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HomeMy WebLinkAboutAgenda Packet - Janary 24, 2005 - UBAGENDA REGULAR MEETING OF AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL AZUSA LIGHT & WATER 729 N. AZUSA AVENUE AZUSA, CA 91702 AZUSA UTILITY BOARD DIANE CHAGNON CHAIRPERSON DICK STANFORD VICE CHAIRPERSON CRISTINA C. MADRID BOARD MEMBER MONDAY, JANUARY 24, 2005 6:30 PM DAVE HARDISON BOARD MEMBER IOSEPH R. ROCHA BOARD MEMBER 6:30 p.m. - Convene to Regular Meeting of the Azusa Utility Board and Azusa City Council • Call to Order • Pledge to the Flag • Roll Call 1. PUBLIC PARTICIPATION (Person/Group shat/ be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) The Consent Calendar adopting the printed recommended action will be enacted with one vote. if Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. f� to, >i U. CONSENT CALENDAR U I C. Minutes. Recommendation: Approve minutes of regular meeting of November 22, 2004, as written. II -A. UB Min Nov 22. doc 275 W. Paramount Avenue Property. Recommendation: engineering/surveying services for said property to George G amount of $11,500. EN II -B. Parartpunt Lot Spliit.doc Award contract for land subdivision civil . Boghossian &Associates, Inc. in the Heth Reservoir Property. Recommendation: Authorize sale of property located at 1 130 Canyon Heights to Azusa Land Partners, LLC in the amount of $475,000. II -C. Heth Res Sale.doc D. Purchase of Two Ford Ranger Super Cab Mini Pickupsn Recommendation: Waive formal bidding and award purchase of said trucks to Folsom Lake Ford under California Multiple Award Schedule (CMAS) in the amount of $28,266.42, plus State Service charge of $693.66. II -D. PidmpPurchase.doc 1 E. Azusa -Colton CIS Agreement. Recommendation: Approve the Interim Customer Information Services Agreement with City of Colton. FLI� II -E. Azoton l CIS Agn t. DOC Purchase of a Ford 350 Pickup Truck with Service Body. Recommendation: Waive formal bidding and award purchase of said truck to Downtown Ford Sales under California Multiple Award Schedule (CMAS) in the amount of $27,305.18. II -F. Purchase -Ford 350.doc G. Monrovia Nursery Water System Study. Recommendation: Approve the Monrovia System Water Study. II -G. MN -Water Master Plan.doc H. Meter Strategy Study. Recommendation: Authorize staff to engage EMA, Inc., through a Professional Service Agreement to conduct a comprehensive meter strategy study in the amount not - to -exceed $49,632; authorize Interim City Manager to execute Professional Services Agreement; and approve budget amendment in the amount of $49,700. EM II -H. Meter Strat Study. DOC Transmission Control Agreement (TCA). Recommendation: Approve execution of Transmission Control Agreement among the California Independent System Operator (CAISO) and participating transmission owners (PTO) and authorize Mayor to sign TCA. N II -I. TCA Agenda Itemdoc Electric Service Utility Refurbishment. Recommendation: Award contract to refurbish the existing electric utility service at 213 E. Foothill Boulevard to RM Electric in the amount not -to -exceed $96,800. IMNA Ild CH Elec Svc Refurbish.doc 111. SCHEDULED ITEMS A. Electric and Water Rules and Regulations Amendment. Recommendation: Approve the following resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA AMENDING THE SCHEDULE OF CHARGES AND RULES AND REGULATIONS GOVERNING THE ELECTRIC AND WATER SERVICE SUPPLIED BY AZUSA LIGHT & WATER. WINI III -A. Level Pay Plan Revision Q. DOC 003 B. Slauson Park Snlashoad Pool Funding Request. Recommendation: Consider funding request by Recreation and Family Services for Splashpad Pool Amenity at Slauson Park and authorize contribution from Water Utility through budget amendment in the amount of $65,000 from Water Fund 32 balance. CU III -B. SplashPadFunding-2. C. Request for Salary Adjustment for Assistant City Manager: Recommendation: Approve salary adjustment for Assistant City Manager from $8,653.60 to $10,834.00 per month effective January 26, 2005 subject to approval by Azusa Personnel Board. III -C. ACMsalaryAdj.DOC IV. STAFF REPORTS/COMMUNICATIONS A. Monthly City Yard Renovation Project Status Report N -A. Elec Yard Project Update. pdf Monthly Customer Information Service Update Uzi IV -B. CIS Moly Update.DOC C. Returned Mail Issue (Verbal Only) D. Monthly Power Resources Update E IV -D. Moly Power Update. ppt E. Legislative Update IV -E. Legislative Update.ppt 4 0104 I\ CMUA 73rd Annual Conference 19 IV -F. CMUA 73rd Annual Conf. pdf V. DIRECTORS' COMMENTS VI. CLOSED SESSION A. REAL PROPERTY NEGOTIATONS (Government Code Section 54956.8) Property: 150 N. Azusa Avenue, Azusa CA 91702 City negotiator: Robert Person, Assistant City Manager Negotiating party: E1 Proyecto del Barrio Under negotiation: Terms and conditions of Lease Agreement for Azusa Health Clinic VII A. Adjourn to Redevelopment Agency Workshop. %n compiiance with the Americans with Disabilities Act, ifyou need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting or time when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting " (11 05 EA CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, NOVEMBER 22, 2004 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time, in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: STANFORD, ROCHA, CHAGNON, MADRID ABSENT: BOARD MEMBERS: HARDISON (Entered meeting 6:50 p.m.) ALSO PRESENT: Also Present City Attorney Ferre, City Manager Gutierrez, Director of Utilities Hsu, Assistant to the Utilities Director Kalscheuer, Assistant Director of Resource Management Tang, Assistant Director of Water Operations Anderson, Director of Human Resources Hanson, Associate Electric Engineer Vuong, Assistant Director of Customer Care and Solutions Vanca, Senior Electric Engineer Langit, Office Specialist Cawte, Administrative Technician Yang, City Clerk Mendoza, Deputy City Clerk Toscano. Public Participation Pub Part None. None The CONSENT CALENDAR consisting of Items II- A through 11-1, were approved by motion of Consent Cal Board Member Stanford, seconded by Rocha and unanimously* carried, with the exception of Approved items 11- C and 11-1, which were considered under the Special Call portion of the Agenda. A. The Minutes of the regular meeting of October 25, 2004, were approved as written. Min Appvd B. Approval was given to purchase one underground cable puller from Sherman &Reilly, Inc., in Pur Undrgrnd the amount of $46,650. Puller Sherman & Reilly, Inc. C. SPECIAL CALL ITEM. Spec Call D. Approval was given to purchase Itron's MV-90xi time -of -use billing software upgrade and the Itron's City Manager was authorized to sign Professional Services Agreement and Software License Time -of -use Maintenance Agreement; and amend current year budget by $16,500 to pay for upgrade and Software maintenance service agreement. E. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA Res. 04-C90 REQUESTING ANNEXATION OF PARCEL 8624-024-902 TO COUNTY SANITATION DISTRICT Annex Nurs NO. 22 OF LOS ANGELES. Rsvr site A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ESTABLISHING THE Res. 04-C91 TRANSMISSION REVENUE BALANCING ACCOUNT ADJUSTMENT IN ACCORDANCE WITH ISO Trans AZUSA'S TRANSMISSION OWNER TARIFF AND PROVIDING FOR TARIFF SHEET CHANGES TO Rev Bal Acct IMPLEMENT THE ADJUSTMENT. Adjstmt G. Authorization was given to staff to conduct cost audit of Edison's constructions costs for Audit Edison Kirkwall Substation through Navigant Consulting in an amount not -to -exceed $23,925; and to Construction authorize the City Manager to execute professional agreement. Costs H. Formal bidding procedures were waived in accordance with the Azusa Municipal Code A,gmt w/Lund Section 2-523 Section C, and contract for software support services with Lund Performance Performance Solution in the amount of $15,000, was approved. Solution SPECIAL CALL ITEM. Special Call Items Spec Call Spec Call Items Chairperson Chagnon addressed item II -C, plans and specification for refurbishing existing Electric Elect Util Utility Service at City Hall requesting that after the bids are received, a cost analysis be made of Svs City Hall the cost of the project comparing outside agency versus it being done in house. Moved by Board Member Stanford, seconded by Chairperson Chagnon and unanimously* carried Approved that plans and specifications for refurbishing existing electric utility service at City Hall (213 Fast As amended Foothill Boulevard) be approved and the City Clerk was authorized to advertise for bids. Board Member Rocha addressed item II -1, regarding purchase of jackets for Light and Water Field Pur of Jackets Staff. Director of Utilities Hsu advised that purchase of the jackets was from Uniform Allowance. Kathco Discussion was held regarding the cost of the jackets and Assistant Director of Customer Care & Solution Vanca noted that jackets would have various enhancements, i.e. liners and hoods, etc. Moved by Board Member Stanford, seconded by Chairperson Chagnon and unanimously carried Pur of Jackets that approval be given to purchase 42 jackets with Azusa Light and Water logo for all field staff Approved from the lowest bidder, Kathco, for a total cost of $12,001.55. Scheduled Items Sched Items Assistant to the Utilities Director Kalscheuer addressed returning item regarding the Materials C. Kalscheuer Exchange Web Service Contract. He noted that there were three questions asked the last time it Materials was presented and responded as follows: What is the fund balance of AB 939? The current fund Web Service balance in the account is approximately $107,700. What do other cities or customers think about Contract Genacom's web services? He stated that three cities were contacted: Napa, Santa Clarita, and Ecology Action of Santa Cruz and their responses were positive and that they would work with Genacom again. 11/22/04 PAGE TWO He stated that the last question related to how many Azusa residents have internet service. He C. Kalscheuer responded that according the R.W. Beck who conducted a statistically representative survey of Continued Azusa residents in October of 2002, about 58% of Azusa residents have internet access in their Comments home. He recommended approval of the contract with Genacom, Inc. He responded to questions posed regarding the driving force for this contract, stating that AB 939, the State Waste Board is promoting materials exchanges, Genacom is promoting local materials exchanges, and other California Waste groups are promoting recycling and/or reuse of materials. Moved by Board Member Stanford, seconded by Board Member Rocha and unanimously* carried Agmt w/ to approve a three-year agreement with Genacom, Inc., for web services which would add a Genacom, Inc Materials Exchange function to Azusa Light &Water's website; authorize City Manager to execute Materials contract with Genacom; and approve of a budget amendment using AB939 fees in the amount of Web Service $12,000 to pay Genacom, Inc. for web services during remainder of the fiscal year. Assistant to the Utilities Director Kalscheuer presented the results of the Telecom studies they C. Kalscheuer have working on for the past year. He spoke about the Non Disclosure Agreement the City has Telecom currently with Aiirmesh and the information found throughout last year regarding wireless mess Research network, where wireless WI Fi routers that are deployed on street poles; he described the Update & devices, noting that they provide the following types of network: high speed Internet service to Non- residents, businesses and City employees, mobile internet for police and field workers, voice disclosure communication capabilities, video surveillance from remote areas of the city, etc. He agreement recommended that they terminate the non -disclosure agreement with Aiirmesh Wireless, Inc and authorize continued dialogue with Wireless Facilities, Inc. He and Senior Electric Engineer Langit presented a power point detailing and describing broadband technology, which was demonstrated to them in a recent trip to Cincinnati and discussed with the Board Members the feasibility of incorporating it in Azusa, in addition to the many advantages it would provide to the City. He then answered question from the Board Members regarding investment, return, competition, cost, ongoing cost maintenance, service plan, life expectancy, underground utilities, production devices, and customer base. Moved by Board Member Madrid, seconded by Board Member Rocha and unanimously carried to Agmt Access terminate non -disclosure agreement with