HomeMy WebLinkAboutResolution No. 99-C1220 0
RESOLUTION NO. 99—C122
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
REVISING CLASS SPECIFICATIONS FOR ACCOUNTING SERVICES
SUPERVISOR AND ADJUSTING THE SALARY THEREFOR
WHEREAS, the City ofAzusa Rules ofthe Civil Service System, Section 3.3 Position Classifications,
Preparation and Content of Class Specifications, state that the designation of a title for each class together
with specification for each class shall be reviewed by the Personnel Board and approved by the City Council
and that amendments or revisions to the Classification Plan, shall be submitted to the Personnel Board for
review and to the City Council for approval; and
WHEREAS, the City of Azusa Rules of the Civil Service System, Section 4.3. Salary Range
Adjustments provide that salary range adjustments may be made that are to be distinguished from merit
salary increases as they are not intended to give recognition to length and quality of service, and
WHEREAS, on September 14, 1999, the Personnel Board reviewed the request of Acting Director
of Finance Steve Brisco to revise the class specifications/title and adjust the salary for Accounting Services
Supervisor to more appropriately identify the essential functions as that of assistant director. The
recommendation included a title change to Assistant Director of Finance. Board members unanimously
recommended approval of the revision and a salary adjustment to reflect a high and low salary of the five-
step range to $4,887.10 - $5,960.44.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF AZUSA
DOES HEREBY:
1. Change the title of Accounting Services Supervisor to Assistant Director of Finance and revise
the class specifications attached hereto as "Exhibit A; adjust the salary range therefor to reflect
current bottom and top steps of the class as $4,887.10 - $5,960.44 effective 9-21-99 and place
incumbent Steve Brisco at Step 5.
ADOPT ND APPROVE TH, 20'" DAY OF SEPTEMBER, 1999.
MAYOR
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the City
of Azusa at a regular meeting thereof on the 20TH Day of September, 1999, by the following vote of the
Council;
AYES: COUNCILMEMBERS: HARDISON, STANFORD, BEEBE
NOES: COUNCILMEMBERS: ROCHA, MADRID
• "EXHIBIT A" • Date adopted: 9-20-99
CITY OF AZUSA
ASSISTANT DIRECTOR OF FINANCE
DEFINITION
Under general direction, organizes, manages and supervises City accounting, auditing, accounts
payable/ receivable, cash collection, general ledger, payroll, purchasing/stores and financial
reporting; assists in the planning, development, and control of the City budget; performs related
duties as required.
CLASS CHARACTERISTICS
The Assistant Finance Director is a single FLSA exempt position class reporting to the Director
of Finance and serves as the Director in his/her absence. Along with the Director of Finance,
assists the overall city organization to improve business and financial practices and to be more
entrepreneurial and cost-effective. Seeks out ways to maximize the city's assets, minimize costs
and augment revenues.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled, the
essential functions will be noted in the announcement of position availability. Letters in parenthesis
at the end of each function statement represent the abilities required to perform that function.
Organizes, manages and supervises City accounting, auditing, accounts
payable/receivable, cash collection, general ledger, payroll, purchase order and
financial reporting functions; coordinates financial matters with departments for the
Director of Finance. (a d f g i j k m s)
Assists in planning and developing accounting and auditing operations and related
office procedures; directs the auditing of systems and internal controls; coordinates and
prepares work papers for required audits with Federal, State, County and City auditors.
(a b c d f g h i j k m p r s)
Assists in the administration of the City annual budget; assists in coordinating the
budgeting activities of other departments; develops and administers the Finance
Department budget. (a b c f g h i j k I m n o p q s)
Assists in the development of departmental goals and objectives; recommends policies
and implements procedures to conduct activities; ensures that departmental functions
are conducted in accordance with related laws, ordinances, rules and regulations;
assists in the development of comprehensive plans to satisfy future needs for
departmental services. (All)
• Prepares the City's annual reports of financial transactions; prepares other
departmental and City reports; maintains the General Ledger; ensures compliance with
generally accepted accounting principles; prepares Federal, State, County and City
mandated reports. (a b f i j k m p r s)
• Manages the City's cash flow to ensure proper funds are available to cover daily
expenditures; researches best financing and investment methods; directs preparation
of the City's and the Redevelopment Agency's monthly cash and investment reports
and maintains related ledgers. (a b c d f g h i j k m p r s)
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CITY OF AZUSA, ASS ISTAI0IRECTOR OF FINANCE (continued) •
Keeps abreast of developments in the field of finance administration; represents the
Director of Finance in the Director's absence. (All)
• Assists in the selection of department employees; plans and organizes work; develops
and establishes work methods and standards; conducts or directs the conduct of staff
training and development; reviews and evaluates employee performance; and
recommends disciplinary action. (a d e g j k s)
REQUISITE ABILITIES
a. Communicate clearly and concisely, both orally and in writing.
b. Research and prepare complex reports on a variety of subjects.
c. Establish and maintain effective financial controls.
d. Plan, direct, and coordinate a variety of accounting, auditing and payroll functions.
e. Select, train, supervise and evaluate employees.
f. Perform professional accounting level work.
g. Make decisions regarding operational and personnel functions.
h. Operate programs within allocated amounts.
i. Analyze complex financial records and problems.
j. Understand, explain and apply policies and procedures.
k. Analyze unusual situations and resolve them through application of management prin-
ciples and practices.
I. Assist in developing comprehensive plans to meet future departmental needs/services.
m. Coordinate departmental functions with other departments and outside agencies and
auditors.
n. Assist in planning and enforcing a balanced budget.
o. Assist in developing new policies impacting department operations/ procedures.
p. Interpret financial statements and cost accounting reports.
r. Prepare financial reports.
s. Meet the physical requirements established by the City.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills,
and abilities necessary for satisfactory job performance. Example combinations include
graduation from an accredited four-year college or university with major course work in
accounting, economics, business, or a closely related field; any combination of recent
experience and training equivalent to five years of progressively responsible professional
experience in local governmental accounting and finance, including at least one year in a
supervisory capacity. A master's degree in a related field or a CPA is desirable.
Knowled-ge and Skill Levels
Thorough knowledge of the principles and practices of municipal accounting, auditing,
budgeting, purchasing, and investments; generally accepted accounting principles; financial
administration; accounting and purchasing systems; principles and practices of supervision;
modern electronic and mechanical equipment and procedures.
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