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HomeMy WebLinkAboutAgenda Packet - September 17, 2007 - CC11 AGENDA CITY COUNCIL, AND THE REDEVELOPMENT AGENCY AZUSA AUDITORIUM 213 EAST FOOTHILL BOULEVARD AZUSA CITY COUNCIL 1IOSEPH R. ROCHA MAYOR KEITH HANKS MAYOR PRO -TEM ORIEL E. MACIAS COUNCILMEMBER MONDAY, SEPTEMBER 17, 2007 7:30 P.M. ANGEL CARRILLO COUNCILMEMBER ROBERT GONZALES COUNCILMEMBER NOTICE TO THE PUBLIC Copies ofstaffreports or other written documentation relatingto each it of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library. Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting When called, each person may address any item on or off the agenda during the public participation. 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL. • Call to Order • Pledge to the Flag • Invocation - Pastor Logan Westbrooks of Faith Temple Church of God In Christ A. PUBLIC PARTICIPATION (Person/Group sha0be a//owed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments shall be hand/ed after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) B. REPORTS, UPDATES, AND ANNOUNCEMENTS 1. Mayor Rocha - a. Request for certificate of recognition to Nicholas Miguel Ortiz who has attained the rank of Eagle Scout; to be presented on October 6, 2007. b. Request for proclamation to proclaim the month of September, 2007, as National Preparedness Month. c. Request for certificate of appreciation to B J Lettering & Flag Shop for donation of Flags. 2. Ms. Julianne Smith of Center for Academic Service Learning and Research at Azusa Pacific University, and Shala Shahsavari, Assistant City Library will announce this year's federal work- study participation in the Azusa Reads and Azusa Calculates program conducted at the Azusa City Library. 3. Verbal update on Vulcan Mining Company. C. SCHEDULED ITEMS APPROVAL OF A $105,000 CDBG ECONOMIC DEVELOPMENT LOAN FOR Il FORNO RESTAURANT, 619 NORTH AZUSA AVENUE. RECOMMENDED ACTION: Authorize the City Manager to execute an Economic Development Loan Agreement for up to $105,000 between City of Azusa and 11 Forno Restaurant. The loan proceeds will be used for working capital, in accordance with the Economic Development Loan Program guidelines. The working capital will enable the business to secure an on sale general - eating place liquor license - ABC License Type 47 (`liquor license"), increase operating revenue, and thus create and retain two full-time equivalent jobs and potentially create one full-time equivalent job for persons from low- and moderate -income households. ,D. CONSENT CALENDAR The Consent Calendar adopting the printed recommended actions will be enacted with one vote. if Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered under SPECL4L CALL ITEMS. 1. APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF SEPTEMBER 4 2007. RECOMMENDED ACTION: Approve Minutes as written. 2. HUMAN RESOURCES ACTION ITEMS. RECOMMENDED ACTION: Approve Personnel Action Requests in accordance with Section 3.3 of the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). 09/17/07 PAGE TWO 3. PURCHASE OF HEAVY DUTY DUMP TRUCK & APPROVAL OF BUDGET AMENDMENT. RECOMMENDED ACTION: Award contract to West Covina Motors Inc. in an amount of $73,799.33 for a 2008 GMC 7500 5 -Ton Dump Truck; approve budget amendment in the amount of $8,849.33. 4. PURCHASE OF ONE USED UNMARKED SPORT UTILITY VEHICLE IN THE POLICE DEPARTMENT FOR SERGEANT ASSIGNED TO REGIONAL TASK FORCE FROM ADVANTAGE FORD IN THE AMOUNT OF $20,487.66. RECOMMENDED ACTION: Approve Police Department's purchase of one used, unmarked sport utility vehicle for Sergeant assigned to Los Angeles High Intensity Drug Trafficking Area (LAHIDTA) task force, in the amount of $20,487.66 (inclusive of tax, title and license fees) from Advantage Ford located in the City of Duarte. 5. PURCHASE OF (2) TRUCKS FROM REYNOLDS BUICK - PONTIAC GMC TRUCKS IN THE AMOUNT OF $62,672.44 FOR THE RECREATION AND FAMILY SERVICES DEPARTMENT - PARKS DIVISION. RECOMMENDED ACTION: Approve Recreation and Family Services Department - Parks Division purchase of (2) trucks to augment the existing Park Division Fleet in the amount of $62,672.44 (inclusive of tax, title and license fees) from Reynolds Buick -Pontiac - GMC Trucks located in the City of West Covina. 6. AZUSA READS and AZUSA CALCULATES, OFF -CAMPUS FEDERAL WORK-STUDY PROGRAM AGREEMENTS WITH AZUSA PACIFIC UNIVERSITY. RECOMMENDED ACTION: Approve two Off -Campus Federal Work -Study Program Agreements; one for AZUSA READS and another for AZUSA CALCULATES and authorize the City Manager to sign agreements. 7. WARRANTS. Resolution authorizing payment of warrants by the City. RECOMMENDED ACTION: Adopt Resolution No. 07-C79. CONVENE AS THE REDEVELOPMENT AGENCY E. AGENCY SCHEDULED ITEMS 1. PUBLIC HEARING - TO CONSIDER THE PROPOSED SALE OF CERTAIN REAL PROPERTY LOCATED AT 850 W. 10T" STREET, AZUSA. RECOMMENDED ACTION: Continue the Public Hearing to the meeting of October 15, 2007. 2. GUIDELINES FOR THE AMENDMENT TO THE REDEVELOPMENT PLAN FOR THE MERGED CENTRAL BUSINESS DISTRICT AND WEST END REDEVELOPMENT PROIECT. RECOMMENDED ACTION: Adopt Resolution No. 07-1130, approving the Preliminary Report; Resolution 07-R31, receiving the Draft Plan Amendment of the Redevelopment Plan; Resolution No. 07-R 32, extending the Rules Governing Participation by Property Owners and the Extension of Reasonable Preference to Business Occupants in the Added Area; and Resolution No. 07- R33, extending Rules and Regulations for Implementation of the California Relocation Assistance Law and Real Property Acquisition Guidelines. 09/17/07 PAGE THREE 3. REDEVELOPMENT AGENCY ASSISTANCE FOR MAX AND MARTHA ARTEAGAS' NEW RESTAURANT LOCATION, 635 NORTH AZUSAAVENUE: RECOMMENDED ACTION: Approve (1) a $179,000 loan agreement (2) a secured promissory note (3) a security agreement, and (4) a leasehold deed of trust with assignment of rents and fixture filings between Mr. & Mrs. Arteaga and the Redevelopment Agency of the City of Azusa in connection with the establishment of their new restaurant ("Los Magueyes"), which is to be located at 635 North Azusa Avenue. A stable and successful business such as Los Magueyes will help bring additional vitality and commerce to the downtown, in addition to providing the City with additional tax revenue. F. AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed recommended actions will be enacted with one vote. if Boardmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered under SPECL4L CULMENS. 