Loading...
HomeMy WebLinkAboutAgenda Packet - June 27, 2005 - CCAGENDA ADJOURNED REGULAR MEETING OF THE CITY COUNCIL AZUSA LIGHT AND WATER MONDAY, JUNE 27, 2005 729 NORTH AZUSA AVENUE 6:30 P.M. or immediately following Utility Board and APFA/Azusa Valley Water Co. meetings A. PRELIMINARY BUSINESS • Call to Order • Roll Call B. PUBLIC PARTICIPATION - Please note that public comments are welcomed by recognition of the Mayor. C. SCHEDULED ITEMS ADOPTION OF THE FISCAL YEAR 2005/06 BUDGET. RECOMMENDED ACTION: Adopt the City's Operating Budget, the Redevelopment Agency's Operating Budget, and the Azusa Public Financing Authority's Operating Budget for Fiscal Year 2005/06 (the "Combined Operating Budget"), and either set a special meeting of the City Council and it's entities, for June 30, 2005 to adopt the required resolutions related to the budget or adopt the resolutions at its regularly scheduled meeting of July 5, 2005. 2. CONTINUED PUBLIC HEARING — to receive and consider all evidence and reports relative to the City's schedule of fees and charges for its various services, for which users make a direct payment proportionate to the services rendered. RECOMMENDED ACTION: Continue the public hearing on fees and charges to either a June 30, 2005 special meeting or to the regular meeting of July 5, 2005. D. ADIOURNMENi 1. Adjourn TO: HONORABLE MAYOR/CHAIRMAN AND CITY COUNCIUBOARD MEMBERS FROM: F. M. DELACH, CITY MANGER DATE: JUNE 27, 2005 SUBJECT: ADOPTION OF THE FISCAL YEAR 20005/06 BUDGET RECOMMENDATION It is recommended that the City Council/Board adopt the City's Operating Budget, the Redevelopment Agency's Operating Budget, and the Azusa Public Financing Authority's Operating Budget for Fiscal Year 2005/06 (the "Combined Operating Budget"), and either, set a special meeting of the City Council for June 30, 2005 to adopt the required resolutions related to the budget or adopt the resolutions at its regularly scheduled meeting of July 5, 2005. It is also recommended to continue the public hearing on fees and charges to either a June 30, 2005 special meeting or to the regular meeting of July 5, 2005. BACKGROUND The Combined Operating Budget for FY 2005/06 was presented to Council at the June 13, and June 23, 2005 workshops, at which time it was presented in detail. Council tentatively approved the budget at the June 23 workshop and directed staff to finalize the budget documents and resolutions for this meeting. The Resolutions and Budget Summary Attachments are included with this memorandum. FISCAL IMPACT The Combined Operating Budget of $104,767,872 including the City General Fund, Enterprise funds, Azusa Redevelopment Agency, and the Public Financing Authority. Attachments: Budget Summaries and Resolutions. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ADOPTING THE BUDGET AND APPROVING APPROPRIATIONS FOR THE CITY OF AZUSA FOR THE FISCAL YEAR COMMENCING JULY 1, 2005 AND ENDING JUNE 30, 2006 THE CITY COUNCIL OF THE CITY OF AZUSA DOES RESOLVE AS FOLLOWS: SECTION 1. The budget for the City of Azusa for the fiscal year commencing July 1, 2005 and ending June 30, 2006, as prepared and submitted by the City Manager and as modified by the City Council, is hereby approved and adopted as the budget of the City of Azusa for said fiscal year in the following allotments totaling $93,348,512 including interfund transfers. A copy of the budget summary schedules and City Council amended allocation actions are attached as items Athrough D. SECTION 2. From the effective date of said budget, the