HomeMy WebLinkAboutResolution No. 99-C1200 0
RESOLUTION NO. 99-0120
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AZUSAADOPTING CLASS SPECIFICATIONS, REVISING CLASS
SPECIFICATIONS, RECLASSIFYING EMPLOYEES; ADJUSTING
SALARIES AND/OR AMENDING MEMORANDA OF
UNDERSTANDING
WHEREAS, the City of Azusa Rules of the Civil Service System, Section 3.3 Position
Classifications, Preparation and Content of Class Specifications, state that the designation of a
title for each class together with specification for each class shall be reviewed by the Personnel
Board and approved by the City Council and that amendments or revisions to the Classification
Plan, shall be submitted to the Personnel Board for review and to the City Council for approval; and
WHEREAS, the City of Azusa Rules of the Civil Service System, Section 3.8
Reclassification states that when the duties of the position have changed materially, the Human
Resources Office shall recommend to the Personnel Board and the City Council the allocation of
the position to a more appropriate class; and
WHEREAS, the City of Azusa Rules of the Civil Service System, Section 4.3. Salary Range
Adjustments provide that salary range adjustments may be made that are to be distinguished from
merit salary increases as they are not intended to give recognition to length and quality of service,
and
WHEREAS, on August 10, 1999, the Personnel Board reviewed the requests of City
Manager Rick Cole, Police Chief John Broderick, and Director of Utilities Joseph Hsu to adopt,
revise, reclassify and/or adjust salaries of employees as noted below and unanimously
recommended approval of the changes pursuant to the Rules of the Civil Service System:
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
AZUSA DOES HEREBY adopt the following recommendations:
1. Administration Department
a. Adopt class specifications for Risk Management Coordinator/Human Resources
Specialist attached hereto as "Exhibit A", establish the salary therefor at Range
4169 ($2,850.80 - $3,431.75); include the class in the Azusa City Employees
Association bargaining unit; and reclassify Sr. Office Specialist Cheryl Rezentes to
Risk Management Coordinator/Human Resources Specialist at step 4 of the range
($3,275.72) effective August 17, 1999.
2. Police Department
a. Amend Azusa Police Management Association Memorandum of Understanding to
include the non -sworn position of Police Administrative Services Manager (Elizabeth
Putrino) effective August 17, 1999.
0 0
3. Utilities Department
Change the title of the class of Water Utility Operator Supervisor to Water
Production Supervisor attached hereto as "Exhibit B'; establish the salary at range
5225 ($4,949.32 to $6,015.96); and place incumbent Steve Seffer at step 1
($4,949.32) of the range effective August 17, 1999.
ADOPTED AND APPROVED THIS 20th DAY OF SEPTEMBER, 1999.
rel
i
MAYOR
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of
the City of Azusa at a regular meeting thereof on the 201h Day of September, 1999, by the following
vote of the Council;
AYES: COUNCIL MEMBERS: Hardison, Stanford, Beebe
NOES: COUNCIL MEMBERS: Rocha, Madrid
COU CIL M BERS: n
Y CLERK
EXHIBIT A
Date Adopted: 8-16-99
CITY OF AZUSA
RISK MANAGEMENT COORDINATORIHUMAN RESOURCES SPECIALIST
DEFINITION
Under general supervision, coordinates liability, workers compensation and insurance claims; assists in the
administration of the City's risk management and safety programs; performs a variety of human resources
related activities; performs related duties as required.
CLASS CHARACTERISTICS
This single position class reports to the Human Resources Manager and is responsible for coordinating the
processing of a variety of claims including workers compensation and general liability. In addition, the
incumbent is responsible for coordination of the City's Injury and Illness Prevention program.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in multiple position classes. When a position is to be
filled, the essential functions will be noted in the announcement of position availability.
