HomeMy WebLinkAboutAgenda Packet - July 16, 2007 - CC Y
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AGENDA
CITY COUNCIL, AND THE
REDEVELOPMENT AGENCY
AZUSA AUDITORIUM MONDAY, JULY 16, 2007
213 EAST FOOTHILL BOULEVARD 6:30 P.M.
AZUSA CITY COUNCIL
IOSEPH R. ROCHA
MAYOR
KEITH HANKS ANGEL CARRILLO
MAYOR PRO-TEM COUNCILMEMBER
URIEL E. MACIAS ROBERT GONZALES
COUNCILMEMBER COUNCILMEMBER
NOTICE TO THE PUBLIC Copies ofstaffreports or other written documentation relating to each item
of business referred to on the Agenda are on file in the Office of the City Clerk and are available for
public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall rill out a card
requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting.
When called, each person may address any item on or off the agenda during the public participation.
CEREMONIAL
Presentation of Certificates of Welcome to members of the Sister City Youth Exchange.
CLOSED SESSION
CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec. 54957.6)
Agency Negotiators: City Manager Delach and Assistant City Manager Person
Organizations/Employee: APOA
PUBLIC EMPLOYEE EVALUATION (Gov. Code Sec. 54957).
Position: Library Director
PUBLIC EMPLOYEE APPOINTMENT (Gov. Code Sec. 54957).
Interim Human Resources Director-Personnel Officer Services
PUBLIC COMMENT ON CLOSED SSSS/ON ITEMS
Any person wishing to comment on any of the Closed Session items listed above may do so now.
7:30 P.M.- REGULAR MEETING OF THE CITY COUNCIL.
Call to Order !
Pledge to the Flag
Invocation - President Richard A. Walker of The Church of Jesus Christ of Latter-Day Saints
A. PUBLIC PARTICIPATION
(Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum
time, subject to compliance with applicable meeting rules. Questions to the speaker or
responses to the speakers questions or comments shall be handled after the speaker has
completed his/her comments. Public Participation will be limited to sixty(60) minutes time.)
B. REPORTS UPDATES, AND ANNOUNCEMENTS
1. Mayor Rocha:
a. Request for Proclamation to the Christian Faith Center of the Valley Church in honor of its
6'h Anniversary.
b. Consideration of formal action regarding the televising of Planning Commission meetings.
c. Ms. Margaret Barcelo and Adrianne Picazo of the San Gabriel/Pomona Regional Center to
provide a presentation regarding their services to the City of Azusa.
d. Request for certificate for Ms. Linda Gutierrez, Counselor of AVSD Adult School, who is
retiring. The certificate will be presented at her retirement dinner on July 20.
2. Update on the Downtown North Advisory Committee Recommendations.
3. Director of Recreation and Family Services Jacobs to introduce Mr. Eduardo Vasquez, Park
Maintenance Worker 1, new employee.
07/16/07 PAGE TWO
C. SCHEDULED ITEM
1. PUBLIC HEARING - RESOLUTIONS ADOPTING 2007/08 FISCAL YEAR SCHEDULE OF FEES
AND CHARGES. RECOMMENDED ACTION: Open the Public Hearing; receive testimony, close
the Public Hearing. Formally ratify adoption of the City's Schedule of Fees and Charges by
adopting Resolution No. 07-C62, establishing a User Fee Schedule for Various Municipal
Activities and Resolution No. 07-C63, establishing certain Development Project Fees and
Service Charges.
2. PUBLIC HEARING -VACATION OF ALLEY LOCATED ON BLOCK 36 - NORTHERN
PORTION OF ALLEY BETWEEN FOOTHILL BLVD AND 6TH STREET. RECOMMENDED
ACTION: Open the Public Hearing; receive testimony, close the Public Hearing. Waive
further reading and adopt Resolution No. 07-C64, as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ORDERING THE CONDITIONAL
VACATION AND ABANDONMENT OF A PORTION OF THE ALLEY WEST OF ALAMEDA AVENUE
BETWEEN FOOTHILL BOULEVARD AND 6TH STREET IN THE CITY OF AZUSA.
3. ADOPTION OF FISCAL YEAR 2007-08 CAPITAL IMPROVEMENT PROGRAM AND BUDGET.
RECOMMENDED ACTION: Adopt the proposed Capital Improvement Program (CIP) and
budget for fiscal year 2007-08.
4. AN ORDINANCE OF THE CITY COUNCIL RESTRICTING IMITATION FIREARMS (TOY OR
REPLICA GUNS). RECOMMENDED ACTION: Waive further reading and introduce the
proposed Ordinance as follows:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AMENDING
CHAPTER 46, ARTICLE X OF THE AZUSA MUNICIPAL CODE REGARDING RESTRICTIONS FOR
IMITATION FIREARMS (TOY OR REPLICA GUNS)
D. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended actions will be enacted with one
vote. if Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under SPECIAL CALL ITEMS.
1. APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF JULY 2. 2007 AND THE
SPECIAL MEETINGS OF MAY 10TH, MAY 29TH. IUNE 11TH, AND JUNE 25TH, 2007.
RECOMMENDED ACTION: Approve Minutes as written.
07/16/07 PAGE THREE
2. HUMAN RESOURCES ACTION ITEMS. RECOMMENDED ACTION: Approve Personnel Action
Requests in accordance with Section 3.3 of the City of Azusa Civil Service Rules and applicable
Memorandum of Understanding(s).
3. BUDGET AMENDMENT—TO AUTHORIZE SPENDING OF CANYON CITY FOUNDATION GRANT
FUNDS UNUSED IN FY 2006/07. RECOMMENDED ACTION: Amend the Library Department's
budget by $4,493. This amount represents the remaining balance in unused and committed
grant funds awarded from the Canyon City Foundation.
4. RESOLUTION FINDING THAT THE FORMATION OF A PROIECT AREA COMMITTEE FOR THE
PROPOSED AMENDMENT TO THE REDEVELOPMENT PLAN FOR THE MERGED CENTRAL
BUSINESS DISTRICT AND WEST END REDEVELOPMENT PROIECT AREAS ("PROJECT AREA")
IS NOT NECESSARY. RECOMMENDED ACTION: Adopt Resolution No. 07-C65, finding and
determining that the formation of a Project Area Committee for the proposed amendment to
the Redevelopment Plan for the Project Area is not necessary pursuant to California Community
Redevelopment Law, Health and Safety Code Section 33000 et seq. ("Law").
5. AUTHORIZATION TO AWARD CONTRACT — LEGISLATIVE LIAISON/LOBBYIST.
RECOMMENDED ACTION: Award a one (1)Year contract to EnviroCommunications, Inc. for a
monthly retainer amount of $2,000, to provide legislative liaison/lobbying services
6. MATRIX SOFTWARE MAINTENANCE AND SUPPORT CONTRACT. RECOMMENDED ACTION:
1 . It is recommended that the City Council waive formal sealed bids in accordance with Azusa
Municipal Code Section 2-523 section B, computer software maintenance services and 2-523
section C, no competitive market, and approve the software maintenance and support contract
from Matrix Imaging for 7/1/07-6/30/08, in the amount of $16,834.00.
7. MOBILE COMPUTER DISPLAY COMPUTER SOFTWARE SERVER MAINTENANCE CONTRACT.
RECOMMENDED ACTION: 1. It is recommended that the City Council waive formal sealed bids
in accordance with Azusa Municipal Code Section 2-523 section B, computer software
maintenance services and 2-523 section C, no competitive market, and approve the software
maintenance and support agreement from Motorola Inc, in the amount of $20,716.00
8. A RESOLUTION OF THE CITY COUNCIL TO VACATE A DRAINAGE EASEMENT,AND RECORD A
NEW DRAINAGE EASEMENT ACROSS PROPERTY LOCATED AT 705 W. 9T" STREET.
RECOMMENDED ACTION: Adopt Resolution No. 07-C66, entitled: "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF AZUSA DECLARING ITS INTENTION TO VACATE DRAINAGE
EASEMENTAND RECORD NEW DRAINAGE EASEMENTACROSS PROPERTY LOCATEDAT 705 W.
9T" STREET IN THE CITY OF AZUSA"
9. AUTHORIZATION TO SOLICIT REQUEST FOR PROPOSAL — SUPPLEMENTAL GARAGE
SERVICES. RECOMMENDED ACTION: Authorize staff to solicit "Request for Proposal" for
supplemental garage services.
07/16/07 PAGE FOUR
10. IOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES
AND THE CITY OF AZUSA APPROVING A DECLARATION OF FOOTHILL BOULEVARD UNDER
ATCHISON, TOPEKA, AND SANTA FE RAILROAD BRIDGE TO BE PART OF THE COUNTY
SYSTEM OF HIGHWAYS. RECOMMENDED ACTION: Adopt Resolution No. 07-C67, approving
a declaration of Foothill Boulevard under Atchison, Topeka and Santa Fe Railroad Bridge to be
part of the County System of Highways.
11. RESOLUTION AUTHORIZING THE ESTABLISHMENT OF A PUBLIC AGENCY RETIREMENT
SYSTEM (PARS) SUPPLEMENTAL RETIREMENT PLAN FOR SERVICE EMPLOYEES
INTERNATIONAL UNION LOCAL 721 (SEIU) AND AZUSA MIDDLE MANAGEMENT
ASSOCIATION (AMMA) COVERED POSITIONS TO BE ADMINISTERED BY PHASE 11 SYSTEMS
PARS TRUST ADMINISTRATOR. RECOMMENDED ACTION: Approve Resolution No. 07-C68,
authorizing the establishment of a Public Agency Retirement System (PARS) Supplemental
Retirement Plan to be administered by Phase 11 Systems, PARS Trust Administrator for all SEIU
and AMMA covered positions.
12. PROFESSIONAL SERVICES AGREEMENT FOR INTERIM HUMAN RESOURCES DIRECTOR-
PERSONNEL OFFICER SERVICES. RECOMMENDED_ACTION: Approve the agreement for
Interim Human Resources Director -Personnel Officer Services for the City of Azusa.
13. WARRANTS. Resolution authorizing payment of warrants by the City. RECOMMENDED
ACTION: Adopt Resolution No. 07-C69.
RECONVENE AS THE REDEVELOPMENT AGENCY
E. AGENCY SCHEDULED ITEMS
1. SELECTION OF DEVELOPER FOR PROPOSED COSTCO EAST DEVELOPMENT SITE AND
AUTHORIZATION TO ALLOW EXECUTIVE DIRECTOR TO NEGOTIATE AN EXCLUSIVE
NEGOTIATION AGREEMENT (ENA) FOR THE SELECTED FIRM. RECOMMENDED ACTION:
Select Regency Centers, ("Regency") for the development of the Costco East Redevelopment
Project, and authorize the Executive Director to negotiate the terms of an Exclusive Negotiation
Agreement.
F. AGENCY CONSENT CALENDAR
The Consent Calendar adopting the printed recommended actions will be enacted with one
vote. if Boardmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under SPECIAL CALL ITEMS.
1. APPROVAL OF MINUTES OF THE REGULAR MEETING OF IULY 2, 2007 AND THE SPECIAL
MEETING OF MAY 29TH AND JUNE 25TH, 2007. RECOMMENDED ACTION: Approve Minutes as
written.
07/16/07 PAGE FIVE
2. PROFESSIONAL SERVICE CONTRACTS QUARTERLY REPORT FOR PERIOD APRIL 1, 2007
THROUGH IUNE 30, 2007. RECOMMENDED ACTION: Receive and file the report.
3. HOUSING REHABILITATION PROGRAM MANAGEMENT CONSULTING SERVICES FOR FISCAL
YEAR 2007/08. RECOMMENDED ACTION: Approve FRJ &Associates aka Francisco R.Joseph 8.
Associates ("FRJ") to provide housing rehabilitation program management consulting services in
conjunction with the City's Community Development Block Grant (CDBG) Housing Rehabilitation
program, and authorize the Executive Director to execute the City's standard professional
services agreement in the amount of $56,000.
4. REDEVELOPMENT CONSULTING SERVICES FOR FISCAL YEAR 2007/08. RECOMMENDED .
ACTION: Approve Tierra West Advisors ("Tierra West") to provide real estate advisory and as-
needed redevelopment consulting services in conjunction with the Agency's FY 2007/08
economic development program, extend their contract through FY 2007/08, and authorize the
Executive Director to execute the City's standard professional services agreement in the amount
of $350,000.
5. WARRANTS. Resolution authorizing payment of warrants by the Agency. RECOMMENDED
ACTION: Adopt Resolution No. 07-R25.
G. ADIOURNMENT
1. Adjourn.
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UPCOMING MEETINGS:
July 23, 2007, Utility Board Meeting- 6:30 p.m. (LB.W)
July 30, 2007, Special Meeting- 6:00 p.m. (EOC Police Department) rte,
August-2 3, , City Hall on the Move -'5:30 p.m. (Memorial Park)—
August 6, 2007, City Council Meeting- 6:30 p.m. (Auditorium)
September 4, 2007, City Council Meeting- 6:30 p.m. (Auditorium)
September 17, 2007, City Council Meeting- 6:30 p.m. (Auditorium)
September 24, 2007, Utility Board Meeting- 6:30 p.m. (Mountain View School)
in compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a city meeting please contact the City Clerk at 616-811-5129. Notification three
(3) workingdays prior to the meeting when specialservices are needed willassiststaffin assuring
that reasonable arrangements can be made to provide access to the meeting
07/16/07 PAGE SIX
OF q.
@'g1lFORA
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ADDENDUM TO THE MEETING
OF JULY 169 2007
CLOSED SESSION
CONFERENCE WITH.LABOR NEGOTIATOR Gov. Code Sec.
54957.6 Title: EXECUTIVE MANAGEMENT
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TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: ALAN KREIMEIER, DIRECTOR OF ADMINISTRATIVE SERVICES/ CFO,/=�
VIA: F. M. DELACH, CITY MANAGER/111111 kt/J
DATE: JULY 16, 2007
SUBJECT: RESOLUTION ADOPTING 2007/08 FISCAL YEAR SCHEDULE OF FEES AND CHARGES'
RECOMMENDATION
It is recommended that the City Council formally ratify adoption of the City's Schedule of Fees and
Charges by approving the attached Resolution.
BACKGROUND
Each year the City Council is requested to consider and approve updates and revisions of the
City's fees charges for costs "reasonably borne". The fee schedule has been circulated for
departmental review as part of the annual budget process. The attached resolution enacts the
"User Fee Schedule for Various Municipal Activities and Services".
FISCAL IMPACT.
Where applicable the Fees &Charges Schedule reflects the increase in the consumer price index
from April 2006 to April 2007 for the Los Angeles Metro Area as reported by the Federal Bureau of
Labor Statistics.
Attachments: 1. Resolution of Adoption; User Fee Schedule for Various Municipal Activities and
Services.
2. Resolution of Adoption; Establishing Certain Developm nt Project Fees and
Service Charges vp
C:\Robert 7252006\rpers0n\Desktop\CIN COUNCIL\200NULY 16, 2007\Fee Schedule.doc
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City of Azusa
Schedule of Fees and Charges (Fund 101-Developer Only)
2007-2008
Exhibit-1
Department/Description
ECONOMIC &COMMUNITY DEVELOPMENT/COMMUNITY IMPROVEMENT
BUILDING AND SAFETY
ApprovedProposed
Area 2006-2007; 2007-2008
Item Cost Per Cost Per
S.F.Avg. S.F.Avg.
S-1 BUILDING VALUATION
APARTMENT HOUSES:
Type I or II F.R. $98.06 $101.52
(Good) $115.38 1
Type V- Masonry
(or Type III) $80.07 $82.86 .
(Good) $93.72
Type V-Wood Frame $70.56 $73.02
(Good) $86.64
Type I - Basement Garage $41.36 $42.80
AUDITORIUMS:
Type I or 11 F.R. $115.90 $119.94
Type ll - 1 hour $83.94 $86.87
Type II - N $79.40 $82.18
Type III - 1 hour $88.25 $91.33
Type III - N $83.72 $86.64
Type V- 1 hour $84.38 $87.33
Type V- N $78.74 $81.49
BANKS:
Type I or II F.R. $163.79 $169.50
Type 11 - 1 hour $120.66 $124.86
Type 11 - N $116.78 $120.86
Type III - 1 hour $133.15 $137.80
Type III - N $128.40 $132.88
Type V- 1 hour $120.66 $124.86
Type V- N $115.57 $119.60
BOWLING ALLEYS:
Type II - 1 hour $56.40 $58.37
Type II - N $52.64 $54.48
Type III - 1 hour $61.38 $63.52
Type III -N $57.40 $59.40
Type V- 1 hour $41.36 $42.80
CHURCHES:
Type I or II F.R. $109.71 $113.53
Type II - 1 hour $82.3.9 $85.27
Type II - N $78.30 $81.03
Type III - 1 hour $89.58 $92.70
Type III - N $85.60 $88.58
Type V- 1 hour $83.72 $86.64
Type V- N $78.74 $81.49
CONVALESCENT HOSPITALS:
Type I or II F.R. $153.94 $159.31
Type II - 1 hour $106.83 $110.56
Type III - 1 hour $109.49 $113.31
Type V- 1 hour $103.18 $106.76
Page 1 of 37 -
City of Azusa
Schedule of Fees and Charges (Fund 101-Developer Only)
2007-2008
Exhibit-1
Department/Description
ECONOMIC & COMMUNITY DEVELOPMENT/COMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Approved Proposed
Area 2006-2007 2007-2008
Item Cost Per Cost Per
DWELLINGS: S.F. Avg. S.F. Avg.
Type V- Masonry $83.72 $86.64
(Good) $102.38
Type V-Wood Frame $74.43 $77.02
(Good) $97.63
Basements-
Semi-Finished $22.23 $23.00
(Good) $24.51
Unfinished $16.15 $16.71
(Good) $18.70 .
FIRE STATION:
Type I or II F.R. $126.52 $130.93
Type II - 1 hour $83.28 $86.18
Type II - N $78.52 $81.26
Type III - 1 hour $91.13 $94.31
Type III - N $87.26 $90.30
Type V- 1 hour $85.49 $88.47
Type V- N $81.06 $83.89
HOMES FOR THE ELDERLY:
Type I or II F.R. $114.68 $118.68
Type II - 1 hour $93.12 $96.37
Type II - N $89.14 $92.25
Type III - 1 hour $96.99 $100.37
Type III - N $93.01 $96.25
Type V- 1 hour $93.67 $96.94
Type V- N $90.46 $93.62
HOSPITALS:
Type I or II F.R. $180.49 $186.78
Type III - 1 hour $149.41 $154.62
Type V- 1 hour $142.55 $147.53
HOTELS AND MOTELS:
Type I or II F.R. $111.70 $115.59
Type III - 1 hour $96.77 $100.14
Type III - N $92.23 $95.45
Type V- 1 hour $84.27 $87.21
Type V- N $82.61 $85.49
INDUSTRIAL PLANTS:
Type I or II F.R. $62.93 $65.12
Type II - 1 hour $43.79 $45.32
Type II - N $40.26 $41.66
Type III - 1 hour $48.22 $49.90
Type III - N $45.45 $47.04
Tilt-up $33.18 $34.33
Type V- 1 hour $45.45 $47.04
Type V- N $41.58 $43.03
Page 2 of 37
City of Azusa
Schedule of Fees and Charges (Fund 101-Developer Only)
2007-2008
Exhibit- 1
Department/Description
ECONOMIC &COMMUNITY DEVELOPMENTICOMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Approved Proposed
Area 2006-2007• 2007-2008
Item Cost Per Cost Per
S.F.Avg. S.F.Avg.
JAILS:
Type I or II F.R. $175.95 $182.09
Type III - 1 hour $160.91. $166.52
Type V- 1 hour $120.66 $124.86
LIBRARIES:
Type I or II F.R. $128.73 $133.22
Type II - 1 hour $94.22 $97.51
Type II - N $89.58 $92.70
Type III - 1 hour $99.53 $103.00
Type III - N $94.56 $97.85
Type V- 1 hour $93.45 $96.71
Type V- N $89.58 $92.70
MEDICAL OFFICES: I
Type I or II F.R. $132.16 $136.77
Type II - 1 hour $101.97 $105.52
Type II - N $96.88 $100.26
Type III - 1 hour $110.59 $114.45
Type III - N $102.96 $106.55
Type V- 1 hour $99.75 $103.23
Type V- N $96.21 $99.57
OFFICES
Type I or II F.R. $118.11 $122.23
Type II - 1 hour $79.07 $81.83
Type 11 - N $75.31 $77.94
Type III - 1 hour $85.38 $88.36
Type III - N $81.62 $84.46
Type V- 1 hour $79.96 $82.75
Type V- N $75.31 $77.94
PRIVATE GARAGES:
Wood Frame $26.87 $27.81
Masonry $30.30 $31.36
Open Carports $18.36 $19.00
PUBLIC BUILDINGS:
Type ] or 11 F.R. $136.47 $141.23
Type II - 1 hour $110.59 $114.45
Type 11 - N $105.73 $109.41
Type III - 1 hour $114.79 $118.80
Type III - N $110.81 $114.68
Type V- 1 hour $105.06 $108.73
Type V- N $101.30 $104.84
Page 3 of 37
City of Azusa
Schedule of Fees and Charges (Fund 101-Developer Only)
2007-2008
Exhibit -1
Department/Description
ECONOMIC & COMMUNITY DEVELOPMENTICOMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Approved Proposed
Area 2006-2007 2007-2008
Item Cost Per Cost Per
PUBLIC GARAGES:_ S.F.Avg. S.F. Avg.
Type I or II F.R. $54.08 $55.97
Type I or II Open Parking $40.59 $42.00
Type 11 - N $30.97 $32.05
Type III - 1 hour $40.92 $42.35
Type III - N $36.38 $37.65
Type V- 1 hour $37.27 $38.57
RESTAURANTS
Type III - 1 hour $107.72 $111.47
Type III - N $104.07 $107.70
Type V- 1 hour $98.65 $102.09
Type V- N $94.78 $98.08
SCHOOLS:
Type I or II F.R. $122.98 $127.27
Type II - 1 hour $83.94 $86.87
Type III - 1 hour $89.80 $92.93
Type III - N $86.37 $89.39
Type V- 1 hour $84.16 $87.10
Type V- N $80.29 $83.09
SERVICE STATIONS:
Type II - N $74.32 $76.91
Type III - 1 hour $77.52 $80.23
Type V- 1 hour $66.02 $68.33
Canopies $30.97 $32.05
STORES:
Type I or II F.R. $91.13 $94.31
Type II - 1 hour $55.74 $57.68
Type II - N $54.52 $56.42
Type III - 1 hour $67.79 $70.16
Type III - N $63.59 $65.81
Type V- 1 hour $57.07 $59.06
Type V- N $52.75 $54.59
THEATERS:
Type I or II F.R. $121.43 $125.67
Type III - 1 hour $88.47 $91.56
Type III - N $84.27 $87.21
Type V- 1 hour $83.28 $86.18
Type V- N $78.74 $81.49
WAREHOUSES
Type I or II F.R. $54.63 $56.54
Type I or V- 1 hour $32.40 $33.53
Type I or V- N $30.41 $31.47
Type III - 1 hour $36.72 $38.00
Type III - N $34.95 $36.17
Page 4 of 37
City of Azusa
Schedule of Fees and Charges (Fund 101-Developer Only)
2007-2008
Exhibit- 1
Department/Description
ECONOMIC & COMMUNITY DEVELOPMENT/COMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Approved Proposed
Area 2006-2007 2007-2008
Item Cost Per Cost Per
S.F.Avg. S.F.Avg.
EQUIPMENT:
AIR CONDITIONING
Commercial $4.64 $4.81
Residential $3.87 $4.01
SPRINKLER SYSTEMS $2.88 $2.98
OTHER VALUATIONS
REROOF
Asphalt and Comp-per square foot of material $177.94 $184.15
Built-up-per square foot of material $188.41 $194.98
Light-weight tile- per square foot of material $486.72 $503.70
Concrete Tile or Slate Tile -per square foot of material $586.15 $606.60
Metal Shingles - per square foot of material $370.53 $383.46
Wood Shake -per square foot of material $225.04 $232.89
Wood Shingle -per square foot of material $216.67 $224.23
Rolled Roofing -minimum 300 sq.ft. allowed on patio covers only $1,046.70 $1,083.22
Tear off and re-sheath -per square foot of material $104.67 $108.32
TENANTIMPROVEMENTS
General Commercial $27.21 $28.16
Restaurants $31.40 $32.50
Medical Offices $32.45 $33.58
RETAINING WALLS-Concrete Block
6" $6.28 $8.40*
81, $8.37 $9.30*
12" $10.47 $11.40*
*Los Angeles County Building Department Valuation (2002)
MASONRY FIREPLACE-Minimum Valuation $3,318.04 $3,433.81
FOUNDATION PERMITS -based on 1/3 the overall valuation of the bldg
These figures shall be used when the applicant does not have a valuation, or
if the valuation given is obviously low.
FACTORY BUILT FIREPLACE-Minimum Valuation $1,106.36 $1,144.96
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City of Azusa
Schedule of Fees and Charges (Fund 101-Developer Only)
2007-2008
Exhibit- 1
Department/Description
ECONOMIC &COMMUNITY DEVELOPMENT/COMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Approved Proposed
Area 2006-2007 2007-2008
Item Cost Per Cost Per
SIGNS S.F. Avg. S.F. Avg.
1 SIDE
Painted $42.91 $44.41
Electrical $82.69 $85.57
2 SIDES
Painted $50.24 $51.99
Electrical $104.67 $108.32
POLE/Lineal Foot plus square foot of sign:
3" 0 $35.59 $36.83
4" 0 $50.24 $51.99
6" 0 $64.90 $67.16
8 0 $80.60 $83.41
10" 0 $95.25 $98.57
12" 0 $108.86 $112.65
SWIMMING POOLS
Valuation based on actual construction cost. Permit fees same as Building Permits.
Minimum Valuation: $13,816.44 $14,298.50
SPAS
Minimum Valuation
Prefabricated $2,763.29 $2,859.70
Gunite $5,547.51 $5,741.06
SURCHARGE FEES
Optical Records System - Per Permit $11.51 . $12
General Plan Maintenance- 10% permit surcharge to recover 50% of costs Variable Variable
Permit Automation Fee $21.98 $23
S-2 BUILDING PERMIT FEES
Permit Issuance $69.08 $71
Page 6 of 37
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City of Azusa
Schedule of Fees and Charges (Fund 101-Developer Only)
2007-2008
Exhibit-1
Department/Description
ECONOMIC & COMMUNITY DEVELOPMENT/COMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Approved Proposed
Area 2006-2007 2007-2008
Item Cost Per Cost Per
S.F.Avg.. S.F. Avg.
TOTAL VALUATION
$1.00 to$500.00 $25.99 $26.90
$ 501.00 to $2,000.00 $25.99 $26.90
For the 1 st$500.00 plus $3.22 for ea. additional $100.00,
or fraction thereof, to and including $2,000.00
$2,001.00 to $25,000.00 $76.58 $79.26
For the 1st$2,000.00 plus $14.79 for ea. additional $1,000.00,
or fraction thereof, to and including $25,000.00
$25,001.00 to $50,000.00 $432.69 $447.79
For the 1st$25,000.00 plus$10.67 for ea. additional $1,000.00,
or fraction thereof, to and including $50,000.00
$50,001.00 to $100,000.00 $711.93 $736.77
For the 1st$50,000.00 plus $7.40 for ea. additional $1,000.00,
or fraction thereof, to and including $100,000.00
$100,001.00 to $ 500,000.00 $1,099.00 $1,137.35
For the 1st$100,000.00 plus $5.92 for ea. additional $1,000.00,
or fraction thereof, to and including $500,000.00
$500,001.00 to $1,000,000.00 $3,576.25 $3,701.02
For the 1st$500,000.00 plus $5.02 for ea. additional $1,000.00,
or fraction thereof, to and including $1,000,000.00
$1,000,001.00 and up $6,202.79 $6,419.21
For the 1st $1,000,000.00 plus $3.33 for ea. additional $1,000.00,
or fraction thereof
Other Inspections and Fees:
1. Inspections outside of normal business hours (per hour) $51.98 $53.79
(minimum charge -two hours)
2. Reinspection fees accessed under provisions of Section 305.8 (per hour) $51.98 $53.79
3. Inspections for which no fee is specifically indicated (per hour) $51.98 $53.79
(minimum charge - one-half hour)
4. Additional plan review required by changes, additions or revisions to plans $51.98 $53.79
(per hour) (minimum charge -one-half hour)
5. For use of outside consultants for plan checking and inspections, or both Actual costS2 Actual costs2
Or the total hourly cost to the jurisdiction,whichever is the greatest. This cost shall include
supervision,overhead,equipment,hourly wages and fringe benefits of the employee involved.
2 Actual costs include administrative and overhead costs.
Page 7 of 37
City of Azusa
Schedule of Fees and Charges (Fund 101-Developer Only)
2007-2008
Exhibit- 1
Department/Description
ECONOMIC &COMMUNITY DEVELOPMENT/COMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Approved Proposed
Area 2006-2007 2007-2008
Item Cost Per Cost Per
S-3 ELECTRICAL PERMIT FEES S.F. Avg. S.F. Avg.
Unit Fee Schedule(note: does not include Permit Issuance Fee)
Receptacle, Switch and Lighting, or other.
For receptacle, switch lighting, smoke detectors, or other outlets, at which
current is used or controlled except services, feeders and meter:
First 20, each $1.25 $1.29
Additional outlets, each $0.83 $0.86
(NOTE: For multi-outlet assemblies, each 5 R.or fraction maybe considered as J outlet.)
LIGHTING FIXTURES
For lighting fixtures, sockets, or other lamp holding devices:
First 20, each $1.25 $1.29
Additional fixtures, each $0.83 $0.86
For pole or platform mounted lighting fixtures, each $1,25 $1.29
For theatrical-type lighting fixtures or assemblies each $1.25 $1.29
RESIDENTIAL APPLIANCES
For fixed residential appliances or receptacle outlets for same, including wall-
mounts electric ovens, counter-mounted cooking tops, electric ranges, self-
contained room, console, or through-wall air conditioners, space heaters, food
waste grinders, dishwasher $5.81 $6.01
(NOTE:For other types of air conditioners and other motor-driven appliances having larger
electrical ratings,see Power Apparatus)
TEMPORARY POWER SERVICE
For a temporary service power pole or pedestal, including all pole or pedestal
mounted receptacle outlets and appurtenances, each $24.88 $25.75
For a temporary distribution system and temporary lighting and receptacle
outlets for construction sites, decorative lighting, Christmas tree sales lots,
firework stands, sales booths, additional pole, etc., each $11.61 $12.01
NON-RESIDENTIAL APPLIANCES
For residential appliances and self-contained, factory-wired, non-residential
appliances not exceeding one (1) horsepower(HP), kilowatt(KW), or kilovolt-
ampere (KVA) in rating, including medical and dental devices, food, beverage,
and ice cream cabinets $6.64 $6.87
Page 8 of 37
City of Azusa
Schedule of Fees and Charges (Fund 101-Developer Only)
2007-2008
Exhibit-1
Department/Description
ECONOMIC & COMMUNITY_DEVELOPMENT/COMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Approved) Proposed
Area 2006-2007 2007-2008
Item Cost Per Cost Per
S.F. Avg. S.F.Avg.
POWER APPARATUS
For motors, generators, transformers, rectifiers, synchronous converters,
capacitors, industrial heating, air conditioners and heat pumps, cooking or
baking equipment, and other apparatus, as follows:
Rating in horsepower (HP), kilowatts (KW), kilovolt-amperes (KVA), or kilovolt-
amperes-reactive (KVAR)
Up to and including 1, each $6.64 $6.87
Over 1 and not over 10, each $11.61 $12.01
Over 10 and not over 50, each $29.86 $30.90
Over 50 and not over 100, each $59.71 $61.80
Over 100, each $99.53 $103.00
NOTE: 1.For equipment or appliances having more than one motor,transformer,heater,etc.,
the sum of the combined rating may be used.
NOTE:2. These fees include all switches,circuit breakers,contractors,thermostats,relays and
other directly related control equipment.
BUSWAYS
For trolley and plug-in type busways, each 100 feet or fraction thereof $16.59 $17.17
(NOTE:An additional fee will be required for lighting fixtures,motors and other appliances that
are connected to trolley and plug-in type busways.)
SIGNS, OUTLINE LIGHTING,AND MARQUEES
For signs, outline lighting systems, or marquees supplied from one branch
circuit, each $24.88 $25.75
For additional branch circuits within the same sign outline lighting system, or
marquee, each $8.29 $8.58
SERVICES, SWITCHBOARDS, SWITCHBOARD SECTIONS, MOTOR
CONTROL CENTERS AND PANELBOARDS
For services, switchboards, switchboard sections, motor control centers and
panelboards of 600 volts or less & not over 200 amperes in rating, ea. $24.88 $25.75
For services, switchboards, switchboard sections, motor control centers and
panelboards of 600 volts or less and not over 200 amperes 1,000 amperes in
rating, each $49.77 $51.51
For services, switchboards, switchboard sections, motor control centers and
panelboards over 600 volts or over 1,000 amperes in rating, each $116.12 $120.17
MISCELLANEOUS APPARATUS, CONDUITS AND CONDUCTORS
For electrical apparatus, conduits and conductors for which a permit is
required but for which no fee is herein set forth $24.88 $25.75
(NOTE:This fee is not applicable when a fee is paid for one or more services,outlets, fixtures,
appliances,power apparatus,busways,signs or other equipment.
i
Page 9 of 37
City of Azusa
Schedule of Fees and Charges (Fund 101-Developer Only)
2007-2008
Exhibit- 1
Department/Description
ECONOMIC& COMMUNITY DEVELOPMENT/COMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Approved Proposed
Area 2006-2007 2007-2008
Item Cost Per Cost Per
PRIVATE SWIMMING POOLS S.F. Avg. S.F.Avg.
For new private, residential, inground swimming pools for single, or multi-
family occupancies, including a complete system of.necessary branch circuit
wiring, bonding, grounding underwater lighting, water pumping and other
similar electrical equipment $49.77 $51.51
For other types of swimming pools, therapeutic whirlpools, spas, hot tubs and
alterations to existing swimming pools, each $33.18 $34.34
CARNIVALS AND CIRCUSES
Carnivals, circuses and other traveling shows or exhibitions utilizing
transportable-type rides, booths, displays and attractions.
For electrical generators and electrical driven rides, each $24.88 $25.75
For mechanically driven rides and walk-through attractions or displays having
electric lighting, each $9.95 $10.30
For a system of area and booth lighting, each $9.95 $10.30
For permanently installed rides, booths, displays, and attractions $9.95 $10.30
OTHER INSPECTIONS
For inspection of electrical equipment for which no fee is herein set forth, the
fee shall be determined by the Building Official .
S 4 PLUMBING FEES
Each plumbing fixture or trap or set of fixtures on one trap (including drainage,
vent, water piping and backflow prevention devices therefore) $9.95 $10.30
Each permanent type dishwasher whether individually trapped or not $9.95 $10.30
Each industrial waste pretreatment interceptor including it's trap &vent, except
kitchen type grease interceptors functioning as fixtures traps $9.95 $10.30
Each swimming pool drainage trap & receptor whether connected to a building
drain or building sewer (water supply for pool not included) $9.95 $10.30
Each gas piping system of 1 to 5 outlets or alteration or retest of existing gas
piping system $9.95 $10.30
Each additional outlet over five $249 $2.58
Each gas pressure regulator other than appliance regulators $3.32 $3.43
Each water heater and/or vent $9.95 $10.30
Each solar potable water heating system, including water heater/vent $33.18 $34.34
For repair or alteration of drainage and/or vent piping $9.95 $10.30
Each piece of water-treating equipment and/or water piping installed without
accompanying plumbing $9.95 $10.30
Lawn sprinkler systems on 1 meter including backflow prevention devices $9.95 $10.30
Backflow prevention devices on unprotected water supplied, pools, tanks,
vats, etc. (including incidental water piping) 1 to 5 $9.95 $10.30
Any swimming pool piping associated wit the construction, remodeling or
repair of a swimming pool, spa and hot tub $27.64 $28.61
Each additional device over five (5) $2.49 $2.58
Each building drain installed without accompanying plumbing $9.95 $10.30
Page 10 of 37
City of Azusa
Schedule of Fees and Charges (Fund 101-Developer Only)
2007-2008
Exhibit- 1
Department/Description
ECONOMIC &COMMUNITY DEVELOPMENT/COMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Approved Proposed
Area 2006-2007 2007-2008
Item Cost Per Cost Per
S.F. Avg. . S.F.Avg.
For connection of a house sewer to a public sewer or the extension of a house
lateral onto a lot for future use $28.20 $29.18
For each house sewer manhole $28.20 $29.18
Each installation of a section of house sewer for future use $18.24 $18.88
For the connection of each additional bldg. or work to house sewer $18.24 $18.88
For the connection of a house sewer to a private sewage disposal system $18.24 $18.88
For each private sewage disposal system (septic tank&seepage pit or pits
and/or drainfield) $58.06 $60.09
For each cesspool, overflow seepage pit, percolation test pit, swimming pool
drywell, or drainfield extension or replacement $28.20 $29.18
For disconnection, abandonment, alteration or repair of any house sewer or
private sewage disposal system or part thereof $18.24 $18.88
S�5 MECHANICAL PERMIT FEES
Installation, alteration or relocation of each refrigeration compressor or
absorption unit, &each fuel burning furnace, heater, boiler, and vented
decorative appliance including vents attached thereto:
Up to & including 100,000 BTU $16.59 $17.17
More than 100,000 BTU to& including 1,000,000 BTU $33.18 $34.34
More than 1,000,000 BTU $82.94 $85.83
For each air inlet& air outlet served by any air conditioning system $2.91 $3.01
For each 1,000 sq.ft. or fraction thereof of conditioned area $23.23 $24.04
Note:When a permit is applied for and the total number of air inlets&air outlets is unknown, the
fees shall be based on the sq.ft. of conditioned area.
For the installation, relocation or replacement of each appliance vent installed
and not included in an appliance permit $8.29 $8.58
For the installation or alteration of each air handling unit for air conditioning
including ducts attached thereto:
Up to & including 2,000 CFM - Each unit up to 10 $8.29 $8.58
Each unit over 10 $2.49 $2.58
More than 2,000 CFM to and including 10,000 CFM $24.90 $25.77
More than 10,000 CFM $41.47 $42.92
Note:This fee shall not apply to an air handling unit which is a portion of a factory assembled air
conditioned appliance for which a permit is required elsewhere in this Code.
For each evaporative cooler other than portable type $13.27 $13.74
For required ventilation fans which serve a single register:
Each fan up to 10 $9.95 $10.30
Each fan over 10 $3.32 $3.43
For each required ventilation system which is not a portion of any air
conditioning system for which a permit is required elsewhere in this Code $19.91 $20.60
For the installation or each commercial kitchen hood or spray booth served by
mechanical exhaust, including the fans and ducts attached thereto $41.47 $42.92
For the installation of each fire damper $6.64 $6.87
Alteration of existing duct system where a permit is not required elsewhere $16.59 $17.17
Page 11 of 37
City of Azusa
Schedule of Fees and Charges (Fund 101-Developer Only)
2007-2008
Exhibit - 1
Department/Description '
ECONOMIC & COMMUNITY DEVELOPMENT/COMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Approved Proposed
Area 2006-2007 2007-2008
Item Cost Per Cost Per
Note: 1)for refrigeration system rating one horsepower, one ton,or 12,000 BTU per hourshall S.F. Avg. S.F.Avg.
mean the same quantity
Note:2)forsteam boilers rated in boiler horsepower,one horsepower shall equal 50,000 BTU
perhour
" PLAN CHECK FEES
Building Plan Check Fee -85% of Permit Fee-$15.00 minimum
Electric Plan Check Fee- 80% of Permit Fee-$15.00 minimum
Energy Plan Check Fee - 10% of Building Permit Fee
Mechanical Plan Check Fee -80% of Permit Fee -$15.00 minimum
Plumbing Plan Check Fee-80% of Permit Fee-$15.00 minimum
Page 12 of 37
City of Azusa
Schedule of Fees and Charges Developer Only
2007 -2008
Exhibit 1.2
BUILDING AND SAFETY
Department/Description
Approved Approved Approved Proposed
Area 2004-2005 2005-2006 2006-2007 2007-2008
Item Fee/Unit Fee/Unit Fee/Unit Fee/Unit
S-045 Grading Plan Check Fee Variable Variable Variable Variable
50% of Grading Permit Fee
S-046 Grading Inspection Variable Variable Variable Variable
Fee is 1 1/2%of estimated construction costs
Grading Permit Fee- Based on Cubic Yards $112 $116 $122 $126
Permit Fee for Changes to Original Permit:
$71 $73 $77 $80
$1 to $20,000
$20,001 to$50,000 $71 $73 $77 $80
$50,001 to $75,000 $96 $100 $105 $109
$75,001 to$100,000 .$148 $154 $161 $167
$100,001 to $200,000 $193 $201 $210 $217
$200,000 to$500,000 $249 $259 $271 $280
$500,001 and up $306 $317 $332 $344
Special Site Inspection $56 $58 $61 $63
Commercial - Minimum 2 hours $112 $116 $122 $126
Residential -Minimum 2 hour $112 $116 $122 $126
Residential(non-habitable space)-Min. 2 hours $107 $111 $116 $120
Occupancy Inspection Fee:
0-1 to 15,000 sq ft-1/2 hour of technical staff time $31 $32 $33 $34
15,000 sq.ft. on - 1 hour of technical staff time $56 $58 $61 $63
Bonds forSign(s) - Refundable $168 $175 $183 $189
Demolition Permit Fee- Minimum 1 hour $66 $69 $72 $75
Deputy Inspection Registration Fee- Deputy $31 $32 $33 $34
Emergency Inspection Fee - Minimum 1 hours $92 $96 $100 $103
Hearing Officer Actual Cost Actual Cost Actual Cost Actual Cost
Pre-Plan Check Submittal -Minimum 2 hours $117 $122 $127 $131
Rehabilitation Permit Fee $260 $270 $283 $293
Reinspection Fee - Minimum 1 hour $61 $64 $67 $69
Room Addition Plan Check Fee- Minimum 2 hours . $117 $122 $127 $131
Swimming Pool Permit Fee- Based on Valuation $71 $74 $77 $80
Swimming Pool Plan Check Fee-80% of Permit Fee $56 $58 $61 $63
Trailer Coach $112 $116 $122 $126
Trash Enclosure- $10 for additional enclosure $45 $47 $49 $51
Relocation of Buildings:
0 to 2,000 sq.ft. $264 $274 $287* $297
2,001 to 5,000 sq.ft. $494 $513 $537 $556
5,001 sq.ft. and up $713 $740 $775 $802
Page 13 of 37
City of Azusa
Schedule of Fees and Charges Developer Only
2007 -2008
Exhibit 1.2
BUILDING AND SAFETY
Department/Description
Approved Approved Approved Proposed
Area 2004-2005 2005-2006 2006-2007 2007-2008
Item Fee/Unit Fee/Unit Fee/Unit Fee/Unit
Plan Checking Fee:
Staff rates assessed against deposit.
Executive Staff-per hour $101 $105 $110 $114
Professional Staff-per hour $61 $64 $67 $69
Technical Staff(Plan Checker/Inspector) - per hour $72 $74 $78 $81
On-site Improvement Inspections:
$2,000 deposit required for parking lot paving and miscellaneous testing
Professional Staff-per hour $61 $64 $67 $69
Rates applied against deposit
Technical Staff -per hour $56 $58 $61 $63
Rates applied against deposit
Page 14 of 37
City of Azusa
Schedule of Fees and Charges -Developer Only
2007 -2008
Exhibit 2
PLANNING AND ENGINEERING
Department/Description
Approved Approved Approved Proposed
Area 2004-2005 2005-2006 2006-2007 2007-2008
Item Fee/Unit Fee/Unit Fee/Unit Fee/Unit
S-001 Zoning Clearance $50 $50 $52 $54
S-002 Minor Design Review(over the counter) $310 $322 $337 $349
S-003 Staff Level Design Review $1,232 $1,279 $1,339 $1,386
Reduced to $350 for modifications to existing structures
5-004 Major Design Review (Deposit) $6,095 $6,100 (D) $6,100 (D) $6,100 (D)
5-005 Use Permit
Major UP $3,567 $3,804 $3,981 $4,120
Minor UP $895 $930 $973 $1,007
S-006 UP Modifications
Modifications to Major UP $1,562 $1,722 $1,802 $1,865
Modifications to Minor UP $391 $407 $426 $441
S-008 Minor Variance $636 $660 $691 $715
S-009 Variance $3,678 $3,919 $4,102 $4,245
$850 when Single Family Structure is involved
S-010 Zone Change $4,976 $5,000 (D) $5,000 (D) $5,000 (0)
S-012 Development Agreement $8,008 $8,100 (D) $8,100 (D) $8,100 (D)
Annual Monitoring $4,000 (D) $4,000 (D) $4,000 (D)
Deposit for charges at fully allocated hourly rates. All costs recovered.
S-013 General Plan Amendment $10,175 $10,200 (D) $10,200 (D)$10,200 (D)
Deposit for charges at fully allocated hourly rates. All costs recovered.
S-014 Specific Plan $8,140 $8,200 (D) $8,200 (D) $8,200 (D)
Deposit for charges at fully allocated hourly rates. All costs recovered.
S-015 Specific Plan Amendment $3,928 $4,000 (D) $4,000 (D) $4,000 (D)
S-016 Tentative Parcel Map $1,669 $1,833 $1,918 $1,985
5-017 Tentative Tract Map
5-20 lots $2,544 $2,741 $2,869 $2,969
20-50 lots $3,103 $3,323 $3,478 $3,599
50-100 lots $4,370 $4,638 $4,855 $5,024
10D+ lots $5,637 $5,953 $6,231 $6,448
5-018 Reversion to Acreage $1,150 $1,194 $1,250 $1,294
S-019 Lot Merger $432 $449 $470 $486
Page 15 of 37 .
City of Azusa
Schedule of Fees and Charges - Developer Only
2007 -2008
Exhibit 2
PLANNING AND ENGINEERING
Department/Description
Approved Approved Approved Proposed
Area 2004-2005 2005-2006 2006-2007 2007-2008
Item Fee/Unit Fee/Unit Fee/Unit Fee/Unit
S-020 Environmental Categorical Exemption Rev. $92 $95 $100 $103
S-021 Environmental Initial Study $890 $925. $968 $1,002
S-023 Environmental Impact ReportReview $4,070 $4,500 (D) $4,500 (D) $4,500 (D)
Deposit for charges at fully allocated hourly rates. All costs recovered.
S-024 Mitigation Monitoring -CEQA Monitoring $249 $259 $271 $280
Plus $85 hourly rate when applicable
S-025 Annexation $6,105 $6,300 (D) $6,300 (D) $6,300 (D)
Deposit for charges at fully allocated hourly rates. All costs recovered.