Aiirmesh Wireless, Inc.; authorize continued dialogue Broadband with Wireless Facilities, Inc., and authorize staff to execute non -disclosure agreement with Access Dialogue w/ Broadband. Wireless Fac. Director of Utilities Hsu addressed item regarding the Request for Proposals for a Meter Strategy, Dir of Util stating that in the existing meter system there are twelve hundred electric AMR meters installed, RFP but none work on water meters yet. He stated that there is a need to evaluate current and Meter evolving technologies, conduct cost -benefit analyses, and recommend options most viable for Strategy Azusa Light and Water. He recommended solicitation of proposals for a comprehensive meter strategy study with recommendations. Moved by Board Member Stanford, seconded by Board Member Hardison and unanimously RFP appvd carried to approve solicitation of proposals for a comprehensive meter strategy study with Meter Stra. recommendations. Assistant Director of Resource Management Tang addressed the Board Members detailing the B. Tang need of the City to secure power resources and discussions with the City of Colton regarding the Comments feasibility of securing power generating units. Moved by Board Member Stanford, seconded by Chairperson Chagnon and unanimously carried joint Study to authorize staff to participate in a joint feasibility study to upgrade an existing power plant For Power located in the City of Colton and reimburse Colton at a cost not -to -exceed $22,500. Generation Project/City Of Colton 11/22/04 PAGE THREE 008 Board Member Stanford offered a Resolution entitled: A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING WATER RATE ADJUSTMENT FOR MILLER BREWING COMPANY, A WISCONSIN CORPORATION. Moved by Board Member Stanford, seconded by Board Member Rocha to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board Members: AYES: BOARDMEMBERS: NOES: BOARDMEMBERS: ABSENT: BOARDMEMBERS: Staff Reports/Communications HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NONE NONE Assistant Director of Customer Care and Solutions Vanca provided an update on Customer Information System. She talked about the software, services, video conferencing training and staff involvement; she stated that they are on schedule. 04-C91 Wtr Rate Miller Brewing Staff Rpts Updates K. Vanca Comments Director of Utilities Hsu noted that the project schedule for the Electric City Yard Renovation is in CityYard the packet beginning with the re -bid opening on October 5, 2004 and ending with the Renovation construction schedule 160 days, tentative start date of November 29, 2004 and completion by schedule May 9, 2004. Monthly Power Resources Update and Legislative and Regulatory Update were presented together Monthly Pwr and the following was highlighted by staff: Legislative Assistant Director of Resource Management Tang provided an update on the Resource Adequacy Asst. Dir Requirement (RAR), stating that the CPUC issued a decision regarding RAR requiring the Investor Resource Owned Utilities (IOUs) to have I5-17% of "extra" power resources at all times for contingency Management purposes ("planning Reserves"), he stated all the munis will voluntarily comply and IOUs are to file Tang compliance plan by September 30, 2005 to be in compliance by June 1, 2006. He stated that RAR staff has completed the preliminary analysis of resource portfolio in order to comply with RAR and should finalize strategic plan to be presented to the Utility Board by the 1" quarter of 2005. Assistant Director of Resource Management Tang provided an update Exit Fees, stating that due Asst. Dir to the energy crisis of 2000-01, the State entered into many pricey long term power contracts to Resource serve Investor Owned Utilities' Customers. Recognizing that some IOUs customers my leave the Management IOUs either through direct access transactions or municipalization, the CPUC instituted the exit Tang fees to be charged to IOUs loads no longer served by the IOUs. He stated that on November Exit Fees 19', CPUC issued a decision granting limited exemption of exit fees to load served by munis. He stated that without the exemption, the exit fees would affect the Monrovia Nursery Project, he detailed. He stated that one exemption grants 150 MW of new muni loads in SCE and PG&E service territories from paying exit fees and the second exemption grants up to 210 MV of "transferred loads" from paying exit fees, first priority given to Northern California munis and then the rest of munis; exemption will be granted on a first-come first -serve bases. He detailed the definitions of both exemptions, noted the City's projects that could be affected and advised that staff is working closely with CMUA to get exemptions for the anticipated loads served by the City. 11/22/04 PAGE FOUR 009 Assistant Director of Resource Management Tang stated that the California ISO continues to have trouble serving its customers reliably and has added Amendment # 60 to its Tariff in June 2004. He stated that the amendment reallocates certain costs based on customer class and dollar amount involved is $300 million per year. He stated that the Southern California Cities of Anaheim, Azusa, Banning, Colton, Pasadena, Riverside, and Vernon pay a combined cost of $8 million currently, the CAISO proposal could potentially increase the cost paid by southern munis to $15 million a year; Azusa may go from $300,000 to $600,000 per year. He stated that Staff is working closely with D.C. counsel and other Cities in preparation of testimonies defending the cities positions. He detailed the issue, noting historical events, the impact to local generators, events which have resulted in CAISO Amendment #60 and how the City plans to respond. Director of Utilities Hsu announced that the California Municipal Utilities Association is holding its Annual Capitol Day Events and legislative Update in Sacramento, on Monday, January 10, 2005 and advised that if anyone wishes to attend they should contact Liza Cawte of his staff and she will make travel arrangements. Director of Utilities Hsu also announced the SCPPA Holiday Luncheon and Legislative Briefing on Thursday, December 16, 2004, a the Pasadena Westin, and advised that if anyone wishes to attend they should also contact Liza Cawte and she will RSVP with SCPPA. Directors' Comments Director of Utilities Hsu suggested that the Utility Board Meeting of December 28, 2004, be cancelled; it was consensus of the Board Members to do so. Asst. Dir Resource Management Tang Amendment #60 - CAISO Dir of Util Ancmt CMUA Capitol Day Dir of Util SCPPA Holiday Luncheon Dir Cmts 12/28/04 Mtg Cancelled Board Member Madrid advised of an Issue regarding the potential development of the corner of Madrid Arrow Highway and Azusa Avenue by Blue Star Development and staff was directed to look into Comments the matter. She also received a called from a realtor, John Titola who is interested in a conference center in the area of EI Encanto. City Manager Gutierrez advised that Congresswoman Solis called her today and advised that the City Mgr City of Azusa has received a grant for the Azusa Health Center in the amount of $320,000 and. Ancmt $97,000 for construction. Director of Utilities Hsu Invited all to attend a Light and Water luncheon, on Tuesday, November Dir of Util 23'd from 11:30 p.m. - 1:30 p.m. Invitation Closed Session Closed Sess It was consensus of the Board Members to recess to Closed Session to discuss the following: CONFERENCE WITH LEGAL COUNSEL Conf w/Legal Government Code Section 54956.9 (b) Counsel Utility Transfer to General, FY 2003-2004 Utility Trnsfr REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) RealProp Address: 16706 East Cypress Street, Covina 91722 Neg Agency Negotiators: Director of Utilities Hsu and Assistant to Director of Utilities Kalscheuer 16706 E. Under Negotiation: Price and Terms of Payment Cypress St CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code Sec. 54957.6) Conf w/Labor Agency Negotiators: City Manager Gutierrez and Assistant City Manager Person Negotiators Organizations/Employee: ACEA, AMMA, CAPP, Laborers, Executive 11/22/04 PAGE FIVE 010 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code Seca 54957.6) Conf w/L.abor Agency Negotiators: City Manager Gutierrez and Assistant City Manager Person Negotiators Organizations/Employee: ACEA, IBEW, CAPP, Laborers, Executive PUBLIC EMPLOYMENT (Gov. Code Sec. 54957) Pub Emplmt Title: Human Relations Commission Coordinator HRC Coor. The Board Members recessed at 7:46 p.m. and reconvened at 8:24 p.m. Rcss/Rcvn City Attorney Ferre advised that there was only one reportable action as follows: It was consensus Accept offer of the Board Members to accept the offer for the property at 16706 E. Cypress Street for sale of prop. $310,000 subject to satisfactory negotiation of sales contract. 16706 E. Cypress St. Covina It was consensus of the Board Members to adjourn. Adjourn TIME OF ADJOURNMENT: 8:25 P.M. SECRETARY NEXT RESOLUTION NO. 04-C92. *Indicates Board Member Hardison absent. 11/22/04 PAGE SIX Oil CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: JANUARY 24, 2005 SUBJECT: AWARD CONTRACT FOR LAND SUBDIVISION CIVIL ENGINEERING/SURVEYING SERVICES TO GEORGE G. BOGHOSSIAN &ASSOCIATES, INC. FOR THE PROPERTY AT 275 W. PARAMOUNT AVENUE RECOMMENDATION It is recommended that the Utility Board/City Council approve the award of civil engineering /surveying services to George G. Boghossian & Associates, Inc. in the amount of $11,500 for the subdivision of 275 W. Paramount Avenue into two separate parcels. BACKGROUND The property owned by Azusa Light & Water at 275 W. Paramount Avenue was used in the past as a water well site. The well has not been operational for a number of years, and this residentially zoned parcel is currently used by the Water Division to store replacement parts for its Distribution system. On October 25, 2004, the Utility Board/City Council authorized staff to initiate the process of disposing of this property and using the proceeds for other public purpose projects rather than to landscape the property and maintain the landscaping. After further evaluation, the property may have more revenue potential by subdividing it into two separate residential parcels for sale. The subdivision of land requires professional civil engineering/surveying services for land survey and preparation of tentative parcel maps, radius maps, and final parcel maps. Staff contacted three civil engineering firms and received quotes as follows: Civil En¢ineering5urveying Firm Amount George G. Boghossian &Associates, $11,500 Inc. Haro Engineering & Construction, $10,500 Inc. Civiltec Engineering Inc. $13,404 Notes Fee includes $1,500 for Title Report and Technical Plan Check required by the City's Planning Division since they are City's designated consultant. Title Report and Technical Plan Check not included. Title Report, Technical Plan Check, reproduction cost not included. 012 In addition to the civil engineering services fee, Planning Division will collect $7,922 for processing the application, conducting public hearing, and submittal of the application to the Planning Commission and City Council for approval. Other fees, such as postage for mailing a public hearing notice to property owners within 300' radius and recordation of the Final Map with L.A. County will be extra. Thus, the total estimated cost excluding other fees will be $19,422. The well on the property will be destroyed and upon completion of the land subdivision, an appraisal will be conducted to determine the selling price of the property. After these tasks are completed, the Utility Board/City Council will be asked to adopt a resolution which makes a public declaration of intent to sell and invites protests, and the property will then be put on the market. FISCAL IMPACT The total fiscal impact will be $19,422 where $11,500 is for George G. Boghossian & Assoc., Inc. and $7,922 for Planning Division. Other fees such as postages and recording fee will be additional. Sufficient funds are available in Water Division's FY 2005 operating budget, account number 32-40-721-798-6493. Prepared by: Chet Anderson, Assistant Director- Water Operations Steven Yang, Administrative Analyst 013 I 1 Azusa Light and Water 275 W. Paramount Lot Split Quotation George G. Boghossian & Assoc. Inc. • Haro Engineering & Constr. Inc. Civiltec Engineering Inc. Block Survey/Research $ 500.00 $ 2,500.00 $ 4,140.00 Tentative Parcel Mas $ 3,500.00 $ 2,500.00 $ 4,276.00 Radius Map, Labels & Envelopes For categorical emex tion included $ 1,500.00 included Attend Public Hearings Required for all applications included included included Final Parcel Ma $ 6,000.00 $ 2,000.00 $ 4,988.00 Processin all of above included $ 2,000.00 included Sub -total $ 10 000.00 $ 10 500.00 $ 13 404.00 Title Report Is 1.500.00 N/A I WA • City's designated consultant for technical plan check Not included: None Title Report, City or County plan check fees Title Report, reproduction costs, City or County plan check fees, permits, documentation, or other fees leadtime 4 weeks or less for tentative map and radius map 2 to 3 weeks for tentative map and radius map 1 week for research. 