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Agenda Packet - June 27, 2005 - CC
AGENDA REGULAR MEETING OF AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL AZUSA LIGHT & WATER MONDAY; JUNE 27, 2005 729 N. AZUSA AVENUE 6:30 PM AZUSA, CA 91702 AZUSA UTILITY BOARD DIANE CHAGNON CHAIRPERSON DAVE HARDISON VICE CHAIRPERSON KEITH HANKS BOARD MEMBER JOSEPH R. ROCHA BOARD MEMBER ANGEL A. CARRILLO BOARD MEMBER 6:30 p.m. - Convene to Regular Meeting of the Azusa Utility Board and Azusa City Council • Call to Order • Pledge to the Flag • Roll Call 1. PUBLIC PARTICIPATION (Person/Group shall be a//owed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation wi/i be limited to sixty (60) minutes time.) The Consent Calendar adopting the printed recommended action will be enacted with one vote. if 5taff or `Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. 004 IL CONSENT CALENDAR A. Minutes. Recommendation: Approve minutes of regular meeting of May 23, 2005, as written. E 11-A. Minutes\UB Min-May23.doc B. Purchase of Three Additional Recycling Containers: Recommendation: Waive formal bidding requirements and authorize issuance of purchase order to Pro-Tainer, Inc. for three 20 -cubic yard compartmentalized recycling containers in amount of $15,000. II -B. Recycling Container Purchase.c C. Additional Compensation to John T. Malloy. Recommendation: Approve additional payment of $4,375 to John T. Malloy for extra costs due to additional work on Project W-194, Cypress Street Water Main Replacements. ' E II -C. Addl Conp to JT Malloy. doc D. Notice of Completion: Project W-195 Destruction of Three Water Wells. Recommendation: Accept completion of said project from Layne Christensen Company, direct City Clerk's Office to execute Notice of Completion, and have same recorded at Office of Los Angeles County Recorder. II -D. NOC 3 Well Destr.doc E. Notice of Completion: Capital Improvement Project W-194 Cypress Street Water _Main Replacements. Recommendation: Accept completion of said project from John T. Malloy, Inc., direct City Clerk's Office to execute Notice of Completion, and have same recorded at Office of Los Angeles County Recorder. II -E. NOC Cypress St. doc 002 Ill. SCHEDULED ITEMS A. Update on Broadband Over Powerline (BPL) Technololdes: Recommendation: This report is presented as an update and for discussion purposes and does not include a staff recommendation. III -A. BPL Report.doc B. Request to Write -Off Bankruptcy Balance. Recommendation: Approve write-off of 14 pre - bankruptcy balances in amount of $96,475.74, and authorize transfer of $92,020.74 from Electric fund balance to Electric Write-off Account and $4,455 from Water Fund Balance to Water Write-off Account. III -B. Bankruptcy Writeoff 6-OS.DOC C. Loan for Vehicle License Fee Funding Gap. Recommendation: Approve a loan from Water Fund 32 to General Fund 10, in amount of $669,790, in order to provide gap funding to the City until It receives repayment of Vehicle License Fee money borrowed by the State. Q III -C. roan for VLF Gap.doc IV. STAFF REPORTS/COMMUNICATIONS A: Monthly Update: Electric Yard Renovation Project IV -A. Ekx Yard Offc Update.doc B. Monthly Update: Systems & Software Customer Information System PYINI Eaj IV -B. S&S CIS Update 6-05. DOC C. Monthly Power Resources Update MEE- Lai IV -C Maly Power Res Update. ppt 3 003 D. Quarterly Fuel Cost Adjustment for San Juan IV -D. San Juan FCA.doc E. Legislative and Regulatory Update Lai IV -E. LegtslatNe Update.ppt Work Plan Update through 4th Quarter, FY 2004-2005 IV -F. Work Plan Update Report.doc C, Annual Adjustment of Replacement Water Cost Adjustment Factor mzkl IV -G. RWCAF.doc H. August Utility Board Meeting Schedule (Verbal Only) V. DIRECTOR'S COMMENTS VI. A. Adjournment. 1: "in compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 616-8/1-5119. Notification three (3) working days prior to the meeting or time when spec/al services are needed wi// assist staff in assuring that reasonable arrangements can be made to provide access to the meeting. " =41 I .y CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, MAY 23, 2005 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time, in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. ROLL CALL PRESENT: BOARDMEMBERS: HARDISON, CARRILLO, ROCHA, HANKS, CHAGNON ABSENT: BOARDMEMBERS: NONE ALSO PRESENT: City Attorney Martinez, Director of Utilities Hsu, Assistant to the Utilities Director Kalscheuer, Assistant Director of Resource Management Tang, Assistant Director of Water Operations Anderson, Assistant Director of Customer Care and Solutions Vanca, Administrative Analyst Yang, Senior Electrical Engineer Langit, Assistant City Manager Person, Economic Development Director Hightower, Public Information Officer Quiroz, City Clerk Mendoza, Public Participation Call to Order Roll Call Also Present Pub Part Mr. Martin Quiroz addressed the Board Members regarding the de -funding of the position of M Quiroz Public Information Officer listed in the Azusa Light & Water's FY 2005-06 Budget. He thanked Comments everyone in the Azusa Light and Water Department and the Board Members for the opportunity to serve the residents of the City; he cited many advertising projects that he has completed in his role of the PIO. The CONSENT CALENDAR consisting of items II -A and II -F, was approved by motion of Board Consent Cal. Member Rocha, seconded by Board Member Carrillo and unanimously carried with the exception Approved„ . of items 11-B and F which were considered under the Special Call portion of the Agenda. Board Members Rocha and Hanks abstained from the approval of the Minutes of April 25 as they were not in attendance at the meeting. 005 A. The Minutes of the regular meeting of April 25, 2005, were approved as written. Board Min appvd Members Rocha and Hanks abstained. B. SPECIAL CALL ITEM. Spec Call C. Formal bidding procedures were waived for the purchase of one Ford 350 Pickup Truckwith Purchase 350 service body and the purchase was awarded to Downtown Ford Sales under the California Ford Pickup Multiple Award Schedule (CMAS) in the amount of $26,176.89. Gateway Forest Service Station located at the intersection of Highway 39 and Old San Gabriel Canyon Equifax D. Approval was given to award a three-year contract to Equifax for consumer authentication Contract products and identity fraud prevention measures; and require identity verification and credit Authen check for all new residential customers and charge on pass-through basis. Products E. Approval was given for additional compensation to Wren &Associates in the amount of Add Comp $6,500 for extra time spent on their contract to inspect W-194. Wren & future Center. He then answered questions posed by Board Members regarding public restrooms; Assoc F. SPECIAL CALL ITEM. Budget that location instead. Mr. Person advised that there will be an increased cost for the current Spec Call Special Call Items Spec Call Items Director of Utilities Hsu addressed item regarding the award of purchase of one 12,000 Ib. Dir of Util capacity LPG fork lift from Yale/Chase Materials Handling, Inc., stating that the company will not Purchase of be able to meet delivery requirements of June 30`" and requested to approve next highest bidder Fork lift Johnson Lift/Hyster in the amount of $50,683.73. City Attorney Martinez and Staff were directed Review to review issue and readdress later in the meeting with a decision. options Assistant City Manager Person addressed item regarding the proposed contract for Project Assist City Management and Engineering Services for Forest Gateway Interpretive Center detailing the Mgr background of the project which began prior to Board Members Hanks and Carrillo's tenure on Forest the Utility Board. He presented an overview of the project which is the development of the US Gateway Forest Service Station located at the intersection of Highway 39 and Old San Gabriel Canyon Interpretive Road. He described the project amenities, relationship with Northeast Trees, funding sources, Center cost of the project, revised schedule and noted that staff is requesting to eliminate Northeast Contract Trees as the middle man for the project and contract with sub contracting consultants Office of Project Sustainable Architecture. He stated that the project includes the Memorial Grove, and detailed US Management Forest Services lease agreement with Light and Water; he described current Center and plans for Item con't future Center. He then answered questions posed by Board Members regarding public restrooms; After L&W discussion was held regarding EI Encanto property and the,possibility of the Interpretive Center in Budget that location instead. Mr. Person advised that there will be an increased cost for the current Presentation project of $300,000. Discussion was held between Board Members and staff regarding the project, its funding and rate on return. It was consensus of the Board Members that no action be taken on this item until after the presentation of the Utility Board Budget later on in the meeting. City Attorney Martinez re -addressed item regarding purchase of the 12,000 lbs forklift, requesting City Attny that the item be continued in order to review the specifications with staff to see if the delivery Martinez deadline requirement was included. Assistant to the Utilities Director Kalscheuer expressed Fork Lift concern regarding re -bid due to timeline of the project, but indicated that they could possibly rent Issue a forklift in the interim. It was consensus of the Board Members that the item be continued to the Continued to regular City Council meeting of June 6, 2005, in order to see if it was feasible to re -bid the 6/6/05 purchase or go with the second bidder if the first bidder is unresponsive, or rental a fork lift if Council Mtg necessary. 