S-026 Condominium Conversion Map $4,411 $4,580 $4,794 $4,961
S-027 Minor Sign Review $51 $53 $55 $57
S-028 Major Sign Review $412 $428 $448 $464
S-030 Temporary Occupancy Review $361 $375 $393 $407
S-031 Temporary Use Permit $402 $417 $437 $452
25% discount for Azusa based non-profit organizations
S-032 Continuance Processing $468 $486 $509 $527
S-033 Time Extension Review- Staff $315 $328 $343 $355
S-034 Time Extension Review- Planning Commission $468 $486 $509 $527
S-035 Appeal To Planning Commission $315 $427 $447 $463
S-036 Appeal To City Council $529 $649 $679 $703
S-15 Preliminary Plan Review $203 $211 $221 $229
Nonconforming Use Time Extension N/A $629 $658 $681
S-037 Certificate of Compliance $799 $829 $868 $898
S-038 Street Name Processing W/O Map $789 $819 $857 $887
S-039 Street Re-Name Processing $1,343 $1,395 $1,460 $1,511
S-040 Building Address Processing W/O Map $275 $285 $299 $309
S-041 Building Re-Address Processing $387 $401 $420 $435
Page 16 of 37
City of Azusa
Schedule of Fees and Charges -Developer Only
2007-2008
Exhibit 2
PLANNING AND ENGINEERING
Department/Description
Approved Approved Approved Proposed
Area 2004-2005 2005-2006 2006-2007 2007-2008
Item Fee/Unit Fee/Unit Fee/Unit Fee/Unit
S-044 Special Building Inspection $183 $190 $199 $206
S-047 Public/Private Improvement Plan Check Variable Variable Variable Variable
2.5% of estimated construction costs
5-048 Public/Private Improvement Inspection Variable Variable Variable Variable
2.5% of estimated construction costs
5-049 Final Parcel Maps: $1,272 $1,321 $1,392 $1,430
City Fee $730 County Fee $700
5-050 Final Maps: Map Analysis for Tracts:
1 - 5 Lots
City Fee $910 County Fee$710 $1,440 $1,495 $1,565 $1,620
6 - 10 Lots
City Fee $940 County Fee $915 $1,648 $1,712 $1,792 $1,855
11 - 25 Lots
City Fee $1,002 County Fee$1,350 $2,091 $2,171 $2,273 $2,352
26 -50 Lots
City Fee $1,125 County Fee $2,200 $2,956 $3,069 $3,213 $3,325
51 - 1- Lots
City Fee $1,284 County Fee $3,300 $4,075 $4,232 $4,429 $4,584
101 - 150 Lots
City Fee $1,529 County Fee $5,000 $5,805 $6,028 $6,309 $6,529
151 or more Lots
City Fee$1,761 County Fee $6,600 $7,433 $7,718 $8,079 $8,361
S-051 Easement Checking for Tract Maps $483 $502 $525 $543
City Fee $333 County$210
Easement Checking for Parcel Maps $448 $465 $487 $504
City Fee $329 County$175
S-052 Monument Inspection each $285 $296 $310 $321
City Fee $196 County$125
S-053 Bond Processing $127 $132 $138 $143
City Fee $68 County$75
S-054 Tax Clearance Processing:
5 yr history (provided by County) $687 $713 $746 $772
City Fee$147 County$625
S-055 Lot Line Adjustment $906 $940 $984 $1,018
5-056 Street/ROW Abandonment Proc. $1,124 $1,168 $1,222 $1,265
Page 17 of 37
City of Azusa
Schedule of Fees and Charges -Developer Only
2007 -2008
Exhibit 2
PLANNING AND ENGINEERING
Department/Description .
Approved Approved Approved Proposed
Area 2004-2005 2005-2006 2006-2007 2007-2008
Item Fee/Unit Fee/Unit Fee/Unit Fee/Unit
S-057 Sidewalk/Curb/Gutter:
Up to 75 LF $158 $164 $171 $177
Additional 75 LF, no deposit $51 $53 $55 $57
Driveway Approach/Street Cut:
Up to 100 S.F. $158 $164 $171 $177
Additional 100 S F, no deposit $51 $53 $55 $57
S-058 Obstruction Permit $56 $58 $61 $63
S-060 House Moving Permit $198 $206 $216 $224
Engineering Standard Drawing
S-061 Sewer Saddle $209 $217 $227 $235
S-062 Blueprint/Map Copy Service $15 $16 $17 $18
S-063 Real Property Records Report
Condominium/Townhouses $25 $26 $28 $29
Vacant/Unimproved Land $122 $127 $133 $138
Single Family Dwellings $122 $127 $133 $138
Multi-Family Dwelling - per parcel (plus $8 for addl unit) $122 $127 $133 $138
Commercial Properties $122 $127 $133 $138
S-064 Residential Rental Housing Registration and Inspection:
Per parcel- includes first unit(plus $8 for addl unit) $46 $48 $50 $52
S-065 Lien Release $56 $58 $61 $63
S-066 Admin. Hearing Appeal $173 $180 $188 $195
City Fee $170 Court$25
Project Plans/Specifications- Plus $10 if mailed $40 $42 $44 $46
S-3.1 Block Wall Permit
Verification of Conditions:
County $148 $154 $161 $167
City $127 $132 $138 $143
Agreement and/or Improvement Security, each $168 $175 $183 $189
Extension Time for Improvement Agreement, each $229 $238 $249 $258
Fourth Submittal Originals/Prints $315 $327 $343 $355
Sixth Submittal or Originals/Prints $1,109 $1,152 $1,205 $1,247
Page 18 of 37
City of Azusa
Schedule of Fees and Charges -Developer Only
2007 -2008
Exhibit 2
PLANNING AND ENGINEERING
Department/Description
Approved Approved Approved Proposed
Area 2004-2005 2005-2006 2006-2007 2007-2008
Item Fee/Unit Fee/Unit Fee/Unit Fee/Unit
Eighth and each subsequent submittal of originals/prints $1,322 $1,373 $1,437 $1,487
Minor Land Divisions:
Lot Split $468 $486 $509 $527
Recording Fee:
First Sheet $6 $7 $7 $7
Additional sheets, each $2 $2 $2 $2
LDMA Surcharge (County maps only):
Tract Map $315 $327 $343 $355
Parcel Map $107 $111 $116 $120
Overtime:
Tract Map $1,058 $1,099 $1,150 $1,190
Parcel Map $738 $766 $802 $830
S-6.3 Staff Rates:
Director of Public Works -per hour $139
City Engineer- per hour $121
Assistant City Engineer- per hour $104
Associate City Engineer-per hour $94
Public Works Inspector- per hour $84
Consultant(Invoice + 36% Overhead) Variable Variable Variable Variable
S-6.5 Code Compliance Fee $31 $32 $33 $34
S-7 Landscape Design Standards (Over the Counter Sales) $5 $5 $6 $6
5-18 City-provided Tree Planting -One 15 gallon Tree $87 $90 $94 $97
City-provided Tree Planting -One 24" Box Tree $148 $154 $161 $167
5-95.1 Recovery & Storage of Abandoned Shopping Carts $10 $11 $11 $11
Page 19 of 37
City of Azusa
Schedule of Fees and Charges Developer Only
2007 -2008
Exhibit 3
FIRE SAFETY
Approved Approved Approved Proposed
Area Department/Description 2004-2005 2005-2006 2006-2007 2007-2008
Item Fee/Unit Fee/Unit Fee/Unit Fee/Unit
S-1.1 Fire Safety - Fee per Hour:
Fire Plan Check $87 $90 $90 $93
Fire Alarm System $87 $90 $90 $93
Fire Extinguisher Service $87 $90 $90 $93
Flammable Storage $87 $90 $90 $93
Hood System $87 $90 $90 $93
Spray Booths $87 $90 $90 $93
Subdivision Plan Checking $87 $90 $90 $93
Fire Permit Fees
Occupancy Inspection -per hour $87 $90 $90 $93
Christmas Tree Lot Inspection -per hour $87 $90 $90 $93
Circus/Carnival Inspection - Minimum 2 hours $173 $180 $180 $186
Flammable Liquid Tank Site Inspection -Minimum 3 hours $259 $269 $269 $278
Liquid Petroleum Gasses - per hour $87 $90 $90 $93
Magnesium Working - Minimum 2 hours $173 $180 $180 $186
Motor Vehicle Repair Garages-per hour $87 $90 $90 $93
Oxygen System Installation - Minimum 2 hours $173 $180 $180 $186
Storage/Handling Flammable Liquids - Minimum 2 hours $173 $180 $180 $186
Underground Tank Installation -Minimum 4 hours $346 $359 $359 $372
Underground Tank Removal - Minimum 3 hours $259 $269 $269 $278
Fireworks Stands - Minimum 1/ hour $44 $45 $45 $47
Metal Foundry- Minimum 2 hours $173 $180 $180 $186
Places of Assembly- Minimum 2 hours $173 $180 $180 $186
Pyrotechnical Special Effects-per hour $87 $90 $90 $93
Public Rifle/Gun Ranges - Minimum 2 hours $173 $180 $180 $186
Tire Storage Areas in Excess of 1,000 cu.ft. -per hour $87 $90 $90 $93
Automobile Dismantling/Storage Yards- Minimum 2 hours $173 $180 $180 $186
Commercial Woodworking Facilities with Dust Collection
Systems Greater than 25 gallons- Minimum 2 hours $173 $180 $180 $186
Educational/Daycare Centers - Minimum 3 hours $259 $269 $269 $278
Miscellaneous Fire Fees-per hour
Residential Inspection per Sec. 13146.2 of H&S Code $87 $90 $90 $93
Engine Company Standby $87 $90 $90 $93
Hazardous Materials Response $87 $90 $90 $93
Special Inspections $87 $90 $90 $93
Weed Abatement(Processing & Referral) $87 $90 $90 $93
Page 20 of 37
City of Azusa
Schedule of Fees and Charges
2007-2008
Exhibit 3A
ADULT BUSINESSES
Area Department/Description Approved Proposed
Item 2006-2007 2007-2008
Fee/Unit Fee/Unit
Business Licenses
1. Adult-oriented business license See Business License See Business License
2. Adult Business License Application Fee $163 $169
3. Initial Business License Fee See Business License See Business License
4. Annual Renewal Fee $33 $34
5. Adult Business License Appeal Fee $2,174 $2,250
6. Live Entertainer License Actual time spent at hourly rate Actual time spent at hourly rate
of involved City Staff, charged of involved City Staff, charged
against$2,500 initial deposit against$2,500 initial deposit
7. Figure Model License Actual time spent at hourly rate Actual time spent at hourly rate
of involved City Staff, charged of involved City Staff, charged
against$2,500 initial deposit against$2,500 initial deposit
8. Live Entertainer/Figure Model License Renewal Actual time spent at hourly rate Actual time spent at hourly rate
of involved City Staff, charged of involved City Staff, charged
against$2,500 initial deposit against$2,500 initial deposit
Planning
1. Interim Adult Use Planning Permit Actual time spent at hourly rate Actual time spent at hourly rate
of involved City Staff, charged of involved City Staff, charged
against $5,000 initial deposit against$5,000 initial deposit
2. Final Adult Use Planning Permit Actual time spent at hourly rate Actual time spent at hourly rate
of involved City Staff, charged of involved City Staff, charged
against$5,000 initial deposit against $5,000 initial deposit
3. Extension of Amortization Actual time spent at hourly rate Actual time spent at hourly rate
of involved City Staff, charged of involved City Staff, charged
against$5,000 initial deposit against$5,000 initial deposit
Page 21 of 37
City of Azusa
Schedule of Fees and Charges
2007 -2008
Exhibit 4
POLICE
Approved Approved Approved Proposed
Service Department/Description 2004-2005 2005-2006 2006-2007 2007-2008
Area Fee/Unit Fee/Unit Fee/Unit Fee/Unit
S-067 Noise Disturbance Response Variable Variable Variable Variable
Full cost recover after 2nd response
S-068 Alarm registration ' $25 $26 $25 $25
Renewal $16 $16 $16 $16
False Alarm Response - Registered alarm Variable Variable Variable Variable
1 st free, $50, $250, $500 thereafter
False Alarm Response- Unregistered alarm Variable Variable Variable Variable
1st free, $50, $250, $500 incrementally
5-069 DUI Accident Response Investigation $1,000 $1,038 $1,087 $1,125
S-070 Equipment Citation Verification (Azusa PD) No Charge No Charge No Charge No Charge
Equipment Citation Verification (Citation by other PD) $11 $12 $12 $12
S-071 Vehicle Verification (Azusa PD) $30 $31 $33 $34
Vehicle Verification (Citation by Other PD) $30 $31 $33 $34
S-072 Public Safety at Special Events:
Office - per hour $95 $99 $103 $107
Reserve Officer $30 $31 $33 $34
S-073 Entertainment Permit-Temporary, $215 $223 $234 $242
Entertainment Permit- Regular $215 $223 $234 $242
Entertainment Permit- Renewal $215 $223 $234 $242
S-074 Dance Permit-One Time $35 $36 $38 $39
Dance Permit-Annual $35 $36 $38 $39
Pawn Shop Permit $35 $36 $38 $39
S-075 Vehicle Impound Fees $60 $62 $65 $67
S-076 Repossessed Vehicle Release $11 $11 $12 $12
S-077 Police Records Check/Clear Letter $20 $21 $22 $23
S-078 Immigration Letters. $20 $21 $22 $23
5-079 Public Safety Application Background Check $25 $26 $27 $28
S-081 Police Photo Reproduction -plus cost of photos $50 $52 $54 $56
Photo CD Reproduction $5 to$10 $5 to$10
S-082 Video/Audio Tape/CD Reproduction $70 $73 $73 $73
Page 22 of 37
City of Azusa
Schedule of Fees and Charges
2007 -2008
Exhibit 4
POLICE
Approved Approved Approved Proposed
Service Department/Description 2004-2005 2005-2006 2006-2007 2007-2008
Area Fee/Unit Fee/Unit Fee/Unit Fee/Unit
5-083 Police Report Copy Variable Variable Variable Variable
.50 first page+.15 each additional page
No charge if report is 4 pages or less. Regulated Fee
S-084 Special Computer Search -per hour $70 $73 $76 $79
S-085 Civil Subpoena Processing Variable Variable Variable Variable
No change to current fee of$20 plus reproduction costs
and $150/day deposit+travel. Regulated Fee
5-086 Duces Tecum Subpoena Processing Variable Variable Variable Variable
Fees are set by State law
5-087 Animal Regulation, as per Ordinance:
Program under review for cost savings
Dog License - Regular- 1 year license $40 $40 $40 $40
Dog License -3 year license $120 $120 $120 $120
Dog License - Neutered - 1 year license $20 $20 $20 $20
Dog License - Neutered -3 year license $60 $60 $60 $60
Senior/Low Income - 1 Dog License Free Free Free Free
Lifetime with Implanted Microchip $155 $155 $155 $155
Duplicate $10 $10 $10 $10
Late Payment Processing Fee- 50% of License Fee
Voluntary Cat Licenses
3-year License $31 $32 $32 $32
Lifetime with Implanted Microchip $52 $54 $54 $54
S-019 Business Inspection:
Carnival Worker License $30 $31 $33 $34
S-020 Vehicle Code Enforcement Per Court Per Court Per Court Per Court
S-021 Parking Enforcement Per Court Per Court Per Court Per Court
5-022 General Code Enforcement Actual Cost Actual Cost Actual Cost Actual Cost
DUllmpound $178 $185 $193 $200
Impound & Collision Tow Service-per hr. (minimum 1 hr.) $101 $105 Variable Variable
Storage Fees- Per Day
Automobiles and Light Trucks $23 $24 $40 Max $40 Max
Trucks over 1 Ton $26 $27 $50 Max $50 Max
Semi-Truck and Trailer $26 $27 $50 Max $50 Max
Motorcycle $10 $11 $46.75 Max $46.75 Max
S-025 Accident Report Investigation. Fee set by State Law. $17 $18 $18 $19
Page 23 of 37
City of Azusa
Schedule of Fees and Charges
2007 -2008
Exhibit 4
POLICE
Approved Approved Approved Proposed
Service Department/Description 2004-2005 2005-2006 2006-2007 2007-2008
Area . Fee/Unit Fee/Unit Fee/Unit Fee/Unit
5-027 Alarm Monitoring Service Actual Cost Actual Cost Actual Cost Actual Cost
5-028 Jail $90 $94 $98 $101
S-032.1 Court Order Custody Reimbursement Fee per 24-hour $90 $94 $98 $101
period or fraction thereof
Incident Report $20 $20 $21 $22
S-032.4 Paramedic Service Actual Cost Actual Cost Actual Cost Actual Cost
S-032.5 Weed Abatement Inspection (Processing & Referring) $260 $270 $282 $292
Traffic Collision Report Injury $20 $20 $21 $22
Traffic Collision Report -- Non-injury $10 $10 $11 $11
Comm Srvc Officer Special Event Fees per Hour $40 $42 $42 $42
Police Aide Special Event Fees per Hour $12 $12 $12 $12
Page 24 of 37
City of Azusa
Schedule of Fees and Charges
2007 -2008
Exhibit 5
RECREATION
Approved Approved Approved Proposed
Service 2004-2005 2005-2006 2006-2007 2007-2008
Area partment/Description\\ Fee/Unit Fee/Unit Fee/Unit Fee/Unit
S-33 Aquaatti - Program:
Swimming Lessons- Children/Group /lll $25 $25 $29 $30
Swimming Lessons-Children Private $25 $25 $29 $30
Swimming Lessons -Adult/Grou $25 $25 $29 $30
Swimming Lessons - du rivate $25 $25 $29 $30
Swimming T $50 $50 $50 $50
rtional Child-same farrily) — $45 $45
Lap Swim $2 $2 $2 $2
Water Exercise-Adults $25 $25 $29 $30
Water Exercise - Seniofs.(per class-period) $1 $1 $1 $1
S-34/ Recreation Swimming: /-
J -Children up to 12 years-old--- t$0.50 $0.50 $0.50 $0.50
1.2_years ola der includes slide �$1 $1 ' $1__$0-50'
Teens up-to 17-inclades-slide- $2 $2 $2 2
Sen rs(Ages 50+) //G�JJy4€s%' \ W'1
Adults 18 and-older includes slide v $ $3 $3 3
S-35 Swimming Pool Rental - Minimum of 2 hours/security deposit (refundable)
1-100 people $300/$200 $300/$200 $300/$200 $300/$200
101-250 people $400/$200 $4001$200 $400/$200 $400/$200
251-350 people $500/$200 $500/$200 $500/$200 $500/$200
Additional-Water Slide $100/$50 $100/$50 $100/$50 $100/$50
S-36 Leisure Classes Varies Varies Varies Varies
Sand Beach Volleyball (per team) $40 $40
S-38 Adult Sports Programs:
Adult Baseball $350
Adult Softball 1r $360 $350 $350 $350
Adult Basketball $300 $300 $300 $300
Adult Volleyball $175 $175 $185 $185
Adult Softball Tournaments $200. $200 $200 $200
Golf Tournament /y� f $90 $90 $100
S-41 Youth Sports Programs:
Pony Baseball Fee \ $65 $65 $65 $65
Winter Pony Baseball $40 $40 $40 $40
Mighty-Mite Baseball (T-Ball) $40 $40 $40 $40
Mighty-Mite Baseball (Coach Pitch) $40 $40 $40 $40
Mighty-Mite Basketball $40 $40 $40 $40
Mighty-Mite Flag Football $40 $40 $40 $40
Mighty-Mite Soccer $40 $40 $40 $40
Flag Football (T Shirt Uniforml)- $25 new : $20 returning $25/$20 $25/$20 $25/$20 $25/$20
Basketball (T Shirt Uniforms-J$25 new : $20 returning $25/$20 $25/$20 $25/$20 $25/$20
Summer Basketball $40 $45 ,$45 $45
Page 25 of 37.
City of Azusa
Schedule of Fees and Charges
2007 -2008
Exhibit 5
RECREATION
Approved Approved Approved Proposed
Service /�" 2004-2005 2005-2006 2006-2007 2007-2008
Area DepartmentlDescription Fee/Unit Fee/Unit Fee/Unit Fee/Unit
/
Volleyball (T Shirt Uniform & Spandex Shorts-Shorts included $25/$20 $25/$20 $25/$20 $30/$25
for Y07/08) - $30 new: $25 returning
Soccer(T Shirt-Uniform) -$25 new : $20 returning $25/$20 $25/$20 $25/$20 $25/$20
Canyon City Girls Fast Pitch Softball $45 $45 $45
S-41.1 Ball Diamond Rental
Drag, Line and Water Field-Prepared $20 $20 $20 $20
Staff, scorekeeping -per hour $10 $10 $10 $10
Use of Scoreboards $15 $15 $15 $15
Field Rental-No Lights $20 $20 $20 $20
Field Rental-With Lights $30 $30 $30 $30
Use of Bases $15 $15 $15 $15
Deposit for Use of Bases $200 $200 $200 $200
Use of Strike Zone Mat $15 $15 $15 $15
Athletic Field Charge: (Green Space)
Memorial Park- per hour 1 $60 $60 $60 $60
Northside South Field Area-per hour $40 $40 $40 $40
Gladstone Park- per hour $ 0� $30 $30
Lights Included � ( ,i�7M� i//� 44
S-43 Golden Days Special Events-
2K/5K Run/Walk: Youth Price/ re-registration/Day of the event $10/$15101P5 $1 /$20 $10/$15
2K/5K Run/Walk: Adult Price/Pre-registration/Day of the event $15/$20
S-44 Children's Day Camp ( $85/75 per week) ($17/$15 per day x 5 days/we k)
Weekly Fee - Discount$2.00 for 2nd child in family
Registration fee (one time) $20 $20
Summer Day Camp (per day) $17/$15 $17/$15 $17/$15 $17/$15
S-47 Recreation Special Events:
Haunted House Dance $10 $10 $10 $10
Back to School Dance $10 $10 $10 $10
Winter Wild Dance $10 $10 $10 $10
Tournament of Champion Dance $10 $10 $10 $10
March Madness Dance $10
Spring Thing Dance $10 $10 $10 $10
Bill Chill Dance $10 $10 $10 $10
Turkey Tango Dance $0 $10 $10 $10
Summer Is Here Dance $0 $10 $10 $10
Trunk or Treat Car Show vendor $25 $25 $25 $25
Tournament of Champions Finals at APU Events Center(Adult) $3 $3 $3 $3
(Student) $2 $2 $2 $2
(Child 3-11) $1 $1 $1 $1
Volleyball-Glinic "—===:� — $20
Lanco
mpic Track(per school) $0 $0 $100 $1 DO
Mayo Food Vendor $30-$50 $30-$50 $30-$50 $50
sta Food Vendor $50 $50 $75 $75
Page 26 of 37
City of Azusa
Schedule of Fees and Charges
2007 -2008
Exhibit 5
RECREATION
Approved Approved Approved Proposed
Service 2004-2005 2005-2006 2006-2007 2007-2008
Area Department/Description Fee/Unit Fee/Unit Fee/Unit Fee/Unit
Memorial Park Facilities
Meeting Room - normal operating hours $30 $30 $30 $30
-outside normal hours $40 $40 $40 $40
- Non-Resident Fee (Flat) $50 $50 $50 $50
Gym or Main Room - normal operating hours $40 $40 $40 $40
-outside normal hours $60 $60 $60 $60
- Non-Resident Fee (Flat) $125 $125 $125 $125
Kitchen (Flat Fee) $15/hr $50 $50 $50
- Non-Resident Fee (Flat) $25 $25 $25 $25
Cleaning (Flat Fee) $50 $50 $50 $50
Cinco de Mayo (Novelty and Craft Vendor Fees) $50
Holiday Crafts (Vendors Fees) $25 $25 $25 $35
Girls Night In $20 $20
Bounce House Application Usage $20 $20 $20 $20
Non-Resident Fee:(Flat) $20 $20 $20 $20
Picnic Shelter Application Rental (Gladstone Park)
Area# 1 N/A N/A N/A $20
Area#2 N/A N/A N/A $20
Area#3 N/A N/A N/A $20
Non-Resident Fee:(Flat) N/A N/A N/A $20
Picnic Shelter Application Rental (Memorial Park)
Single Shelter(Area#2,3,4 & 5) $20 $20 $20 $20
Double Shelter(Area# 1& 6) $30 $30 $30 $30
Non-Resident Fee:(Flat) $20 $20 $20 $20
Picnic Shelter Application Rental (Northside Park)
S-Leg Area# 1 $20 $20 $20
S-Leg Area#2 $20 $20 $20
S-Leg Area#3 $20 $20 $20
S-Leg Area#4 $20 $20 $20
S-Leg Area # 5 (includes serving tables) $30 $30 $30
Non-resident fee (flat) $20 $20 $20
Picnic Shelter Application Rental (Pioneer Park)
NE Section Area# 1 $30 $30 $30 $30
NE Section Area#2 $20 $20 $20 $20
NE Section Area#3 $20 $20 $20 $20
Non-Resident Fee:(Flat) $20 $20 $20 $20
Gazebo Shelter Area#4 NIA N/A N/A $40
Page 27 of 37
City of Azusa
Schedule of Fees and Charges
2007 -2008
Exhibit 6
LIBRARY
Approved Approved Approved Proposed
Service 2004-2005 2005-2006 2006-2007 2007-2008
Area Department/Description Fee/Unit Fee/Unit Fee/Unit Fee/Unit
S-097 Inter-Library Loan Processing $1.50 $1.50 $1.50 $1.50
Plus Postage
S-098 Book Reservation per Item $0.50 $0.50 $0.50 $0.50
S-099 Lost Library Card Processing $5 $5 $5 $5
S-100 Proces3ing Overdue Material:
Per item per day-Adult $0.20 $0.20 $0.20 $0.20
Per item per day- Child $0.10 $0.10 $0.10 $0.10
S-101 Lost/Damage Library Material Processing $10 $10 $10 $10
S-102 Passport Application $30 $30 $30 $30
Rate set by Fed. Govt.
5-103 Video Cassette/DVD Rental per Item (for two days) $1.50 $1.50 $1.50 $1.50
S-104 Rental of Library Auditorium
For Profit-during business hours-per hour(minimum 3 hours) Variable Variable $15.00 $20.00
For Profit-outside business house-per hour(minimum 3 hours) Variable Variable $15.00 $20.00
Non-Profit Organizations-per.hour-outside Azusa (min. 3 hours) Variable Variable $10.00 $15.00
- During business hours Variable Variable $10.00 $15.00
-Outside business hours Variable Variable Variable Variable
Resident Non-Profit& Government(minimum 3 hours) Variable Variable No Charge No Charge
Library Cards No Charge No Charge No Charge No Charge
Personal Computer Usage - per Hour No Charge No Charge No Charge No Charge
S-52 Filing Special Materials per Item Request No Charge No Charge No Charge No Charge
5-53 Photocopy Charges per Page Variable Variable Variable Variable
Rate set by concessionaire
Page 28 of 37
City of Azusa
Schedule of Fees and Charges
2007 -2008
Exhibit 7
Utilities
Approved Proposed
Area Department/Description 2006-2007 2007-2008
Item Fee/Unit Fee/Unit
Utility Services
S-105 New Utility Account Setup
Connect Fee-Apt. Owners $33 $34
Connect Fee-All Others $39 $40
5-106 Utility Delinquent Turn Off/On
7 am-5pm $33 $34
5pm-12am $111 4115
Late Payment Penalty:
$7.50 or 5% of total outstanding balance, whichever is greater
Standby after hours charge, Fri+Sat until 8 pm $111 $115
S-107 Theft of Water/Light Investigation $216 $224
Damages and estimated.usage will also be billed
S-108 Water Pressure Test $55 $57
1 st test free
S-109 Water Meter Test
Charge fully allocated hourly rate
S-110 Water Quality Test $100 $103
Plus lab costs
5-111 Flow Test $332 $344
S-112 Temporary Meter Rental Services Variable Variable
$100 per meter plus$1,000 deposit
S-113 New Water Meter Installation $205 $212
plus material costs
S-114 New Water Service Installation
3/4"- 1" $2,322 $2,403
Deposit
2„ $2,765 $2,861
Deposit
3, $6,193 $6,409
Deposit
4" $6,746 $6,981
Deposit
6^ $6,516 $8,813
Deposit
S-115 New Backflow Device Inspection Review $332 $344
S-116 Annual Backflow Device Inspection Review $111 $115
Page 29 of 37
City of Azusa
Schedule of Fees and Charges
2007-2008
Exhibit 7
Utilities
Approved Proposed
Area Department/Description 2006-2007 20D7-2008
Item Fee/Unit Fee/Unit
Utility Services
5-117 Water Service Various Various
No change to various rates based on service size and usage
5-118 Sewer Blockage Check $332 $344
Minimum charge plus fully allocated hourly rates
No charge, if City fault.
5-119 Sewer Dye Test $188 $195
S-120 Emergency Sewage Spill Response Actual Actual
Fully allocated hourly rate for all responding personnel
S-121 Wastewater Service
City to perform study to determine recovery of system replacement costs.
S-122 Electric Meter Test
First test in six months
Second test in six months
Residential $166 $178
Commercial $315 $337
Industrial $464 $497
S-123 Total Electrical Service Re-Install $376 $497
Plus materials
5-124 Additional Electric Span Install $376 $497
Plus materials
S-125 Temporary Electric Installation
Overhead <100 ft
Underground <50 ft
All $376 $497
Plus material
5-126 Temp Single Phase Transformer Installation $1,769 $3,000
Minimum plus material costs
S-127. Temp Three Phase Transformer Installation $3,871 $6,000
Minimum plus material costs
S-128 Electric Line Extension/Upgrade Actual Actual
Fully allocated hourly rates
S-129 .Electric Services Various Various
Various rates depending on type of services and usage, time of year and time of day.
Page 30 of 37
City of Azusa
Schedule of Fees and Charges
2007 -2008
Exhibit 7
Utilities
Approved Proposed
Area Department/Description 2006-2007 2007-2008
Item FeelUnit Fee/Unit
Utility Services
5-130 . Banner Installation $420 $450
S-131 After Hours Standby/Call Out Actual Actual
Full allocated hourly rates with a two hour minimum.
Water System Development Fees:**
Residential:
Single family residential = $9,535.04/acre, $1,589.25/dwelling unit $9,168.31/$1,528.12** $9,535.04/$1,589.25
Multi-family residential = $16,286.58/acre, $1,017.92/dwelling unit $15,660.17/$978.77** $16,286.58/$1,017.92
Commercial/Industrial:
Commercial = $7,308.45/acre, $0.731sf $7,027.3640.70** $7,308.45/$0.73
Industrial = $7,865.37/acre, $0.31/sf $7,562.85/$0.30** $7,865.371$0.31
Park/School:
School = $6,159.77/acre or unit $5,922.85** $6,159.77
Park= $2,818.86/acre or unit $2,710.44** $2,818.86
Water System Annexation Fees:**
Residential:
Single family residential = $4,154.38/acre, $692.47/dwelling unit $3,994.59/$665.84** $4,154.38/$692.47
Multi-family residential = $7,096.39/acre, $443.53/dwelling unit $6,823.45/$426.47** $7,096.39/$443.53
Commercial/Industrial:
Commercial = $3,184.06/acre, $0.31/sf $3,061.60/$0.30** $3,184.06/$0.31
Industrial = $3,427.17/acre, $0.13/sf $3,295.36/$0.12** $3,427.17/$0.13
Park/School:
School = $2,683.91/acre or unit $2,580.68** $2,683.91
Park=$1,228.43/acre or unit 1181.18** $1,228.43
**Approved by City Council on 08/07/06
Page 31 of 37
City of Azusa
Schedule of Fees and Charges
2007 -2008
Exhibit 8
BUSINESS LICENSES
Approved Approved Approved Proposed
Service 2004-2005 2005-2006 2006-2007 2007-2008
Area Department/Description Fee/Unit Fee/Unit Fee/Unit Fee/Unit
S-133 Application Fee- New Business
Outside Contractor $61 $63 $66 $69
Reinstate Outside Contractor $61 $63 $66 $69
Rental Business $61 $63 $66 $69
All Others $127 $132 $138 $143
5-134 Home Occupation Permit $57 $59 $61 $64
S-135 New Taxi/Tow Truck Permit $509 $528 $553 $572
S-136 Massage Parlor Technician Permit $168 $174 $182 $189
5-137 Application Fee - Renewal $30 $32 $33 $34
5-138 Business License Duplicates $11 $11 $12 $12
S-139 Printouts of Business License Lists $10 $10 $11 $11
S-140 Solicitor Permit-All
1st Solicitation $46 $48 $50 $52
Each Additional Permit $31 $32 $33 $34
5-141 Yard Sale Permit $20 $20 $20 Not required`
S-142 Bingo Permit $172 $179 $187 $194
S-143 Fireworks Stand Permit $239 $248 $260 $269
Field Collection Fee on Delinquent Accounts -.plus penalties $51 $53 $55 $57
5-96 Filming or Other Use of City Facilities -per day $1,058 $1,099 $1,150 $1,190
25% Discount for Azusa-based nonprofit organizations
Filming on Private Property $305 $317 $332 $344
S-97 Registration Fee for Non-profit Businesses within a $36 $37 $39 $40
Commercial Building, i.e. banks, schools, etc.
"Ordinance No. 07-05, approved by Council on 05/07/07
Page 32 of 37
City of Azusa
Schedule of Fees and Charges
2007 -2008
Exhibit 9
ADMINISTRATIVE PROCESSING COSTS
Approved Approved Approved Proposed
Service Department/Description 2004-2005 2005-2006 2006-2007 2007-2008
Area Fee/Unit Fee/Unit Fee/Unit Fee/Unit
S-144 Returned Check Processing- 1st Check/2nd Check $25 $25 $26 $25/$35
Fees set by State Code
S-145 Re-issuance of lost checks $71 $74 $77 $BO
S-146 Document Reproduction $0.50 $0.50 $0.52 $0.54
$.15 each additional sheet
No charge if the report is 4 pages or less
Legal Size -per page
Letter Size- per page
5-147 Document Certification $31 $32 $33 $34
S-148 Audio Tape Copy Service $46 $48 $50 $2
S-149 Candidate Processing $25 $25 $26 $27
Fee set by State Code
5-150 Notary Service $10 $10 $10 $10
Fee set by State Code
Project specifications and plans $41 $43 $45 $47
$10.00 additional if mailed
S-88.1 Processing of Payroll Garnishments per Transactions- $5 $5 $5 $5
set by Court Order
S-89 Map and Publication Production Sale
To Azusa Residents-maximum $5 $5 $5 $5
Blueprint Reproduction $10 $10 $11 $11
5-91 Code Updating -annual $173 $180 $189 $196
5-93 Records Research Service:
15 minutes or less $16 $16 $17 $18
Over 15 minutes-per 1/4 hour or part thereof $20 $21 $22 $23
S-94 Bond Issuance and Administration -(includes extra $50 $305 $317 $332 $344
per hour)
Page 33 of 37
City of Azusa
Schedule of Fees and Charges
2007-2008
Exhibit 10
TRANSPORTATION
Approved Approved Approved Proposed
Service 2004-2005 2005-2006 2006-2007 2007-2008
Area Department/Description Fee/Unit Fee/Unit Fee/Unit Fee/Unit
Monthly Foothill Transit Passes
Senior/Disabled $10/$7 $10/$7 $18/$15 $18/$15
Student K-12 $18/$12.75 $18/$12.75 $25/$19.75 $25/$19.75
College/Vocational $21/$14.50 $21/$14.50 $25/$19.75 $25/$19.75
Local Lines $46/$32 $46/$32 $55/$41 $55/$41
Silver Streak $80/$60
Express 4 $92/$71 $92/$71 Discontinued Discontinued
Commuter Express $117/$97 $117/$97 $120/$100 $130/$110
Discounted passes are available to eligible users and on a first come-first serve basis.
Dial-A-Ride Transit(one-way)
Medical and Social Services:
Azusa, Covina, Duarte, Glendora $0.50 $0.50 $0.50 $0.50
Baldwin Park, Monrovia, San Dimas, West Covina $1.50 $1.50 $1.50 $1.50
Non-medical appointments limited to City limits $0.50 $0.50 $0.50 $0.50
Senior Lunch Program $0.25 $0.25 $0.25 $0.25
Available to eligible users
Metrolink Monthly Passes
City residents save $25 on monthly passes Variable Variable Variable Variable
Employees of Azusa businesses receive $15 or a match of
the amount offered by the employer up to a limit of$25. Variable Variable Variable Variable
Page 34 of 37
3
City of Azusa s
Schedule of Fees and Charges
2007 - 2008
Exhibit 11
WOMAN'S CLUB
AND SENIOR CENTER
Approved Approved Approved Proposed
Service 2004-2005 2005-2006 2006-2007 2007-2008
Area Department/Description Fee/Unit Fee/Unit Fee/Unit Fee/Unit
S-48 Woman's Club Rental to Public Coordinated by Contractor:
Weekdays Meetings-8 a.m. - 5 p.m. (addl hours $75 each) $250 $250 $250 $250
Friday Evening Event $300 $300 $300 $300
Saturday Afternoon Event (until 5p.m.) $400 $400 $400 $400
Saturday Afternoon Event(past 5p.m.) $500 $500 $500 $500
Saturday Evening $600 $600 $600 $600
Sunday Event-Anytime $400 $400 $400 $400
Event Liability Insurance $150 $150 $150 $150
Security Deposit $300 $300 $300 $300
Refundable, deposit to hold date
Patio Wedding Ceremony $300 . $300 $300 $300
Fee split between City and Contractor
Additional time > 5 Hours $250 $250 $250 $250
Per hour, fee split between City and Contractor
Quincinera-Anytime $700 $700 $700 $700
Cleaning fee $100 $100 $100 $100
Decorating fee outside normal hours of operation (per hour) $15 $15 $15
Woman's Club-For Azusa based Non-Profit Organizations
Building Rental (per hour including setup and clean up time) $50 $50 $50 $50
Kitchen (flat fee) $25/hr $75 $75 $75
Damage Deposit $300 $300 $300 $300
Staffing (per hour) $15 $15 $15 $15
Cleaning Fee $100 $100 $100 $100
Event Liability Insurance $150 $150 $150 $150
Alcohol Liability Insurance $300 $300 $300 $300
Gazebo at City Hall $300 $300 $300 $300
S-48.3 Rental of Senior Center
Small Class Rooms:(non-profit)/(profit) per hour $30/$50 $30/$50 $30/$50 $30/$50
Large Room:(non-profit)/(profit) per hour $60/$100 $60/$100 $60/$100 $60/$100
Kitchen:(non-profit)/(profit)flat fee $25/$50/hr $50/$75 $50/$75 $50/$75
Staffing:(after hours only)(non-profit)/(profit) minimal per hour $15/$15 $30/$30 $30/$30 $30/$30
Cleaning Fee:flat fee $100 $225 $225 $225
Security Deposit: $200 refundable deposit $200 $200 $200 $200
Non-Resident Fee (flat) $50 $50 $50 $50
Decorating fee outside normal hours of operation (per hour) $15 $15 $15
5-48.2 Special Event Insurance (Actual Cost of Coverage) -depending $145 $1_4.5_ $145 $145
on activity and Certificate of Insurance -per hour
Senior Lunch Program (suggested) donation 1.75 $1.85 $1.85 $1.95
Page 35 of 37
City of Azusa
Schedule of Fees and Charges
2007-2008
Exhibit 12
GIS MAPS
Approved Approved Approved Proposed
Area Department/Description 2004-2005 2005-2006 2006-2007 2007-2008
Item Fee/Unit Fee/Unit Fee/Unit Fee/Unit
-S-16.1 Paper Map Products Price List
1. Public Access Terminal-Screen Viewing No Charge No Charge No Charge No Charge
2. City Map Books $10 $11 $11 $12
3. A Size Plot; 8.5 X 11 $11 $11 $11 $12
4. . A Size Plot: 8.5 x 11 with photo $16 $16 $17 $18
5. B Size Plot: 11 x 17 $11 $11 $11 $12
6. B Size Plot: 11 x 17 with photo $16 $16 $17 $18
7. C Size Plot: 17 x 22 $25 $26 $28 $29
8. C Size Plot: 17 x 22 with photo $36 $37 $39 $40
9. D Size Plot: 34 x 22 $51 $53 $55 $57
10. D Size Plot: 34 x 22 with photo $67 $69 $72 $75
11. E Size Plot: 34 x 46 $81 $85 $89 $92
12. E Size Piot: 34 x 46 with photo $132 $137 $144 $149
13. Zoning Citywide Book(11 x 17 sheets) $51 $53 $55 $57
14. City General Plan Land Use or Zoning Map (3 x 5 ft.) $25 $26 $28 $29
15. City General Plan Land Use or Zoning Map (6 x 6 ft.) $51 $53 $55 $57
16. Hourly Charge for Custom Mapping Work $67 $69 $72 $75
Page 36 of 37
City of Azusa
Schedule of Fees and Charges
2007-2008
Exhibit 13
Redevelopment
Approved Approved Approved Proposed
Service 2004-2005 2005-2006 2006-2007 2007-2008
Area Department/Description Fee/Unit Fee/Unit Fee/Unit Fee/Unit
S-480 Loan Subordination Fee $204 $211 $221 $229
Loan Fee Processing
Page 37 of 37
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA,
ESTABLISHING A USER FEE SCHEDULE FOR VARIOUS MUNICPAL ACTIVITIES AND
SERVICES
WHEREAS, the City of Azusa is empowered to impose reasonable service fees for a variety
municipal benefits and services; and
WHEREAS, the City Council of the City of Azusa has determined that the users of these services
should be charged fees to cover the City's expenses for providing these services; and
WHEREAS, the City Council has determined that it is necessary to adopt a Schedule of Fees and
Charges which sets forth charges for these services; and
WHEREAS, it is the intention of the City Council that the fees set forth herein shall cover,but not
exceed, the estimated reasonable cost of providing the service for which the fee is charged,except for
such fees that may legally generate revenue: and
WHEREAS, based upon evidence provided, the City Council hereby determines,that the fees
cover, but do not exceed, the reasonable cost of providing the services for which the fee is charged;
and
WHEREAS, the schedule of Fees and Charges is statutorily and categorically exempt from the
requirements of the California Environmental Quality Act since citing these fees Fit within the statutory
exemptions for local agency decisions involving the adoption and collection of rates, tolls and other
charges, pursuant to Public Resources Code Section 21080(b)(8) and Section 15273 of the California
Environmental Quality Act Guidelines.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, DOES FIND
AND DECLARE THAT: -
SECTION 1. Adoption of Schedule of Fees. The City Council hereby adopts a fees schedule for
the services set forth in the Schedule of Fees and Charges for Fiscal Year 2007/2008 attached hereto
and incorporated herein by reference.
SECTION 2. Collection of Fees. That the City is authorized to collect the user fees set forth
herein.
SECTION 3. Effective Date. This resolution shall become effective upon its adoption.
PASSED,APPROVED AND ADOPTED ON JULY 16, 2007..
Mayor
I HEREBY CERTIFFY that the foregoing Resolution was duly adopted at a regular meeting of said
City Council on the 16'" day of July, 2007, by the following vote of the Council:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
City Clerk
C\Robert 7252006Vr Tson\Desktop\CITY COUNUL\20D7\ULY 16,2007%Resolms07.doc
TL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CIN OF AZUSA, CALIFORNIA,
ESTABLISHING CERTAIN DEVELOPMENT PROJECT FEES AND SERVICE CHARGES
WHEREAS,Chapter 8(commencingwith section 66016)of Division 1 of Title 7 of the California
Government Code establishes a procedure for adopting fees or service charges for development
projects; and
WHEREAS, the City Council of the City of Azusa has determined that the cost of providing
certain facilities or services is not of general benefit, but of special benefit to the applicant seeking to
process a development application; and
WHEREAS, the City Council has further determined that developer contribution in the form of
development impact fees is necessary to offset the impact of future development on already-
established community facilities and services and to maintain the current levels of services for these
public facilities; and
WHEREAS, the City is authorized to impose fees which will cover but do not exceed the
estimated reasonable cost of providing the service or facility for which the fee is imposed; and
WHEREAS, current fees charged for community development services or facilities do not fully
recover the actual cost of providing the such services; and
WHEREAS, Government Code sections 66016 and 66018 provide that the City may adopt new
fees or increase existing fees after providing notice and holding a public hearing; and.
WHEREAS, notice of a public hearing on the establishment of new and increase fees was
published in accordance with provisions of section 6062a of the California Government code;
WHEREAS, notice of public hearing was mailed to all interested parties who filed a written
request for mailed notice with the City;
WHEREAS, on July 16, 2007, at the time and place specified in the published notice, the City
Council held a public hearing as required by law to allow oral or written presentations prior to levying
new fees or service charges and prior to approving an increase in existing fees or service charges; and
WHEREAS, at least ten (10) days prior to the commencement of the hearing, there was made
available to the public a report containing the cost,or estimated cost,of providing the service for which
the fee or service charge will be levied, and the revenue sources for providing such services; and
WHEREAS,based upon evidence provided,the City Council hereby determines that the fees set
forth in the Schedule of Fees and Charges for Fiscal Year 2007/2008 attached hereto and incorporated
herein by reference will not exceed the estimated reasonable cost of providing the community
development services and facilities for which the fee is charged; and
WHEREAS,the proposed fees are statutorily and categorically exempt from the requirements of
the California Environmental Quality Act since citing these fees fits within the statutory exemptions for
local agency decisions involving the adoption and collection of rates, tolls and other charges, pursuant
to Public Resources Code Section 21080(b)(8) and Section 15273 of the California Environmental
Quality Act Guidelines.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, DOES FIND
AND DECLARE THAT:
SECTION 1. Adoption of Schedule of Fees. The City Council hereby adopts a fee schedule for
the services set forth in the Schedule of Fees and Charges for Fiscal Year 2007/2008 attached hereto
and incorporated herein by reference.
SECTION 2. Collection of Fees. That the City is authorized to collect the user fees set forth
herein.
SECTION 3. Effective Date. This resolution shall become effective sixty (60) days from its
adoption.
PASSED,APPROVED AND ADOPTED ON JULY 16, 2007.
Mayor
I HEREBY CERTIFFY that the foregoing Resolution was duly adopted at a regular meeting of said
City Council on the 16th day of July 2007, by the following vote of the Council:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
City Clerk
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CITY COUNCIL PUBLIC HEARING ITEM
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUCE A. COLEMAN, ECONOMIC & COMMUNITY DEVELOPMENT DIRECTOR
JAMES W. MAKSHANOFF, PUBLIC WORKS DIRECTOR
VIA: F. M. DELACH, CITY MANAGER /
DATE: JULY 16, 2007 ��L��L !!liii
SUBJECT: VACATION OF ALLEY LOCATED ON BLOCK 36
NORTHERN PORTION OF ALLEY BETWEEN FOOTHILL BLVD.AND 6T" STREET
RECOMMENDATION
Staff recommends that the City Council hold a public hearing and adopt the attached resolution
entitled:"A RESOLUTION OFTHECITY COUNCIL OFTHE CITY OFAZUSAORDERING THE CONDITIONAL
VACATION AND ABANDONMENT OFA PORTION OF THE ALLEY WEST OF ALAMEDA AVEN UE BETWEEN
FOOTHILL BOULEVARD AND 6T" STREET IN THE CITY OF AZUSA".
BACKGROUND
On February 6,2006,the Agency Board approved an Exclusive Negotiation Agreement(ENA)between
the Redevelopment Agency of the City of Azusa("Agency")and Lowe Enterprises Real Estate Group-
West, Inc. ("Developer") for the development of Block 36 (the "Project"). The Project site is
approximately 2.85 acres and is generally bounded by Azusa Avenue on the west, Foothill Boulevard on
the north,Alameda on the east and 6th Street on the south (the "Site").
On January 16, 2007, the Agency held a joint public hearing and approved entering into a Disposition
and Development Agreement("DDA")with the Developer for the development of the site as a quality
mixed-use project consistent with the General Plan and Development Code. Under the approved DDA
the portion of the alley that is proposed to be vacated was part of the Site to be conveyed to the
Developer for the Project.
On February 20, 2007 the Agency Board awarded the demolition and abatement contracts to Interior
Demolition Inc. The demolition included the removal of the asphalt located within the alley that is
proposed to be vacated. The demolition work has been completed
Page z of a
July 16,2007
Honorable Mayor and Members of the City Council
Vacation of Alley on Block 36 Northern Portion of Alley Between Foothill Blvd.and 6t"Street
On June 6, 2007,Staff and the Developer met with the utility companies to discuss the proposed alley
vacation process,the underground utilities plan for Block 36,the timing for relocation/construction of
the new utilities,and to determine the new location of the utilities easement to be relocated on site.