several amounts stated herein as proposed expenditures shall be and become appropriated to the several departments, offices and agencies of the City for the respective objects and purposes therein set forth, subject to expenditure pursuant to the provisions of all applicable ordinances of the City and statutes of the State. Further, it is established that said departments, offices, and agencies of the City shall not exceed their respective budgets. SECTION 3. All appropriations in the 2004-2005 budget of the City not expended or encumbered hereby expire and terminate, except for those appropriations expressly continued and carried forward into the budget ("rebudgeted") for 2005-2006. SECTION 4. Pursuant to Government Code 37208, warrants drawn in payment of demands certified or approved by the City Clerk as conforming to a budget approved by ordinance or resolution of the City Council need not be audited by the City Council prior to payment. Budgeted demands paid by warrant prior to audit by the City Council shall be presented to the City Council for ratification and approval at the first meeting after delivery of the warrants. SECTION 5. The City Clerk shall certify as to the adoption of this resolution. ADOPTED AND APPROVEDthis 27' day of June, 2005. I" I ycal 3 1 HEREBY CERTIFY that the foregoing Resolution No. was duly adopted by the City Council of the City of Azusa at a meeting thereof, held on the 27 day of June, 2005, by the following vote of the Council: AYES : COUNCIL MEMBERS: NOES : COUNCIL MEMBERS: ABSTAIN : COUNCIL MEMBERS: ABSENT : COUNCIL MEMBERS: CITY CLERK oieoorvsawresa�noxacine�.mernrneao ox Summary of Changes to Fund Balances 6/27/2005 ITEM A Page 1 of 5 Fund Balance Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Per CAFE. 1 Revenue Transfers Expenses Transfers Annual Fund Bal. Revenues Transfers Expenses Transfers Annual 1 Fund Balance Fund 7/12004 0:00 Thru 6/30/05 In Thru 6/30/05 Out Budget Bal 05 Yr End for FY 2006 In for FY 2006 Out Budget Bal 6/30/2006 General Fund (undesignated) 3,824,820 25,409,974 2,056,200 23,628,379 3,909,046 (71,251) 3,753,569 26,360,804 1,817 000 25,887,938 3,242 085 952,219 21801,350 Special Revenue Funds State Gas Tax 3,212,801 1,061,586 2,420,340 200,000 (1,558,754) 1,654,047 1,120,143 150,000 970,143 2,624,190 Transit - Proposition'A' Transit - Proposition'C' 694,790 473,135 734,616 696,792 555,646 472,183 178,970 224,609 873,760 697,744 648,000 449,000 821,873 674,443 (173,873) (225,443) 699,887 472,301 C D B G 0 694,021 694,021 0 0 701,460 701,460 0 0 Senior Nutrition 0 135,210 78,386 213,596 0 0 168,493 40,773 209,266 0 0 Public Benefit Program 1,031,432 594,640 350,220 244,420 1,275,852 650,000 650,000 0 1,275,852 Head Stan (12,190) 0 (12,190) 0 (12,190) Air Quality Improvement State Grants and Seizures 15,919 1,000,543 80,690 477,170 69,56011,130 328,350 79,200 69,620 27,049 1,070,163 116,000 500,797 126,919 664,075 (10,919) (163,278) 16,130 906,885 Suppl Law Enforcement COPS -Universal Hiring Fire Safety Contract 64,052 0 0 109,090 7,600 39,480 30,000 2,939,662 67,904 37,600 2,979 142 41,186 0 0 105,238 0 0 3,200 0 120,000 0 2,859,142 108,438 0 2,979,142 (105,238) 0 0 0 0 0 otal Special Revenue Funds 6480,482 4,630,895 3,048,048 8,188 562 279,200 788,819 5,691,663 4,477,093 2,899,915 6,935,616 150,000 291,392 5,983,055 Capital Projects Funds Park In -Lieu 121,020 11,250 0 11,250 132,270 0 0 0 132,270 Capital Projects Monrovia Nursery 1,427,316 0 241,200 4,632,500 32,500 1,878,130 (1,604,430) 4,632,500 (177,114) 