HomeMy WebLinkAboutResolution No. 98-C1490 0
RESOLUTION NO. 98-C149
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AZUSA AUTHORIZING THE DESTRUCTION OF CERTAIN
RECORDS IN THE FINANCE DEPARTMENT.
WHEREAS, Section 34090 of the Government Code of the State of California authorizes the
destruction of certain City records upon the written approval of the City Attorney and the adoption
of a Resolution by the City Council authorizing such action.
WHEREAS, The City Attorney has filed his written consent to the destruction of records,
documents, instruments, books and papers described hereinafter.
WHEREAS, The attached list of City Finance records, documents, instruments, books or papers
are no longer required and may be destroyed.
WHEREAS, This Resolution will become effective immediately.
WHEREAS, The City Clerk shall certify to the adoption of this Resolution.
PASSED,ED AND ADO EI this 8's day of September, 1998.
I HEREBY CERTIFY that the foregoing Resolution No. 9 8-C14 9 was duly adopted by
the City Council of the City of Azusa, at a regular meeting thereof, held on the 8`h day of September,
1998 by the following vote of the Council.
AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADIRD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
0 0
CITY OF AZUSA
REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
SEPTEMBER 8, 1998
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: GEOFF CRAIG, DIRECTOR OF FINANCE
I respectfully request authority to destroy the following departmental records:
Box No. Description of Contents Dates
1
P.O. Requisitions
1974-75
2
P.O.s, Alphabetical, & P.O. Requisitions
1974-75
3
P.O.s, Alphabetical
1975-76
4
P.O.s, Alphabetical, Warehouse Reqs.
1975-76
5
P.O.s, Alphabetical
1976-77
6
P.O.s & Warehouse Reqs.
1976-77
7
P.O.s, Alphabetical, & Warehouse Reqs.
1977-78
8
P.O.s, & P.O. Reqs.
1977-78
9
P.O.Requisitions
1978-79
10
P.O.s & Warehouse Reqs.
1978-79
11
P.O. Reqs. & P.O.'s
1979-80
12
P.O.s Alphabetical, & Warehouse Reqs.
1979-80
13
P.O.s & Warehouse Reqs.
1980-81
14
P.O.s Alphabetical, & P.O. Reqs.
1980-81
15
P.O. Reqs., & Warehouse Reqs.
1981-82
16
P.O.s, Alphabetical
1981-82
17
P.O. Reqs., & Warehouse Reqs.
1982-83
18
P.O.s Alphabetical, & X -Tickets
1982-83
19
P.O.s Alphabetical
1983-84
20
P.O. Reqs., & Warehouse Reqs.
1983-84
21
P.O.s Alphabetical
1983-84
22
P.O.s Alphabetical
1984-85
23
P.O. Reqs., & P.O.'s, Numeric
1984-85
24
P.O.s, Warehouse Reqs., & Gas Reports
1985-86
25
P.O.s, Alphabetical
1985-86
26
P.O. Reqs.
1985-86
27
P.O. Reqs., & Warehouse Reqs.
1986-87
28
P.O.s
1986-87
29
P.O.s, Alphabetical
1986-87
9 0
I respectfully request authority to destroy the following departmental records:
Box No. Description of Contents Dates
30
P.O.s Alphabetical
1986-87
31
Vendor Lists
1986
32
P.O.s Alphabetical
1987-88
33
P.O.s Alphabetical
1987-88
34
P.O.s Numerical, & P.O. Reqs.
1987-88
35
Commodity Computer Reports, & Warehouse Reqs.
1987-88
36
Council Agenda Reports
1987-88
37
P.O. Reqs. & Warehouse Reqs.
1988-89
38
P.O.s, Alphabetical
1988-89
39
P.O.s, Alphabetical
1988-89
40
Computer Reports & Issues & Receipts
1989-90
41
P.O.s, Alphabetical
1989-90
42
P.O.s, Alphabetical
1989-90
43
P.O.s Numeric, & Warehouse Reqs.
1989-90
44
P.O. Reqs., & Warehouse Reqs.
1989-90
45
Vendor Lists
1989-90
46
Inventory Adjustments, Registers, & Proof Lists
1990-91
47
Vendor Lists
1990-91
48
Department & Warehouse Reqs.