It was determined that given the timing needed for the various utility companies to coordinate the
work with the Developer and for the Developer to perform the work that the proposed alley vacation
will be conditioned on the completion and securing of the easement elsewhere on the Site to the
satisfaction of all the parties.
On June 18, 2007,the City Council took the first step in the vacation process and adopted Resolution
No. 07-052, and set the public hearing date of July 16, 2007 to receive comments and consider the
proposed alley vacation.
Subsequent to the June 18, 2007 meeting, the Fire and Police Departments and all utility companies
were notified via certified mail of the proposed alley vacation and date of the public hearing as
established by Resolution No.07-052.Additionally,notices of the vacation were duly posted on the site
and published in the newspaper as required by law(See Exhibit A).The Developer has prepared a plan
for the relocation of the utilities that are currently located in the alley and an alternative location,which
they are coordinating with the utility companies. In addition,the Developer has delivered an alternative
means of access. Staff has determined that the portion of the proposed vacated alley is not needed for
public access or circulation purposes and utility easements could be accommodated elsewhere on the
Site. Therefore, staff proposes that this northerly portion of the alley be vacated. Alternative access
and easements will be provided as part of the alley vacation process as the Developer coordinates for
the undergrounding of the utilities with the utility companies(See Exhibit B).At the time of this report,
the Agency staff has not received any inquiries or concerns from any of the utility companies or the
general public regarding the proposed alley vacation. The Developer and the utility companies are
coordinating and designating an area to locate the new easement to accommodate the trench for the
underground utilities.As a result,an easement will not be retained nor required within the area of the
proposed alley vacation. The timing for completion for the underground utilities and recorded
easement requires that the City condition the vacation upon the successful completion of the
underground utilities and recorded easement.
FISCAL IMPACT:
There will be no fiscal impact to the City's general fund. The proposed vacated portion of the alley
will become part of the development project Site and will assist in the generation of tax increment
to the Agency and sales tax to the City.
Prepared by S. Benavides
Attachments:
t) Resolution -
z) Public Hearing Notice&Map(Exhibit A)
3) Map with Alternative Easement(Exhibit B)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ORDERING
THE CONDITIONAL VACATION AND ABANDONMENT OF A PORTION OF
THE ALLEY WEST OF ALAMEDA AVENUE BETWEEN FOOTHILL
BOULEVARD AND 6TH STREET IN THE CITY OF AZUSA
WHEREAS, the City Council of the City of Azusa, on the 18`h day of June, 2007, adopted
Resolution No. 07-052, declaring its intention to vacate that northerly portion of the alley
located west of Alameda Avenue between Foothill Boulevard and 6`h Street, which is not
necessary for present or prospective public access purposes; and
WHEREAS, notices of said vacation have been posted in the time, form, and manner
required by law; and
WHEREAS, a public hearing on the matter was held on the 16`h day of July 2007 as
prescribed by law.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA DOES RESOLVE AS
FOLLOWS:
Section 1. That the following described portion of alley is unnecessary for present
and prospective public use, and that the public interest, necessity and convenience require that
the City.Council of said City hereby order the vacation and abandonment of said alley:
That portion of that certain 20 foot wide alley between Azusa Avenue and
Alameda Avenue from the south side line of Foothill Boulevard, 100 feet wide,
to the southeast corner of Lot 19 and southwest corner of Lot 46, 275 feet
south of Foothill Boulevard as shown on the map of Azusa as per map
recorded in Book 15, Pages 93 to 96, inclusive, of Miscellaneous Records,
records of said county.
Section 2. That the City Council of the City of Azusa does hereby determine that
the public convenience and necessity does not require that easements and access be retained
within the alley proposed to be vacated and maintenance of utilities within the limits of said
portion of the alley as described in Section I and that the, utilities and easement will be
relocated elsewhere and said alley vacation be conditioned upon the successful completion of
the underground utilities and recording of an alternative easement.
Section 3. That the City Clerk of the City of Azusa shall cause a certified copy of
said order to be recorded in the office of the Recorder of Los Angeles County.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED, APPROVED AND ADOPTED this 16' day of July, 2007.
Mayor
1 HEREBY CERTIFY that the foregoing resolution was duly adopted by the City of Azusa at a
regular meeting thereof, held on the 16' day of July, 2007.
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
City Clerk
NOTICE OF
PROPOSED VACATION
THE PUBLIC WILL HEREBY TAKE NOTICE THAT The City Council of the City of Azusa,
California, by Resolution No. 07-052 adopted on the 18th day of June, 2007, declared its
intention to vacate and abandon a portion of the alley described as follows:
That portion of that certain 20 foot wide alley between Azusa
Avenue and Alameda Avenue from the south side line of Foothill
Boulevard, 100 feet wide, to the southeast comer of Lot 19 and
southwest corner of Lot 46, 275 feet south of Foothill Boulevard as
shown on the map of Azusa as per map recorded in Book 15,
Pages 93 to 96, inclusive, of Miscellaneous Records, records of
said county.
Said portions of the street as above described, are shown on the official map of the City of
Azusa, at the Office of the Community Development Department of said City, to which all
parties interested are referred for particulars as to the proposed vacation and abandonment.
Notice is further given that theses proceedings are taken under provisions of Sections 8300 to
8400, inclusive, of Streets and Highways Code of the State of California, as amended.
The City Council hereby fixes the 16v' day of July, 2007 at the hour of 7:30 P.M., or as soon
thereafter as the matter can be heard, in the Council Chambers of City Hall, 213 E. Foothill
Boulevard, Azusa, California, as the place for conducting a public hearing on said proposed
vacation and abandonment shall be given an opportunity to voice their objections or approval
for or against said proposed vacation and abandonment.
Dated this: 20th day of June, 2007
Publish: June 28, 2007 & July 5, 2007
Vera Mendoza, City Clerk
City of Azusa
Exhibit A
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AGENDA ITEM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ALAN KREIMEIER, ADMINISTRATIVE SERVICES DIRECTOR/ CFO
VIA: F. M. DELACH, CITY MANAGERLfj"�
DATE: JULY 16, 2007
SUBJECT: ADOPTION OF FISCAL YEAR 2007-08 CAPITAL IMPROVEMENT PROGRAM
AND BUDGET
RECOMMENDATION:
It is recommended that the City Council adopt the proposed Capital Improvement
Program (CIP) and budget for fiscal year 2007-08.
BACKGROUND:
The CIP, attached to this report, includes new projects as well as projects approved in
the prior years budget but incomplete when the new fiscal year began (carryovers).
There are thirteen new projects for FY 2007-08 and one ongoing project requesting
additional funding. The CIP was distributed at the meeting of July 2 for Council review
and consideration prior to adoption.
The proposed CIP Budget includes $2.1 million for the 5`h year of the Pavement.
Management Program, which will require $600,000 million in General Fund reserves,
as well as $250,000 for sidewalk/ concrete construction and repairs (if necessary
grant funds can be secured). Additionally, the CIP request includes $200,000 from the
Public Works Endowment Fund to Rehabilitate the National Guard Armory for
recreational and community use.
FISCAL IMPACT:
Approval of funding for new and carryover capital projects as identified in the
attached Capital Projects Appropriation Summary would result in all funds capital
appropriations of $55,639,229 for FY 2007-08.
ATTACHMENTS:
1 .. FY 2007-08 Capital Projects Appropriations Summary
2. Project Budget Request Forms
3. FY 2006-07 Carry Over Project Funding
CADOCUME—Ibpe on\L C —1\Temp\CIP Agmda AaH Rpt 07.do 2
ATTACHMENT 1
FY 2007-08 CAPITAL PROJECTS APPROPRIATION SUMMARY
Ca hal Utility Facilities
General Gas Tax Propc Park-in-Lieu Projects Water Sewer Mitigatlon Endowment
New Projects for 2007108
Admin.Svcs. Office Relocation to L&W Bldg. 60,000 60,000
PW Concrete Replacement 250,000 250,000
PW Pavement Management Year V 2,100,000 600,000 320,000 1 180,000
PW City-Wide Traffic Signal Synchronization 100,000 100,000
PW Alosta/Foothill Intersection 1,100,000 1,100000
PW Enid Storm Drain 400,000
400,000
PW 5th and Virginia Sewer Line 25.000 25,000
Recreation Armory Renovation 200,000 200,000
Recreation Veterans Park-Trail System 40,000 21,000 19-000
Recreation Northside Park Irriciation U r ade 145,000
145,000
Recreation . Northside Park-Walking Path 9,500 9,500
Recreation Zacatecas SeatingWall 29000 29,000
Recreation Refurbish Senior Center Rec.Room 15 000
15,000
Water SCADA/Fiber Line EMnsion (Project 72101 G) r 215,000 215,000
41688.500
600 000 320,000 1,100,000 30 500 398,000 360,000 425 000 1 180 000 275 000
Additional appropriation re uested for FY 2007-08.
CIP 0748 Semm.Altac I
Project Budget Request Form
Project Title: Pavement Mgmt. Yr. 5 Category: Essential CIP Number: New
Location: City Wide Lead Department: Public Works Project No:
Initiated By: James Makshanoff Total Cost: $2,100,000
Initial Submittal Date: 4/5/2007 Start Date: 7/1/2007
Description of Improvements: Project Priority within CIP Category:_
Repavement of over 15 miles of City Streets in the southern section of the City.
X❑ Essential (start within I yr.)
❑ Necessary (start within 1 to 3 yrs.)
Justification or Significance of Improvement:
The Pavement Management Plan was put into place in 2002, the City is now about to finish ❑ Desirable (start within 3 to 5 yrs.)
the last year in the plan.After Year 5 is completed, 85%of the City's street will have been
renaved. ❑ Deferrable (start within 5 to 10 yrs.)
Capital Budget Cost I § ll'er7u1 °I 3ui 3C1,,
(Non-Recurring Costs) 2007/08 1 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 1 Totals
Planning/Design 0
Land/ROW/Acquisitions $0
Construction $2,100,000 $2,100,000
Equipment/Fumishings $0
Other Costs 0
Total Cost 72,100,000 0 0 0 0 0 0 2,100,000
Project Staffing Costs
Fund Source Fund No.
$0
Gas Tax $320,000 $320,000
Utility Mitigation $1,180,000 $1,180,000
General Fund $600,000 $600,000
$0
$0
$0
$0
$0
0
Annual Opera in & Maintenance Cost so
Funding Limitations: Comments:
Attachment 3
FY 2006-07 Carry Over Project Funding
Balance Remaining
Project# Project Description Project Cost 6-30-07
Carry Over Projects
11006A Renovate City Hall Admin 50,000 50,000
31007A Interior Paint PD 70,000 70,000
31007B Jail Renovation- PD 92,000 87,509
41007D Memorial park roof replacement 85,000 85,000
41007H Parks stem Restroom Remodel 40,000 11,760
410071 Pioneer Park Gazebo 25,000 22 846
42003H Angeleno Park 50,000 50,000
42003) Interpretive Gardens 350,000 36;124
54307A Senior Center Boiler System 25,000 25,000
66105A Rosedale Traffic Mitigation 1,648,125 1,648,125
66106A
661066 Intersection Improvements/ Synchronization 165,000 165,000
66107A Concrete retaining wall PQ 1st street dumpsite 35,000 35,000.
66204A Citywide Concrete Im v 104,762 104,762
66207A Pedestrian Crossings 200,000 200,000
66503A Sewer Master Plan Construction 2,256,947 2,211,722
66603A Remodeling of Light Building at the yard 200,570 200,570
66603B Women's Club Improvements 39,498 36,915
66607A Paint Beams-Womans Club Interior 25,000 25,000
66607B Re-model electrical Office 180,000 180 000
66607C New security ate for PW yard 20,000 20,000
66607D Gas Tank Removal PW Yard 75,000 75,000
66607E LED Marquee Sin . 47,000 10,007
66607E Memorial Park Gym HVAC 139,000 19,485
72101 C Rockvale booster upgrade 150,000 150,000
72101G Radio Control for SCADA 121,445 82,885
72103C Forest Service Gateway and Gardens 928,299 24,320-
72103E
4,32072103E Uporade to Can on Filter Plant 570,441 334,182
72104D Water Main Replacement 1,865,703 1,023,313
72106A Gladstone Water Yard Improvements 255,000 255,000
72106B Rosedale meter upgrades 1,146,000 1,146,000
72106C Vehicle replacement/Rosedale 230,000 70,084
72106F Work management system /Water 390,000 390,000
72107A Rosedale Reservoirs 8,000,000 7,879,569
72107B Replacement of various Water 7,500,000 2,681,015
72107C Canyon Filtration System 35,905,500 29,952,572
72107D Reservoir Maint& Im v 200,000 200,000
72107E Road Extension to Well 6 45,000 45,000
72107E Landscape to Heck Reservoir 75,000 75,000
73006C Rosedale electric infrastructure 250,000 100,802
73006D Work management system/Light 210,000 210,000
73007A Gladstone Circuit Conduit 600,000 600,000
73007B Azusa Substation Facilities 75,000 75,000
73007C Electric Data Conversion 250,000 250,000-
92107A Construct Interior wall and Doors Personnel Det 25,000 22,602
93006A Upgrade to AvayaNerizon Phone 13,560 13,560
64,728,850 50 950,729
ORDINANCES
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT B. GARCIA, CHIEF OF POLICE
VIA: F.M. DELACH, CITY MANAGER,�IVn
DATE: JULY 16, 2007
SUBJECT: AN ORDINANCE OF THE CITY COUNCIL RESTRICTING IMITATION
FIREARMS (TOY OR REPLICA GUNS)
RECOMMENDATION
It is recommended that City Council consider any public comments during the public
hearing, waive further reading, read by title only and introduce the following Ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, AMENDING CHAPTER 46, ARTICLE X OF THE AZUSA
MUNICIPAL CODE REGARDING RESTRICTIONS FOR IMITATION
FIREARMS (TOY OR REPLICA GUNS)
EXECUTIVE SUMMARY
The proposed Ordinance adds new language to the Azusa Municipal Code to: (1)
prohibit the possession of imitation firearms by minors; (2) prohibit the sale and/or
distribution of imitation firearms to minors; and (3) prohibit displaying or exposing any
imitation firearm in a public place. The proposed Ordinance includes,a definition of
imitation firearms to include any BB device, toy gun, replica of a firearm, or other device
that is so substantially similar in coloration and overall appearance to an existing firearm
as to lead a reasonable person to perceive that the device is a firearm. In addition, the
term "BB device" means any instrument that expels a projectile, such as a BB or. a
pellet, not exceeding 6mm caliber, through the force of air pressure, gas pressure, or
spring action, or any spot marker gun. The proposed Ordinance also adds criminal and
administrative penalties, including revocation of business licenses when applicable, and
declares that the criminal and administrative penalties imposed are in addition to any
State penalties.
BACKGROUND (�d/ 6
The Azusa Municipal Code currently prohibits minors from possessing firearms (unless
at a shooting range with parental authorization). However, the Code does not contain
any language that specifically prohibits minors from possessing imitation firearms, also
known as toy guns or replica guns. City Council Members and City staff have
expressed concerns that the sale and distribution of imitation firearms to minors by local
ice cream vendors is becoming a serious problem. For example, the Azusa Police
Department recently received a call that children were playing in a public area with what
appeared to be handguns. A potentially tragic situation was avoided because the
responding police officers identified the handguns as imitation firearms. It was later
discovered that the imitation firearms were purchased by the children from a local ice
cream vendor.
Although the Azusa Municipal Code currently does not prohibit imitation firearms, the
California Penal Code specifically prohibits selling or furnishing imitation firearms to
minors. In addition, the Penal Code prohibits openly displaying or exposing any
imitation firearm in a public place. The Penal Code also imposes specific penalties and
fines for applicable violations.
These Penal Code provisions have been incorporated into the proposed Ordinance with
regard to penalties, prohibitions on displaying imitation firearms in public, and definitions
of imitation firearms and BB devices. Regarding penalties, the proposed Ordinance
adds new section 46-438 to impose specific penalties for violating restrictions on
imitation firearms. The penalties provide that any violation of these provisions can be
criminally prosecuted as a misdemeanor. In addition to criminal penalties, the City can
impose administrative fines against the violator. Also, if the violator has a current City
business license, the City can revoke the license under its existing procedures in the
Azusa Municipal Code. The proposed ordinance also declares that the penalties it
provides are in addition to any applicable penalties under State law. In effect, a person
who violates the provisions of the proposed ordinance could be prosecuted by the City
for a misdemeanor, cited for an administrative fine, lose their business license (if
applicable), and also be subject to penalties under State law..
In addition, the proposed ordinance adds language to existing sections 46-432 and 46-
433 of the Azusa Municipal Code to define imitation firearms, prohibit minors from
possessing imitation firearms and to prohibit anyone from selling or furnishing imitation
firearms to minors. The proposed ordinance also adds new section 46-437 to prohibit
anyone from openly displaying or exposing any imitation firearm in a public place.
FISCAL IMPACT
Adoption of the proposed Ordinance is not anticipated to create a fiscal impact because
it merely amends the Azusa Municipal Code by expanding the existing prohibitions on
possession of firearms by minors to include imitation firearms.
ENVIRONMENTAL IMPACT
2
The proposed Ordinance is not an activity subject to the California Environmental
Quality Act ("CEQA"), pursuant to State CEQA Guidelines Section 15060(c)(2) and
(c)(3) [the activity will not result in a direct or reasonably foreseeable indirect physical
change to the environment; the activity is not a project under Section 15378].
3
ORDINANCE NO. 2007 -
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, AMENDING CHAPTER 46, ARTICLE X OF THE AZUSA
MUNICIPAL CODE REGARDING RESTRICTIONS FOR IMITATION
FIREARMS (TOY OR REPLICA GUNS)
WHEREAS, California Penal Code sections 12500 through 12556 regulate the
sale and distribution of imitation firearms, including BB devices; and
WHEREAS, the existing provisions in the Azusa Municipal Code do not address
imitation firearms; and
WHEREAS, the City Council and City staff have expressed concerns over the
dangers of imitation firearms begin sold and distributed to minors; and
WHEREAS, the City Council desires to amend the Azusa Municipal Code to
provide restrictions on the sale and distribution of imitation firearms to minors as well as
to prohibit the possession of imitation firearms by minors.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA DOES HEREBY
ORDAIN AS FOLLOWS:
SPrtion 1. Section 46-432 of Chapter 46, Article X is hereby amended to read
as follows:
"Sec. 46-432. Possession by minors.
(a) Except as otherwise provided for in this article, it is unlawful for any minor
person under the age of 18 years to have in his or her possession or under his or her
control, care or custody any gun, revolver, pistol, firearm, spring gun, airgun, air rifle,
sling, slingshot or device designed or intended to discharge or capable of discharging
any dangerous missile, cartridge, projectile or any device containing any explosive
substance designed or intended to be used in or fired from any gun, pistol or firearm.
(b) Except as otherwise provided for in this article, it is unlawful for any minor
person under the age of 18 years to have in his or her possession or under his or her
control, care or custody any imitation firearm. As used in this article, "imitation firearm"
means any BB device, toy gun, replica of a firearm, or other device that is so
substantially similar in coloration and overall appearance to an existing firearm as to
lead a reasonable person to perceive that the device is a firearm. As used in this
article, the term "BB device" means any instrument that expels a projectile, such as a
BB or a pellet, not exceeding 6mm caliber, through the force of air pressure, gas
pressure, or spring action, or any spot marker gun."
SPrtion 2. Section 46-433 of Chapter 46, Article X is hereby amended to read
as follows:
1 .
"Sec. 46-433. Providing to minors.
Except as otherwise provided for in this article, it is unlawful for any person to
sell, give, loan or in any way furnish or to cause or permit to be sold, given or loaned or
in anyway furnished to any minor person under the age of 18 years any gun, revolver,
pistol, firearm, imitation firearm, spring gun, airgun, air rifle, sling, slingshot or device
designed or intended to discharge or capable of discharging any dangerous missile,
cartridge, projectile such as a BB or a pellet not exceeding 6mm caliber, or any device
containing any explosive substance designed or intended to be used in or fired from
any gun, pistol or firearm."
This section shall not apply to or include any person who loans, gives or
furnishes to any minor person under the age of 18 years any firearm or weapon or
device when and only when it is so loaned, given or furnished with the express or
implied permission of the parent or legal guardian of the minor and is for the purpose of
such minor person under 18 years of age actually participating in shooting at any
designated target ranges described in Section 46-435, or while traveling to or returning
from such target ranges."
Section 3. New section 46-437 of Chapter 46, Article X is hereby added to
read as follows:
"Sec. 46-437. No Public Display of Imitation Firearms.
No person may openly display or expose any imitation firearm, as defined in this
article, in a public place. For purposes of this section, the term "public place" means an
area open to the public and includes, but is not limited to, streets, sidewalks, bridges,
alleys, plazas, parks, driveways, front yards, parking lots, playgrounds, automobiles,
whether moving or not, and buildings open to the general public, including those that
serve food or drink, or provide entertainment, and the doorways and entrances to
buildings and dwellings. Violation of this section is subject to any and all penalties
provided for in this article, as well as any applicable penalties under State law. This
section shall not apply under the specific circumstances provided for in California Penal
Code section 12556, subdivisions (d)(1) through (d)(13)."
qentonn 4. New section 46-438 of Chapter 46, Article X is hereby added to
read as follows:
"Sec. 46-438. Penalties.
(a) Criminal penalties. Any person who willfully violates the provisions of
Chapter 46, Article X, sections 46-432 and 46-433 of this Code shall be guilty of a
misdemeanor.
2
(b) Administrative penalties. In addition to or in lieu of criminal penalties, an
administrative fine or penalty may be imposed as authorized in Chapter 1, section 1-24
of this Code for any violation of Chapter 46, Article X, section 46432 or section 46-433.
(c) Revocation or suspension of business license. In addition to the penalties
provided in this section, any individual, business, business establishment, vendor,
organization, or entity which possesses a valid business license granted by the city and
which violates section 46-432 or section 46-433 of this article by selling, distributing, or
otherwise furnishing imitation firearms to minors may be subject to revocation or
suspension of such business license, pursuant to Chapter 18, Article I, section 18-21 of
this Code.
(d) State law. The provisions of this section are in addition to any penalties
imposed by applicable State law, including but not limited to the California Penal Code,
sections. 12550 through 12556."
Section 5. If any section, subsection, sentence, clause, phase, or portion of
this Ordinance is for any reason held to be invalid or unconstitutional by the decision of
any court of competent jurisdiction, such decision shall not affect the validity of the
remaining portions of this Ordinance. The City Council hereby declares that it would
have adopted this Ordinance, and each section, subsection, subdivision, sentence,
clause, phrase or portion thereof, irrespective of the fact that any one or more sections,
subsections, subdivisions, sentences, clauses, phrases or portions might subsequently
be declared invalid or unconstitutional.
Section 6. This Ordinance shall become effective thirty (30) days after its
adoption.
Section 7. The City Clerk shall certify the adoption of this Ordinance and shall
cause the same to be posted as required by law.
PASSED, APPROVED, AND ADOPTED this 16th day of July 2007.
Joseph Rocha
Mayor
ATTEST:
Vera Mendoza
City Clerk
3
.OF..- #
ORDINANCES
TO: HONORABLE MAYOR A D MEMBERS OF THE CITY COUNCIL
FROM: ROBERT B. GARCIA, CHIEF OF POLICE
f
VIA: F.M. DELACH, CITY MANAGER��.�
DATE: JULY 16, 2007
SUBJECT: AN ORDINANCE OF THE CITY COUNCIL RESTRICTING IMITATION
FIREARMS (TOY OR REPLICA GUNS)
RECOMMENDATION .
It is recommended that City Council consider any public comments during the public
hearing, waive further reading, read by title only and introduce the following Ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, AMENDING CHAPTER 46, ARTICLE X OF THE AZUSA
MUNICIPAL CODE REGARDING RESTRICTIONS FOR IMITATION
FIREARMS (TOY OR REPLICA GUNS)
EXECUTIVE SUMMARY
The proposed Ordinance adds new language to the Azusa Municipal Code to: (1)
prohibit the possession of imitation firearms by minors; (2) prohibit the sale and/or .
distribution of imitation firearms to minors; and (3) prohibit displaying or exposing any
imitation firearm in a public place. The proposed Ordinance includes a definition of
imitation firearms to include any BB device, toy gun, replica of a firearm, or other device
that is so substantially similar in coloration and overall appearance to an existing firearm
as to lead a reasonable person to perceive that the device is a firearm. In addition, the
term "BB device" means any instrument that expels a projectile, such as a BB or a
pellet, not exceeding 6mm caliber, through the force of air pressure, gas pressure, or
spring action, or any spot marker gun. The proposed Ordinance also adds criminal and
administrative penalties, including revocation of business licenses when applicable, and
declares that the criminal and administrative penalties imposed are in addition to any
State penalties.
BACKGROUND
The Azusa Municipal Code currently prohibits minors from possessing firearms (unless
at a shooting range with parental authorization). However, the Code does not contain
any language that specifically prohibits minors from possessing imitation firearms, also
known as toy guns or replica guns. .City Council Members and City staff have
expressed concerns that the sale and distribution of imitation firearms to minors by local
ice cream vendors is becoming a serious problem. For example, the Azusa Police
Department recently received a call that children were playing in a public area with what
appeared to be handguns. A potentially tragic situation was avoided because the
responding police officers identified the handguns as imitation firearms. It was later
discovered that the imitation firearms were purchased by the children from a local ice
cream vendor.
Although the Azusa Municipal Code currently does not prohibit imitation firearms, the
California Penal Code specifically prohibits selling or furnishing imitation firearms to
minors. In addition, the Penal Code prohibits openly displaying or exposing any
imitation firearm in a public place. The Penal Code also imposes specific penalties and
fines for applicable violations.
These Penal Code provisions have been incorporated into the proposed Ordinance with
regard to penalties, prohibitions on displaying imitation firearms in public, and definitions
of imitation firearms and BB devices. Regarding penalties, the proposed Ordinance
adds new section 46-438 to impose specific penalties for violating restrictions on
imitation firearms. The penalties provide that any violation of these provisions can be
criminally prosecuted as a misdemeanor. In addition to criminal penalties, the City can
impose administrative fines against the violator. Also, if the violator has a current City
business license, the City can revoke the license under its existing procedures in the
Azusa.Municipal Code. The proposed ordinance also declares that the penalties it
provides are in addition to any applicable penalties under State law. In effect, a person
who violates the provisions of the proposed ordinance could be prosecuted by the City
for a misdemeanor, cited for an administrative fine, lose their business license (if
applicable), and also be subject to penalties under State law.
In addition, the proposed ordinance adds language to existing sections 46-432 and 46-
433 of the Azusa Municipal Code to define imitation firearms, prohibit minors from
possessing imitation firearms and to prohibit anyone from selling or furnishing imitation
firearms to minors. The proposed ordinance also adds new section 46-437 to prohibit
anyone from openly displaying or exposing any imitation Firearm in a public place.
FISCAL IMPACT
Adoption of the proposed Ordinance is not anticipated to create a fiscal impact because
it merely amends the Azusa Municipal Code by expanding the existing prohibitions on
possession of firearms by minors to include imitation firearms.
ENVIRONMENTAL IMPACT
2
The proposed Ordinance is not an activity subject to the California Environmental
Quality Act ("CEQA"), pursuant to State CEQA Guidelines Section 15060(c)(2) and
(c)(3) [the activity will not result in a direct or reasonably foreseeable indirect physical
change to the environment; the activity is not a project under Section 15378].
3
ORDINANCE NO. 2007 -
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, AMENDING CHAPTER 46, ARTICLE X OF THE AZUSA
MUNICIPAL CODE REGARDING RESTRICTIONS FOR IMITATION
FIREARMS (TOY OR REPLICA GUNS)
WHEREAS, California Penal Code sections 12500 through 12556 regulate the
sale and distribution of imitation firearms, including BB devices; and
WHEREAS, the existing provisions in the Azusa Municipal Code do not address
imitation firearms; and
WHEREAS, the City Council and City staff have expressed concerns over the
dangers of imitation firearms begin sold and distributed to minors; and
WHEREAS, the City Council desires to amend the Azusa Municipal Code to
provide restrictions on the sale and distribution of imitation firearms to minors as well as
to prohibit the possession of imitation firearms by minors.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA DOES HEREBY
ORDAIN AS FOLLOWS:
Section 1. Section 46-432 of Chapter 46, Article X is hereby amended to read
as follows:
"Sec. 46-432. Possession by minors.
(a) Except as otherwise provided for in this article, it is unlawful for any minor
person under the age of 18 years to have in his or her possession or under his or her
control, care or custody any gun, revolver, pistol, firearm, spring gun, airgun, air rifle,
sling, slingshot or device designed or intended to discharge or capable of discharging
any dangerous missile, cartridge, projectile or any device containing any explosive
substance designed or intended to be used in or fired from any gun, pistol or firearm.
(b) Except as otherwise provided for in this article, it is unlawful for any minor
person under the age of 18 years to have in his or her possession or under his or her
control, care or custody any imitation firearm. As used in this article, "imitation firearm" .
means any BB device, toy gun, replica of a firearm, or other device that is so
substantially similar in coloration and overall appearance to an existing firearm as to
lead a reasonable person to perceive that the device is a firearm. As used in this
article, the term "BB device" means any instrument that expels a projectile, such as a
BB or a pellet, not exceeding 6mm caliber, through the force of air pressure, gas
pressure, or spring action, or any spot marker gun."
Section 2. Section 46-433 of Chapter 46, Article X is hereby amended to read
as follows:
1 .
"Sec. 46-433. Providing to minors.
Except as otherwise provided for in this article, it is unlawful for any person to
sell, give, loan or in any way furnish or to cause or permit to be sold, given or loaned or
in anyway furnished to any minor person under the age of 18 years any gun, revolver,
pistol, firearm, imitation firearm, spring gun, airgun, air rifle, sling, slingshot or device
designed or intended to discharge or capable of discharging any dangerous missile,
cartridge, projectile such as a BB or a pellet not exceeding 6mm caliber, or any device
containing any explosive substance designed or intended to be used in or fired from
any gun, pistol or firearm."
This section shall not apply to or include any person who loans, gives or
furnishes to any minor person under the age of 18 years any firearm or weapon or
device when and only when it is so loaned, given or furnished with the express or
implied permission of the parent or legal guardian of the minor and is for the purpose of
such minor person under 18 years of age actually participating in shooting at any
designated target ranges described in Section 46-435, or while traveling to or returning
from such target ranges."
Section 3. New section 46-437 of Chapter 46, Article X is hereby added to
read as follows:
"Sec. 46-437. Public Display of Imitation Firearms.
No person may openly display or expose any imitation firearm, as defined in this
article, in a public place�For purposes of this section, the term "public place" means an
area open to the public and includes, but is not limited to, streets, sidewalks, bridges,
e alleys, plazas, parks, driveways, front yards, parking lots, playgrounds, automobiles,
whether moving or not, and buildings open to the general public, including those that
Aserve food or drink, or provide entertainment, and the doorways and entrances to
�K( buildings and dwellings. Violation of this section is subject to any and all penalties
provided for in this article, as well as any applicable penalties under State law. This
section shall not apply under the specific circumstances provided for in California Penal
k \Code section 12556, subdivisions (d)(1) through (d)(13)."
section 4. New section 46-438 of Chapter 46, Article X is hereby added to
ad as follows:
a "Sec. 46-438. Penalties.
(a) Criminal penalties. Any person who willfully violates the provisions of
Chapter 46, Article X, sections 46-432 and 46-433 of this Code shall be guilty of a
misdemeanor.
2
(b) Administrative penalties. In addition to or in lieu of criminal penalties, an
administrative fine or penalty may be imposed as authorized in Chapter 1, section 1-24
of this Code for any violation of Chapter 46, Article X, section 46-432 or section 46-433.
(c) Revocation or suspension of business license. In addition to the penalties
provided in this section, any individual, business, business establishment, vendor,
organization, or entity which possesses a valid business license granted by the city and
which violates section 46-432 or section 46-433 of this article by selling, distributing, or
otherwise furnishing imitation firearms to minors may be subject to revocation or
suspension of such business license, pursuant to Chapter 18, Article I, section 18-21 of
this Code.
(d) State law. .The provisions of this section are in addition to any penalties
imposed by applicable State law, including but not limited to the California Penal Code,
sections 12550 through 12556."
Section 5. If any section, subsection, sentence, clause, phase, or portion of
this Ordinance is for any reason held to be invalid or unconstitutional by the decision of
any court of competent jurisdiction, such decision shall not affect the validity of the
remaining portions of this Ordinance. The City Council hereby declares that it would
have adopted this Ordinance, and each section, subsection, subdivision, sentence,
clause, phrase or portion thereof, irrespective of the fact that any one or more sections,
subsections, subdivisions, sentences, clauses, phrases or portions.might subsequently
be declared invalid or unconstitutional.
Section 6, This Ordinance shall become effective thirty (30) days after its
adoption. ,
i
.S'Pctlnn 7. The City Clerk shall certify the adoption of this Ordinance and shall
cause the same to be posted as required by law.
PASSED, APPROVED, AND ADOPTED this 16th day of July 2007.
Joseph Rocha
Mayor
ATTEST:
Vera Mendoza
City Clerk
3
V; v
C'�(fFOPr�P.
CITY OF AZUSA
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
MONDAY,JULY 2,2007—6:30 P.M.
The City Council of the CityofAzusa met In regular session at the above date and time in the
Azusa Auditorium.
CEREMONIAL Ceremonial
Certificates of Appreciation were presented to Brownie Troop 902 members as follows: Cert of Apprec
Frankie Maldonado, Stephanie Gonzales, Alma Romo, Alma Bautista, Autumn Nunez, Brownie Troop
Cassandra Huerta, Annabella, Victoria Jacobs, Xandria Garcia, Graciela Meza, Makenna 902 Mayor
Gonzales, Kayla Smith, Miranda Dominguez, Jazmin Davis, Mariela Arroyo, Gisel Jaimes, Rocha
Sharon, Gina, Trinity Ruelas, and Brenda Gonzales. Certificates were also presented to Honorary
Leaders as follows: Melisa Reynoso, Albert Reynoso, Ana Gonzales and Osiris Jacobs. Member
(Some members were not in attendance at the meeting.) Mayor Rocha was presented with
a pin and became an honorary member of Troop 902.
The Swearing In Ceremony took place for the following new Officers: Robert Chivas, Oath to new
Matthew Hendricks, Bertha Parra, and William Johnson. Promotional Acknowledgments of Police Officer
Corporal Jason Kimes,Jorge Sandoval, and Randy Schmidt were also held. &Promotions
CLOSED SESSION - Closed Sess
Mr. Jorge Rosales addressed Real Property Negotiation item regarding 740 N. Dalton J. Rosales
Avenue, stating that the city is negotiating the potential sale of the senior center. He stated Comments
that he originally thought it was just the three Dalton properties and now they are Including
the senior center to sell to Watt Genton developer for the Downtown North.
The City Council recessed to Closed at 7:11 p.m.to discuss the following: - Recess
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov. Code Sec. 54956.9 Conf w/Legal
JaU P. Hoh v. City of Azusa et ai. Case No. CV06-3603 MRP(RCx) Cnsl Hoh
CONFERENCE WITH LABOR NEGOTIATOR (Gov.Code Sec. 54957.6) Conf w/Labor
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Negotiator
Organizations/Employee: APOA AND CAPP APOA&CAPP
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code Sec. Conf w/Legal
54956.9(a)) Case Name: Scott Witter v. City of Azusa - Cnsl Witter
Worker's Compensation Appeals Board Case No.VN00530133
REAL PROPERTY NEGOTIATIONS (Gov.Code Sec. 54956.81 Real Prop Neg
Property Address: 303 E. Foothill Boulevard,Azusa, CA 91702 303 E. Foothill
Negotiating Parties: Marla Lopez,Tenant Maria Lopez
.Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Tenant
Under Negotiation: Price and Terms of payment
REAL PROPERTY NEGOTIATIONS (Gov.Code Sec. 54956.8) Real Prop Neg
Property Address: 303 E. Foothill Boulevard, 716 N. Dalton Avenue, 726 N. Dalton Dalton Prop
Avenue, 728 N. Dalton Avenue, 740 N. Dalton Avenue,Azusa, CA 303 Foothill
91702 716, 726, 728,
Negotiating Parties: Watt Genton Associates, LP 740 N. Dalton
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff
Under Negotiation: Price and Terms of payment
L
' REAL PROPERTY NEGOTIATIONS (Gov.Code Sec.54956.8) Real Prop Neg
Address: 1120 West Foothill Boulevard,Azusa,CA 91702 1120 W.
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Foothill
Negotiating Parties: S A S Foods
Under Negotiation: Price and Terms of Payment -
REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Neg
Address: 1 140 West Foothill Boulevard,Azusa, CA 91702 1140 W.
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Foothill
Negotiating Parties: Price Self Storage
Under Negotiation: Price and Terms of Payment _
REAL PROPERTY NEGOTIATIONS (Gov.Code Sec. 54956.8) Real Prop Neg
Address: 1030 West Foothill Boulevard,Azusa, CA 91702 1030 W.
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Foothill
Negotiating Parties: R B Fiberfab
Under Negotiation: Price and Terms of Payment
REAL PROPERTY NEGOTIATIONS (Gov.Code Sec.54956.8) Real Prop Neg
Address: 1020 West Foothill Boulevard,Azusa,CA 91702 1020 W.
/agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Foothill
Negotiating Parties: Pro Auto Electric
Under Negotiation: Price and Terms of Payment
REAL PROPERTY NEGOTIATIONS (Gov. Code Sec.54956.8) Real Prop Neg
Address: 1100 West Foothill Boulevard,Azusa,CA 91702 1100 W.
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Foothill
Negotiating Parties:" Melco Steel Inc.
Under Negotiation: Price and Terms of Payment
REAL PROPERTY NEGOTIATIONS (Gov.Code Sec. 54956.8) Real Prop Neg
Address: 1050 West Foothill Boulevard,Azusa, CA 91702 1050 W.
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Foothill
Negotiating Parties: Corky's Place
Under Negotiation: Price and Terms of Payment
The City Council reconvened at 7:45 p.m. City Attorney Carvalho advised that there was no No Rpts
reportable action taken in Closed Session, only the first Item listed was discussed, the One item
remaining items will be discussed at the end of the Council meeting.
7:45 P.M.- REGULAR MEETING OF THE CITY COUNCIL. Rglr Mtg
Mayor Rocha called the meeting to order. Call to Order
Mr.Jorge Rosales led in the salute to the Flag. Flag Salute
INVOCATION was given by Pastor Samuel Martinez of Christian Faith Center of the Valley Invocation
ROLL CALL Roll Call
PRESENT: COUNCILMEMBERS: GONZALES,CARRILLO,MACIAS,HANKS,ROCHA
ABSENT: COUNCILMEMBERS: NONE
ALSO PRESENT: Also Present
City Attorney Carvalho, City Manager Delach, Azusa Police Chief Garcia, Director of Public
Works/Assistant City Manager Makshanoff Economic Development Director Coleman, Tierra
West Consultant Jose Ometeod, Public Information Officer Quiroz, Director of Recreation
and Family Services Jacobs, Controller Aguilar, City Clerk Mendoza, Deputy City Clerk
Toscano.
PUBLIC PARTICIPATION Pub Part
Mr. Ralph Pina voiced concern regarding rent Increases at the low-income apartment R. Pina
building where he resides. City Manager Delach responded to Mr. Pina's concerns stating Comments
that they are working on the issue. City Attorney Carvalho also responded providing details
on the issue and matter regarding the unfair increase by the management of the apartments.
He provided contact information in order to discuss the matter with staff.
07/02/07 PAGE TWO
Mr. Jorge Rosales addressed item regarding Closed Session Real Property Negotiation for J. Rosales
property located at 740 N. Dalton, the Senior Center, stating that the City is interested In Comments
selling it. He recommended Council approve handicapped parking adjacent to the public
facilities in order to comply with Federal and State law. He asked where the city vehicles will
be parked if property at the Transportation yard is sold. He Inquired whether the City has a
lease with the Armory.
Mr. Art Morales talked about parking motor homes; bad acoustics at Murray School; free A.Morales
swim; suggestions for seeking funds; expressed his opposition for additional funding to Comments
Chamber of Commerce and asked that an audit of the Chamber be made and placed at the
Library; lack of enough information on supplemental budget and referring problems to the
City Manager. -
Mrs. Barbara Dickerson announced that senior students received over $400,000 in B. Dickerson
scholarships; reminded council of the student who was the Gates Millennium Scholarship Comments
recipient; stated that she, as well as the Mayor, Chief of Police and representatives from the
AUSD, attended Assemblyman Ed Hernandez Summit. She further suggested Public Service
Announcements be aired on cable television to announce various activities that go on in the
City, and to raise aware levels to the families.
REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS-STAFF Rpts/Updates
City Manager Delach responded to question regarding the Armory lease, stating that it was Rocha
an informational item to Council on January 25, 2007 and came back to Council at a study Comment
session with recommendations during the Capital Budget.
Moved by Mayor Pro-Tem Hanks, seconded by Councilmember Macias and unanimously Cert of
carried to approve Requests for Certificates of Welcome to members of the Sister City Youth Welcome
Exchange which will be presented at the July 16, 2007 Council Meeting. Sister City
City Manager Delach announced that the Director of Human Resources Cathy Hanson, has City Mgr
submitted her resignation from the City and accepted a position with the City of Manhattan Announcement
Beach. HR Dir resigned
Mayor Pro-Tem Hanks reminded all of the 4'of July and asked all to be safe and smart when Hanks
celebrating the holiday. He announced the Flag Raising Breakfast to be held at the Church of Comments
Jesus Christ Latter Day Saints at 7 a.m. noting that It is our duty to celebrate our freedom
and gratitude. Referring to a letter to the editor, he talked about the Importance of MTA
funding the Gold Line. He requested that he and the Mayor form an ad hoc committee in
order to review and discuss rules of conduct for Council Meetings. _
Councilmember Macias talked about the right to celebrate 4t° of July, with safe and sane Macias
fireworks and stating that no one has the right to endanger others with illegal fireworks; he Comments
asked the City Manager to be strict with violators.
Fire Chief Bob Hook addressed the fireworks issue stating that every piece of equipment is Fire Chief Hook
being manned as well as additional man power in case of fire due to the dry weather; he Comments
stated that dry grass and shrubs are the worst In 20 years and asked all resident to be
careful.
Chief of Police Garcia provided an update stating that the City will be taking a team COP Garcia
approach on illegal fire works, and that this is the busiest holiday for fire and police Comment
departments' activity; the Public Information Officer has helped with an aggressive
campaign, and provided statistics of past 4'° of July holidays. City Manager Delach added
that Athens will be providing extra street sweeping on Thursday.
Councilmember Macias questioned the CIP noting that he didn't see potential funding for Macias
new audio visual equipment for auditorium, new goose neck microphones and new cameras Comments
and perhaps a new chair for the person who mans the equipment backstage. He also
commented on the first off-site Utility Board Meeting held at Murray School, and suggested
that it be tapped and aired.
City Manager Delach responded stating that this has high priority and'a request to Charter City Mgr
Communications has been made. Response
07/02/07 PAGE THREE
Councilmember Carrillo commented on RV parking, congratulated Cathy Hanson, Carrillo
encouraged people to visit the Library, Senior Center and Memorial Park gym which are comments
being used as cooling centers. He asked that public service announcements regarding
canyon dangers and accidents be run on cable TV.
Director of Recreation and Family Services Jacobs stated that Memorial Park Cooling Center J.Jacobs
is not ready to use as a cooling center, and advised the Senior Center is open from 8:30 Comment
a.m.—4:30 p.m.and Memorial Park is open from 7:00 a.m.— 10:00 p.m.for this purpose.
Councilmember Gonzales thanked his colleague Councilmember Macias for his help with the Gonzales
second annual fundraiser Casino Night; he wished all a safe 4" of July, advised all to have Comments
fund, be smart,slow down and avoid tragedies.
Mayor Rocha asked that the meeting be adjourned In memory of Pat Morales,and to keep in Rocha
prayer Octavio Ramirez and Elaine Par. He asked that drought information be sent to Comments
churches. Public Information Officer Quiroz responded that he has sent a notice to every
residential and commercial customer In the City. Mr. Rocha asked when the Planning
Commission meetings will be televised, when the Ground Breaking for Block 36 will take
place, and that meeting for off-site Utility Board, September 24'h and City Hall on the Move,
and August 2n° be listed under Upcoming Meetings on the Agenda. He invited all for Palm
Tree Planting on July 14, 2007, at 8 am at Northside Park.
SCHEDULED ITEMS - Sched Items
Economic Development Director Coleman presented the proposed Joint Resolution of the Joint reso
Board of Supervisors regarding the proposed annexation of property located at Azusa Brd of supv
Avenue and Arrow Highway stating that the Resolution approves the negotiated exchange of &city
property tax revenue for that property. The City filed for the annexation with LAFCO and n/e corner of
has been working with County staff regarding the issue. LAFCO will notify all interested Azusa and
agencies and the CIO will come back with proposed negotiations regarding the property tax Arrow
split, which will begin in July 1, 2008, $4,834 in property tax revenue being transferred from B. Coleman
L.A. County to the City of Azusa, upon annexation; each fiscal year from then on slightly over Comments
17%of the property tax growth within the territory will then go to the City from the County.
The City's Chief Financial Officer has reviewed the formula and found it acceptable; he
recommended approval. He responded to questions posed by Councilmembers regarding
time frame, plans for the area regarding development proposal, and the process.
Councilmember Carrillo offered a Resolution entitled:
JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES, Res. 07-057
THE CITY COUNCIL OF THE CITY, OF AZUSA APPROVING AND ACCEPTING THE Joint Resolution
NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUE RESULTING FROM THE City and Co.
ANNEXATION OF TERRITORY KNOWN AS ANNEXATION 2005-44 TO THE CITY OF AZUSA Approving
&Accepting
Moved by Councilmember Carrillo, seconded by Mayor Pro-Tem Hanks to waive further Negotiate
reading and adopt. Resolution passed and adopted by the following vote of the Council: Exchange
Prop Tax
AYES: COUNCILMEMBERS: GONZALES., CARRILLO,MACIAS, HANKS, ROCHA Revenue
NOES: COUNCILMEMBERS: NONE Annexation
ABSENT: COUNCILMFMBERS: NONE - 2005-44
CONSIDERATION OF THE ARCHITECTURAL BARRIERS COMMISSION'S (ABC) PROPOSED ABC Parking
PARKING LOT RETROFIT. Director of Public Works/Assistant City Manager Makshanoff Retrofit
presented the proposed Parking Lot Retrofit with recommendations from ABC (a) which J. Makshanoff
includes two new handicapped spots in the middle of the City Council parking lot and an Comments
additional parkingarea by the building; he noted that only one handicapped parking is
required, option (b) is to remove one of the handicapped spots so that the same number of
parking spaces remains, and option (c) is to remove a planter and a liquid amber tree, and
place a handicap space there.
Lengthy discussion was held regarding the Issue and it was moved by Councilmember Discussion and
Macias, seconded by Councilmember Gonzales and unanimously carried to Implement the Approval
ABC recommendation, adding a ramp and to create a Mayor parking spot in the parking lot ABC Rec
behind the library.
07/02/07 PAGE FOUR
THE CITY COUNCIL CONVENED JOINTLY WITH THE REDEVELOPMENT AGENCY AND THE CnCVCRA&
AZUSA PUBLIC FINANCING AUTHORITY AT 8:22 P.M.TO ADDRESS THE FOLLOWING: APFA convene
IOINT CITY/AZUSA PUBLIC FINANCING AUTHORITY AND AGENCY ITEM
APPROVAL OF ISSUANCE OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA Tax Allocation
AMENDED AND RESTATED MERGED CENTRAL BUSINESS DISTRICT AND WEST END Bonds 2007
REDEVELOPMENT PROJECT AREA TAXABLE TAX ALLOCATION BONDS, 2007 SERIES A, AND Series A
TAX ALLOCATION BONDS, 2007 SERIES B; AND DEBT FINANCING DOCUMENTATION Series B
ASSOCIATED WITH THE PROPOSED BONDS.