4,632,500 0 0 61,886 0 (61,886) 0 (239,000) 4,632,500 Public Warks Endowment 2,677,813 194,386 194386 2483,427 1 0 0 0 2,483,427 Total Capital Project Funds 4,226,149 4,884,950 32 500 1878,130 194,386 2,844 934r22,5433",089231 0 0 61,996 0 (61,886) 7,009,197 Debt Service Fund Public Financing Authority 493,002 229,715 476,264 705,890 89 246,450 342,170 579,970 8,650 501,741 Total Debt Svc Fund 493,002 229,715 476,264 705,890 0 89 246,450 342,170 579,970 0 8,650 501,741 Enterprise Funds Water 19,411,621 15,349,000 11,175,800 1,041,000 3,132,200 15,415,595 14,912,770 500,000 2,825 22,546,646 Sewer 3,632,266 1,167,900 618,460 127,163 422,277 4,054,543 1,380,000 1,542,328 117,000 (279,328) 3,775,215 Light 21,117,541 36,599,530 31,960,000 500,000 4,139,530 25,257,071 39,213,069 40,753,479 500,000 (2,040,410) 23,216,661 Refuse 2,710,720 2,710,720 0 0 3,242 500 2,692,500 550 000 0 0 Total Enterprise Funds 44,161428 55,827,150 0 46464,980 1,668,163 7,694,007 51,855,435 59,251,164 0 59,901,077 1,667,000 2,316,913 49,538,522 Internal Service Funds Consumer Service 820,452 4,712,440 5,440,552 (728,112) 92,340 4,853,956 4,853,956 0 92,340 Employee Benefit 0 437,783 437,783 0 0 0 0 0 0 Self Insurance 2,192,469 1,691,490 -1,618,030 73,460 2,265,929 1,490,100 2,057,113 (567,013) 1,698,916 Central Services 92,374 154,902 154,902 0 92,374 157,237 157,237 0 92,374 Equipment Replacement 1,076,768 12,530 (12,530) 1,064,238 0 0 0 1,064,238 Intra-Govemmental Loan 9,758,259 0 0 0 9,758,259 0 0 0 9,758,259 IT Services 4,834 1,341,990 1,341,990 0 4,834 1,809,936 1,809 936 0 4,834 Total Internal Service Funds 13,945,156 7,900,822 437,783 9,005,787 0 667,182 13,277,974 8311,229 0 8,878,242 0 567013 12,710,961 Sub -Total Ali Funds 73,131,037 98,883,506 6,050,795 89,871,728 6,050,795 9,011,778 82,142,815 98,646,740 5,059,085 102,244,729 5,059,085 (3,597,989) 78,544,826 Less: Internal Service 13,945,156 7900822 437,783 9005,787 0 667,182 13,277,974 8,311,229 0 8878242 0 567,013 12,710,961 Net Total All Ci Funds 59,185,881 90,982,684 5,613,012 80,865,941 6,050,795 9,678,960 68 864841 90,335,511 5,059,085 93,366,487 5,059,085 3,030 976 65 833,865 6/27/2005 ITEM A Page 1 of 5 6/27/2005 Item A Page 2 of 5 City of Azusa Budget Summaries FY 2004/2005 FY 2004/2005 FY 2005/2006 Adopted Estimated Recommended Budget Actual Budget Revenue Revenue Revenue 10 Property Tax 2,418,682 2,457,900 2,605,400 11 Taxes/Non Property 12,590,719 12,451,188 12,257,500 12 License & Permits 2,119,086 1,836,850 2,428,350 13 Fines & Penalities 652,093 622,580 644,520 14 Money & Property Use 478,358 1,590,305 1,636,520 15 Intergovernmental 1,866,015 2,858,836 3,030,350 16 Cost Reimbursements 1,363,759 1,315,992 1,368,410 17 Charges for Services 1,183,760 2,119,816 2,254,804 30 Miscellanous 262,495 156,507 134,950 22,934,967 25,409,974 26,360,804 6/27/2005 Item A Page 2 of 5 City of Azusa Budget Summaries 6/27/2005 Item A Page 3 of 5 BY DEPARTMENT FY 2004/2005 FY 2004/2005 FY 2005/2006 Adopted Estimated Recommended Department Department Budget Actual Budget # Title Expense Expense Expense 08 City Council 129,708 104,716 131,004 09 City Attorney 265,000 252,564 231,600 10 Administration 689,419 707,990 837,029 15 City Clerk 409,472 338,306 424,549 20 Public Safety 11,546,887 12,045,947 13,219,733 25 Recreation & 2,225,254 2,339,773 2,461,562 Family Services 30 City Library 838,319 784,511 1,029,750 35 Economic & 1,485,774 1,354,980 1,569,584 Community Development 45 Finance 1,207,323 1,002,162 1,384,820 50 Human Resources 314,558 280,323 