HomeMy WebLinkAboutResolution No. 99-C1030 0
RESOLUTION NO. 99—C103
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
AMENDING THE CITY'S CLASSIFICATION PLAN AND COMPENSATION
AND BENEFITS MEMORANDUM COVERING THE NON -REPRESENTED
MIDDLE MANAGEMENT EMPLOYEES TO INCLUDE THE CLASS OF
BUSINESS RETENTION/DEVELOPMENT COORDINATOR; AND THE
COMPENSATION AND BENEFITS MEMORANDUM COVERING THE
NON -REPRESENTED CLASSIFIED EMPLOYEES TO INCLUDE THE
CLASS OF PUBLIC INFORMATION OFFICER
WHEREAS, the Municipal Code of the City of Azusa states that the Personnel Board shall adopt a
position classification plan and class specifications and revisions thereof from time to time and shall
recommend salaries therefor; and
WHEREAS, Sections 2.9, 3.1, 3.3, 3.5 of the City of Azusa Rules of the Civil Service System state
that the purpose of the classification plan is to provide a complete and continuous inventory of all
classifications, to provide accurate specifications; that the Personnel Board shall recommend and the City
Council adopt the class specifications for all positions; that before the classification plan or any part thereof
becomes effective, it shall be submitted to the Personnel Board for review and to the City Council for approval;
and
WHEREAS, Director of Utilities Joseph Hsu has requested that specifications for the classes of
Business Retention/Development Coordinator and Public Information Officer be developed and included in
the City's classification plan.
WHEREAS, on July 27, 1999, members of the Personnel Board reviewed Director Hsu's request
and recommended adopting the following class specifications.
A. Business Retention/Development Coordinator at salary range which reflects a low to
high salary of $$4,406 - $5,334 per month and to amend the Non -Represented Middle
Management Memorandum of Compensation and Benefits to include the class.
B. Public Information Officer and establish a range at Range 4205, $4,012.04 - $4,843.22
per month and to amend the Non -Represented Classified Employees Memorandum of
Compensation and Benefits to include the class and to establish all basic employee benefits
in accordance with benefits enumerated in the 1995-2000 Memorandum of Understanding
between the City and the Azusa City Employees Association, and, in addition, shall be
entitled to 40 hours of administrative leave per fiscal year subject to the same provisions for
administrative leave as are enumerated in the Middle Management Association
Memorandum of Understanding
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF AZUSA
DOES HEREBY:
A. Adopt the class specifications for Business Retention/Development Coordinator attached
hereto as "Exhibit A" as an FLSA exempt position and to amend the City of Azusa Compensation
and Benefits Memorandum Covering the Non -Represented Middle Management Employees to
include the class and to establish a salary therefor at a range which reflects a low to high salary of
$$4,406 - $5,334 per month.
B. Adopt the class specifications for Public Information Officer attached hereto as "Exhibit B" as
an FLSA exempt position and to and establish a range at Range 4205, $4,012.04 - $4,843.22;
amend the Non -Represented Classified Employees Memorandum of Compensation and Benefits
to include the class and to establish all basic employee benefits in accordance with benefits
enumerated in the 1995-2000 Memorandum of Understanding between the City and the Azusa
City Employees Association, and, in addition, shall be entitled to 40 hours of administrative
leave per fiscal year subject to the same provisions for administrative leave as are enumerated
F-
in thrf01rdN Management Association Memorandum of Understanding.
2nd
MAYOR
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the
City of Azusa at a regular meeting thereof on the 2nd day of August , 1999, by the following vote of the
Council;
AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID
"EXHIBIT A"
CITY OF AZUSA
BUSINESS RETENTION/DEVELOPMENT COORDINATOR
DEFINITION
Date Adopted: 8-2-99
Under general direction, performs a variety of professional, technical and administrative duties related to
business retention and development activities; works with the City's Economic Development Department to
provide guidance and support to new and existing electric utility customers in establishing and/or expanding
businesses in Azusa; performs related duties as assigned.