Economic Development Director Coleman presented the proposal of the issuance of two B. Coleman
series of bonds, Series A and Series B. He thanked Michael Williamsof C.M. de Crinis & Comments
Company, Kim Byrens and Sonia Carvalho of BBK, City Manager Delach, Chief Financial
Officer Kreimeier, City Treasurer Hamilton and Redevelopment Senior Accountant Jara for
their assistance. He recommended approval of the issuance of bonds.
Mr. Michael Williams of C.M. de Crinis Financial Advisor, addressed the issue stating that M.Williams
investment grade rating was issued which lowered the cost of financing, the bond sale is C.M. de .
scheduled in two weeks, with closing by the end of the month, Series A is not to exceed 18 Crinis
million dollars which is about 15.7 million dollars and 4 million on Series B. He responded Comments
to questions posed by Councilmembers/Board Members regarding the lack of S&P rating,
explanation of the debt ratio, size, use of property, explanation of different Interest rates, i.e.
Series A-which are taxable bonds, people must pay State and Federal taxes, there will be no
restrictions and provides a lot of Flexibility and Series B are the-refinancing of 1997 tax
allocation bonds, it smoothes out the debt service and lowers the overall cost of the debt,
they are tax exempt; they did not receive an investment grade rating they have a lower
coverage ratio and people do not have to pay Income tax. The revenue source is from
redevelopment tax increment.
Councllmember/Board Member Gonzales noted an error on the Council term expirations on Questions
page 20, corrected as follows: Carrillo - 2011 and Gonzales - 2009. Ms. Kim Byrens of &comments
BBK, noted changes to the title of the Redevelopment resolution. Staff responded to
additional questions regarding interest rate, Amvac Insurance Policy for one year and noted
fees.
Moved by Councilmember/Board Member Macias, seconded by Mayor Pro-Tem/Board
Member Hanks and unanimously carried to take action on the resolutions collectively. -
Mayor Pro-Tem Hanks offered a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CIN OF AZUSA, CALIFORNIA,APPROVING Res. 07-058
THE FINANCING OF AMENDED AND RESTATED MERGED CENTRAL BUSINESS DISTRICT Approving
AND WEST END REDEVELOPMENT PROJECT AREA BY THE REDEVELOPMENT AGENCY OF Financing
THE CITY OF AZUSA AND OTHER MATTERS RELATING THERETO. - Bonds
Moved by Mayor Pro-Tem Hanks, seconded by Councilmember Gonzales to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO,MACIAS, HANKS, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
Board Member Hanks offered a Resolution entitled:
A RESOLUTION OF THE AZUSA PUBLIC FINANCING AUTHORITY, APPROVING THE Res.07-P3
PURCHASE AND RESALE OF BONDS OF THE REDEVELOPMENT AGENCY OF THE CITY OF Approving
AZUSA, APPROVING A FORM OF PURCHASE AGREEMENT AND CERTAIN OTHER MATTERS Purchase&
RELATING THERETO. Resale
Moved by Board Member Hanks, seconded by Board Member Gonzales, to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Authority:
AYES: BOARD MEMBERS: GONZALES, CARRILLO,MACIAS, HANKS, ROCHA
NOES: BOARD MEMBERS: NONE
ABSENT: BOARD MEMBERS: NONE
Director Hanks offered a Resolution entitled:
07/02/07 PAGE FIVE
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA APPROVING Res. 07-1120
THE ISSUANCE OF ITS AMENDED AND RESTATED MERGED CENTRAL BUSINESS DISTRICT Approving
AND WEST END REDEVELOPMENT PROJECT AREA TAX ALLOCATION BONDS, APPROVING Trust
TRUST INDENTURES, AN ESCROW AGREEMENT, AN OFFICIAL STATEMENT, A PURCHASE Indentures,
AGREEMENT SETTING THE MAXIMUM FINAL TERMS OF THE SALE OF THE BONDS AND Escrow Agmt,
MAKING CERTAIN DETERMINATIONS RELATING THERETO. Official Stmt,
Purchase Agmt,
Moved by Director Hanks, seconded by Director Gonzales to waive further reading and etc.
adopt. Resolution passed and adopted by the following vote of the Agency:
AYES: DIRECTORS: GONZALES,CARRILLO, MACIAS, HANKS, ROCHA
NOES: DIRECTORS: NONE
ABSENT: DIRECTORS: NONE
THE AZUSA PUBLIC FINANCING AUTHORITY ADJOURNED AT 9:02P.M., THE APFAADJN
REDEVELOPMENT AGENCY AND CITY COUNCIL CONTINUED. CRA/Cncl
IOINT CITY/AGENCY ITEMS continue
PURCHASE AND SALE AGREEMENT FOR THE SALE BY THE CITY AND ACQUISITION BY THE Jnt City/CRA
REDEVELOPMENT AGENCY OF PROPERTY LOCATED AT 850 W. IOTH STREET MORE Items
COMMONLY KNOWN AS THE CITY TRANSPORTATION YARD. Economic Development Purchase&
Director Coleman addressed the issue stating this is a joint CounciVAgency item for the Sale Agmt
approval of the purchase and sale agreement of the Transportation Yard at 850 W. 10`" 850 W. 10'
Street from the City to the Agency; he provided background stating that In June 1993, the Street
City purchased the real property located at 850 W. 10Y'Street from Wynn Trust&Dyer Trust
for a total purchase price of $828,000, with funds borrowed from the Light.Fund. The
property is located in the Merged Redevelopment Project Area of the City of Azusa at l O1
and Vernon and is approximately 82,764 sq, ft. (1.9 acres). The Agency desires to purchase
the City Transportation Yard property and City desires to sell by the terms in the Purchase
and Sale Agreement. To date, the Light Fund has not been reimbursed by the City and the
Redevelopment Agency Is assuming the City's obligation to repay the funds. In late 2006
and early 2007, the Agency purchased several properties as part of the land assembly effort
In connection with the Downtown North and proposed Target projects. As part of the -
acquisition process the Agency settled with a number of businesses affected by the
acquisition, which Included land acquisition, relocation, and business goodwill payments;
during acquisition and negotiation phase, some of the businesses expressed Interest to
remain in the City of Azusa. The Agency proposes to subdivide the subject property in the
near future and potentially relocate some of these businesses to the property. The
Agreement provides for reimbursement by the Redevelopment Agency to the City of Azusa
in the amount of$1,615,877 for the purchase price, payable by a promissory note secured
by a deed of trust. The purchase price is reflective of the City's acquisition price of
$828,000 plus 5%simple Interest over a 30 year term. '
Councilmember Carrillo offered a Resolution entitled:
A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AND THE Res.07-C61 .
REDEVELOPMENT AGENCY OF THE CITY OF AZUSA APPROVING A PURCHASE AND SALE Approving
AGREEMENT BETWEEN THE CITY OF AZUSA AND THE REDEVELOPMENT AGENCY OF THE Purchase&
CITY OF AZUSA FOR THE SALE AND ACQUISITION OF REAL PROPERTY LOCATED 850 WEST Sale Agmt
Or"STREET IN THE CITY OF AZUSA 850 W. IU4
Street
Moved by Councilmember Carrillo, seconded by Councilmember Gonzales to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO,MACIAS, HANKS, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
Director Carrillo offered a Resolution entitled:
A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AND THE Res.07-1124
REDEVELOPMENT AGENCY OF THE CITY OF AZUSA APPROVING A PURCHASE AND SALE- Approving
AGREEMENT BETWEEN THE CITY OF AZUSA AND THE REDEVELOPMENT AGENCY OF THE Purchase&
CITY OF AZUSA FOR THE SALE AND ACQUISITION OF REAL PROPERTY LOCATED;850 WEST Sale Agmt
10"'STREET IN THE CITY OF AZUSA 850 W. I O'
Street
07/02/07 PAGE SIX
Moved by Director Carrillo, seconded by Director Gonzales to waive further reading and
adopt. Resolution passed and adopted by the following vote of the Agency:
AYES: DIRECTORS: GONZALES, CARRILLO,MACIAS, HANKS, ROCHA
NOES: DIRECTORS: NONE
ABSENT: DIRECTORS: NONE
REDEVELOPMENT AGENCY ADM]NISTRAT]ON/ADVANCE FROM THE CIN. Redevelopment
Advance from
Director Macias offered a Resolution entitled: City
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY Of AZUSA REQUESTING A Res.07-R21
LOAN FROM THE CITY OF AZUSA FOR PURPOSES OF THE MERGED REDEVELOPMENT Requesting
PROJECT AREA. Loans
Moved by Director Macias, seconded by Director Gonzales to waive further reading and
adopt. Resolution passed and adopted by the following vote of the Agency:
AYES: DIRECTORS: GONZALES, CARRILLO,MACIAS, HANKS, ROCHA
NOES: DIRECTORS: NONE
ABSENT: DIRECTORS: NONE
Councilmember Macias offered a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING LOANS FOR Res. 07-059
PURPOSES OF THE MERGED REDEVELOPMENT PROJECT AREA Authorizing
Loans
Moved by Councilmember Macias, seconded by Councilmember Gonzales to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO,MACIAS, HANKS, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
THE REDEVELOPMENT AGENCY RECESSED AND THE CITY COUNCIL CONTINUED AT 9:28 CRA recess
P.M. Cncl continued
The CONSENT CALENDAR consisting of Items F-I through F-9 was approved by motion of Consent Cal
Councilmember Carrillo, seconded by Mayor Pro-Tem Hanks and unanimously carried with Items
the exception of items F-2, 4, 5, 6, and 8, which were considered under the Special Call
portion of the Agenda.
1. The minutes of the regular meeting of June 18, 2007,were approved as written. Min appvd
2. SPECIAL CALL ITEM. Spec Call
3. The City Treasurer's Report as of May 31, 2007,was received and filed. Treas Rpt
4. SPECIAL CALL ITEM. Spec Call
5. SPECIAL CALL ITEM. Spec Call
6. SPECIAL CALL ITEM Spec Call
7. Approval was given to take a stance In support for the proposed Senate Bill 1028 and Ltr of support
the Mayor was authorized, on behalf of the City to send a letter of support for the SB 1028
proposed Senate Bill.
8. SPECIAL CALL ITEM. Spec Call
9. The following resolution was adopted and entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 07-C60
CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME Warrants
ARE TO BE PAID.
07/02/07 PAGE SEVEN
SPECIAL CALL ITEMS
Councilmember Macias addressed Human Resources Action Items suggesting that new Special Call
employees come to Council meeting to Introduce themselves to the City Council as well as
the Community. Macias
Comments
Moved by Councilmember Gonzales, seconded by Councilmember Macias and unanimously
carried to approve the Human Resources Action Items as follows:
Human Resources Action Items were approved as follows:
Merit Increase and/or regular Appointments: M. Bertelsen,S. Chapman,and S.Yang.
New Appointments: M. Antwine, Senior Management Analyst, J. Smith, Police dispatcher, HR Action
and C.Wilkins. Items
Separations: C. Ramirez, Police Dispatcher.
Mayor Rocha addressed the professional services agreement with B/R Partners, noting that Rocha
under the section Prepare Status and Update Reports, he would like to see more of this Comments
information. He asked if there is an Error and Omissions Policy; Economic Development
Director Coleman responded that there is no such policy. City Attorney Carvalho explained
the reason why it was removed from the agreement. Councilmember Macias added that the
Indemnification Clause is enforceable.
Moved by Councilmember Gonzales, seconded by Councilmember Macias and carried to
approve an amendment to the existing B/R Partners Agreement extension to June 30, 2008 Agmt w/B/R
and the Mayor was authorized to sign the amended agreement. Mayor Rocha dissenting. Partners
Approved
Councilmember Gonzales addressed the CIP Budget asking when the right field shelters on !,
the Little League field at Zacatecas Park will be put in. Director of Recreation and Family Gonzales
Services Jacobs responded stating that shelters at Zacatecas Park will be coming to Council Comments
in the proposed CIP 2008-09 budget and the costs have not been estimated at this time. CIP
Mayor Rocha asked about the safety of the pony league snack bar equipment at Gladstone Rocha
Park. Director of Recreation and Family Services Jacobs responded that there will be a make Comments
over of the snack bar in the off season and all the other equipment is in opera-le conditions; CIP Pavement
they will assess the plumbing and electrical at that time. He asked questions about the Management
Pavement Management Plan Year 5, Utility Mitigation and Construction Costs,of which there- Correction
was a correction of$2,500,000 to$2,100,000.
Director of Public Works Makshanoff responded to question regarding Improvement to the Dir Pub Wks
Alosta and Foothill intersection stating that they are making a"T" intersection, and the "Y" is Response
still to be determined and worked out with APU as It's in the Specific Plan Assistance CIP -
Mitigation Fees.
City Manager Delach responded to questions from Council regarding APU Specific Plan, City Mgr
stating that they will give the City the land,with regard to right of way dedication: He stated Response
that there were fees on several intersections with the expansion of APU under the CIP
environmental document. He also responded to Armory questions that Recreation and
Family Services will bring the item back to Council, and that Parks and Recreation
Commission will be having discussions on how the facility will be used; it may be used as a
back up gymnasium and community facility for events.
Public Works Makshanoff responded to question regarding the handling of carry over items, Dir Pub Wks
stating that with the hiring of Engineering staff and consultants they will begin to take a more Response
aggressive role with CIP projects. With regard to questions on Angeleno Park, he responded Carry Over
that he would confer with Director of Recreation and Family Services on that matter. Mayor Items CIP
Rocha expressed concern regarding the many Carry Over Items stating that he didn't want to Rocha
add many new projects that cannot be completed. Comments
Moved by Councilmember Gonzales, seconded by Councilmember Macias and unanimously CIP Proposed
carried.to receive and file the proposed Capital Improvement Program (CIP) and budget for Budget Receive
fiscal year 2007-08. &flied
Councilmember Gonzales addressed item regarding placement of stop signs at various Gonzales
intersections stating that there are no stop signs at Edith Ann and Virginia Ann and there are Comments
speeding problems. City Manager Delach explained about the liabilities that go with putting
stop signs where the City Engineer does not recommend; staff will follow up with the City
Engineer.
07/02/07 PAGE EIGHT
Moved by Councilmember Gonzales, seconded by Councilmember Macias and unanimously Stop Signs
carried to authorize staff to place stop signs at various intersections throughout the City. Approved
Councilmember Macias addressed item regarding the Supplemental Retirement Plan for Macias
AMMA and SEIU, asking for the number of AMMA members. Director of Human Resources Comments
Hanson responded that according to payroll records,there are 26 members.
Moved by Councilmember Gonzales, seconded by Councilmember Macias and unanimously Receive and file
carried to receive and file the informational item on the Supplemental Retirement Plan for Supplemental
the Azusa Middle Management Association (AMMA)and the Service Employees International Retirement Plan
Union Local 721 (SEIU), as no action was required at this time. AMMA B.SEIU -
THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONVENED AT 9:50 P.M. CRA convened
THE CITY COUNCIL RECONVENED AT 10:05 P.M. Cncl
reconvened
Councilmember Carrillo offered an Ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AMENDING Ord. 07-09
CHAPTER 74 OF THE AZUSA MUNICIPAL CODE REGARDING RESIDENTIAL FRONT YARD Residential
PARKING. Front Yard
Parking
Moved by Councilmember Carrillo seconded by Councilmember Gonzales to waive further .
reading and adopt. Ordinance passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO,MACIAS, HANKS, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
The City Council recessed back into Closed Session at 10:06 p.m.to discuss the following:
CONFERENCE WITH LABOR NEGOTIATOR(Gov. Code Sec. 54957.6) - Conf w/Labor
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Negotiator
Organizations/Employee: APOA AND CAPP - APOA&CAPP
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code Sec Conf w/Legal
54956.9(x)) Case Name: Scott Witter v.City of Azusa Cnsl Witter
Worker's Compensation Appeals Board Case No.VN00530133
REAL PROPERTY NEGOTIATIONS (Gov.Code Sec. 54956.8) Real Prop Neg
Property Address: 303 E. Foothill Boulevard,Azusa, CA 91702 303 E. Foothill
Negotiating Parties: Maria Lopez,Tenant Marla Lopez _
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Tenant
Under Negotiation: Price and Terms of payment
REAL PROPERTY NEGOTIATIONS (Gov.Code Sec.54956.81 Real Prop Neg
Property Address: 303 E. Foothill Boulevard, 716 N. Dalton Avenue, 726 N. Dalton Dalton Prop
Avenue, 728 N. Dalton Avenue, 740 N. Dalton Avenue,Azusa, CA 303 Foothill
91702 716, 726, 728,
Negotiating Parties: Watt Genton Associates, LP 740 N. Dalton
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff
Under Negotiation: Price and Terms of payment
REAL PROPERTY NEGOTIATIONS (Gov.Code Sec. 54956.81 - Real Prop Neg
Address: 1120 West Foothill Boulevard,Azusa, 6491702 1 120 W.
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Foothill
Negotiating Parties: 5&S Foods
Under Negotiation: Price and Terms of Payment
REAL PROPERTY NEGOTIATIONS (Gov.Code Sec.54956.8) Real Prop Neg
Address: 1 140 West Foothill Boulevard,Azusa, CA 91702 1 140 W.
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Foothill
Negotiating Parties: Price Self Storage
Under Negotiation: Price and Terms of Payment
07/02/07 PAGE NINE Real Prop Neg
REAL PROPERTY NEGOTIATIONS (Gov.Code Sec. 54956.8)
Address: - 1030 West Foothill Boulevard,Azusa, CA 91702 1030 W.
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Foothill
Negotiating Parties: R B Fiberfab
Under Negotiation: Price and Terms of Payment
REAL PROPERTY NEGOTIATIONS (Gov.Code Sec.54956.8) Real Prop Neg
Address: 1020 West Foothill Boulevard,Azusa, CA 91702 1020 W.
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Foothill
Negotiating Parties: Pro Auto Electric
Under Negotiation: Price and Terms of Payment
REAL PROPERTY NEGOTIATIONS (Gov.Code Sec.54956.8) Real Prop Neg
Address: 1100 West Foothill Boulevard,Azusa,CA 91702 1 100 W.
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Foothill
Negotiating Parties: Melco Steel Inc.
Under Negotiation: Price and Terms of Payment
REAL PROPERTY NEGOTIATIONS (Gov.Code Sec.54956.8) Real Prop Neg
Address: 1050 West Foothill Boulevard,Azusa, CA 91702 1050 W.
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Foothill
Negotiating Parties: Corky's Place
Under Negotiation: Price and Terms of Payment
The City Council reconvened at 11:47 p.m. City Attorney Carvalho advised that with regard Reconvened
to Real Property Negotiations for the property located at 740 N. Dalton, the Senior Center, Reportable
the Downtown North Committee had discussed several options regarding the site and Watt Action
Genton had expressed interest in purchasing the site at the Committee meeting; the terms
and conditions were discussed in Closed Session and the Council decided by unanimous
vote not to pursue any sale of the site.
UPCOMING MEETINGS: Upcoming
Meetings
July 16, 2007, City Council Meeting-6:30 p.m. (Auditorium)
July 23, 2007, Utility Board Meeting-6:30 p.m, (LB.W)
August 6,2007, City Council Meeting-6:30 p.m. (Auditorium)
September 4,2007, City Council Meeting-6:30 p.m. (Auditorium)
It was consensus of Councilmembers to adjourn In memory of Pat Morales and Keep In Adjourn
Prayer Octavio Ramirez, and Elaine Parr. in memory of
P.Morales
Keep in Prayer
O. Ramirez✓i
TIME OF ADJOURNMENT: 11:48 P.M. E. Parr
CITY CLERK
NEXT RESOLUTION NO.2007-C62.
NEXT ORDINANCE NO.2007-010.
07/02/07 PAGE TEN
V,
- - C7OFORr`�P
CITY OF AZUSA
MINUTES OF THE CITY COUNCIL AND
THE REDEVELOPMENT AGENCY
SPECIAL MEETING
MONDAY,JUNE 25,2007—7:33 P.M.
The City Council and the Board Members of the City of Azusa met in regular session,at the above
date and time, at the Clifford Murray Elementary School (Cafeteria)located at 505 East Renwick
Road,Azusa, California.
Mayor/Chairman Rocha called the meeting to order. Call to Order
ROLL CALL Roll Call
PRESENT: COUNCIL/BOARD MEMBERS: GONZALES, CARRILLO,MACIAS, HANKS, ROCHA
ABSENT: COUNCIL/BOARD MEMBERS: NONE
ALSO PRESENT: Also Present
City Attorney/General Counsel Martinez, City Manager/Executive Director Delach, Police Captain
Gonzales, Public Information Officer Quiroz, Director Recreation and Family Services Jacobs,
Recreation Superintendent Hamilton, Administrative Services Director/Chief Financial Officer
Kreimeier, City Clerk/Secretary Mendoza, Deputy/Secretary City Clerk Toscano.
PUBLIC PARTICIPATION Pub Part
Mr. Jorge Rosales addressed Council stating that the Fire Fees increase in the amount of J. Rosales
$106,754,was already presented in the budget approved on June Was well as the transferring Comments
of one million dollars in reserves allocated for police hiring to liability fund was also budgeted in
worker compensation claims in the approved budget. He expressed his view in favor of the _
proposal to Increase the Downtown Business Association and Canyon Institute.
City Manager/Executive Director Delach responded stating that ifem regarding L.A.County Fire is a City Mgr
Supplemental Billing for this year; and the request Police Officer Hiring Reserve was a matching Response
fund for a grant; the city opted not to take advantage of the grant and the money stayed within
the fund, but because of the increasing cost for workers compensation, staff is asking that it be
placed in that fund.
Ms. Francine Jensen addressed Council detailing a problem with a truck that contains garbage and F.Jensen
blocks the view on the street which has caused near accidents. City Manager Delach noted a Comments
revised Commercial Vehicle Ordinance which will be implemented soon and advised that staff will
look Into the problem.
Ms.Yolanda Peria addressed Council stating that although City Hall in Motion was recently held at Y. Pefia
Los Lobos, there are still problems such as street leaning and loitering. She expressed her Comments
frustration at the lack of activities for kids, i.e. no park swimming pool and skate boarding.
Mr.Art Morales concurred with Ms. Pena, stating there are trash haulers all over the City, asked A. Morales
about Appropriations Limit from last meeting,and a liquor license issued to the Foothill Shopping Comments
Center, suggested hiring part-time people to answer phones, use CDBG funds for free swim for
kids, and handing out money.
City Manager/Executive Director Delach responded to question regarding the Gann Limit as at the City Mgr
last meeting stating that it came about as a result of a taxpayer initiative shortly after Proposition Response
13; the Intent was to limit the expenditures of cities based on a formula that include the CPI,the
city's Income and the city's population growth, in an effort to control or limit the money the city
receives.
Councilmember/Director Carrillo responded to liquor license at Foothill Shopping Center stating Carrillo
that TESCO, Fresh and Easy, has applied for a liquor license at this site. Comments
TESCO
Consideration of Supplemental Budget Appropriation Request for the 2007/08 Budget.
Ms.Mercedes Castro,Mary Mc Kendricks and Irene De La Pania,on behalf of the Azusa Chamber Supplemental
of Commerce,addressed Council/Board Members requesting and additional$30,000 be added to Budget
the Chamber budget for a total amount of$98,000. They detailed the programs they will be Chamber
creating with the additional funding as follows: Internship Program with local businesses, Representa-
Community Resource Center, Multi- language Cultural Market Materials, New City Map, New fives
Resident Promotional Packet, and Business Recognition Program. They responded to questions Request for
posed by Councilmembers noting that they would decrease their request for funding in the future Additional
in order to become self sufficient and Improve relations with the Azusa Downtown Business Funding
Association.
Moved by Councilmember/Director Hanks, seconded by Councilmember/Director Carrillo and Chamber
carried to approve a$30,000 increase to the Azusa Chamber of Commerce budget from the City Add'1 funding
for a total of$98,000.Councilmember/Director Macias dissenting. Approved
After discussion, it was moved by Councilmember/Director Macias, seconded by Discussion
Counciimember/Director Carrillo and unanimously carried to deny request of additional funding for ADBA add'I
the Azusa Downtown Business Association, but retain It's budget from the City at$20,000. Funds denied
Ms. Suzanne Avila of The Canyon Institute and Ms. Jane Beesley of the California Rivers and S.Avila
Mountains Conservancy, addressed Council/Board Members requesting$150,000 in funding to Canyon Inst.
renovate the former Taylor Property in Azusa Canyon into a river and environmental education J. Beesley
center for the Greater Azusa community as part of the larger Azusa River Wilderness Park; they CRMC
detailed the project. It was consensus of the Council/Board Members that they come back with a No funding
scaled down version of the project and City Manager/Executive Director will look into funding Approved
sources.
Moved by Councilmember/Director Hanks,seconded by Mayor/Chairman Rocha and unanimously AdcH Approp.
carried to approve an additional appropriation for the current year in the amount of$106,754 to Fire Protection
provide for the balance of fire protection contract costs and to approve a transfer from General &Liability
Funds designated several years ago for police officer hiring(an unused grant match)into the City's Fund
Liability Fund in the amount of$1,000,000. approved
Lengthy discussion was held regarding future City Hall on the Move meetings and Off-Site Utility Discussion
Board Meetings. The dates were scheduled as follows: City Hall on the Move—August 2nd,before City Hall on
Concerts In the Parks,at 5:30 p.m.at Memorial Park,October 13",after the Parade at Memorial The Move
Park. Other suggestions were made for July 30'"meeting with Dr.Mathis,and July 28'"meeting in &Off-Site
the ABC neighborhood,but they were not confirmed. Next Off-Site Utility Board Meeting will be UB meeting
held on September 24, 2007, at Mountain View Elementary School at 6:30 p.m.
After discussion regarding swimming pool admission fees it was moved by Mayor/Chairman Swim
Rocha, seconded by Councilmember/Director Macias and unanimously carried that swim Admission fee
admission price for children 12 years of age and under Is$.50.
After discussion regarding Certificate and Proclamation Policy it was moved by Certificate&
Councilmember/Director Gonzales,seconded by Councilmember/Director Carrillo that alongwith Proclamation
adjournment in memory of a deceased person, a certificate and letter be given to the family; Policy
further, that the Policy be amended In order that the City Manager/Executive Director may Amendments
approved Certificates of Welcome to new businesses.
Moved by Councilmember/Director Hanks,seconded by Mayor/Chairman Rocha and unanimously Adjourn
carried to adjourn.
TIME ADJOURNMENT: 10:17 P.M.
CITY CLERK
NEXT RESOLUTION NO.2007-057. (Council)
NEXT RESOLUTION NO.2007-R20. (Agency)
06/25/07 PAGE TWO
O F.q
u`
CITY OF AZUSA
MINUTES OF THE CITY COUNCIL
SPECIAL MEETING
MONDAY,JUNE 11,2007-6:30 P.M.
The City Council of the City of Azusa met in special session at the above date and time in the
Azusa Light and Water Conference Room, located at 729 N.Azusa Avenue,Azusa.
Mayor Rocha called the meeting to order. Call to Order
City Clerk Vera Mendoza led in the Salute to the Flag. V. Mendoza
ROLL CALL Roll Call
PRESENT: COUNCILMEMBERS: CARRILLO,MACIAS, HANKS, ROCHA
ABSENT: COUNCILMEMBERS: GONZALEZ (entered the meeting at 6:50 p.m. and was
excused due to demise of a family member.)
ALSO PRESENT:
Also Present
City Clerk Mendoza.
PUBLIC PARTICIPATION
None. Pub Part
None.
Interviews were held for applicants for the following City Boards and Commissions:
Interviews
Human Relations Conducted
Library
Planning
Interviews were completed at 9:45 p.m. Discussions regarding the proposed appointments were
held: Councilmember Gonzales re-entered the meeting at 11:00 p.m. and the discussions Interviews
continued. - Brds S.Com
Final appointments will be made at the meeting of June 18, 2007.
Final action
6/18/07
It was consensus of Councilmembers to adjourn.
Adjourn
TIME ADJOURNMENT: 11:14 P.M.
CITY CLERK
NEM RESOLUTION NO.2007-C42.
NEM ORDINANCE NO.2007-06.
U �
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CITY OF AZUSA
MINUTES OF THE CITY COUNCIL,THE
REDEVELOPMENT AGENCY AND THE AZUSA
PUBLIC FINANCING AUTHORITY
SPECIAL MEETING
MONDAY,MAY 29,2007-6:30 P.M.
The City Council/Agency and Authority Board Members of the City of Azusa met in special session
at the above date and time in the Azusa Light and Water Conference Room, located at 729 N.
Azusa Avenue,Azusa.
Mayor/Chairman Rocha called the meeting to order. Call to Order
Ms. Peggy Martinez led in the Salute to the Flag. - P.Martinez
ROLL CALL - Roll Call
PRESENT: COUNCILMEMBERS: GONZALES,MACIAS,HANKS, ROCHA
ABSENT: COUNCILMEMBERS: CARRILLO (entered the meeting at 6:34 p.m.)
ALSO PRESENT: Also Present
City Manager Delach,Assistant City Manager Director Person, Economic Development Director
Coleman,Administrative Services Director/Chief Financial Officer Kreimeier, Director of Human `
Resources Hanson, Director of Public Works/Assistant City Manager Makshanoff, Director of
Utilities Hsu, Redevelopment Senior Accountant Jara, Director of Recreation and Family Services
Jacobs, Director of Information Technology Graf, Controller Michaels-Aguilar, City Treasurer
Hamilton, Library Director Tovar, Library Adult Services Supervisor Shahsavari, Chief of Police
_ Garcia, City Clerk/Secretary Mendoza, Deputy City Clerk/Deputy Secretary Toscano.
PUBLIC PARTICIPATION Pub Part
Mr. Jorge Rosales addressed Council/Board Members stating that there were no documents foi J. Rosales
public to review with regard to the subject meeting. He added that he did receive an electronic Comment
version of a document earlier today.
FISCAL YEAR 2007/08 CITY,AZUSA PUBLIC FINANCING AUTHORITY,AND REDEVELOPMENT Preliminary
AGENCY PRELIMINARY BUDGET REVIEW. Budget
Review
The recommendation by staff was that the City Council, Redevelopment and APFA Boards
consider the materials and information provided and give direction to staff with respect to any.
changes to the City's Operating Budget,the Redevelopment Agency's Operating Budget,and the
Azusa Public Financing Authority's Operating Budget as proposed for Fiscal Year 2007/08. The
Combined Operating Budget of $136,306,057 (comprising the City General Fund, Enterprise
funds,Azusa Redevelopment Agency,and the Public Finance Authority)together with the costs of
such amendments as the Council and respective Boards may request.
Each department presented its budget and responded to questions posed by Presentation
Counclimembers/Board Members.
Discussion was held regarding City Hall on the Move and it was moved by Mayor Rocha, Discussion
seconded by councilmember Macias and unanimously carried that Advertising Expense be increase City Hall on
In the amount of$5,000,in order to have more outreach,letters,invitations and flyers to advertise The Move
City Hall on the Move.
The City Council/Board Members recessed for a break at 8:10 p.m.and reconvened at 8:20 p.m. Recess
It was consensus of the Councilmembers/Board Members that Library Services hours be brought Lib Hrs
backup to 55 hours, i.e. one hour addition on Monday and Tuesday, and three hours on Up to 55
Wednesday.
It was consensus of Councilmember to recess to Closed Session at 9:54 p.m. to discuss the Closed Sess
following:
CONFERENCE WITH LABOR NEGOTIATOR(Gov. Code Sec 54957.6) Conf w/Legal
Agency Negotiators: City Manager Delach and Assistant City Manager Person Counsel
Organizations/Employee: APOA
The City Council reconvened at 10:51 p.m. There was no reportable action taken in Closed No Reports
Session.
Moved by Councilmember/Board Member Carrillo,seconded by CouncilmemberBoard Member Adjourn
Hanks and unanimously carried to adjourn.
TIME ADJOURNMENT: 10:52 P.M.
CITY CLERK
NEXT RESOLUTION NO.2007-C36. (City)
NEXT RESOLUTION NO.2007-R16. (Agency)
NEXT RESOLUTION NO.2007-P1. (APIA)
05/29/07 PAGE TWO
tIF
CITY OF AZUSA
MINUTES OF THE CITY COUNCIL
SPECIAL MEETING
THURSDAY,MAY 10,2007-5:06 P.M.
The City Council of the City of Azusa met In special session at the above date and time in the
Azusa Light and Water Conference Room, located at 729 N.Azusa Avenue,Azusa.
Mayor Rocha called the meeting to order. Call to Order
ROLL CALL Roll Call
PRESENT: COUNCILMEMBERS: GONZALES,CARRILLO,MACIAS,HANKS, ROCHA
ABSENT: COUNCILMEMBERS: NONE
ALSO PRESENT: Also Present
City Attorney Carvalho,City Manager Detach,Assistant City Manager Director Person,Economic
Development Director Coleman, Director of Human Resources Hanson, Director of Public
Works/Assistant City Manager Makshanoff, Director of Utilities Hsu, Director of Recreation and
Family Services Jacobs,Public Information Officer Quiroz,Director of Information Technology Graf,
City Treasurer Hamilton,Library Director Tovar,Chief of Police Garcia,Executive Assistant Cravens,
City Clerk Mendoza, Deputy City Clerk Toscano.
PUBLIC PARTICIPATION Pub Part
President of Azusa Pacific University Jon Wallace addressed Council to clarify inaccuracies J.Wallace
regarding bond issue under consideration stating the Bond Financing does not impose any Azusa Pacific
additional obligations, financial or otherwise to the City of Azusa and the financing is to build a University
science center by the marquee. The sellers of the Crestview apartments initiated the issue
approaching APU in September and other entitles and offered them to bid on the property. He .
complimented City Staff for their diligence in helping them address every Issue that has been
raised. If they are able to complete the bond financing and acquire Crestview, they will
compensate the City with respect to any taxes or fees estimated at$125,000 per year with annual
increments built in. APU has agreed to provide the low Income housing,less than 64 units,up to
the year 2015,which is an added cost of$220,000 per year for APU. If they acquire Crestview,
they will be able to maintain and renovate the apartments as they are In poor repair. APU is not
acquiring the apartments to make money; there will be a deficit of a million dollars per year. He
then cited their three guiding principals.
CITY COUNCIL AGENDA ITEM-COUNCIL ORIENTATION WORKSHOP Orientation
Workshop
City Manager Detach addressed Council presenting an overview of the Workshop and Department City Mgr
Heads providing information regardingtheir respective departments as follows: City Attorney,City &Depart Hds
Clerk, City Treasurer, Human Resources, Information Technology, Community/Redevelopment,
and City Library.
The City Council recessed for a break at 6:23 p.m. and reconvened at 6:34 p.m. Recess
The following city departments continued providing information: Public Safety,Public Works and Depart Hds
Transportation, Recreation and Family Services, and Utilities.
The City Council took a virtual tour of the City facilities. - Virtual Tour
It was consensus of Councilmember to recess to Closed Session at 8:27 p.m. to discuss the Closed Sess
following:
REAL PROPERTY NEGOTIATIONS (GOV. CODE SEC. 54956.8) Real Prop ,
Address: 801 East Alosta,Azusa, Ca. 91702 (Crestview Apartments) Negotiations
Negotiating Parties: Mark Dickerson,Azusa Pacific University 801 E.Alosta
Agency Negotiators: City Manager Delach and Assistant City Manager Person
Under Negotiation: Price and Terms of Purchase—Housing Covenant
The City Council reconvened at.9:11 p.m. There was no reportable action taken in Closed No Rpts
Session.
Moved by Councilmember Carrillo,seconded by Councilmember Hanks and unanimously carried Adjourn
to adjourn.
TIME ADJOURNMENT: 9:12 P.M.
CITY CLERK
NEXT RESOLUTION NO. 2007-C35.
NEXT ORDINANCE NO.2007-06.
05/10/07 PAGE TWO
U �
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a°q<fFou�`A
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CATHY HANSO&IRECTOR OF HUMAN RESOURCES/PERSONNEL OFFICER
/j
VIA: F. M. DELACH, CITY MANAGER ,�'1,iP�n
DATE: JULY 16, 2007 !f V
SUBJECT: HUMAN RESOURCES ACTION ITEMS
It is recommended that the City Council approve the following Personnel Action Request(s) in accordance with
the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
BACKGROUND
This action, requested by Director of Recreation and Family Services Joe Jacobs is brought directly to Council.
This action is not required to go before the Personnel Board.
NEWAPPO/NTMENT-The following appointment has been requested by the Director of Recreation and Family
Services pursuant to the Rules of The Civil Service S stem.
DEPARTMENT„ , ,: NAME CLASSIFICATION N5jEFFECTIVE DATE RANGE 8 5'
Recreation&Family Services Eduardo Vasquez Park Maintenance Worker I Pending phy & 4153/1
fingerprints $2,978.44
FISCAL IMPACT
There is no fiscal impact, as positions listed are funded in approved department budgets.
tee .
CONSENT CALENDAR
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ALBERT TOVAR, DIRECTOR OF LIBRARY SERVICES
VIA: F.M. DELACH, CITY MANAGER ,,,�
DATE: JULY 16, 2007
SUBJECT: BUDGET AMENDMENT — TO AUTHORIZE SPENDING OF CANYON CITY
FOUNDATION GRANT FUNDS UNUSED IN FY 2006/07
RECOMMENDATION
It is recommended that the City Council amend the Library Department's budget by
$4,493. This amount represents the remaining balance in unused and committed
grant funds awarded from the Canyon City Foundation.
BACKGROUND
The total amount of the grant from the Canyon City Foundation was $15,000. The
Azusa City Council accepted and approved this grant on April 2, 2007. The purpose
of the grant was to pay for a community consultant to identify future library projects
that would be fundable through the Canyon City Foundation and meet funding criteria
in the areas of collaboration, sustainability, building community, and meet the needs
of Azusa residents.
The April 2, 2007 staff report indicated that all funds would be expended by the end
of June 2007, yet the work was not completed. City Council approval is needed to
carryover unused funds and to amend the Library Department's budget to be able to
use these funds in rY 2007/08.
From May —June 2007 $10,507 was used leaving a balance of approximately $ 4,493
to be used in July 2007.
The Library Department, in conjunction with a community consultant, has completed
two half-day visioning sessions with library staff, a review of the library department's
1
strengths, weaknesses, &opportunities, a gap analysis looking at staff and facility
resources, and the consultant has completed internal and external interviews with all
library staff and potential partners. An informational report will be given to City
Council once all parts of the assessment and surveys have been completed and
reviewed by the Library Director.
The remaining work needs review from an outside library expert who will validate that
the project selected by the Library Department is consistent with current library
practices and trends.
The Library Department has been in communication with the Canyon City Foundation
on use of these funds.
FISCAL IMPACT
This action amends the Library Department budget by $4,493 and authorizes the
spending of these unused grant funds Canyon City Foundation that have been
deposited in a grant fund account. Expenses will be charged against an Outside
Services account within the Library Department that has already been set-up; account
#28305110606493.
2
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CITY CONSENT ITEM
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL I) (,
FROM: BRUCE A. COLEMAN, ECONOMIC AND COMMUNITY DEVELOPMENT
DIRECTOR
VIA: F.M. DELACH, CITY MANAGER 1t`lvj
DATE: JULY 16, 2007 ,I
SUBJECT: RESOLUTION FINDING THAT THE FORMATION OF A PROJECT AREA
COMMITTEE FOR THE PROPOSED AMENDMENT TO THE REDEVELOPMENT
PLAN FOR THE MERGED CENTRAL BUSINESS DISTRICT AND WEST END
REDEVELOPMENT PROJECT AREAS ("PROJECT AREA") IS NOT NECESSARY
RECOMMENDATION
It is recommended that the City Council of the City of Azusa adopt the resolution finding and
determining that the formation of a Project Area Committee for the proposed amendment to
the Redevelopment Plan for the Project Area is not necessary pursuant to California
Community Redevelopment Law, Health and Safety Code Section 33000 et seq. ("Law").
BACKGROUND
The City Council working in cooperation with the Redevelopment Agency of the City of Azusa
("Agency") began the process to amend the Redevelopment Plan (" Amendment') for the
Project Area by designating a survey area for the proposed areas to be added ("Added Area")
to the Project Area on May 7, 2007. The Agency has been following the procedures
established in the Law for amending the Redevelopment Plan for the Project Area and worked
with the Planning Commission to prepare the Preliminary Plan. Pursuant to Section 33324 of
the Law, the Planning Commission worked with the Agency in preparing and adopting the
Preliminary Plan for the Amendment on May 16, 2007, which established the boundaries of
the Added Area. The Preliminary Plan was then adopted by City Council on May 17, 2007.
The Agency must now follow the procedures for soliciting input from the community
regarding the Amendment.
Pursuant to Section 33385 of the Law, the City Council forms a Project Area Committee
("PAC") consisting of residents, business tenants, property owners, and existing community
organizations if either of the following situations exist for the Amendment:
Page 2 of 2 ,
July 16,2007
The Honorable Mayor and Members of the City Council
Re: Resolution Finding that the Formation of a Project Area Committee Is Not Necessary for the Proposed Amendment to
the Merged Central Business District and West End Redevelopment Project Area
I . A substantial number of low- to moderate-income persons reside within the Added
Area, and the proposed amendment to the Redevelopment Plan for the Project Area
will contain the authority for the Agency to acquire, by eminent domain, property on
which any persons reside.
2. The proposed amendment to the Redevelopment Plan for the Project Area contains
one or more public projects that will displace a substantial number of low- to
moderate-income persons.
The Agency will not be required to form a PAC for the Amendment pursuant to the
requirements of Section 33385 of the Law for the following reasons:
• The Added Area does not contain any residential property.
• The existing Redevelopment Plan for the Project Area does not authorize the Agency
to use eminent domain proceedings for the acquisition of properties upon which
persons reside, unless requested in writing by the property owner. The amendment to
the Redevelopment Plan for the Project Area will not change this eminent domain
policy.
• The Amendment shall not contain the authority for the Agency to implement public
projects that will displace a substantial number of low- to moderate-income persons.
The Amendment does not require the Agency to form a PAC; however, the City Council has
recommended that the City staff design a Community Information Meeting (or Meetings as
necessary) to present the Amendment to community members and business leaders, and
provide opportunities to answer questions and receive input from residents, affected taxing
entities, and civic and business organizations.
FISCAL IMPACT
This recommended action has no fiscal impact.
Attachment:
A Resolution of the City Council of the City of Azusa Finding and Determining that a Project Area Committee Need not
be Formed in Relation to the Amendment of the Redevelopment Plan for the Merged Central Business District and
West End Redevelopment Project Area
Maps of Proposed Added Area
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA FINDING AND DETERMINING
THAT A PROJECT AREA COMMITTEE NEED NOT BE FORMED IN RELATION TO THE PROPOSED
AMENDMENT OF THE REDEVELOPMENT PLAN FOR THE MERGED CENTRAL BUSINESS DISTRICT
AND WEST END REDEVELOPMENT PROJECT AREA
WHEREAS, the Redevelopment Agency ("Agency") of the City of Azusa ("City") has begun
the process for amending the Redevelopment Plan ("Amendment') for the Merged Central
Business District and West End Redevelopment Project Area ("Project Area") in accordance with the
California Community Redevelopment Law ("Law"), Health and Safety Code Section 33000 et seq.;
and
WHEREAS, the City of Azusa Planning Commission, selected and designated the boundaries
of the areas to be added to the Project Area ("Added Area") through its approval of the Preliminary
Plan for the Amendment by Resolution No. 2007-12 on May 16, 2007, which included a map of
the Added Area as an exhibit thereto, and authorized transmittal of the Preliminary Plan to the
Agency; and
WHEREAS, the Agency approved the Preliminary Plan for the Amendment by Resolution 07-
R14 on May 17, 2007; and
WHEREAS, Section 33385 of the Law requires that the legislative body of a city call upon
the residents and existing community organizations in a redevelopment project area to form a
Project Area Committee ("PAC') in either of the following situations:
1. A substantial number of low-income persons or moderate-income persons, or both, reside
within.the Project Area, and the Redevelopment Plan as adopted will contain authority for
the Agency to acquire, by eminent domain, property on which any persons reside; and
2. The Redevelopment Plan as adopted contains one or more public projects that will displace
a substantial number of low-income persons or moderate-income persons, or both; and
WHEREAS, none of the properties within the Added Area are residential, nor do any low- to
moderate-income residents reside within the Added Area; and
WHEREAS, the Agency's adopted Redevelopment' Plan for the Project Area does not
authorize the Agency to acquire, by eminent domain, property on which any persons reside, unless.
requested by the property owner; and
WHEREAS, the Amendment shall not contain the authority for the Agency to implement
public projects that will displace a substantial number of low- to moderate-income persons.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, DOES
FIND AND DECLARE THAT:
Section 1. The formation of a PAC for the Amendment is not necessary pursuant to the
requirements of Section 33385 of the Law.
Page 1 of 2
C VOCUME-1kb leman\LOCALS-1\Temp\CC no PAC ResoMion_071W7.d=
Section 2. The City Council directs that Agency staff conduct a Community Information
Meeting (or Meetings as necessary) to discuss the Amendment and receive input from residents,
affected taxing entities, and civic and business organizations.
Section 3. The City Clerk shall certify the adoption of this resolution.
PASSED, APPROVED AND ADOPTED this 16th day of July, 2007 by the City Council of the City of
Azusa.
Mayor
I HEREBY CERTIFY that the foregoing Resolution was duly adopted at a regular meeting of
said City Council on the day of , 2007, by the following vote of the
Council:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
City Clerk
Page 2 of 2
CMCUME-i b olemanlLOCALS-1%Temp1CC no PAC Resol0ion_071607.doc
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CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JAMES MAKSHANOFF, PUBLIC WORKS DIRECTOR/ASSISTANT CITY MANAGE
VIA: F.M. DELACH, CITY MANAGER
DATE: July 16, 2007
SUBJECT: AUTHORIZATION TO AWARD CONTRACT - LEGISLATIVE LIAISON/LOBBYIST
RECOMMENDATION
It is recommended that the City Council award a One (1) Year contract to EnviroCommun!cations,
Inc. for a monthly retainer amount of $2,000, to provide legislative liaison/lobbying services.
BACKGROUND
Over the past few months the City Council has stated to staff that transportation related issues are a
concern. On June I Sth 2007 the City Council authorized staff to solicit Request for Qualifications for
a Legislative Liaison/Lobbyist. Proposals were received on July 2, 2007. Bids received were for the
following monthly retainer amounts:
1 . EnviroCommunications, Inc. $2,000 2. Rice, Englander &Assoc. $3,500
EnviroCommunications presented a proposal that exhibited a thorough understanding of Azusa's
needs. This firm has a proven track record in Federal &State lobbying for local cities such as Arcadia,
Claremont, South Pasadena, Glendale, Burbank, etc. EnviroCommunications has been able to secure
multiple grants for transportation related projects. Serviced rendered will lobby Azusa's interest, such
as: 1-210 on/off Ramp Maintenance, 1-210 Freeway Sign, Highway 39 Rebuild, Downtown Parking
Structure, etc.
Staff has determined to recommend an award of contract to Env!roCommunications, Inc.
Staff will use the City of Azusa's standard professional services agreement (exhibit A) with the
appropriate information inserted after the City Council approves the award of contract.
FISCAL IMPACT
$24,000 to be paid from Proposition C funds.