1. APPROVAL OF MINUTES OF THE REGULAR MEETING OF SEPTEMBER 4, 2007 RECOMMENDEDACTION: Approve Minutes as written. 2. WARRANTS. Two separate resolutions authorizing payment of warrants by the Agency. RECOMMENDED ACTION: Adopt Resolution Nos. 07-1134 and 07-1135. G. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION (Gov. Code Sec 54956.9(a)) Case Name: Scott Witter v. City of Azusa Worker's Compensation Appeals Board Case No. VN00530133 Any person wishing to comment on any of the Closed Session items listed above may do so now. H. ADIOURNMENT Adjourn. UPCOMING MEETINGS: September 24, 2007, Utility Board Meeting - 6:30 p.m. (Mountain View School) October 1, 2007, City Council Meeting - 6:30 p.m. (Auditorium) October 15, 2007, City Council Meeting - 6:30 p.m. (Auditorium) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting please contact the City Clerk at 626-812-5229. Notification three (3) workingdays prior to the meeting when speclalserWces are needed will assist staffin assuring that reasonable arrangements can be made to provide access to the meeting. 09/17/07 PAGE FOUR CITY COUNCIL AGENDA ITEM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL 1 J 0 -,— FROM: BRUCE A. COLEMAN, ECONOMIC/COMMUNITY DEVELOPMENT DIRECTOR VIA: F.M. DELACH, CITY MANAGER �'1�✓j DATE: SEPTEMBER 17, 2007 SUBJECT: APPROVAL OF A $105,000 CDBG ECONOMIC DEVELOPMENT LOAN FOR 11 FORNO RESTAURANT, 619 NORTH AZUSA AVENUE RECOMMENDATION It is recommended that the Azusa City Council authorize the City Manager to execute an Economic Development Loan Agreement for up to $105,000 between City of Azusa and 11 Forno Restaurant. The loan proceeds will be used for working capital, in accordance with the Economic Development Loan Program guidelines. The working capital will enable the business to secure an on sale general — eating place liquor license - ABC License Type 47 ("liquor license"), increase operating revenue, and thus create and retain two full-time equivalent jobs and potentially create one full-time equivalent job for persons from low- and moderate -income households. BACKGROUND The Program: The Economic Development Loan Program ("EDLP") was adopted by the City Council with the approval of Resolution No. 07-C73 on August 6, 2007. The loan program was designed to create and retain jobs for individuals from low- and moderate -income households by encouraging the development of new businesses and the retention of existing businesses within the EDLP Downtown Azusa Target Area. The focus of the program is to retain existing retail, encourage and promote new retail, quality sit-down restaurants, and entertainment businesses to locate in Downtown Azusa. The program is funded through the Community Development Block Grant ("CDBG") program and all applicants must comply with all applicable US Department of Housing and Urban Development ("HUD"), County of Los Angeles, and EDLP regulations. Applications are reviewed and approved on a first-come first -serve basis. The Applicant 11 Forno opened in March 2007 and has served as Azusa's first new downtown restaurant anchor. During its five months of operation, it has garnered considerable support from the community as it provides a much needed upscale sit-down restaurant. On average, 11 Forno's sales have increased 20% monthly since it opened. Although II Forno's clientele is growing at a steady pace, the owner is seeking financial assistance so that it may purchase a liquor license. The additional revenue generated by the liquor license will allow the business owner to create and retain two full-time jobs, and potentially create one additional job in early January 2008. These positions will allow the restaurant to continue to offer full service operations to solidify its customer base. Honorable Mayor and Members of the City Council September 17, 2007 Loan for 11 Forno Restaurant Page 2of2 Application Process II Forno submitted its application to the Redevelopment Agency on August 8, 2007. The EDLP guidelines require that an applicant demonstrate that jobs would be lost without agency assistance. The information provided on the loan application by Il Forno was reviewed and verified by securing copies of its Point -of -Sale receipts, and copies of the various business expenses. The analysis concluded that jobs will be lost without agency assistance. On September 6, 2007 the Economic Development Loan Committee (EDLC), comprised of Alan Kreimeier, Director of.Administrative Services/CFO, Bruce Coleman, Economic/Community Development Director, and Robert Person, Assistant City Manager, convened a loan review meeting. Staff presented its findings and review of the loan application to the loan committee. Staff recommended that II Forno either secure a liquor license by entering the intercounty liquor license lottery or by purchasing one on the open market.' An intercounty lottery license would cost approximately $70,000, while a license purchased on the open market would cost $105,000. Staff recommends that the EDLP loan amount be equal to the cost of the working capital required to secure the liquor license. 11 Forno will be notified by the Department of Alcoholic Beverage Control by no later than October 20, 2007 if it qualifies to purchase an intercounty liquor license. If 11 Forno is granted the right to purchase an intercounty liquor license, then the staff recommends that a loan amount of $70,000 be granted. This loan amount would require that II Forno retain one job position and create one job position for individuals from low -and moderate -income households. However, if 11 Forno is not granted the right to purchase an intercounty liquor license, then staff recommends a loan amount of $105,000 be granted, which would require that two job positions be retained and one job position be created for individuals from low -and moderate -income households. Upon review of 11 Forno's application, its income and expenses, its objectives to retain and create jobs for individuals from low- and moderate -income households, the EDLC voted unanimously to recommend that the City Council approve a loan amount up to $105,000. FISCAL IMPACT As directed by the City Council on August 6, 2007, a budget amendment for $125,000 was prepared to fund the Economic Development Loan Program. Currently, $125,000 is available and payable from CDBG funds. The funding of this loan will leave between $55,000 and $20,000 remaining for the Economic Development Loan Program. Attachment: Economic Development Loan Agreement CITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING TUESDAY, SEPTEMBER 4, 2007 - 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium. CEREMONIAL Ceremonial The City Council presented a Certificate of Recognition to Oscar Mendoza Champion of the 6' Annual Desert Showdown World Amateur Boxing Tournament. Ms. JaJaira Gonzalez was not present to receive her Certificate. CLOSED SESSION Closed Sess Mr. Art Morales thanked Johnny's Tow for providing free swim, congratulated the Champions A. Morales of Azusa Bracing Club, talked about options for the Armory, and closed session process. Comments The City Council recessed to Closed at 6:49 p.m. to discuss the following: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to Conf w/Legal litigation and possible initiation of litigation pursuant to Gov. Code sec. 54956.9 (b3A and c) Cnsl One - Two potential cases. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec 54957 6) Labor Neg Agency Negotiators: City Manager Delach and Assistant City Manager Person APOA Organizations/Employee: APOA REAL PROPERTY NEGOTIATIONS (Gov. Code Sec 54956 81 Real Prop Neg Property Address: 832 N. Azusa Avenue, Azusa, CA 91702 832 N. Azusa Negotiating Parties: Alexios & Tasha Vagenas Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec 54956 8) Real Prop Neg Property Address: 830 N. Azusa Avenue, Azusa, CA 91702 830 N. Azusa Negotiating Parties: Donna M. Matsen Trust Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of payment - REAL PROPERTY NEGOTIATIONS (Gov. Code Sec 54956 8) Real Prop Neg Property Address: 826 N. Azusa Avenue, Azusa, CA 91702 826 N. Azusa Negotiating Parties: Martin & Teresa Habern Agerky Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of payment REAL PROPERTY NEGOTIATIONS (Gov Code Sea 54956 8) Real Prop Neg Property Address: 812 N. Azusa Avenue and 801 N. Alameda, Azusa, CA 91702 812 N. Azusa Negotiating Parties: John & Lillian Cortez Trust Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.81 - Real Prop Neg 858 N. Azusa Property Address: 858 N. Azusa Avenue, Azusa, CA 91702 Negotiating Parties: Howard &Janet Choi - City Manager Delach and Assistant City Manager Person. Agency Negotiators: Under Negotiation: Price and Terms of payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Neg 810 N. Property Address: 810 N. Alameda Avenue, Azusa, CA 91702 Alameda Negotiating Parties: 810 Alameda, LLC Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Neg 803 N. Dalton Property Address: 803 N. Dalton Avenue, Azusa, CA 91702 Negotiating Parties: Arthur &Anna Ramirez Trust Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.81 Real Prop Neg APN 8608 28 Property Address: APN Number 8608 28 908 Vacant 908 Vacant Negotiating Parties: L.A. County MTA Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Neg Property Address: 809 N. Azusa Avenue, Azusa, CA 91702 809 N. Azusa Negotiating Parties: Redevelopment Agency of the City of Azusa - Tenants Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.81 Real Prop Neg Property Address: 800 - 802 N. San Gabriel Avenue. Azusa, CA 91702 800-802 N. Negotiating Parties: Redevelopment Agency of the City of Azusa - Tenants San Gabriel Av Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Tenancy and Terms of Lease Payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.81 Real Prop Neg Property Address: 110-190 W. 9th St. Azusa, CA 91702 110-190W. Negotiating Parties: Azusa Redevelopment Agency Ranch Center Tenants 9' St. Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Tenancy and Terms of Lease Payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Neg Property Address: 1020 W. Foothill Blvd. Azusa, CA 91702 1020 W. Negotiating Parties: Banuelos Family Trust/Efrain Heredia Foothill Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of payment The City Council reconvened at 7:26 p.m. City Attorney Carvalho advised that there was no Reconvene reportable action taken In Closed Session. No Rpts Rglr Mtg 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL. Call to Order Mayor Rocha called the meeting to order. Flag Salute Jose brown led in the salute to the Flag. Invocation INVOCATION was given by City Manager Fran Delach Roll Call ROLL CALL PRESENT: COUNCILMEMBERS: GONZALES, MACIAS, HANKS, ROCHA ABSENT: COUNCILMEMBERS: CARRILLO (entered later in the meeting) 09/04/07 PAGE TWO ALSO PRESENT: Also Present City Attorney Carvalho, City Manager Delach, Assistant City Manager Person, Azusa Police Chief Garcia, Director of Public Works/Assistant City Manager Makshanoff, Administrative Services Director -Chief Financial Officer Kreimeier, Director of Recreation and Family Services Jacobs, Community Improvement Manager McMinn, Economic Development Specialist Benavides, Controller Aguilar, Assistant Planner Cole, Economic Development Director Coleman, Senior Librarian Shahsavari, City Clerk Mendoza, Deputy City Clerk Toscano. CEREMONIAL Ceremonial Councilmembers presented a certificate of Welcome Home to Lance Corporal Jose Brown, Cert J. Brown U.S. Marines, a soldier who will return to Iraq; Councilmember Gonzales presented him with a pin. Mr. Brown thanked all for their support. PUBLIC PARTICIPATION - Pub Part Mr. Mike Lee addressed Council regarding the groundbreaking at Foothill Shopping Center; M. Lee extension of commission openings; and announced Congresswoman Hilda Solis will be at Comments the Azusa Senior Center on Wednesday, September 12'" from 6-7:30 p.m. Ms. Blanch Weir, Board Member of the Architectural Barriers Commission, addressed B. Weir Council stating that Block 36 project will only have nine handicapped parking spaces and Comments noted that there is for additional spaces. Ms. Madelyn Payne announced that Friends of Azusa Library are having a book sale on M. Payne Saturday, September 8' from 10 a.m. — 2 p.m. at the Library Auditorium; she explained the Comments process. Ms. Juanita Benavides addressed Council, speaking on behalf of her mother in law who J. Benavldes resides at the Azusa Villas apartments, noting many rent hikes, bad maintenance and the Comments struggle to get things done. She noted costs paid to paint and replace rugs in the apartment; her mother is disabled and there are no disabled parking spaces; appliances need replacing; she asked that something be done to improve the situation. Mr. Jack Sun, of Acme Portable Machines, Inc., expressed his frustration with neighboring J. Sun business, Azusa Greens Golf Course, the problems with use of the parking lot, errant golf Comments