05/23/05 PAGE TWO �¢ Scheduled Items Azusa Light and Water Department Presentation. Director of Utilities Hsu provided an overview of the Utilities Department which consisted of the following: Organizational Chart, Mission Statement, Department Overview i.e. Key Functions, Attributes of Public Owned Utility, Local Control, Customer — Owner, a Tool for Economic Development, Economic Benefits Stay With Community, i.e. Franchise, In -Lieu Tax, Discounted/Free Services, and Interest Income & Allocations. He detailed the Interest Income & Allocations stating that Board Members, City Manager, he and staff have devised a mechanism to keep track of how much they contribute to the General Fund and what can be done with the interest income; which is only to be used for Capital Improvement Projects; it was noted that allocations is a way to keep track of what is being paid out to departments for services. Sched Items Dir of Utilities Overview Utilities Department Assistant to Director of Utilities Kalscheuer presented the Administration &Solid Waste Division of Department the Utilities Department which included Responsibilities, Administration and Key Issues. Assistant Director of Customer Care & Solution Division Vanca presented Customer Services, and Public Benefit portion of the Utilities Department. Director of Utilities Hsu presented Electric Division Operations. Senior Electrical Engineer Langit presented Engineering Division Functions, Key Projects, Issues & Challenges. Assistant Director of Resource Management Tang presented information on Power Resources, Power Operations, Key Issues, and Long Term Competitiveness for the Resource Management Division. Assistant Director of Water Division Anderson presented the Water Division- The Water System, Local Water Agencies, Spreading Water, Sources of Water, Cost Considerations and what's on the horizon. Questions posed by Board Members were answered accordingly. . Azusa Light & Water FY 2005-06 Budget. Director of Utilities Hsu presented a breakdown of Utility Department Budget by Fund Numbers, and Functional Areas, describing what each fund entails as well as increases or decreases in funding for Fiscal Year 2005-06 proposed budget. He then answered questions posed regarding the Public Information Officer position and funding. He also responded to questions regarding breakdown of funding of the transfers and allocations of $6,446,439, which would be provided to support the city's general fund, City administrative services, and capital improvement projects. Board Member Rocha requested that a list services of the Public Information Officer Office be provided before it is presented as a supplemental to the General Fund Budget. Mr. Hsu then responded to questions regarding increases in prior year budgets, Capital Improvement Budget, sign for southeast side of Light & Water office building, and increase in Utility Board Budget from 04-05, which was for Technology Allowance. Presentation Azusa Light & Water FY 2005-06 Budget Moved by Board Member Hardison, seconded by Board Member Hanks and unanimously carried Azusa Light & to approve the operating budget for the Utilities Department in the amount of $60,707,511 for Water Budget fiscal Year 2005-06 and direct staff to incorporate the budget into Citywide operating budget for Approved next fiscal year. Board Member Carrillo noted that a list was to be provided regarding the Public Information Officer services before the item is considered as a supplemental budget item in the General Fund. Moved by Board Member Rocha, seconded by Board Member Hardison and unanimously carried Office of to approve the proposal for contract project management services and value engineering for the Sustainable Forest Gateway Interpretive Center in the amount not to exceed $50,000 to the firm of Office of Architecture Sustainable Architecture. Inter. Cntr Board Member Hardison offered a Resolution entitled: 05/23/05 PAGE THREE A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA DECLARING ITS INTENTION TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF A PROPOSED TAX-EXEMPT FINANCING, AS REQUIRED BY UNITED STATES DEPARTMENT OF TREASURY REGULATIONS SECTION 1.150-2. Moved by Board Member Hardison, seconded by Board Member Hanks to waive further reading and adopt. Resolution was passed and adopted by the following vote of the Board Members: AYES: BOARD MEMBERS: HARDISON, CARRILLO, ROCHA, HANKS, CHAGNON NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: NONE Staff Reports/Communications Res. 05-050 Intention Reimburse Expenditures From Tax Exempt Financing Staff Rpts The Monthly Updates on the Electric Yard Renovations Project, Systems 8. Software Customer Monthly Information System, Power Resources and Legislative and Regulatory issues were noted, but not Updates discussed in detail. No detail Director's Comments Dir Com Director of Utilities Hsu announced that APPA will behaving its Annual Conference on June 18-22 APPA Annual in Anaheim and advised if anyone is interested in attending should let him know. Conference It was consensus of the Utility Board Members to recess at 8:48 p.m. and conduct its Closed Recess Session at the same time the City Council recesses to its Closed Session portion of the meeting. Utility The Utility Board reconvened its meeting at 10:44. Board Closed Session The Utility Board Members recessed to Closed Session at 10:44 p.m. to discuss the following: CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Government Code Section 54956.9 — One Potential Case The Utility Board Members reconvened at 11:05 p.m. City Attorney Martinez advised that there was no reportable action taken in Closed Session. It was consensus of the Utility Board Members to adjourn. TIME OF ADJOURNMENT: 11:06 P.M. SECRETARY NEXT RESOLUTION NO. 05-051. 05/23/05 PAGE FOUR Closed Sess Recess Reconvened City Attny Comments Adjourn top .rr CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIESI� DATE: JUNE 27, 2005 �•1 SUBJECT: PURCHASE OF THREE ADDITIONAL 20 -CUBIC YARD COMPARTMENTALIZED RECYCLING CONTAINERS FROM PRO-TAINER RECOMMENDATION It is recommended that the Utility Board/City Council waive formal bidding requirements and authorize issuance of purchase order to Pro-Tainer, Inc. for three 20 -cubic yard compartmentalized recycling containers in the amount of $15,000. BACKGROUND Since 2001, the City has been promoting recycling at Azusa schools by providing them with 20 -cubic yard compartmentalized recycling containers paid for with State Department of Conservation grant funds. So far, the City has purchased twelve containers from Pro-Tainer, Inc. for twelve participating schools. Pro-Tainer was selected as vendor during the first year of the program because at that time, they were the low bidder. The program is not limited to schools, as the eligibility application approved by the City Council allows participation by non-profit organizations. Athens Services provides service to the containers and rebates the school or non-profit for the value of the recyclable materials collected, which typically include plastic bottles, aluminum cans, and newspaper. Rebates provide an incentive to the participating organization to recycle as much as possible, and the popularity of the program has grown in recent years. This year, and following our annual mailing of the City's recycling booklet in March, staff received three MARS -1 applications (MARS -1 stands for Module Azusa Recycling Station—the 20 -cubic yard container used in the program). This year's applicants include the City of Azusa Senior Nutrition Site Council, Azusa Youth Program, and Dhammakaya International Meditation Center. I M To maintain the uniformity of containers used in the City's program, staff obtained pricing from Pro-Tainer Inc. in order to supply containers to this year's applicants. The price for each container has gone up to $5,000 from the previous price of $4,000 each. For the last four years, Pro-Tainer has maintained the same price as originally quoted, but due to the increased cost of metal products this year, it is necessary for the vendor to increase its price. Despite the increase, the new price is still lower than the price quoted by another source when staff first requested bids in 2001. FISCAL IMPACT Total cost of $15,000, including freight, will be charged to the FY 2005-2006 operating budget, specifically, beverage container recycling grant fund account 28-40-750-064-6625 in amount of $13,000, with the balance of $2,000 to be paid from AB 939 Fee fund account 28- 40-750-065-6625. Prepared by: Cary I<alscheuer, Assistant to the Director of Utilities Liza Cawte, Office Specialist 11 E9 Pro-TainerQuote. pdf oil V 06/13/2005 11:32 FAX 3207637667 PROTAINER 0 002 Pr�•w AiN Z% Haw You 84491 /t! Monday, June 13, 2005 Cary Kalscheuer Azusa Light & Water PO Box 9500 Azusa, CA 91702 1301 36th Avenue West • PO Box 427 Alexandria, Minnesota 56308 1-800-248-7761 • Fax: 320-763-7867 e-mail: protain(s'protainer.com www.protainer.com Pro-Tainer is pleased to present you with the following quotation on the upcoming purchase of Recycling Drop Boxes. Thank you for the interest in our quality built products manufactured by Pro-Tainer, Inc. Pro-Tainer Recycle Drop Boxes are built to withstand a long life of hard use, following are just a few things that we do at Pro-Tainer to make How You Haut It stand out from our competition. 1) Solid Bull Nose capping the 2" x 6" x 3116" tubing for the main rails. The solid bull nose keeps your main rails from bending and premature wear through from loading and unloading of the container. 2) Recycled steel is used in manufacturing of the containers, helping to "Close The Loop" in recycling. 3) All containers are sandblasted allowing a premier finish to be applied, making our container look like new for years to come. 4) Customer needs are built Into every container we manufacture at Pro-Tainer making us the #1 supplier in your unique program. As you can see Pro-Tainer is here to help you make your program a success! Quantity of three (3) Recycle Drop Boxes with three inner dividers located to your specification. 