EXHIBITS
City of Azusa Professional Services Agreement
[[MODEL-REMOVE THIS TITLE WHEN USED]]
CITY OF AZUSA
PROFESSIONAL SERVICES AGREEMENT
1. PARTIES AND DATE.
This Agreement is made and entered into this day of 20 by and
between the City of Azusa, a municipal organization organized under the laws of the State of
California with its principal place of business at 213 East Foothill Boulevard, Azusa, California
91702-1295 ("City") and [_INSERT NAME_], a [_[INSERT TYPE OF ENTITY -
CORPORATION,PARTNERSHIP,SOLE PROPRIETORSHIP OR OTHER LEGAL ENTITY]
with its principal place of business at [_INSERT ADDRESS I ("Consultant"). City and
Consultant are sometimes individually referred to as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain
professional services required by the City on the terms and conditions set forth in this Agreement.
Consultant represents that it is experienced in providing INSERT TYPE OF SERVICES
services to public clients, is licensed in the State of California,and is familiar with the plans of City.
2.2 Project.
City desires to engage Consultant to render such services for the [_INSERT NAME OF
PROJECT] project ("Project") as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the
City all labor,materials,tools,equipment,services,and incidental and customary work necessary to
fully and adequately supply the professional [_INSERT TYPE OF SERVICES ] consulting
services necessary for the Project ("Services"). The Services are more particularly described in
Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to,
and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated
herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from INSERT START
DATE_] to [_INSERT ENDING DATE_; unless earlier terminated as provided herein.
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Consultant shall complete the Services within the term of this Agreement, and shall meet any other
established schedules and deadlines.
3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates;Independent Contractor. The Services
shall be performed by Consultant or under its supervision. Consultant will determine the means,
methods and details of performing the Services subject to the requirements of this Agreement. City
retains Consultant on an independent contractor basis and not as an employee. Consultant retains the
right to perform similar or different services for others during the term of this Agreement. Any
additional personnel performing the Services under this Agreement on behalf of Consultant shall also
not be employees of City and shall at all times be under Consultant's exclusive direction and control.
Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with
their performance of Services under this Agreement and as required by law. Consultant shall be
responsible for all reports and obligations respecting such additi anal personnel, including,but not
limited to: social security taxes, income tax withholding, unemployment insurance, disability
insurance, and workers' compensation insurance.
3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously,
within the term of this Agreement, and in accordance with the Schedule of Services set forth in
Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has
the professional and technical personnel required to perform the Services in conformance with such
conditions. In order to facilitate Consultant's conformance with the Schedule,City shall respond to
Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more
detailed schedule of anticipated performance to meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant
shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain
key personnel will perform and coordinate the Services under this Agreement. Should one or more
of such personnel become unavailable, Consultant may substitute other personnel of at least equal
competence upon written approval of City. In the event that City and Consultant cannot agree as to
the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As
discussed below,any personnel who fail or refuse to perform the Services in a manner acceptable to
the City, or who are determined by the City to be uncooperative, incompetent, a threat to the
adequate or timely completion of the Project or a threat to the safety of persons or property,shall be
promptly removed from the Project by the Consultant at the request of the City. The key personnel
for performance of this Agreement are as follows: LINSERT NAMES_].
3.2.5 City's Representative. The City hereby designates [_INSERT NAME OR
TITLE_], or his or her designee,to act as its representative for the performance of this Agreement
("City's Representative"). City's Representative shall have the power to act on behalf of the City for
all purposes under this Contract. Consultant shall not accept direction or orders from any person
other than the City's Representative or his or her designee.
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3.2.6 Consultant's Representative. Consultant hereby designates [_INSERT
NAME OR TITLE],or his or her designee,to act as its representative for the performance of this
Agreement("Consultant's Representative"). Consultant's Representative shall have full authority to
represent and act on behalf of the Consultant for all purposes under this Agreement. The
Consultant's Representative shall supervise and direct the Services,using his best skill and attention,
and shall be responsible for all means, methods, techniques, sequences and procedures and for the
satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closelywith City staff in
the performance of Services and shall be available to City s staff, consultants and other staff at all
reasonable times.
3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all
Services under this Agreement in a skillful and competent manner, consistent with the standards
generally recognized as baing employed by professionals in the same discipline in the State of
California. Consultant represents and maintains that it is skilled in the professional calling necessary
to perform the Services. Consultant warrants that all employees and subcontractors shall have
sufficient skill and experience to perform the Services assigned to them. Finally, Consultant
represents that it, its employees and subcontractors have all licenses, permits, qualifications and
approvals of whatever nature that are legally required to perform the Services, including a City
Business License, and that such licenses and approvals shall be maintained throughout the term of
this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant
shall perform, at its own cost and expense and without reimbursement from the City, any services
necessary to correct errors or omissions which are caused by the Consultant's failure to comply with
the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who
is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely
completion of the Project, a threat to the safety of persons or property,or any employee who fails or
refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from
the Proj ect by the Consultant and shall not be re-employed to perform any of the Services or to work
on the Project.
3.2.9 Laws and Reeulations. Consultant shall keep itself fully informed of and in
compliance with all local, state and federal laws, rules and regulations in any manner affecting the
performance of the Project or the Services, including all Cal/OSHA requirements,and shall give all
notices required by law. Consultant shall be liable for all violations of such laws and regulations in
connection with Services. If the Consultant performs any work knowing it to be contrary to such
laws, rules and regulations and without giving written notice to the City, Consultant shall be solely
responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its
officials,directors,officers,employees and agents free and harmless;pursuant to the indemnification
provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure
to comply with such laws, rules or regulations.
3.2.10 Insurance.
3.2.10.1 Time for Compliance. Consultant shall not commence Work
under this Agreement until it has provided evidence satisfactory to the City that it has secured all
insurance required under this section. In addition, Consultant shall not allow any subcontractor to
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commence work on any subcontract until it has provided evidence satisfactory to the City that the
subcontractor has secured all insurance required under this section.
3.2.10.2 Minimum Requirements. Consultant shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of the
Agreement by the Consultant, its agents,representatives, employees or subcontractors. Consultant
shall also require all of its subcontractors to procure and maintain the same insurance for the duration
of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as
broad as the latest version of the following: (1) General Liability: Insurance Services Office
Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and
(3) Workers'Compensation and Employer's Liability:Workers' Compensation insurance as required
by the State of California and Employer's Liability Insurance.
(B) Minimum Limits of Insurance. Consultant shall maintain
limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal
injury and property damage. If Commercial General Liability Insurance or other form with general
aggregate limit is used, either the general aggregate limit shall apply separately to this
Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2)
Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3)
Workers'Compensation and Employer's Liability:Workers' Compensation limits as required by the
Labor Code of the State of California. Employer's Liability limits of$1,000,000 per accident for
bodily injury or disease.
3.2.10.3 Professional Liability. [INCLUDE ONLY IF APPLICABLE
-DELETE OTHERWISE] Consultant shall procure and maintain,and require its sub-consultants
to procure and maintain,for a period of five(5)years following completion of the Project,errors and
omissions liability insurance appropriate to their profession. Such insurance shall be in an amount
not less than $1,000,000 [INCREASE IF NECESSARY- OTHERWISE LEAVE AS IS AND
DELETE THIS NOTE] per claim, and shall be endorsed to include contractual liability.
3.2.10.4 Insurance Endorsements. The insurance policies shall contain
the following provisions, or Consultant shall provide endorsements on forms supplied or approved
by the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall be endorsed
to state that: (1)the City,its directors, officials,officers, employees,agents and volunteers shall be
covered as additional insured with respect to the Work or operations performed by or on behalf of
the Consultant,including materials,parts or equipment furnished in connection with such work;and
(2) the insurance coverage shall be primary insurance as respects the City, its directors, officials,
officers,employees,agents and volunteers,or if excess,shall stand in an unbroken chain of coverage
excess of the Consultant's scheduled underlying coverage. Any insurance or self-insurance
maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be
excess of the Consultant's insurance and shall not be called upon to contribute with it in any way.
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(B) Automobile Liability. The automobile liability policy shall be
endorsed to state that: (1)the City,its directors,officials,officers,employees,agents and volunteers
shall be covered as additional insureds with respect to the ownership,operation, maintenance, use,
loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which
the Consultant is responsible; and(2) the insurance coverage shall be primary insurance as respects
the City,its directors,officials,officers,employees,agents and volunteers,or if excess,shall stand in
an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage. Any
insurance or self-insurance maintained by the City,its directors,officials,officers,employees,agents
and volunteers shall be excess of the Consultant's insurance and shall not be called upon to
contribute with it in any way.
(C) Workers' Compensation and Employers Liability Coverage.
The insurer shall agree to waive all rights of subrogation against the City, its directors, officials,
officers, employees, agents and volunteers for losses paid under the terms of the insurance policy
which arise from work performed by the Consultant.
(D) All Coverages. Each insurance policy required by this
Agreement shall be endorsed to state that: (A)coverage shall not be suspended,voided,reduced or
canceled except after thirty(30)days prior written notice by certified mail,return receipt requested,
has been given to the City; and(B) any failure to comply with reporting or other provisions of the
policies, including breaches of warranties, shall not affect coverage provided to the City, its
directors, officials, officers, employees, agents and volunteers.
3.2.10.5 Separation of Insureds;No Special Limitations. All insurance
required by this Section shall contain standard separation of insureds provisions. In addition, such
insurance shall not contain any special limitations on the scope of protection afforded to the City,its
directors, officials, officers, employees, agents and volunteers.
3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or
self-insured retentions must be declared to and approved by the City. Consultant shall guarantee
that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or
self-insured retentions as respects the City, its directors, officials, officers, employees, agents and
volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related
investigation costs, claims and administrative and defense expenses.
3.2.10.7 Acceptability of Insurers. Insurance is to be placed with
insurers with a current A.M. Best's rating no less than A:VIII, licensed to do business in California,
and satisfactory to the City.
3.2.10.8 Verification of Coverage. Consultant shall furnish City with
original certificates of insurance and endorsements effecting coverage required by this Agreement on
forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be
signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms
provided by the City if requested. All certificates and endorsements must be received and approved
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by the City before work commences. The City reserves.the right to require complete,certified copies
of all required insurance policies, at any time.
3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid injury or
damage to any person or property. In carrying out its Services,the Consultant shall at all times be in
compliance with all applicable local,state and federal laws,rules and regulations,and shall exercise
all necessary precautions for the safety of employees appropriate to the nature of the work and the
conditions under which the work is to be performed. Safety precautions as applicable shall include,
but shall not be limited to: (A) adequate life protection and life saving equipment and procedures;
(B)instructions in accident prevention for all employees and subcontractors,such as safe walkways,
scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and
shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or
lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper
inspection and maintenance of all safety measures.
3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation,including authorized
reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C"
attached hereto and incorporated herein by reference. The total compensation shall not exceed
[_INSERT WRITTEN DOLLAR AMOUNT_] ($[_INSERT NUMERICAL DOLLAR
AMOUNT 1) without written approval of City's . Extra Work maybe
authorized, as described below, and if authorized,will be compensated at the rates and manner set
forth in this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a monthly
itemized statement which indicates work completed and hours of Services rendered by Consultant.
The statement shall describe the,amount of Services and supplies provided since the initial
commencement date,or since the start of the subsequent billing periods, as appropriate,through the
date of the statement. City shall,within 45 days of receiving such statement,review the statement
and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any
expenses unless authorized in writing by City.
3.3.4 Extra Work. At anytime during the term of this Agreement,City may request
that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is
determined by City to be necessary for the proper completion of the Project,but which the parties did
not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall
not perform, nor be compensated for, Extra Work without written authorization from City's
Representative.
3.3.5 Prevailing Wages. Consultant is aware of the requirements of California
Labor Code Section 1720,et seq.,and 1770,et seMc.,as well as California Code of Regulations,Title
8, Section 1600, et seq., ("Prevailing Wage Laws"),which require the payment of prevailing wage
rates and the performance of other requirements on "public works" and "maintenance" projects. If
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the Services are being performed as part of an applicable"public works"or"maintenance"project,as
defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant
agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy
of the prevailing rates of per diem wages in effect at the commencement of this Agreement.
Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification
or type of worker needed to execute the Services available to interested parties upon request, and
shall post copies at the Consultant's principal place of business and at the project site. Consultant
shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free
and harmless from any claim or liability arising out of any failure or alleged failure to comply with
the Prevailing Wage Laws.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate
records with respect to all costs and expenses incurred under this Agreement. All such records slall
be clearly identifiable. Consultant shall allow a representative of City during normal business hours
to examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents,
proceedings, and activities related to the Agreement for a period of three(3)years from the date of
final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination. City may,by written notice to Consultant,
terminate the whole or any part of this Agreement at any time and without cause by giving written
notice to Consultant of such termination,and specifying the effective date thereof,at least seven(7)
days before the effective date of such termination. Upon termination, Consultant shall be
compensated only for those services which have been adequately rendered to City, and Consultant
shall be entitled to no further compensation. Consultant may not terminate this Agreement except
for cause.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided
herein, City may require Consultant to provide all finished or unfinished Documents and Data and
other information of any kind prepared by Consultant in connection with the performance of Services
under this Agreement. Consultant shall be required to provide such document and other information
within fifteen (15) days of the request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in
whole or in part as provided herein,City may procure,upon such terms and in such manner as it may
determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this Agreement
shall be given to the respective parties at the following address, or at such other address as the
respective parties may provide in writing for this purpose:
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Consultant:
[_INSERT NAME, ADDRESS & CONTACT PERSON]
City:
City of Azusa
213 East Foothill Blvd.
Azusa, CA 91702-1295
Attn: [_INSERT NAME &DEPARTMENT_]
Such notice shall be deemed made when personally delivered or when mailed, forty-eight
(48)hours after deposit in the U.S. Mail,first class postage prepaid and addressed to the party at its
applicable address. Actual notice shal.be deemed adequate notice on the date actual notice
occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents & Data: Licensing of Intellectual Property. This
Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies,drawings,estimates, and other documents or works of authorship fixed in any
tangible medium of expression,including but not limited to,physical drawings or data magnetically
or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by
Consultant under this Agreement("Documents&Data'). Consultant shall require all subcontractors
to agree in writing that City is granted a non-exclusive and perpetual license for any Documents&
Data the subcontractor prepares under this Agreement. Consultant represents and warrants that
Consultant has the legal right to license any and all Documents &Data. Consultant makes no such
representation and warranty in regard to Documents & Data which were prepared by design
professionals other than Consultant or provided to Consultant by the City. City shall not be limited
in any way in its use of the Documents and Data at any time,provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
3.5.3.2 Confidentialitv. All ideas, memoranda, specifications, plans,
procedures, drawings,descriptions,computer program data, input record data,written information,
and other Documents and Data either created by or provided to Consultant in connection with the
performance of this Agreement shall be held confidential by Consultant. Such materials shall not,
without the prior written consent of City, be used by Consultant for any purposes other than the
performance of the Services. Nor shall such materials be disclosed to any person or entity not
connected with the performance of the Services or the Project. Nothing furnished to Consultant
which is otherwise known to Consultant or is generally known,or has become known,to the related
industry shall be deemed confidential. Consultant shall not use City's name or insignia,photographs
of the Project,or any publicity pertaining to the Services or the Project in any magazine,trade paper,
newspaper,television or radio production or other similar medium without the prior writtenconsent
of City.
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3.5.4 Cooperation;Further Acts. The Parties shall fully cooperate with one another,
and shall take any additional acts or sign any additional documents as maybe necessary,appropriate
or convenient to attain the purposes of this Agreement.
3.5.5 Attomeds Fees. If either party commences an action against the other party,
either legal, administrative or otherwise, arising out of or in connection with this Agreement, the
prevailing party in such litigation shall be entitled to have and recover from the losing party reason-
able attorney's fees and all other costs of such action.
3.5.6 Indemnification. Consultant shall defend,indemnify and hold the City,its officials,
officers, employees, volunteers and agents free and harmless from any and all claims, demands,
causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or
persons, including wrongful death, in any manner arising out of or incident to any alleged acts,
omissions or willful misconduct of Consultant,its officials,officers,employees,agents,consultants
and contractors arising out of or in connection with the performance of the Services, the Project or
this Agreement,including without limitation the payment of all consequential damages and attorneys
fees and other related costs and expenses.Consultant shall defend,at Consultant's own cost,expense
and risk,any and all such aforesaid suits,actions or other legal proceedings of every kind that maybe
brought or instituted against City, its directors, officials, officers, employees, agents or volunteers.
Consultant shall pay and satisfy any judgment,award or decree that may be rendered against City or
its directors, officials,officers, employees,agents or volunteers,in any such suit,action or other legal
proceeding. Consultant shall reimburse City and its directors,officials,officers, employees, agents
and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection
therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall
not be restricted to insurance proceeds, if any,received by the City, its directors, officials officers,
employees, agents or volunteers. [***IF FOR DESIGN PROFESSIONAL SERVICES
(ARCHITECT, LANDSCAPE ARCHITECT, ENGINEER OR LAND SURVEYOR), USE
THE FOLLOWING ALTERNATIVE LANGUAGE AND DELETE THE ABOVE
LANGUAGE. To the fullest extent permitted by law,Contractor shall defend,indemnify and hold
the City,its officials,officers,employees,volunteers,and agents free and harmless from any and all
claims,demands,causes of action,costs,expenses,liability, loss,damage or injury,in law or equity,
to property or persons, including wrongful death, in any manner arising out of, pertaining to, or
relating to any negligence,errors or omissions,recklessness,or willful misconduct of Contractor,its
officials, officers, employees, agents, consultants, and contractors arising out of or in connection
with the performance of the Contractor's Services, including without limitation the payment of all
consequential damages, expert witness fees,and attorneys fees and other related costs and expenses.
Contractor shall defend,at Contractor's own cost,expense and risk,any and all such aforesaid suits,
actions or other legal proceedings of every kind that may be brought or instituted against City, its
directors, officials, officers, employees, agents, or volunteers. Contractor shall pay and satisfy any
judgment, award or decree that may be rendered against City or its directors, officials, officers,
employees,agents, or volunteers,in any such suit,action or other legal proceeding. Contractor shall
reimburse City and its directors,officials,officers,employees, agents,and/or volunteers,for any and
all legal expenses and costs incurred by each of them in connection therewith or in enforcing the
indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance
proceeds, if any, received by the City, its directors, officials officers, employees, agents, or
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volunteers.***]
3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the
parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Agreement may only be modified by a writing signed by both
parties.
3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of
California. Venue shall be in Los Angeles County.
3.5.9 Time of Essence. Time is of the essence for each and every provision of this
Agreement.
3.5.10 City's Right to Employ Other Consultants. City resrrves right to employ other
consultants in connection with this Project.
3.5.11 Successors and Assigns. This Agreement shall be binding on the successors
and assigns of the parties.
3.5.12 Assignment or Transfer. Consultant shall not assign,hypothecate,or transfer,
either directly or by operation of law,this Agreement or any interest herein without the prior written
consent of the City. Any attempt to do so shall be null and void, and any assignees,hypothecates or
transferees shall acquire no right or interest by reason of such attempted assignment,hypothecation
or transfer.
3.5.13 Construction; References: Captions. Since the Parties or their agents have
participated fully in the preparation of this Agreement, the language of this Agreement shall be
construed simply, according to its fair meaning, and not strictly for or against any Party. Any tern
referencing time,days or period for performance shall be deemed calendar days and not work days.
All references to Consultant include all personnel, employees, agents, and subcontractors of
Consultant, except as otherwise specified in this Agreement. All references to City include its
elected officials, officers, employees, agents, and volunteers except as otherwise specified in this
Agreement. The captions of the various articles and paragraphs are for convenience and ease of
reference only, and do not define, limit, augment, or describe the scope, content, or intent of this
Agreement.
3.5m 14 Amendment;Modification. No supplement,modification,or amendment of
this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other
default or breach,whether of the same or other covenant or condition. No waiver,benefit,privilege,
or service voluntarily given or performed by a Party shall give the other Party any contractual rights
by custom, estoppel, or otherwise.
10
RVPUB\NSTUBBS\684961.2
3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries
of any right or obligation assumed by the Parties.
3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions
shall continue in full force and effect.
3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working solely for
Consultant,to solicit or secure this Agreement. Further,Consultant warrants that it has not paid nor
has it agreed to pay any company or person, other than a bona fide employee working solely for .
Consultant, any fee, commission, percentage,brokerage fee, gift or other consideration contingent
upon or resulting from the award or making of this Agreement: For breach or violation of this
warranty, City shall have the right to rescind this Agreement without liability. For the term of this
Agreement,no member,officer or employee of City,during the term of his or her service with City,
shall have any direct interest in this Agreement,or obtain any present or anticipated material benefit
arising therefrom.
3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor,employee or applicant
for employment because of race,religion,color,national origin,handicap,ancestry,sex or age. Such
non-discrimination shall include, but not be limited to, all activities related to initial employment,
upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise
program, Affirmative Action Plan or other related programs or guidelines currently in effect or
hereinafter enacted.
3.5.20 Labor Certification. By its signature hereunder,Consultant certifies that it is
aware of the provisions of Section 3700 of the California Labor Code which require every employer
to be insured against liability for Worker's Compensation or to undertake self-insurance in
accordance with the provisions of that Code, and agrees to comply with such provisions before
commencing the performance of the Services.
3.5.21 Authority to Enter Agreement. Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party
warrants that the individuals who have signed this Agreement have the legal power, right, and
authority to make this Agreement and bind each respective Party.
3.5.22 Counterparts. This Agreement maybe signed in counterparts,each of which
shall constitute an original.
3.6 Subcontracting.
3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the
work required by this Agreement,except as expressly stated herein,without prior written approval of
11
RVPUB\NSTUBBS\684961.2
City. Subcontracts,if any,shall contain a.provision making them subject to all provisions stipulated
in this Agreement.
[SIGNATURES ON FOLLOWING PAGE]
12
RVPU13\NSTUBBS\684961.2
CITY OF AZUSA [INSERT NAME OF CONSULTANT]
By: By:
City Manager [Name]
[Title]
Attest:
Vera,Mendoza
City Clerk
Approved as to Form:
Best Best &Krieger LLP
City Attorney
13
RVPUH\NSTU13HS\604961.2
EXHIBIT A"
SCOPE OF SERVICES _
[INSERT SCOPE]
A-1
RVPUB\NSTUBBS\684961.2
EXHIBIT "B"
SCHEDULE OF SERVICES
[INSERT SCHEDULE]
B-1
RVPUB\NSTUBBS\689961.2
EXHIBIT "C"
COMPENSATION
[INSERT RATES & AUTHORIZED REIMBURSABLE EXPENSES]
C-1
RVAA 99 !t\689961.2
i
`Icor-
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t
1p
Do(.0
CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: ANN GRAF
DIRECTOR OF INFORMATION TECHNOLOGY29�
VIA: F.M. DELACHN� ,
CITY MANAGEIr "
DATE: JULY 16, 2007
SUBJECT: MATRIX SOFTWARE MAINTENANCE AND SUPPORT CONTRACT
RECOMMENDATION
1. It is recommended that the City Council waive formal sealed bids in accordance
with Azusa Municipal Code Section 2-523 section B, computer software maintenance
services and 2-523 section C, no competitive market, and approve the software
maintenance and support contract from Matrix Imaging for 7/1/07-6/30/08, in the
amount of $16,834.00.
BACKROUND
The City currently uses Matrix Imaging as the support vendor for its document .
management system. The city needs to retain software support from the vendor in
order to provide for remote technical support via phone, limit any potential down
time, and for product enhancements to this software.
FISCAL IMPACT
Funding for requested purchase is part of Information Technology Department
operating budget FY 2008 in accounts 48499300006415.
MATRIX
Invoice
3151 Airway Ave Suite H-1, Costa Mesa CA 92626 Date Invoice
7/6/2007 0707-8833
TO: City End User:
21 of Azusa City of Azusa
213 East Foothill Blvd. 213 East Foothill Blvd.
Azusa, Azusa,CA 91702
Attn: Annnn Grrafat-Tel#626-812-5024 Attn: Ann Graf-Tel#(626)812-5024
PO No. Terms Due Date Rep
verbal Net 30 81512007 TH/LH
Description Serial 8.K# Qty Rate Amount
—Total Document Imaging System--Taxable 1,782.00 1,782.00T
1)Kofax Ascent Capture 25K/Mo SW Update Sery.v7 0
Serial 4MKl1218;Quantity:(3)
Period:7-1-2007 to 6-30-2008
—Total Document Imaging System--N(n-Taxable 14,904 00 14,904 00
2)EMC WorkflowXtender SW Update Service
Serial#3111595;Quantity:(i)
3)EMC AppXtender We (flowProe Bldr SW Update Service
Serial 93111598;Quantity:(1)
4)EMC Appxtender Workflow Svr SW Update Service
Serial#3111597;Quantity:(1)
5)EMC Appxtender Workflow Svr(10-24)ST SW Update Service
Serial#3111596;Quantity:(10)
6)EMC AppXtender Sur cc(12A9)ST SW Update Service
Serial#3488631;Quantity:(25)
7)EMC WebXtender Svr CC SW Update Service
Serial#3111594;Quantity:(19)
8)EMC AppXtender SVR CC ST SW Update Service
Serial#3111592;Quantity:(6)
9)EMC Verity K2 Client(149)ST SW Update Service
Serial#3111589;Quantity:(6)
10)EMC AppXtender OCR SVR SW Update Service
Serial#3111591;Quantity.(1)
11)EMC Verity K2 SVR for AX SW Update Service
We appreciate yourprompt payment Subtotal
Remit To MATRIX IMAGING PRODUCTS,INC. Sales Tax(8.25%)
3151 Airway Avenue,Suite H-1
Costa Mesa,CA 92626 Total
Attn: Luanne Mallett
Phone# Fax# E-mail Web Site
714-556-560D 714-513-2376 TessG�aeez(�Matrixlmaginglnccom Ny.Matrixlmaginginc.com
M `\
MATRIX
Invoice
3151 Airway Ave Suite H-1. Costa Mesa CA 92626 Date Invoice#
7/6/2007 0707-8833
TO: City of Azusa End User.
213 East Foothill Blvd. City of Azusa
Azusa, CA 91702 213 East Foothill Blvd.
Attn: Ann Graf-Tel#626-812-5024 Azusa,CA 91702
Attn: Ann Graf-Tel#(626)812-5024
P0 No. Terms Due Date Rep
verbal Net 30 815/2007 THILH
Description Serial&K# Qty Rate Amount
Serial#3436630;Quantity(1)
12)Matrix Imaging's Remote Technical Support As phone,fax,
e-mail
Note:Kofax,EMC and Matrix Terms&Conditions attached
We appreciate your prompt payment. Subtotal $16,686.00
Remit To MATRIX IMAGING PRODUCTS,INC. Sales Tax(8.25%) $147.02
3151 Airway Avenue, Suite H-1 -
Costa Mesa,CA 92626 Total $16,833.02
Attn: Luanne Hallett
Phone# Fax# E-mail Web Site
714-556-5600 714-513-2376 Tess.GPaeezf?MatrixlmaginglncCom www.Mabixlmaginginc.com
I hJ�Fi�G -
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CONSENT CALENDAR
TO: HONORABLE MAYOR AND CIN COUNCIL MEMBERS
FROM: ANN GRAF
DIRECTOR OF INFORMATION TECHNOLOGY ---
VIA: F.M. DELACH A10-9
DATE: JULY 16, 2007
SUBJECT: MOBILE COMPUTER DISPLAY COMPUTER SOFTWARE SERVER
MAINTENACE CONTRACT
RECOMMENDATION
1 . It is recommended that the City Council waive formal sealed bids in accordance
with Azusa Municipal Code Section 2-523 section B, computer software maintenance
services and 2-523 section C, no competitive market, and approve the software
maintenance and support agreement from Motorola Inc, in the amount of $20,716.00
BACKROUND
The Police Department currently uses a wireless network for mobile communications
between its Dispatch center, L.A. County Sheriff and other Azusa P.D. field units. The
software used for this interface resides on a server in the police department. The city
needs to retain software support form the vendor in order to limit any potential down
time and for product enhances to this software.
FISCAL IMPACT
Funding for requested purchase is part of Information Technology Department
operating budget fiscal year 2008, account number 48499410006415,
Sent By: ADMINISTRATION; 6268125185; Jul-f0-07 4:37PM; Page 1 /2
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CONSENT ITEM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JAMES MAKSHANOFF, PUBLIC WORKS DIRECTOR/ASSISTANT CIT OO MANAGER
VIA: F.M. DELACH, CITY MANAGER✓
DATE: JULY 16, 2007
SUBJECT: A RESOLUTION OF THE CITY COUNCIL TO VACATE A DRAINAGE EASEMENT AND
RECORD A NEW DRAINAGE EASEMENT ACROSS PROPERTY LOCATED AT 705 W. 9T"
STREET.
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution entitled: "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF AZUSA DECLARING ITS INTENTION TO VACATE DRAINAGE
EASEMENT AND RECORD NEW DRAINAGE EASEMENT ACROSS PROPERTY LOCATED AT 705 W. 9T"
STREET W THE CITY OF AZUSA"
EXECUTIVE SUMMARY
The attached Resolution would vacate the existing drainage easement located at 705 W. 9" Street,
Azusa, California, and record a new drainage easement in its place. The existing easement
encompasses the entirety of the property preventing development, and is in excess of the City's
needs. The new easement would be smaller, allowing for development of the property, and would
provide a drainage easement more suitable to the City's needs.
BACKGROUND
The property located at 705 W. 9`" Street is encompassed entirely by a drainage easement that was
recorded, in the 1930s, to facilitate conveyance of storm water across the property by means of
sheet Flow. The current easement renders the property unsuitable for development. California
Streets and Highways Code Section 8330 et seq. allows the City to vacate an easement when it is in
excess of the City's needs, and there are no other public facilities located within the easement. As
previously mentioned, the current easement encumbers the entire property, and is therefore in
excess of the City's needs. Additionally, there are no other public facilities located within the
easement. By vacating the easement and retaining a ten foot (10') easement along the property line,
a pipe system may be installed-at a future date to convey storm water. The alignment of the new
easement is sufficient for drainage requirements. The property owner at 705 W. 9`h Street supports
the vacation of the existing easement and the recordation of the new easement.
FISCAL IMPACT
There will be no fiscal impact to the City's general fund.
EXHIBITS
Exhibit A - Legal Description for Public Drainage Easement to be Vacated
Exhibit B - Legal Description for Public Drainage Easement to be Recorded
Exhibit C - Resolution of Intent
9
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AZUSA DECLARING ITS INTENTION TO VACATE A
DRAINAGE EASEMENT AND RECORD A NEW
DRAINAGE EASEMENT ACROSS PROPERTY LOCATED
AT 705 W. 9TH STREET IN THE CITY OF AZUSA
WHEREAS, the entire property located at 705 W. 9t' Street, in the City of Azusa,
is encumbered by a public utility drainage easement as described in Exhibit "A," which is attached
hereto and incorporated by reference herein; and
WHEREAS thei
C ty Council of the City of Azusa has determined that the current
public utility drainage easement is in excess of the City's needs; and
WHEREAS, the City Council of the City of Azusa has determined that there are no
other public facilities located within the public utility drainage easement; and
WHEREAS, the City Council of the City of Azusa proposes, and the property
owner agrees, to re-locate the public utility drainage easement to another area on the same property
as described in Exhibit `B,"which is attached hereto and incorporated by reference herein; and
WHEREAS, vacation of a public utility drainage easement is authorized by
Chapter 4 of the Public Streets, Highways and Service Easement Vacation Law, California Streets
and Highways Code Section 8330 et seg.; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Azusa as follows:
Section 1. Vacation of Public Utility Drainage Easement. That certain
public utility drainage easement existing within the property described in Exhibit "A" shall be, and
hereby is, vacated, and upon recordation of this Resolution shall no longer constitute a public
utility drainage easement. Recordation of this Resolution is contingent upon the following
condition having been satisfied:
a. The record property owner of 705 W. 9`h Street, Azusa, California shall
have duly executed and contemporaneously recorded an easement for public
utilities over that certain property described in Exhibit `B," which is
attached hereto and incorporated by reference herein, the form of which
easement must be satisfactory to the City Engineer;
Section 2. Modifications. The City Engineer shall be, and hereby is,
authorized to make or approve such modifications to the legal descriptions and plats attached
,hereto as the City Engineer deems to be consistent with this Resolution.
I�
Section 3. Recordation. Upon satisfaction of the foregoing conditions, the
City Clerk of the City of Azusa may cause a certified copy of this Resolution attested to by the
City Clerk under seal to be recorded in the office of the Recorder of the County of Los Angeles.
Section 4. Acceptance of Relocated Easement. The City Council hereby
delegates the authority to accept the easement as described in Exhibit `B," and to execute and
record a Certificate of Acceptance, to the City Manager.
PASSED, APPROVED AND ADOPTED this 16th day of July, 2007.
Joseph R. Rocha,Mayor
ATTEST:
Vera Mendoza, City Clerk
APPROVED AS TO FORM:
Sonia Carvalho .
Best Best &Krieger LLP
City Attorney
EXH1131T"A"
LEGAL DESCRIPTION
FOR
PUBLIC DRAINAGE
I � I AGE EASEMENT
TO BE VACATED
That certain real property Lying wlthj
Caftfbrnla'„descfibed as fouOV'r. in'he City Of Azusai•CO'inty of Lot Angeles, State of
That certain easement orright Of way to lay,zonstrIJ0, maintain, operate, rejj�i renew from time
to time and change-the .p 1r,
size Of a pipe find,for the c6nveyance.of drainade.waler in,hereof
certain portions of the westerly Part of Lot 4-0.ITract. No
in Map Book 3.4. 5446s 45:aed 46 records -3231, as permap 41erebf recorded
of"Los Angeles County a fitY California and eddetibino from
thernortherlyline of said I-Ot 4to the.Southerly-firie,of.ga 1dL,0114.
Legal Description prepared by. Harold;C.Williams,
P-L, GiVil Engineer
Date
Harold Q Williams, P.P.
Lu
<
2t'
Bast; L
07
ism. Sw
4
z NB021W 5 21
0 a 9th
ST..
uj
M-R. 43 94
TAACT:N0.,3231
MA 34-45,-46
SdALL,NTS
r
EXHIBIT"B"
LEGAL DESCRIPTION
FQR.
PUBLIC DRAINAGEEASEMENT
TO`BE RECORDED
A strip of land 10 feetwide,over a portion of Lot4 of Tract 1Vo;3231,in the City:of Azusa, County
of Los Angeles, State of California, as'per.map recorded in Map Book 34,pages 45 and 46.of
Maps to the office of the County Recorder of said County;'described as follows:
Beginning at the northeast comer of'Lot 4 Tract No. 3231, in the City of Azusa,County of Los
Angeles, State of Caiifomia', as per map recorded in Map book-34; pages 4i5of Maps it the office
of the County Recorder of said County;thence.northwesterly along the n`orfherly line of said lot;
North 77° 09'West 10.24det; thence southerly along a line parallel with thweasterly'line of'said lot;;
and 10 feetwesterly, measured at fight angles to the easterly line of said lot;tFtehoe southerly
along said fine to the southerly fine ofsaid lot; thence easterly North 89"`21'East 10a)feet to ttie
southeast comar'of said.lot,'thence North 0°411 East73.3 fleet along the easterly line df said lotto
the Pointof Beginning -
Legal:Description prepared by H&Old.C.Williams P.E:, Civil Engineer
l
7/i 07 ,l
oe
Date arold C. Williams, P.E-.
or
S.P
&1w
s»oe9 JE
1212 10. ' POR
Oft, .
LOTS 2 � iu LOT 51
4
0
. 2
118.5' 10'Drainage Easenfent
9th
ST.
M. R. 43-94.
1'6$=P.olrtt'of Beginning
TRACT N0.3231
MSB: 14-46-46
SCA, LE;:NTS
Uri �
CONSENT CALENDAR
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JAMES MAKSHANOFF, PUBLIC WORKS DIRECTOR/ASSISTANT CITY MANAGER
VIA: F. M. DELACH, CITY MANAGERA/l4,�7
DATE: JULY 16, 2007
SUBJECT: Authorization to Solicit Request for Proposal — Supplemental Garage Services
RECOMMENDATION
It is recommended that the City Council authorize staff to solicit "Request for Proposal" for
supplemental garage services.
BACKGROUND
In January of 2005 the City entered into a contract with an automotive repair firm to assist
in the maintenance of the City's rolling stock (vehicles). Currently the City has 125 vehicles
that are serviced by the Public Works Garage Division.
The Garage Division is currently staffed by one person that works a 4/10-work schedule.
Originally when the City reduced it's staffing from two to one mechanics it was thought
that by using local repair shops the vehicles could be dropped off at local and then picked
up when they were repaired to assist the City's mechanic when needed. However, it was
determined that this was inefficient and that an on-site contractor would be more efficient.
Currently the supplemental garage contract is being provided on a month-to-month
agreement. Staff would like to gather new proposals to provide services on an annual
basis. The attached Request For Proposal (RFP) document is submitted to the City Council
for review and approval. Once all the proposals are collected from local contractors, staff
will bring back to the City Council the lowest responsible bid for approval.
FISCAL IMPACT
Over the past 24 months the City has averaged $1 ,750 per month in parts and labor. The
City Garage currently has $20,000 budgeted in subcontracted vehicle maintenance and
Azusa Transit has $40,000 budgeted in subcontracted vehicle maintenance.
Attachment: Request for Proposal
CITY OF AZUSA
REQUEST FOR PROPOSALS
FOR
CONTRACT FOR AUTOMOTIVE MAINTENANCE
AND REPAIR SERVICES
Submission Deadline: August 13, 2007
Late submissions will not be considered.
Submit Proposals To: Vera Mendoza
City of Azusa
213 E. Foothill Blvd.
Azusa, CA 91702
CITY OF AZUSA
NOTICE INVITING PROPOSALS
NOTICE IS HEREBY GIVEN that separate sealed Proposals will be accepted by the City of
Azusa City Clerk's Office, 213 E. Foothill Blvd., Azusa CA 91702, California, phone (626) 812-
5229 until 10:00 a.m. on August 13, 2007, at which time they will be opened and reviewed for the
provision of the following:
"CONTRACT FOR AUTOMOTIVE MAINTENANCE AND REPAIR SERVICES"
All proposals must be sealed and clearly identify the proposer's name, and address.
The City of Azusa hereby notifies all proposers that it will affirmatively insure that in any contract
entered into pursuant to this invitation, the City will not discriminate against any proposer on the
grounds of race, color, sex, or national origin in consideration for the award.
A pre bid conference will be held on Thursday, August 1, 2007 (10 a.m.) at the City of Azusa City
Yard located at 809 N. Angeleno, Azusa, CA 91702.
All persons responding to this invitation shall be aware that their proposals are deemed public
records and may be subject to disclosure upon request. The City reserves the right to reject any or
all proposals, to waive any informality or irregularity in any proposal received, and to be the sole
judge of the merits of the proposals received.
CITY OF AZUSA
DATED:
PUBLICHED:
CLOSING:
e
INSTRUCTIONS TO PROPOSERS .
NOTICE TO PROPOSERS
The City of Azusa ("City") is seeking qualified proposals from automotive maintenance and repair
service providers to provide automotive maintenance and repair services to the City. The City is
seeking to select one service provider to serve the City for a (1) year term, which term may be
renewed automatically. During the term, or extended term, of the contract, the selected provider
will be responsible for performing the following general services:
To assist our current in house mechanic staff with the maintenance and repair of city owned rolling
stock composed of the following:
18 Heavy Duty Trucks (dump trucks, aerial bucket trucks, sewer ,jetter, etc)
24 Light Duty Trucks
2 Light Duty Vans
21 Medium Duty Trucks
4 Medium Duty Vans
9 Pieces of"offroad" equipment (backhoe/loaders, skip loaders, pavement roller, etc)
13 Passenger Cars (mid size and full size)
12 pieces of trailer mounted equipment(arrow boards, compressors, chippers, etc)
6 pieces of turf equipment (mowers, aerators, etc)
14 Transit Buses (10 and 20 passenger cut aways)
125 pieces of rolling stock
Proper maintenance and repair services will require a comprehensive knowledge of internal
combustion engines that operate on diesel, gasoline, and CNG. Likewise, extensive experience
with heavy duty trucks and equipment (hydraulics, aerial personnel lifts, air brakes, power take
offs, hydrostats, and other ancillary systems) in addition to light duty/medium duty conventional
vehicles/trucks is required. Knowledge of proper service intervals and service protocols is
mandatory and validation of mechanic skill level must be supported by ASE certifications.
Reimbursement for services will be based on "flat rate" time (Motors, Mitchell, or other agreed
reference)times a predetermined hourly rated.
The above list is not exhaustive, but is intended to give the proposer a general sense of the
anticipated services to be provided during the term, or extended term of the contract.
The proposers shall be ranked from the top to bottom in accordance with the points each proposer
receives, according to the City's selection criteria. The proposers with the highest points shall be
recommended for the contract. The City Council shall decide in its sole and absolute discretion
whether to enter into an automotive maintenance and repair services contract at all, even if there
are one or more qualified proposers. The City shall have the sole and absolute discretion to
detennine whether it will subsequently seek future proposals for automotive maintenance and
repair services.
The City may automatically disqualify any proposal that does not meet the terms and conditions
set forth in these "instructions to proposers."
CONTRACT TERMS AND CONDITIONS
In awarding any automotive maintenance and repair services contract, the selected proposer must
agree to enter into a Maintenance Services Agreement ("Agreement") with the City and comply
with the Azusa Municipal Code ("City Code") as conditions of receiving the contract.
The City reserves the right to: (1) reject any and all proposals; (2) waive minor irregularities; or (3)
disqualify any proposal that contains false or misleading information.
LICENSES, PERMITS AND LAND USE APPROVALS
The selected proposer must comply with all City, County and State standards and must, at the time
it makes a proposal to the City and throughout the time that the propser provides services to the
City, possess all other permits, licenses or land use approvals required by the City or any County,
State or Federal agency to operate its business. The proposer shall identify in its proposal the
location from which it will provide services to the City. The proposer must have, at the time is
submits its proposal, the right to lawfully operate the business from that location. The business
must lawfully be operating from such location at the time it submit its proposal.
PROPOSER'S QUALIFICATIONS
The City will only accept proposals from "qualified" proposers. To be "qualified," a proposer
must demonstrate that he or she possesses the following minimum qualifications:
• Certificate and/or proof of training in automotive maintenance and repair.
• Demonstrated experience in automotive maintenance and repair.
• Knowledge of applicable State and Federal laws and regulations.
• Possession of all licenses, permits and land use approvals required to manage and
operate an automotive maintenance and repair business.
• Possession of sufficient insurance coverage, as required in the attached
Maintenance Services Agreement.
The following, although not considered "minimum qualifications", are desired and will be
favorably considered by the City as it evaluates proposers. The list is not exhaustive:
MANDATORY REQUIREMENTS
ASE certified mechanics
Competitive hourly rate
Agree to "Flat Rage" Compensation System
Ability to handle light duty, medium duty and heavy duty equipment
Gas, Diesel, and CNG certified
Familiarity P with Specialized Equipment (aerial booms,backhoes, loaders, etc) 1
Close proximity to City Yard (within 3 mile radius to City Yard)
52 week coverage
Work within City Yard— eliminate drop off/pick up of vehicles
Ability to work on "part time" basis (1-2 days per week) / 52 week coverage
Ability to provide all hand tools / pneumatic tools for mechanic operations (hoists, lifts,
parts washer, air compressor to be supplied by cities)
Any proposal shall contain written, signed answers, documents and/or any relevant information to
demonstrate that the proposer(s) possess the minimum qualifications to carry out the contract.
Proposers may also provide written, signed answers and/or relevant documents and information to
demonstrate that they possess the additional qualifications listed above, as well as any other
qualifications or abilities proposer(s) believe will assist in performing the duties specified in this
request.
In addition, proposer(s) shall provide, in writing, the fees they intend to charge for automotive
maintenance and repair services.
Said answers, information and documents shall be mailed in a sealed envelope as set forth in this
request.
AWARD OF CONTRACT
Issuance of this Request for Proposals and receipt of proposals does not commit the City to award
a contract. The City reserves the right to reject any or all proposals, to accept any proposal or
portion thereof, to waive any irregularity, or disqualify any proposal that contains false or
misleading information, and to take the proposals under advisement for the period of time stated in
the "Notice Inviting Proposals," all as may be required to provide for the best interests of the City.
In no event will an award be made until all necessary investigations are completed as to the
responsibility and qualifications of the proposer to whom the award is contemplated.
No person may withdraw his proposal for a period of ninety (90) days after the time set for
opening thereof.
INSURANCE
Prior to the commencement of the automotive maintenance and repair services, the selected
proposer shall provide to the City certificates of insurance with original endorsements, and copies
of policies, if requested by the City, of the following insurance, with Best's Class A-or better
carriers:
(1) Workers' compensations insurance covering all employees and principals of the
proposer, in a minimum amount of$1 million per accident, effective per the laws of
the State of California; and
(2) Commercial general liability insurance covering third party liability risks, including
without limitation contractual liability, in a minimum amount of $1 million
combined single limit per occurrence for bodily injury, personal injury, and
property damage. If commercial general liability insurance or other form with a
general aggregate limit.
Said policy or policies shall be endorsed to state that coverage shall not be suspended, voided, or
canceled by either party, or reduced in coverage or in limits except after thirty (30) days' prior
notice has been given in writing to the City. The selected proposer shall give to the City prompt
and timely notice of any claim made or suit instituted arising out of the selected proposer's
operation hereunder.
CITY OF AZUSA
PROPOSAL RESPONSE FORM
FOR
AUTOMOTIVE MAINTENANCE AND REPAIR SERVICES
Proposers are required to complete all required pages and return the proposal packet in a sealed
envelope, plainly marked on the outside "AUTOMOTIVE MAINTENANCE AND REPAIR
SERVICES," to the City Clerk's Office, 213 E. Foothill Blvd., Azusa, California 91702, by no
later than 10:00 a.m. on August 13, 2007.
1. Hourly Shop Rate Charges
Light duty sedans and trucks $ /hr
Medium duty vans and trucks $ Thr
Heavy duty trucks $ /hr
Transit buses $ /h
Off Road Equipment (backhoe, loaders, etc) $ /h
2. Parts Mark UP: Actual cost plus %mark up.
3. Attest to charge for services based on Hourly Shop Rate * Flat Rate Time compensation
system.
(authorized company signature)
4. Experience in light duty, medium duty, and heavy duty equipment (please attach a
written statement outlining your company's experience).
5. ASE certification (please submit copies of all of your employees ASE certifications).
6. Experience in gasoline, diesel, and CNG vehicles and equipment (please attach a
written statement outlining your company's experience and copies of any certifications
attesting to your proficiency level in these 3 areas).
7. Experience with Specialized Equipment (particularly aerial boom trucks, backhoes,
loaders, and transit buses). Please attach a written statement outlining your company's
experience with these specialized pieces of equipment.
8. Attest to provide 52 week per year coverage (no service interruption of vacation or sick
leave).
(authorized company signature)
9. Attest to willingness and ability to work within the City Yard facility(809 N. Angeleno
Street, Azusa, California 91702).
(authorized company signature)
R
10. Attest to willingness and ability to work on a "part time" basis (1-2 days per week) and
still provide 52 week coverage.
(authorized company signature)
11. Attest to current possession of the requisite insurance and insurance coverage levels as
required in the document.
(authorized company signature)
12. attest to provide all necessary hand tools and pneumatic tools for mechanic operations
(City to supply hoists, lifts, air compressor, parts washer, fluids, lubricants).