balls, obtaining a permit for a wall/fence, maintenance, and the trail that exists between the properties. Ms. Peggy Martinez of the Downtown Business Association addressed Council presenting P. Martinez and describing the DBA's goals, partnerships, events, and supporters. She talked about the Comments history of the Association, its programs and successes. Ms. Sharon Lewis of the Downtown Business Association addressed Council providing a S. Lewis detailed history of the Miss Azusa Pageant, winners who have gone on to Miss California and Comments Miss America Pageants, the successes with volunteers and the new Miss Outstanding Teen division; she invited all to the next Pageant on February 2, 2008. Mr. Jorge Rosales addressed Council stating that the Cooling Centers were closed over the J. Rosales past week end. He expressed his views in favor of the sale of beer at Chica's Place, but Comments objected to designating the review of convenience and necessity to the Zoning Administrator solely and the lack of public input; he suggested it be designated to the Planning Commission. He commended the City Attorney for her work on the proposed commercial vehicle ordinance and commended the City Treasurer for the interest generated on her investments. Mr. Nick Rosales spoke in favor of the Downtown Business Association, stating It's a well N. Rosales established, positive organization, which Is going through infusion of new membership; Comments suggested Council become pro -active and have a small business entrepreneur spirit. Mr. Art Morales expressed thanks to Johnny's Tow for providing free swim over the A. Morales weekend, talked about residents Input for the armory, noted his support for Chica's Place Comments sale of beer, express opposition to Azusa Villas rent hikes, and requested extension of deadline to file for local boards and commissions. Mr. Ted Garcia expressed his opposition to rate increase for trash, mining of local hills, and T. Garcia fireworks in the City: Comments 09/041/07 PAGE THREE Responses to Public Comments: it was noted that there will be two additional Responses to handicapped parking spaces placed in the parking lot in back of the City auditorium, and Mr. Public Coleman will notify Council and Ms. Weir of the number of handicapped parking spaces in Comments Block 36. A report will be forthcoming regarding the Council initiated lawsuit at the Villa Azusa Apartments. City Attorney Carvalho explained the covenants under the City's contract for 30 apartments only. Staff will meet with Mr. Sun, Planning Community Development, Police Department and Azusa Greens Golf Course personnel to work on a solution to the problems. The Cooling Centers were opened over the weekend and future protocol will be set up in the event of heat warnings by emergency services as well as pay for employees who worked. Mayor advised that he would like to set up Saturday morning meeting to discuss use of the armory. REPORTS UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF - Rpts/Updates City Manager announced that the San Gabriel Valley Mosquito and Vector Control have cited City Mgr West Nile Mosquitos in surround cities, but none in Azusa, and attributed It to the good Comments works of the community in eliminating any standing water. Moved by Councilmember Macias, seconded by Mayor Pro -Tem Hanks and unanimously* Mayor Round Table appvd carried to approved a Mayor Round Table Discussion and allow a staff member to attend and participate, along with the Mayor, in order to meet with ASB Presidents of Azusa Pacific University, local high schools, three middle schools and private schools, on a Saturday, to discuss items of importance to them. Moved by Mayor Pro -Tem Hanks, seconded by Councilmember Gonzales and unanimously* Poverty Summit carried to hold a Poverty Summit to address the issue of poverty and homelessness in Approved Azusa, and that a staff member be allowed to attend and participate. Dr. Ed Hernandez will co-sponsor the event along with the City of Azusa which will occur on October 27, 2007, time and placed to be announced. Congresswoman Solis, Senator Romero, County Board of Supervisor Molina, Superintendent Cervantes of AUSD and Dr. Wallace of APU, will be Invited to attend. - Councllmember Carrillo entered the City Council meeting at 8:50 P.M. Carrillo ent Moved by Councilmember Gonzales, seconded by Mayor Pro -Tem Hanks and unanimously Proc Childhood carried that a proclamation be prepared for Children's Medical Services proclaiming Injury Childhood Injury Prevention Week on September 23-29, 2007. Prevention Wk Discussion was held regarding the possible creation of a Task Force to look into the CFMEX Discussion and Vulcan Mining Operations in the City of Azusa. Economic Development Director Re: Vulcan Coleman addressed the Issue stating that Vulcan was up for their annual review, but the Mining Planning Commission has many questions that will require technical analysis which will be done by a mining consulting firm that will be funded by the applicant; the annual report will follow. City Manager Delach responded to questions stating that there has been no mining revenue from Vulcan as they haven't been mining. Cemexmining generated 04/05 $584,037, 05/06 $650,425, 06/07 $619,513. There has been no formal request for expansion of the eighty acres from Vulcan. City Attorney Carvalho responded to questions stating that the Conditional Use Permit specifies what items will be reviewed in the annual review and there is a need to make sure the process is followed; she expressed concern having a Task Force involving Council, stating that In the event Planning Commission makes a determination one way or another, the matter will be appealed before Council and they need to be an objective body to review it. It was determined that the Task Force will not be formed. City Manager Delach responded to question stating that the Gun Club has not cleaned up the property; Vulcan may be considering litigation with the Gun Club to insure clean up and he would keep Council informed. - Administrative Services Director -Chief Financial Officer Kreimeier Introduced Ms. Joan Introduction Michaels Aguilar, Financial Controller, new employee in the Finance Department. Ms. Aguilar Financial advised that she has met her great staff and she now has the opportunity to publish the Controller budget on CD in order to save cost and paper. She expressed thanks for the opportunity to J, Michaels work for the City of Azusa. Aguilar Acting Library Director Shahsavari requested certificates of appreciation for donors who Cert of Apprec supported the 2007 Summer Reading Program at the Azusa City Library. Moved by Supporters Councilmember Carrillo seconded by Councilmember Gonzales and unanimously curled to Summer Rdg approve the request; certificates will be presented at the City Council meeting of October 1, Program 2007. * indicates Councilmember Carrillo absent. 