HomeMy WebLinkAboutResolution No. 99-C1100 0
RESOLUTION NO. 99-C110
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
ADOPTING CLASS SPECIFICATIONS, REVISING CLASS
SPECIFICATIONS, AND/OR RECLASSIFYING EMPLOYEES
WHEREAS, the City of Azusa Rules of the Civil Service System, Section 3.3 Position Classifications,
Preparation and Content of Class Specifications, state that the designation of a title for each class together with
specification for each class shall be reviewed by the Personnel Board and approved by the City Council and that
amendments or revisions to the Classification Plan, shall be submitted to the Personnel Board for review and to the City
Council for approval; and
WHEREAS, the City of Azusa Rules of the Civil Service System, Section 3.8 Reclassification states that when
the duties of the position have changed materially, the Human Resources Office shall recommend to the Personnel
Board and the City Council the allocation of the position to a more appropriate class; and
WHEREAS, the City of Azusa Rules of the Civil Service System, Section 4.3. Salary Range Adjustments provide
that salary range adjustments may be made that are to be distinguished from merit salary increases as they are not
intended to give recognition to length and quality of service, and
WHEREAS, on August 10, 1999, the Personnel Board reviewed the requests of City Manager Rick Cole,
Director of Community Development Roy Bruckner, Police Chief John Broderick, and Director of Utilities Joseph Hsu
to adopt, revise, reclassify and/or adjust salaries of employees as noted below and unanimously recommended approval
of the changes pursuant to the Rules of the Civil Service System:
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF AZUSA DOES HEREBY
adopt the following recommendations:
1. Administration Department
a. Adopt class specifications attached hereto as "Exhibit A" for Director of Library and Community
Services; to establish the salary therefor at a range which reflects a six percent increase above the
current top step ($7,086.53) of the established range for the City Librarian class; amend the
Compensation and Benefits Memorandum Covering the Executive Management Employees to include
the class; and reclassify City Librarian Paymaneh Maghsoudi to Director of Library & Community
Services effective 7-1-99.
b. Revise the class specifications for Information Systems Manager attached hereto as "Exhibit B";
reclassify Information Systems Administrator Ann Graf to Information Systems Manager at step 3
($5,815.56 per month) of the established salary range effective 7-1-99
c. Adopt class specifications for Associate Director of Recreation & Parks attached hereto as "Exhibit
C"; establish a salary therefor at range 2220 ($4,602.86 - $5,594.81); amend the Compensation and
Benefits Memorandum Covering the Executive Management Employees to include the class; and
reclassify Recreation Superintendents Randy Noriega and Joseph Jacobs to Associate Director of
Recreation & Parks at the top step of the new range effective 7-1-99.
d. Revise Gass specifications for Secretary to the City Administrator to Executive Assistant to the City
Manager attached hereto as "Exhibit D."
2. Community Development Department
a. Revise the class specifications of Community Improvement Manager attached hereto as "Exhibit E";
adjust the salary range therefor to reflect a six percent increase above the current top step of the class
($5,474.32) effective 7-1-99.
b. Reclassify Building Inspector Robert Keyes to Senior Plans Examiner and place at step 5 of the
established salary range effective 7-1-99.
3. Police Department
a. Reclassify Information Systems Administrator Lysell Wofford to Information Systems Manager and
place at step 3 of the established salary range effective 7-1-99.
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b. Adopt class specifications for anew position of Community Improvement Officer attached hereto as
"Exhibit F"; establish the salary therefor at range 9164 ($2,712.30 to $3,270.08); and provide benefits
equal to those of the Civilian Association of Police Personnel; and amend the Compensation and
Benefits Memorandum Covering the Non -Represented Classified Employees to include the Gass.
4. Utilities Department
a. Revise the class specifications for Consumer Services Manager attached hereto as "Exhibit G; adjust
the salary range to reflect a 5.2% increase above the current top step of the established salary range
($6,411.28) of the Gass effective 7-1-99
b. Reclassify Engineering Aide Hien Vuong to Engineering Associate at step 1 of the established range.
c. Adopt class specifications for Water Utility Services Specialist attached hereto as
"Exhibit H"; establish a salary therefor at range 5186 ($3,391.86 - $4,100.95; include the class in the
International Brotherhood of Electrical Workers bargaining unit; and reclassify Water Utility Worker
It Joseph Cvetezar to Water Utility Services Specialist at step 5 of the range effective 7-1-99.
DAY OF AUGUST, 1999.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the City of Azusa at
a regular meeting thereof on the 16T" Day of August, 1999, by the following vote of the Council;
AYES:
COUNCIL MEMBERS:
HARDISON, ROCHA, BEEBE
NOES:
COUNCIL MEMBERS:
NONE
ABSENT:
COUNCIL MEMBERS:
STANFORD, MADRID
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EXHIBIT A
r
L
Date Revised: 8-16-99
Class Code: 2117
CITY OF AZUSA
DIRECTOR OF LIBRARY AND COMMUNITY SERVICES
DEFINITION
Under general direction, plans, directs, and coordinates the activities of City's Library system, senior citizens
programs, transportation, cable system, Head Start and State Pre -School programs; implements policies and
establishes procedures related to department functions; develops and administers the department budget;
establishes and maintains liaison to the public; reviews and assists in the addressing of general City concerns
as a member of the City's management team; performs related duties as required.
CLASS CHARACTERISTICS
This position reports to the City Manager and is responsible for the development and administration of
programs designed to address primary areas of City service. The incumbent is expected to exercise
independent judgment, wisdom, common sense, and initiative in establishing efficient and effective
departmental operations consistentwith City Council policies and administrative guidelines established by the
City Manager. The incumbent must also function as a member of the City's management team and participate
actively in addressing issues of concern to the City which at times may not have a direct impact on area of
specialization.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled, the essential
functions will be noted in the announcement of position availability. Letters in parenthesis at the end of each
function statement represent the abilities required to perform that function.
1. Plans, coordinates, and directs the services of a municipal library system; studies and evaluates new
library developments and systems; plans library services to effectively meet present and future community
needs; formulates library procedures. (a b d g I o)
2. Plans, coordinates and directs the services of the Senior Center, Head Start and State Pre -School,
transportation and cable. (a b d g I o)
3. Plans, directs, and coordinates the Library and Community Services department activities and services;
develops procedures to conduct activities; ensures that activities are conducted in accordance with
related laws, ordinances, rules and regulations; develops comprehensive plans to \satisfy future needs
for department services. (a b d g I o)
4. Administers contractual agreements with school districts, other governmental agencies, and private
organizations; maintains liaison with contracting agencies and service providers; ensures adherence with
contract provisions. (a b c d f g j k I m o)
5. Prepares and administers the budget for the Library and Community Services department; prepares and
administers federal and/or state grants. (a b g h I n o p)
6. Advises, and otherwise provides assistance to the City Manager, the City Council, the Library Board, other
City personnel, other agencies, and the public regarding department related issues.(a b c d f g j k)
7. Selects department employees; plans and organizes work; develops and establishes work methods and
standards; conducts or directs staff training and development; reviews and evaluates employee
performance; executes disciplinary action. (a d e g)
Page 1 of 2 1 EXHIBIT A
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CITY OF AZUSA, DIRECTOR OF LIBRARY & COMMUNITY SERVICES (continued)
8. Represents the City, or delegates such authority, in relations with the community, advisory committees,
local, county, state, and federal agencies, other Library and Community Services departments,
transportation agencies and professional organizations. (a b c d f g j k)
9. Develops and recommends general policy concerning the conduct of library programs and the elimination
of library activities which are failing to serve the public; receives, reviews, and acts on complaints
submitted; supervises and participates in the selection and ordering of library materials; confers with staff
on problems, changes, improvements, and special projects.(a b d g In j k I n o)
10. Participates in City management staff meetings and may serve on special task forces or direct the conduct
of projects having a general city-wide impact. (a b c f)
REQUISITE ABILITIES
a. Communicate clearly and concisely, both orally and in writing.
b. Research and prepare complex reports on a variety of subjects.
c. Establish and maintain effective relationships with the community at large, the City Council, and other
public officials.
d. Plan, direct, and coordinate library, senior center, transportation, cable, Head Start and Pre-school
programs and manage a department.
e. Select, train, supervise and evaluate employees.
f. Represent the City in a variety of meetings.
g. Make decisions regarding operational and personnel functions.
h. Operate programs within allocated amounts.
i. Respond to emergency and problem situations in an effective manner.
j. Understand, explain and apply policies and procedures.
k. Analyze unusual situations and resolve them through application of management principles and practices.
I. Develop comprehensive plans to meet future City needs/services.
m. Deal constructively with conflict and develop effective resolutions.
n. Plan and enforce a balanced budget.
o. Develop new policies impacting department operations/procedures.
p. Interpret financial statements and cost accounting reports.
UALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include possession of a Master of
Library Science degree, and five years of professional library experience, including two years in a
management and/or supervisory capacity. Some professional experience in community services which
would have included experience in administration of a variety of community services programs.
Knowledge and Skill Levels
Thorough knowledge of the principles and practices of professional library work and public library
administration; principles and procedures of categorizing; classifying and processing library materials;
budget development and expenditure control; program evaluation methods; role of citizen committees,
organization of city government, and the effective methods of professional leadership within this
framework; grant application procedures and administration; principles and practices of supervision.
Considerable knowledge of the principles and practices of community services; related laws, ordinances,
rules and regulations; community organization and methods for assessing and stimulating meaningful
public interest and participation.
Special Requirements
Possession of or ability to obtain a Class A California driver's license and a satisfactory driving record.
Page 2 of 2
• EXHIBIT B •
Date Adopted: 8/16/99
Class Code: 2311
CITY OF AZUSA
INFORMATION SYSTEMS MANAGER
T�dIaY�[d:
Under general direction, plans, directs, and coordinates the activities of the City's information and
telecommunications systems, develops, installs, operates, maintains and repairs complex business
information and telecommunications systems serving City departments; performs related duties as required.
CLASS CHARACTERISTICS
This position reports to the City Manager or department head and is responsible for development and
administration of the City's management information and telecommunications systems. The incumbent shall
exercise independent judgement, wisdom, common sense and initiative in establishing efficient and effective
departmental operations consistentwith City Council policies and administrative guidelines established by the
MIS Committee.
Letters in parenthesis at the end of each function statement represent the abilities required to perform that
function.
Plans, develops and coordinates the efforts of users and Information Services staff to establish,
maintain and improve computer and telecommunication systems within the City. (All)
Confers with MIS Committee on policies and programs and coordinates activities with other City
departments and outside agencies. (a, b, d, g, h)
Establishes division goals and policies in accordance with the City's mission and service level
objectives; prioritizes and supervises the implementation of these goals and objectives. (a, b, e, g,
h, h, k)
4. Initiates new systems and modifications and/or enhancements to existing systems. (c, d, e,
Q
5. Plans for the configuration, acquisition and integration of additional computerand telecommunications
equipment. Q, f)
6. Analyzes, evaluates, selects and oversees the installation of hardware and software systems
to be used on minicomputers, microcomputers, telecommunication systems and networks. (c, d, f)
7. Review information system specifications and assists with complex design, development and
implementation projects. (c, d, e, f)
8. Establishes budget priorities based upon revenue and expenditure trends, making adjustments
as necessary. Directs division budget preparation and control. (a, m)
9. Selects, plans and directs the work of professional, technical and clerical staff. (a, b, g, k)
10. Monitor trends and technical development in the computer and telecommunication fields and
implement changes in City systems when advantageous. (c, d, f)
Page 1 of 2
EXHIBIT B
CITY OF AZUSA, INFORMA-W SYSTEMS MANAGER (continued) •
REQUISITE ABILITIES
a. Communicate clearly and concisely, both orally and in writing.
b. Establish and maintain effective relationships with the community at large, the City Council,
other public officials, and City staff.
C. Research and prepare complex and technical reports on information systems.
d. Analyze informational requirements and needs, examine alternatives, and develop and implement
comprehensive plans to meet City's current and future automation needs/services.
e. Plan, manage and coordinate the operation and maintenance of the Information Services Division
f. Design and implement computer and telecommunication systems.
g. Work effectively with users and staff.
h. Understand, apply, explain and implement policies and procedures.
i. Develop, interpret and apply rules and regulations.
j. Implement policy decisions effectively.
k. Select, train, evaluate and supervise the Information Services Division staff.
I. Respond to emergencies and problems effectively.
M. Interpret financial statements and cost accounting reports.
QUALIFICATIONS GUIDELINES
Any combination of education and/or experience that has provided the knowledge, skills and abilities
necessary for satisfactory job performance. Example combinations include:
Education and/or Experience
A bachelor's degree in information systems, telecommunications, computer science, public
administration or a related field. Master's degree in a related field is desirable.
Five years of progressively responsible administrative and supervisory experience in the analysis,
design and implementation of data processing or management information systems and procedures
which includes experience in information systems documentation, the establishment of internal
controls and staff training and supervision.
Knowledge and Skills Levels
Thorough knowledge of techniques of information systems development, design and analysis;
design and operation of various computer hardware and software systems on minicomputer,
microcomputer, telecommunication and networking equipment; Hewlett-Packard, Unix and DOS
operating systems and utilities; fourth generation computer languages and client -server computing
strategies; office automation products; project management; budget preparation and administration;
computer application packages used in a municipal environment; management principles and
techniques; leadership, management and supervision. Geographic Information Systems experience
is desirable.
Page 2 of 2
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EXHIBIT C
CITY OF AZUSA
ASSOCIATE DIRECTOR OF RECREATION & PARKS
DEFINITION
Date Adopted: 8-16-99
Class Code: 2118
Under general direction, plans, directs, and coordinates the activities of City recreational, and park
maintenance activities; implements policies and establishes procedures related to department functions;
develops and administers the department budget; establishes and maintains liaison to the public; performs
related duties as required.
CLASS CHARACTERISTICS
This a dual position class reporting to the City Manager and incumbents are responsible for sharing
departmental responsibilities including the development and administration of programs designed to address
primary areas of City service. Incumbents are expected to exercise independent judgment, wisdom, common
sense, and initiative in establishing efficient and effective departmental operations consistent with City Council
policies and administrative guidelines established by the City Manager. Incumbents must also function as a
member of the City's management team and participate actively in addressing issues of concern to the City
which at times may not have a direct impact on area of specialization.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled, the essential
functions will be noted in the announcement of position availability. Letters in parenthesis at the end of each
function statement represent the abilities required to perform that function.
1. Develops and implements policies and regulations relating to recreational and park maintenance activities;
ensures that policies are administered equitably. (a b d g I o)
2. Plans, directs, and coordinates the Recreation and Parks Department activities and services; develops
procedures to conduct activities; ensures that activities are conducted in accordance with related laws,
ordinances, rules and regulations; develops comprehensive plans to satisfy future needs for department
services. (a b d g I o)
3. Administers contractual agreements with school districts, other governmental agencies, and private
organizations; maintains liaison with contracting agencies and service providers; ensures adherence with
contract provisions. (a b c d f g j k I m o)
4. Prepares and administers the budgetfor the Parks and Recreation Department; prepares and administers
federal and/or state grants. (a b g h I n o p)
5. Advises, and otherwise provides assistance to the City Manager, the City Council, the Parks and
Recreation Commission, other City personnel, other agencies, and the public regarding department
related issues.(a b c d f g j k)
6. Selects department employees; plans and organizes work; develops and establishes work methods and
standards; conducts or directs staff training and development; reviews and evaluates employee
performance; executes disciplinary action. (a d e g)
7. Represents the City, or delegates such authority, in relations with the community, advisory committees,
local, county, state, and federal agencies, other Parks and Recreation departments, and professional
organizations. (a b c d f g j k)
8. Develops and implements marketing strategies; prepares bid specifications for the purchase of recreation
equipment and other items; writes requests for proposals. (a b c d f g j k I m o)
EXHIBIT C
Page 1 of 2
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CITY OF AZUSA, ASSOCIATE DIRECTOR OF RECREATION & PARKS (continued)
REQUISITE ABILITIES
a. Communicate clearly and concisely, both orally and in writing.
b. Research and prepare complex reports on a variety of subjects.
c. Establish and maintain effective relationships with the community at large, the City Council, and other
public officials.
d. Plan, direct, and coordinate recreational and park maintenance programs and manage a department.
e. Select, train, supervise and evaluate employees.
f. Represent the City in a variety of meetings.
g. Make decisions regarding operational and personnel functions.
h. Operate programs within allocated amounts.
i. Respond to emergency and problem situations in an effective manner.
j. Understand, explain and apply policies and procedures.
k. Analyze unusual situations and resolve them through application of management principles and practices.
I. Develop comprehensive plans to meet future City needs/services.
m. Deal constructively with conflict and develop effective resolutions.
n. Plan and enforce a balanced budget.
o. Develop new policies impacting department operations/procedures.
p. Interpret financial statements and cost accounting reports.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include completion of a four-year
college curriculum in recreation, public administration or a related field; and five years of increasingly
responsible professional experience in public recreation and community services which would have
included experience in administration of a variety of recreation, parks and community services programs.
Knowledge and Skill Levels
Extensive knowledge of the principles and practices of public recreation programs and community
services; inter -governmental and private recreation and programs, facilities, and resources; related laws,
ordinances, rules and regulations; community organization and methods for assessing and stimulating
meaningful public interest and participation; program evaluation methods; role of citizen committees,
organization of city government, and the effective methods of professional leadership within this
framework; grant application procedures and administration; principles and practices of supervision.
Special Requirements
Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record.
Page 2 of 2
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EXHIBIT D Date Revised: 8-16-99
Class Code: 4113
CITY OF AZUSA
EXECUTIVE ASSISTANT TO THE CITY MANAGER
DEFINITION
Under general supervision, performs a variety of responsible secretarial duties and administrative tasks in
support of the City Manager and City Council; as assigned, represents the City Manager and/or the City in
a variety of committees; performs related duties as required.
CLASS CHARACTERISTICS
This is a single position class characterized by varied secretarial, and administrative tasks normally
performed with a relatively high level of independence. Incumbent regularly handles the office support
required by the City Council, City Manager and/or various lay commissions or committees which assist the
council in formulating and implementing City policies and programs. In addition, the Executive Assistant is
responsible for representing the City Manager on a number of committees.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled, the essential
functions will be noted in the announcement of position availability. Letters in parenthesis at the end of each
function statement represent the abilities required to perform that function.
1. Provides direct and confidential secretarial support to the City Council, City Manager and other
administrative staff; receives visitors and answers phones; maintains calendar and schedules
appointments; makes travel and meeting arrangements as directed. (a b c d f g h i j k I m o q r)
2. Prepares correspondence from verbal instruction or hand-written copy, or initiates routine correspondence
in accordance with established policy; types complex reports, documents, or other materials, or compiles
and types reports from a variety of sources; facilitates transmission to other offices and agencies. (a d e
fghijklmogr)
3. Assists the City Manager with a variety of administrative tasks using discretion and independent
judgement in accordance with general direction; serves on a variety of committees; conducts research
and provides recommendations regarding special project activity; makes meeting and special event
arrangements in accordance with established criteria; may direct other staff in the course of performing
assigned tasks. (a b c d f g h i j I p q r)
4. Collects information and prepares and distributes agenda for City council meetings; obtains required
agenda materials from appropriate departmental staff; requests action of department staff in the name
of the City Manager; follows up on Council actions as directed by the City Manager. (a d e f g h i j k I m
oqr)
5. Serves a liaison with departments, agencies and the general public; responds to inquiries from the public
and other City employees; provides explanation of City procedures requiring understanding of policies and
regulations, or refers inquiries to the appropriate authority. (a c d f g h q)
6. Provides assistant to Council Members for public appearances, including gathering information and
resources for public presentations.(a c d f g h q)
7. Establishes and/or maintains filing and retrieval systems for inter -related files and records; sorts, files, and
processes a variety of documents; performs a variety of clerical tasks including typing, proofreading, filing,
editing, and copying a variety of materials; operates office machines, including computer terminals,
typewriters, and calculators. (b d h i j k I n o q r)
Page 1 of 2 EXHIBIT D
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CITY OF AZUSA, EXECUTIVE ASSISTANT TO THE CITY MANAGER (continued)
REQUISITE ABILITIES
a. Communicate clearly and concisely, both orally and in writing.
b. Keep accurate records.
c. Analyze situations carefully and adopt effective courses of action.
d. Understand the operation of the City and outside agencies.
e. Compose correspondence independently.
f. Communicate effectively with avarielyof personnel and establish/maintain effective working relationships.
g. Represent the City Manager/City in a variety of committees and events.
h. Interpret and apply rules, regulations, legislation and policies.
i. Understand and follow verbal and written directions.
j. Work independently.
k. Type accurately and at an acceptable rate of speed.
I. Operate a computer and use a variety of computer software.
m. Take dictation or transcribe from a dictating machine.
n. Compile and maintain complex records and files.
o. Edit documents for correct English grammar, punctuation, and spelling.
p. Conduct research.
q. Maintain confidentiality of records and information.
r. Apply modern office methods and utilize a variety of office equipment.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include an associate of arts degree
from an accredited college/university and four years of responsible secretarial experience, which involved
administrative responsibilities of a highly sensitive nature, and contact with the public, including or
supplemented by specialized training in the clerical/secretarial occupational field. (Additional experience
may be substituted for educational requirements on a year for year basis.)
Knowledge and Skill Levels
Thorough knowledge of secretarial and general office methods and techniques including filing, records
processing, and maintenance procedures and systems; preparation of complicated documents requiring
specialized typing. Skill in the operation of a variety of office equipment, including a typewriter or word
processing equipment at a comparable rate.
Special Requirements
Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record.
Page 2 of 2
EXHIBIT E •
Date Revised:8-16-99
Class Code: 2225
CITY OF AZUSA
COMMUNITY IMPROVEMENT MANAGER
DEFINITION
Under general direction, manages, directs and coordinates the activities of the Community Improvement
Division, Building Division, and Business License Division; implements and monitors City improvement
programs; promotes compliance to City zoning, building, occupancy, public nuisance and related codes and
land use policies; receives and investigates complaints; recommends corrective measures; performs related
duties as required.
CLASS CHARACTERISTICS
This single position class reports to the department director and manages the activities of the Community
Improvement, Building, and Business License Divisions. The incumbent is responsible for the effective
implementation of the City's community improvement, building regulation, and business license collection
programs and ensuring compliance with regulations, standards, and City policies.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled, the essential
functions will be noted in the announcement of position availability. Letters in parenthesis at the end of each
function statement represent the abilities required to perform that function.
1. Implements and monitors City improvement programs; develops and presents educational and
informational materials for the general public describing City policies and standards relating to the
improvement and maintenance of private property. (a c d j)
2. Responds to complaints regarding zoning, substandard structures and land use ordinance violations
including property nuisances, debris accumulation, and sign violations; conducts site visits or confers with
City personnel regarding violations; documents violations by securing photographs and other pertinent
data; ensures that accurate case files are maintained; promotes and encourages cooperation in obtaining
voluntary compliance with City standards and laws. (a b c d i j k I m p)
3. Determines alternative methods to achieve code compliance involving application of related laws,
ordinances, and regulations; consults with City Attorney, City staff, property owners, Police and Fire
Department. (a d g i j k I m q r)
4. Provides assistance to the City Council, Planning Commission, other boards and commissions. (a b c d
fjkm)
5. Directs the preparation of cases for legal action, summarizing evidence gathered in the course of periodic
inspections; appears in Court or administrative hearings to present testimony. (a b c d i j k I m p q r)
6. Recommends and writes code revisions to achieve practical and equitable regulations; meets with
representatives of other cities to review and update information regarding city ordinances and regulations.
(abdgjkImo)
7. Directs and participates in the development and implementation of goals, objectives, policies, and
priorities related to community improvement activities; evaluates existing procedures and makes
recommendations for needed changes. (a b d g h j o)
8. Maintains statistical records and prepares reports; develops form letters for the department; attends and
participates in meetings and professional seminars related to code compliance activities. (a b d f k m)
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EXHIBIT E
CITY OF AZUSA, COMMUNOMPROVEMENT MANAGER (continued)0
9. Supervises division staff; trains and evaluates employees; initiates and carries out appropriate disciplinary
actions. (a d e g)
10. Prepares the Community Improvement Division budget; assists in budget implementation; assists in
forecasting for additional staffing, equipment, materials and supplies; administers the approved budget
and monitors expenses. (a b d g h n o)
REQUISITE ABILITIES
a. Communicate clearly and concisely, both orally and in writing.
b. Research and prepare complex reports on a variety of subjects.
c. Establish and maintain effective relationships with the community at large, the City Council, and other
public officials.
d. Plan, direct, and coordinate community improvement programs and manage a division.
e. Select, train, supervise and evaluate employees.
f. Represent the City in a variety of meetings.
g. Make decisions regarding operational and personnel functions.
h. Operate programs within allocated amounts.
i. Respond to emergency and problem situations in an effective manner.
j. Understand, explain and apply policies and procedures.
k. Analyze unusual situations and resolve them through application of management principles and practices.
I. Enforce provisions of the municipal code with efficiency and impartiality.
m. Deal constructively with conflict and develop effective resolutions.
n. Plan and enforce a balanced budget.
o. Develop new policies impacting department operations/procedures.
p. Learn the geography of the City including the location and layout of streets.
q. Write crime reports.
r. Complete and obtain Inspection and Abatement Warrants.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include equivalent to completion of
a bachelor's degree from an accredited college/university in business or public administration, social
sciences or a related field and two years of experience in code enforcement related work including one
year in a supervisory capacity.
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CITY OF AZUSA, COMMUN1011M PROVEMENT MANAGER (continued)0
Knowledae and Skill Levels
Thorough knowledge of the organization and functions of the various agencies involved in planning,
zoning, and land use processes; related federal and state laws, ordinances, rules, and regulations; code
enforcement; court etiquette and rules of evidence; general characteristics of a wide variety of businesses
and residential structures and areas commonly requiring adherence to fire, parking„ zoning and public
nuisance violations; investigation techniques; office methods and procedures; principles of supervision
and management. Working knowledge of procedures and completion of crime reports, Inspection
Warrants, and Abatement Warrants; Uniform Building Code, Mechanical, Plumbing, Fire, National
Electrical Code, State Housing Law and Landlord/Tenant Laws.
Special Requirements
Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record
Possession of or ability to obtain P. C. 832 certification.
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• EXHIBIT t.•
Date Adopted: 8-16-99
Class Code: 3335
CITY OF AZUSA
COMMUNITY IMPROVEMENT OFFICER
DEFINITION
Under general supervision, receives and investigates complaints regarding housing law violations,
occupancy, and public nuisances; initiates enforcement action and issues citations and notices of violation;
serves as a Police Reserve Officer as assigned; performs related duties as required.
CLASS CHARACTERISTICS
The Community Improvement Officer is assigned to the Police Department and is responsible for conducting
investigations and enforcement action against violators of various City codes and ordinances. In addition, the
incumbent will be required to perform the duties/responsibilities of a Police Reserve Officer as needed.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled, the essential
functions will be noted in the announcement of position availability. Letters in parenthesis at the end of each
function statement represent the abilities required to perform that function.
1. Receives complaints regarding public nuisances, including abandoned vehicles and unkempt properties;
prepares case files, including the establishment of legal owner, the verification of the parcel address, and
other information necessary to conduct investigation and enforcement action; conducts site visits or
confers with City personnel regarding violations; documents violations by securing photographs and other
pertinent data; ensures that accurate case files are maintained; issues citations and notices of violation.
(a b c d e f g h i j k m n o p q)
2. Determines alternative methods to achieve code compliance involving application of related laws,
ordinances, and regulations; consults with City Attorney, other City departments and a variety of agencies
such as Fire, County Health, Humane Society, etc. (a c e h j k I m n q)
3. Prepares abatement letters; conducts follow-up procedures including the preparation of additional
correspondence, site visits, communications with complainants, attorneys, and property owners involved
in code violation cases. (a b c d e f g h i k I m o p q)
4. Prepares cases for legal action, summarizing evidence gathered in the course of periodic inspections;
appears in administrative hearings and/or Court to present testimony. (a b c d e h k I m o p q)
5. Investigates and enforces the City's ordinance regulating the storage and parking of inoperative vehicles
on private property and the parking of overweight vehicles in prohibited zones. (a b c d e g h k I m n o p
q)
6. Performs duties and responsibilities typically assigned to Reserve Police Officers; provides assistance
to the public and assists other City staff involved in related activities. (a e j k I m n o q)
REQUISITE ABILITIES
a. Communicate clearly and concisely, both orally and in writing.
b. Write reports and keep accurate records.
c. Analyze data and information.
d. Conduct code enforcement activities independently.
e. Identify violations of a variety of codes and regulations.
f. Conduct inspections of a variety of buildings and facilities.
g. Use photographic equipment such as polaroid cameras.
h. Set out events and chronologies in a concise and clearly understood manner.
i. Read and interpret maps, plans, and legal descriptions.
j. Respond to emergency and problem situations in an effective manner.
k. Communicate effectively with a variety of personnel and establish/maintain effective working relationships.
EXHIBIT ~F-
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CITY OF AZUSA, COMMUNITY IMPROVEMENT OFFICER (continued)
I. Explain and apply policies and procedures.
m. Interpret and apply rules, regulations, legislation and policies.
n. Understand and follow verbal and written directions.
o. Conduct research and draw logical conclusions.
p. Operate a computer and use a variety of computer software.
q. Meet the requirements established by the City for Reserve Police Officer Level 1.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include graduation from high school
or equivalent and three years of experience as a City of Azusa Reserve Police Officer Level 1.
Knowledge and Skill Levels
Working knowledge of the organization and functions of the various agencies involved in planning, zoning,
and land use processes; related federal and state laws, ordinances, rules, and regulations; code
enforcement; court etiquette and rules of evidence; office methods and procedures.
Special Requirements
Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record.
Must be 21 years of age, in good physical condition with weight in proportion to height.
Must have completed modules A, B, C & D of a Reserve Officer Police Academy or have completed a
Basic Police Academy.
Possession of a Level 1 Reserve Officer Certificate at time of appointment.
Must pass a full background investigation including a physical agility test, polygraph, psychological
examination and medical evaluation.
Must be free of felony convictions or convictions of any crime involving moral turpitude.
Page 2 of 2
• EXHIBIT 6 •
CITY OF AZUSA
CONSUMER SERVICE MANAGER
DEFINITION
Date Adopted:8-16-99
Class Code: 2336
Under administrative direction, plans and supervises customer services operations including financial
recordkeeping and reporting, computerized billing, collection, and meter reading; develops and implements
billing procedures and work systems for the Consumer Services Division; acts as general administrative
assistant to the Utilities Director; performs related duties as required.
CLASS CHARACTERISTICS
This single position class reports directly to the Utilities Director and the incumbent is responsible for directing
the Consumer Services Division,
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled, the essential
functions will be noted in the announcement of position availability. Letters in parenthesis at the end of each
function statement represent the abilities required to perform that function.
1. Plans, directs, and supervises meter reading, computerized billing, customer records, financial
recordkeeping and reporting activities of the Consumer Services Division. (a b d g h j k I o p)
2. Supervises the transfer, computing and billing processes in the preparation of electric, water, and special
billings; recommends, develops, installs and supervises control systems between Consumer Services
Division and Finance Department; recommends appropriate accounting and record processing equipment
systems and programs. (a b c d g h j k I n o p)
3. Supervises the preparation of or prepares a variety of financial reports including annual budget, profit loss
statements, monthly financial statements and cost accounting reports required by the State Energy
Commission, State Board of Equalization, and City Council. (a b d I n)
4. Supervises the posting of entries to and balances of the cash fund and consumer deposit fund; signs
checks on the revolving consumer deposit fund, in conjunction with the City Treasurer. (a b c d g h j k I
nop)
5. Confers with superiors regarding policies and problems of commercial activities; provides assistance to
the public and resolves the most difficult costumer service complaints. (a b c d f g h i j k m)
6. Selects Consumer Services Division employees; develops and establishes work methods and standards;
conducts or directs staff training and development; reviews and evaluates employee
performance; initiates disciplinary actions. (a d e g)
7. Administer the Solid Waste Franchise agreement and recycling program (AB 939 compliance)
REQUISITE ABILITIES
a. Communicate clearly and concisely, both orally and in writing.
b. Research and prepare complex reports on a variety of subjects.
c. Establish and maintain effective relationships with personnel of various departments and the general
public.