CLASS CHARACTERISTICS
This single FLSA exempt position class reports directly to the Director of Utilities and is responsible for
attracting, retaining and expanding businesses in the City of Azusa. The incumbent may provide direct and/or
indirect supervision
of subordinate employees.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled, the essential
functions will be noted in the announcement of position availability. Letters in parenthesis at the end of each
function statement represent the abilities required to perform that function.
a. Works with existing and new business customers to assist in locating and/or expanding in Azusa;
facilitates and responds to inquiries regarding rates, services, billing, etc, to ensure a smooth
transition into the Azusa business community; negotiates utility contracts with business customers
as needed. (a b c d f g h rj k I m n n p)
b. In conjunction with Economic Development Department staff, formulates strategies and working
protocols to represent the City's best economic interest. (a b c d e f g h i j k I m n p)
c. Represents the City of Azusa at a variety of industry trade shows and conventions to promote the
City; researches businesses to ensure a thorough understanding of their products and organizational
culture; develops strategies based on research findings. (a b c d e f g h i j k I m n p)
d. Develops innovative marketing strategies and communication tools to reach a variety of different
markets in the "Promotion" of Azusa as the best business location opportunity; meets with existing
business customers on service and expansion issues. (a b c d e f g h i j k I m n p)
e. Establishes a regular forum for Azusa business customers, and maintains on-going contacts with
existing businesses in Azusa to understand their business environment; makes recommendations
to the City Council and City management if special attention is required for electric business
customer as needed.(a b c d e f g h i j k I m n p)
f. Implements and monitors Public Benefits Programs and modifies as needed. (a b c d e f g In i j k I m
n p)
g. Attends City Council, Chamber of Commerce and/or public meetings and functions as assigned. (a
bcdefghijklmnop)
Page 1 of 2
0
•
City of Azusa, Business Retention/development Coordinator (continued)
REQUISITE ABILITIES
a. Communicate clearly and concisely, both orally and in writing.
b. Research and prepare reports on a variety of subjects.
c. Establish and maintain effective relationships with the community, businesses and City staff.
d. Plan, direct, and coordinate a variety of business retention/development programs.
e. Assists in selecting, training, supervising and evaluating employees.
f. Respond to public inquiries, complaints and requests from the business community in a tactful and
effective manner.
g. Operate a variety of office equipment such as computer terminal and utilize a variety of software
programs.
h. Develop effective resolutions in the areas of rates, billing, land use planning and other related areas.
i. Respond to emergency and problem situations in an effective manner.
j. Understand, explain and apply policies and procedures.
k. Analyze unusual situations and resolve them through application of management principles and
practices.
I. Act as an effective conduit between the Utilities Department, other City Departments and existing/
potential business customers.
m. Deal constructively with conflict and develop effective resolutions.
n. Deal diplomatically and professionally with a wide variety of individuals including corporate
management.
o. Make presentations and develop marketing materials.
p. Meet the physical requirements established by the City.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include a bachelor's degree from an
accredited college/university in marketing, real estate development, business administration, journalism
or a related field and three years of progressively responsible experience in economic development
including developing and implementing new business attraction programs, marketing real estate
developments and governmental liaison with business or trade associations.
Knowledge and Skill Levels
Considerable knowledge of electric utility industry; issues of the commercial and industrial electric utility
customer; elements of corporate location and expansion decisions; successful sales and marketing
techniques; San Gabriel Valley demographics; negotiation techniques and research methods. Some
knowledge of the principles and practices of supervision.
Special Requirements
Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record.
Page 2 of 2
"EXHIBIT B" •
CITY OF AZUSA
PUBLIC INFORMATION OFFICER
DEFINITION
Date Adopted: 8-2-99
Under general direction, performs a variety of professional, technical and administrative duties
related to public information, general administration and municipal policies and services; develops,
coordinates, prepares and disseminates public information materials relevant to the City and the
Utilities Department; coordinates business marketing and Citywide public communication activities;
performs related duties as required.
