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HomeMy WebLinkAboutResolution No. 99-C039• 0 RESOLUTION NO. 99—C39 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA WAIVING FORMAL SEALED BIDDING AND AWARDING THE UPGRADE OF THE NOVELL GROUPWISE EMAIL SYSTEM TO SOCRATES COMPUTER SYSTEMS. WHEREAS, Section 2-537 of the Azusa Municipal Code requires City purchases over the amount of $5,000 to be awarded to the lowest responsible bidder after notice, and WHEREAS, Section 2-536 of the Azusa Municipal Code requires the City Council to waive formal sealed bidding procedures upon finding that the public welfare would be promoted by dispensing with them, and WHEREAS, the City has a need to upgrade its existing Novell GroupWise Email system to meet Year 2000 compliance standards, and WHEREAS, the City needs to upgrade its Novell GroupWise Email system software with a compatible system which also meets its current and changing processing requirements, and WHEREAS, Novell is a recognized industry leader and its GroupWise 5.5 software are natural upgrades to the existing components which have managed the City's Email system since 1994, and WHEREAS, Socrates Computer Systems is providing the lowest possible cost for the Novell GroupWise 5.5 upgrade, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA DOES HEREBY FIND AS FOLLOWS: Section 1. That conducting a formal "sealed" bidding process for the purchase of upgrades to the Email System would be impracticable, useless and uneconomical and that the public welfare would be promoted by dispensing with them, and Section 2. That the formal "sealed" bidding process is waived, and Section 3. That the upgrade of the Novell GroupWise 5.5 Email system be awarded to Socrates Computer Systems in the amount of $9592.50, and Section 4. That the Purchasing Officer is authorized to sign the various documents that are necessary to effectuate the procurement and installation. PASSED, APPROVED AND ADOPTED "[HIS ht DAY OF MACH, 1999. MAYOR I HEREBY CERTIFY that the foregoing Resolution N59 91-2(33 9 was duly adopted by the City Council of the City of Azusa, at a regular meeting thereof, held on the 15" day of MARCH, 1999 -by -the following vote of the Council. AYES: COUNCIL MEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID NOES: COUNCIL MEMBERS: NONE ABSENT: