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HomeMy WebLinkAboutResolution No. 06-C1250 RESOLUTION NO. 06-C125 9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING A PROCLAMATION/RECOGNITION AWARDS POLICY WHEREAS, the City council of the City of Azusa has considered a document entitled Proclamation/Recognition Awards Policy, which contains policies and procedures which are designed to establish uniform procedures, criteria, and identify authority which clarifies and defines policy on this subject. WHEREAS, the City Manager of the City of Azusa has recommended to the City Council that the Proclamation/Recognition Awards Policy be approved and established as the policies and procedures of the City for the issuance of proclamations and other forms of recognition to the l public. WHEREAS, the City Council has determined that the Proclamation/Recognition Awards Policy should be approved and established as recommended by the City Manager. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. Approval of Policy. The City of Azusa Proclamation/Recognition Awards Policy as presented to the City Council is hereby approved and established as the policies and procedures of the City with respect to the issuance of Proclamations and other forms of recognition. SECTION 2. Certification. The City Clerk shall certify to the adoption of this Resolution. SECTION 3. Effective Date. This Resolution shall become effective upon its adoption. PASSED, APPROVED AND ADOPTED THIS 18T" DAY OF DECEMBER, 2006. MAYOR I HEREBY CERTIFY that the foregoing resolution No. 06 -Cl 25, was duly adopted by the City Council of.the City of Azusa at a regular meeting thereof held on the 18"' day of December, 2006, by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, CARRILLO, ROCHA, HANKS, CHAGNON NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE CITY CLERK CITY OF AZUSA, CALIFORNIA PROCLAMATION/RECOGNITION AWARDS POLICY BACKGROUND The City Council of Azusa receives on a weekly basis numerous requests for the issuance of Proclamations and Certificates of Recognition for individuals, groups, and events of significance from the Azusa community. The following will serve as a guiding principal and policy regarding the appropriate level of recognition from the City to any of the aforementioned individuals or groups. It is desirable at this time to clarify and define policy on this subject. As well as designate the City Manager and the City Clerk as the coordinators for these requests. PURPOSE The purpose of this policy is to establish uniform procedures, criteria, and identify authority. Proclamation - An official decree awarded to local residents, organizations, dignitaries, members of the Council, and Boards/Commissions for special service to the City of Azusa. Certificates of Anpreciation/Recoenition - Awarded at the discretion of the City Council to recognize, congratulate or honor City employees or other individuals for special accomplishments or services rendered. Plagues - Awarded at the discretion of the City Council to visiting officials/dignitaries, elected officials, individuals, organizations, businesses or to current or retiring City employees and Council members to commemorate an event or outstanding accomplishment/contribution. City Wear - Awarded by the City Council to honor City employees or individuals for their service to the City of Azusa. Lapel Pins — Awarded be City Council to honor visiting ofals/dignitaries, elected officials and/or individualWho are visiting or have rendered MWecial service to the City of Azusa. POLICY It is the policy of the City of Azusa to proclaim certain periods of time and recognize individuals and/or organizations for their outstanding performance in accordance with the criteria set forth below. 2. Requests for proclamations, certificates or plaques from City Councilmembers, City Departments, residents, and local organizations must be submitted to the City Manager's Office by at least three weeks in advance of the time period for which they seek recognition so as to be placed on a City Council agenda. Requests should specify: a. Reason why recognition should be granted; and b. Historical information that will assist the City Manager and the City Council arrive at a decision. 3. All requests for proclamations are subject to approval by a majority of the Azusa City Council during a regularly scheduled or special City Council meeting. 4. All requests for certificates shall be subject to approval by a majority of the Azusa City Council during a regularly scheduled or special City Council meeting. 5. All requests for plaques, lapel pins, gifts or awards, to visiting officials/dignitaries, elected officials, individuals or organizations and City employees, shall be approved by the majority of the Azusa City Council during a regularly scheduled or special City Council meeting. The City Manager will then request that the City Clerk prepare the request for presentation at a ceremonial City Council meeting, special meeting or an event. The only exception to the above will occur whenever active military personnel are on a short-term leave of duty. In these cases, the City Manager can approve the request prior to the subsequent City Council meeting or special event and must notify all Council members relative to the date, time and location of said event. Proclamations and Certificates a. All requests shall be reviewed by the City Council and the City Manager pursuant to policy 5 above. • b. The Mayor `his/her designee will either presen a Proclamation or Certificate Ml City Council meeting or at a spe occasion as requested. C. Copies of all Proclamations will be provided the City Council, City Clerk, City Attorney, and City Manager. d. A Summary Sheet outlining the particulars of the event will be given the Mayor and/or Mayor Pro Tem when Proclamations or Certificates are presented at a function. 2. Plaques, Gifts and Awards The following procedure shall be used when requests for the issuance of gifts and awards are received from City Council Members, City Departments, and outside affiliations: a. All requests shall be reviewed by the City Council and the City Manager pursuant to policy 5 above. b. Gifts/Awards shall consist of the following or comparable items listed below: City of Azusa Lapel Pin City of Azusa Seal Tile Plaques City wear awards/gifts Other awards or gifts of comparable distinction as approved by the appropriate official pursuant to policy 5 above. 7