09/04/07 PAGE FOUR Assistant City Manager Person provided an update on the Downtown North Development, Assist City Mgr Phase I, Watt Genton Development. He stated that the Phase 1 will consist of 73 units and Update on 8000 sq. ft. retail from Foothill Boulevard to the railroad tracks. Downtown North is Downtown bounded by Foothill Boulevard on the south, Ninth Street on the north, San Gabriel Avenue North Dev on the west and Soldano Avenue on the east. The City is the applicant and the review and approval process will be in, approximately, November/December of this year. The Disposition and Development Agreement will be created by the Agency to help finance the project during that time. It was consensus of Councilmembers to extend the application period to apply for Board Brd &Com and Commissions, to September 27, 2007, at 5:30 p.m. Appl extended Mayor Pro -Tem Hanks announced that on August 16' the MTA held a hearing on their long Hanks range plan. The communities that are affected Pasadena, La Verna, and Azusa, put on Comments pressure urging MTA to put the Gold Line Operation and Maintenance on its long range plan, a necessary step in moving the Gold Line forward. He stated that at SCAG held a meeting of energy and environment policy sub -committee, in which they heard from a speaker from Louisiana Tech University who made a presentation on geo-polymer material; he explained the benefits of the technology with regard to reducing future power costs. He welcomed his - father, Richard Hanks, and mother in-law and father in-law, Richard and Velma Merrill Into Azusa this week and congratulated his son Jonathan and fiance Laura on their upcoming wedding. He commented that Mr. Rosales' computer should be designated as an Azusa historical repository due to the number of photos he has taken during city events, he noted that he is in favor of allowance in budget for overtime staffing cooling centers, and asked that the meeting be adjourned in memory of Tama Tuala who passed away,August 14'". Councilmember Macias announced a Helping Hand benefit to honor Ronnie Miranda, on Macias Saturday, September 15'" from 4:00 p.m. — 11:00 p.m. at the Azusa Woman's Cub, with Comments several bands; tickets are $12.50, for further information call (626) 392-3768. He thanked Recreation Department for the lighting at Slauson Park, Councilmember Carrillo re -Iterated the necessity of the cooling centers In the community; Carrillo and welcomed back students to school. Comments Councilmember Gonzales Invited the public to the new Pioneer Park Gazebo Shelter next Gonzales Thursday, September 20`" at 5:30; they will have a Barber Shop Quartet and dinner will be Comments catered by Jake Hot Dogs and Sausages. He thanked staff for the timer, announced the Cub Dedication Program honoring Veterans, for further info call him at (626) 945-9280. He thanked Marc and Lenore Gonzales of Recreation Department for their quick action in getting the Cooling Centers open during the hot week end, and thanked Director of Recreation and Family Services Joe Jacobs for the success of Concerts in the Parks during the . month of August. Mayor Rocha asked that the meeting be adjourned in memory of Frank Serna; he stated that Rocha $3,600 was raised at the Veterans Committee fund raising event that will go toward Comments modification of the existing monument in front of City Hall; he thanked staff for the Cooling Center and Concerts in the Parks. SCHEDULED ITEMS - Sched Items AMENDMENT TO THE 2007-2008 CIP TO REAPPROPRIATE $50,000 FROM THE ANGELENO Amend CIP PARK PROJECT TO FUND THE BALANCE OF THE NORTHSIDE PARK WALKING PATH Angeleno Pk PROJECT AND REMODELING PROJECT AT THE GLADSTONE PARK SNACK BAR AND SOUTH To Northside RESTROOMS. & Gladstone Director of Recreation and Family Services Jacobs addressed the issue describing that this is Jacobs an amendment of the CIP to reappropriate $50,000 from a carry over project to fund the Comments three projects; he stated Angeleno Park is an obsolete project due to the lack of public access to the proposed park as well as a new home development which now encroaches on the area. Moved by Mayor Pro -Tem Hanks, seconded by Councilmember Gonzales and unanimously Amend CIP carried to amend the 2007-2008 CIP to reappropriate $50,000 from the Angeleno Park Approved Project to fund the balance of the Northside Park Walking Path Project and to fund the new remodeling projects at the Gladstone Park Snack Bar and south restrooms respectively. 09/04/07 PAGE FIVE CONTRACT WITH THE AZUSA CHAMBER OF COMMERCE. City Manager Delach presented the one year Contract noting that the plan is for the Agmt Chamber to become self sufficient within five years and not three years as stated. w/Chamber of Corrections were noted as well as inflation factor. City Attorney Carvalho advised that Commerce provisions be placed in the agreement as follows: "The City proposed this self sufficiency approved plan, as a plan only". 'However, this is not a guarantee of future funding". After additional discussion it was moved by Mayor Pro -Tem Hanks, seconded by Councilmember Carrillo and unanimously carried to approve a one-year contract with the Azusa Chamber of Commerce, as amended, in the amount of $98,000 to support economic development through marketing, services, and legislative advocacy. RECOMMENDATION OF THE PARKS AND RECREATION COMMISSION TO COMBINE THE WINTER FAMILY FIESTA AND CHRISTMAS TREE LIGHTING EVENTS. After minimal comments, it was moved by Councilmember Gonzales, seconded by Winter Family Councilmember Macias and unanimously carried to approve the recommendation of the Fiesta & Parks and Recreation Commission to combine of the Winter Family Fiesta and Christmas Christmas Tree Tree Lighting events Into one special event, to be held Sunday,. December 2, 2007 from Lighting to be 12:00 p.m. to 7:00 p.m. at City Hall. _ combined AGREEMENT FOR THE POLICE DEPARTMENT TO ENTER INTO CONTRACT FOR SERVICES WITH AMERICAN FORENSIC NURSES (AFN). After minimal comments, It was moved by Councilmember Carrillo, seconded