2 weeks for radius map 1 week for tentative map City of use Planning Division Fees Fees Notes Precise Plan of Design $ 6,095.00 Under major classification Subdivisions $ 1,669.00 Fort -4 lots tentative tract/parcel Environmental Review $ 92.00 For categorical emex tion Optical Records $ 10.00 Required for all applications Publications $ 56.00 Required for public hearings Sub -total $ 7,922.00 Other Fees Fees Notes Postages $0.37 To be multiplied by the total number of mailing labels for property owners within 300' radius Technical Plan Check by L.A. County $0 by George G. Boghossian & L.A. County fee is estimated. Subdivision or a City designated Assoc. if awarded the project consultant $2,400 by L.A. County Recordation of Final Map with L.A. $28 - $30 Estimated County on of Application and (placed on the Planning Commission agenda for a public hearing in approximately 5 - 6 weeks. Applia Map will receive a copy of the Conditions of Approval prior to the Public Hearing. 2. After Planning Commission's approval of the Tentative Map, applicant shall submit Tentavie Map to the LA County Subdivision or a City designated consultant for a technical check. 3. Upon approval of Tentative Map after all corrections, applicant may proceed with the Final Map and submit followings: 3.1 Both Title and Map sheets to the City's Engineering Division (2 copies each). 3.2 Final subdivision guarantee from the Title Company. 3.3 Improvement bonds (if applicable) 3.4 Copy of the tax payment receipt from the Assessor's Office. 3.5 Copy of sewer annexation fees receipt from Sanitation District #22 (if applicable) After an internal review, the Final Map will be agendized for the City Council approval. 5. City Engineer and Treasurer will sign the Map and release it to the applicant for submission to the County for recordation. Upon recordation of the Final Map, applicant shall furnish the City with a reproducible copy of the Map. sy:t275 W Paramoum Lot SpIB-col-122904.xis (Sheetl 014 CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: JANUARY 24, 2005 SUBJECT: SALE OF HETH RESERVOIR PROPERTY, 1 130 CANYON HEIGHTS DRIVE RECOMMENDATION It is recommended that the Utility Board/City Council approve the sale of a real estate property located at1 130 Canyon Heights Drive, commonly referred to as the Heth Reservoir property, to Azusa Land Partners, LLC (Owner), for $475,000. BACKGROUND Section 5.3(vii) of the Monrovia Nursery Development Agreement called for the City to sell this property to Owner at fair market value. It further stipulated that fair market value to be determined by an appraiser jointly selected by the Owner and the City. Appraisal has been completed and the fair market value is $475,000. Pursuant to the Development Agreement, Owner is responsible for the removal of the existing water tank and salvage of any pumps or other equipment to the extent reasonably feasible. FISCAL IMPACT The proceeds from the sale will increase the Water Fund Reserve by the like amount. Prepared by: J. Hsu 015 CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: JANUARY 24, 2005 SUBJECT: WAIVE FORMAL BIDDING PROCEDURES AND AWARD PURCHASE OF TWO FORD RANGER SUPER CAB MINI PICKUPS TO FOLSOM LAKE FORD UNDER CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS) RECOMMENDATION It is recommended that the Utility Board/City Council waive formal sealed bids in accordance with the Municipal Code Section 2-522, sub -section C, and award the purchase of two Ford Ranger Super Cab mini pickups to Folsom Lake Ford under the California Multiple Award Schedule (CMAS Contract No. 1-05-23-20) in the amount of $28,266.42, plus State Service charges of $693.66. BACKGROUND The Utility Department periodically replaces vehicles based on age, mileage and repair cost. Two of the trucks in the Customer Service Division fleet of nine are twelve years old and need major repairs. One of the trucks was acquired in the purchase of Azusa Valley Water Company in 1993 and has over 100,000 miles on it. The other truck has over 60,000 miles and both trucks have been unreliable. The trucks being replaced will be declared surplus property and sold. Specifications attached for reference. FISCAL IMPACT The total cost and fiscal impact is $28,960.08. The unit price is $14,480.04 per vehicle, and Includes sales tax, tine recycle fee of $8.75, $1,000 cash discount, and a State of California Department of General Services Procurement Division service charge of $693.66. Funding for truck purchases, in the amount of $30,000, was budgeted for fiscal year 2004/05 in account no. 31-40-711-902-7135. Prepared by: Derek McFann, Field Services Supervisor Steven Yang, Administrative Analyst Attachment: L_J Ford Pidwp Spec. doc 016 SPECIFICATION State Contract No. 1-05-23-20 State Stock No. 2320-000-0037-3 Make & Model Ford Ranger Super Cab Type 2WD Extended Cab Mini Pickup GV WR 4760 Lbs. GAWK, Front 2200-2600 Lbs. GAWK, Rear 2600 Lbs. Payload 1260 Lbs. Bed Size 6 Ft. Wheelbase 126 In. EPA Mileage (Cit /Hi hwa) 18/22 MPG CARB Emission Certification ULEV Engine 6-C 1; 3.0 L MFI Power 148 HP Torque 185 Lb. -Ft. Transmission 5 -Speed Automatic with Overdrive Axle Ratio, Rear 3.73 Brakes Power Assist with 4 -Wheel ABS Wheels & Tires All Season P225/70R15 BSW Fuel Tank Capacity 19.5 Gal. Alternator 95 Amps Battery 540 CCA Bumpers, Front & Rear Manufacturer's Standard Tow Hooks, Front Not Available Air Conditioning Included Radio AM/FM ETR Stero Restraint System Dual Air Ba.Rs Speed Control Available Steering, Tilt Included Windows, Power Requires U ade Door Locks, Power Requires Upgrade Mirrors, Power Re uires Upgrade Seats Cloth Bench 017 A CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITI DATE: JANUARY 24, 2005 SUBJECT: REQUEST APPROVAL OF INTERIM CUSTOMER INFORMATION SERVICES AGREEMENT WITH THE CITY OF COLTON RECOMMENDATION It is recommended that the Azusa Utility Board/City Council approve the Interim Customer Information Services Agreement with the City of Colton in Attachment A. BACKGROUND In April 1999, Azusa and Colton entered into the original Customer Information Services Agreement whereby, for a fee, Azusa provided Colton with the use and support of Azusa's Municipal Utility Information System for utility customer information and billing. In 2002, Azusa was notified by Hewlett-Packard that they would no longer support the hardware beyond 2006. Azusa and Colton then created a working group to study alternatives. In the end, each city selected a different outside vendor for a new Customer Information System. Azusa plans to go live with our new system in July 2005 and Colton plans to go live with theirs in the fall of 2005. A change in the terms of the original agreement, which expired January 7, 2005, is now needed to include wind down plans to insure an orderly and smooth withdrawal from the current Municipal Utility Information System for both cities. The new agreement, retroactive to January 7, 2005, is provided for your reference in Attachment A. FISCAL IMPACT There will be a reduction of $1,000 in the monthly fee due to a change in services provided from Software Licensing Fee to Administrative Support Cost. Prepared by: Karen Vanca, Assistant Director Customer Care & Solutions ®I Azusa-CoRon- Interim Agr t. DOC a+ ATTACHMENT A CITY OF AZUSAXITY OF COLTON INTERIM CUSTOMER INFORMATION SERVICES AGREEMENT 1. PARTIES AND DATE. This Interim Customer Information Services Agreement ("Agreement") is made and entered into this day of January, 2005 by and between the City of Azusa, a municipal organization ("Azusa") and the City of Colton, a municipal corporation ("Colton"). Azusa and Colton are sometimes individually referred to as "Party" and collectively as "Parties." 2. RECITALS. 2.1 Azusa and Colton entered into a "Customer Information Services Agreement" ("Original Agreement") on April 7, 1999, through which Azusa has provided Colton with use of Azusa's Municipal Utility Information System ("MUIS") for purposes of facilitating Colton's billing of municipal utility customers. A copy of the Original Agreement is attached as Exhibit "A". 2.2 As provided in Section 8.3 of the Original Agreement, Azusa has given Colton 90 days' notice of Azusa's intent to terminate the Original Agreement. 2.3 Notwithstanding the termination of the Original Agreement, the Parties wish to provide for continued access by Colton to the MUIS system until Colton's replacement utility billing system is operational. 3. DEFINITIONS 3.1 Authorized Representative — The designated employee of either Party who will be the sole source for official requests and correspondence, but who shall not have any authority to modify any provision of this Agreement. Azusa's Interim IT Director shall act as Azusa's Authorized Representative for purposes of this Agreement. 3.2 Customization — Refers to programming or services which are done for the primary use of one of the Parties. 3.3 Data Center — The Data Center.at the City of Azusa Light & Water Administrative Facility. 3.4 Direct Items/Expenses — Refers to hardware, software and other items or expenses directly relating to the operation of the MUIS system excluding expenses associated with Azusa IT Staff. Direct items are considered a requirement to properly operate the MUIS system. These items may be billed in full or in part by the City of Azusa or other providers. (e.g. Support and maintenance of Hewlett Packard 3000 minicomputer, PowerHouse software by Cognos.) 019 ORANGE1AJW14542.2 I ATTACHMENT A 3.5 General/Operational Tasks — Refers to the Azusa IT Staff tasks and responsibilities that are necessary to the overall proper functioning of the Data Center, MUIS system and the associated infrastructure. These tasks include routine maintenance, administrative functions and other non -defined tasks. 3.6 Indirect Items/Expenses — Refers to items or expenses that are not directly associated with the MUIS system but affect the proper operation and usage of any of the functions of the MUIS system. 3.7 MUIS — Municipal Utility Information System 2000. This system is a Year 2000 compliant hybrid of the MUIS system version 4.2 owned by D.J. Roupe & Associates. The City of Azusa owns the right to all changes made by its staff to the base code of the MUIS system. 3.8 Azusa IT Staff — Employees of the City of Azusa in its IT Department employed for the purpose of maintaining the MUIS system. 3.9 Operational State — The normal Operational State of the MUIS system occurs when the System is functioning within its designed parameters without extraordinary efforts by either Party. 3.10 Technical Staff — Professional City employees employed by either Party who are trained in and are regularly assigned to the maintenance of computer hardware and software. 4. SERVICES PROVIDED BY AZUSA TO COLTON 4.1. Customer Information System a. The City of Azusa will provide a MUIS system for use by Colton's Customer Service Division for the billing of Colton customers. b. The MUIS system will be operated from the Data Center and managed by the Azusa IT Staff . C. The software used to create the MUIS system is licensed for use only from a single minicomputer which will reside at the Data Center. d. The MUIS system will be maintained as one common interface that will be shared by Azusa and Colton. e. The MUIS system will be Year 2000 compliant to the best of the Azusa IT Staff's knowledge; but is not guaranteed against date related failures. ORANGEWW14542.2 `a M1 ATTACHMENT A 4.2 Employees Azusa will continue to employ the current Technical Staff to program and manage the MM system. 4.3 Data/File Management The Azusa IT Staff will provide all database and file maintenance including backups, restores and file capacities. 