16' rail length and load height of 45" giv'ng-you a total capacity of 20.32 cubic yards, Included in this price will be 6 decals "Ca'iOnly" at no cost. This price includes all freight charges to Azusa, CA. $5,000.00 each $15,000,00 The above quotation is valid for 30 days. We at Pro-Tainer, Inc. are more than happy to offer our assistance in helping you to make your purchase process as simple as possible. Please feel free to contact us at any time whether it be for further specifications or with assistance in financing options. Pro-Tainer - It's How You Haul It! Sincerely, Mike Grammentz Lead Regional Representative Piro-Tainer mikeg(aprotainer. c om /�za�aLrseii¢ `Uiaia�s: '�feP�.iasg tie 2Uaxt'�C �eave�eae dcac ilat'wrctC i�eao�aceem Ci 011 up AZUSA tIGHT &''AATFR CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES `JW DATE: JUNE 27, 2005 SUBJECT: ADDITIONAL COMPENSATION TO JOHN T. MALLOY, INC. FOR EXTRA COST RELATED TO ADDITIONAL WORK REQUIRED ON W-194 RECOMMENDATION It is recommended that the Utility Board/City Council approve the additional payment of $4,375 to John T. Malloy, Inc. for extra costs due to additional work on project W-194. BACKGROUND Project W-194, Cypress Street Water Main Replacement Project, has been under construction since the contract was awarded at the October 23, 2004, Utility Board meeting. Due to additional work required by site conditions and the requirements of some of the agencies having jurisdiction over the right of way, it has been necessary for the contractor, J.T. Malloy to do more work on the project than was originally contemplated resulting in additional expense over and above the amount approved by the Utility Board. For instance, certain unit items on. the Bid Sheet were undercounted and extra units were required (1" services, a fire hydrant, etc.); the City of Irwindale required the replacement of pavement on the entire half of the street on the south side of Cypress west of Irwindale Avenue and additional paving in Irwindale Avenue at the Cypress intersection; and the plans showed pipelines in a certain alignment and it was necessary to add piping to avoid some unanticipated underground conflicts. FISCAL IMPACT The fiscal impact,of this addition to the J. T. Malloy, Inc. contract is $4,375 to be funded through capital improvement account number 32-80-721-7145/72105B. Prepared by: Chet Anderson, Assistant Director- Water Operations 012 CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIE,/KV DATE: JUNE 27, 2005 SUBJECT: NOTICE OF COMPLETION - PROJECT W-195, DESTRUCTION OF THREE WATER WELLS RECOMMENDATION It is recommended that the Utility Board/City Council accept Project W-195, and direct the City Clerk's Office to execute the Notice of Completion and also have the same recorded at Office of the Los Angeles County Recorder. BACKGROUND At its July 26, 2004, Board meeting, the Utility Board/City Council approved the award of the contract for Project W-195, Destruction of Three Water Wells, to Beylik Drilling of La Habra. Subsequent to the award of contract for the project, Beylik assigned the contract to Layne - Christensen; the Utility Board accepted the assignment at its October 25, 2004 meeting. FISCAL IMPACT The fiscal impact of approving Notice of Completion involves the payment, following the statutory 35 day waiting period, of $12,856.00 currently held by the City as retention on this project. Prepared by: Chet F. Anderson, P.E., Assistant Director, Water Operations M NOC-IayneChrstens en. pdf 01- RECORDING REQUESTED By AND WHEN RECORDED MAIL TO: NAME City of Azusa STMET ADDRESS 213 E. Foothill Boulevard A CITY. STATE 'Azusa, CA 91702 LIP CODE SPACE ABOVE THIS LINE FOR RECORDER'S USE NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete requirements.) Notice is hereby given that: 1 . The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is City Of AzllSa CA 91702 3. The full address of the owner is 729 N. Azusa Avenue Azusa . 4. The nature of the interest or estate of the owner is: In fee. (IG OIHER THAN FEE, STRKE +W FEES AND INSEFr. FOR EfUMFLE, "PIIRCHA9ER UNDER CONTPACT OF 6i INSE, OR LESSEE'1 + 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. The e commencement names the work addresses or.impove of the herein referred d in interest of the undersigned, if the property was transferred subsequent to the ADDRESSES NAMES 7. A work of improvement on the property hereinafter described was completed on June 27 2005 — The work done was: Project W-195, Destruction of Three Water Wells Christensen Company B. The name of the contractor, C actor, if any, for such work ofimprovement was July 26, 2004 O CONTRACTOR FOR WORK OF IMYNV YRM[ni ,... —. _.__.._ _ 9. The property on which said work of improvement was completed is in the City of Cities Of Azusa & ee Water Wells Countyof LOS Angeles ,Stateof CA ,and isdescribed asfollows: DestruCtion of Three Water 16706 E. ress, Covina; 209 Grandview, Azusa; 16708 E. San 10. The street address of said property is Bernardino, Covina. (IF ND STREET ADDRESS NAS ste.OF Z17 ASSIGNED. INSERT NONE .( Dated: I GNATURF Of OWNER OR CORPGMTE OFFICER DF OWNER NAMED IN fAMGRIAI '1 DR HIS AGFMI VERIFICATION the declarant of the foregoing notice of completion; I, the undersigned, say: I am theOF , ETC.1 ('PRESIDENT OFA, A, MANAGER OF Z-15OFA, I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. 1 declare under penalty of perjury that the foregoing is true and correct. Executed on at ISTATEI (PERSONAL 9G --K OF THE IN[IVIDUAL WNO 15 SWEARING THAT THE CONTENTS OF TME NOTICE OF COMPLETION ARE TRUE.( WOLCOTTS FORA 1114 ReY. E-94 Ipriw do 3N NOTICE OF COMPLETION (See reverse side for additional Information) 311 T IIIII67775 IIII IIIIIIIIIIIII 5 AZUSA i cur a ur�rry CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES _ A� DATE: JUNE 27, 2005 / SUBJECT: NOTICE OF COMPLETION - CAPITAL IMPROVEMENT PROJECT W-194, CYPRESS STREET WATER MAIN REPLACEMENTS RECOMMENDATION It is recommended that the Utility Board/City Council accept Project W-194, and direct the City Clerk's Office execute the Notice of Completion and also have the same recorded at Office of the Los Angeles County Recorder. BACKGROUND The Water Division designed these water main replacements to replace water mains that were experiencing problems with leaks and that were, for various reasons, experiencing flow and pressure problems. The mains replaced in this project had both leak problems requiring constant repair and delivered less flow than is optimal for current residential area standards. This contract with John T. Malloy, Inc. was approved by the Utility Board at its October 25, 2004 meeting. FISCAL IMPACT The fiscal impact of approving Notice of Completion involves the payment to the contractor, John T. Malloy, Inc., following the statutory 35 day waiting period, of $69,194.50 currently held by the City as retention on this project. Prepared by: Chet F. Anderson, P.E., Assistant Director, Water Operations NOC-JohnTMafioy.pd f 0 P;) RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: NAME City of Azusa STREET 213 E. Foothill Boulevard ADDRESS CITY.-ATEAzusa, CA 91702 ZIP CODE SPACE ABOVE THIS LINE FOR RECORDER'S USE NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete requirements.) Notice is hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is City of Azusa 3. The full address of the owner is 729 N. Azusa Avenue, Azusa I CA 91702 4. The nature of the interest or estate of the owner is: In fee. (F OiHEP TIUN FEE, STNFE SIN FEES AND IN$Ellr, FOO E%AMRE, PURCI05E . ONDFe CONrMCT 0 PURCHASE, OP "LESSEE-) S. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. The full. names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to: NAMES ADDRESSES 7. A work of improvement on the property hereinafter described was completed on June 27 200$ _ The work done was: Protect W-194, Cypress Street main replacements S. The name of the contractor, if any, for such work of improvement was John T Malloy Inc. 9. The property on which said work of improvement was completed is in the City of Covina Countyof LOS Angeles ,Stateof CA , and is described as follows: Main replacements in Cypress Street 10. The street address of said property is None RF NO STREET ADDRESS NAS BEEN OFFICIALLY ASSIGNED, INSEM-NONE-.) Dated: ISIGNANPE OF OWNER OR CORPORATE OFPCER DF QNNE0. NAMED IN PAMGPARI OR WS AGENT) VERIFICATION I, the undersigned, say: I am the the declarant of the foregoing notice of completion; I-PPESIDENr OF-, -MANAGER OF ARTNEP OF', NEP OF', ETC.) I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. g �y Executed on' atY ICmI IsrATEI SIGNATURE WOLCOTTS FORM 1114 . Per. S -D4 Iptl Fins SAI NOTICE OF COMPLETION a'.., u,nr", FDRMs. Nc. (See reverse side for additional Information) A .LA AGENDA ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: JUNE 27, 2005 SUBJECT: UPDATE ON BROADBAND OVER POWERLINE (BPL) TECHNOLOGIES RECOMMENDATION This report is presented as an update and for discussion purposes and does not include a staff recommendation. BACKGROUND During this past several months, staff has intermittently been working with Access Broadband to explore the possibility of offering internet service over our electric distribution system. The technology and service is commonly referred to in the industry as Broadband Over Powerlines or BPL. See attached timeline for staff activities. BPL is emerging as a competitive third pipe to the home for provision of telecom services, right behind coaxial cable and telephone lines. There are various public purposes that might be pursued by the Utility as it considers a BPL deployment: automated meter reading, power outage detection and response, power usage monitoring, and to generally offer a competitively priced internet service in an effort to bring down market prices in Azusa. In working with Access Broadband, our main goal was to determine the financial viability of a new internet service offering. Access Broadband was initially very interested in providing service to Azusa and indicated that they would fully fund a deployment, which was believed to have an up -front cost between $3 and $4 million. However, before making final commitments Access Broadband wanted to complete a due diligence review. Therefore, staff and Access Broadband worked together to: 1. Forecast potential revenues 2. Determine capital and operating costs 3. Consider legally defensible business models 4. Ensure that a service deployment was operationally feasible While our nondisclosure agreement precludes staff from full and detailed disclosure of findings regarding each of these topics, generally speaking, Access Broadband was not satisfied with the financial performance of BPL in the Azusa marketplace, and therefore reversed their initial offer to fund a BPL deployment in Azusa. Since Azusa staff was operating under the assumption that Access would likely be making a significant investment in Azusa, City staff provided requested information to Access in hopes of satisfying their management and investors. Access, in turn, took the information and ran it through a detailed financial model to project what investment returns would be realized over time. Field visits were also made by Access to assess implementation and operational issues. Perhaps one of the most critical aspects to the financial modeling was that Access assumed that they would be operating a private company or joint venture with the City, which would require at least five fulltime employees in the areas of sales, marketing, and administration. The combination of high up-front capital costs combined with expenses for fulltime staff over a period of ten years did not provide adequate margins for Access to realize a profit and discouraged further consideration of a BPL project in Azusa. There were other issues that surfaced during our review of the ramifications of a joint venture and contract for services with Access Broadband. From a legal perspective Access Broadband would have preferred a joint venture or franchise to provide service. However, neither of these models proved viable from a legal standpoint. That is, the City is prohibited from making so called "profits" and cannot issue an exclusive franchise for telecom services under the 1996 Telecommunications Act. Furthermore, based on field visits and a review of mapping data, Access Broadband was also concerned about the lack of available dark fiber in the City, the fact the 210 Freeway segments the City into two halves, and deficient electronic mapping and asset inventory information. Hence, from a financial, legal and operational standpoint, Azusa was not considered to be a workable investment to Access Broadband. These conclusions were communicated to Azusa staff along with financial pro forma on June 2, 2005, about three weeks following the purchase of Cinergy Corporation by Duke Energy Corporation for $9 billion. Since Cinergy was a major partner in Access Broadband it is unclear how this buyout may have affected Access's perspective on a BPL deployment in Azusa. This is not the first time in the past couple years that Azusa staff have courted a private company interested in investing in telecom infrastructure in Azusa only to find them backing out after a significant investment of staff time. Other companies include ICG, Aiirmesh Wireless, and Telescape. (Note: Staff explored wireless technologies to seek a low cost means of establishing an internet signal to the home or premise; wireless still appears to be a viable low-cost alternative for the City.) City staff makes the following observations regarding BPL and partnering with a private company in light of these experiences: • Courting private companies and meeting their requests for business venture related information is very time consuming, and in the end, staff admittedly, has not been able to execute a deal to deliver services •—P1is-more_costly_thanwlreless if the idea is to solely offer internet service • BPL does have the advantage over wireless in the area of outage detection and power monitoring, and appears very close to having an automated meter reading capability • Wireless appears to have other capabilities in the area mobile communications which BPL does not have • Private companies like Access Broadband are interested in making a profit in the short term, however, the City's interest is to provide low cost service in perpetuity • Private companies are typically interested in realizing return on investment (ROI) in less than 5 years, whereas the Utility can take a longer term view • From a legal standpoint, the City is limited in terms of exclusive partnering with the private sector to provide telecom services and it is probably safest to provide the service ourselves if there is interest in a service offering • Private companies appear to be unstable business partners from a financial and legal perspective; it's probably best to look upon them as vendors that can supply the City with equipment or as service providers that can be contracted with to provide a particular support service like network monitoring/administration--this helps align private sector goals with public sector goals • In the judgment of City staff, the cost assumptions made by Access Broadband regarding sales, marketing and administration, appear to be excessive, but then again, they may know more than the City about what it takes to compete in this marketplace because of their deployment in Cincinnati • Private sector competition for internet service is driving down the price without Azusa's entry into the market A business plan would have to be developed if the City was interested in pursuing a BPL deployment on its own. While staff has information on revenue projections, the expense side of the venture is dependent on a number of variables, all of which would have to be determined through a detailed plan. While consultants may be used for this purpose, vendors that supply equipment could also help. FISCAL IMPACT Any commitment to BPL on a citywide basis would likely cost at least $4 million in capital outlays and ongoing operating costs vary widely depending on a number of assumptions. A wireless deployment for internet service would be less than $2 million in capital expenses. A business plan would be necessary to fully define the parameters of any service offering. It would likely be helpful to visit other municipal utilities that have deployed BPL to see how they did it and what the main drivers were financially. Prepared by: Cary I(alscheuer, Assistant to the Director of Utilities Federico Langit, Sr. Electrical Engineer 9 Tirreline.doc AL&W staff investigations of BPL Timeline 9/2004 Reviewed BPL Literature and Identified Equipment Vendors Outcome Identified Current Technologies as one of the BPL industry leaders. Identified Access Broadband as joint venture formed to represent Current Technologies as sales representative to municipal utilities. Arranged to visit Access Broadband representatives in Cincinnati. 10/27-28/2004 Visited Cincinnati Outcome Learned that BPL was viable, competitive retail service Learned that BPL equipment vendors resolved past problems with BPL -Getting signal around transformers -Not interfering with Ham radio transmissions Learned that BPL equipment was commercial grade Learned about ease of installation of equipment 12/1/2004 Entered into NDA Outcome Allowed parties to exchange confidential information 3/10/2005 Offer made by Access Broadband in Email to fund BPL Deployment 3/14/2005 Market Research Transmitted Residential Survey Business Survey Outcome Allowed Access to Forecast potential Revenues 5/4-5/2005 Operating System Data and Field Visit • System Maps ' • Conduit and Meter Inspections • Substations • Major Facilities Outcomes • Allowed Access to put together cost model for CAP EX and OP EX costs • Access not satisfied with availability of mapping data • Access not satisfied with asset inventory • Access did not like fact City segmented by 210 Fwy • Access not sa is -flied with extent of available Fiber 020 . 5/2005 BPL Conference and visit to City of Manassas • Signed up for BPL conference and arranged to visit Manassas, VA, but conference was cancelled. 5/9/2005 Duke Energy Corp. acquires Cinergy Corporation Outcome Access Broadband's future uncertain 5/20/2005 City Attorney Consultation Federal and State Issues Examined Business Models Reviewed Joint venture Franchise City to Self -Provision City to Set Standards Outcomes • City can provide telecom services • City cannot provide unfair advantage through a Joint Venture or Franchise • City has limitations on earning profits which private company does not • City could self -provision, or set up wholesale business model • City could set standards and allow BPL vendors to provision service 6/2/2005 Pro forma from Access Broadband Resulted from business model formulated by Access Broadband Outcome Access Broadband decides not to invest in project based on negative net income after 10 years AGENDA ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: JUNE 27, 2005 v SUBJECT: REQUEST TO WRITE-OFF BANKRUPTCY BALANCE RECOMMENDATION It is recommended that the Azusa Utility Board/City Council approve write-off of fourteen pre - bankruptcy balances totaling $96,475.74 and authorize transfer of $92,020.74 from Electric Fund balance 33-00-000-000-3605 to Electric Write-off Account 33-40-739-040-7055 and $4,455.00 from Water Fund Balance 32-00-000-000-3605 to Water Write-off Account 32- 40-721-791-7055. BACKGROUND On May 9, 1988, fourteen business accounts under the name Frank Ullrich dba Temp of California Forest Fabricators at 1055 W. Fifth Street, Azusa, filed Chapter 1 1 bankruptcy. At that time this business owed Azusa Light & Water $96,475.74. According to bankruptcy laws claimants are unable to actively collect on pre -bankruptcy amounts. AL&W filed a Proof of Claim so that if the bankruptcy court does not discharge the bankruptcy to relieve the person's liabilities, we would be in line to collect on this debt. Best Best & Krieger researched bankruptcy court documents and did not find any pending cases for this customer/company. Therefore, this amount should be written off our accounting records. FISCAL IMPACT This action results in a loss to Azusa Light & Water in the amount of $96,475.74; of this total, $92,020.74 will come from Electric Fund Balance and $4,455.00 from Water Fund Balance using account numbers referenced in the Recommendation section of this report. Prepared by: Karen Vanca, Assistant Director Customer Care &Solutions AGENDA ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: JUNE 27, 2005 �� ww SUBJECT: LOAN FOR VEHICLE LICENSE FEE FUNDING GAP RECOMMENDATION It is recommended that the Azusa Utility Board/City Council approve of a loan from Water Fund 32 to General Fund 10, in amount of $669,790, in order to provide gap funding to the City until it receives repayment of Vehicle License Fee money borrowed by the State. BACKGROUND In the summer of 2003, the State loaned itself $1.1 billion in Vehicle License Fee (VLF) funds that were suppose to go to cities and counties throughout the state. This loan was borrowed over a 3 -month period when the State swapped VLF revenues for property tax revenues. In malting the swap, there was a 3 -month delay in receiving property taxes to make up for the loss in VLF funding. In effect, the City of Azusa ended up losing $799,790 in general fund revenue during FY 2003-2004. Since this funding was considered a loan to the State and was slated to be repaid to cities and counties by August 15, 2006, many cities borrowed against the repayment amount owed to them. Instead of paying finance charges to bond issuers, the City of Azusa borrowed $130,000 against its State VLF obligation from the Water Fund in February 2005; this amount was used to fund some added expenses associated with approved labor agreements. At this time, and due to an ongoing projected budget deficit for next year, it is recommended that the Utility Board/City Council approve of a loan for the balance of the repayment amount owed to the City by the State, or $669,790. FISCAL IMPACT Approving this loan will transfer $669,790 from Water Fund 32 to General Fund 10, with repayment to the Water Fund of the full amount borrowed on or before August 15, 2006, whenever the VLF repayment from the State is received. Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities-- - - - - - — —023 INFORMATIONAL ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES ^ ,/ DATE: JUNE 27, 2005 �`Q$ SUBJECT: MONTHLY UPDATE --ELECTRIC YARD OFFICE RENOVATION PROJECT Attached Gantt chart is provided as detailed task list update of electric yard renovation project. Prepared by: Dave Ramirez, Assistant Director -Electric Operations l"a ElecthcYardRenovati onUpdate.pdf -- - -=A24 ®®® ©➢®©➢`J��1-33➢®©3➢d9d3x9➢J�➢H��3'J�©3'J�Z©3'J�©➢��i7�p]-3]J®9©eiJ®39®©3ID�.3➢©iT©311�©8➢�➢'J�©➢3��3'J�3'J®i1��3'��ii5©39��a'G©➢'J�7��;©➢'J��➢'J�39�^�R5�39��➢'JRA©3➢�➢ID�ii7 -®® -f® ®®®IIIIIIIIIIIIIINWIM 11111111111111010 ®10 $� _�®® mllffi � �_®® IIMM ��� IAS ■iii �Illllllllmm 111111111111111010 ��� IIIIIIIIIIIIIIINWIM 111111111111111MIM ��� IIIIIIIIIIIIIINWIM ��� IIIIIIIIIIIIIIIHM ®�. -INOM mm®� ........................� .r, x� � �w � .M.,,..� �� n..w.s .. �r..�wr.m.p w..aw�.. m. ........ ..w... «o-+w�.�,.. �1 r..w �. 0 0.... 1LT- a AZUSA EIGHT 6 WATER INFORMATIONAL ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: JUNE 27, 2005 SUBJECT: UPDATE ON SYSTEMS & SOFTWARE CUSTOMER INFORMATION SYSTEM This is an update to an item the Utility Board approved at the June 28, 2004 meeting for a new Customer Information System and Interactive Voice Response System to be purchased from third -party vendor, Systems & Software. Project Overview S&S and Azusa have agreed on a revised enQuesta Go Live date of Tuesday, September 6" . The Go Live process will actually begin on Thursday evening, September 1'T. The revised Go Live date represents a good cutoff date allowing Azusa to complete the month of August using the old system. During this last month, work has focused on enQuesta system setup, modifications, interfaces and data conversion programming. The first partial data conversion was June 10' with converted data delivered to Azusa on June 15 for Azusa Light & Water staff to test. A full data conversion is planned for July 1". A new data extraction from Azusa is planned for July 15' so that S&S can conduct one last test conversion before Go Live. Work Completed S&S has completed programming for street file conversion. • S&S has completed initial programming for Azusa's time -of -use meter (TOU) capability and is currently being tested. • S&S has prepared Azusa's enQuesta production environment to receive converted data. • Azusa compiled and prioritized a list of existing system reports that will be needed at Go Live. S&S mapped Azusa's existing reports to standard enQuesta reports. Cognos reports will need to be created for reports that do not match existing enQuesta reports. Work in Progress • S&S continues to setup the enQuesta production environment using the Business Process Analysis document and detailed information gathered from weekly meetings with Azusa. • Modifications - Programming for the following modifications (with the exception of TOU) is approximately 50% complete: Life Support, Public Benefit &. Bill Print/Notice Print. • Interfaces - Programming for the following interfaces is approximately 65% complete: Sunguard BiTech (Finance), Meter Reading, Bill Print (outsourced), ACH (E -Z Pay Direct Debit Plan), Lockbox (mail -in payment processing), Caine & Weiner (collection agency) and Speedpay (credit and debit card payments). • Data Conversion Programming - S&S continues to work on programming for data conversion. Weekly meetings are held with S&S to discuss data conversion programming details. • Data Conversion - S&S executed the first data conversion on Friday, June 10th using data that was extracted from Azusa in early April. This was a partial data conversion consisting of the master data file and device data only. The converted data was delivered to Azusa Wednesday, June 15`h for data validation using a test plan created by Azusa. Azusa will have until the end of June to provide feedback regarding the data validation process. A complete conversion of all data files is planned for July 1" and will be delivered to Azusa the following week for data validation. A new data extraction is planned for July 15' for a final data conversion test. • Process Training - S&S project programmers will be on site at Azusa during the week of July 25' to conduct process training using Azusa's converted data. • Cognos Training - S&S's Cognos reporting expert will be on site at Azusa during the week of July 18th to conduct Cognos catalog and enQuesta Query Layer (eQL) training. Azusa has arranged to send their staff to Cognos Impromptu training in Los Angeles during the week of August 1't. • TOU Testing - S&S is in the process of testing Azusa's TOU. Azusa billing staff will be trained on the use of this capability during the week of July 25"'. Azusa's Meter Test and Inventory Data - Azusa has sent S&S copies of their Meter Test and Meter Inventory data as additional data to be converted to enQuesta. S&S is in the process of analyzing the data. • Azusa Training - Azusa LB.W Customer Service staff continue training in the lab environment. • Interactive Voice Response (IVR) - First Data Government Solutions (FDGS) is in the process of programming the IVR. Azusa is reviewing the IVR test plan created by FDGS. Issues and Concerns As a result of the revised Go Live date, there are no major project concerns at this time. Administrative Matters It was agreed to move the IVR and Web Touch implementation dates two months out from the enQuesta Go Live date. This will allow Azusa to test both the new IVR and Web Touch during the following month when resources will be available. This will avoid any confusion with customers accessing the old systems with a combination of old and new bills. Prepared by: Karen Vanca, Assistant Director Customer Care &Solutions 029: -- Power Resources Division Monthly Report • Status of Projects • Power Consumption Comparison • Wholesale Market Trend • Power Resource Budget Update 030 Status of Projects • Continued the review and participation in the California Independent System Operator's (CAISO's) market redesign project • Pursuing transitional operational model in the CAISO's redesigned market environment. The Metered Subsystem (MSS) model used by. northern California munis is a promising transitional model under investigation • Conducting the resource optimization studies for CY 06 resource portfolio • Continuing the preparation of CAISO amendment #60 Federal Energy Regulatory Commission (FERC) trial process • Continued the review and participation in the California Public Utilities Commission (CPUC) Resource Adequacy proceedings • Pursuing through Southern California Public Power Authority (SCPPA) to streamline San Juan resource energy accounting process • Completed the outreach to large retail customers regarding summer reliability issues 031 AK DEMAND IN MW . .Urpas N 01-i -me-high forpeak of 58.1 MW established on September 1 1 1998. 032 CIN OF A2UBA ENERGY CONSUMPTION COMPARISON ENERGY ODNSU.1Pi IN MH NOV I 368 MONTH FY03-O4 FY 04-05 cwJJFE DEC :<y.f - JlL 26151 25,758 AUG2fi 714 25,342 _.335._ SEP ... 24.356 25,213 353%.. j 357 OCT 23357 -627 /o MAR NOV—'_ 19,334_ 19,813 20.82% _. APR DEC 207 20328 384 28;47/ JPN 19971 20,127 �_ 109%.,. FEB __ 188]5 17.998 125/_ f M4A 21338 19762 PPR 20417 19519 r_^ �.� X39% MAY �v. 22693 21.440 _ JUN 22,505 ._ TOTAL .. _ . 265 718_ _. .... ... 236 961 _ .._, ................ ... 224°/ i{CITY O_F AZUSAPEAK DEMAND COMPARISON PERCEM __.J AK DEMAND IN MW . .Urpas N 01-i -me-high forpeak of 58.1 MW established on September 1 1 1998. 032 OCT NOV I 368 -064/ . DEC ..._ 351 _ _366 _ 367 152Y . _.335._ 356 ._ 263/ FEB j 357 -627 /o MAR 439 348 20.82% _. APR - 536 384 28;47/ �v MAY AK DEMAND IN MW . .Urpas N 01-i -me-high forpeak of 58.1 MW established on September 1 1 1998. 032 Y SPOT MARKET PRICES IN CALIFORNI, JUN 04 JUL64--- I AUG 64 $51.29 S& 04 t46.77 OCT$31.14 MOV 6�4 85 DEC 04 $54.52 $44.16 JAN OS - $47.80. $36.95 FEB 05 $47.79 MAR 05 $51-46 APRO5 $4023 MAY 05 $49�30$31.17. .. ...... .. 4LE'PhCES &^$&AMi 433 Power Resource Cost Accounting -05' FY '04 ,X T 9&5284,03: 226139]]7214,28624 22.580.55 34.614.19 3.541,1M.78 (1815537.32) 1.725,6 A hp -04 94367252 -1 388006]4 21321536 -� 26.142.40j 3.0048BT86 -(1.50345895) 1.4-21.4MD 952.45517 18U.82626 210.125.43 9.14595 3x.439 D7230089280 �,176.77) 1,4518160 9�-'-- — 199,91588— ---- 1 bff.:ff4,77,13— 30.]6]08 2.26]k1001 (BBB,fi45.37) 1,378.9645 1$5251240 786.193.89 195,194.99 8175.352],155302083593 (84254]61) _1,42]2083 _-DecA4 83923240 ....... 38820226217W 7374k- 2 "124 1,8 2]533 (866231 93) 1.M4N,3A �m 2 149.9-75 -991,]76.40 -91O.W1W 3W.�5.15 14.35730 1.W1,4114 -.-6— i— 7— ME - — ---- Llm��-3 F) -- �,91346 7B,�323 M.�4.W 0491 7 CMl� (909,38072) 975,3852 6 -65 M748040 3 - - 926maTJ0 13,66602 26,672.-06 21139223,6] 0082050]j 1.641,010.5 0005 960.71806- -1A84.-69337 20.60606 9.953.06 ---- 229]J69.49 (974.446 bo) 1.318,729-A 49 (1.ln.M75) 1.�)B97J 1,322]53.03 202,805A02Q".M 95. — ------ --------- — - ------ E. DmD TCRX-. ..