by Agmt w/AFN Couricilmember Gonzales and unanimously carried to adopt the agreement between the City Approved and AFN for mobile blood and urine sample collection for Investigative reasons and other optional services. INFORMAL HEARING - PUBLIC NUISANCE APPEAL FOR PROPERTY LOCATED AT 204 E. FOOTHILL BLVD. AND 632 N. ALAMEDA AVENUE (FREEMAN'S TOWING AND AUTO BODY REPAIR). Community Improvement Supervisor Mc Minn addressed the Hearing stating that this is an appeal by property owner Lee Patterson for above noted property due to an order of abatement issued at a Public Nuisance Hearing held on June 27, 2007. The towing and auto repair businesses and operations located at 204 E. Foothill Blvd. and 632 N. Alameda Avenue became nonconforming uses on January 6, 1983 and a 20 year amortization expired on January 3, 2003. At the City Council meeting held on August 15, 2005, City Council approved an extension of the amortization period for the towing service use and the auto body/repair uses only until February 1, 2007 with the following conditions that there can be no further extension of time and the uses shall cease before the deadline, and there can be no expansion of the amortized uses in the interim. At that same meeting Council determined that the U -Haul truck rental business for "office use only" cease operations on January 1, 2006. Currently the business license for Freeman's Towing Services was closed out on March 14, 2007, and the auto repair business license was closed out on April 30, 2007. Due to the non -conforming uses of the property, the business license will not be renewed due to the following violations: 1. The customer parking spaces are blocked by the storage of several tow vehicles. (Precise Plan of Design P-1184 requiresl8 parking spaces for customer parking. Violation of amortization of nonconforming uses and Sections 10-I, 88.54.080(B), 88.60.030 and 14-412(6) AMC Azusa Municipal Code. 2. There is no business license on File for the towing service, in violation of Section 18-5 Azusa Municipal Code. 3. The continuous use of the parking spaces by U -Haul vehicles is an illegal use, in violation of Sections 10-1, 14-412(6), 88.54.080(6), 88.60.030 and 18-5 AMC Azusa Municipal Code. 4. The business license on file for the U -Haul business is for "office use only" and not for storage of hauling vehicles, in violation of Section I8-5 Azusa Municipal Code. He stated that Mr. Patterson's appeal states there is no unlicensed business being operated by this owner, and that the company Is building a new facility in San Dimas. He asked for an extension until the end of October 2008 and all trucks will be removed and office completely closed by that date. He recommended that the appeal be denied and the order of abatement be adopted. He responded to questions posed by Councilmembers regarding the process of abatement. Discussion was held regarding options on amortization, enforcement power and options for the appellant. Informal Hearing Public Nuis Appeal for Freeman's Towing &Auto Body Repair Com Imp Spvr McMinn Mr. Lee Patterson, the Appellant, addressed Council detailing the history of the property, the L. Patterson Comments twenty year amortization, and moving his business to San Dimas; he requested a one year extension. 09/04/07 PAGE SIX Moved by Mayor Pro -Tem Hanks, seconded by Councilmember Macias and unanimously Appeal denied carried to uphold the order of abatement by the City's Hearing Officer pursuant to Section Order of Abate 14-419 Azusa Municipal Code, deny the appeal, and adopt the recommended order of Upheld abatement. REQUEST FOR (1) A LETTER OF PUBLIC CONVENIENCE OR NECESSITY REGARDING THE SALE OF BEER AT AN EXISTING RESTAURANT, CHICA'S PLACE, LOCATED AT 251 S. IRWINDALE AVENUE, AZUSA. CASE NO: CONDITIONAL USE PERMIT 2001-06. BUSINESS OWNER: MARIA SEGURA; AND (2) TO DELEGATE THE RESPONSIBILITY TO THE REVIEW AUTHORITY, TO DETERMINE IN THE FUTURE, IF PUBLIC CONVENIENCE OR NECESSITY WILL BE SERVED BY THE ISSUANCE OF A LIQUOR LICENSE FROM THE STATE DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL (ABC) NOTWITHSTANDING A DETERMINATION BY THE ABC THAT THERE IS AN UNDUE CONCENTRATION OF LICENSES IN THE CITY OF AZUSA. Senior Planner Cole addressed the issue stating that on August 29'" 2001, the property owner obtained a CUP to sell beer at noted property and the Alcoholic Beverage Control (ABC) issued a type 40 license which is still valid. At that time the license was Issued they did not consider the census tract in which the property is located to have undue concentration of licenses. ABC is requiring the applicant, Maria Segura, to obtain a letter of public convenience or necessity from the City that would mitigate the issue of over concentration in the tract. She stated that the applicant is required to show that the public convenience or necessity is served by the issuance of a beer license In this location; she has submitted a request for the letter and provided a statement that the issuance of a letter would provide convenience for her customers to offer beer along with meals. The Police Department has noted that the crime rate is low in that section of the City. She recommended that the letter of public convenience or necessity be issued by City Council. On a related matter, she stated that the Development Code allows the Review Authority, (the Zoning Administrator or the Planning Commission) to approve or deny a Minor Use Permit or Use Permit for alcohol use, with right of appeal to the City Council. It does not explicitly allow the Review Authority to satisfy the "public convenience or necessity" requirement of the Business and Professions Code Section 23958.4.a3.b. This can only be determined by the City Council. In March 1995, the Department of Alcoholic Beverage Control notified the City that the City Council may delegate the duties of determining whether or not public convenience or necessity are met to a subordinate agency such as a zoning, planning or law enforcement official if desired. Staff recommended Council designate the Review Authority, to Zoning Administrator or Planning Commission, to satisfy public convenience or necessity requirement of the Business and Professions Code. Lengthy discussion was held regarding the issue, hours of operation, the business to remain as a restaurant, and proposal that the review authority be the planning commission. City Attorney Carvalho advised if there was a concern about the expansion business hours they could have amendment