5. SERVICES PROVIDED BY COLTON 5.1 Customer Service Functions a. All processing, data entry and other standard MUIS system functions will be performed entirely by Colton employees. b. Customer Service employees are expected to use the MUIS system as it was designed. C. Customer Service employees will report immediately any processes that do not complete as expected. d. Colton will maintain compatible systems where there is commonality (e.g. meter reading systems). 5.2 Information Services a. Colton will establish and maintain under the direction of the Azusa IT Staff a WAN Connection between Azusa and Colton. b. Colton's Technical Staff will be made available to provide assistance to the Azusa IT Staff for the installation, maintenance or support of either the MUIS system or associated infrastructure. 6. AZUSA IT STAFF TIME 6.1 Each member of the Azusa IT Staff shall allocate and report his or her time to tasks related to Implementation, Customization or General/Operational. 6.2 The Operational State will be the predominant and normal state of the MUIS system and associated operations. The costs associated with maintaining this state will be shared by the Parties as provided in Sections 7.2, 7.3, 7.4 and 7.5. During the Operational State, the percentages of each Azusa IT Staff member's time shall be shared as agreed to by the Authorized Representatives. The Authorized Representatives may from time to time 0RANGE\MW14542.2 3 021 ATTACHMENT A change such percentages to reflect current conditions. Such changes will be in writing, signed by the Authorized Representatives. 6.3 Azusa IT Staff will not undertake any Customization requested by Colton. Azusa IT Staff may continue to design and implement Customization as required by Azusa, provided that such Customization shall not affect Colton's use of the MUIS system. 6.4 One day per week is designed for a member of the Azusa IT Staff to provide on site support and consultation to Colton. The cost of this availability is included in the monthly retainer payable by Colton pursuant to Section 7.1. However, time spent by the Azusa IT Staff person performing work for Colton will be billed as provided in Section 7.4, regardless of where the work is performed. 7. PAYMENT AND EXPENSE SHARING 7.1 Colton will pay Azusa a monthly retainer of $2,000 to offset all administrative support costs incurred by Azusa in providing Colton with access to the MUIS system, including the weekly availability of a member of the Azusa IT Staff as provided in Section 6.4, but not including any work performed for Colton by any member of the Azusa IT Staff. 7.2 The costs of all ongoing maintenance and support charges for all Direct Items/Expenses shall be shared equally by Colton and Azusa, provided that: (i) Colton shall be solely responsible for all Direct Items/Expenses (including hardware maintenance fees) commencing 30 days following receipt of notice by Colton from Azusa that Azusa is no longer using the MUIS system, and continuing until Colton provides written notice to Azusa that Colton wishes to discontinue use of the MUIS system. (ii) If Colton provides Azusa with 45 days' notice of Colton's discontinuance of use of the MUIS system prior to Azusa's provision of notice to Colton that Azusa will no longer use the MUIS system, Azusa shall be solely responsible for all Direct Items/Expenses (including hardware maintenance fees) commencing 45 days after receipt of Colton's notice. 7.3 All Indirect Items/Expenses relating to the MUIS system shall be paid for by the Party on whose behalf the cost wag incurred. 7.4 All Azusa IT Staff time shall be reimbursed to Azusa by Colton at a rate equal to 35.46% of the daily pay of the affected Azusa IT Staff member or members. The Parties agree that reimbursement at this rate will fully compensate Azusa for the benefits paid to the affected Azusa IT Staff member or members. 7.5 Colton shall reimburse Azusa for all reasonable "out of pocket" expenses that are incurred in support of Colton. These items may include computer supplies (disks, paper, cables), telephone expenses and employee mileage reimbursements. 022 ORANGEV JM\14542.2 4 ATTACHWNT A S. ADDITIONAL TERMS. 8.1 Term and Termination of Agreement This Agreement shall be effective retroactive to January 8, 2005, and shall remain in force and effect until October 31, 2005, unless terminated sooner by Colton. Colton may terminate the Agreement sooner by providing Azusa with 45 days' written notice of the termination. 8.2 Billing Azusa shall render bills to Colton on or about the first day of each month for services provided during the previous months. Colton shall pay each bill in full within 20 days of receipt. Bills not paid in full within 20 days of receipt shall bear interest at the rate of 1% per month on the unpaid balance. For purposes of determining whether interest accrues on a particular bill, payments postmarked 20 or fewer days following the date of receipt of a bill shall be considered timely. 8.3 Revisions, Upgrades and Repairs to MUIS System. 8.3.1 Colton may retain consultants, at its sole expense, to develop revisions and/or upgrades to the MUIS system for Colton. Any such revisions or upgrades must not affect Azusa's use of the MUIS system. Azusa must approve in writing the use of any consultant by Colton prior to the consultant's making changes to the MUIS system; provided that the consultant known as Lund.shall be considered pre -approved by Azusa. 8.3.2 Azusa shall not amend or update the current T1 internet lines or the data backup procedures for the MUIS system while Colton is still using the MUIS system. 8.3.3 If the MUIS system is in need of repair, Azusa may use the consultant known as Lund to perform the necessary repair work. The costs of such repair work performed by Lund shall be borne equally by the Parties. 8.4 Disposition of MUIS Software and Related Hardware 8.4.1 Colton acknowledges that the copyright to the basic MUIS system is owned by D.J. Roupe & Associates ("Roupe"), and Azusa's license agreement with Roupe prohibits transferring this software from the Azusa installation site. Colton shall have the right to negotiate with Roupe for approval of a transfer of the software to an installation site in Colton, and Azusa agrees not to oppose any such negotiations, or oppose any transfer of the MUIS system to Colton once Azusa has ceased using the MUIS system. 8.4.2 Azusa shall cooperate with Colton in providing notice of termination of software licenses when the Parties mutually determine that one or more software components of the MUIS system are no longer necessary for the Parties' use. ORANGEWMA14542.2 5 023 ATTACHMENT A 8.4.3 If one Party has ceased to use the MUIS system, and has provided written notice to the other Party of cessation of use, the Party that continues to use the MUIS system shall be responsible for terminating all software and hardware licenses (including hardware maintenance licenses). 8.5 Destruction of Source Code The Parties agree to cooperate in destruction of the MUIS source code for both Azusa and Colton following successful implementation by Azusa and Colton of new utility customer billing systems. Azusa will provide Colton with a written confirmation of the purging of Azusa's data, and will propose a date for destruction of the MUIS source code once this has been completed. These obligations shall survive termination of this Agreement. 8.6 Coordination of Work on WAS System 8.6.1 Azusa shall make Margaret DeLano available to Colton to provide at least two separate, uninterrupted one-week sessions of conversion assistance as Colton converts from the MIAS system to a new utility billing system. Azusa shall request that its software vendor (Systems & Software, ["S&S"]) coordinate with Colton's software vendor (Advanced Software) in establishing the scheduling of these one-week sessions. Additionally, Azusa shall continue to make Margaret DeLano available to Colton on Thursdays, and at such other times as Azusa's needs for Margaret DeLano's services may permit, provided that Margaret DeLano will be unavailable the week of March 7 and the week of September 12, and Azusa shall make Margaret DeLano available on other days to substitute for these days of unavailability. 8.6.2 Colton acknowledges that Azusa has already retained the consultant known as Lund to provide services in connection with the MUIS system. Azusa shall not retain any additional consultant, vendor, or other person who is not an employee of Azusa for purposes of performing work on the MUIS system that will be partially or entirely charged to Colton without first obtaining Colton's written consent to the retention of such consultant, vendor, or other person, as well as to the proposed work. 9. GENERAL CONDITIONS. 9.1 Entire Agreement This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 9.2 Amendment: Modification ORANGEWM\14542.2 024 6 ATTACHMENT A No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. The Parties may make or approve changes within the general Scope of Services in this Agreement. 9.3 Authority to Enter Agreement Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 9.4 Counterparts This Agreement may be signed in counterparts, each of which shall constitute an original. 9.5 Indemnification Azusa shall defend and indemnify Colton against any and all claims that the MUIS system infringes upon a patent, copyright, or other intellectual property right of a third party. As to all other claims, costs, and causes of action, each Party shall defend and indemnify the other Party from and against any and all claims, costs, and causes of action arising out of the indemnifying Party's performance under this Agreement. 9.6 Force Maieure Neither Party shall be considered in default of this Agreement or the Party's obligations hereunder, with the exception of payment obligations, if a failure of performance or compliance is due to causes beyond the ability of the Party to control, including natural disaster, labor dispute, or equipment failure, provided such Party could not have avoided or overcome the event or condition through the exercise of due diligence. 9.7 Governing Law This Agreement shall be construed and governed by the laws of the State of California. 9.8 Notice Except as provided otherwise, any notice, demand or request provided for in this Agreement shall be in writing and shall be deemed properly served, given, or made if delivered in person or sent via mail to the persons specified below: City of Azusa Joseph F. Hsu Utility Director P.O. Box 9500 Azusa, CA 91702 CITY OF AZUSA ORANGEWJM14542.2 7 City of Colton Dilu de Alwis Finance Director 650 N. La Cadena Colton, CA 92324 CITY OF COLTON 0'25 Im Attest: City Clerk Un Attest: Daryl Parrish City Manager City Clerk ATTACHMENT A ORANGE\AIM\14542.2 G'2 6 AZUSA f IIT A SA CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: JANUARY 24, 2005 SUBJECT: WAIVE FORMAL BIDDING PROCEDURES AND AWARD PURCHASE OF FORD 350 PICKUP TRUCK WITH SERVICE BODY TO DOWNTOWN FORD SALES UNDER CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS) RECOMMENDATION It is recommended that the Utility Board/City Council waive formal sealed bids in accordance with the Municipal Code Section 2-522, sub -section C, and award the purchase of a Ford 350 Pickup Truck with service body to Downtown Ford Sales under the California Multiple Award Schedule (CMAS Contract No. 4-01-38-0012A) in the amount of $27,305.18, including tax and delivery. BACKGROUND Last January, a Water Division service truck was parked in front of the Wilson Reservoir Barranca property by the employee living at the Barranca house and who was on standby that week. In the early morning hours, the truck was hit in the right rear by a driver who was found to be driving under the influence. The damage to the 1995 Ford pickup was determined to be too severe to warrant repair, and the truck was subsequently declared surplus and sent to salvage. FISCAL IMPACT Fiscal impact will be $27,305.18 including applicable tax and delivery. Funds are available in the Water Division's Vehicle Replacement Budget. Prepared by: Chet F. Anderson, P.E., Assistant Director- Water Operations 027 dNWEAW..MM .40% CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES/` DATE: JANUARY 24, 2005 `V SUBJECT: APPROVE MONROVIA NURSERY WATER SYSTEM STUDY RECOMMENDATION It is recommended that the Utility Board/City Council approve the Monrovia System Water Study. BACKGROUND One of the Conditions of Approval for the Monrovia Nursery development was that the developer, Azusa Land Partners, prepare a Project Water Master Plan (Plan) for the development. The Plan is to