(authorized company signature)
TO: CITY OF AZUSA
FROM:
Company Name
Address
Authorized Signature Title
Print Name Date
Telephone Number FAX Number
Proposer acknowledges by signature and agrees to be bound by the terms and conditions set forth
in the proposal documents. Failure to comply with the aforementioned may result in
disqualification of the proposal. The above-signed agrees to provide a service to the City of Azusa
for AUTOMOTIVE MAITENANCE AND REPAIR SERVICES with the conditions set forth in
the attached documents in detail without exceptions other than by mutual agreement.
j
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CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JAMES MAKSHANOFF, PUBLIC WORKS DIRECTOR/ASSISTANT CITY MANAGER
VIA: F.M. DELACH, CITY MANAGERAk�9
DATE: JULY 16,'2007
SUBJECT: JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY
OFLOS ANGELES AND THE CITY OF AZUSA APPROVING A DECLARATION OF
FOOTHILL BOULEVARD UNDER ATCHISON, TOPEKA, AND SANTA FE
RAILROAD BRIDGE TO BE PART OF THE COUNTY SYSTEM OF HIGHWAYS
RECOMMENDATION
It is recommended that the City Council adopt the attached joint resolution approving a
declaration of Foothill Boulevard under Atchison, Topeka and Santa Fe Railroad Bridge to be
part of the County System of Highways.
BACKGROUND
On April 10, 2007 the County of Los Angeles Board of Supervisors adopted a resolution
declaring Foothill Boulevard under Atchison, Topeka, and Santa Fe (AT8SF) Railroad Bridge
to be part of the County of System of Highways for the limited purpose of performing a
seismic safety retrofit of the bridge.
Sections 1800-1702 of the California Streets and Highways Code provide that the City of
Azusa may consent to the County's request for jurisdiction by Resolution.
Pursuant to the California Environmental Quality Act, Los Angeles County found the project
to retrofit the ATBSF Rail Road Bridge over Foothill Boulevard .to be statutorily exempt from
the provisions of the California Environmental Quality Act.
FISCAL IMPACT
There is no fiscal impact as a result of the adoption of this resolution.
Attachments: Los Angeles County's Adopted Resolution
City ofAzusa's Proposed Resolution
{
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA,
CONSENTING TO THE ESTABLISHMENT OF FOOTHILL BOULEVARD UNDER ATCHISON,
TOPEKA, AND SANTA FE RAILROAD BRIDGE, WITHIN SAID CITY, AS PART OF THE SYSTEM
OF HIGHWAYS OF THE COUNTY OF LOS ANGELES
WHEREAS, the County of Los Angeles Board of Supervisors on April 10, 2007, duly
adopted a Resolution declaring Foothill Boulevard under Atchison, Topeka, and Santa Fe (AT8SF)
Railroad Bridge, which is within the City of Azusa, to be a part of the County System of Highways
for the purpose of performing a seismic safety retrofit of the ATB.SF Railroad Bridge over Foothill
Boulevard at the aforementioned location, as provided in Sections 1700-1702 inclusive of the
Streets and Highways Code of the State of California; and
WHEREAS, said Board of Supervisors by said Resolution requested this Council to give its
consent to allow the County to perform seismic safety retrofit of the A T8SF Railroad Bridge (the
Retrofit Work), within the City of Azusa; and
WHEREAS, it is the intent of the County of Los Angeles Board of Supervisors to perform
the Retrofit Work,-provided the consent of the governing body of the City of Azusa shall first.be
given under the terms herein.
NOW, THEREFORE, the City Council of the City of Azusa does resolve as follows:
SECTION 1. Consent to Inclusion in County Highway System - This City Council does
hereby consent to include Foothill Boulevard under ATBSF Railroad Bridge as part of the System
of Highways of the County of Los Angeles as provided in Sections 1700-1702 inclusive of the
Streets and Highways Code of the State of California, for the limited purpose of performing a
seismic safety retrofit of the bridge at this location.
SECTION 2. Indemnification - That the City of Azusa shall fully indemnify, defend, and hold
the County of Los Angeles harmless in connection with the City's responsibility under Section 3.
below, in relation to any and all claims, liability, injury (as defined by Government Code Section
810.8) or damage relating to the AT&SF Railroad Bridge that is not caused by County's Retrofit
Work.
SECTION 3. Roadway Maintenance - The City of Azusa will remain the owner of Foothill
Boulevard and remain responsible for all roadway maintenance activities and for any damage or
liability occurring by reason of any roadway condition on the Foothill Boulevard under AT8SF
Railroad Bridge prior to the start of construction by the County or following the completion and
field acceptance of said construction. Following completion of construction and County's field
acceptance of the Retrofit Work, the City of Azusa accepts ownership and full responsibility for all
roadway maintenance relating to the Retrofit Work.
SECTION 4. Environmental Documentation - The City Council does hereby consent to
adopt and concurs with the environmental findings pursuant to the California Environmental
Quality Act that has been adopted by the County in connection with the Retrofit Work.
t
SECTION 5. Warranty for Retrofit Work - The County hereby assigns all of its right, title,
and interest to the un-lapsed portion of a one-year warranty granted to the County by the
construction contractor performing the Retrofit Work following completion of construction of the
Retrofit Work and field acceptance of said construction by County. The City agrees to accept said
assignment as its sole remedy against the County in connection with defects relating to said
Retrofit Work.
SECTION 6. The City Clerk shall certify to the adoption of this Resolution. Passed,
approved and adopted this 16" day of July, 2007.
Joseph R. Rocha
Mayor
1 HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the
City of Azusa at.a regular meeting thereof, held on the 16`h day of July, 2007, by the following
vote of the Council:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
CITY CLERK
2
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�`'q'Crtttzx"tiP
CONSENT ITEM
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CATHY A. HANSON, DIRECTOR OF HUMAN RESOURCES
VIA: F.M. DELACH, CITY MANAGER
DATE:. JULY 16, 2007
SUBJECT: RESOLUTION AUTHORIZING THE ESTABLISHMENT OF A PUBLIC AGENCY
RETIREMENT SYSTEM (PARS) SUPPLEMENTAL RETIREMENT PLAN FOR
SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) AND
AZUSA MIDDLE MANAGEMENT ASSOCIATION (AMMA) COVERED
POSITIONS TO BE ADMINISTERED BY PHASE 11 SYSTEMS, PARS TRUST
ADMINISTRATOR
RECOMMENDATION
It is recommended that the City Council approve Resolution No.
authorizing the establishment of a Public Agency Retirement System (PARS)
Supplemental Retirement Plan to be administered by Phase Il Systems, PARS Trust
Administrator for all SEIU and AMMA covered positions.
BACKGROUND
The City Council approved a collective bargaining agreement with SEIU on July 24,
2006 and AMMA on June 19, 2006. Those agreements contained the provision of the
Public Agency Retirement System (PARS) supplemental retirement plan as part of their
"total compensation."
At the July 2, 2007, Council meeting, this item was introduced as an information only
item. Two weeks after that public meeting, the Council can formally consider
approval of the recommended change. Adopting the attached Resolution, establishes
a supplemental retirement plan through PARS for all SEIU and AMMA covered
positions. The plan would be effective July 1 , 2006 for SEW and July 1 , 2007 for
AMMA. The SEIU plan will adjust the retirement formula to reflect an additional .5%
to the current formula of 2.0% per year of service at 55 years of age. This s/
enhancement will provide for a retirement formula of 2.5% per year of service for
anyone retiring at 55 years of age or older. All prior years of PERS service will count
toward the computation. Employees will contribute 4% of eligible salaries toward the
cost of this program with the City contributing the remainder which is currently .07%.
The AMNIA plan will adjust the retirement formula by adding a half percent (0.5%) to
the PERS 2% at age 55 formula. The half percent (0.5%) benefit factor is added to the
amount provided by the PERS program regardless of the age of the retiring
Association employee, provided the retiring employee has reached the qualifying
retirement age of 55. This type of program is commonly referred to as a "stackable
plan." All prior years of PERS service will count toward the computation. Employees
will contribute up to seven and a half percent (7.5%) of the cost toward this program
with the City contributing the remainder which is currently one and forty one
hundredths percent (1 .41%).
The change is pursuant to the multi-year collective bargaining agreements approved
earlier this year, and was designed to support the recruitment and retention of high
quality employees.
The City is required by Section 7507 of the California Government Code to secure the
services of an enrolled actuary to determine the future annual cost of providing the
plan benefits and making the results of the study available for public review. This was
done with a copy of the actuarial report on file with the City Clerk since July 2, 2007.
The projected actuarial cost of the proposed SEIU plan is four and seven one
hundredths percent (4.07%) of covered salaries. Based on the current salaries, the
combined cost in FY 2007-08 for this benefit is approximately $26,140. As agreed by
the bargaining group the employees will pay 4% of the cost of this program and the
City the additional .07%.
The projected actuarial cost of the proposed AMNIA plan is eight and ninety-one one
hundredths percent (8.91%) of covered salaries. Based on the current salaries, the
combined cost in FY 2007-2008 for this benefit is approximately $169,975. As
agreed by the bargaining group the employees will pay 7.5% of the cost of this
program and the City the additional 1 .41%.
FISCAL IMPACT
The City's cost of the SEIU plan for FY 2007-08 is approximately $375 from the
Special Revenue Funds and $75 from the General Fund.
The City's cost of the AMNIA plan for FY 2007-08 is approximately $11,846 from
Light and Water Funds, $9,168 from the General Fund and $5,884 from other Special
Revenue and Enterprise Funds.
yam:.
MAYOR OF THE CITY OF AZUSA
I HEREBY CERTIFY that the forgoing Resolution was duly adopted at a
regular meeting of said City Council on the 16"' day of July 2007, by the
following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
CITY CLERIC OF THE CITY OF AZUSA
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
AUTHORIZING THE ESTABLISHMENT OF A PUBLIC AGENCY RETIREMENT
SYSTEM (PARS) SUPPLEMENTAL RETIREMENT PLAN FOR SERVICE
EMPLOYEES INTERNATIONAL UNION LOCAL (72 1) AND AZUSA MIDDLE
MANAGEMENT ASSOCIATION (AMMA) TO BE ADMINISTERED BY PHASE 11
SYSTEMS, PARS TRUST ADMINISTRATOR
WHEREAS, the City is a member of the Public Agency Retirement System
(PARS) for the purpose of providing tax qualified retirement benefits; and
WHEREAS, it is to be determined to be in the best interest of the City
and its SEW AND AMMA employees to provide a Retirement Enhancement
Program to eligible employees; and
WHEREAS, the PARS Trust has made available a Retirement
Enhancement Plan supplementing CalPERS and qualifying under the relevant
sections of the Internal Revenue Code and the California Government Code.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Azusa as follows:
Section 1 . The City Council, being a member of the PARS Trust, does
hereby adopt the PARS Retirement Enhancement Plan (Exhibit A) for SEW
employees, as part of the City Retirement Program, effective July 1 , 2006 and
for AMMA employees as part of the City Retirement Program, effective July 1,
2007.
Section 2. The City Council hereby appoints the City Manager or his/her
successor or his/her designee as the City's Plan Administrator for the Public
Agency Retirement System.
Section 3. The City's PARS administrator is hereby authorized to execute
the PARS legal and administrative service documents on behalf of the City to
implement a PARS supplemental plan to CalPERS for SEIU and AMMA covered
eligible employees. In addition, if the City's PARS Administrator finds that the
PARS supplemental plan benefit must be limited under Section 415 of the
Internal Revenue Code, then the Plan Administrator will implement a
replacement benefit program at no additional cost to the City.
PASSED AND ADOPTED by the City Council of the City of Azusa at a regular
meeting held on the 16`h day of July 2007.
e f -�°Fryer
CONSENT ITEM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: F. M DELACH, CITY MANAGER,*
DATE: JULY 16, 2007
SUBJECT: PROFESSIONAL SERVICES AGREEMENT FOR INTERIM HUMAN RESOURCES DIRECTOR-
PERSONNEL OFFICER SERVICES
RECOMMENDATION
It is recommended that City Council approve the attached agreement for Interim Human Resources Director
-Personnel Officer services for the City of Azusa.
BACKGROUND
Cathy Hanson, Human Resources Director -Personnel Officer resigned her position with the City of Azusa
effective July 2, 2007. Ms. Hanson will remain employed through August 2, but will be on a pre-approved
vacation and depart our services July 19, 2007.
In order to maintain continuity of service in a critical area currently experiencing a high level of activity the
services of an interim director are needed. Mr. Alan Itreimeier, Robert Person and I interviewed Mr. Francis on
July 10. Mr. Kermit Francis has over 30 years of experience in Human Relations and Risk Management, previously
as Director in Santa Ana, Pasadena, and Arcadia. He has a stellar reputation as an expert in personnel and risk
management matters and has consulted for Culver City, Westminster, Bell Gardens, West Covina, Sacramento,
Sunnyvale, and Pomona. Mr. Francis has agreed to work for the same total compensation as the current Director.
Beginning on July 17, would provide time for briefing and collaboration by the outgoing Director.
Interim Director services would be needed until completion of recruitment and selection of a new HR Director,
hopefully within the next 3 to 4 months.
FISCAL IMPACT
Four months of service will cost approximately$40,000 and is offset by salary savings within the current budget.
ATTACHMENTS
Services Agreement
Job Class Specification
PROPOSAL FOR SERVICES
AND
AGREEMENT
THIS REQUEST FOR SERVICES AND AGREEMENT is made and entered into
effective as of the 17th day of July, 2007,by and between the CITY OF AZUSA, a
municipal corporation, hereinafter referred to as CITY, and KERMIT L. FRANCIS, an
individual, residing at 1220 Oakwood Drive, Arcadia, California, hereinafter referred to
as "CONSULTANT."
WITNESSETH:
For and in consideration of the promises and of the mutual covenants and
agreements herein contained, said parties hereby agree as follows:
1. RECITALS. This Proposal for Services and Agreement(hereinafter
referred to as the "Agreement") is made and entered into with respect to the following
facts:
A. The CITY's position of Director of Human Resources is vacant;
and,
B. In the interim, it is necessary for the CITY to fill the position on a
temporary basis so that the level of service of this most important
department is maintained; and,
C. That CONSULTANT is qualified to provide those Personnel and
Risk Management services to the CITY necessary to fill, on an
interim basis, the position of DIRECTOR OF HUMAN .
RESOURCES for the CITY, and, therefore, the City of Azusa City
Council has elected to engage the services of CONSULTANT
upon the terms and conditions hereinafter set forth.
2. SERVICES. CONSULTANT shall perform those services as specified in
the City of Azusa Code, CITY ordinances and resolutions, State and Federal law, and
assigned by the City Manager for the position of DIRECTOR OF HUMAN
RESOURCES, of the City, hereinafter referred to collectively as SERVICES.
Performance of such SERVICES is made an obligation of CONSULTANT under
this Agreement, subject to any changes made subsequently upon the mutual written
agreement of the parties.
3. SCOPE. The services to be performed by CONSULTANT under this
Agreement shall include, but not be limited to, those SERVICES specified in Paragraph
2, hereof.
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4: TERM &FEE.
A. Term. Subject to the termination provisions in Paragraph 8., the
term of this Agreement shall commence on July 17, 2007, and
continue to and including October 31, 2007. The CITY may
extend said Agreement with the consent of CONSULTANT by
written amendment to this Agreement.
B. Fee. Compensation to CONSULTANT for the total SERVICES to
be rendered pursuant to this Agreement shall be at the rate of
seventy-five dollars ($75.00) per hour for four(4) days per week
for a total workweek of approximately thirty-two (32)hours with
the scheduling of such hours to be at the sole discretion of the City
of Azusa. In addition, CONSULTANT will attend Personnel
Commission and Council meetings and study sessions as requested
by the City Manager.
5. EXTRA SERVICES. No extra services shall be rendered by
CONSULTANT under this Agreement unless such extra services first shall have been
authorized, in writing, by the CITY. Any such services so authorized shall be paid by the
CITY at the hourly rate set forth in Paragraph 4 hereof.
6. PAYMENT BY CITY. The billings for all services rendered pursuant to
this Agreement shall be submitted bi- weekly to CITY by CONSULTANT, and shall be
paid by CITY within seven (7) days after receipt of same.
7. CITY OVERSIGHT. The City Manager of CITY, or his/her designee,
shall have the right of general oversight of all work performed by CONSULTANT and
shall be the CITY'S agent with respect to obtaining CONSULTANT'S compliance
hereunder. No payment for any services rendered under this Agreement shall be made
without the prior approval of the City Manager of CITY, or his/her designee.
8. TERMINATION OF AGREEMENT. Either party hereto shall have the
right to terminate this Agreement upon giving, in advance, a ten (10) day written notice
of such termination to the other.
9. INDEPENDENT CONTRACTOR. CONSULTANT shall act as an
independent contractor in the performance of the services provided for in this Agreement
and shall famish such services in CONSULTANT'S own manner and method, and, in no
respect, shall CONSULTANT be considered an employee of the CITY.
10. NON-ASSIGNMENT. This Agreement may not be assigned, either in
whole or in part, by CONSULTANT without the written consent of CITY.
11. INDEMNIFICATION. CONSULTANT hereby represents that he is
skilled in the professional calling necessary to perform the services and duties agreed to
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hereunder by CONSULTANT, and the CITY relies upon such skills and knowledge of
the CONSULTANT. CONSULTANT shall perform such services and duties consistent
with the standards generally recognized as being employed by professionals of
consultant's caliber in the State of California. CITY will defend and indemnify
CONSULTANT to the extent permitted by law.
12. WAIVER. Waiver by any party hereto of any term, condition, or
covenant of this Agreement shall not constitute the waiver of any other term, condition or
covenant hereof.
13. ATTORNEYS' FEES. If litigation is reasonably required to enforce or
interpret the provisions of this Agreement, the prevailing party in such litigation shall be
entitled to an award of reasonable attorneys' fees, in addition to any other relief to which
it may be entitled.
14. BINDING EFFECT. This Agreement shall be oinding upon the heirs,
executors, administrators, successors, and assigns of the parties hereto.
15. PROVISIONS CUMULATIVE. The provisions of this Agreement are
cumulative and in addition to any not in limitation of any rights or remedies available to
CITY.
16. NO PRESUMPTION RE DRAFTER. The parties acknowledge and agree
that the terms and provisions of this Agreement have been negotiated and discussed
between the parties and their attorneys, and this Agreement reflects their mutual
agreement regarding the same. Because of the nature of such negotiations and
discussions it would be inappropriate to deem any party to be the drafter of this
Agreement, and, therefore, no presumption for or against validity or as to any
interpretation hereof, based upon the identity of this drafter, shall be applicable in
interpreting or enforcing this Agreement.
17. ASSISTANCE OF COUNSEL. Each party to this Agreement, warrants to
each other party as follows:
A. That each party either had the assistance of counsel or had counsel
available to it, in the negotiation for, and execution of, this
Agreement and any related documents; and,
B. That each party has lawfully authorized the execution of this
Agreement.
18. MODIFICATION. This Agreement shall not be modified except by
written agreement of the parties.
19. GOVERNING LAW. This Agreement shall be interpreted and construed
according to the laws of the State of California.
20. COUNTERPARTS. This Agreement may be executed in counterparts.
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21. NOTICE. Whenever it shall be necessary for either party to serve notice
on the other regarding this Agreement, such notice may be furnished in writing by either
party to the other and shall be served by personal service as required in judicial
proceedings or by certified mail, postage prepaid, return receipt requested, addressed to
the parties as follows:
City: Francis M. Delach Consultant: Kermit L. Francis
City Manager 1220 Oakwood Drive
City of Azusa Arcadia, CA 91006
213 E. Foothill Boulevard
Azusa, CA 91701
22. FORCE MAJEURE. Neither party shall be responsible for delays or
failures in performance resulting from acts beyond the control of the offending party.
Such acts shall include, but not be limited to, acts of God, fire, flood, earthquake, or other
natural disaster, nuclear accident, strike, lockout, riot, freight embargo, public regulated
utility, or government statues or regulations superimposed after the fact.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed on the 17th day of July, 2007, by their respective offices duly authorized in that
behalf.
CITY OF AZUSA,
a Municipal Corporation
By
Francis Delach
City Manager
CONSULTANT
Kermit L. Francis
APPROVED AS TO FORM:
Best Best&Krieger LLP
City Attorney
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f
Date Adopted: May 1, 2000
CITY OF AZUSA
DIRECTOR OF HUMAN RESOURCES/PERSONNEL OFFICER
DEFINITION
Under administrative direction, plans and directs a comprehensive human resources management program
to attract, retain, train, motivate and reward excellence in staff. Administers the City's staff development,
risk management, labor relations and employee benefit programs and performs related duties as required.
CLASS CHARACTERISTICS
Reporting to the City Manager, this position gives leadership to the Human Resource Department. Also a
key member of the City's management team with the primary responsibility for fostering an organization and
work environment emphasizing the value of performing, caring and learning.
ESSENTIAL FUNCTIONS
Designs and implements a comprehensive approach to human resource management and staff
development, coordinating the implementation of policies,training,rules;and practices for carrying out the
personnel program. Stays current with best practices for attracting and retaining talented people; using
technology to work smarter; and organizing work environments and promoting organizational culture and
values to promote pride, productivity and customer and staff satisfaction
Serves as Personnel Officer,wonting closely with the Personnel Board to perform duties assigned pursuant
to the Municipal Code and Rules of the Civil Service System.
Conducts classification studies and develops class specifications; develops and implements recruitments;
including job advertising; screening, testing and orientation.
Serves as the Chief Negotiator in the labor negotiations process; conducts salary and benefit surveys;
administers labor agreements and disciplinary action proceedings.
Handles difficult personnel problems or issues directly or as advisor to the City Manager or other
Department heads.
Administers the Risk Management Program, including worker's compensation, liability, and other insurance
programs.
Administers employee benefit program.
Directs the work of other department personnel and prepares and administers department budget.
Prepares and maintains periodic reports pertaining to federal and state requirements; prepares statistical
reports.
MARGINAL FUNCTIONS
These are position functions which may be changed, deleted or reassigned to accommodate an individual
with a disability.
Page 1 of 2
Class Specification
Director of Human Resources- Personnel Officer
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include equivalent to a master's degree
in business or public administration, or a related field, and demonstrated leadership in a public or private
organization with broad responsibilities for human resource management, including recruitment, training,
classification and compensation analysis, labor relations, risk management.
Knowledge, Skills and Abilities:
Considerable knowledge of current and innovative principles and practices of human resource
administration including recruitment, classification and compensation, training, labor relations, benefits
administration, research and analysis; applicablE federal, state, and municipal rules; principles and practices
of organization, administration and budget preparation; report writing techniques and methods; Working
knowledge of the principles and practices of risk management, claims investigation and processing. Ability
to think strategically and comprehensively; teach teamwork by example; promote innovation and
entrepreneurial initiative; communicate clearly and concisely, both orally and in writing; research and
prepare complex reports on a variety of subjects; plan, coordinate and organize assignments to meet
deadlines; perform complex professional administrative and analytical work requiring sensitivity to issues;
prepare and present reports; represent the City with a wide range of stakeholders and partners; respond to
emergency and problem situations, dealing constructively with conflict to reach effective resolutions;
understand, explain and apply policies and procedures;analyze unusual situations and resolve them through
application of management principles and practices; operate a computer and utilize a variety of software
programs; assist in developing new policies impacting department operations/procedures; plan and
administer recruitment programs; supervise the work of assigned staff; perform classification and
compensation analysis.
Page 2 of 2
yrs
U
�C'91/FDPmp' .
AGENCY AGENDA ITEM
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AGENCY BOARD
FROM: BRUCE COLEMAN, ECONOMIC &COMMUNITY DEVELOPMENT DIRECTOR
VIA: F.M. DELACH, EXECUTIVE DIRECTOR
DATE: JULY 16, 2007
SUBJECT: SELECTION OF DEVELOPER FOR PROPOSED COSTCO EAST DEVELOPMENT SITE AND
AUTHORIZATION TO ALLOW EXECUTIVE DIRECTOR TO NEGOTIATE AN EXCLUSIVE
NEGOTIATION AGREEMENT (ENA) FOR THE SELECTED FIRM
RECOMMENDATION
It is recommended that the Agency Board select Newmark Merrill, ("Newmark") for the development
of the Costco East Redevelopment Project, and authorize the Executive Director to negotiate the
terms of an Exclusive Negotiation Agreement.
BACKGROUND
In May of 2007, two development teams, Newmark Merrill and Milan Properties approached the
Agency and proposed development of the site identified internally as Costco East. Subsequently, in
June of 2007, Regency Centers approached the Agency with a development proposal for the Costco
East site. All three proposed site plansare attached to this staff report. The Costco East site includes
the following properties:
A.P.N. Address
8616-001-410 1220 West Foothill Blvd.
8616-001-414 1 150 West Foothill Blvd.
8616-001-415 1250 West Foothill Blvd.
8616-001-913 No Site Address
8616-001-418 1 145 West Foothill Blvd.
8616-001-420 1 120 West Foothill Blvd.
8616-001-421 1 140 West Foothill Blvd.
8616-002-400 1030 West Foothill Blvd.
8616-002-401 1020 West Foothill Blvd.
8616-002-403 1 100 West Foothill Blvd.
8616-002-404 1050 West Foothill Blvd.
Page 2of3
July 16, 2007
Honorable Chairperson &Agency Board
Selection of Developer for Proposed Costco East Redevelopment Project
Agency staff met with and conducted several meetings with the development teams to discuss their
proposal, acquisition strategy, financial capacity and project economics. As a result of this process,
Agency staff analyzed the financial feasibility, benefit to the City and Agency and ultimately financial
capacity of each development team to fund the acquisition process. The development proposals
presented contained the following components:
Milan Properties
174,194 new retail square footage-one major anchor
Retention of Price Self Storage
A potential for as many as two sub-anchors
One drive-thru restaurant
Approximately 15,000 sq.ft. of retail/shop space
Newmark Merrill
234,509 new retail square footage -one major.anchor
Expansion of Costco to prototypical store dimensions
One drive-thru restaurant
Approximately 10,000 sq.ft. of retail/shop space
Regency Centers
294,200 new retail square footage-one major anchor
Expansion of Costco to prototypical store dimensions
At minimum, three sub-anchors
One drive-thru restaurant
Approximately 20,000 sq.ft. of retail/shop space
As a result of the preliminary analysis conducted, Agency staff recommends that the Agency Board
authorize the Executive Director to negotiate an Exclusive Negotiation Agreement with Newmark
Merrill. Said agreement will be brought before the /Agency Board for their action at a subsequent
meeting. Agency staff recommends Newmark Merrill due to their proposed tenant mix, ability to
finance acquisitions, strong retail tenant connections, recent project experience and recent
history/experience with redevelopment agencies.
The previous recommendation to negotiate an ENA with Regency Centers was based upon incorrect
information presented to the Agency regarding proposed tenant mix. Subsequent to the posting and
completion of the staff report, the Agency learned of this error and has therefore modified its
recommendation to authorize the Executive Director to negotiate an ENA with Newmark Merrill.
Agency staff recommend that the Exclusive Negotiation Agreement contain, at a minimum, the
following items:
1. A proposed complete conceptual development plan for the project which anticipates but is
not dependent upon Agency financial assistance for development;
2. A proposed financing plan and pro forma identifying costs and financing sources for the
development of the project, including a proposed income generation program;
3. A proposed retail concept/vision for the project;
Q Page 3 of 3
July 16, zoo?
Honorable Chairperson &Agency Board
Selection of Developer for Proposed Costco East Redevelopment Project
4. A proposed entitlement/CEQA strategy describing the entitlements, CEQA requisites and any
proposed zoning change or changes to the City's General Plan, if any, necessary to
accommodate the project;
5. A proposed phased development schedule, including milestones and triggers for the
developer tq acquire real property for the development of the project; and
6. A proposed deal point memo setting forth with reasonable specificity the proposed business
and financial terms which will guide the parties' negotiation and preparation of a Disposition
and Development Agreement ("DDA"). Among such other matters as the Parties may agree
upon, the deal point memo shall contain the proposed terms of any requested Agency
financial assistance, including any direct cash contributions, loans, subsidies, land
conveyances, deferred/reduced fees, and other proposed terms and conditions of the
Developer's and Agency's ri;hts and obligations with respect to the Project.
FISCAL IMPACT
All expenses incurred by the developer for consultants retained by the developer will be the sole
responsibility of the developer. The developer is also responsible for paying all costs for the
City/Agency to review any applications submitted by the developer to the City. The ENA will contain
provisions for the payment of a deposit to defray the Agency's costs for this project. Any other
financial terms and conditions of the Costco East Project will be determined as part of the DDA
negotiation process.
Attachments
BAC: cs
►
F'. '
C�0,6RN�f
CITY OF AZUSA
MINUTES OF THE REDEVELOPMENT AGENCY
REGULAR MEETING
MONDAY,JULY 2,2007—8:22 P.M.
The Board of Directors of the Redevelopment Agency of the City of Azusa met in regular
session at the above date and time in the Azusa Auditorium,213 E. Foothill Blvd.,Azusa CA.
Director Rocha called the meeting to order. Call to Order
ROLL CALL
Roll Call
PRESENT: DIRECTORS: GONZALES, CARRILLO,MACIAS, HANKS, ROCHA
ABSENT: DIRECTORS: NONE
ALSO PRESENT: Also Present
General Counsel Carvalho,Executive Director Delach,Assistant Executive Director Makshanoff,
City Department Heads, Tierra West Consultant Jose Ometeotl,Secretary Mendoza, Deputy
Secretary Toscano.
THE CITY COUNCIL CONVENED JOINTLY WITH THE REDEVELOPMENT AGENCY AND THE Cnd/CRA&APFA
AZUSA PUBLIC FINANCING AUTHORITY AT 8:22 P.M.TO ADDRESS THE FOLLOWING: convene
IOINT CITY/AZUSA PUBLIC FINANCING AUTHORITY AND AGENCY ITEM
APPROVAL OF ISSUANCE OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA Tax Allocation
AMENDED AND RESTATED MERGED CENTRAL BUSINESS DISTRICT AND WEST END Bonds 2007
REDEVELOPMENT PROJECT AREA TAXABLE TAX ALLOCATION BONDS,2007 SERIES A,AND Series A
TAX ALLOCATION BONDS, 2007 SERIES B; AND DEBT FINANCING DOCUMENTATION Series B
ASSOCIATED WITH THE PROPOSED BONDS.
Economic Development Director Coleman presented the proposal of the Issuance of two B.Coleman
series of bonds, Series A and Series B. He thanked Michael Williams of C.M. de Crinis & Comments
Company,Kim Byrens and Sonia Carvalho of BBK,City Manager Delach,Chief Financial Officer
Kreimeier, City Treasurer Hamilton and Redevelopment Senior Accountant Jara for all their
assistance. He recommended approval of the issuance of bonds.
Mr. Michael Williams of C.M. de Crinis Financial Advisor, addressed the issue stating that M.Williams
investment grade rating was issued which lowered the cost of financing, the bond sale Is C.M.de
scheduled in two weeks, with closing by the end of the month,Series A is not to exceed 18 Crinis
million dollars which is about 15.7 million dollars and 4 million on Series B. He responded to Comments '
questions posed by CouncilmembersBoard Members regarding the lack of S&P rating,
explanation of the debt ratio,size,use of property,explanation of different interest rates,Le.
Series A-which are taxable bonds,people must pay State and Federal taxes,there will be no
restrictions and-provides a lot of Bexlbility and Series B are the refinancing of 1997 tax
allocation bonds;It smoothes out the debt service and lowers the overall cost of the debt,they
are tax exempt; they did not receive an Investment grade rating they have a lower coverage
ratio and people do not have to pay income tax.The revenue source Is from redevelopment
tax increment.
CouncilmemberBoard Member Gonzales noted an error on the Council term expirations on Questions
page 20,corrected as follows: Carrillo—2011 and Gonzales—2009. Ms.Kim Byrens of BBK, &comments
noted changes to the title of the Redevelopment resolution. Staff responded to additional
questions regarding interest rate,Amvac Insurance Policy for one year and noted fees.
Moved by Councllmember/Board Member Macias, seconded by Mayor Pro-Tem/Board
Member Hanks and unanimously carried to take action on the resolutions collectively.
Mayor Pro-Tem Hanks offered a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA,APPROVING Res.07-058
THE FINANCING OF AMENDED AND RESTATED MERGED CENTRAL BUSINESS DISTRICTAND Approving
WEST END REDEVELOPMENT PROJECT AREA BYTHE REDEVELOPMENT AGENCY OF THE CITY Financing
OF AZUSA AND OTHER MATTERS RELATING THERETO. Bonds
Moved by Mayor Pro-Tem Hanks, seconded by Councilmember Gonzales to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES,CARRILLO,MACIAS. HANKS, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
-
Board Member Hanks offered a Resolution entitled:
A RESOLUTION OF THE AZUSA PUBLIC FINANCING AUTHORITY, APPROVING THE Res. 07-P3
PURCHASE AND RESALE OF BONDS OF THE REDEVELOPMENT AGENCY OF THE CITY OF Approving
AZUSA,APPROVING A FORM OF PURCHASE AGREEMENT AND CERTAIN OTHER MATTERS Purchase&
RELATING THERETO. Resale
Moved by Board Member Hanks, seconded by Board Member Gonzales, to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Authority:
AYES: BOARD MEMBERS: GONZALES, CARRILLO,MACIAS, HANKS, ROCHA
NOES: BOARD MEMBERS: NONE
ABSENT: BOARD MEMBERS: NONE
Director Hanks offered a Resolution entitled:
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSAAPPROVING THE Res.07-R20
ISSUANCE OF ITS AMENDED AND RESTATED MERGED CENTRAL BUSINESS DISTRICT AND Approving
WEST END REDEVELOPMENT PROJECT AREA TAX ALLOCATION BONDS,APPROVING TRUST Trust Indentures,
INDENTURES, AN ESCROW AGREEMENT, AN OFFICIAL STATEMENT, A PURCHASE Escrow Agmt,
AGREEMENT SETTING THE MAXIMUM FINAL TERMS OF THE SALE OF THE BONDS AND Official Stmt,
MAKING CERTAIN DETERMINATIONS RELATING THERETO. Purchase Agmt,
etc.
Moved by Director Hanks,seconded by Director Gonzales to waive further reading and adopt.
Resolution passed and adopted by the following vote of the Agency:
AYES: DIRECTORS: GONZALES, CARRILLO,MACIAS, HANKS. RbCHA
NOES: DIRECTORS: NONE
ABSENT: DIRECTORS: NONE
THE AZUSA PUBLIC FINANCING AUTHORITY.ADJOURNED AT 9:02P.M. AND THE APFAADJN
REDEVELOPMENT AGENCY AND CITY COUNCIL CONTINUED. CRA/Cncl
continue
JOINT CITY/AGENCY ITEMS
Jnt City/CRA
PURCHASE AND SALE AGREEMENT FOR THE SALE BY THE CITY AND ACQUISITION BY THE Items
REDEVELOPMENT AGENCY OF PROPERTY LOCATED AT 850 W. 10TH STREET MORE Purchase&
COMMONLY KNOWN AS THE CITY TRANSPORTATION YARD. Economic Development -Sale Agmt
Director Coleman addressed the Issue stating this is a joint CounciUAgency item for the 850 W. 10`h
approval of the purchase and sale agreement of the Transportation Yard at 850 W. 1 O`"Street Street
from the City to the Agency; he provided background stating that in June 1993, the City
purchased the real property located at 850 W. I Y'Street from Wynn Trust&Dyer Trust for a
total purchase price of$828,000,with funds borrowed from the Light Fund.
07/02/07 PAGE TWO
The property Is located in the Merged Redevelopment Project Area of the City of Azusa at IUh
and Vernon and Is approximately 82,764 sq. ft. (1.9 acres). The Agency desires to purchase
the City Transportation Yard property and City desires to sell by the terms in the Purchase and
Sale Agreement. To date, the Light Fund has not been reimbursed by the City and the
Redevelopment Agency is assuming the City's obligation to repay the funds. In late 2006 and
early 2007, the Agency purchased several properties as part of the land assembly effort in
connection with the Downtown North and proposed Target projects. As part of the acquisition
process the Agency settled with a number of businesses affected by the acquisition, which
included land acquisition,relocation,and business goodwill payments.During acquisition and
negotiation phase,some of the businesses expressed interest to remain in the City of Azusa.
The Agency proposes to subdivide the subject property in the near future and potentially
relocate some of these businesses to the property. The Agreement provides for
reimbursement by the Redevelopment Agency to the City of Azusa in the amount of
$1,615,877 for the purchase price,payable by a promissory note secured by a deed of trust.
The purchase price is reflective of the City's acquisition price of$828,000 plus 5% simple
interest over a 30 year term.
Councilmember Carrillo offered a Resolution entitled:
A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AND THE Res.07-C61
REDEVELOPMENT AGENCY OF THE CITY OF AZUSA APPROVING A PURCHASE AND SALE Approving
AGREEMENT BETWEEN THE CITY OF AZUSA AND THE REDEVELOPMENT AGENCY OF THE Purchase R
CITY OF AZUSA FOR THE SALE AND ACQUISITION OF REAL PROPERTY LOCATED 850 WEST Sale Agmt
I Or'STREET IN THE CITY OF AZUSA - - 850W. I&
Street
Moved by Councilmember Carrillo, seconded by Councilmember Gonzales to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES. CARRILLO, MACIAS, HANKS, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
Director Carrillo offered a Resolution entitled:
A JOINT RESOLUTION Of THE CITY COUNCIL OF THE CITY OF AZUSA AND THE Res.07-R24
REDEVELOPMENT AGENCY OF THE CITY OF AZUSA APPROVING A PURCHASE AND SALE Approving
AGREEMENT BETWEEN THE CITY OF AZUSA AND THE REDEVELOPMENT AGENCY OF THE Purchase 8-
CITY OF AZUSA FOR THE SALE AND ACQUISITION OF REAL PROPERTY LOCATED 850 WEST Sale Agmt
10"'STREET IN THE CITY OF AZUSA 850 W. 10`h
Street
Moved by Director Carrillo,seconded by Director Gonzales to waive further reading and adopt.
Resolution passed and adopted by the following vote of the Agency: -
AYES: DIRECTORS: GONZALES, CARRILLO,MACIAS, HANKS,ROCHA
NOES: DIRECTORS: NONE
ABSENT: DIRECTORS: NONE
REDEVELOPMENT AGENCY ADMINISTRATION/ADVANCE FROM THE CITY. Redevelopment
Advance from
Director Macias offered a Resolution entitled: City
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA REQUESTING A Res.07-R21
LOAN FROM THE CITY OF AZUSA FOR PURPOSES OF THE MERGED REDEVELOPMENT Requesting
PROJECT AREA. Loans
Moved by Director Macias,seconded by Director Gonzales to waive further reading and adopt.
Resolution passed and adopted by the following vote of the Agency:
AYES: DIRECTORS: GONZALES, CARRILLO,MACIAS, HANKS, ROCHA
NOES: DIRECTORS: NONE
ABSENT: DIRECTORS: NONE
07/02/07 PAGE THREE -
Councilmember Macias offered a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING LOANS FOR Res,07-059
PURPOSES OF THE MERGED REDEVELOPMENT PROJECT AREA Authorizing
Loans
Moved by Councilmember Macias, seconded by Councilmember Gonzales to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES,CARRILLO,MACIAS, HANKS, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
THE REDEVELOPMENT AGENCY RECESSED AND THE CITY COUNCIL CONTINUED AT 9:28 CRA recess
P.M. THE REDEVELOPMENT AGENCY RECONVENED AT 9:50 P.M. Cncl continued
AGENCY SCHEDULED ITEMS
TARGET STORE ENVIRONMENTAL IMPACT ANALYSIS SERVICES Economic Development Target Store
Director Coleman presented the proposed consultants Terry A. Hayes & Associates for Environmental
environmental impact analysis services; provided a background on the solicitation of the RFP Impact Analysis
which requested cost proposals for both the preparation of an EIR for the project, i.e. EIR Services
Addendum or Mitigated Negative Declaration to the EIR and any other studies to meet CEQA
requirements. The Agency then entered into a Letter of Intent with The Target Store; he
described the boundaries,the process on selecting Terry A. Hayes,and how they arrived at
the cost, which was an Increase in the original amount due the possible need for a full
environmental review.
Discussion was held between Directors and staff regarding additional fees for a recommended Discussion
traffic study to be done separately,the possibility of a full blown EIR,lower form of review and
possible reduction in cost. Discussion was also held regarding the store construction and
levels of parking,timeline for the project, etc.
Moved by Director Hanks,seconded by Director Macias and unanimously carried to approve Terry A. Hayes
Terry A. Hayes &Associates (TAHA) to provide environmental impact report consultant &Associates
services in conjunction with the proposed Target Store Redevelopment Project, and to Approved
authorize the Executive Director to execute the City's'standard professional services EIR consultant
agreement in the amount of$90,925.
The CONSENT CALENDAR consisting of items H-1 through H-4 was approved by motion of Consent Cal.
Chairman Rocha,seconded by Director Gonzales and unanimously carried with the exception H-3 Spec Call
of item H-3,which was considered under the Special Call portion of the Agenda.
. Minutes of the regular meeting of June 18, 2007,were approved as written. Min approved
2. The Agency Treasurer's Report as of May 31, 2007,was received and filed. Treas Rpt
3. SPECIAL CALL ITEM.
Spec Call
4. The following Resolution was adopted and entitled:
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING Res.07-1123
CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF REDEVELOPMENT AGENCY Warrants
FUNDS.
SPECIAL CALL ITEMS Special Call
MAKING A FINDING THAT PLANNING AND ADMINISTRATIVE EXPENSES MAY BE FUNDED Ping&Admin
FROM THE LOW-TO-MODERATE INCOME HOUSING FUND(20%SET ASIDE). Expenses
07/02/07 PAGE FOUR
Chairman Rocha addressed item regarding Planning and Administrative Expenses,asking what Rocha
amount the 20%is set aside. Staff will get back to the Board Members regarding this amount. Comments
He also questioned the identification of affordable housing project opportunities as stated in
the Staff Report.
Economic Development Director Coleman responded stating that in terms of the Housing B. Coleman
Element the State requires updates, the process will be starting and will identify affordable Response
housing; Planning Commission and City Council will review site opportunities.
Executive Director Delach advised that this is a ministerial Item which comes to the Board Exe Dir
annually,but the amount would be furnished. Delach
Director Gonzales offered a Resolution entitled:
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA MAKING A Res.07-R22
FINDING THATTHE PLANNING AND ADMINISTRATIVE EXPENSESTO BE FUNDEDFROMTHE Planning&
LOW AND MODERATE INCOME HOUSING FUND ARE NECESSARY FOR THE PRODUCTION, Administration
IMPROVEMENT OR PRESERVATION OF THE COMMUNITYS SUPPLY OF LOW AND Expenses
MODERATE INCOME HOUSING.
Moved by Director Gonzales,seconded by Director Hanks to waive further reading and adopt.
Resolution passed and adopted by the following vote of the Agency:
AYES: DIRECTORS: GONZALES, CARRILLO,MACIAS, HANKS, ROCHA
NOES: DIRECTORS: NONE
ABSENT: DIRECTORS: NONE
It was consensus of the Redevelopment Agency Boardmembers to adjourn. Adjourn
TIME OF ADJOURNMENT: 10:05 P.M.
SECRETARY
NEXT RESOLUTION NO.07-R25
NEXF ORDINANCE NO.07-ROI
07/02/07 PAGE FIVE
• U.OF.:Ajcr
c'tirw{x^�r
CITY OF AZUSA
MINUTES OF THE CITY COUNCIL AND
THE REDEVELOPMENT AGENCY
SPECIAL MEETING
MONDAY,JUNE 25,2007—7:33 P.M.
The City Council and the Board Members of the City of Azusa met In regular session,at the above
date and time,at the Clifford Murray Elementary School(Cafeteria)located at 505 East Renwick
Road,Azusa, California.
Mayor/Chairman Rocha called the meeting to order. - Call to Order
ROLL CALL Roll Call
PRESENT: COUNCIL/BOARD MEMBERS: GONZALES, CARRILLO,MACIAS, HANKS, ROCHA
ABSENT: COUNCIUBOARD MEMBERS: NONE
ALSO PRESENT: Also Present
City Attorney/General Counsel Martinez,City Manager/Executive Director Delach,Police Captain
Gonzales, Public Information Officer Quiroz, Director Recreation and Family Services Jacobs,
Recreation Superintendent Hamilton, Administrative Services Director/Chief Financial Officer
Kreimeier,City Clerk/Secretary Mendoza, Deputy/Secretary City Clerk Toscano.
PUBLIC PARTICIPATION - Pub Part
Mr. Jorge Rosales addressed Council stating that the Fire Fees Increase in the amount of J. Rosales
$106,754,was already presented In the budget approved on June 18t°as well as the transferring Comments
of one million dollars in reserves allocated for police hiring to liability fund was also budgeted in
worker compensation claims In the approved budget. He expressed his view in favor of the
proposal to increase the Downtown Business Association and Canyon Institute.
City Manager/Executive Director Delach responded stating that item regarding L.A.County Fire is a City Mgr
Supplemental Billing for this year:and the request Police Officer Hiring Reserve was a matching Response
fund for a grant;the city opted not to take advantage of the grant and the money stayed within
the fund, but because of the increasing cost for workers compensation,staff is asking that it be
placed in that fund.
Ms.Francine Jensen addressed Council detailing a problem with a truck that contains garbage and F.Jensen
blocks the view on the street which has caused near accidents. City Manager Delach noted a Comments
revised Commercial Vehicle Ordinance which will be implemented soon and advised that staff will
look Into the problem.
Ms.Yolanda Pena addressed Council stating that although City Hall in Motion was recently held at Y. Pena
Los Lobos, there are still problems such as street leaning and loitering. She expressed her Comments
frustration at the lack of activities for kids, i.e. no park swimming pool and skate boarding.
Mr.Art Morales concurred with Ms. Pena,stating there are trash haulers all over the City, asked A. Morales
about Appropriations Limit from last meeting,and a liquor license issued to the Foothill Shopping Comments
Center, suggested hiring part-time people to answer phones, use CDBG funds for free swim for
kids,and handing out money.
City Manager/Executive Director Delach responded to question regarding the Gann Limit as at the City Mgr
last meeting stating that it came about as a result of a taxpayer initiative shortly after Proposition Response
13;the intent was to limit the expenditures of cities based on a formula that Include the CPI,the
city's income and the city's population growth,in an effort to control or limit the money the city
receives.
Councilmember/Director Carrillo responded to liquor license at Foothill Shopping Center stating Carrillo
that TESCO, Fresh and Easy, has applied For a liquor license at this site. - Comments
TESCO
Consideration of Supplemental Budget Appropriation Request for the 2007/08 Budeet
Ms.Mercedes Castro,Mary Mc Kendricks and Irene De La Pania,on behalf of the Azusa Chamber Supplemental
of Commerce,addressed Council/Board Members requesting and additional$30,000 be added to Budget
the Chamber budget for a total amount of $98,000. They detailed the programs they will be Chamber
creating with the additional funding as follows: Internship Program with local businesses, Representa-
Community Resource Center, Multi- language Cultural Market Materials, New City Map, New tives
Resident Promotional Packet, and Business Recognition Program. They responded to questions Request for
posed by Councilmembers noting that they would decrease their request for funding in the future Additional
in order to become self sufficient and improve relations with the Azusa Downtown Business Funding
Association.
Moved by Councilmember/Director Hanks, seconded by Councilmember/Dlrector Carrillo and Chamber
carried to approve a$30,000 Increase to the Azusa Chamber of Commerce budget from the City Add1 funding
for a total of$98,000. Councilmember/Director Macias dissenting. Approved
After discussion, it was moved by Councilmember/Director Macias, seconded by Discussion
Counclimember/Director Carrillo and unanimously carried to deny request of additional funding for ARBA add'I
the Azusa Downtown Business Association, but retain it's budget from the City at$20,000. Funds denied
Ms. Suzanne Avila of The Canyon Institute and Ms. Jane Beesley of the California Rivers and S.Avila
Mountains Conservancy, addressed Council/Board Members requesting$150,000 in funding to Canyon Inst.
renovate the former Taylor Property In Azusa Canyon Into a river and environmental education J. Beesley
center for the Greater Azusa community as part of the larger Azusa River Wilderness Park; they CRMC
detailed the project. It was consensus of the Council/Board Members that they come back with a No funding
scaled down version of the project and City Manager/Executive Director will look Into funding Approved
sources.