366,395 55 Public Works 1,707,576 1,573,082 1,743,920 90 City -Wide 4,971,983 2,844,025 2,487,992 Expenses By Department 25,791,273 25,887,938 23,628,379 6/27/2005 Item A Page 3 of 5 City of Azusa Budget Summaries FY04-2005 TRANSFERSIN Estimated Actual Transfers To In From Amount CityWide (10) 2,056,200 Gas Tax (12) 200,000 Water Fund (32) 1,041,000 Electric Fund (33) 500,000 Sewer Fund (34) 120,000 Public Library Grant (28) 79,200 PW Endownment(49) 116,000 sub -total 2,056,200 Total 2,056,200 Total Trfs In 2,056,200 FY04-2005 TRANSFERS OUT Estimated Actual Transfers From Out To Amount CityWide (10) 3,909,046 Fire Safety (29) 2,939,662 APFA(71) 469,101 COPS Univ (30) 30,000 Employee Bene (41) 437,783 CIP Fund (22) 32,500 sub -total 3,909,046 Total 3,909,046 Total Trfs Out 3,909,046 6/27/2005 Item A Page 4 of 5 City of Azusa Budget Summaries FY05-2006 TRANSFERSIN Recommended Transfers To In From Amount Citywide (10) 1,817,000 Gas Tax (12) 150,000 Water Fund (32) 500,000 Electric Fund (33) 500,000 Sewer Fund (34) 117,000 Refuse (36) 550,000 sub -total 1,817,000 Total 1,817,000 Total Trfs In 1,817,000 FY05.2006 TRANSFERS OUT Recommended Transfers From Out To Amount CityWide (10) 3,242,085 Senior Nut. (21) 40,773 Fire Safety (29) 2,859,142 APFA (71) 342,170 sub -total 3,242,085 Total 3,242,085 Total Trfs Out 3,242,085 6/27/2005 Item A Page 5 of 5 6/27/2005 Item B Page 1 of 1 City of Azusa 06/27/05 Recap of Budget Supplementals FY 2005106 City Manager Dept. Item Requested Comments Recommended Status CD 1-Part-Time Clerk for Optical Imaging 16,830 paid by revenue 16,830 CD Tuition Reimbursement-Assoc. Planner 3,200 mandated MOU 3,200 CD Special Studies Design Guidelines 120,000 New CDD 0 CD Printing, Binding, Duplication Increase 500 Cost Increase 500 CD/Plan Vehicle Maint. & Repair - 1 Vehicle 850 Cost Increase 850 CD Tuition Reimbursement-Deputy Building Official 1,400 mandated MOU 1,400 CD1BIdg Vehicle Maint. & Repair - 3 Vehicles 2,560 Cost Increase 2,560 CD Tuition Reimbursement-Inspector 1,400 mandated MOU 1,400 CD Planning Counter Tech Staff 50,000 New CDD 0 CD1CI Vehicle Maint. & Repair - 3 Vehicles 2,550 Cost Increase 2,550 Bus Lic IVehicle Maint. & Repair - 1 Vehicle 860 Cost Increase 860 CD/RDA Reclassification Senior Accountant 8,5501 New CDD 0 HR Mandatory Sexual Harassmen Training per AB 1825 8,000 Mandated Expense 0 HR Legal and Court Reporting Fees 150,000 Supp. Appropriation 60,000 HR Legal Fee-Labor Negotiations 40,000 Yes/Cost 40,000 IT Spam filtering solutions 12,339 consider later time 0 IT Citywide Licensing & 3Yr MS Office 2003 software assur. 180,000 Cost Increase 124,480 IT Equipment Replacement 85,000 85,000 IT Additional Avaya support costs 10,000 Cost Increase 10,000 IT Software Maint CAD/RMS 30,000 Maintenance 30,000 IT MDC Software Maint 19,000 Maintenance 19,000 IT Voice Logger System 42,000 Capital 0 IT Software Maintenance Matrix Imaging 23,220 Maintenance 23,220 IT Software and Hardware for Planning 5,800 New CDD 0 LIB M&S increase Library 82,400 Study 46,400 LIB Library Computer SoftwarelPublicAocess 40,000 Defer/Study 0 .5 FTE Prr Library Page 10,873 Defer 0 .25 FTE P/T Librarian 10,650 Defer 0 Replace body armor (16 officers) 12,800 Equip Replacement 12,800 K 6 patrol cars 164,250 Capital Equip 0 Lobby Seating 5,000 Defer 0 Prolaser III laser speed gun 4,500 Equip Replacement 4,500 Patrol Motorcycle including radio 25,0001 Capital Equip 0 PD Cross Guards 103,983 90,000/Study 90,000 PD Washing of Police Vehicles 17,451 Loss of trustees 17,450 PD ADDL .414 