1990-91
49
P.O.s, Alphabetical, & P.O. Reqs.
1990-91
50
Computer Registers for Issues, & Receipts
& Proof Lists
1990-91
51
P.O.s Numerical, & Department Copies
1990-91
52
P.O.s Alphabetical, & P.O. Reqs.
1990-91
53
P.O.s Alphabetical & Numerical, & Dept. Copies
1991-92
54
P.O.s Alphabetical
1991-92
55
Computer Registers for Issues & Receipts, &
Proof Lists
1991-92
56
User Catalog of Inventory by Dept. & Stock No.
1991-92
57
P.O.s Alphabetical
1991-92
58
P.O. Reqs., & Warehouse Reqs.
1991-92
59
Computer Registers for Issues, Receipts, & Proof Lists
1993-93
60
Commodity Lists
1992-93
61
Computer Registers for Issues, Receipts, & Proof Lists
1992-93
62
P.O.s Alphabetical
1992-93
63
Computer Registers for Issues, Receipts, & Proof Lists
1993-94
64
P.O.s Alphabetical
1993-94
65
P.O.s Alphabetical, & Warehouse Reqs.
1993-94
66
P.O.s Alphabetical
1993-94
67
P.O.s Alphabetical & Numerical, & Warehouse Reqs.
1993-94
68
Computer Registers for Issues, Receipts, & Proof Lists
1993-94
0 0
I respectfully request authority to destroy the following departmental records:
Box No. Description of Contents Dates
69 Computer Registers for Issues, Receipts, & Proof Lists 1993-94
70 Computer Registers for Issues, Receipts, & Proof Lists 1994-95
71 Computer Registers for Issues, Receipts, & Proof Lists 1994-95
MEDIA TAPES SCHEDULED FOR DESTRUCTION
Box No. / Tape No. Description of Contents
Dates
1 2001
Public System Support/Cold Load Tape
11/10/83
2002
System Table Change/Cold Load 1 of 1
6/30/84
2004
Changed Process Control Table/Cold Load Tape
7/20/84
2006
Cold Dump
5/06/85
2007
Fullback 2 of 6
6/30/84
2008
Fullback 3 of 6
6/30/84
2009
Fullback 4 of 6
6/30/84
2010
Fullback 5 of 6
6/30/84
2011
Fullback 6 of 6
6/30/84
2012
Fullback 5 of 7
6/25/85
2013
Fullback 6 of 7
6/25/85
2 2016
Reel # 3
4/02/84
2017
Reel # 2
1/31/84
2018
Reel # 1
7/26/82
2019
Fullback
8/06/85
2020
Fullback
8/06/85
2021
Fullback
8/02/85
2022
Fullback
8/02/85
2023
Fullback
8/04/83
2026
Fullback
9/30/85
2027
Fullback
8/22/85
3 2028
Fullback 5 of 7
8/02/85
2029
Fullback 6 of 7
8/02/85
2030
Fullback 2 of 2
9/03/85
2031
Fullback 2 of 4
9/03/85
2032
Fullback 4 of 4
9/03/85
2033
Fullback 1 of 5
9/24/85
2034
Fullback 2 of 5
9/24/85
2035
Fullback 3 of 5
9/24/85
2036
Fullback 4 of 5
9/24/85
2037
Fullback 5 of 5
9/24/85
0 0
MEDIA TAPES SCHEDULED FOR DESTRUCTION
Box No. / Tape No.