Page 1 of 2 _
EXHIBIT Cr
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CITY OF AZUSA, CONSUMER SERVICES MANAGER (continued)
d. Plan,direct, and coordinate customer services, meterreading, financial recordkeeping and billing activities
and manage a division of the Utility Department.
e. Select, train, supervise and evaluate employees.
f. Represent the City in a variety of meetings.
g. Make decisions regarding operational and personnel functions.
h. Operate programs within allocated amounts.
i. Respond to emergency and problem situations in an effective manner.
j. Understand, explain and apply policies and procedures.
k. Analyzeunusual situations and resolve them through application of management principles and practices.
Analyze and interpret financial and accounting records.
m. Deal constructively with conflict and develop effective resolutions.
n. Prepare financial statements and analysis.
o. Develop new policies impacting department operations/procedures.
p. Design and install new and improved accounting and record keeping systems.
MARGINAL FUNCTIONS
These are position functions which maybe changed, deleted or reassigned to accommodate an individual with
a disability.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include a bachelor's degree in public
or business administration, accounting, or closely related field; and five years of progressively responsible
professional experience in accounting or collection, including at least two years in a supervisory capacity.
Knowledge and Skill Levels
Thorough knowledge of accounting and finance administration principles, practices, and systems; laws,
regulations and reporting requirements pertaining to municipal finance administration; data processing
and computerized billing and record keeping techniques; principles and practices of cost accounting,
municipal budgeting, and office administration; principles and practices of supervision.
Page 2 of 2
0 0
1;0:1111-111111111
CITY OF AZUSA
WATER UTILITY SERVICES SPECIALIST
DEFINITION
Date Adopted: 8-16-99
Under general supervision, performs specialized for the Water Utility and the Water Utility's consumers, to
include; Cross connection control program specialist, back flow device testing, hydraulic fire flow tests, system
construction inspection, plumbing inspections, record keeping and general warehouse accounting. Performs
other related duties as required.
CLASS CHARACTERISTICS
Incumbents in the class report to the Water Utility Supervisor. Duties of this position involve specialized
services activities of a complex nature that require knowledge of hydraulics, gauges, valves, plumbing
installations, cross connections, and back flow characterizations. Further, knowledge of basic computer
operations, record keeping, inventory control, and purchasing practices.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is filled, the essential
functions will be noted in the announcement of the position available. Letters in parenthesis at the end of each
function statement represent the abilities required to perform that function.
1. Implement an administer an cross connection control and back flow prevention program.
(abcdghij1)
2. Implement and administer a hydraulic fire flow inspection and testing program. (a b c d g h i j I )
3. Implement and administer a basic warehouse for the water utility. (a c f j I m)
4. Maintain records and logs of calibration and maintain of water utility special operations equipment and
gauges. (a c f j I m)
5. Assist in the directing the work of employees assigned to work with special services, and train employees
on the proper and safe use of equipment, and facilities. (a c f g h j k m )
6. Respond to emergencies, and may perform standby watch as assigned. ( a c f g h j k m)
REQUISITE ABILITIES
a. Accurately read gauges, charts and testing equipment.
b. Maintain a variety of specialized water utility service programs for the utility consumers.
c. Maintain records.
d. Inspect, operate, diagnose problems, and perform preventative maintenance on special water utility
devices and equipment.
e. Identify unsafe working conditions, correct defects and document prevention.
f. Recognize hazardous material conditions.
g. Work safely.
h. Read, understand and interpret maps, blueprints and schematics.
Page 1 of 2 EXHIBIT 1i
CITY OF AZUSA, WATER UTILITY SERVICES SPECIALIST (continued)
Ability to calibrate special equipment.
Follow oral and written directions.
k. Communicate effectively with a variety of personnel and establish/maintain effective working
relationships.
Work independently.
m. Understand, explain and apply policies and procedures.
MARGINAL FUNCTIONS
These are position functions which may be changed, deleted or reassigned to accommodate and individual
with a disability.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills and abilities
necessary for satisfactory job performance. Example combinations include: successful completion of
high school with course work in applied mechanics, or equivalent, and three years on cross connection
control or back flow prevention work in the water technology field, to include implementation of a cross
connection control program, and hydraulic monitoring program and/or a warehouse support service
program.
Knowledge and Skill Levels
Considerable knowledge of general special services practice; procedures, methods and use of diagnostic
equipment. Skill in the maintenance and repair of systems, plumbing, and a variety of gauges used in
the detection of back flow conditions in the operation of a water distribution system.
Special Requirements
Possession of, or ability to obtain during probationary period, a Class B California driver's license with
no Air Brakes Endorsement restrictions and a satisfactory driving record.
Possession of the following Certificates:
California/Nevada AWWA distribution Operator Grade I certificate;
• Grade II Water Treatment Operator Certificate issued by the State of California Department of
Health;
• AWWA Cross Connection Control Program Specialist;
• L.A. County Public Health License Backflow Tester Certificate
Page 2 of 2