FTE for Frr Corporal 60,499 Reinstatement 60,499 PD Mountain Cove Emergency Magnets 820 Defer 0 PD Animal control Contract Svoes 4,949 Increase in contract 4,949 PD Addl .147 for PIT Senior Office Specialist 5,014 Cost Offset 5,014 PD Legal Services 25,000 Reinstatement 25,000 PD Overtime increase 153,000 Reinstatement of 153000 153,000 PD .25 FTE Prr Police Record Specialist III 10,8511 To avoid OT by officers 10,851 PD Jail Contract Services 11,826 Contract Increase 11,826 PD Frr Officer 109,583 Defer/Mln 0 pW Trailer mounted Air compressor 22,000 Capital Equip 0 REC Trugreen contract Services 7,200iContract Increase 7,200 REC Maint & repair to Park facilities/buildings 19,016 'Ongoing Maint Cost 19,016 ADMIN Public Information Officer 223,000 50/50 RDA/Utilityl 0 Totall 1,943,724 890,355 6/27/2005 Item B Page 1 of 1 CITY OF AZUSA FY 2006 GENERAL FUND BUDGET SAVINGS 6/27/2005 Item C Page 1 of 1 FROM TO SAVINGS Department Planning Training/Schools $1,000 $0 $1,000 Meetings & Conferences $5,700 $3,700 $2,000 Office Furniture $1,249 $0 $1,249 Total Planning Savings $4,249 Human Resources Personnel $626,862 $548,128 $78,734 Total Personnel Savings $78,734 Administration Salaries $404,782 $394,782 $10,000 Meetings & Conferences $11,175 $6,000 $4,175 Program Expense $8,925 $5,000 $3,925 HRC Coordinator $91,725 $35,950 $55,775 Total Administration Savings $73,875 Libra Software $7,500 $0 $7,500 Total Library Savings $7,500 Finance Salary Savings $560,707 $547,707 $13,000 Meetings & Conferences $10,500 $8,000 $2,500 Special Studies $4,000. $0 $4,000 Computer Software $17,229 $0 $17,229 Bank Service Charges $35,000 $30,000 $5,000 Total Finance Savings $41,729 Public Works City Engineer 25% to Sewer $35,951 Assumes equivalent revenue from Rosedale Project Assoc. Eng. -Rosedale $52,239 Eng Asst 25% to Sewer $16,223 Director 12.5% to Props A&C $17,860 Total Public Works Savings $122,273 General Fund Savings $328,360 6/27/2005 Item C Page 1 of 1 City of Azusa Balancing the Deficits of FY2005 and FY2006 6/27/2005 Item D Page 1 of 1 Beginning Fund Balance 7/04 $3,824,820 FY2005 Ending Budget Deficit $71,251 FY2006 Ending Budget Deficit $952,219 FY2006 Supplementals $890,355 Total Deficit $1,913,825 Budget Cuts $206,087 Funding Shift $122,273 Sub Total $328,360 Sub Deficit $1,585,465 Gap Financing From L&W $669,790 Sub Deficit $915,675 Fund Balance Contribution $915,675 Deficit $0 New Fund Balance 6/30/2006 $1,910,995 6/27/2005 Item D Page 1 of 1 RESOLUTION NO. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE AZUSA PUBLIC FINANCING AUTHORITY ADOPTING THE BUDGET AND APPROVING APPROPRIATIONS FOR THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2005 AND ENDING JUNE 30, 2006 THE BOARD OF DIRECTORS OF THE AZUSA PUBLIC FINANCING AUTHORITY DOES RESOLVE AS FOLLOWS: SECTION 1. The budget for the Azusa Public Financing Authority for the fiscal year commencing July 1, 2005 and ending June 30, 2006, as prepared and submitted by the Executive Director and as modified by the Azusa Public Financing Authority, is hereby approved and adopted as the budget of the Azusa Public Financing Authority for said fiscal year in the amount of $579,970. A copy of said budget is hereby ordered filed in the office of the Secretary and shall be certified by the Secretary as having been adopted by this resolution. SECTION 2. From the effective date of said budget, the several amounts stated therein as proposed expenditures shall be and become appropriated to the respective objects and purposes therein set forth