Moved by Councilmember/Director Hanks,seconded by Mayor/Chairman Rocha and unanimously Add'[Approp.
carried to approve an additional appropriation for the current year In the amount of$106,754 to Fire Protection
provide for the balance of fire protection contract costs and to approve a transfer from General &Liability
Funds designated several years ago for police officer hiring(an unused grant match)into the City's Fund
Liability Fund in the amount of$1,000,000. approved
Lengthy discussion was held regarding future City Hall on the Move meetings and Off-Site Utility Discussion
Board Meetings. The dates were scheduled as follows: City Hall on the Move—August 2',before City Hall on
Concerts in the Parks, at 5:30 p.m.at Memorial Park,October 13`h,after the Parade at Memorial The Move
Park. Other suggestions were made for July 301"meeting with Dr.Mathis,and July 28'"meeting In &Off-Site
the ABC neighborhood,but they were not confirmed. Next Off-Site Utility Board Meeting will be UB meeting
held on September 24, 2007, at Mountain View Elementary School at 6:30 p.m.
After discussion regarding swimming pool admission fees It was moved by Mayor/Chairman Swim
Rocha, seconded by Councllmember/Director Macias and unanimously carried that swim Admission fee
admission price for children 12 years of age and under Is $.50.
After discussion regarding Certificate and Proclamation Policy it was moved by Certificate&
Councilmember/Director Gonzales,seconded by Councilmember/Director Carrillo that alongwith Proclamation
adjournment in memory of a deceased person, a certificate and letter be given to the family; Policy
further, that the Policy be amended in order that the City Manager/Executive Director may Amendments
approved Certificates of Welcome to new businesses.
Moved by Councilmember/Director Hanks,seconded by Mayor/Chairman Rocha and unanimously Adjourn
carried to adjourn. -
TIME ADJOURNMENT: 10:17 P.M.
CITY CLERK
NEM RESOLUTION NO.2007-057. (Council) -
NEM RESOLUTION NO.2007-R20. (Agency)
06/25/0:PAGE TWO
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CITY OF AZUSA
MINUTES OF THE CITY COUNCIL,THE
REDEVELOPMENT AGENCY AND THE AZUSA
PUBLIC FINANCING AUTHORITY
SPECIAL MEETING
MONDAY, MAY 29,2007—6:30 P.M.
The City Council/Agency and Authority Board Members of the City of Azusa met in special session
at the above date and time In the Azusa Light and Water Conference Room, located at 729 N.
Azusa Avenue,Azusa.
Mayor/Chairman Rocha called the meeting to order. Call to Order
Ms. Peggy Martinez led in the Salute to the Flag. P.Martinez
ROLL CALL Roll Call
PRESENT: COUNCILMEMBERS: GONZALES,MACIAS,HANKS, ROCHA
ABSENT: COUNCILMEMBERS: CARRILLO (entered the meeting at 6:34 p.m.) ,
ALSO PRESENT: - - Also Present
City Manager Delach,Assistant City Manager Director Person, Economic Development Director
Coleman, Administrative Services Director/Chief Financial Officer Kreimeier, Director of Human
Resources Hanson, Director of Public Works/Assistant City Manager Makshanoff, Director of
Utilities Hsu, Redevelopment Senior Accountant Jara, Director of Recreation and Family Services
Jacobs, Director of Information Technology Graf, Controller Michaels-Aguilar, City Treasurer
Hamilton, Library Director Tovar, Library Adult Services Supervisor Shahsavari, Chief of Police
Garcia,City Clerk/Secretary Mendoza, Deputy City Clerk/Deputy Secretary Toscano.
PUBLIC PARTICIPATION Pub Part
Mr. Jorge Rosales addressed Council/Board Members stating that there were no documents foi J. Rosales
public to review with regard to the subject meeting. He added that he did receive an electronic Comment
version of a document earlier today.
FISCAL YEAR 2607/08 CITY, AZUSA PUBLIC FINANCING AUTHORITY,AND REDEVELOPMENT Preliminary
AGENCY PRELIMINARY BUDGET REVIEW. Budget
Review
The recommendation by staff was that the City Council, Redevelopment and APFA Boards
consider the materials and information provided and give direction to staff with respect to any
changes to the City's Operating Budget,the Redevelopment Agency's Operating Budget,and the
Azusa Public Financing Authority's Operating Budget as proposed for Fiscal Year 2007/08. The
Combined Operating Budget of $136,306,057 (comprising the City General Fund, Enterprise
funds,Azusa Redevelopment Agency,and the Public Finance Authority)together with the costs of
such amendments as the Council and respective Boards may request.
Each department presented its budget and responded to questions posed by Presentation
CouncilmembersBoard Members.
Discussion was held regarding City Hall on the Move and it was moved by Mayor Rocha, Discussion
seconded by councilmember Macias and unanimously carried that Advertising Expense be increase City Hall on
in the amount of$5,000,in order to have more outreach,letters,invitations and Byers to advertise The Move
City Hall on the Move.
The City Council/Board Members recessed for a break at 8:10 p.m.and reconvened at 8:20 p.m. Recess
It was consensus of the Councilmembers/Board Members that Library Services hours be brought Lib Hrs -
back up to 55 hours, i.e. one hour addition on Monday and Tuesday, and three hours on Up to 55
Wednesday.
It was consensus of Councilmember to recess to Closed Session at 9:54 p.m. to discuss the Closed Sess
following:
CONFERENCE WITH LABOR NEGOTIATOR(Gov. Code-Sec 54957.6) Conf w/Legal
Agency Negotiators: City Manager Delach and Assistant City Manager Person Counsel
Organizations/Employee: APOA
The City Council reconvened at 10:51 p.m. There was no reportable action taken in Closed No Reports
Session.
Moved by Councilmember/Board Member Carrillo,seconded by Councilmember/Board Member Adjourn
Hanks and unanimously carried to adjourn.
TIME ADJOURNMENT: 10:52 P.M.
CITY CLERK
NEXT RESOLUTION NO.2007-C36. (City) '
NEXT RESOLUTION NO.2007-R16. (Agency)
NEXT RESOLUTION NO.2007-P1. (APFA) _
05/29/07 PAGE TWO
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AGENCY INFORMATION ITEM
TO: THE HONORABLE CHAIRPERSON AND AGENCY MEMBERS 3�
FROM: BRUCE A. COLEMAN, ECONOMIC AND COMMUNITY DEVELOPMENT DIRECTOR
VIA: F.M. DELACH, EXECUTIVE DIRECTOR�I�1�
DATE: • JULY 16, 2007
SUBJECT: PROFESSIONAL SERVICE CONTRACTS QUARTERLY REPORT FOR PERIOD APRIL 1, 2007
THROUGH JUNE 30, 2007
RECOMMENDATION
Review and file the report.
BACKGROUND
On June 7, 2004, the Agency Board approved redevelopment signatory authority for professional
service contracts up to $49,999.99. As a condition of that approval, staff is required to prepare a
quarterly informational item for the Agency Board for those purchases $15,000 and over, which will
include vendor, amount of purchase, and item or service purchased. For this quarter, the following
purchases were initiated:
Vendor Name Amount Services Provided
SCS Engineers $33,150.00 Phase 2 Environmental-809 N. Azusa Avenue
SCS Engineers $30,000.00 Phase 2 Environmental-800/802 N. San Gabriel Ave.
PKF Consulting $16,500.00 Hotel Feasibility Stud
Best Best &Krieger $20,000.00 2007 Series B Bond Counsel &Disclosure Services
California Commercial Appraisers $21,500.00 Fixtures &Equipment Appraisals, Block A2 8_A3 of
Downtown North
California Commercial Appraisers $39,900.00 Goodwill Appraisals, Block A2 of Downtown North
FISCAL IMPACT
Funds have been budgeted in the FY 2006/07 budget.
Prepared by R.lara.
BAC:RA/cs -
C:\DOCUME—IHrtnleman\LOCALS-1\Temp\Vendor stQtrlyRepor[06 07.do
V
AGENCY CONSENT ITEM
TO: THE HONORABLE CHAIRPERSON AND AGENCY MEMBERS 61
FROM: BRUCE A. COLEMAN, ECONOMIC AND COMMUNITY DEVELOPMENT DIRECTOR
VIA: F.M. DELACH, EXECUTIVE DIRECTOR ;�'/ q
DATE: JULY 16, 2007 l
SUBJECT: HOUSING REHABILITATION PROGRAM MANAGEMENT CONSULTING SERVICES FOR
FISCAL YEAR 2007/08
RECOMMENDATION
It is recommended that the Agency Board approve FRJ & Associates aka Francisco R. Joseph &
Associates ("FRJ") to provide housing rehabilitation program management consulting services in
conjunction with the City's Community Development Block Grant (CDBG) Housing Rehabilitation
program, and authorize the Executive Director to execute the City's standard professional services
agreement in the amount of $56,000.
BACKGROUND
In January 2007, City Council approved the FY 2007/08 CDBG program which included the Single
Family Housing Rehabilitation Program (the "Program") in the amount of $185,008, funded with
$53,750 in redevelopment funds and $131 ,258 in CDBG funds. The Program provides minor home
repair grants up to $8,000 to low income homeowners living in Azusa, and is administered by an
outside consultant. The Program is complemented by the County's HOME Loan program (the
"Combined Programs"), which funds major home repair loans averaging $25,000 each. Staff
anticipates five loans will be funded by Los Angeles County in the amount of $125,000 and their
administration of $25,000 will be funded by Redevelopment. Of the total $335,008 budgeted for
the Combined Programs, $56,000 was budgeted specifically for program management consulting
services. Duties of the program management consultant(s) include application intake, income
eligibility determination, preparation of HOME loan documents, work write-ups, construction
bidding, contract award, project coordination between the contractor, homeowner, and
Building/Planning Departments, fund disbursement, and compliance with federal guidelines. The
consultant will manage a minimum of 20 minor home repair and up to 5 major home repair projects
during FY 2007/08.
Several times in the past, requests for proposals have been issued for these services, and FRJ has
consistently been lowest and most responsible bidder. Their service costs do not exceed 20% of
each grant/loan amount, as suggested by CDBG federal guidelines, and they have consistently
provided excellent customer service to the City and its residents. FRJ has a very specific area of
expertise which is not widely duplicated elsewhere. They have provided excellent service to the City
Page 2 of 2
July 16, 2007
The Hor.orable Chairperson and Agency Members
Re: Redevelopment Consulting Services for Fiscal Year 2007/08
of Azusa for many years, and there is a huge value in maintaining continuity and continuing their
services in 2007/08. In order to avoid any delays in starting the Combined Programs, staff requests
that the Agency Board approve FRJ to provide these ongoing housing rehabilitation program
management consulting services in FY 2007/08.
FISCAL IMPACT
Housing rehabilitation program management consulting services have been budgeted in the
Redevelopment Agency's FY 2007/08 budget in the amount of $56,000. The current budget for this
service was budgeted at $55,000 for FY2007.
Prepared by Roseanna J. Jara.
BAC:RJJ/cs
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11 0101
AGENCY CONSENT ITEM
TO: THE HONORABLE CHAIRPERSON AND AGENCY MEMBERS
FROM: BRUCE A. COLEMAN, ECONOMIC AND COMMUNITY DEVELOPMENT DIRECTOR
VIA: F.M. DELACH, EXECUTIVE DIRECTOR,�l
DATE: JULY 16, 2007
SUBJECT: REDEVELOPMENT CONSULTING SERVICES FOR FISCAL YEAR 2007/08
RECOMMENDATION
It is recommended that the Agency Board approve Tierra West Advisors ("Tierra West") to provide
real estate advisory and as-needed redevelopment consulting services in conjunction with the
Agency's FY 2007/08 economic development program, extend their contract through FY 2007/08,
and authorize the Executive Director to execute the City's standard professional services.agreement
in the amount of $350,000.
BACKGROUND
In March 2006, staff issued a request for proposal and qualifications (RFP) for real estate advisory
and as-needed redevelopment consulting services. The RFP was sent to four firms, and after review,
RSG was selected to provide these services based on the qualifications of its principal, John Yonai,
and senior associate, Jose Ometeotl, and their overall experience in the redevelopment field-
particularly in project financial feasibility and economic evaluation. In August 2006, John Yonai
formed a new company named Tierra West Advisors, LLC., with Jose Ometeotl as one of the
partners, and the RSG contract was assigned to Tierra West in September 2006. Since that time,
Tierra West has provided full-service redevelopment and real estate advisory consulting to the
Agency as well as support services for existing staff.
The City Council policy is to utilize consultants whenever possible rather than hiring full time staff due
to the projected limited term of the current economic development program. Consultants have the
ability to mobilize quickly to undertake Council goals for the City and have very specific areas of
expertise which can augment City services. Since September 2006, Tierra West has competently
assisted Agency staff with Downtown North/Target Store acquisitions, negotiations, settlement
agreements, project financial feasibility analysis, project development, contract bidding, etc. They
are a highly qualified firm and have done excellent work for the Agency. There is a huge value in
maintaining continuity and continuing their services in 2007/08. To change consultants at this time
would delay projects by as much as six months due to the need for a new learning curve and could
impact ongoing project viability. Therefore, staff requests that the Agency Board approve Tierra West
to provide these ongoing redevelopment consulting services and extend their contract through FY
2007/08.
Page 2 of 2
July 161.2007
The Honorable Chairperson and Agency Members
Re: Redevelopment Consulting services for Fiscal Year 2007/08
FISCAL IMPACT
Real estate advisory and as-needed redevelopment consulting and staff support services have been
budgeted on a project-by-project basis in the amount of $350,000 as part of the FY 2007/08 budget
as follows:
Block 36: $35,000
Downtown North: $75,000
10th &Vernon: $10,000
D-Club Site: $15,000
Target Store: $45,000
NEC Arrow &Azusa: $25,000
Miscellaneous: $45,000
Staff Support: $100,000
Total: $350,000
Attachments:
Proposal for FY 2007/08
PROPOSALTO
PROVIDE
REDEVELOPMENT &
FINANCIAL CONSULTING
SERVICES
CITY OF AZUSA
213 E. FOOTHILL BLVD.
AZUSA, CA 91702
Tierra West Advisors
Real Estate and Redevelopment Consultants
www.tierrawestadvisors.com
Contact: Contact:
Jose Ometeod John N. Yonai
Tierra West Advisors Tierra West Advisors
168 Annandale Rd. 168 Annandale Rd.
Pasadena, CA 91105 Pasadena, CA 91105
Phone: (626) 824-1359 Phone: (626) 665-1224
Fax: (714) 796-5488 Fax: (626) 796-5488
Email: jometeotl@tierrawestadvisors.com Email: jyonai@iierrawestadvisors.com
10 Tierra West Advisors
Real Estate and Redevelopment Consultants
July 1, 2007
Mr. Bruce Coleman
Community & Economic Development Director
City of Azusa
213 E. Foothill Blvd.
Azusa, CA 91702
RE: PROPOSAL FOR REDEVELOPMENT & FINANCIAL CONSULTING SERVICES ON-
CALL SERVICES
Dear Mr. Coleman: /
Tierra West Advisors ("Tierra West") welcomes the opportunity to present this proposal to
provide redevelopment and financial consulting services the City of Azusa. It is our
understanding that the City of Azusa is seeking a qualified consultant to provide financial and
redevelopment consulting services on an as needed basis.
FIRM EXPERIENCE AND PROJECT TEAM
The Principals of Tierra West have provided real estate, redevelopment, management; financial
and economic consultant services to both public agencies and private participants in the
community development process and combine for over 140 years of experience. Staff
members have served in this capacity for other public agencies and have prepared or advised
on tax sharing negotiations with governmental entities, Disposition and Development
Agreements (DDA), Owner Participation Agreements (OPA), Summary Reports and Reuse
Analyses required under Health & Safety Code section 33433, acquisition services, purchase
agreements, notes, covenants, regulatory agreements, and other transactional documents
required for development.
Tierra West has assembled a highly qualified consultant team to provide the City with the
required services and,reports. The team will be led by Jose Ometeotl, Director, who will provide
the required services and reports in the time frame required by the City. Mr. Ometeotl can be
reached at (626) 824-1359. Mr. Louis Morales and Jesse Saucedo will also assist in this
project. Mr. Morales & Saucedo will provide research, document preparation, schedule
monitoring and negotiations for other related projects.
In addition to this cover letter, Tierra West's proposal includes six major sections, as follows:
A. Description of the range of financial consulting services offered by the firm.
B. Description of projects and services completed for other Southern California
communities including financial consulting services for other comparable
jurisdictions.
C. Resumes of principal professionals and other key staff who may be assigned to the
individual projects.
168 Annandale Rd.,Pasadena,CA 91105 Tel: (626) 665-1224 Fax: (626)796-5488
jyonai@tierrawestadvisros.com w .tierrawestadvisors.com
Mr. Bruce Coleman
City of Azusa
July 1, 2007
D. Hourly rate schedule of the principal professionals and other key staff who may be
assigned to the individual projects.
E. References demonstrating a thorough understanding of financial consulting services.
F. Any additional information deemed appropriate.
The proposal will be valid for a minimum of 90 days from the date of this letter.
We appreciate the opportunity to submit our qualifications, and look forward to the opportunity to
assist the City with various financial consulting services.
Sincerely,
TIERRA WEST ADVISORS
Jose Ometeotl
Director
Tierra West Advisors
Mr. Bruce Coleman
City of Azusa
July 1, 2007
Page 1
A. Description of the range of financial consulting services offered by the firm.
1. Tierra West Advisors personnel have provided consulting services to both the public
and private sectors for over 140 years. Following is a range of services that Tierra
West offers it's clients:
• Preparation of proformas to analyze and review developer proposals and
project feasibility
• Consulting on bond issuances
• Market data review and analysis
• Economic impact and income generation analysis
• Reporting requirements, 33433 report preparation
• Five year implementation report
• Negotiation and acquisition
• Developer selection/negotiation
• Sales and property tax review and analysis
• Review sales tax and recommend remediation to prevent leakage
• Reporting requirements
B. Description of projects and services completed for other Southern California
communities including financial consulting services for other comparable jurisdictions.
The following is a list of current references of cities and redevelopment agencies that have
commissioned the principals of Tierra West for assistance with staffing requirements including,
financial consulting services, planning, developments involving retail, housing, entertainment,
specialty, industrial, mix-use developments, acquisition services, project economics, DDA
drafting/negotiations, Reuse Analyses and Summary Reports, loan agreements, and other
services as requested in the RFP Scope of Services.
City of Huntington Beach
Assigned Staff: John Yonai, Timothy Mulrenan, and Michael Garcia
Assignments: Acquisition, DDA structuring and negotiations, CFD analysis, tax increment
analysis; proformas, project area amendment, Economic strategy, retail,
housing and mixed use analyses. CIM Project, 400,000 square foot mixed
use property, hotel, office units, retail and parking structure
Contact Person: Stanley Smalewitz, Economic Development Director
City of Huntington Beach
(714) 536-5909
ssmalewitz@surfcity-hb.org
Tierra West Advisors
Mr. Bruce Coleman
City of Azusa
July 1, 2007
Page 2
City of Pomona
Assigned Staff: John Yonai, Timothy Mulrenan, and Michael Garcia
Assignments: Summary report, project analysis, proformas, reuse analysis
Mission and Linden project, mixed use, 5,000 square feet of commercial,
2 bedroom lofts, and townhomes.
Contact Person: Raymond Fong, Director of Economic Development
City of Pomona
(909) 620-2410
ravmond-fondjo�ci.oomona.ca.us
City of Azusa
Assigned Staff: Jose Ometeotl, Tim Mulrenan and John Yonai
Assignments: project feasibility, DDA structuring/negotiations, interim management
services, tax increment analysis, public revenue analyses, document
preparation, project area amendment, retail and mixed use analysis
Watt downtown project, acquisition, relocation, goodwill FF&E.
Contact Person: Bruce Coleman, Director of Community Development
Francis DeLach, City Manager
City of Azusa
(626) 812-5236
bcoleman anci.azusa.ca.us
fd elach@ci.azusa.ca.us
City of Arroyo Grande
Assigned Staff: Timothy Mulrenan, Jose Ometeotl and Michael Garcia
Assignments: Project analyses, proformas, bond analysis, housing analyses
Advised City on numerous housing projects including for sale and for rent
sites. Advised on a 118 unit affordable housing project financed with 9%
tax credits and two (2) hotels totaling 175 rooms.
Contact Person: Steven Adams, City Manager
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, 93421
(805)473-5400
sadams@arroyogrande.org
Tierra West Advisors
Nir. Bruce Coleman
City of Azusa
July 1, 2007
Page 3
City of Commerce/Community Development Commission
Assigned Staff: John Yonai, Louis Morales, Timothy Mulrenan, and Michael Garcia
Assignments: DDA negotiation/structuring, project analyses, acquisitions, assemblage,
Interim management, interim planning services, tax increment analysis,
public revenue projections, project area amendment, public outreach,
retail, housing, dealership, entertainment facility analyses, 108 analysis.
Advised City on numerous housing projects, financial and proforma
analysis. 800,000 square foot Citadel sale, mixed use development, retail
expansion.
Contact Person: Robert Zarrilli, Community Development Director
City of Commerce
(323) 722-4805
robertzaci.commerce.ca.us
City of City of Bell Gardens
Assigned Staff: John Yonai, Timothy Mulrenan, Michael Garcia
Assignments: Project Area Amendments, project analysis, public revenue analysis,
public outreach, tax increment analysis, public revenue analyses, housing
and retail analyses. Berk Oil Site, 80,000 square foot development of
contaminated site.
Contact Person: Gilbert Livas, Community Development Director
John Ornelas, City Manager
7100 S. Garfield Avenue
Bell Gardens, CA 90201
(562) 806-7725
alivas anbellgardens.orci
omelas(a)bellgardens.org
City of Covina/Redevelopment Agency
Assigned Staff: John Yonai, Timothy Mulrenan, and Jose Ometeotl
Assignments: Hospital analysis, tax increment analysis, public revenue analysis,
proforma analyses, development alternatives, housing and retail analyses
Transportation corridor development, alternatives and financial analyses.
Contact Person: Mike Marquez, Community Development Director
Paul Phillips, City Manager
125 East College Street
Covina, California 91723-2199
(626) 858-7231
mmarquez@ci.covina.ca.us
Tierra West Advisors
Mr. Bruce Coleman
City of Azusa
July 1, 2007
Page 4
City of Glendale/Redevelopment Agency
Assigned Staff: Timothy Mulrenan and John Yonai
Assignments: Project analyses, proformas, Summary Reports, acquisitions, tax
increment analysis, housing analyses
Affordable housing project, property acquisition, DDA negotiations and
proforma analysis.
Contact Person: Madelyn Blake, Director of Housing
George Chapjian, Director of Parks
Peter Zovak, Housing Development
James Starbird, City Manager
141 North Glendale Avenue, Suite 202
Glendale, California 91206
(818) 548-3706
ozovak(a)ci.glendale.ca.us
mblake(a)ci.olendale.ca.us
City of Los Angeles/Community Redevelopment Agency-Urban Partners/USC project
Assigned Staff: John Yonai, and Timothy Mulrenan
Assignments: Housing and commercial development analyses, proformas, tax
increment analyses, 108 analysis, public revenue analyses. 420 unit
residential mixed use project including 85,000 square feet of retail space
Contact Person: Michelle Banks— Ordone
4401 Crenshaw Blvd., Suite 201
Los Angeles, CA, 90043
(323) 290-2800
Mbanks-ordonefo cra.lacity.oro
mbankslo cra.lacity.orq
Other current clients include the Cities of Rancho Palos Verdes, Big Bear Lake, Desert Hot
Springs, Artesia, Pasadena, Rosemead, Redlands, Firebaugh, Sonoma and Upland. Over the
past ten (10) years consultants of Tierra West Advisors have Provided consultant services to a
variety of Clients including but not limited to:
Cities: Baldwin Park, Bell, Bell Gardens, Brea, Burbank, California City, Carson, Covina, Culver
City, Diamond Bar, EI Cajon, EI Monte, EI Segundo, Fontana, Fresno, Huntington Park,
Inglewood, Irwindale, La Puente, La Quinta, La Verne, La Puente, Long Beach, Lawndale, Lake
Forest, Los Angeles, Lynwood, Maywood, Montclair, Monterey Park, Palm Desert, Palm
Springs, Pasadena, Perris, Pittsburg, Sacramento, San Diego, San Gabriel, San Jacinto, San
Marcos, San Pablo, Santa Monica, Simi Valley, Sonoma, Sparks — Nevada, Stockton, Upland,
Westminster, West Covina, West Hollywood, and Yorba Linda.
Tierra West Advisors
Mr. Bruce Coleman
City of Azusa
July 1, 2007
Page 5
County/Regional Agencies: County of Los Angeles, Orange County Development Agency, and
Orange County Fire Authority, Inland Valley Development Agency, and the Pasadena Blue Line
Construction Authority
Private Entities: Bahan, LLC, Del Rey Properties, The Hennessey Group, Limoneira Company,
Olson Company and Wine Country Gift Basket/Houdini Inc..
C. Resumes of principal professionals and other key staff who may be assigned to
the individual projects.
Tierra West has assembled a highly qualified consultant team to provide the City with the
required services and reports. The team will be led by Jose Ometeotl, Director, who will provide
the required services and reports in the time frame required by the City. Louis Morales & Jesse
Saucedo, will assist on this assignment with the collection of necessary information, assist in
data analysis and will prepare the necessary documentation.
Other Tierra West personnel who will be assigned to this project will be Mike Garcia (Director).
Mr. Garcia will be responsible for assisting with redevelopment plan adoptions and
amendments, real estate services, implementation activities, bond issues, and planning and
scheduling project activities.
The resumes of the consultant team assembled for this assignment and all other Tierra West
personnel are attached as an Exhibit to this proposal. The Statement of Qualifications for Tierra
West Advisors has also been enclosed for your review and consideration.
D. Hourly rate schedule of the principal professionals and other key staff who may be
assigned to the individual projects
Tierra West will undertake the activities presented in the Proposal on a time and
materials basis at the following hourly rates:
Principal/Director $145
Senior Associate $125
Associate $110
Senior Analyst $ 95
Analyst $ 90
Research Assistant/ Real Estate Technician $ 85
Word Processor/Graphic Artist $ 65
Clerical $ 55
Reimbursable Expenses...................................Cost plus 10%
It is the policy of Tierra West to not charge clients for mileage, parking, telephone/fax expenses,
postage, and incidental copies. We do, however, charge for additional insured certificates,
messenger services, overnight mail costs, and copies of reports, documents, notices and
support material in excess of five (5) copies. These costs are charged at actual expense, plus a
10% surcharge.
Tierra West Advisors
Mr. Bruce Coleman
City of Azusa
July 1, 2007
Page 6
Tierra West issues monthly invoices payable upon receipt, unless otherwise agreed upon in
advance. Invoices will identify tasks completed to date, hours expended and the hourly rate.
E. References demonstrating a thorough understanding of financial consulting
services
The list of current personal references, cities and redevelopment agencies that have
commissioned the principals of Tierra West for assistance with those requested services
demonstrating Tierra West Advisors thorough understanding of the financial aspects required
for Financial Consulting Services are listed in Section B.
G. Any additional information deemed appropriate
Roles and Responsibilities for City Staff
*Schedule interviews and act as liaison with key internal and external stakeholders
*Provide all previous studies, base data and information.
*Provide data and information on all current development proposals.
*Provide City budget and capital improvement program documents.
*Provide and assist in the assembly of fiscal data.
• Tierra West Advisors utilizes personal computers, laptops, and Treo handheld devises to
continuously monitor electronic mail, provide scheduling, and to stay in contact with
clients via cell phone. The firm utilizes the Citrix virtual networking system available
through the internet to provide its consultants access to its reports, databases, and
research capabilities from wherever there is an internet connection.
• Tierra West Advisors has not been involved in any litigation involving a similar scope of
work or any redevelopment project, either within the past 3 years, or prior to that time
period.
• Throughout the assignment, Tierra West will work closely with staff to ensure that the
goals and objectives of the City are properly represented and addressed.
Insurance Coverage includes:
• Commercial General Liability— Each Occurrence $2,000,000, General Aggregate
$4,000,000
• Automobile— Combined Single Limit - $2,000,000
• Workers Compensation and Employers Liability— Each Accident $1,000,000
• Commercial Errors & Omissions — per claim & Aggregate $2,000,000
Tierra West's contact information is:
Tierra West Advisors
168 Annandale Rd.
Pasadena, CA 91105
Telephone: (626) 824-1359
Facsimile: (626) 796-5488
Electronic Mail: jometeotl@tierrawestadvisors.com
Tierra West Advisors
Mr. Bruce Coleman
City of Azusa
July 1, 2007
Page 7
Tierra West Advisors is a California Limited Liability Company.
Tierra West Personnel
The Tierra West Advisors consultant team brings our clients a wealth of knowledge in
redevelopment services—not only from our collective years in providing consulting services, but
also our first-hand experience in project management, development, and project design.
Seventy percent (70%) of our staff are bilingual in English and Spanish.
John Yonai — Principal Louis Morales — Senior Associate,
Tim Mulrenan — Principal Jesse Saucedo—Analyst
Michael Garcia — Director Sylvestre Najera —Analyst
Jose Ometeotl — Director Alexandra Bassanetti — Real Estate Technician
Rose Acosta — Director
Tierra West Advisors
Mr. Bruce Coleman
City of Azusa
July 1, 2007
Page 8
John Yonai- Principal
John Yonai, Principal, has provided coordination and administration of real estate and
redevelopment consulting projects ranging from multiple property acquisitions, analysis of large
commercial and mixed use residential projects, functioning as interim Community Development
Director for cities, providing housing rehabilitation coordination, and coordination of the drafting
of DDAs and OPAs. Mr. Yonai's recent project experience includes the Cities of Commerce,
Bell Gardens, Huntington Beach, Los Angeles, Pittsburg, San Jacinto, Monterey Park, EI Cajon,
La Quinta, and Upland.
Timothy Mulrenan— Principal
Mr. Mulrenan typically provides market, real estate analysis, financial analysis, property
acquisition and disposition, transaction negotiation, and general project management services.
Mr. Mulrenan has provided project management, market and real estate analyses for the Cities
of Arroyo Grande, Bell Gardens, Cathedral City, Commerce, County of Orange, Glendale, Los
Angeles, Burbank, EI Cajon, Fontana, Huntington Beach, Lawndale, and La Quinta.
Jose Ometeotl—Director
Mr. Ometeotl will coordinate all fiscal analyses for agency financings, tax increment audits, and
fiscal consultant reports as well as any planning services coordination and advice for this
assignment. Mr. Ometeotl has provided fiscal consultant services, research, document
preparation, schedule monitoring, data analysis, redevelopment consulting, developer
negotiation or deal structuring services for the cities of Azusa, Fontana, Lake Forest, San
Jacinto and many other clients. Mr. Ometeotl is bilingual in English and Spanish
Michael Garcia — Director
Michael Garcia, Director, has provided coordination of real estate and redevelopment consulting
projects ranging from redevelopment plan adoptions and amendments, bond financing
consultant reports, multiple property acquisitions, analysis of large commercial and mixed use
residential projects, providing housing rehabilitation coordination, and the drafting of DDAs and
OPAs. Mr. Garcia's recent program experience includes the Cities of Commerce, Bell Gardens,
Burbank, EI Cajon, Huntington Beach, La Quinta, Los Angeles, Monterey Park, Pinole,
Pittsburg, Rohnert Park, San Jacinto, San Pablo, Stockton, and Upland. Mr. Garcia is bilingual
in English and Spanish.
Mr. Bruce Coleman
City of Azusa
July 1, 2007
Page 9
Resumes, and respective licenses, of Tierra West key personnel available to serve on
assignments for the City follow in the exhibits to this letter.
Complete list of Tierra West Advisors Services
A. IMPLEMENTATION AGREEMENTS
1. Development Planning and Analysis: Tierra West is available to provide development
planning and analysis for specific project undertakings. Typically, this would involve
preparation of a Design for Development for adoption by the City that sets the basic
parameters for proposed development. The options available to the City for
development of a specific site can be analyzed to determine the optimal outcome and
a recommended project.
2. Development Pro Forma Analysis/Negotiation: Tierra West is available to provide
project financial proformas for potential redevelopment projects to assist the City in
determining the financial viability of a project and determine the degree of participation
which may be required by the City. Tierra West is also available to assist with
developer negotiations as needed.
3. Agreement Preparation: Tierra West is available to assist City staff and legal counsel
in the drafting of agreements (typically, Disposition and Development Agreements or
Owner Participation Agreements). These agreements outline the responsibilities of
both the proposed ownerldeveloper and the City.
4. Agreement Processing: Tierra West is available to prepare the back-up materials,
agenda staff report, and summary report (required by redevelopment law) and assure
that proper noticing and hearings are held in conformance with law.
B. AFFORDABLE HOUSING PROJECTS
1. Comprehensive Strategy: Tierra West is available to assist with the preparation of a.
comprehensive affordable housing strategy. This could be done in coordination with
the updating of the Five-Year Implementation Plan.
2. Specific Proiect/Site Identification: The City has specific requirements to rehabilitate
and develop new affordable housing. It may behoove the City to identify specific
projects and sites that could be utilized for this purpose.
3. Developer Selection/Negotiation: Tierra West is available to assist in the developer
selection process, as well as in negotiating terms and agreements for future housing
development.
4. Financing: Tierra West has a background in developing various financing alternatives,
making use of low to moderate housing set-aside funds, tax allocation bonds, tax
credit opportunities, and other revenue bond formats to assure the most efficient and
effective way of leveraging City funds for the development of housing.
Tierra West Advisors
Mr. Bruce Coleman
City of Azusa
July 1, 2007
Page 10
C. REAL ESTATE SERVICES
Tierra West is available to perform real estate related services. These services include:
1. Property Management: If needed, Tierra West is available to provide property
management services for City-owned properties. Typically, Tierra West has provided
interim management services when either the property will be held for only a short
time, or when time is needed to select a long-term, permanent management company.
2. Property Acquisition/Negotiation: Implementation programs frequently require property
acquisition and negotiation services. Tierra West is available as needed to provide
such services. All services will be provided in conformance with State guidelines
regulating the acquisition of properties by public entities.
3. Relocation: From time to time, relocation services have been required, and although
Tierra West does not directly provide these services, Tierra West has contracted with,
and overseen the work of other specialty relocation consultants and can continue to
provide this service.
D. PUBLIC AGENCY ADMINISTRATION
Tierra West is available to assist the City with all other administrative activities as needed.
Tierra West has experience in assisting staff with establishing procedures that can then be
implemented without consultant involvement: Administrative activities may include:
1. Agenda Materials: Tierra West will draft resolutions, reports, notices, plans, agenda
staff reports, and back-up materials as requested by City staff.
2. Meetings: Tierra West staff is available to attend meetings of the City Council or
Board of Directors of the Redevelopment Agency, Housing Authority, Planning
Commission, project advisory committees, and meetings with property owners and
residents, when necessary. Tierra West has a track record of developing good
working relationships with both affected citizens and with staff members.
3. General Administrative Services: Tierra West is available to assist the City with all
other administrative matters on an as-needed basis. These services could include
assisting with City filing document control systems, providing specialized services
related to real estate appraisals, acquisition negotiations, relocation, market analysis,
detailed development analysis or goodwill appraisals. Tierra West may not directly
provide all of these services but could assist by identifying those consultants who have
experience in the necessary areas of expertise and coordinating the provision of their
services.
E. PROJECT FINANCING
1. Tax Increment Financings: The City has been implementing its programs with funds
realized by prior bond issues. As revenue increases and funds are needed for
Tierra West Advisors
Mr.Bruce Coleman
City of Azusa
July 1, 2007
Page 11
additional implementation activities, Tierra West is available to provide fiscal consulting
services needed for the issuance of tax increment securities. These services would
include tax increment revenue projections based on current year assessed valuations,
historical trends, building permits issued for in-progress projects, review of planned
new development, and the effects of pass-through agreements. Tierra West is also
available to provide financial advisory services, assist with preparation of Official
Statements, and other issuance procedures. .
2. Finance Strategies: Tierra West has worked with cities and agencies in the past to
determine the best use of the funds available. Because the City is involved in both
public improvements and private developments, it is important that the tax exempt
funds (which must be used for public projects) and other less restricted funds be used
to their best end. Tierra West can advise the City regarding its best use of bond
proceeds, housing funds, land/real estate proceeds, and tax increment funds.
F. REPORTING REQUIREMENTS
1. Annual Budget and Work Program: Redevelopment Law (HSC Section 33606)
requires all Redevelopment Agencies to prepare an annual budget that includes the
proposed expenditures, proposed indebtedness, anticipated revenues, and a work
program for the coming year, and an analysis of prior year accomplishments. Tierra
West will utilize information from the City budget to prepare the annual budget to
comply with Redevelopment Law.
2. State Controller's Report: If needed, Tierra West will assist staff in preparing this
required report, particularly the Housing and Community Development portion of the
report.
3. Statement of Indebtedness: Tierra West is available, if needed, to assist with the
preparation of this document, although likely this has been, and will continue to be
done by the City finance department.
4. Monitoring Deed Restrictions: Redevelopment Law requires the Agency to expand
and improve the supply of affordable housing and to record deed restrictions to assure
continued income level compliance. Tierra West is available to monitor these deed
restrictions on an ongoing basis.
G. SPECIAL PROJECT ACTIVITIES
Tierra West is available to prepare necessary analysis and documentation for any specific
implementation activities.
1. Economic Development Strategies: Economic Development Strategic Plans are
important for addressing public infrastructure deficiencies, land use issues, business
retention/attractions programs, streetscape programs and other projects that could be
impacting business growth within the city.
Tierra West Advisors
Mr. Bruce Coleman
City of Azusa
July 1, 2007
Page 12
2. Cost Benefit Analysis/Economic Impact Analyses: Tierra West is available to aid the
City in analyzing the costs and benefits of specific development proposals targeting
specific users, and to help create an economic development program which is
beneficial to the local tax base. Implementation of redevelopment plans should be
accomplished in such a way as to promote economic stability and future revenue flow
to the City and other taxing entities. With periodic slowdowns in real estate market
activities, it is necessary for redevelopment agencies to take a lead role in promoting
local economic development.
3. Specific Project Activities: As necessary, Tierra West is available to analyze specific
projects, develop schedules and budgets, and prepare necessary documentation.
Tierra West Advisors
EXHIBIT A STAFF RESUMES
SEE FOLLOWING PAGES
Tierra West Advisors
' Tierra West Advisors, LLC—Principal—2006
Provides project management and implementation services for a
variety of real estate consulting services to both public and agencies
EDUCATION and private industry. Program management services include
coordination with client staff and supporting consulting services
required in the real estate program process. Coordinates negotiation
Graduate School of Management Real of all forms of real estate contracts, professional services for
Estate engineering, title insurance, appraisals,escrow services,acquisition and
Finance Certificate relocation services. Consulting engagements have included
University of California,Los Angeles acquisition, disposition and development agreements, owner
participation agreements and lender negotiations. Specializes in
Bachelor of Science economic evaluation and feasibility analysis for retail commercial
Business and Finance centers, office projects, hotel projects, industrial projects, and single
Loyola-Marymount University and multifamily housing.
Rosenow Spevacek Group—Principal—1990 to 2006
Principal for 15 years. Established the real estate program
Professional Affiliations management group for the Rosenow Spevacek Group. Provided
project management and implementation services for a variety of real
Urban Land Institute (ULI) estate consulting services to public agencies.
International Council of Shopping Center PacTel Properties -Director of Projects—1985 to 1990
Owners (ICBG)
Directed all acquisitions, development, and portfolio management in
National Association of Housing and Los Angeles, Orange, and Ventura Counties. Projects included raw
Redevelopment Officials-So. California land development, development of commercial and industrial
Chapter Instructor(NAHRO) product, office building rehabilitation, recreational properties, and
multiple family housing developments. Responsibilities also included
California Redevelopment Association- marketing of company services and leasing activity for the portfolio.
Redevelopment Institute Instructor Acquired and developed over 1,500,000 square feet of building space
(CRA) in excess of$250,000,000 in value.
National Association of Corporate Real Tierra West Real Estate Consultants—Principal—1980 to 2006
Estate Executives
Principal in charge of a multidiscipline professional real estate
California Association of Realtors consulting group providing services to corporations and private
(CAR) entities. Projects included corporate real estate planning and long-
range projections. Asset management services for large commercial
California Restaurant Association office projects, including financial and property management
(CRA) oversight; and coordinated negotiations to acquire property through
purchase and by leasing.
California Licensed Real Estate Broker-
Current
Tierra West Advisors
Tierra West Advisors,LLC—Principal-2006
Provides project management and implementation services for a variety
of real estate consulting services to both public and agencies and private
industry. Program management services include coordination with client
staff and supporting consulting services required in the real estate
program process. Coordinates negotiation of all forms of real estate
contracts,professional services for engineering,title insurance,appraisals,
escrow services,acquisition services and relocation services. Consulting
EDUCATION
engagements have included acquisition,disposition and development
agreements,owner participation agreements and lender negotiations.
Bachelor of Arts Specializes in economic evaluation and feasibility analysis for retail
Geology commercial centers,office projects,hotel projects,industrial projects,and
Rutgers University single and multifamily housing.
Master of Business Administration Rosenow Spevacek Group—Director-1998 to 2006
Concentration in Real Estate and
Entrepreneurial Ventures Advises public and private sector clients on negotiation assistance
Rutgers University packages for affordable housing, hotel, and commercial developments.
Acquires property for client development projects, structures financing,
and negotiates owner participation agreements and disposition and
development agreements.
Professional Affiliations Pacific Realty Investments—Principal—1990 to 2006
Provided acquisition, disposition, construction management, property
Urban Land Institute development, and consulting services to public and private sector clients.
(ULI) Acquired and rehabilitated multifamily foreclosures, developed affordable
housing projects, provided property management and property
investment services.
PacTel Properties-Vice President—1984 to 1990
Professional Certifications
Set up and ran Southern California offices for commercial real estate
investor. Developed raw land, office, and industrial projects worth over
Licensed Real Estate Broker $300 million. Negotiated partnership agreements, directed leasing and
State of California property management, acquired financing for all projects, put together
Community Facilities District financing for a 500-acre industrial park
Licensed General Contractor putting in area infrastructure serving company project as well as
State of California surrounding development-
Pacific
evelopmentPacific Bell-Real Estate Manager—1980 to 1984
Negotiated all real estate transactions for regional telephone company in
the Los Angeles area, supervising a property portfolio of over 5 million
square feet. Negotiated major leases for parent AT&T including $60
million west coast headquarters requirement in downtown Los Angeles.
San Val Development-Project Manager—1977 to 1984
Developed shopping centers and office buildings for this Los Angeles
based commercial developer. Managed all construction and coordinated
tenant move-ins for Canyon Plaza Shopping Center and the Coast
Federal Savings Building on Ventura Boulevard.
Tierra West Advisors
Tierra West Advisors, LLC—Director-2006
Responsible for assisting with redevelopment plan adoptions
and amendments, real estate services, implementation activities,
bond issues, and planning and scheduling project activities.
Assignments include feasibility analysis, land use analysis,
revenue projections, data analysis/gathering, database
EDUCATION design/management, and document preparation. Mr. Garcia
has worked in this capacity for the Cities of Pittsburg, Signature
Properties, Huntington Beach, Bell Gardens, Burbank, Santa
Master of Public Administration Ana, San Marcos, Rohnert Park, Port Hueneme, El Monte, La
Concentration in Urban Planning Quinta Lawndale, Stockton, Riverside, San Gabriel, Santa
and Management
California State University,Fullerton Barbara, Fountain Valley and Lemon Grove.
Bachelor of Arts Rosenow Spevacek Group—Senior Associate—1998 to 2006
Political Science
University of California,Irvine Responsible for assisting with redevelopment plan adoptions .
and amendments, real estate services, implementation activities,
bond issues, and planning and scheduling project activities.
Council Member Assignments include ' feasibility analysis, land use analysis,
City of Santa Ana, CA revenue projections, data analysis/gathering, database
Current design/management, and document preparation. Mr. Garcia
has worked in this capacity for the Cities of Burbank, Santa Ana,
Bell Gardens, San Marcos, Rohnert Park, Port Hueneme, El
Monte, La Quinta, Lawndale, Stockton, Riverside, San Gabriel,
Santa Barbara, Fountain Valley and Lemon Grove.
City of Santa Ana- Personnel Technician—1995 to 1998
Performed recruitment, selection, classification and
compensation duties for City departments. Assisted in
performing classification and compensation studies and reports,
and completing salary and benefit surveys. Assisted in
answering Equal Employment Opportunity Commission and
Department of Fair Employment and Housing requests for
information. Designed databases for City programs and
reporting requirements. Compiled information for employee
grievance and discipline investigations. Analyzed and drafted
language for employee Union provisions. Provided research
assistance to other City departments for grant applications.
City of Santa Ana- Senior Administration Intern—1993 to 1995
business retention and attraction activities of companies for the
City. Marketed the Enterprise Zone, Foreign Trade Zone and
Facade Improvement Rebate Program. Assisted in
implementing the Santa Ana Enterprise Zone. Coordinated the
Fapde Improvement Rebate Program for companies located in
Redevelopment Project Areas. Conducted eligibility verification
for the Job Training Partnership Act and the Targeted Jobs Tax
Credit. Conducted surveys and presented findings.
Tierra West Advisors
Tierra West Advisors, LLC—Director—2006
Responsible for assisting with redevelopment plan adoptions
and amendments, real estate services, implementation activities,
bond issues, and planning and scheduling project activities.
EDUCATION Assignments include feasibility analysis, land use analysis,
revenue projections, data analysis/gathering, database
design/management, and document preparation. Mr. Ometeotl
has worked in this capacity for the Cities of Redlands, San
Master of Planning Bernardino, Fontana, Cypress, Firebaugh, San Joaquin,
Specialization in Local Economic Montclair, Azusa, Irwindale, Yucaipa Pleasant Hill, the County.
Development
of Fresno and the Orange County Fite Authority.
University of Southern California
Bachelor of Science Rosenow Spevacek Group- Senior Associate —2004 to 2006
Urban and Regional Planning
Cornell University Primary responsibilities include supervision of the collection and
evaluation of project related data,project management support,report
preparation, increment revenue analysis, assisting in redevelopment
plan adoptions and amendments, field surveys and the formulation of
Professional Affiliations public revenue projections. Additional duties include interfacing with
clients, providing support to Principals, preparing agenda items for
presentation to and approval by public bodies and agencies. Project
experience includes: assistance with affordable housing project
American Planning Association analysis for the cites of Arroyo Grande, Cypress and Glendale;project
Southern California Planning Congress manager for inclusionary housing ordinance studies for the cities of
San Jacinto and Redlands. Plan adoption/amendments for the cities
of Cypress, Firebaugh, Fontana, and Pleasant Hill and the County of
San Bernardino.
Pioneer Valley Planning Commission- Community
Development Planner—2002 to 2004
Prepared,implemented,and managed municipal grant funded projects
such as infrastructure improvements, social services, and housing
rehabilitation and construction programs. Funds managed were from
such sources as CDBG, HOME, National Trust for Historic
Preservation,Rads to Trails and the EPA. Provided technical expertise
in planning and development to municipalities within the region.
Partnered local, state and federal agencies to implement major
infrastructure projects.
City of Azusa Community Development Department — Intern —
2001 to 2002
Primary dudes were to act as "counter planner" for the Planning
Division, coordinate development proposals and conduct field
inspections of proposed projects. Drafted staff reports to the
Planning Commission and City Council regarding various entitlement
requests. Additional responsibilities included the preparation of
Negative Declarations and Notices of Exemptions in compliance with
CEQA.