Description of Contents
Dates
3 (cont) 2028
Fullback 5 of 7
8/02/85
2029
Fullback 6 of 7
8/02/85
2030
Fullback 2 of 3
9/03/85
2031
Fullback 2 of 4
9/03/85
2032
Fullback 4 of 4
9/03/85
2033
Fullback 1 of 5
9/24/85
2034
Fullback 2 of 5
9/24/85
2035
Fullback 3 of 5
9/24/85
2036
Fullback 4 of 5
9/24/85
2037
Fullback 5 of 5
9/24/85
4 2014
Fullback 7 of 7
6/25/85
2015
Reel # 1
6/17/84
2038
Fullback 3 of 4
9/10/85
2039
Fullback 2 of 4
9/10/85
2040
Fullback 1 of 4
9/17/85
2041
Fullback 2 of 4
9/17/85
2042
Fullback 3 of 4
9/17/85
2043
Fullback 1 of 4
10/17/85
2044
Fullback 2 of 4
10/17/85
2045
Fullback 3 of 4
10/17/85
2046
Fullback 4 of 4
10/17/85
2047
Fullback 7 of 7
7/24/85
2049
Halfback 5 of 5
7/31/85
5 2051
Halfback 1 of 1
9/26/85
2052
Halfback 1 of 1
10/18/85
2053
D.B. Stores 1
10/07/85
2054
Halfback 1 of 1
10/11/85
2055
Halfback 1 of 1
10/15/85
2058
D.B. Stores 1 of 1
10/11/85
2061
Halfback 1 of 1
10/21/85
2062
Halfback 1 of 1
10/22/85
2063
Halfback 1 of 2
9/27/85
2064
Halfback 2 of 2
8/28/85
6 2065
Halfback 1 of 1
10/02/85
2066
D.B. Stores 1 of 1
12/01/85
2067
Halfback 1 of 1
10/17/85
2069
D.B. Stores 1 of 1
10/02/85
2070
Bad Tape
10/02/85
0 0
MEDIA TAPES SCHEDULED FOR DESTRUCTION
Box No. I Tape No.
6 (cont.) 2071
2072
2073
2076
2077
7
U
2075
2078
2079
2080
2083
2084
2085
2086
2088
2089
4447
2090
2091
2092
2093
2094
2095
2096
2098
2099
2081
Description of Contents
D.B. Stores 1 of I
Utility/Old Job Streams
Bad Tape
Halfback 1 of 1
Halfback 1 of 1
Reel # 1
D.B. Stores I of 1
D.B. Stores 1 of 1
D.B. Stores 1 of 1
D.B. Stores 1 of 1
Halfback 2 of 4
Dump Keep 1 of 1
Halfback 3 of 4
Halfback 4 of 4
D.B. Stores 1 of 1
Bad Tape
Halfback 3 of 4
Halfback 4 of 4
Halfback 1 of 4
D.B. Stores 1 of 1
Halfback 1 of 1
D.B. Stores 1
Halfback 1 of 1
Reel # 3
Halfback
S/C Tape 1600 BPI Monthly 1 of 1
(Also listed as ER3256)
Dates
10/23/85
7/30/84
9/23/85
10/23/85
10/24/85
8/29/85
1/04/85
10/28/85
11/12/85
10/18/85
8/14/85
5/11/85
8/14/85
8/14/85
10/07/85
4/23/84
7/29/85
7/29/85
8/07/85
11/05/85
11/04/85
10/09/85
11/05/85
8/02/85
8/02/85
7/02/84
9 2901
Complete Back Up 1 of 4
6/24/83
2902
Complete Back Up 2 of 4
6/24/83
2903
Vendor Store 1 of 1
7/18/83
2904
Payroll Qtr. End 1 of 1
12/29/81
2906
Store PP#2 1 of 1
2/07/84
2907
Qtr. Store Payroll lof 1
4/05/82
2908
C Back Up 4 of 4
6/30/83
2910
Spook License 1 of 1
6/11/84
2911
Payroll Store # 25 1 of 1
12/09/82
0 0
MEDIA TAPES SCHEDULED FOR DESTRUCTION
Box No. I Tape No.
[El
11
12
Description of Contents
Dates
2912
Complete Back Up 3 of 4
6/24/83
2913
Reel # 3
9/03/82
2914
Year End Stores 1 of 1
11/10/84
2915
Financial Unload 1 of 1
6/04/82
2916
PP # 20 Stores 1 of 1
9/29/82
2917
D.B. Store 1
6/12/84
2918
System Dump LDEV. 6 DRT57
11/24/82
2919
Payroll/Stores - Correction for 4' Qtr.