identify water system pressure zones; water demands for each zone; booster station size and location; regulators; and sizing and location of pipelines and reservoirs necessary to. serve the development. Presented for approval of the Utility Board/City Council is that Plan as prepared by RBF Consultants for Azusa Land Partners. Water Division staff has reviewed the Plan for conformance with the Water Standards of Azusa Light & Water. FISCAL IMPACT There is no direct fiscal impact arising from approval of this Water Study. Prepared by: Chet F. Anderson, P.E. Assistant Director, Water Operations 0'29. A7LTSTE IIGHI 6 SA CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: JANUARY 24, 2005 RJ SUBJECT: REQUEST TO AWARD CONTRACT FOR A METER STRATEGY STUDY TO EMA, INC. RECOMMENDATION It is recommended that the Azusa Utility Board/City Council (1) authorize staff to engage EMA, Inc. through a Professional Service Agreement to conduct a comprehensive meter strategy study at a not -to -exceed cost of $49,632; (2) authorize the Interim City Manager to execute the Professional Services Agreement once prepared; and (3) approve budget amendment in amount of $49,700 as further described in fiscal impact section of this report. BACKGROUND At the November 2004 meeting, the Utility Board approved the issuance of Request For Proposals (RFP) to find a suitable consultant to conduct a comprehensive water and electric meter strategy study. Expertise is highly desirable in the area of automated meter reading due to the wide variety of technologies available and the constant changes we have seen in the last couple years. At the conclusion of the study, the consultant is expected to make recommendations that are appropriate for the Azusa community, and which consider cost effectiveness and a host of other factors including operational efficiencies. Hence, in order to formulate viable recommendations, it is important to select a consultant with the experience and abilities to evaluate current and evolving technologies, operations, and one that can conduct cost -benefit analyses. Five consultants responded to our RFP with proposed costs ranging from $22,500 to $55,775. Staff conducted a review of each proposal and selected the top three for a telephone interview based on their experience and technical competency and proposed scope of work, including proposed tasks, qualifications of personnel assigned to tasks, and number of hours proposed. Telephone interviews were done to gather further information about the consultants and gauge their approach to this project. 2M Based on this review process, staff recommends the selection of EMA, Inc. due to their relevant experience with both water and electric utilities, their understanding of the scope of work, willingness to explore AMR technologies that would benefit our customers, and their superior ability to communicate effectively both verbally and in writing. EMA has expertise with AMR equipment and a good understanding of the telecommunications industry, as well as a staff comprised of about 200 members. While all RFP respondents stated they could do a business analysis of options, only ENA, during the telephone interview, offered several specific customer benefits that could be derived. In other words, ENA approached the project somewhat differently than other consultants; besides being cost beneficial, EMA emphasized that changing metering technologies should be justified from a customer service perspective. FISCAL IMPACT The total fiscal impact will be $49,632. Since this study is for metering of both the water and electric services rendered, it is recommended that a budget amendment be approved with 65% of funding provided from Water fund and 35% of funding provided from Electric fund via the Consumer Services Allocation account in Water and Electric's FY 04/05 budget. The Customer Services expenditure account to be amended is 31-40-711-902-6493. Prepared by: Karen Vanca, Assistant Director Customer Care & Solutions Chet F. Anderson, P.E., Assistant Director -Water Operations Cary Kalscheuer, Assistant to the Director of Utilities 0,30 MWA11000 aw"a CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIESI�/ DATE: JANUARY 24, 2005 SUBJECT: TRANSMISSION CONTROL AGREEMENT (TCA) AMONG THE CALIFORNIA INDEPENDENT SYSTEM OPERATOR (CAISO) AND THE PARTICIPATING TRANSMISSION OWNERS ("PTOs") RECOMMENDATION It is recommended that the Azusa Utility Board/City Council approve the execution of the Transmission Control Agreement ("TCA") and authorize the Mayor to sign the TCA once the execution copies are prepared. BACKGROUND The City is a signatory to the TCA when it became a Participating Transmission Owner ("PTO") in the CAISO market on January 1, 2003. The TCA is a multi-party agreement among the CAISO and the PTOs, and to be re -executed whenever a new PTO joins the CAISO market. Recently the City of Pasadena and Trans -Elect became the latest PTOs in the CAISO market which triggers the re-execution of the TCA to reflect their participation in the CAISO transmission market. Staff and D.C. legal counsel have reviewed the revisions to the TCA and have found them reasonable. FISCAL IMPACT The inclusion of the City of Pasadena and Trans -Elect as PTOs is expected to increase the CAISO transmission rate by 10°k-orabout $55,000 per year in City's transmission costs. Staff will monitor this fiscal year's transmission cost closely and request budget amendment if necessary. Prepared by: Bob Tang, Assistant Director of Resource Management 031 Exhibit—Transmission Control Agreement, Effective January 1, 2003 (Available with Electronic Agenda, which may be obtained by calling Liza Cawte at 626- 812-5171. This document is also available for public review at second floor office of Azusa Light & Water at 729 N. Azusa Avenue, Azusa, CA 91702). Conformed TCA as of 12-6-04 filing. DOC 032 CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: JANUARY 24, 2005 SUBJECT: AWARD BID CONTRACT FOR REFURBISHING ELECTRIC UTILITY SERVICE AT 213 EAST FOOTHILL BOULEVARD RECOMMENDATION It is recommended that the Utility Board/City Council award the bid contract to RM Electric, the lowest bidder, in the amount not to exceed $96,800, for refurbishing the existing electric utility service at 213 East Foothill Boulevard. BACKGROUND During regular meeting held last November 22, 2004, the Utility Board/City Council approved the plans and specifications for this project and also authorized City Clerk to advertise for bids. The bid opening was held at City Clerk's office on January 6, 2005. The five bidders and their respective bid amount, inclusive of contingency allowance, are as follows; Company Bid Amount: 1) RM Electric $96,800 2) S&S Electric $ 106,721 3) Perry Thomas Construction $ 131,134 4) Pete 8_ Sons Construction $ 198,550 5) Action Electric Corp $ 198,814 Staff has reviewed the bids and determined that the lowest bidder, RM Electric, meets the project requirements. FISCAL IMPACT This project has been budgeted this fiscal year. Funds are available in CIP project # 73004B. Prepared by: F. Langit & H. Vuong 033 COST ANALYSIS The cost analysis tabulated below is for refurbishing existing electric service at 213 East Foothill Boulevard. The scope of work involved is separated into two major parts; one for AL&W portion of the work (31%) and the remainder (69%) for an outside contractor. The combined total cost to complete the project using in-house and outside contractor is shown as grand total cost. Item Scope of Work 'Azusa 'Lbw Bid'}'*_ 1 Furnish and install riser pole, 12kv cable, $ 3,795 a pole fixtures & hardware and pull cable from riser to transformer pad 2 Furnish and install 12kV transformer, secondary -$11,128 I` connectors inside existing vault, test and energize transformer and switchgear 3 Perform service conversions, coordinate all the $11,903 a service cutover to new equipment and complete the removal of old equipment, then clean vault Subtotal (items 1,2,3) "$26,826' add: engineering and overhead $16,878 j1d i e Total Cost ,$43,704 4 Furnish and install underground substructures, $26,4001 b pull box, transformer pad and extend conduits to an existing underground electrical vault 5 Furnish and install electrical switchgear, low - 7$52,800 lrb voltage dry type transformer, pull 600v serviceI cables and test the main circuit breaker 6 Resurface the excavation and restore original $ 8,600 b paving including landscaping affected during the digging for pad, pull box and conduits Subtotal (items 4,5,6) $88,0007 add: contingency allowance j .$ 8,800y c Total Cost $96,8001; 7 Grand Total : ($43,704 + $96,800) = $140,504.00 Notes* a) Items 1, 2 and 3 will be constructed by AL&W b) Items 4, 5 and 6 will be constructed by low bidder c) Bid contingency allowance is 10% of base bid d) City & Department overhead is 6% & 1% respectively e) Allocated engineering cost is 10% of approved budget ($150,000) AZUSA EIGHT i'NATER AGENDA ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL 1 / FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIE,�%1.� DATE: JANUARY 24, 2005 SUBJECT: RESOLUTION AMENDING RULES AND REGULATIONS REGARDING: (A) BUSINESS CUSTOMER PREPAYMENTS (B) REVISIONS TO THE RESIDENTIAL LEVEL PAYMENT PLAN RECOMMENDATION It is recommended that the Azusa Utility Board/City Council adopt the attached resolution amending the Electric and Water Rules and Regulations as proposed in Exhibits A and B. BACKGROUND Azusa Light & Water has about 150 active commercial/industrial accounts, or 10%, with no prepayments on file and that have poor payment records. Recently, based on each customer's payment record, staff either called the customers and encouraged timely payments or sent letters assessing prepayments. Typically when a commercial/industrial account is on the list of services to be shutoff for non- payment, staff calls the customer and tries to get a payment to avoid shutoff. These customers who wait until this last minute notice to pay are time-consuming for office staff. These customers are risky for Light & Water in that they may close their business and leave high unpaid bills. They are then difficult to get money from because they may be incorporated and protected personally from our claims for payment, unlike a residential customer who we can attempt collection from if we can locate them. Staff proposes that the Utility Board adopt attached resolution approving Rule and Regulation changes in Exhibit A to continue requiring prepayments of new commercial/industrial accounts and that such prepayments be held until the customer closes the account. The prepayment will then be applied to the last payment rather than refunded after 2 years of consecutive good payment history. Prepayments will continue to be assessed to existing customers who become a financial risk to the utility. 034 The attached resolution would also approve Rule and Regulation changes listed in Exhibit B to establish only one Level Pay Plan (LPP). Azusa Light & Water currently offers residential customers two LPP options, LPP-A and LPP-B. These are both intended for those customers who, for budgeting purposes, desire to pay the same amount toward their utility bill each month. LPP-A divides the total charges for the previous twelve months by twelve to arrive at the upcoming eleven month payments. The difference between the amount actually paid under the LPP- A and the actual monthly utility costs are calculated and a settlement bill is generated. The LPP-B works similarly, only the previous twelve months are divided by eleven instead of twelve to arrive at the monthly payments for the next eleven months. LPP-B takes into account arrears. Other than this, the plans are identical. Currently, 89 customers are on the Level Pay Plans. Azusa Light & Water proposes to eliminate LPP-B as it adds unnecessary office burden and can be confusing when having to explain minor differences in two plans to customers. Benchmarking with the Southern California Public Power Authority found other utilities have a single level pay plan. This will also be compatible with the new streamlined Systems & Software enQuesta Customer Information System. FISCAL IMPACT There will be a definite, but not immediate, undeterminable savings for assessing a prepayment to all new commercial/industrial customers and holding it until the service is closed. There are no measurable financial impacts associated with discontinuance of Level Pay Plan—B. Prepared by: Karen Vanca, Assistant Director Customer Care & Solutions 035 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA AMENDING THE SCHEDULE OF CHARGES AND RULES AND REGULATIONS GOVERNING THE ELECTRIC AND WATER SERVICE SUPPLIED BY AZUSA LIGHT & WATER. WHEREAS, pursuant to Section 78-37 of the Azusa Municipal Code, the City Council may from time to time establish and amend its Schedule of Charges and Rules and Regulations concerning utility services provided by its Light and Water Department; and WHEREAS, Azusa Light & Water strives to operate in a most efficient manner; and WHEREAS, Azusa Light & Water has established procedures to minimize loss to the utility and the City; and WHEREAS, Azusa Light & Water proposes modifications to the pre -payment policy; and WHEREAS, Azusa Light & Water proposes to implement the following additions and changes to the current charges and Rules and Regulations: 1. Electric Rule 6, Items B, C and K, and Water Rule 5, Items B, C and K, clarifying that new commercial/industrial customers will always be assessed a pre -payment and it will be held until the account is closed. 