1. Administers the workers compensation program by coordinating claims administration with third -party
administrators; ensures that appropriate forms are completed and procedures are followed; discusses
workers compensation claims with departmental staff and the City Attorney to determine course of
action; provides liaison to other City staff, claims adjustors and investigators, and insurance agents in
the disposition of claims; maintains related files and documentation. (All)
2. Coordinates the City's Liability Claims and provides claims reports for Administration and the City
Council; provides assistance to the City Attorney's Office, departmental personnel and third party
administrator; researches claims and provides information as requested; may review compromise and
settle claims against the City up to $5,000. (All)
3. Coordinates the City's Injury and Illness Prevention Program; monitors claims; coordinates safety
training; conducts inspection of city facilities and operating procedures to determine potential safety
hazards and to make recommendations for mitigation; develops an annual safety and employee
development training calendar; makes arrangements for on and off site employee training programs.
(abcdefghijkImnogrst)
4. Assists with the daily administration of human resources programs; assists in the conduct of
recruitments; processes a variety of personnel documents; assists with providing coverage for the
human resources office. (abcdefghijklmnogrst)
5. Conducts research; prepares and presents reports of findings and recommendations as to appropriate
action; compiles information and prepares manuals, documents, or publications relating to safety
programs, workers compensation and liability programs. (a b c d e f g h i j k I m n o q r s t)
6. Provides assistance to department management, other City personnel, and the public regarding liability
claims, workers compensation and safety programs. (a b c d f h i j k m n g r s t)
7. Attends a variety of meetings and training sessions applicable to assignment; provides clerical and para-
professional support to department management, staff members and other personnel; prepares,
validates, processes and/or checks a variety of documents and records for accuracy and consistency;
composes a variety of correspondence. (a b c d e f g h i j k I m n o q r s t)
Page 1 of 2
0 0
CITY OF AZUSA, RISK MANAGEMENT COORDINATORIHUMAN RESOURCES SPECIALIST
(continued)
8. Assists Human Resources Manager and City Administration in supervising insurance and third party
claims administration and participates in developing recommendations for broader risk management
policies. (abcdefghijklmnogrst)
REQUISITE ABILITIES
a. Communicate clearly and concisely, both orally and in writing.
b. Prepare reports, maintain accurate records and files.
c. Analyze situations carefully and adopt effective courses of action.
d. Understand the operation of the City, assigned department and outside agencies.
e. Compose correspondence independently.
f. Communicate effectively with a variety of personnel and establish/maintain effective working
relationships.
g. Perform moderately difficult clerical work.
In. Interpret and apply rules, regulations, legislation and policies.
i. Understand and follow verbal and written directions.
j. Work independently.
k. Handle confidential matters with discretion.
I. Operate a computer and use a variety of computer software at an acceptable rate of speed.
m. Serve as liaison between outside agencies, department personnel and other staff.
n. Perform assigned specific program activities.
o. Use correct English grammar, punctuation, and spelling.
p. Process and/or coordinate the processing of a variety of claims.
q. Maintain confidentiality of records and information.
r. Apply modern office practices and use office equipment.
s. Perform mathematical calculations including adding, subtracting, multiplying and dividing accurately.
t. Alphabetize or numerically/chronologically sort materials.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include college diploma in business
or public administration or advanced certification, such as paralegal including or supplemented by
course work in the processing of risk management claims and records management plus two years of
experience in coordination of risk management programs.
Knowledge and Skill Levels
Considerable knowledge of general office methods and techniques; fiscal record keeping; records
processing and maintenance procedures and systems. Working knowledge of the principles of
municipal administration; computer applications in administrative functions; related laws, ordinances,
and regulations; principles of research, analysis, and report preparation; principles and practices of
personnel, including recruitment, labor relations, and benefits administration; principles and practices
of risk management, loss prevention, claims investigation and processing.
Skill in the operation of a variety of office equipment including typewriter, word processor and/or
computer at an acceptable rate of speed.
Special Requirements
Possession of or ability to obtain a valid Class C California driver's license and a satisfactory driving
record.
Page 2 of 2
• • Date Adopted: 8-16-99
EXHIBIT B Class Code: 2785
CITY OF AZUSA
WATER PRODUCTION SUPERVISOR
DEFINITION
Under limited supervision, plans, coordinates, directs, and supervises the work of large and small crews of
skilled and semi -skilled workers engaged in a variety of operations, maintenance and repair tasks of the
municipal water production system; performs related duties as required.