CLASS CHARACTERISTICS
This single position class reports directly to the City Manager and the Director of Utilities. The
incumbent is responsible for coordinating the dissemination of information to the public and for
providing direct and/or indirect supervision of staff.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled, the
essential functions will be noted in the announcement of position availability. Letters in parenthesis
at the end of each function statement represent the abilities required to perform that function.
a. Creates and produces City publications including newsletters, marketing packages,
program brochures, budget, flyers and a variety of promotional materials; creates concept
for projects; coordinates production schedule; researches, writes and edits copy; takes
photographs and contracts out artwork; designs layout; typesets copy; creates mock-up,
dummy and final boards; coordinates the contracting out of printing. (a b d e g h j I n o p r)
b. Develops marketing and communication plans for City services, programs and issues;
maintains relationships with members of the news media; identifies and researches
newsworthy topics; reads local papers to determine the accuracy and coverage of City
issues and events; clips articles and forwards copies to affected departments and maintains
the City file of clippings. (a b c d f g i k n o p)
c. Disseminates information to the business community, Chamber of Commerce and other
public/private entities. (a c f j n o)
d. Prepares and distributes news releases covering City programs, projects, governmental
activities and matters of general interest to the community; maintains media contact lists
and develops lists for special mailings; writes speeches and/or provides information to
Council members. (a b c d f g i j k m n o p)
e. Coordinates City's and Utility Department's promotional activities, such as Public Power
Week, Water Awareness month and other related public information campaigns. (a b c d
efghijkmnop)
f. Prepares relevant reports and recommendations which may include monitoring local, state,
and federal legislation; prepares council agenda items and reports as needed and makes
presentations. (a b c f h i j k m n o)
Page 1 of 2
City of Azusa, Public Inflation Officer (cont.) •
g. Prepares and monitors the budget for public information functions. (a b h j n o q)
REQUISITE ABILITIES
a. Communicate clearly and concisely, both orally and in writing.
b. Research and prepare reports on a variety of subjects.
c. Establish and maintain effective relationships with the community at large, the City Council,
news media and other public officials.
d. Coordinate and prepare a variety of public information programs.
e. Proficiently photograph in color and black and white using commercial/ promotion styles
and photojournalism.
f. Represent the City in a variety of meetings.
g. Operate a computer and proficiently use a variety of software including professional level
desktop publishing, computer graphics, databases and organizational charts.
h. Operate programs within allocated amounts.
i. Respond to emergency and problem situations in an effective manner.
j. Understand, explain and apply policies and procedures.
k. Analyze unusual situations and resolve them through application of management principles
and practices.
I. Design, layout, prepare copy, and proofread a variety publications.
m. Deal constructively with conflict and develop effective resolutions.
n. Meet schedules and timelines.
o. Work independently and efficiently.
p. Prepare and present materials that effectively communicates the intent of the message.
q. Develop and monitor the budget for public information functions.
r. Write project specifications, solicit and evaluate formal proposals and award contracts.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and
abilities necessary for satisfactory job performance. Example combinations include a
bachelor's degree in journalism, public relations, communications, public or business
administration or a related field and five years of experience in intergovernmental relations,
marketing, economic development, public affairs and related responsibilities in a public or
private setting. A master's degree in a related field is desirable.
Knowledge and Skill Levels
Considerable knowledge of public relations principles, practices and techniques; local
government functions, issues, and operations; organizational structures of government;
municipal government, utilities and electric deregulation; research techniques; grammar,
punctuation, and proper English usage; marketing tools, techniques and strategies; journalism
writing style, rules, and standard release formats; modern desktop publishing equipment,
concepts, techniques and industry trends. Skill in professional level photography
Special Requirements
Possession of or ability to obtain a Class C California driver's license and a satisfactory driving
record.
Page 2 of 2