2. Electric Rule 8, Item G and Water Rule 7, Item F, eliminating Level Pay Plan - B. ; and WHEREAS, this modification is intended to improve the service which Light & Water provides to the community and customers and will bring greater clarification to existing procedures; and WHEREAS, the City Council has determined that the proposed changes are based on staff analysis and recommendation. 0)3G NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA,. CALIFORNIA DOES FIND AND DECLARE THAT: SECTION 1. Adoption of Amendments. The City Council hereby adopts the amendment to the Rules and Regulations set forth in Exhibits "A" and `B" which are attached to this Resolution and incorporated herein as set forth in full. SECTION 2. Effective Date. The amendments to the Rules and Regulations as set forth in Exhibits "A" and `B" shall become effective on February 1, 2005. PASSED, APPROVED AND ADOPTED this 24`h day of January, 2005. Cristina C. Madrid, Mayor ATTEST: Vera Mendoza, City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF AZUSA ) I, Vera Mendoza, City Clerk of the City of Azusa, do hereby certify that the foregoing Resolution No. was duly introduced and adopted at a regular meeting of the Azusa Light & Water Utility Board on the 24`" day of January, 2005, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Vera Mendoza, City Clerk 0,3'7 EXHIBIT "A" Proposed Changes to Rules and Regulations ELECTRIC RULE CHANGE — RULE NO. G, PRE -PAYMENTS Changes to text to be deleted are highlighted in stFikeeut. Changes to text to be added are highlighted in underline. Text that is not highlighted is current and is being provided for context and reference. B. ESTABLISHMENT OF CREDIT: Customers applying for electric service are required to establish credit with Azusa Light & Water prior to receiving service. Residential C6redit may be established by either passing a credit check or paying a pre -payment. Commercial/industrial customers are required to pay a pre- payment. C. CREDIT CHECK: Residential c6ustomers applying for service with Azusa Light & Water shall have the option of requesting a Credit Check. Residential c6ustomers requesting a credit check will be required to pay a fee equal to the Department's costs associated with providing the service. K. REFUNDING OF PRE -PAYMENTS: Residential c6ustomers with a clear payment history (no late notices, returned checks or disconnections for unpaid bills) are eligible after 24 months to have their pre -payment refunded. Pre -payments refunded this policy will be applied directly to the customer's account and refund checks will not be issued under this policy. Prepayments held on commercial/industrial accounts will be held until the account closes. WATER RULE CHANGE — RULE NO. 5, PRE -PAYMENTS Changes to text to be deleted are highlighted in stfikeetit. Changes to text to be added are highlighted in underline. Text that is not highlighted is current and is being provided for context and reference. B. ESTABLISHMENT OF CREDIT: Customers applying for water service are required to establish credit with Azusa Light & Water prior to receiving service. Residential C6redit may be established by either passing a credit check or paying a pre -payment. Commercial/industrial customers are required to pay a pre- payment. C. CREDIT CHECK: Residential c6ustomers applying for service with Azusa Light & Water shall have the option of requesting a Credit Check. Residential c6ustomers requesting a credit check will be required to pay a fee equal to the Department's costs associated with providing the service. K. REFUNDING OF PRE -PAYMENTS: Residential c6ustomers with a clear payment history (no late notices, returned checks or disconnections for unpaid bills) are eligible after 24 months to have their pre -payment refunded. Pre -payments refunded this policy will be applied directly to the customer's account and refund checks will not be issued under this policy. Prepayments held on commercial/industrial accounts will be held until the account closes. 038 EXHIBIT "B" Proposed Changes to Rules and Regulations ELECTRIC RULE CHANGE - RULE NO. 8, RENDERING AND PAYMENT OF BILLS Changes to text to be deleted are highlighted in strikeeut. Changes to text to be added are highlighted in underline. Text that is not highlighted is current and is being provided for context and reference. G. LEVEL PAY PLAN: This program provides for equal monthly payments for residential customers with qualifying payment history. 1. Eligibility: Residential customers must have had utility services from Azusa Light & Water for at least 13 months. Customers with a clear payment history (no late notices, returned checks or disconnections for unpaid bills) are eligible A. G. terve.. ith a nt hist,.... (no r-etumed for the Level Pay Plan n�a���s-:.-==r,-���� .. .,., �..., ... Meeks or- diseenneetions fer unpaid bills) afe eligible feF Level Pay Plan B. Eligible customers who qualify under the Level Pay Plan A-ef may join the program at any time; Azusa Light & Water will automatically notify customers of eligibility on or about the anniversary date of the account. Azusa Light & Water will provide an application at the customer's request. 2. Level Pay Plan A: customer's total Current Charges for the previous 12 months are divided by 12 and rounded to the nearest dollar. This amount will become the monthly payment amount for the next 11 months. Any adjustments to the account will be in addition to the Level Pay amount and are due in the period in which they are billed. On the 12`h month, the difference between the actual monthly utility costs and the amount paid under the Level Pay Plan will be calculated, and a settlement bill generated, showing either payment due or a credit on the account. Customers will automatically continue on Level Pay Plan at the successful completion of the prior 12 month period. At renewal, a new Level Plan Pay amount will be calculated as described in item 4 3 (Level Pay Amount Adjustment). 4. Level Pay Amount Adjustment: Due to yearly fluctuations in usage patterns, the Level Pay amount may require periodic adjustment to avoid unduly large credit or debit settlement charges in the 12`h month. Manual adjustment may be 039 MKIR. 4. Level Pay Amount Adjustment: Due to yearly fluctuations in usage patterns, the Level Pay amount may require periodic adjustment to avoid unduly large credit or debit settlement charges in the 12`h month. Manual adjustment may be 039 EXHIBIT "B" Proposed Changes to Rules and Regulations ELECTRIC RULE CHANGE — RULE NO. 8, RENDERING AND PAYMENT OF BILLS required in cases where the utility has made changes to the customer's services, such as adding, deleting or adjusting metered or non -metered services. All Level Pay account will be automatically analyzed in the 6`h and 12`h months using the method of calculation described in items -2 and -3 (Level gay Plan B). If the new amount is 25% higher than the current Level Pay Amount or if the customer is beginning a new 12 month period, the new amount will prevail. WATER RULE CHANGE — RULE NO. 7, RENDERING AND PAYMENT OF BILLS Changes to text to be deleted are highlighted in stfikeeut. Changes to text to be added are highlighted in underline. Text that is not highlighted is current and is being provided for context and reference. F. LEVEL PAY PLAN: This program provides for equal monthly payments for Residential customers with qualifying payment history. 1. Eligibility: Residential customers must have had utility services from Azusa Light & Water for at least 13 months. Customers with a clear payment history (no late notices, returned checks or disconnections for unpaid bills) are eligible for the Level Pay Plan A. Gustafnefs with , good payment history (fie re...,..,e Eligible customers who qualify undef n,,.n n e y j program y may join the ro ram at an time; Azusa Light & Water will automatically notify customers of eligibility on or about the anniversary date of the account. Azusa Light & Water will provide an application at the customer's request. 3. Level Pay Plan A: customer's total Current Charges for the previous 12 months are divided by 12 and rounded to the nearest dollar. This amount will become the monthly payment amount for the next 11 months. Any adjustments to the account will be in addition to the Level Pay amount and are due in the period in which they are billed. On the 12`h month, the difference between the actual monthly utility costs and the amount paid under the Level Pay Plan will be calculated, and a settlement bill generated, showing either payment due or a credit on the account. Customers will automatically continue on Level Pay Plan at the successful completion of the prior 12 month period. At renewal, a new Level Plan Pay amount will be calculated as described in item 4- 3 (Level Pay Amount Adjustment). MCI EXHIBIT "B" Proposed Changes to Rules and Regulations WATER RULE CHANGE — RULE NO. 7, RENDERING AND PAYMENT OF BILLS 11 Z 4. Level Pay Amount Adjustment: Due to yearly fluctuations in usage patterns, the Level Pay amount may require periodic adjustment to avoid unduly large credit or debit settlement charges in the 12month. Manual adjustment may be required in cases where the utility has made changes to the customer's services, such as adding, deleting or adjusting metered or non -metered services. All Level Pay account will be automatically analyzed in the 6`" and 12th months using the method of calculation described in items-2(Level Pay Plan A) and 3 (bevel Pay Plan B). If the new amount is 25% higher than the current Level Pay Amount or if the customer is beginning a new 12 month period, the new amount will prevail. 041 4. Level Pay Amount Adjustment: Due to yearly fluctuations in usage patterns, the Level Pay amount may require periodic adjustment to avoid unduly large credit or debit settlement charges in the 12month. Manual adjustment may be required in cases where the utility has made changes to the customer's services, such as adding, deleting or adjusting metered or non -metered services. All Level Pay account will be automatically analyzed in the 6`" and 12th months using the method of calculation described in items-2(Level Pay Plan A) and 3 (bevel Pay Plan B). If the new amount is 25% higher than the current Level Pay Amount or if the customer is beginning a new 12 month period, the new amount will prevail. 