$1050,973.7011313..425.Q522 5284181516 E16538fi 4T W99.159.96j $14221619.11 ---- ------------ - -- - -- ------ ----- - - ---- ----- - -- . ... .. -- --- ------ 034 INFORMATION ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES ^ DATE: JUNE 27, 2005 SUBJECT: QUARTERLY FUEL COST ADJUSTMENT FOR SAN JUAN RESOURCE On July 26, 2004, the Utility Board approved a fuel cost adjustment mechanism for San Juan power plant. This mechanism is intended to credit customers with cost savings that are realized when our power plant operates reliably and replacement power cost are avoided, and conversely, allow the Utility to increase revenues to recover a portion of our replacement power costs when the San Juan resource experiences outages. This report encompasses replacement power costs incurred for the San Juan resource during the period of March 16, 2005 through June 15, 2005. The proposed adjustment will be applied for the billing period of July 1, 2005 through September 30, 2005. The adjustment amount is a CHARGE of 0.24 cents/I(Wh or an INCREASE of about 2.0% in the average retail electric rate as shown in the attachment. The Fuel Cost Adjustment increased from a credit of 0.20 cents/IcWh in the second quarter of 2005 to a charge of 0.24 cents/IcWh credit in the third quarter of 2005 and reflects a below average performance of the San Juan unit 3 during the period of March 16, 2005 through June 15, 2005. For the period, the San Juan availability was 79% vs the 85% assumed historical availability figure. The below average performance of the unit were due to (a) a seven-day tune up maintenance outage in late April; and (b) a ten-day forced outage due to unit main transformer problems in mid May. The charge would have be $0.41 cents/IcWh for the third quarter, but it is reduced by $0.17 cents kWh due to the carryover credit in the second quarter offsetting about 40% of the increase. To the average residential customer, this equates to an additional cost of about $1 per month for the months of July through September 2005. Prepared by: Bob Tang, Assistant Director of Resource Management Attachment: �01, SanhanFuelAdjustm entCostQ3. pdf 035 San Juan Fuel Cost Adjustment Calculation for 03 2005 Cumulative Quarterly Difference (CQD) 02 Carry -Over If I(CQD)I<$100,000, then adjustment=0 If I(CQD)I>$750,000, then adjustment=+ -$750,000 or else adjustment = CQD July Forecast Retail Sales (MWh) 25,648 SJ FCA for 03 2005 (cents/KWh) 0.24 (') Through June 15th, 2005 $311,053 -$129,324 $181,729 August September 25,233 25,116 Mar 16 -Apr May June (") Actual SJ Output 26,816 15,185 10,292 Actual SJ Replac Energy Cost $311,967 $318,018 $20,829 Maximum Output 33,090 22,320 10,800 Unavailable SJ Output 6,274 7,135 508 % Outage Rate 18.96% 31.97% 4.70% Base SJ Output @ 85% 28,127 18,972 9,180 Unavailable SJ Output 4,964 3,348 1,620 % Outage Rate 15.00% 15.00% 15.00% Base SJ Replac Energy Cost @$40/MWh $198,540 $133,920 $64,800 Actual - Base SJ Replac Energy Cost $113,427 $184,098 -$43,971 San Juan Insurance Premium Recovery $19,167 $19,167 $19,167 San Juan Insurance Payout $0 $0 $0 Cumulative Quarterly Difference (CQD) 02 Carry -Over If I(CQD)I<$100,000, then adjustment=0 If I(CQD)I>$750,000, then adjustment=+ -$750,000 or else adjustment = CQD July Forecast Retail Sales (MWh) 25,648 SJ FCA for 03 2005 (cents/KWh) 0.24 (') Through June 15th, 2005 $311,053 -$129,324 $181,729 August September 25,233 25,116 F4 - Legislative & Regulatory Update June 27, 2005 07 SB 1 — Solar Homes Peak Energy Procurement (Murray and Campbell) . Passed state Senate on June 2, heading to Assembly . Amendments are likely to cap the annual subsidies for solar roof installations SB 107 — Renewable Portfolio Standard (Simitian and Perata) . Passed state Senate on June 2, heading to Assembly 3 039 AB 380 — Resource Adequacy (Nunez) . Passed state Assembly on May 19th, heading to Senate . Continues to contain troubling language regarding spreading the cost of IOUs resource adequacy procurements to all users of the transmission grid including the munis 01 State Energy Agencies Reorganization . Little Hoover Commission conducted hearing on May 25th . Proposal supported by Pacific Gas and Electric, San Diego Gas and Electric, Independent Energy Producers, and California Energy Commission . Proposal opposed by Southern California Edison Company, Consumer groups, and some of the state lawmakers 5 041 SB 411 — Eliminates ADC Credit in Compliance with AB 939 (Alarcon) . Bill would cause Azusa to fall below 50% diversion goal of AB 939 by prohibiting city from taking recycling credit for yard waste .used at landfill as Alternative Daily Cover or .ADC. ..City would have to incur cost to compost all yard waste collected at curbside, about 3,300 tons annually. . Recommend OPPOSE position on bill Uo SB 420 — Increases AB 939 Diversion Rate to 75% by 2015 (Simitian) . Hearing set for April 18 in Senate Committee on Environmental Quality was cancelled by author . Recommend OPPOSE position on bill and letter to Senate Committee on Environmental Quality 443 SB 928 — Increases AB 939 Diversion Rate to % by 2011 (Perata and Lowenthal) . Passed out of Senate Committee on Environmental Quality on May 3, 2005 . Passed out of Senate on June 1 . In Assembly Committee on Natural .Resources • Staff is concerned with lack of specifics and tends to OPPOSE increase in diversion rate E Conversion Technologies for Solid Waste—AB 177 and AB 1090 . AB 177—On April 11, Assembly Natural Resources Committee cancelled hearing at request of Author . AB 1090—On April 18, Assembly Natural Resources Committee held bill with author's consent MIM ,z. Fx�> OEMe Y y 'a h.. INFORMATIONAL ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: JUNE 27, 2005 SUBJECT: WORK PLAN UPDATE THROUGH 4T" QUARTER OF FY 2004-2005 Attached are Gantt charts of Utilities Department Projects, which collectively, we refer to as the Department's Work Plan. Charts provide update on different tasks and milestones through fourth quarter of this fiscal year. Checkmarks placed in left column indicate that milestone or task has been completed; "% completed" column also shows progress/ completion. Electronic version may be enlarged for viewing purposes. In July and August, Director of Utilities will be meeting with staff to review projects and plans for the future, and after these meetings any changes will be incorporated into attached work plan for upcoming fiscal year. Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities Steven Yang, Administrative Analyst Attachment: PU WorManUpdateQtr4 FY04-05.pdf AM Azusa Light & Water Work Plans Update 4t" Quarter Fiscal Year 2004-2005 047 Conduct Water write Offering Wi Fi )poral Not Supported Due to dada to Wait for Bl -Tech Sys lodules Water Property ve Concept to Sell Property Hearing to Sell Property eller's AgmemenVDom ,owd and Enters Escrow ?d Loans Cleared from Tide dended Due to Delay in Well oses it Disclosure Reports CAFR and Write Report for I CAFR and Write Report for I )prove Reports Tfter and Mail —Ra.fts k.rh June UTILITIES DEPARTMENT PROJECTS BY DIVISION FOR FY 2004-05, 4th QTR UPDATE Well Me am ..iih..,—.... ................. 11116 W 11rut . 11.11111.1 ..... 11/15 JjR 11130 ........... 1111...... .... I vi nm ......... .. .... ...... .............. . ...... . ............... .... ................ ............ sm ma ....... ......... . .. ........ lone v/a Nt3 aha ............ . .. ...... ....... !111........1........ .._._1_.....11.1 .. ................... Mr. P(ejacls-F Osmlspt rupp 9 1/10 W '05 Raln Storm t Dies Pmjacb 0405-0 2705Rptmpp Rates Rate orc a on via P.D. FEMA Spec for Utilities Dept UTILITIES DEPARTMENT PROJECTS BY DIVISION FOR FY 2004-05, 4th QTR UPDATE Jan. _ ..... ...... ...... ........ ... .... _.... . 4.5/23 .. .. 4444... ... 4444.. . _4444 4444... ........ 4444... 4444... ....... ♦ 6/30 ....._.._...__ .......... 4444. 444,4 ........ ... 4444.. ........_ . ................ .. ._. _.......... .._............. . W304444... _. 2110 ♦ 9/22 ............_ _. 4444. 9/1..8115... 4444.. ........ 4444... 4444.._ 4444 .......... ........ 4444_... 4444... 4444._. 4444 . ................ .............. 4444 ......_...... .................. ........................ 4444. .. .. 4444... _.._ ... 11n117l, 4444. 4444 .,. wn � flno 4444 ....... 4444.. ........ 4444 .. _. ._. ..... +v+..�.iva 4444 .._. ........ 4444 4444... 4444. 4444 4444... w+°.. ........ ..._1vlsq _4444. .......... .............. .... .... .._. ....._... ___.. ............ ]n5 .............. ................. ...._.._-- .__. _...._..__........... 9117 444.4 ......... . _.. ......... 4444... 4444.. 4444.. _4444. 44_44 an9l9rz+ 4444.. ...eizs 0 ma... 4444. . _.. ........_...... 4444 ...... .......... 4444 ... 444_4. 4444.. 4444.. 4444... 4444.. 4444. 4444... 4444.. ..,. . .. .. ._....... 4_444._ _.. ... .....4444. ........_........__... .................. ................. ............_... ..............._.... _4444... m I 1 us Budget to Finance Build on Tasks, however, ngs meld on 'refirninaq Bt Approved by Utlib" `Mja=-F 0405 462705R,otrnpp UTILITIES DEPARTMENT PROJECTS BY DIVISION FOR FY 2004-05, 4th QTR UPDATE ding Budget Mon 52=51 mon 523[05 1 ............ 100% . ... .... ......... .. - . ... ....... Ma ......... ...... ant Wed 511105 Wed V1105 100% Budget Mon 714M5 Mon]/4105 11% 714 Procedure Thu 71110,11 Mon N20M8 80% .. ... ... . ....... ......... . ... ..... ....... Thu 711M Thu 711104 100% ♦ 7m .................. ....... .... .. .. . ..... ................ .................... .......... . Mon 1111104 Mon 11/1ffi4 100% Wed 1113/04 Tue2/&05 100%I10 .. . .......... .......... ........ ........................................................... .................... .... . ............ ... Wed 1VBI04 Thu Millie 30% .................. ... ... Position Budgeting Wed 1� Mon 3114105 100% ....... 3i -Tach....... -Tech System Thu 2/1 ]105 Mon 321105 100% W17 ......... .. ..... .. Tue2i8I05 Thu 3/31105 30%........ ..... ...... ............... Mon 2/14[05 Tue 2 W5 100%..__ 00%W2 . ............. ...... — ..................... ...... - Th. 1/205 T.. W9105 100% Ila 1 81 . 9 ......... .. ... .... ............... . Thu 36105 Thu313105 50% ........... ......... ................... of In March) Thu 3MM5 Th. 331105 5% ... .... .......... ...... .... ...... .. .... Mon W105 Mon 317/05 100% ........... ..... . Wn W14105 Mn W14/05 100% . .. .. ......... U14 . .. ....... . ....... ......... ... tech Mon 321105 W,h 3121/05 100% .............. ......... ............. ,k Mon MMS Tue Wl M5 ........... 100% ........... ..... .. .... ........ .......... ............... .......... (Postponed) n -11d� 0% ti ................ ........ . ..................... .... . ....... .................... ......... .... .......... ludget Mon Th. �1105 -02%] .... — .... ........... ....... ....... 3121 3131 ..... ............ ... ...... . . . . . . .. ..... ....... ... ...... 