7/13/83
2920
Spook t ofl
3/17/85
45(small)
500XG Fixed Assets
12/16/82
3003
Spook # 26 1 o 1
11/20/85
3004
Spook # 27 1 o 1
12/04/85
3005
PERS to Sac 1 of 1
8/05/85
3006
Bad Tape
8/05/85
3007
Stores PP 13 1 o 1
6/24/85
3008
Spook Tape/W-2 1 of 1
1/25/84
3009
Payroll Special # 21 1 of 1
9/09/85
3010
Spook PR # 25 1 of 1
11/06/85
3011
Qtr. Stores 1 of 1
4/06/84
3012
Tabb Store 1 of 1
9/25/85
3013
Security tape 1 of 1
3/01/85
3100
Security tape Sac 1 of 1
10/01/85
3101
HP Mail Store 1 of 1
11/04/85
3015
Warrants/Payroll Corrections 1 of 1
11/13/85
3016
Vendor Store 1 of 1
9/25/85
3017
Spook 1 of 1
9/24/85
3018
Warrants I of 1
9/26/85
3019
Qtr. Store to Sac 1 of 1
4/12/85
3020
Payroll Stores/Final after Correction 1 of 1
1/25/84
3021
Qtr. End Stores, 4'h Qtr. 1 of 1
1/10/84
3022
Warrant # H 1 of 1
9/26/85
3025
Vendors 1 of 1
10/06/85
3026
T QT Fix Payroll 1 of 1
4/05/85
3027
Warrant # H 1 of 1
8/29/85
3028
Cash 1 of 1
7/29/85
3029
Cash Stores 1 of 1
5/29/85
3030
Warrants 1 of 1
8/29/85
0 0
MEDIA TAPES SCHEDULED FOR DESTRUCTION
Box No. / Tape No.
13
14
3031
3032
3033
3034
3035
3036
3037
3038
3039
3040
3041
3042
3043
3044
3045
3046
3047
3048
3050
3051
3055
3056
3060
3062
3066
3067
3071
3073
3074
3075
3076
3077
Description of Contents
Sic Tape 1 of I
Finance 1 of 1
Warrants 84/85 lof 1
Warrants 1 of 1
Payroll Qtr. Stores 1 of I
Warrants H 1 of 1
Warrants H 1 of 1
Warrants H 1 of 1
Warrants H I of 1
Warrants H 1 of 1
Payroll Qtr. Store 1 of 1
License Store 1 of 1
License Store 1 of 1
Payroll 211 Qtr. 1985 1 of 1
Journal Store 1 of 1
Journal Store I of 1
License Store 1 of 1
Table Store 1 of 1
D.B. Store 1 of 1
Ledger Store 1 of 1
Ledger Store 1 of 1
Ledger, 2nd run of new F/Y T437012
Payroll Qtr. Store 1 of 1
Ledger Store T437012 April use for May
PIR Masters Qtr. Ed 1 of 1
License Store Renewals 1 of 1
D.B. Store 1 of 1
D.B. Storel of 1
Table Store 1 of 1
D.B. Store 1 of I
Payroll Store Mag Tape Sacramento 1 of 1
Qtr. Store Payroll 1 of 1
Dates
7/01/85
11/14/85
8/15/85
9/12/85
7/15/85
10/11/85
7/31/85
9/12/85
8/11/85
8/15/85
7/12/85
9/20/85
8/12/85
7/15/85
4/18/85
5/15/85
5/15/85
8/12/85
8/30/85
9/25/85
9/06/85
10/15/84
10/26/84
6/04/85
10/02/85
7/15/85
9/16/85
9/18/85
4/18/85
9/20/85
10/27/84
7/11/84
0 0
MEDIA TAPES SCHEDULED FOR DESTRUCTION
Box No. / Tape No.
15
3078
3079
3080
3081
3083
3087
3088
3089
3091
3093
3094
3095
3098
Description of Contents
Payroll Qtr. Store 1 of 1
Payroll Store Qtr. TQTRFX I of 1
License Store 1 of 1
Business Store 1 of 1
Journal Store 1 of I
Business License 1 of 1
Payroll Store Qtr. 1 of I
P R Qtrly. Tape to Sac 1 of 1
Std. Ind. Code Tape 1 of 1
Payroll DE3B 1 of 1
Spook Payroll I of 1
DE3B Tape Sacramento 1 of 1
License Store 1 of 1
Dates
4/12/85
10/27/84
6/27/85
8/09/85
7/30/85
7/29/85
1/12/84
10/02/85
6/03/85
1/10/85
6/19/85
1/02/85
8/09/85