to the cup stating operating hours are Monday — Saturday from 6-4 p.m. and that if sold, and new owners wish to expand operating hours an amendment to CUP would be warranted. Moved by Councilmember Gonzales, seconded by Councilmember Macias and unanimously carried to approve the request for a letter of Public Convenience or Necessity. Aker further discussion it was moved by Councilmember Macias, seconded by Councilmember Gonzales and unanimously carried to delegate the responsibility to the Review Authority to the Planning Commission, to determine in the future, if public convenience or necessity will be served by the issuance of a liquor license from the State Department of Alcoholic Beverage Control (ABC) notwithstanding a determination by the ABC that there Is an undue concentration of licenses in the City of Azusa. Councilmember Gonzales offered a Resolution entitled: Rqst Itr of Pub Convenience Or Necessity For Sale of Beer at Chica's Place S. Cole Comments Review Authority Discussion Ltr of Public Cnvnce Review Auth To PC A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA DELEGATING TO THE Res. 07-C76 REVIEW AUTHORITY THE RESPONSIBILITY TO DETERMINE IF PUBLIC CONVENIENCE OR Delegating NECESSITY WILL WARRANT THE ISSUANCE OF A LIQUOR LICENSE NOTWITHSTANDING A Review DETERMINATION BY THE STATE DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL THAT Authority THERE IS AN UNDUE CONCENTRATION OF LICENSES. Moved by Councilmember Gonzales, seconded by Councllmember Macias to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES. CARRILLO, MACIAS, HANKS, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE 09/04/07 PAGE SEVEN Mr. Greg Ahern addressed the issue, noting that not only is the sale of alcohol being G. Ahern restricted to hours stated but also the hours of operation are being restricted; he asked if the Comments applicant is aware of those restrictions and will not be able to ever sell dinner or be open on Sunday. City Attorney Carvalho advised that there is a process that in the future if the applicant ever City Attorney want to make changes she would have to file for an amendment to the CUP, there is a fee Response for that and any new owners would have to do the same. Later in the meeting additional discussion was held regarding the issue and it was moved by Additional Mayor Pro -Tem Hanks, seconded by Councilmember Gonzales and unanimously carried to Motion add to the motion that if Ms. Segura should come back to extend hours of operation, not sale of beer, that there would be no fees. The draft Commercial Vehicle and Oversized Vehicle Street Parking Ordinance was presented •Draft Ord Com for review and it was received and filed. - Oversized Veh IMPLEMENTATION OF RECOMMENDATIONS BY THE AZUSA CITIZENS' COMMITTEE FOR ACCFCC Rec CODE COMPLIANCE (ACCFCC). RV parking Assistant City Manager Person addressed the issue explaining the limitations of where RV R. Person should be parked on private property and presented a line of sight study prepared by the Comments City Engineer - which displayed a rendering of a proposed structure, driveway for vehicles/RV's, impaired site line, bike and Pedestrian, parkway and curb line; he recommended ten feet to be a safe setback. The Committee identification of an RV varied from a small quad runner to a RV measuring 12.14 feet in height. In regards to height limits on fences, he suggested that RV's which are lower than the height of the fence standard be allowed to be at the zero setback. Chairman of the ACCFCC Rosales showed slides of depicting RVs parked in driveways in J. Rosales many situations and problems with blocking sidewalks, adjacent to a six foot fence, Committee canopies in driveways, vehicles parked to the edge of the drive -way, and noted that there Chair are problems with visibility not limited to RVs but with high fences, shrubs, gates, Comments landscaping, etc. Councilmember Carrillo noted that there are many problems with hedges, etc. and explained Carrillo why he recommends a ten foot setback. Comments Discussion was held between Councilmembers, Staff, ACCFCC members regarding the issue, Discussion and each Councilmember provided his view. Moved by Councilmember Gonzales, seconded by Councilmember Macias and carried to Recommend approve the setback as eight feet from the curb face. Mayor Pro -Tem Hanks and From Council Councilman Carrillo dissenting. Staff will work with City Attorney to create the final Majority ordinance on the proposed changes to the City of Azusa Development Code. The CONSENT CALENDAR consisting.of Items D-1 through D-9 was appruved by motion of Consent Cal Councilmember Macias, seconded by Mayor Pro -Tem Hanks and unanimously carried with Items D-4 the exception of Item D-4, which was considered under the Special Call portion of the Spec Call Agenda. I . The minutes of the regular meeting of August 6, 2007, were approved as written. 2. Human Resources Action Items were approved as follows: Merit Increase and/or regular Appointments: B. Donnelson, J. Arnold, D. Abbott, and V. Villagomez. Flexible Staffing Promotion: M. Bowman to Water Distribution Worker III. Promotion: L. Fernandez, Executive Assistant to Admin. Services Depart. S. Spahr, II, to Police Officer, and L. Corrales to Water Distribution Equipment Operator. Reclassification: S. Shahsavarl to Assistant City Librarian. 3. The City Treasurer's Report as of July 31, 2007, was received and filed. 4. SPECIAL CALL ITEM. 09/04/07 PAGE EIGHT Min appvd Human Resources Action Items City Treas Rpt Spec Call 5. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING THE Res. 07-C77 ESTABLISHMENT OF A PUBLIC AGENCY RETIREMENT SYSTEM (PARS) SUPPLEMENTAL PARS RETIREMENT PLAN FOR MISCELLANEOUS EXECUTIVE EMPLOYEES ON CONTRACT TO EXEC EMPL BE ADMINISTERED BY PHASE 11 SYSTEMS, PARS TRUST ADMINISTRATOR. 