041 AGENDA ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: JANUARY 24, 2005 v , SUBJECT: SLAUSON PARK SPLASHPAD POOL AMENITY FUNDING REQUEST RECOMMENDATION It is recommended that the Azusa Utility Board/City Council (1) consider a funding request by Recreation and Family Services Department for Splashpad Pool Amenity at Slauson Park, and (2) approve a contribution from the Water Utility through a budget amendment in an amount not -to -exceed $65,000 from Water Fund 32 balance for the Pool Amenity. BACKGROUND In October 2004, the Recreation and Family Services Department submitted a funding request to the Utilities Department (attached). The Utilities Department is being requested to fund a portion of the Splashpad Pool Amenity to be constructed at Slauson Park. While this project would go out to bid, the Recreation and Family Services Department received a proposal from Vortex which provides a general estimate of what these types of facilities cost. Vortex provided cost estimate for one of two optional facilities: Option I is about 1,500 square feet; and Option 2 is about 1,000 square feet. The proposal also provides two pricing alternatives for each option: Amenity Alternative Option 1 Option 2 With Water Treatment/Recirculation $146,896.89 $111,721.98 Drain Away Potable Water Only $82.722.56 $53,721.54 Difference: $64,174.33 $58,000.44 The lower cost alternative is for a facility that uses potable water and then drains it away; the higher cost alternative is to install equipment that would treat the water and re -circulate it. Water treatment and re -circulation facilities add a cost of $64,174.33 to Option 1, and $58,000.44 to Option 2, however, would conserve a significant amount of water. a-4 2 The Utilities Department urged the Recreation and Family Service Director, Joe Jacobs, to seek outside funding from the San Gabriel Valley Municipal Water District in late November 2004, and Joe Jacobs was successful in obtaining a pledge from the District in early December of about $62,000. The Utilities Department believes Azusa Light & Water should also contribute to the facility in the amount of $65,000 as part of our support of the City and community. FISCAL IMPACT The fiscal impact to the Utilities Department would range from $58,000 to $65,000 based on the Vortex proposal, depending on which option is selected, and depending on actual bids received. It is our understanding that additional funding will be sought by the Recreation and Family Services Department through such events as the Rubber Ducky Regatta. Should the project be approved, and should the Utilities Department be authorized to provide the recommended funding, Water Fund balance, account number 32-40-000-000-3601, will be used as the funding source. Prepared by: Cary ICalscheuer, Assistant to the Director of Utilities Attachment: tx., SlausonParkSplashPa d.pdf 043 AZUS Proposal for SLAUSQN PARK SPLASHPAD POOL AMENITY October 2004 City of Azusa Recreation and Family Services 32o N. Orange Place Azusa CA 91702 Joe Jacobs, Director of Recreation & Family Services (626) 812-5220, Fax (626) 812-0321 jjacobs@ci.azusa.ca.us f}[6b 7',vy CanyonThe H� October 20, 2004 Mr. Joe Hsu, Director Azusa Light and Water 729 N. Azusa Ave. Azusa CA 91702 Dear Joe; The City of Azusa's recreation and Family Services Department and Azusa Light and Water have successfully shared a reciprocal relationship in the past and I would like to extend that relationship once again by involving Light and Water to participate in an exciting capital improvement project at the James Slauson Park Aquatic Center. Thank you for the opportunity to present the following Splashpad proposal/CIP Project to you. The cost breakdown for this proposal is as follows: OPTION.1 — DRAIN AWAY $82,722.56 OPTION 2 — DRAIN AWAY $53,721.54 OPTION 1 — WATER QUALITY MANAGEMENT SYSTEM $146,896.89 OPTION 2 — WATER QUALITY MANAGEMENT SYSTEM $111,721.98 We are looking for the Azusa Light and Water Department to subsidize the cost of the Splashpad amenity at Slauson Park. We will bring back the Rubber Ducky Regatta fundraiser at Slauson Pool in 2005 in an effort to give the community an opportunity to support this project as well. Si Wacobs Joe Director /dls "Creating a Lifetime of memories for the Entire Family" Azusa Recreation and Family Services Department 32o N. Orange Place Azusa CA 91702 (626) 812-528o (626) 812-0321 fax 045 COMMUNITY NEEDS The largest trend across the country has been the aspect of family leisure in aquatic facilities. Communities are looking for aquatic facilities to have more amenities; more water slides, more spray features, more entertaining. Essentially a mini -water park. Nothing brings a smile to a child's face like an exciting world of unpredictable sprayers, oversized water cannons and larger than life creatures. Many agencies that installed or revitalized outdoor family aquatic centers exhibited a marked increase in attendance, with several experiencing up to a 200% increase over the former traditional facilities. New programming may include day camps and parry functions. Agencies may find it advantageous to add parry rooms to an aquatic facility. Concession stands may also be a revenue source as families begin spending more time at aquatic facilities. The most successful projects are those that are most sensitive to the needs of the entire community. z MT Y BUILD A SPRAY PARK? Spray parks are excellent pool companions. While some kids feel uncomfortable in an enormous pool of water, few fear an animated spray park. Every child of every ability loves the cool spray on a hot day. It's a comfortable and casual environment in which kids can build their confidence about being in water without the fears associated with swimming. Spray parks provide the perfect transition to learning to swim. This self- confidence will make learning to swim a whole lot easier. Spray parks also add an interactive family play element. Families can enjoy a day out together while having fun in the park. 046 THINGS TO CONSIDER WHEN PLANNING A PARK Park planners need to incorporate children's opinions into the design and think "children" in every decision made. Plan the park from a child's point of view. Consider adding at least two or more interactive toys in your park. Children want toys with sprays capable of soaking more than one child at a time. Waterfalls have always been natural wonders of the world. Children love the idea of walking and looking through sheets of water. When it comes to children's toys, the whole world typically promotes the use of primary colors; red, blue, yellow and green. Spray park equipment is no different. When incorporating a theme into your spray park, keep it simple. Most important, you want to design a park that makes efficient water consumption a main priority. The two types of water sources available for spray parks are direct supply potable water or re -circulating treated water system. It is also important to choose the water source best suited for your environment to eliminate maintenance headaches years down the road. 047 OPTION REV V ■ E i MAGIC TOUCH O BOLLARO _-_-_ VOR -0600 ' GEYSER VOR -0301 O I CRR �^- I______ �! RAINBOW I SPAY VOR -0307 ------ - v �` VOR -0517 I I A � I I � I 1 L__ GROUND --- % ---------I GEYSER VOR -0301 CI SPLASHPAD AREA: 1037ft2 f96.5mZ1 GRID: 1 SQUARE = 2 ft x 2 ft a VERTEX 1-877-586-7839 www.vortex-intl.mm City Pool Splashpad, CA, Option -2 0` 2004-690-3064 E` Spray Zone Layout 31' [9m] WN BY: SR IDATE: 08-19-04 1E: 1" : 6' UNITE: Ft, (81) SHEET: 1/1 'REL: 0. LCL'v`Xi," S Al ALL TICS r, VRMRTY U" YGATE% AQQAT SMIV-TW- WiE2VN¶ AL INC. CAMT DE V W WJI 7I VIJt1FM (U'SL:T U VMIfY AGI.W.. STPllr-,2f!I WIRNLtr-4 1 M OPTION #2 051 q 2X i 052. SPLASHPAD AREA: 1494.5ft2 (182,6m2) GRID: 1 SQUARE.=.2 ft x 2 ft MAGIC TOUCH O '4m I Ann [15m i GROUND GEYSERS VOR -0301 VRTEX 1-877-586-7839 www,vortu-inti.com GROUND GEYSERS VOR -0301.. City Pool Sptashpad, CA, Option -1 2004-689-3063 Spray Zone Layout 31' ,WN. BY: SR - nnTE: 08-19-04 .LE: 17. 0TUNITE: Ft, (m) I SHEET: 1/1 REL: 0 OOCUROT R AT ALL EYES TNS RROnMY OF't'ORM AOIIATIC STRUCTURES KTNVA`p11A' IAC. ,.�,�. „� VORTEX Vortex Aquatic Structures International Inc. is a privately held company with almost a decade of experience in designing and manufacturing interactive aquatic play equipment for children of all ages. Vortex was founded on the principles of trust, integrity, value, and above all fun. Our mission is to transform the world of aquatic play by creating safe, yet thrilling environments for children of all abilities. Vortex has always taken a customer -centric approach to the develop- ment and design of its products. This philosophy has contributed greatly to the company's ongoing growth and success. It ensures that we remain focused, not only on maximizing the safety and play value of our products, but also on simplifying installation, and reducing the overall cost of ownership (i.e. operational and maintenance costs). Understanding the objectives of those who specify and purchase aquatic play equipment is what sets Vortex apart. Because we know how impor- tant it is to meet or exceed your expectations for product quality, serv- ice and value. From customized layout and design services, right through to consultation and technical support, Vortex's team of experts will work with you to design a tailored solution to fit any budget. With fresh new ideas and personalized service, you'll be amazed what we can accomplish. After all, success is ultimately measured by the sounds of happy children at play! - Vortex's headquarters are located in Montreal, Canada, with distributors and sales representatives located throughout North America. Europe and the Far East. AGENDA ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, INTERIM CITY MANAGER DATE: JANUARY 24, 2005 SUBJECT: REQUEST FOR SALARY ADJUSTMENT FOR ASSISTANT CITY MANAGER RECOMMENDATION It is recommended that Azusa City Council approve, subject to approval by Azusa Personnel Board, a salary adjustment for Assistant City Manager from $8,653.60 per month to $10,834.00 per month effective January 26, 2005. BACKGROUND The responsibility and the span of supervision for the current position have greatly increased over the recent past. The most significant change in the scope of responsibility for this position has been the leading role this position plays in the economic development and redevelopment projects, due partly to organizational down sizing, and partly due to more than usual amount of development projects currently in progress. Another justification is from recent job market survey which clearly indicates the current salary for this position in Azusa is way below the market. A copy of the survey is attached for your reference. FISCAL IMPACT The monthly increase of $2,180.40 will be absorbed through the Redevelopment Agency's current and future budgets. The new top step for the ACM salary range will be $10,834.00. J SalarySurvey. pdf SALARY SURVEY - 12/2004 Alhambra Dec -04 Azusa Dec -04 Baldwin Park Dec -04 Claremont Dec -04 Covina Dec -04 Duarte Dec -04 EI Monte Dec -04 Glendora Dec -04 Irwindale Dec -04 Laverne Dec -04 Monrovia Dec -04 San Dimas Dec -04 San Gabriel Dec -04 West Covina Dec -04 91,600 119,388 126,660 47,500 103,843 97,247 75,837 New Position Dir. Comm 99,600 vacant 34,000 127,188 City Mgr is Exec. Dir. 49,000 123,924 101,844 21,000 122,316 117,160 121,000 N/A 88,932 51,500 114,844 106,239 Redev Mgr 1,500 117,492 96,432 Dir. of Plan 32,483 112,498 City Manager 37,000 127,128 118,260 36,728 110,784 110,784 40,053 140,532 Deputy/ACM 106,379 142,188 137,640 TOTAL $1,358,282/11 $1,103,551/10 minus Azusa ACM DIR. OF REDEV./COMM.DEV. Average Average $123,480.00 $110,355.00 Finish I % ww AZUSA-ELECTRIC YARD OFFICE SPACE RENOVATION - PROJECT SCHEDULE as of 1=2 I L EIECTWC TMD OFFlCE Test �uv� ♦ PWaupTW PrigyPrtpnv Egem+l Te4e ©'� EWm4 A(YTav e SPACE RENOV.eTICN-AZ RWU AOeWe O SO4 pmMs—+ m w Pa ,ATUSMRw�E YaN �tlIWNM woM1 SevfW nM�2A.CY.nEp LIGHT F WATER B City Yard Renovation Project 1020 W. Tenth Street Project Schedule Update For January Utility Board Meeting 057 s e) AATSA LIGHT t WATfF INFORMATIONAL ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: JANUARY 24, 2005 SUBJECT: UPDATE ON SYSTEMS &SOFTWARE CUSTOMER INFORMATION SYSTEM This is an update to an item the Utility Board approved at the June 28, 2004 meeting for a new Customer Information System and Interactive Voice Response System to be purchased from third -party vendor, Systems & Software. The project is on schedule. Since our last update to you in November: • Systems &, Software conducted an on-site review of Azusa's Business Requirements during November and provided the results to Azusa Light & Water in December for review. The document was reviewed by staff and approved in January. • A review of Azusa's cashiering equipment was conducted and cash receipt printer equipment was ordered by Azusa. • Video Conferencing equipment was ordered by S&S and was received and installed by Azusa. • Revisions to the IVR specifications went back and forth and were approved by Azusa in early December. Professional voice recording and interfaces to the new Customer Information System began. Testing of the functionality is still to be done. • System hardware requirements were reviewed with the City's Information Technology staff and then ordered by Systems R Software. The City requested an upgrade to the tape backup and an additional UPS power supply unit. Hardware testing was performed by Systems & Software in January and installation in Azusa is planned for early February. • Systems &Software continues with the data mapping effort required for data conversion programming. 