for the Authority subject to expenditure pursuant to the provisions of all applicable ordinances of the Authority and statutes of the State. Further, it is established that the Authority will not exceed its budget. SECTION 3. Pursuant to Government Code 37208, warrants drawn in payment certified or approved by the Secretary as conforming to a budget approved by ordinance or resolution of the Authority need not be audited by the Authority prior to payment. Budgeted demands paid by warrant prior to audit by the Authority shall be presented to the Authority for ratification and approval at the first meeting after delivery of the warrants. SECTION 4. The Secretary shall certify to the adoption of this resolution. ADOPTED AND APPROVED this 27' day of June, 2005. CHAIRMAN 1 HEREBY CERTIFY that the foregoing Resolution No. was duly adopted by the Board of Directors of the Azusa Public Financing Authority at a regular meeting thereof held on the 27" day of June, 2005, by the following vote of the Authority: AYES DIRECTORS: NOES DIRECTORS: ABSTAIN DIRECTORS: ABSENT DIRECTORS: SECRETARY I I*110111111C01LI1LILei A RESOLUTION OF THE BOARD OF DIRECTORS OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ADOPTING THE OPERATING BUDGET AND APPROVING APPROPRIATIONS FOR THE REDEVELOPMENT AGENCY FOR THE FISCAL YEAR COMMENCING JULY 1, 2005 AND ENDING JUNE 30, 2006 THE BOARD OF DIRECTORS OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA DOES RESOLVE AS FOLLOWS: SECTION 1. The operating budget for the Redevelopment Agency of the City of Azusa for the fiscal year commencing July 1, 2005 and ending June 30, 2006, as prepared and submitted by the Executive Director and as modified by the Redevelopment Agency, is hereby approved and adopted as the budget of the Redevelopment Agency of the City of Azusa for said fiscal year in the amount of $10,839,390. A copy of said budget is hereby ordered filed in the office of the Secretary and shall be certified by the Secretary as having been adopted by this resolution. SECTION 2. From the effective date of said budget, the several amounts stated therein as proposed expenditures shall be and become appropriated to the respective objects and purposes therein set forth for the Agency subject to expenditure pursuant to the provisions of all applicable ordinances of the Agency and statutes of the State. Further, it is established that the Agency will not exceed its budget. SECTION 3. All appropriations in the 2004-2005 budget of the Agency not expended or encumbered hereby expire and terminate, except for those appropriations expressly continued and carried forward ("rebudgeted") into the budget for 2005-2006. SECTION 4. Pursuant to Government Code 37208, warrants drawn in payment certified or approved by the Secretary as conforming to a budget approved by ordinance or resolution of the Agency need not be audited by the Agency prior to payment. Budgeted demands paid by warrant prior to audit by the Agency shall be presented to the Agency for ratification and approval at the first meeting after delivery of the warrants. SECTION 5. The Secretary shall certify to the adoption of this resolution. ADOPTED AND APPROVEDthis 27"' day of June, 2005. CHAIRMAN I HEREBY CERTIFY that the foregoing Resolution No. was duly adopted by the Board of Directors of the Redevelopment Agency of the City of Azusa at a meeting thereof held on the 27' day of June, 2005, by the following vote of the Agency: AYES DIRECTORS: NOES : DIRECTORS: ABSTAIN : DIRECTORS ABSENT : DIRECTORS: SECRETARY