Tierra West Advisors
Mr. Bruce Coleman
City of Azusa
July 1, 2007
Page 18
Tierra West Advisors, LLC—Senior Associate—2006
Advising clients on economic development strategies,
negotiating development agreements between redevelopment
agencies and developers. Providing interim management
EDUCATION services to public sector clients.
Hopldns Real Estate Group-Director of Government Affairs
Bachelor of Science -June 2005 to January 2006
Law
Western State University College of Law Acquisition of property for the development of retail/affordable
housing projects. Established and maintained communications with
Associate of Arts cities to find vacant or underutilized properties for development
Business Management Maintained communications with housing developers and inquire into
Cerritos College the possibility of excess property for development of retail or
affordable housing. Maintained a working relationship with the
Community Redevelopment Association (CRA) to keep abreast of all
legislation that may affect development. Coordinated projects with
development managers to ensure entitlement process is on schedule.
Professional Affiliations Introduced an affordable housing component to the company.
Co-Owner of Gold Key Realty City of Westminster — Economic Development Director — 2001
Garden Grove, California to 2005
Current
Negotiate and prepare all Disposition and Development Agreements
(DDA). Retain and attract businesses into City. Worked with
developers to process all entitlements for new construction. Visit
businesses to ensure their retention in City. Supervise personnel. Make
presentations to City Council/Agency Board at public meetings.
Meeting with credit tenants to attract them into City. Design and
implement guidelines for commercial rehabilitation programs. Track
sales tax generators to identify trends. Coordinate activities with City
planning and building departments. Follow through on developer's
entitlement process.
City of Norco —Economic Development Coordinator—1986 to
1988
Reviewed and analyzed all Development and Master Plan Proposals.
Negotiated all exclusive rights for Disposition and Development
Agreements (DDA) and Owner Participation Agreements (OPA).
Responsible for all real estate transactions and land acquisition
including the opening and monitoring and dosing of all escrows with
private property owners and developers. Reviewed all CC&R's and
Title Reports. Represented the City regarding its policies and projects
to outside agencies.Assisted in preparation of the Redevelopment
Budget.
City of La Mirada-Assistant to the City
Manager/Redevelopment- 1982 to 1986
lesse Saucedi./ Tierra West Advisors,LLC—Analyst—2006
Assist in the development of impact reports and pro forma analysis;
economic development plans. Draft staff reports, resolutions,
EDUCATION ordinances, public hearing notices, and all other related City, County,
or special district documents.
Office of Congresswoman Grace Napolitano
Field Representative/Veterans Liaison—2004-2006
Master of Public Administration
Candidate May 2008 Represented Congresswoman at various community events,city
University of Southern California council and school board meetings. Responsible for constituent
casework,including but not limited to local military veterans.
Bachelor of Arts Coordinated annual Military Academy Day and assisted in selection of
Political Science Congressional nominees. Established and maintain relationships with
Boston University, May 2000 district veterans and health advisory committees, elected officials,and
other-epresentadves from the public,private, and nonprofit sectors
Madrid Internship Program
Research Intern,BANCOMEXT(Commercial Office of California Secretary of State Kevin Shelley
Office of Mexican Embasry) Field Representative/Voter Outreach Coordinator-2003 - 2004
Boston University,International Institute,
Madrid,Spain Organized and promoted the My Vote Counts initiative, a nonpartisan
voter outreach effort to promote participation through community-
based organizations,mass media and the Internet.Assisted counties in
identifying bilingual poll workers and the need for translation of
outreach materials.
Congressional Hispanic Caucus Institute (CHCI)
Programs Manager 2002-2003
Created and managed the training and development of the program
participants in both the summer internship and fellowship programs.
Prepared,reviewed and scored each application submitted in the
selection of program participants. Served as primary mentor for thirty
summer interns and twenty graduate student Fellows. Coordinated
CHCI's Issues Conference (attendance of 700 participants),Fiesta de
Golf Charity Tournament (raised$200,000) and all other CHCI
receptions;including managing thirty volunteers. Edited CHCI's
Policy Recommendations—the byproduct of the Issues Conference
providing formal public policy recommendations to Members of
Congress.
Office of Senator Edward M. Kennedy
Legislative Intern 2000
Drafted residency correspondence for U.S.Ambassadors on behalf of
constituency. Monitored constituent immigration case-work and
interpreted for Spanish-speaking constituents.
�rca�ctl]etiiG v Ge.�i'..'et;klep� � 'JC. u� dU Y yTJG,';Gsn rq.,c�(Y ZCC1;d.i.K
Tierra West Advisors, LLC—Research Assistant—2006
Assist in the development of tax increment projection tables.
Conduct research analysis for special client projects. Draft staff
reports, resolutions, ordinances, public hearing notices, and all other
EDUCATION related City, County, or special district documents. Provided such
services for the cities of Artesia,Azusa and Rancho Palos Verdes.
Orange County Transportation Authority—2004- 2006
Bachelor of Arts
Business Administration - Emphasis in Prepare and present comment (complaint) analysis to the Executive
Finance Director of External Affairs on a monthly basis. Problem solving,
California State University Fullerton leadership,and communication skills are some of the qualities
developed from my experience as customer relations representative.
Associate of Arts
Liberal Arts
Santa Ana College
C:1R;Nrtit P"<o203 vrc:m^:issk:co)�IY MJW 204NWic,2001'Po a twrt Pm pa;al FY 2M17 08c
S
WARRANT REGISTER NO. 24
\ FISCAL YEAR 2006-07
WARRANTS DATED 06/16/07 THROUGH 06/30/07A :01,
FOR REDEVELOPMENT AGENCY MEETING OF 07-16-07 ,
RESOLUTION NO.
A RESOLUTION.OF THE REDEVELOPMENT AGENCY OF THE
CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS
TO BE PAID OUT OF REDEVELOPMENT AGENCY FUNDS
THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA DOES RESOLVE AS
FOLLOWS:
SECTION 1. That the following claims and demands have been audited as required bylaw and that
the same are hereby allowed in the amounts and ordered paid out of the Redevelopment Agency Funds as
hereinafter set forth:
80-110-REDEVELOPMENT ADMINISTRATION FUND $ 3,167.65
80-125-CBD CAPITAL PROJECTS FUND 190.769.55
80-135-WED CAPITAL PROJECTS FUND
80-135-WED CAPITAL PROJECTS FUND
80-165-618-2005 TAX ALLOCATION BONDS FUND
81-155-TAX INCREMENT SET-ASIDE FUND 4.500.00
82-125-CBD DEBT SERVICE FUND
82-135-WED DEBT SERVICE FUND 276.748.22
82-185-RANCH CENTER DEBT SERVICE FUND
TOTAL ALL FUNDS: S 475.185 42
SECTION 2. That the Secretary shall certify to the adoption of this resolution and shall deliver a
certified copy thereof to the Agency Treasurer and shall retain a certified copy thereof in his own records.
ADOPTED AND APPROVED THIS DAY OF 2007.
Chairman
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Redevelopment Agency of the
City of Azusa at a.regular meeting thereof,held on the day of 2007.
AYES: AGENCY MEMBERS:
NOES: AGENCY MEMBERS:
ABSTAIN: AGENCY MEMBERS:
ABSENT: AGENCY MEMBERS:
Secretary
CSty of Azusa HP 9000 07/12/07 O P E N HOLD D B L I S T I N G By Ehtity Nme 1
JUL 12, 2007, 3:25 PM ---req: ROSE-------leg: (M JLr--loc: BI-MH 522875 #kJ507----P9m: CH400 <1.34> rpt id: UM02
SEEP FUND 0bd2S: 80-82 ; Check Issue Dates: 061607-063007
PE ID PE Nare ACJM,7r NVINEER / JCB NMER DTvoice Midler I)es=pticn St Disc. Ant. Dist. Ant.
V10164 ARCADIA. PMF= 8010125000-6815 31601 FRXIY MUNI/110 PD 0.00 612.00
PEID 0.d: 612.00
Total: 612.00
V01305 A7USA. CTPY FFD C 8000000000-3035 2610/0701013 PR413/07 FD 0.00 234.63
PEID d: 0.00
Paid:- 234.63
Total: 234.63
V95948 OF 8000000000-3042 060107 REDvB MED/DEP CA PD 00.00 646.55
PEID 0.00
Paid: 646.55
Total: 646.55
V06783 =ST= 8000000000-3010 2315/0701013 FR#13/07 PD 0.00 589.82
PEID Th¢x�id: 0.00
Paid 589.82
Total: 589.82
V08010 LUTE'S IA 1PI 8010125000-6815 00206 FY 2006/07 LAM PD 0.00 320.00
PEIDi 0.00
Paid: 320.00
Total: 320.00
V10300 INIERICP, EE= 8000000000-2745 2694 amtiacts Pbl/Co PD 0.00 -2,155.56
V10300 1NTFRIQR E vr= 8000000000-2745 2705 Cx±racts 11 Cb PD 0.00 -768.40
V10300 1NIMICR DEM= 8010125000-7110/505700-7110 2705 SLK 36 EE,D/ PD 0.00 7,684.00
V10300 INIMICP i�d'�' 8010125000-7110/505700-7110 2694 ELK 36 LII D PD 0.00 21,555.60
V10300 II7IFRI�t D�SDLTT 8000000000-2745 2685 cm-±Z t6 f FD 0.00 -4,345.00
V10300 IITIN332ICP T7FTR= 8000000000-2745 2684 Cmtracts Pbl Cb PD 0.00 -10,598.64
V10300 INIERICIZ M= 8010125000-7110/505700-7110 2684 ELK 36 DEAD/ PD 0.00 105,986.40
V10300 INIFRICR i7Flvt)7dT 8010125000-7110/505700-7110 2685 KD= EEvO ABA PD 0.00 43,450.00
MIDd: 0.00
160,808.40
Tial: 160,808.40
wCi of Azusa HP 9000 07/12/07 O P E N H 0 L D D B LISTING pie
IH[T JUL 12, 2007, 3:25 HN ---raq: ROM-------leg: (IJL---lcc: BI-TEH---Jcb: 522875 #J507—BY
C 00<t1.34 xpt id: Cl-IiTR02
SE= FUO Axles: 80-82 ; Check Issue Dates: 061607-063007
PE ID PE Narre ACC= NUvEER / JOB NU"ffi2 Invoice Number Des=pticn St Disc. Ant. Dist. Arct.
V05574 imi MXNI'AIN RE 8010110000-6493 HP75432HP75440 HP75432-HP75440 FD 0.00 . 77.52
PEIDLh aid: 0.00
d: 77.52
Tbtal: , 77.52
V95334 JOSEPH & ASSCC, 8110155000-6345/505300-6345 AZU139 CIS REHAB/H3 E PD 0.00 4,500.00
EID d: 0.00
P
d: 4,500.00
Total: 4,500.00
V03126 LIN= NAT CML 8000000000-3010 2325/0701013 PIV13/07 PD 0.00 295.63
PEIDUr�id: 0.00
Paid: 295.63
Total: 295.63
V04706 LOS AN= CCIN 8010125000-6625/505700-6625 062507 EU06 CB�A FILIN PD 0.00 . 2,550.00
PMD Uh id: 0.00
Paid: 2,550.00
Total: 21550.00
V00227 MXZ2E IMMANJ G 8010125000-6399/505800-6399 0022281 FU3UC CURRFACIV PD 0.00 14,279.15
PEIDUrA�id: 0.00
Paid: 14,279.15
Total: 14,279.15
V00540 OFFICE LEEY7I' INC 8010110000-6530 388628874001 463752 CLASS. FO PD 0.00 20.45
PEID Umd: 0.00
Paid: 20.45
Total: 20.45
V10355 PACIFIC MAST CI 8010125000-6399/505800-6399 10137 ALTA aRVEY/A1-T PD 0.00 10,500.00
PEIDd: 0.00
d: 10,500.00
Total: 10,500.00
City Ca
of Azusa HP 9000 07/12/07 O P E N H 0 L D D B LISTING By Persai/Fhtity Nam 3.
'II JLL 12, 2007, 3:25 PM ---req: RCSE-------leg: , JL---loc: BI-TEM---jcb: 522875 #J507----pgn: CH400 <1.34> rpt id: CHFMR02
SECFRT FUSD Ctdes: 80-82 ; Check Issue Dates: 061607-063007 '
PE ID PE Mme ALM TI' NLMBFR / JCB NMER Irrvoice Naber D--=pticn St Disc. Ant. Dist. krt.
V92617 PRICE F4= 8210135000-7001/503301-7001 061907 PRICE CLS NIE YR PD 0.00 276,748.22
PEID Uia�d: 0.00
Paid: 276,748.22
Total: 276,748.22
V06703 PRCFCRYA FRI= 8010110000-6235 0660004343 l,9EIl30 TRAIN SIRE PD 0.00 682.25
PEID Upaid: 0.00
d: 682.25
Total: 682.25
V09301 SAFE= LENIAL 8000000000-3052 1383262 PMWAS14433/S38 FD 0.00 163.13
PEID 0.00
Paid: 163.13
Total: 163.13
V02371 SPRINT 8010110000-6915 058103197800407 FCS CAMS'/ PD 0.00 15.14
V02371 SPR]NT 8010110000-6915 058103197800307 P S � NSI PD 0.00 15.66
PEID Ulp3aid: 0.00
Paid: 30.80
Total: 30.80
V08056 SIPN aM IINKRAN 8000000000-2725 1220/0701013pp�13/07 PD 0.00 62.13
V08056 SISEAM MELFAN 8000000000-3044 1255/0701013 PR#13/07 PD 0.00 185.79
PEID d: 2407.92
Total: 247.92
V00877 SlP.TE 91'1RD OF E 8010125000-6340/502801-6340 062507 PLAN MEND FTT,IN PD 0.00 1,700.00
PEID Ile: 0.00
Paid: 1,700.00
Total: 1,700.00
V00388 VERI71N 8010110000-6915 6261975078052807 626-1975078 PD 0.00 30.94
FEID ihjDaid: 0.00
0
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C7 of Azusa HP 9000 07/12/07 O P E N H O L D D B LISTING
II JUL 12, 2007, 3:25 FM ---rex: MSE-------leg: C� JL---lcc: BI-'ID�-I---job: 522875 #J507—�-pgr �00<11.34 rpt id: �Z02
SE[FS't' FUZ Cx3es: 80-82 ; Check.Issue Dates: 061607-063007
PE ID PE NmACIS,LNP NUPE R / JCE3 NUvEE 2 Invoice nEber Des=pticn St Disc. Ant. Dist. Pict.
Paid: 30.94
Total: 30.94
V00876 MRMIMN KMA 8000000000-3010 2335/0701013 PR413/07 PD 0.00 148.01
MID 0.00
Paid: 148.01
Total: 148.01
GRAND TOTALd: 0.00
d: 475,185.42
Tbtal: 475,185.42
s
t A\C\
AZUSA
ORDINANCES
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT B. GARCIA, CHIEF OF POLICE
VIA: F.M. DELACH, CITY MANAGER/0,v)
DATE: JULY 16, 2007
SUBJECT: AN ORDINANCE OF THE CITY COUNCIL RESTRICTING IMITATION
FIREARMS (TOY OR REPLICA GUNS)
RECOMMENDATION
It is recommended that City Council consider any public comments during the public
hearing, waive further reading, read by title only and introduce the following Ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, AMENDING CHAPTER 46, ARTICLE X OF THE AZUSA
MUNICIPAL CODE REGARDING RESTRICTIONS FOR IMITATION
FIREARMS (TOY OR REPLICA GUNS)
EXECUTIVE SUMMARY
The proposed Ordinance adds new language to the Azusa Municipal Code to: (1)
prohibit the possession of imitation firearms by minors; (2) prohibit the sale and/or
distribution of imitation firearms to minors; and (3) prohibit displaying or exposing any
imitation firearm in a public place. The proposed Ordinance includes a definition of
imitation firearms to include any BB device, toy gun, replica of a firearm, or other device
that is so substantially similar in coloration and overall appearance to an existing firearm
as to lead a reasonable person to perceive that the device is a firearm. In addition, the
term "BB device" means any instrument that expels a projectile, such as a BB or a
pellet, not exceeding 6mm caliber, through the force of air pressure, gas pressure, or
spring action, or any spot marker gun. The proposed Ordinance also adds criminal and
administrative penalties, including revocation of business licenses when applicable, and
declares that the criminal and administrative penalties imposed are in addition to any
State penalties.
BACKGROUND /(,
17// ///e
•
•
The Azusa Municipal Code currently prohibits minors from possessing firearms (unless
at a shooting range with parental authorization). However, the Code does not contain
any language that specifically prohibits minors from possessing imitation firearms, also
known as toy guns or replica guns. City Council Members and City staff have
expressed concerns that the sale and distribution of imitation firearms to minors by local
ice cream vendors is becoming a serious problem. For example, the Azusa Police
Department recently received a call that children were playing in a public area with what
appeared to be handguns. A potentially tragic situation was avoided because the
responding police officers identified the handguns as imitation firearms. It was later
discovered that the imitation firearms were purchased by the children from a local ice
cream vendor.
Although the Azusa Municipal Code currently does not prohibit imitation firearms, the
California Penal Code specifically prohibits selling or furnishing imitation firearms to
minors. In addition, the Penal Code prohibits openly displaying or exposing any
imitation firearm in a public place. The Penal Code also imposes specific penalties and
fines for applicable violations.
These Penal Code provisions have been incorporated into the proposed Ordinance with
regard to penalties, prohibitions on displaying imitation firearms in public, and definitions
of imitation firearms and BB devices. Regarding penalties, the proposed Ordinance
adds new section 46-438 to impose specific penalties for violating restrictions on
imitation firearms. The penalties provide that any violation of these provisions can be
criminally prosecuted as a misdemeanor. In addition to criminal penalties, the City can
impose administrative fines against the violator. Also, if the violator has a current City
business license, the City can revoke the license under its existing procedures in the
Azusa Municipal Code. The proposed ordinance also declares that the penalties it
provides are in addition to any applicable penalties under State law. In effect, a person
who violates the provisions of the proposed ordinance could be prosecuted by the City
for a misdemeanor, cited for an administrative fine, lose their business license (if
applicable), and also be subject to penalties under State law.
In addition, the proposed ordinance adds language to existing sections 46-432 and 46-
433 of the Azusa Municipal Code to define imitation firearms, prohibit minors from
possessing imitation firearms and to prohibit anyone from selling or furnishing imitation
firearms to minors. The proposed ordinance also adds new section 46-437 to prohibit
anyone from openly displaying or exposing any imitation firearm in a public place.
FISCAL IMPACT
Adoption of the proposed Ordinance is not anticipated to create a fiscal impact because
it merely amends the Azusa Municipal Code by expanding the existing prohibitions on
possession of firearms by minors to include imitation firearms.
ENVIRONMENTAL IMPACT
2
The proposed Ordinance is not an activity subject to the California Environmental
Quality Act ("CEQA"), pursuant to State CEQA Guidelines Section 15060(c)(2) and
(c)(3) [the activity will not result in a direct or reasonably foreseeable indirect physical
change to the environment; the activity is not a project under Section 15378].
3
ORDINANCE NO. 2007 -
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, AMENDING CHAPTER 46, ARTICLE X OF THE AZUSA
MUNICIPAL CODE REGARDING RESTRICTIONS FOR IMITATION
FIREARMS (TOY OR REPLICA GUNS)
WHEREAS, California Penal Code sections 12500 through 12556 regulate the
sale and distribution of imitation firearms, including BB devices; and
WHEREAS, the existing provisions in the Azusa Municipal Code do not address
imitation firearms; and
WHEREAS, the City Council and City staff have expressed concerns over the
dangers of imitation firearms begin sold and distributed to minors; and
WHEREAS, the City Council desires to amend the Azusa Municipal Code to
provide restrictions on the sale and distribution of imitation firearms to minors as well as
to prohibit the possession of imitation firearms by minors.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA DOES HEREBY
ORDAIN AS FOLLOWS:
Section 1. Section 46-432 of Chapter 46, Article X is hereby amended to read
as follows:
"Sec. 46-432. Possession by minors.
(a) Except as otherwise provided for in this article, it is unlawful for any minor
person under the age of 18 years to have in his or her possession or under his or her
control, care or custody any gun, revolver, pistol, firearm, spring gun, airgun, air rifle,
sling, slingshot or device designed or intended to discharge or capable of discharging
any dangerous missile, cartridge, projectile or any device containing any explosive
substance designed or intended to be used in or fired from any gun, pistol or firearm.
(b) Except as otherwise provided for in this article, it is unlawful for any minor
person under the age of 18 years to have in his or her possession or under his or her
control, care or custody any imitation firearm. As used in this article, "imitation firearm"
means any BB device, toy gun, replica of a firearm, or other device that is so
substantially similar in coloration and overall appearance to an existing firearm as to
lead a reasonable person to perceive that the device is a firearm. As used in this
article, the term "BB device" means any instrument that expels a projectile, such as a
BB or a pellet, not exceeding 6mm caliber, through the force of air pressure, gas
pressure, or spring action, or any spot marker gun."
Section 2. Section 46-433 of Chapter 46, Article X is hereby amended to read
as follows:
1
"Sec. 46-433. Providing to minors.
Except as otherwise provided for in this article, it is unlawful for any person to
sell, give, loan or in any way furnish or to cause or permit to be sold, given or loaned or
in anyway furnished to any minor person under the age of 18 years any gun, revolver,
pistol, firearm, imitation firearm, spring gun, airgun, air rifle, sling, slingshot or device
designed or intended to discharge or capable of discharging any dangerous missile,
cartridge, projectile such as a BB or a pellet not exceeding 6mm caliber, or any device
containing any explosive substance designed or intended to be used in or fired from
any gun, pistol or firearm."
This section shall not apply to or include any person who loans, gives or
furnishes to any minor person under the age of 18 years any firearm or weapon or
device when and only when it is so loaned, given or furnished with the express or
implied permission of the parent or legal guardian of the minor and is for the purpose of
such minor person under 18 years of age actually participating in shooting at any
designated target ranges described in Section 46-435, or while traveling to or returning
from such target ranges."
,Section 3. New section 46-437 of Chapter 46, Article X is hereby added to
read as follows:
"Sec. 46-437: No Public Display of Imitation Firearms.
No person may openly display or expose any imitation firearm, as defined in this
article, in a public place. For purposes of this section, the term "public place" means an
area open to the public and includes, but is not limited to, streets, sidewalks, bridges,
alleys, plazas, parks, driveways, front yards, parking lots, playgrounds, automobiles,
whether moving or not, and buildings open to the general public, including those that
serve food or drink, or provide entertainment, and the doorways and entrances to
buildings and dwellings. Violation of this section is subject to any and all penalties
provided for in this article, as well as any applicable penalties under State law. This
section shall not apply under the specific circumstances provided for in California Penal
Code section 12556, subdivisions (d)(1) through (d)(13)."
Section 4. New section 46-438 of Chapter 46, Article X is hereby added to
read as follows:
"Sec. 46-438. Penalties.
(a) Criminal penalties. Any person who willfully violates the provisions of
Chapter 46, Article X, sections 46-432 and 46-433 of this Code shall be guilty of a
misdemeanor.
2
(b) Administrative penalties, In addition to or in lieu of criminal penalties, an
administrative fine or penalty may be imposed as authorized in Chapter 1, section 1-24
of this Code for any violation of Chapter 46, Article X, section 46-432 or section 46-433.
(c) Revocation or suspension of business license. In addition to the penalties
provided in this section, any individual, business, business establishment, vendor,
organization, or entity which possesses a valid business license granted by the city and
which violates section 46-432 or section 46-433 of this article by selling, distributing, or
otherwise furnishing imitation firearms to minors may be subject to revocation or
suspension of such business license, pursuant to Chapter 18, Article I, section 18-21 of
this Code.
(d) State law. The provisions of this section are in addition to any penalties
imposed by applicable State law, including but not limited to the California Penal Code,
sections 12550 through 12556."
Section 5. If any section, subsection, sentence, clause, phase, or portion of
this Ordinance is for any reason held to be invalid or unconstitutional by the decision of
any court of competent jurisdiction, such decision shall not affect the validity of the
remaining portions of this Ordinance. The City Council hereby declares that it would
have adopted this Ordinance, and each section, subsection, subdivision, sentence,
clause, phrase or portion thereof, irrespective of the fact that any one or more sections,
subsections, subdivisions, sentences, clauses, phrases or portions might subsequently
be declared invalid or unconstitutional.
Section 6. This Ordinance shall become effective thirty (30) days after its
adoption.
Section 7. The City Clerk shall certify the adoption of this Ordinance and shall
cause the same to be posted as required by law.
PASSED, APPROVED, AND ADOPTED this 16th day of July 2007.
Joseph Rocha
Mayor
ATTEST:
Vera Mendoza
City Clerk
3
• f \\V
AZUSA,
ORDINANCES
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT B. GARCIA, CHIEF OF POLICE
VIA: F.M. DELACH, CITY MANAGER/ITV/0
DATE: JULY 16, 2007
SUBJECT: AN ORDINANCE OF THE CITY COUNCIL RESTRICTING IMITATION
FIREARMS (TOY OR REPLICA GUNS)
RECOMMENDATION
It is recommended that City Council consider any public comments during the public
hearing, waive further reading, read by title only and introduce the following Ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, AMENDING CHAPTER 46, ARTICLE X OF THE AZUSA
MUNICIPAL CODE REGARDING RESTRICTIONS FOR IMITATION
FIREARMS (TOY OR REPLICA GUNS)
EXECUTIVE SUMMARY
The proposed Ordinance adds new language to the Azusa Municipal Code to: (1)
prohibit the possession of imitation firearms by minors; (2) prohibit the sale and/or
distribution of imitation firearms to minors; and (3) prohibit displaying or exposing any
imitation firearm in a public place. The proposed Ordinance includes a definition of
imitation firearms to include any BB device, toy gun, replica of a firearm, or other device
that is so substantially similar in coloration and overall appearance to an existing firearm
as to lead a reasonable person to perceive that the device is a firearm. In addition, the
term "BB device" means any instrument that expels a projectile, such as a BB or a
pellet, not exceeding 6mm caliber, through the force of air pressure, gas pressure, or
spring action, or any spot marker gun. The proposed Ordinance also adds criminal and
administrative penalties, including revocation of business licenses when applicable, and
declares that the criminal and administrative penalties imposed are in addition to any
State penalties.
BACKGROUND (ti>aPt
////7 i
d/1
The Azusa Municipal Code currently prohibits minors from possessing firearms (unless
at a shooting range with parental authorization). However, the Code does not contain
any language that specifically prohibits minors from possessing imitation firearms, also
known as toy guns or replica guns. City Council Members and City staff have
expressed concerns that the sale and distribution of imitation firearms to minors by local
ice cream vendors is becoming a serious problem. For example, the Azusa Police
Department recently received a call that children were playing in a public area with what
appeared to be handguns. A potentially tragic situation was avoided because the
responding police officers identified the handguns as imitation firearms. It was later
discovered that the imitation firearms were purchased by the children from a local ice
cream vendor.
Although the Azusa Municipal Code currently does not prohibit imitation firearms, the
California Penal Code specifically prohibits selling or furnishing imitation firearms to
minors. In addition, the Penal Code prohibits openly displaying or exposing any
imitation firearm in a public place. The Penal Code also imposes specific penalties and
fines for applicable violations.
These Penal Code provisions have been incorporated into the proposed Ordinance with
regard to penalties, prohibitions on displaying imitation firearms in public, and definitions
of imitation firearms and BB devices. Regarding penalties, the proposed Ordinance
adds new section 46-438 to impose specific penalties for violating restrictions on
imitation firearms. The penalties provide that any violation of these provisions can be
criminally prosecuted as a misdemeanor. In addition to criminal penalties, the City can
impose administrative fines against the violator. Also, if the violator has a current City
business license, the City can revoke the license under its existing procedures in the
Azusa Municipal Code. The proposed ordinance also declares that the penalties it
provides are in addition to any applicable penalties under State law. In effect, a person
who violates the provisions of the proposed ordinance could be prosecuted by the City
for a misdemeanor, cited for an administrative fine, lose their business license (if
applicable), and also be subject to penalties under State law.
In addition, the proposed ordinance adds language to existing sections 46-432 and 46-
433 of the Azusa Municipal Code to define imitation firearms, prohibit minors from
possessing imitation firearms and to prohibit anyone from selling or furnishing imitation
firearms to minors. The proposed ordinance also adds new section 46-437 to prohibit
anyone from openly displaying or exposing any imitation firearm in a public place.
FISCAL IMPACT
Adoption of the proposed Ordinance is not anticipated to create a fiscal impact because
it merely amends the Azusa Municipal Code by expanding the existing prohibitions on
possession of firearms by minors to include imitation firearms.
ENVIRONMENTAL IMPACT
2
The proposed Ordinance is not an activity subject to the California Environmental
Quality Act ("CEQA"), pursuant to State CEQA Guidelines Section 15060(c)(2) and
(c)(3) [the activity will not result in a direct or reasonably foreseeable indirect physical
change to the environment; the activity is not a project under Section 15378].
3
- •
V/\
\\4
AzusA
n f r
CONSENT CALENDAR
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JAMES MAKSHANOFF, PUBLIC WORKS DIRECTOR/ASSISTANT CITY MANAGER
VIA: F. M. DELACH, CITY MANAGER A4
DATE: JULY 16, 2007
SUBJECT: Authorization to Solicit Request for Proposal - Supplemental Garage Services
RECOMMENDATION
It is recommended that the City Council authorize staff to solicit "Request for Proposal" for
supplemental garage services.
BACKGROUND
In January of 2005 the City entered into a contract with an automotive repair firm to assist
in the maintenance of the City's rolling stock (vehicles). Currently the City has 125 vehicles
that are serviced by the Public Works Garage Division.
The Garage Division is currently staffed by one person that works a 4/10-work schedule.
Originally when the City reduced it's staffing from two to one mechanics it was thought
that by using local repair shops the vehicles could be dropped off at local and then picked
up when they were repaired to assist the City's mechanic when needed. However, it was
determined that this was inefficient and that an on-site contractor would be more efficient.
Currently the supplemental garage contract is being provided on a month-to-month
agreement. Staff would like to gather new proposals to provide services on an annual
basis. The attached Request For Proposal (RFP) document is submitted to the City Council
for review and approval. Once all the proposals are collected from local contractors, staff
will bring back to the City Council the lowest responsible bid for approval.
FISCAL IMPACT
Over the past 24 months the City has averaged $1,750 per month in parts and labor. The
City Garage currently has $20,000 budgeted in subcontracted vehicle maintenance and
Azusa Transit has $40,000 budgeted in subcontracted vehicle maintenance.
Attachment: Request for Proposal �W; C //7/%
CITY OF AZUSA
REQUEST FOR PROPOSALS
FOR
CONTRACT FOR AUTOMOTIVE MAINTENANCE
AND REPAIR SERVICES
Submission Deadline: August 13, 2007
Late submissions will not be considered.
Submit Proposals To: Vera Mendoza
City of Azusa
213 E. Foothill Blvd.
Azusa, CA 91702
CITY OF AZUSA
NOTICE INVITING PROPOSALS
NOTICE IS HEREBY GIVEN that separate sealed Proposals will be accepted by the City of
Azusa City Clerk's Office, 213 E. Foothill Blvd., Azusa CA 91702, California, phone (626) 812-
5229 until 10:00 a.m. on August 13, 2007, at which time they will be opened and reviewed for the
provision of the following:
"CONTRACT FOR AUTOMOTIVE MAINTENANCE AND REPAIR SERVICES"
All proposals must be sealed and clearly identify the proposer's name, and address.
The City of Azusa hereby notifies all proposers that it will affirmatively insure that in any contract
entered into pursuant to this invitation, the City will not discriminate against any proposer on the
grounds of race, color, sex, or national origin in consideration for the award.
A pre bid conference will be held on Thursday, August 1, 2007 (10 a.m.) at the City of Azusa City
Yard located at 809 N. Angeleno, Azusa, CA 91702.
All persons responding to this invitation shall be aware that their proposals are deemed public
records and may be subject to disclosure upon request. The City reserves the right to reject any or
all proposals, to waive any informality or irregularity in any proposal received, and to be the sole
judge of the merits of the proposals received.
CITY OF AZUSA
DATED:
PUBLICHED:
CLOSING:
INSTRUCTIONS TO PROPOSERS
NOTICE TO PROPOSERS
The City of Azusa ("City") is seeking qualified proposals from automotive maintenance and repair
service providers to provide automotive maintenance and repair services to the City. The City is
seeking to select one service provider to serve the City for a (1) year term, which term may be
renewed automatically. During the term, or extended term, of the contract, the selected provider
will be responsible for performing the following general services:
To assist our current in house mechanic staff with the maintenance and repair of city owned rolling
stock composed of the following:
18 Heavy Duty Trucks (dump trucks, aerial bucket trucks, sewer jetter, etc)
24 Light Duty Trucks
2 Light Duty Vans
21 Medium Duty Trucks
4 Medium Duty Vans
9 Pieces of"offroad" equipment (backhoe/loaders, skip loaders, pavement roller, etc)
13 Passenger Cars (mid size and full size)
12 pieces of trailer mounted equipment (arrow boards, compressors, chippers, etc)
6 pieces of turf equipment (mowers, aerators, etc)
14 Transit Buses (10 and 20 passenger cut aways)
125 pieces of rolling stock
Proper maintenance and repair services will require a comprehensive knowledge of internal
combustion engines that operate on diesel, gasoline, and CNG. Likewise, extensive experience
with heavy duty trucks and equipment (hydraulics, aerial personnel lifts, air brakes, power take
offs, hydrostats, and other ancillary systems) in addition to light duty/medium duty conventional
vehicles/trucks is required. Knowledge of proper service intervals and service protocols is
mandatory and validation of mechanic skill level must be supported by ASE certifications.
Reimbursement for services will be based on "flat rate" time (Motors, Mitchell, or other agreed
reference) times a predetermined hourly rated.
The above list is not exhaustive, but is intended to give the proposer a general sense of the
anticipated services to be provided during the term, or extended term of the contract.
The proposers shall be ranked from the top to bottom in accordance with the points each proposer
receives, according to the City's selection criteria. The proposers with the highest points shall be
recommended for the contract. The City Council shall decide in its sole and absolute discretion
whether to enter into an automotive maintenance and repair services contract at all, even if there
are one or more qualified proposers. The City shall have the sole and absolute discretion to
determine whether it will subsequently seek future proposals for automotive maintenance and
repair services.
The City may automatically disqualify any proposal that does not meet the terms and conditions
set forth in these "instructions to proposers."
CONTRACT TERMS AND CONDITIONS
In awarding any automotive maintenance and repair services contract, the selected proposer must
agree to enter into a Maintenance Services Agreement ("Agreement") with the City and comply
with the Azusa Municipal Code ("City Code") as conditions of receiving the contract.
The City reserves the right to: (1)reject any and all proposals; (2) waive minor irregularities; or(3)
disqualify any proposal that contains false or misleading information.
LICENSES, PERMITS AND LAND USE APPROVALS
The selected proposer must comply with all City, County and State standards and must, at the time
it makes a proposal to the City and throughout the time that the propser provides services to the
City, possess all other permits, licenses or land use approvals required by the City or any County,
State or Federal agency to operate its business. The proposer shall identify in its proposal the
location from which it will provide services to the City. The proposer must have, at the time is
submits its proposal, the right to lawfully operate the business from that location. The business
must lawfully be operating from such location at the time it submit its proposal.
PROPOSER'S QUALIFICATIONS
The City will only accept proposals from "qualified" proposers. To be "qualified," a proposer
must demonstrate that he or she possesses the following minimum qualifications:
• Certificate and/or proof of training in automotive maintenance and repair.
• Demonstrated experience in automotive maintenance and repair.
• Knowledge of applicable State and Federal laws and regulations.
• Possession of all licenses, permits and land use approvals required to manage and
operate an automotive maintenance and repair business.
• Possession of sufficient insurance coverage, as required in the attached
Maintenance Services Agreement.
The following, although not considered "minimum qualifications", are desired and will be
favorably considered by the City as it evaluates proposers. The list is not exhaustive:
MANDATORY REQUIREMENTS
ASE certified mechanics
Competitive hourly rate
Agree to "Flat Rage" Compensation System
Ability to handle light duty, medium duty and heavy duty equipment
Gas, Diesel, and CNG certified
Familiarity with Specialized Equipment(aerial booms,backhoes, loaders, etc)
Close proximity to City Yard (within 3 mile radius to City Yard)
52 week coverage
Work within City Yard—eliminate drop off/pick up of vehicles
Ability to work on "part time"basis (1-2 days per week)/ 52 week coverage
Ability to provide all hand tools / pneumatic tools for mechanic operations (hoists, lifts,
parts washer, air compressor to be supplied by cities)
Any proposal shall contain written, signed answers, documents and/or any relevant information to
demonstrate that the proposer(s) possess the minimum qualifications to carry out the contract.
Proposers may also provide written, signed answers and/or relevant documents and information to
demonstrate that they possess the additional qualifications listed above, as well as any other
qualifications or abilities proposer(s) believe will assist in performing the duties specified in this
request.
In addition, proposer(s) shall provide, in writing, the fees they intend to charge for automotive
maintenance and repair services.
Said answers, information and documents shall be mailed in a sealed envelope as set forth in this
request.
AWARD OF CONTRACT
Issuance of this Request for Proposals and receipt of proposals does not commit the City to award
a contract. The City reserves the right to reject any or all proposals, to accept any proposal or
portion thereof, to waive any irregularity, or disqualify any proposal that contains false or
misleading information, and to take the proposals under advisement for the period of time stated in
the "Notice Inviting Proposals," all as may be required to provide for the best interests of the City.
In no event will an award be made until all necessary investigations are completed as to the
responsibility and qualifications of the proposer to whom the award is contemplated.
No person may withdraw his proposal for a period of ninety (90) days after the time set for
opening thereof.
INSURANCE
Prior to the commencement of the automotive maintenance and repair services, the selected
proposer shall provide to the City certificates of insurance with original endorsements, and copies
of policies, if requested by the City, of the following insurance, with Best's Class A-or better
carriers:
(1) Workers' compensations insurance covering all employees and principals of the
proposer, in a minimum amount of$1 million per accident, effective per the laws of
the State of California; and
(2) Commercial general liability insurance covering third party liability risks, including
without limitation contractual liability, in a minimum amount of $1 million
combined single limit per occurrence for bodily injury, personal injury, and
property damage. If commercial general liability insurance or other form with a
general aggregate limit.
Said policy or policies shall be endorsed to state that coverage shall not be suspended, voided, or
canceled by either party, or reduced in coverage or in limits except after thirty (30) days' prior
notice has been given in writing to the City. The selected proposer shall give to the City prompt
and timely notice of any claim made or suit instituted arising out of the selected proposer's
operation hereunder.
CITY OF AZUSA
PROPOSAL RESPONSE FORM
FOR
AUTOMOTIVE MAINTENANCE AND REPAIR SERVICES
Proposers are required to complete all required pages and return the proposal packet in a sealed
envelope, plainly marked on the outside "AUTOMOTIVE MAINTENANCE AND REPAIR
SERVICES," to the City Clerk's Office, 213 E. Foothill Blvd., Azusa, California 91702, by no
later than 10:00 a.m. on August 13, 2007.
1. Hourly Shop Rate Charges
Light duty sedans and trucks $ /hr
Medium duty vans and trucks $ /hr
Heavy duty trucks $ /hr
Transit buses $ /hr
Off Road Equipment(backhoe, loaders, etc) $ /hr
2. Parts Mark UP: Actual cost plus %mark up.
3. Attest to charge for services based on Hourly Shop Rate * Flat Rate Time compensation
system.
(authorized company signature)
4. Experience in light duty, medium duty, and heavy duty equipment (please attach a
written statement outlining your company's experience).
5. ASE certification (please submit copies of all of your employees ASE certifications).
6. Experience in gasoline, diesel, and CNG vehicles and equipment (please attach a
written statement outlining your company's experience and copies of any certifications
attesting to your proficiency level in these 3 areas).
7. Experience with Specialized Equipment (particularly aerial boom trucks, backhoes,
loaders, and transit buses). Please attach a written statement outlining your company's
experience with these specialized pieces of equipment.
8. Attest to provide 52 week per year coverage (no service interruption of vacation or sick
leave).
(authorized company signature)
9. Attest to willingness and ability to work within the City Yard facility (809 N. Angeleno
Street, Azusa, California 91702).
(authorized company signature)
10. Attest to willingness and ability to work on a"part time"basis (1-2 days per week) and
still provide 52 week coverage.
(authorized company signature)
11. Attest to current possession of the requisite insurance and insurance coverage levels as
required in the document.
(authorized company signature)
12. attest to provide all necessary hand tools and pneumatic tools for mechanic operations
(City to supply hoists, lifts, air compressor,parts washer, fluids, lubricants).
(authorized company signature)
TO: CITY OF AZUSA
FROM:
Company Name
Address
Authorized Signature Title
Print Name Date
Telephone Number FAX Number
Proposer acknowledges by signature and agrees to be bound by the terms and conditions set forth
in the proposal documents. Failure to comply with the aforementioned may result in
disqualification of the proposal. The above-signed agrees to provide a service to the City of Azusa
for AUTOMOTIVE MAITENANCE AND REPAIR SERVICES with the conditions set forth in
the attached documents in detail without exceptions other than by mutual agreement.
7�i467
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AZUSA
CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: ANN GRAF
DIRECTOR OF INFORMATION TECHNOLOGY a
VIA: F.M. DELACH RAW
CITY MANAGE
DATE: JULY 16, 2007
SUBJECT: MATRIX SOFTWARE MAINTENANCE AND SUPPORT CONTRACT
RECOMMENDATION
1. It is recommended that the City Council waive formal sealed bids in accordance
with Azusa Municipal Code Section 2-523 section B, computer software maintenance
services and 2-523 section C, no competitive market, and approve the software
maintenance and support contract from Matrix Imaging for 7/1/07-6/30/08, in the
amount of $16,834.00.
BACKROUND
The City currently uses Matrix Imaging as the support vendor for its document
management system. The city needs to retain software support from the vendor in
order to provide for remote technical support via phone, limit any potential down
time, and for product enhancements to this software.
FISCAL IMPACT
Funding for requested purchase is part of Information Technology Department
operating budget FY 2008 in accounts 48499300006415.
1,7i7/,/)///l7111/1
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MATRIX G ® H :.. Invoice
3151 Airway Ave Suite H-1, Costa Mesa CA 92626 Date Invoice#
7/6/2007 0707-8833
TO: City of Azusa End User.
213 East Foothill Blvd. City of Azusa
Azusa, CA 91702 213 East Foothill Blvd.
Attn: Ann Graf-Tel#626-812-5024 Azusa,CA 91702
Attn: Ann Graf-Tel#(626)812-5024
P O No Terms Due Date Rep
verbal Net 30 8/5/2007 TH/LH
Description Serial&K# Qty Rate Amount
--Total Document Imaging System--Taxable 1,782.00 1,782 OOT
1)Kofax Ascent Capture 25K/Mo SW Update Sery.;v7 0
Serial #MK11218;Quantity:(3)
Period:7-1-2007 to 6-30-2008
—Total Document Imaging System--Non-Taxable 14,904 00 14,904 00
2)EMC WorkflowXtender SW Update Service
Serial#3111595;Quantity:(1)
3)EMC AppXtender Workflow Proc Bldr SW Update Service
Serial#3111598;Quantity:(1)
4)EMC Appxtender Workflow Svr SW Update Service
Serial#3111597;Quantity:(1)
5)EMC Appxtender Workflow Svr(10-24)ST SW Update Service
Serial#3111596;Quantity:(10)
6)EMC AppXtender Svr cc(12-49)ST SW Update Service
Serial#3488631;Quantity:(25)
7)EMC WebXtender Svr CC SW Update Service
Serial#3111594;Quantity:(19)
8)EMC AppXtender SVR CC ST SW Update Service
Serial#3111592;Quantity:(6)
9)EMC Verity K2 Client(1-49)ST SW Update Service
Serial#3111589;Quantity:(6)
10)EMC AppXtender OCR SVR SW Update Service
Serial#3111591;Quantity:(1)
11)EMC Verity K2 SVR for AX SW Update Service
We appreciate your prompt payment Subtotal
Remit To MATRIX IMAGING PRODUCTS,INC. Sales Tax(8.25%)
3151 Airway Avenue,Suite H-1
Costa Mesa,CA 92626 Total
Attn: Luanne Hallett
Phone# Fax# E-mail Web Site
714-556-5600 714-513-2376 Tess.Gf3amneezfMatrixlmaginglnccorn www MatrixlmaginglnC.com
MATRIX
Invoice
3151 Airway Ave Suite H-1, Costa Mesa CA 92626 Date Invoice#
7/6/2007 0707-8833
TO: City of Azusa End User.
213 East Foothill Blvd. City of Azusa
Azusa, CA 91702 213 East Foothill Blvd.
Attn: Ann Graf-Tel#626-812-5024 Azusa,CA 91702
Attn: Ann Graf-Tel#(626)812-5024
PO No. Terms Due Date Rep
verbal Net 30 8/5/2007 TH/LH
Description Serial&K# Qty Rate Amount
Serial#3438630;Quantity(1)
12)Matrix Imaging's Remote Technical Support via phone,fax,
e-mail
Note:Kofax,EMC and Matrix Terms&Conditions attached
We appreciate your prompt payment- Subtotal $16,686.00
Remit To MATRIX IMAGING PRODUCTS,INC. Sales Tax(8.25°/x) $147.02
3151 Airway Avenue,Suite H-1
Costa Mesa,CA 92626 Total $16,833.02
Attn: Luanne Hallett
Phone# Fax# E-mail Web Site
714-556-5600 714-513-2376 Tess.GamezaMatrixlmaginginccorn wvwr.Matrixlmaginginc.com
7//6/0
#:4#le: r
AZUSA
A7/_rrCCA
CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: ANN GRAF
DIRECTOR OF INFORMATION TECHNOLOGY '`...
VIA: F.M. DELACH AtAA0
DATE: JULY 16, 2007
SUBJECT: MOBILE COMPUTER DISPLAY COMPUTER SOFTWARE SERVER
MAINTENACE CONTRACT
RECOMMENDATION
1. It is recommended that the City Council waive formal sealed bids in accordance
with Azusa Municipal Code Section 2-523 section B, computer software maintenance
services and 2-523 section C, no competitive market, and approve the software
maintenance and support agreement from Motorola Inc, in the amount of $20,716.00
BACKROUND
The Police Department currently uses a wireless network for mobile communications
between its Dispatch center, L.A. County Sheriff and other Azusa P.D. field units. The
software used for this interface resides on a server in the police department. The city
needs to retain software support form the vendor in order to limit any potential down
time and for product enhances to this software.
FISCAL IMPACT
Funding for requested purchase is part of Information Technology Department
operating budget fiscal year 2008, account number 48499410006415,
/-7 7'4/
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VICE PERIOD FROM 01-JUL-07 TO 30-JUN•O8I I
t' TOROIA CONTRACT • 500001001359 RN01-ARK-¢7 17:1!!!Q
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T• 12 SA-PRMDC-CUS PREMIER MDC SOFTWARE-COTOM AQ20.715.96
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INVOICENUMBER CUSTOMER ACCOUNT NUMBEREit11'Ot'R'-`-"-•--,.�1
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Send Payniritt•'to:
AZUSA. CITY 0 '
P 0 80X•1395
AZUSA; CA 917 24395 13108.00Yettlpris Center Drive
CHICAGO; IL 60693
U708-00509000800 1/312349321 0002 0000 0.70107 0002Li71.541:i 06
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SEnt By: ADMINISTRATION; 8288125185; Jul-10-07 4:38PM; Page 2/2
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