3/10 050 a UTILITIES DEPARTMENT PROJECTS BY DIVISION FOR FY 2004-05, 4th QTR UPDATE Destruction of Three Water Wells Mon 9/13/04 Mon a/16105 -.11111-1 .... 100% ....... ... Purchase Order Issued to Low Bidder Mon 9I13ro4 Mai 9It3ro4 ,31 , Begin Demolition Mon 11/15104 FM 1114M5 100%. .. 11/15_i/1d.. _.. _.. . 135 ✓ titin 126105 100% ....._. _._.._ .. ....... ♦ 1Ra ... ... .. Accept Notice of Completion � a ,38w ✓ a UTILITIES DEPARTMENT PROJECTS BY DIVISION FOR FY 2004-05, 4th QTR UPDATE Destruction of Three Water Wells Mon 9/13/04 Mon a/16105 -.11111-1 .... 100% ....... ... Purchase Order Issued to Low Bidder Mon 9I13ro4 Mai 9It3ro4 t00% .. ..9113 Begin Demolition Mon 11/15104 FM 1114M5 100%. .. 11/15_i/1d.. _.. _.. . Complete Demolition MOn L2aro5 titin 126105 100% ....._. _._.._ .. ....... ♦ 1Ra ... ... .. Accept Notice of Completion Men a/tfl/05 Non 4110,05 100X Cypress Street Main Replacement Mon 82))00 MOn 425/05 100% Approval to Advertise for Bids Men 927,04 Mon 927/04 100% ♦ 927 Award Contract by UB Mon 1025,04 Mon 1025104 100% . 1025 Begin Construction Tue 1/4/05 rue 1/4105 100X .116 $ ' _...__.... ..........._.. .........._.. .. .......... .._..._....._............... Complete Construction mu ul4ros Thu 4114M5 ... ._..._..._.. 100% ......_...... ................_ . ...._. ......... ......... ........... _._... 4# 414 ..._........ ...................... _...... Final Acceptance Men 425105 Mon 425105 . _... t00% ............ ...._... .___.......... .. ........... ...... .......... .... ........_.._. ♦ 425 ......_........ ... ......... _......._. General Main Replacements-SthBCeritos Thu =,uh51 Mon 9n6105 )a% Complete Design/Plans mu 124105 mu 4124/05 100% .Ltd E Approval to Advertise for Bids Mon L28I05 Mon 4R13I05 100% ♦ L28 Award Coidrad by UB Mon 425ro5 Mon 425105 100%... ................ ........ ........ ♦ 425 i .. .... _...... ....... Accept Notice of Completion (926)05) Mon MEM5 fron 9n6105 0% .. .......... ............... . _...... .................................. .......... ....._ ......._. ......... .. ._.........._. .... ♦ 926 ............. ..._..._... .......... _.__ _. ........... ...._. .......... Water Treatment Plant Improvements Wetl 1LIM04 Mon 9n6105 ..... _.... 61% ........... ............. ._.. ............. ._......._..... RFP Circulated to Consultants for Plant Design Wed ,LtSNa Wed tLt5ro4 -I N% ♦ 1L,5 Consultant Selected mu L10ro5 mu LIONS t00% ♦L10 Award of Contact to Design Consultant Mon L26N5 Mon 126/05 100% . L26 Design Complete Th. 9/15)05 mu 9115105 O% .. _...._......... .. ... ............ ...9/15 Final Design Accepted Mon 9n6/05 Mon 926,05 0x. .....__ ....... ........ _. ........ _. ........ .__. ♦926 . ................. ...... ............... .......... ._. _.__ ......_.. Design of Pioneer Park Reservoir (Relocated to the Water Treatment Mon 6116)04 Mon 926105 ........._._.... 0% ......__ ......_... ..... ............. ........__...... _...._._... Plant and now a part of the Water Treatment Plant Improvements project) ._.. ...._._..._ _... _._. ...__........_ .. .._..... ........... ._..... .._.__..... .................. .._._._.. .. ... ............... ._....._............... Variable Speed Drive Design and Installation Mon 9/27/04 Mon 812=5 39% Approval to Advertise for Bids Mon 92])04 Mon 927104 tppX .92) RFPs Sent to Electric Contactors (Re -bid) Fd 325,05 Fri 32505 t00% . Lzs Begin Project Wed 611)05 We0 811/05 0%- .._ ♦WtP Pro)eIX Completed 6bn en NS Mon all M5 ox ? alt Final ProleR Accepted by UB Mon 92Tro5 Mon 82L05 OX _. ..... Water System Master Plan Update for 2005 Mon 11/1/00 Mon 8I1L05 76% i ..........,...... ......... ... ... _...... ___.__... .._._.... .. .. .. ........._. ._.........._.... ... ......... _......_. RFP Circulated to Consultants Mon 1111,04 Mon 11111()4 .__._ 100% ... ................ _.._... ....... t1/t Accept Proposals Thu 1L16I04 mu 1V16104 100% ........... .... _, ,, .1]/16 . Award of Contract to Consultants Tue 114I05 Tue 114105 100X . 114 Accept Complete Master Plan Update by UB Mon &2L05 Mon 02L05 0% ..._._ ... _....._ .. .. ...... ..._..._.._.. .........._........ .. .......♦821 Monrovia Nursery Projects (Indeterminate at this time) Thu 7/1104 Mon 7/Sro4 0% SCADA Upgrades TM1u]/trod TOB 091)05 100X Ongoing TM1u]/1N4 Tue 5l3tro5 100% )115131, Canyon Filtration Plant Entrance Upgrades Mon L28105 Mon L28ro5 100% Complete Block Wall and Fencing and Accept Mon zrz8/05 Mon L28I05 t00% ♦ Lze Accept Notice of Completion Mon L2a105 Mon L2aN5 100% ♦ L28 Rehabilitate Well No. 2 (Indeterminate at Ihi9 time) Thu 7/1ro0 Mon /220,04 O% Paramount Yard Disposal Project Mon 102&04 Mon 12-1 ll% .. ................_._..... Obtain UB a to initiate the process of disposing Nis properly and Mon 1025,04 Mon 1025/04-100% .. _.._ .... .._._........... ........_... .......__.._... .. ................ .. ............. .tons ..._.__. ...... _....... ..... _....... ...._._... usingproceeds eds etls for other putd c purpose projects .. Submit Application to WM t0 Destroy Wells Mon 1/3)05 Mon 113,05 100% Obtain US approval to award land subdivision contact to George Mon 124,05 Mon 1/24,05 100% ��- ��-�---�-������������� ♦tact �. Boghossian & Assoc. S lil the lot into 2 lots for sale .. ........_ ...... ..... .._... .._.._....... '. ...._.. ...... ...... WM Submits Plan to they Engineer for Processing Wed LL05 Wed LLOS ........ 100%♦L2 _ ............... ........... _. Obtain Pro P¢M Appraisal Report Fd3-11,05 Fd v,tro5 .......... t00% ..... ........ .... ........ _....... �vtt._... .......... ......... ..._.. .. _... .. ........ _...... ......... ........ WM Board to Approve DestructionMon 414,05 hbn ONroS .......... 100% - ._.. . .................... ""-_...._ ..._.... -- ._..... ... ...._ Approval to Advertise for Bids on Well Demolition mu 428/05 Thu 42=5 t00% � ���� � -- � � ��� � �� � � uze���--- UTILITIES DEPARTMENT PROJECTS BY DIVISION FOR FY 2004-05, 4th QTR UPDATE 164 1g5 t86 18) t8g 189 leo 191 s% a 0 o a ..,...r.............,,������,.���y Adopt 2nd Resolution Declaring Public Intent to Sell Property and Approve Selection of Real Estate Agent Execute Real Estate Sellers Agreement Find Buyer Begin Well Demolition File Notice o/CEQA Exemption with County Compels Well Demolition Accept Notice of Comple60n for Well Demolition Compete Land Sub0vision Close Escw Mon 5/16/05 Tue&1)/05 Tue W1 71D5 Mon )n 1N5 Tue )n8/05 Tnu &ttro5 Mon &22105 Mn 10241115 Mn 12&05 Man &1&05 Tue&1]/05 Mon 822/05 Mon)/11/05 Tue 226&5 Thu &11ro5 Mon g22105 Mn lnnbms Mn 1n& ____. ............ ..... ...__.... _.......: 100X -- ......... .. ..._........ ............. _. .................. 100%--- 26% .. ...... ........ ....... ..... _. D% ...... .. .._... ..._... 0%� �--�-� � 0% 0% 25% _........ 0% ...__ ....... ..._.. ._........._.... arca .......... ........... ...!..... ..._......... ......_...__... ........:.... ._,__._... ............. . ................ ..._._._.. ...... ......... .................. ...:. .... _..._.. ............_.. .._.. _. _....... .yj)-"- - ....... ...... ....... ....... y1)LJ' 'BjpZ .. .... _.. ...... .._.. .. __... ._.. ................................ .._.... ♦]ryi _..._._..._. _.._............ .. :...... .......... ...._........ .. i.._.. ...._........ ... __....... ..._..... ..... �� � .)ng ' oil _ ...................... ................ ...... ..... 10/24 .......... _. .• I 1 I ®5 J81i0es Protects-FY0405-00-062]05Rptmpp 5110 GSR.. UTILITIES DEPARTMENT PROJECTS BY DIVISION FOR FY 2004-05, 4th QTR UPDATE CTRIC OPERATIONS ..U1,11.1 mon nnrw .4a Electric Yard Refurbishment—Tenth Street Yard Mon 726104 Thu 6138105 95% ............................ .............._. .. .........._. .... .......... .._._.. Redd Project Mon 726104 Mon 726104 100% ........... .......... _..... _....... ... .. ...__.._._.. . 74M ..._.._ .. ._.....___.. .___.......... i ......._._......... ............ _._"'... _. ......... .......__.... .. .......... ........................ Bid Opening Tue 1015104 Tue t0/S4)4 ..............._....._ 100% ......... .............. ....._... ... .. . 1015 ..._........_. ........... ......__... ._.__....... ..... .. ...... ..... ...... _. ...... ...... Bid Award Mon [025/04 Mon 1025/04 100% ... .. ... .._...._ ...__.... .......... .. ............ ♦ 1025 .. ......... ... _...... ._... ... ... .._.... ..... . ConSWction Mon 1129/04 Thu 530/05 95% ............ .. .._.. .._.. ......... ��-����������� 1129 . ... .. .._........ _.._. 6130 .. Replacement of 35 Power Poles Wetl 122W04 inu 6130105 160X Replace 15 Poles wed 1229/04 Thu 12/30/04 100%- 122912/30 _,,.._ _.. .,,.., .,. ... Replace 20 Poles Mon 13105 mu 630/05 100% .._.... ......_ th .._... 61]0 .... .. ..... . Electric Yard Network Connection mon 7/19104 inu ]2105 93X Sign Contract for Fiber Extension Mon 7119/04 Mon Tn9/w toox .]ns Install Dark Fiber to Exterior of Bldg Mon 8130/04 my 923104 100% 6O0 923 Award Contract for Fiber Installation in Bldg Mon 328105 Mon 32flro5 100% ... � ♦32e i Interior Fiber Optic Installation in Bldg Mon 519105 Thu TIM5 9O% Electric Powedin¢Clearance Wed s25ro4 Thu 6130/05 l0ox Preyob Meeting and Scheduling wed 825100 wed &25104 t00X ♦ 825 Power Line Clearance Main Circuits Mon 9/13/04 Thu 12140104 100% 8113 12139 ........ ...... __.. ....._ ....... .... Incidental Trimming and Removals As Needed Mon tfdro5 Thu 6130105 100% .... ...... ... _ 13 .. .... w0 .... ., . Completed Owl Circuit Extension Thu Tnro4 mu 711/x4 100% m .. _ ., Inhered Inspection of 12 kv Lin¢5. Substations Mon 4141115 Thu 6130105 IOOX Schedule lnspecOOns Mon 414M5 Mon 4/4105 100% ♦ 104 Schedule and Complete Repairs hon 4/1&05 Thu WOM5 100% ... ..... 468 620 ... _ .... .. ..... ..... .._. ._._.._ ......... ......... Recruitments Wed 7114104 Mon 7111105 2% ......._ .................. .... E ............. .......... ... .. ..._.............. ... ..... ..... ..... ... Electric Crew Supervisor—Begin Recruitment Wed V14/04 wed 7/14/04 100% ..........._..................... ...... ..... ............... ........... .7114 ..... ' Electric Crew Supervisor—Position Filled non 10/18/04 Mon 10/18/04 100% ♦ 10116 Line Mechanic—Begin Recruitments wed 7/14/04 wed 7/14/04 10O% ♦ 7/14 Line Mechanic—Recrui"ent Ongoing Until Filled Thu 7115104 rue 524/05 O% 7115 .a ,. 