059 In-house, a Track Our Progress poster with significant project milestones was installed in the Light & Water hallway so staff can watch their progress. A customer communication plan has been outlined with plans to start communications in February. FISCAL IMPACT No additional fiscal impact expected. Prepared by: Karen Vanca, Assistant Director Customer Care & Solutions 060 �r � Azusa Utility Board Meeting January 24, 2005 AzgS,A LIGHT 2A AZUSA TIGHT. .11 061 Power Resources Division Monthly Report • Status of Projects • Power Consumption Comparison • Wholesale Market Trend • Power Resource Budget Update • Preliminary FY03-04 Light Fund Operating Result 062 Status of Projects • Commenced Kirkwall cost audit. Preliminary meeting with Edison held on Dec. 13th. Detailed cost data obtained. Navigant is conducting detailed review and follow up • Finalized and executed resource portfolio optimization for the first, second and fourth quarters of this year. Currently planning the optimization for the summer 2005 (several short term wholesale purchases and sales transactions were executed within the Risk Management Policy authority conveyed to the power resource staff) • Preliminary economic evaluation of City of Colton's generation expansion has been conducted Review of consultant's cost estimate report completed. More detailed cost analysis is under way. Concurrently exploring other alternatives to procure local generation to meet Resource Adequacy Requirement (RAR) • Continued the participation in CAISO amendment #60 settlement discussions. Staff is serving as the group lead person on one settlement issue • Terminated the participation in SCPPA geothermal resource procurement process amid concerns regarding insufficient transmission to deliver the geothermal power from the Imperial Valley area • Commenced discussions with Salt River Project (SRP) to extend the current after -the -hour power scheduling coverage 063 064 CRY OF AA1SA ENERGY CONSUMPTION COMPARISON 15fPh BVER.aY CONSLMP11pN IN MWH PERCEM -654-9% _ MONTH � FY 0306 FY 01-05 CHANOE JAN 34.6 JLL28154 _- — - _ _ 25,758 151% .. ALG, -.. 26714 -... _ .. — SEP 24354 25.213 3 3S°/ JUN 47.4 t 23357 _. 21- Cv61 _ _. 789% i 7 i _ NOV..— 19,394 19,813___.. -.. 060% ( .. JAN 19911 ... .� FEB 18875 PN47 APA_�. ...__._ 20417. MAY 22 493 I JLfJ 22.505 ' TOTAL 265 716 __ 138 015 134% CITY OF AZUSA PEAK DEMAND COMPARISON _ 064 SEP 591 502 15fPh OCT 532 450 NOV 36_8 -654-9% _ DEC _ 35.1 315.7 ..- 152% JAN 34.6 . 35.7 43.9 -� _ MAV 56.3 � JUN 47.4 t PEAK DEMAND NMW StapaSSing all-time high for peak of 58.1 MW established on September 1, 1998. 064 H 144;zll or 17, WHOLESALE ELECTRICITY SPOT MARKET PRICES IN CALIFORNIA AVERAGE ALL PRICES IN $MWH _..-_$43n...-.. Ni $3-6,66- $41 g $4577 $34*06 - $51.26$37.31 61.26$37.31$50.76 _,_ _ .... $50.76 $51.29 M97 $40.77 $45.68 $31.14 $5065 $64.52 $44.16. Ni 1.. j Legislative & Regulatory Update Prepared by Bob Tang January 24, 2005 067 1 Special Presentation Exit Fees r� i Issue Statement and Background *Issue Statement - To provide an update to Utility Board regarding potential exit fees application to some of our future customers Background Information — • The energy crisis of 2000-2001 caused the state of California to issue bonds to pay for exorbitant power costs • The energy crisis also caused the state of California to enter into many long term power contracts that are currently and likely will remain above market price for the duration of the contracts Although Direct Access (DA) was suspended as of September 2001 prospective, however about 15% of Investor Owned Utilities' load remained DA Also a special legislation was enacted to allow Community Choice Aggregation (CCA), a form of DA for the Cities and municipalities in lieu of DA The state policy established the concept of "exit fee" to assess state bond costs and above market price long term contract to customers remaining DA and CCA customers Unfortunately the municipal utilities got caught in the exit fee crossfire, and are also implicated in the exit fee issue for traditional municipal annexation or voluntarily switching to muni services 9M Exit Fee Application to Muni Customers . Municipal utilities made unsuccessful attempts to introduce legislation to exempt municipal customers acquired through annexation from exit fees . CPUC recently issued orders resolving the policy issue of whether municipal departing loads should pay exit fees. The orders provided very limited exemptions to municipal departing loads 070 4 CPUC Decision Highlights • Limited exemptions (80 MW) to municipal "Greenfield" customers, i.e., new customers who never took electric service from the IOUs but located in service areas previously in the sphere of influence of IOUs • Limited exemptions (210 MW approximately) with preference to Northern California munis to municipal "Transferred" customers, i.e., existing IOUs customers who switch electric service to municipal service • The exemption is partial, i.e. "Greenfield" and "Transferred" customers within the above f mits are only exempt for one third of exit fee charges • Exemption granted on a first-come and first -serve basis • The issue of how to collect and administer exit fees is not decided and is subject to future CPUC proceeding with unknown timeframe 071 Application of Exit Fee to City's Situation Customers in the Monrovia Nursery development who are located in the recently annexed LA County land area will likely to be classified as "Greenfield" customers Existing customers in the Monrovia Nursery development who currently receive services from Edison but switch to City's service as part of the development will likely be classified as "Transferred" customers . Existing Edison's customers within the City limits but switch service to the City will likely be classified as "Transferred" customers 072 6 Potential Exit Fee Charges . Exit fee is currently at 2.7 cents/kWh, with one third exemption it is about 1.8 cents/kWh for the limited MW exempted . Assuming a residential customer paying both city's residential service charges and the reduced exit fees of 1.8 cents/kWh, the combined charges will be about equal to Edison's residential charges. However, for commercial and industrial will likely to pay up to 10-15% more than if they had Edison"s service 073 Potential Exit Fee Charges Residential Rate Comparison (' ) Edison' bundled retail rates Baseline 11.93 101%-130% 13.74 131%-200% 15.48 200% up 16.78 Azusa's retail rates Baseline 9.66 Above baseline 12.39 Azusa's retail rates plus Edison's exit fees @1.8 cents/kWh if partial exemption is granted Baseline 11.46 Above baseline 14.19 " all rates in cents/kWh Issues for Thought • Disclosure — Potentially neighbors in MN may end up paying different charges for electric service. We should analyze what information should be provided and which party or entity should convey that information . How do we proactively get the partial exemption for our future customers? There is no process to get the exemption, the process is yet to be established and may take months and potentially years, but customers cannot wait for the rules • How can the city minimize the confusions the exit fees issue might cause to future customers? 075 9 Further Actions . Staff will continue to keep UB informed about this matter . Although there is not a lot we can do at this time to position ourselves to get exemptions due to the lack of CPUC established implementation process, we will endeavor to get involved and be ready once the process is established . Staff will remain vigilant in addressing any adverse positions Edison may take and staff will monitor what may be communicated by Edison to potential customers . Staff to consider other actions to minimize the impact to the affected customers 076 to It is CMUA's goal to provide the perfect forum for bringing officials of publicly owned utilities together with government and industry policy makers, representatives of scientific, environmental, technological and economic interests to share information and views at our annual conference. CMUA's 73rd Annual Conference will be at the Loews Coronado Bay Hotel. Loews Coronado Bay Hotel is located on Coronado Bay just south of Coronado Island in San Diego. The dates for the 2005 conference are Wednesday, March 2 through Friday, March 4. CMUA's special sleeping room rate is $169, single or double. Reservations may be made by telephone by calling 800-235-6397 or 619-424-4000. To insure that you get this special rate be sure to mention CMUA and make reservations before CMUA's room block is released on February 9, 2005. Updated conference information will be available at www.cmua.orE, under HOT NEWS. You'll find the tentative agenda on the web site that will be updated as the program evolves. (The tentative agenda is also on the reverse side of this notice.) TO REGISTER FOR THE CONFERENCE, PLEASE COMPLETE AND RETURN THE FORM BELOW TO CMUA. Registration for your companion is complimentary (companion means spouse, child, etc.). Cancellation Policy: Conference registration cancellations must be received by 5:00 pm, Friday; February 25, 2005. Meal cancellations must be received 48 hours before the event. Payment: Please include payment or billing instructions with registration. ........................................................................................Detach and rem California Municipal Utilities Association• 73rd Al t c.j?,ti 1 payment......................................................................................... 'onference Registration Form 'non Name N Mailing _S375 -Member & Associate Member RegiStiation 1 _ _ $400 Member Registration Received After February" 21 (Companion Registration is complimenmry. Companion is s�use. Wednesday, March 2, 2005 Golf Tournament at Coronado Municipal Golf ou (Green Fee is partially sponsored A box lunctiF. anfib Tennis Tournament at Loews Coronado Bay Hots - (Lunch, courts and prizes provided by sponsor). Please Note: You must be registered for the confer¢ Thursday, March 3, 2005 Utility Manager's Breakfast (utility personn Lunch: $50 Banquet: $85 Beef: Black Angus I Fish: Sesame Green $600 rse.'S50 (USGA Handicap So verage cart is provided by sponso. or participate in the golf a 5ti5� 3:nery#- Wa"er _ Friday, March 4, 2005 Breakfast: $35 o Vegetarian Meals o Check Enclosed. o Please bill me at the address above. uc mseals fisted below) scores r M S tlf Conuhittee will establish pairings). a $ u $ N S # $ Total $ 077 CMUA's 73" ANNUAL CONFERENCE Tentative Agenda Wednesday, March 2 "d 10:00 Coronado Municipal Golf Cbi)irs&� Putting Contest 10:00,4.: Loews Coronado Bay Hotel Tennis Courts Tennis Practice 12:30 •Coronado Municipal Golf Course: Go6ffournament 1:00 Loews Coronado Bay Hotel Tennis'Courts � a A Tennis Tournament Associate Member Sponsors (This information will be updated as sponsors continue to come in.) PLATINUM SPONSOR Public Financial Management, Inc. GOLD SPONSORS Bear, Stearns & Co., Inc. Citigroup Global Markets Inc. Fulbright & Jaworski LLP Merrill Lynch 5:30-7.9.0 Get Acquainted Reception SILVER SPONSOR Thursday, March 3rd Borismetrics 7:00-9:66, w Attorney's Meeting � a A Fitch Ratings, 7:30-9:0,0 Energy & Water Mgr's Breakfists Qimsulting, Inc. (Utility Personnel Only) t Prager, Scal,y & Co. 7:30-9:06 Continental Breakfast Sidley, Austin, Brown & Wood LLP 9-12:00',Opening General Session't ".1 1., 4 President & ExecutiveDirectoi Reports GOLFERS REFRESHMENT CART Federal & State Issues Update 12-12:30 No Host Reception. FES ConsultingAnc.-.,! 12:30-2:0V.. Luncheon with speaker 24:00 C 611current Sessions: Energy & Water GOLF TOURNAMENT ORGANIZERS 4:30-5:30 FARECal Board Meeting & TOURNAMENT PRIZES 6-7:00 • Receptjork Weinberg, Genzer & Pembroke 7:00 Banquet with EntertainmentDfincan, A, Duncan & Allen tti Friday, March 4 Navigant Consulting, Inc. 8-9:00 Awards Breakfast, Van Ness Feldman: 9-9:30 C16 s ing GeneraF Session 9:30-10:00 BoardsofG.overnors, TENNIS TOURNAMENT (conv enesimmadiately following ORGANIZER, LUNCH & PRIZES Closing Scission), Sutter Securities Incorpoirated 10 -Noon Policy Makers Seminar 10 -Noon 10-5:00 Legislative Committee Customer Services-Cormittee BANQUET WINE 10-5:00 Energy Services Bi Marketing -Committee .,R. W. Beck; Inc. Make checks payable to: California Municipal Utilities Association Tax ID No. 94-1510887 915 L Street Suite 1460 Sacramento CA 95814-3705 51M