CLASS CHARACTERISTICS
This class is characterized by its responsibility for supervision of water production crews and the incumbent
exercises daily supervision over assigned personnel and coordinates the work of multiple crews.
These functions may not be present in all positions in this class. When a position is to be filled, the essential
functions will be noted in the announcement of position availability. Letters in parenthesis at the end of each
function statement represent the abilities required to perform that function.
1. Plans, coordinates, supervises, and inspects the work of those engaged in the repair, construction and
maintenance of the water production systems including pumps, wells, and controls; supervises and
assists in the maintenance to wells and pumping equipment. (a c f g i j k I n o)
2. Evaluates service needs and work methods; establishes and enforces operating and safety procedures.
(abcefghijko)
3. Estimates time and material costs; requisitions required supplies and equipment; evaluates and
institutes changes in work methods and priorities; assists in budget development and monitors
expenditures. (a b c f g i k I o q)
4. Maintains records and writes a variety of reports and memos on work performed, materials and
equipment utilization, and vandalism; maintains daily and monthly water production reports. (a b c)
5. Assists in the selection of subordinate employees; plans, organizes, and assigns work; conducts or
directs staff training and development; reviews and evaluates employee performance; recommends
disciplinary action. (a b c d e f i j k n)
6. Coordinates work with otherdivisions, departments and sections; inspects work and directs efficient and
effective operations. (a b c h i j)
7. Monitors and assists in making minor tests and repairs to the telemetering system to ensure proper
operation; reads and checks water production meters and gauges; collects water samples and takes
static readings to determine pumping levels. (c f g i m r)
8. Responds to emergency situations; may work a regularly scheduled stand-by shift. (All)
REQUISITE ABILITIES
a. Communicate clearly and concisely, both orally and in writing.
b. Prepare reports and keep accurate records.
c. Analyze data and information and draw logical conclusions.
EXHIBIT B
d. Select, train, supervise and evaluate employees.
Page 1 of 1
e. Train personnel on unit avies, procedures and regulations. •
f. Make decisions regarding operational and personnel functions.
g. Operate programs within allocated amounts.
h. Respond to emergency and problem situations in an effective manner.
i. Communicate effectively with a variety of personnel and establish/maintain effective working
relationships.
j. Explain and apply policies and procedures.
k. Interpret and apply rules, regulations, legislation and policies.
I. Understand and follow verbal and written directions.
m. Use and care of a variety of tools, materials, and equipment common to the repair and maintenance
of water production systems.
n. Plan, assign and inspect the work of subordinates.
o. Allocate equipment, materials, and personnel in a cost effective manner.
p. Read and interpret blueprints and building plans.
q. Prepare cost estimates for time, materials and equipment.
r. Take meter readings and water samples.
MARGINAL FUNCTIONS
These are position functions which may be changed, deleted or reassigned to accommodate an
individual with a disability.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and
abilities necessary for satisfactory job performance. Example combinations include graduation from
high school or equivalent supplemented by specialized training in the operation and maintenance of
water production systems, water treatment and hydraulics and three years of progressively
responsible experience in water treatment including surface water treatment and the construction
and maintenance of water production; and three years of supervisory experience.
Knowledge and Skill Levels
Considerable knowledge of methods, materials, and equipment used in the repair and maintenance
of water production systems; effective and efficient methods and procedures for scheduling and
assigning work of water production personnel; safe operating procedures in the repair and
maintenance of water production systems; principles and techniques of organization, administration,
budget and personnel. Working knowledge of basic principles and practices of engineering related
to water production systems.
Special Requirements
Possession of or ability to obtain during probationary period, a Class A California drivers license
with Hazardous Waste and no Air Brakes restriction and a satisfactory driving record.
Possession of or ability to obtain a California State Department of Health Water Treatment Grade IV
Certificate.
Page 2 of 2