524 Modified Line Mechanic recruitment to Apprentice Line Mechanic due to Tue 524/05 Tue 524/05 100% ♦ 524 unable to hire .. .. ... Oral Board for Apprentice Line Mechanic Mon 711 V05 Mon 7/11105 0% UNitun Project 0405-044)62705Rptmpp 6/10 653 UTILITIES DEPARTMENT PROJECTS BY DIVISION FOR FY 2004-05, 4th QTR UPDATE IV I z5K Nome Stan Finish % 1 2005 2050 —N;7 CmTD1cu, f I Jun Jul Aug See I 6;i I JanlFeb iMar lAorluunriJun I Jul 221 ELECTRIC ENGINEERING Thu 711104 Thu W0105 71% a2 Electric System Study 2004 no 7/1/(PI Wed 1VI!!1U,4 —1 W%, ........... Ivis .. ......... .................... ........ . ............ ....... a3 Azusa Substation Upgrades WN 1129/00 Thu 630105 100%, . . ........ ............... ..... 1129 .......... 224 Kali Substation Testing Tu. 716n04 Thu 428105 100% . ............. .......... .................................. ..... ...... .. .. . Q28 i 22-5 —Rosedalo Planning & Development Thu 711in6 Thu 630M5 —30% .. .... 0 Us Street Light Conversion to Lo. Voltage Man W=4 him, �5 100% 8/30 .............. ........... . .. .... . ..... ........ — ............. 52 P 22? Asset Management & Mapping Utility Records (Carry wer CIP to most Men 1111� Thu W=5 — 0% .- .... ..... - ; .......... ttH ........ ......... .......... W30 Fiscal Year) n8 CNic Center -Refurbish Electric Service Th. loaSINI I Mon 5�1=5 i 100%1 cmw Milues Projects-FY0405-04-062705Rotm, 7/10 054 mate a organize summer ope Filings car End TRBAA Filing and Submit TRBAA Filing to It! File Financial Disclosure R - FERC approval for TRBAA 6510 Market Redesign AxrUv mial Settlement Agreement to Prepare Dalt Meters to Meters Acct for Depreciation UTILITIES DEPARTMENT PROJECTS BY DIVISION FOR FY 2004-05, 4th QTR UPDATE Renew contracts before their expiration dates: (a) Real time setedul services agreement with SRP. (b) San Juan insurance policy, and fly negotiations on energy exchange contracts with State Water project Me tom,,: ane .................i._.......................... Wall 9115roa Wed 9115/04 100% . .... ......... .......... . . Mon 927x4 Mon 9127104 . ................ 100% . ..... ....... .... ......... . ........ ..... . ........................................ . ... ........ ....... .. ... ... - ........... .. ................... ......... . . ♦9127 Tue 91281(0 Tue 9n8rod t00% ♦ sin Ved imw(ul w" lmZlCul 100% ..... ............. +'112M .. ...... .. Mon 9127104 Tue 110105 I0V4 ............ ......... — Men 9127/04 Mon 9rz7104 100% ..... ....... — ...... .. sn7 ]on I Ill sro4 Men 11/15104 100% tuts Tuell/IM4 Tue 5110/05 100% . .......... ..... ......... ...... .............. ... Will ............. F44115105 Thu 7128105 . ......................... 50% .. . Fri 411 5ro5 F54/15/05 100% .... ....... ....... W15 Thu 72W05 Th. 728ro-5 —0% 21211 ♦ Mo. 1014116 Thu 10128M 100% Men 10/4M4 Th. 1028ro4 100% .. ............ 1614 mill Wed WIIN Thu I2125105 50% ........... Wcd 911104 Wad 9/1104 100% ................... ......... ... Mu 1M8105 Thu IM9,05 0% lW9 ............... . Thu WIN Wed W=5 . .............. 0% . ............ ....... . ......... .... ........ ....... .. ...... ..... . ....... .. .... ....... ....... Mon 212111051 Mon 2128105 100% .... .... ....................... .. ......... ........... ..... . Mon 228105 1 Mon n =8 utilities Pro)ecls-FY0405-04-0627051kplrnw 0/10 5 UTILITIES DEPARTMENT PROJECTS BY DIVISION FOR FY 2004-05, 4th QTR UPDATE 273 Implement CIS and IVR Systems - Mon 927/04 Tue 9/6105 94% � - 279 f Contract Execution and Project Kickoff Mon 927/00 Thu 1v9104 100%.... a2]®1219. __ 280 f Complete Business Process Analysis Wed 1211W4 Wed 12/15/04 100% - - - ♦ 12/15 - . ....... ....... ..... ....... ...... ...... ...... ........ 281 f Deliver,Install, test server, hardware, software vt W05 Thu Thu 2/10/05 100% ♦2/10 i 262 © System Validation Testing Wed 811105 Sa1820/OS 90% ....... .._.... . ...._ ..... _ .._._. ._..._ ....._.___.. .. ............ Wt _ 820 '. 283 GO Live Tue 916/05 Tue SIMS 0%.._... .. ........ ........ .....c ....... ... ..._... ;..... ... ..__.. ...... ......... ♦ 916 284 f Create Methods for Improving Customer Services Mon 32/04 Mon 11W05 . .._... 100% _...._....... ...._......... ._... ... ..._......._ ......._._. ....... ........ ........... ..:_... ....._.__. _......... .... . ._............ 285 f Identify Opportunities for Improving Service Mon 82/04 Mon 812104 ........... 100% ....... _.. .... .............. ............ ..... .3)2 .. _.......... .. ........._.._. _:...... ._....__........................................._..... ..... _....... ._....___.... ....._........ 288 f Review Survey Survey Re5uIL4nn Breinstoon Improvements Mon 11/+/04 Montt/1104 ........._ 100% _..._....... ............ ...;. .1111 .._...._... ..._ ..:. .......... ..:_.._. ._..._...... .................. _...._...__. _..._. ................... f "- ... 287.......... Improvement Plan vdth Timeline and Target Results Wed lvlN Wed 1211/0,1 100% __... ........_._ ♦1211_;,, ..._.......... .. .._...... ..... ................................ .... .... .. ...._...... ........... ..__...._._.. 288 f Implement Plan and Measure Results Mon 1(3/05 Mon 1!3/05 100% --- - ♦ 113 ......... ........._. :....... ._... _.... ............... ....... _......... .. ......_.... ..___..._... 239100% f Use SCPPA Customer Svc Benchmarking Study Wed W1104 Thu 6130105 _...._ 100X . ............... ..... _...... ......... .. ........... ...._..._..... ....:....... ....... _._...... ............. ... 290 f Anatyz¢SCPPA Benchmarking Report Wed 9/110,1 Mon 92]104100% ........ . . . o ._..._ .... 911 �92) __.....__ .......... ... ......... ........... ..:_... 291 f Conduct Investigative Work with Other U6ii0es Mon 10/4/1O Thu 8/30105 100% 1014 6130 292 f Change Practices and Establish Performance measures Mon t0l4104 Thu 6f30105 100x .. ................... 10/d - -"" .... _._... .. _.__.. .... ......:.._ ... ........ ... _......_......................_... _.. "' 6130 20 f Measure ReSUIt4 Non lW4104 Thu6I30/O5 100% ......... ...........10/4 .. ..._._.... .....L.... _.__.__.... ....__..._._.... ..._._._.... --- Bf30 2% f Public Benefits Programs Mon 10/25104 Thu W30/05 100%......_._ __..._...._.. .........- :...._. .._...._.. ........... .._..c_.... ..._..._.... .......... ............ 295 f Residential AC Rebate Program Mon 1/31/05 Mon 1131M5 ........._ 100% .....__... ......._........ .......:. ........... ..... _....... ... :....... .._. _......... _.i.... .........._._._ ..._..._._.. .._..._...._. 298 f Update SEER Qualifications per CEC Standards Mon 1131105 Mon 1/31/05 100%-'- .. ... ♦1131 ......_ .._.... ._...._ .... .... _..._... _... _. .......... ........._.... - _.. 297 f On -Line Energy Audits Mon 1025/04 Thu 6/30/05 100% -"- ----- 298 f FxeMeCOntmd for Online Energy Audit Service Mon 1025/04 Mon 1025104 ......_... 100% .. _. ..... ...... .1025 - ......_........ ...._......._.. .. ....... ......................... ........_.:..... ...__........... ._._....... .._.._..... `. 299 f Add Pages -Functionality to ALBW Website Tue lln0/04 Tue 11/30/04 100% - .11%192 ..._...... _.__......... :...... .._..._._. ................. ..... ................. ._...... .......... ............. ' -.__.. 300 f Implement -Test Online Functionality Wed 1211N,1 Thu tv3p/p4 1006 - . ....... 1... 12130 .._........... .. ............. .._. _. ........ _..... ....... ................ 301 f Promote or Advertise Online Energy Audi6(Ongoing) Wed 1/5/05 Thu fi/3pN5 100% -�--- � . .. .. 115 - 6130 302 f Automated Meter Reading Wed 1020104 Thu 600/OS ._........ 100% ....._..._..... .. ........_ .. .._........ __.. .._... ......_._.... .__...._..... :. _.. ._._._... .......... ............ 303 f Distribute RFP for Consultant Study Wed 1020100 Mon 11/1104 ....._ top% .:. '. 102011/1 ........ .... ....... ....... ........ :..... ._.__. .. ............ ....e..._... - �� ��� 304 f Select Consultant for Study Mon 1129104 Wed 12/15/04 100% 1129 12115.--'' �...., 305 f Conduct Study B Submit Report to LBW Staff Tue W1I05 Tue 5131105 10o% ---.... 3I1.Sb1:_____._ ` ......... 308 f Evaluate Consultant Report and Create a Plan Wetl 6/1105 Thu 6/30/05 100% Wt 6/30 0, UOIWes ProlectaF NO5 a,1 662ID R A.onpp silo056 M t4 1. More On l0 UTILITIES DEPARTMENT PROJECTS BY DIVISION FOR FY 2004-05, 4th QTR UPDATE ith, San Gabriel Valley Tribune 2005 EaM Day Special ECibon, mber of Commerce Directory Recycling Program ltilNes Pmlecl.s+Y090S06-0fi2>OORptmpp 10 110 057 INFORMATIONAL ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: JUNE 27, 2005 SUBJECT: ANNUAL ADJUSTMENT OF REPLACEMENT WATER COST ADJUSTMENT FACTOR The existing water rates for the Azusa Water Utility include an annual adjustment factor called the "Replacement Water Cost Adjustment Factor (RWCAF)." This adjustment factor was implemented following the severe drought that occurred around 1990. The drought forced the Watermaster to reduce the amount of water that can be safely pumped out of the Basin which in turn increased our replacement water costs far above those normally anticipated in a so-called normal water year. The Watermaster limits pumping by reducing what is referred to as the "Operating Safe Yield" for the San Gabriel Basin. In 1992, the City Council adopted a rate methodology which included a RWCAF, which was incorporated into the City's regular water tariff. This resulted from a water rate review in which the replacement water cost component was analyzed separately. The adjustment factor that the City Council adopted, and which was recommended by staff, is similar to the Fuel Cost Adjustment Factor for electricity that was first introduced in the 1970's during the oil embargo when energy costs fluctuated regularly due to the unpredictable oil supply and costs. The RWCAF, by tariff adopted in 1992, is reviewed annually and adjusted accordingly. Whenever an adjustment is required, the Director of Utilities is to inform the Utility Board/City Council. By this memorandum, I am providing notice that because of a very wet winter, Watermaster has, for Fiscal Year 2005-2006, raised the Operating Safe Yield of the Main San Gabriel Basin to 240,000 acre-feet, up from 170,000 acre-feet in FY 2004-2005, and the purchase of replacement water will therefore be minimal or non-existent for FY 2004-2005. Hence, effective July 1, 2005, the RWCAF will be adjusted to zero for FY 2005-2006 from the amount of $.13 per hundred cubic feet (ccf) charged in FY 2004-2005. Please call me if you have questions. Prepared by: Chet Anderson, Assistant Director- Water Operations 053