6. The Second Amendment to the City Manager Employment Agreement was approved. Agmt City Mgr 7. The purchase of a 2007 Ingersoll-Rand Diesel Air Compressor was awarded to Pur Air Ingersoll-Rand of Irwindale in an amount of $14,180.75. Compressor 8. The Woman's Club Report and Catering History was received and filed. WC Rpt 9. The following resolution was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 07-C78 CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME Warrants ARE TO BE PAID. SPECIAL CALL ITEMS Spec Call Items Councilmember Macias addressed item regarding the purchase of unmarked vehicle for Macias Emergency Services Coordinator asking if it would be authorized for personal use; Chief of Comment Police Garcia responded that the vehicle would not be for personal use. Moved by Councilmember Macias, seconded by Councilmember. Carrillo and unanimously Purchase carried to approve the Police Department's purchase of one used, unmarked sport utility Vehicle vehicle for Emergency Services Coordinator Olga Bruno, In the amount of $22,731.43 Emergency (inclusive of tax, title and license fees) from Enterprise Rent -a -Car located In the City of Services Azusa. Coordinator THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONVENED AT 10:49 CRA convene P.M. THE CITY COUNCIL RECONVENED AT 11:01 P.M. Cncl rcnvd Ord/Spec Resos Mayor Pro -Tem Hanks offered an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, ADDING Ord 07-0I 1 SECTION 74-370 (LOADING AND UNLOADING OF JUVENILE PASSENGERS) TO ARTICLE VI Regs Loading ✓i OF CHAPTER 74 OF THE CITY OF AZUSA MUNICIPAL CODE IN ORDER TO ESTABLISH Unloading REGULATIONS REGARDING THE LOADING AND UNLOADING OF JUVENILE PASSENGERS Juvenile FROM MOTOR VEHICLES. Passengers Moved by Mayor Pro -Tem Hanks, seconded by Councilmember Gonzales to waive further reading and adopt. Ordinance passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE It was consensus of Councilmembers to recess to Closed Session at 11:07 p.m. to discuss Closed Sess the following: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to Conf w/Legal litigation and possible initiation of litigation pursuant to Gov. Code sec. 54956.9 (b3A and c) Cnsl One - Two potential cases. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec. 54957.61 Labor Neg Agency Negotiators: City Manager Delach and Assistant City Manager Person APOA Organizations/Employee: APOA REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Neg Property Address: 832 N. Azusa Avenue, Azusa, CA 91702 832 N. Azusa Negotiating Parties: Ale)ios K Tasha Vagenas Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of payment 09/04/07 PAGE NINE REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.81 Real Prop Neg . Property Address: 830 N. Azusa Avenue, Azusa, CA 91702 830 N. Azusa Negotiating Parties: Donna M. Matsen Trust Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.81 Real Prop Neg Property Address: 826 N. Azusa Avenue, Azusa, CA 91702 826 N. Azusa Negotiating Parties: Martin &Teresa Habern Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Neg Property Address: 812 N. Azusa Avenue and 801 N. Alameda, Azusa, CA 91702 812 N. Azusa Negotiating Parties: John & Lillian Cortez Trust Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.81 Real Prop Neg Property Address: 858 N. Azusa Avenue, Azusa, CA 91702 858 N. Azusa Negotiating Parties: Howard &Janet Choi _ Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Tema of payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Neg Property Address: 810 N. Alameda Avenue, Azusa, CA 91702 81.0 N. Negotiating Parties: 810 Alameda, LLC Alameda Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Neg Property Address: 803 N. Dalton Avenue, Azusa, CA 91702 803 N. Dalton Negotiating Parties: Arthur &Anna Ramirez Trust Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec 54956.8) Real Prop Neg Property Address: APN Number 8608 28 908 Vacant APN 8608 28 Negotiating Parties: L.A. County MTA 908 Vacant Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Neg Property Address: 809 N. Azusa Avenue, Azusa, CA 91702 809 N. Azusa Negotiating Parties: Redevelopment Agency of the City of Azusa - Tenants Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.81 Real Prop Neg Property Address: 800 - 802 N. San Gabriel Avenue. Azusa, CA 91702 800-802 N. Negotiating Parties: Redevelopment Agency of the City of Azusa - Tenants San Gabriel Av Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Tenancy and Terms of Lease Payment REAL PROPERTY NEGOTIATIONS fGov. Code Sec. 54956.8) Real Prop Neg Property Address: 110-190 W. 9th St. Azusa, CA 91702 1 10-190 W. Negotiating Parties: Azusa Redevelopment Agency Ranch Center Tenants 9`" St. Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Tenancy and Terms of Lease Payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.81 Real Prop Neg Property Address: 1020 W. Foothill Blvd. Azusa, CA 91702 1020 W. Negotiating Parties: Banuelos Family Trust/Efrain Heredia Foothill Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of payment The City Council reconvened at 11:36 p.m. There was no reportable action taken in Closed Reconvened Session. No Reports - 09/04/07 PAGE TEN UPCOMING MEETINGS: Upcoming September 17, 2007, CityCouncil Meeting -6:30 p.m. (Auditorium) Meetings September 24, 2007, Utility Board Meeting— 6:30 p.m. (Mountain View. School) October 1, 2007, City Council Meeting — 6:30 p.m. (Auditorium) October 15, 2007, City Council Meeting — 6:30 p.m. (Auditorium) It was consensus of Councilmembers to adjourn in memory of Tama Tuala and Frank Serna. Adjourn In Memory T. TIME OF ADJOURNMENT: 11:37 P.M. Tuala & F. Serna CITY CLERK NEXT RESOLUTION NO. 2007-C79. NEXT ORDINANCE NO. 2007-012. 09/04/07 PAGE ELEVEN CONSENT CALENDAR TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: KERMIT FRANCIS, INTERIM DIRECTOR OF HUMAN RESOURCES/PERSONNEL OFFICER Al VIA: F.M. DELACH, CITY MANAGER/PO DATE: SEPTEMBER 17. 2007 SUBJECT: HUMAN RESOURCES ACTION ITEMS RECOMMENDATION It is recommended that the City Council approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). BACKGROUND On September 11, 2007, the Personnel Board confirmed the following Department Head recommendation regarding the following Personnel Action requests. A. MERIT INCREASE AND/OR REGULAR APPOINTMENT: DEPARTMENTS n N"' NP11NE - :.. s s CtiASSIFICA7IUN. (ACTION/EFF tRANGE/STEP ' b Line Mechanic _, _ E'` (DATSE�MO'SALARY BA ED/CD John Saathoff Building Inspector Reg Appt/Merit Inc 4199/4 7-29-07 $5,504.83 Police Stephan Hunt Police Lieutenant Reg Appt 3423/4 7-1-07 $8,672.07 Police William Johnson Police Officer Merit Inc 6101/2 8-23-07 $5,156.07 Police Bertha Parra Police Officer Merit Inc 6101/2 8-23-07 $5,156.07 B. NEW APPOINTMENT: The following appointments have been requested by department heads pursuant to the Rules of The Civil Service Svstem. DEPARTA1ENTr iNAME CLA551_FIC_'ATION IEFFECTIVE RAW_GE/STEP ' b Line Mechanic _, _ DATE BASE W). SALARY Utilities Manual Sencion Customer Service Representative 1 9-18-07 5154/1 $3,058.45 C. SEPARATION: The following separations are submitted for informational nurnoses. ®DEPARTMENTA% ' j NAME ,._. �� � fCIA551-FICAT, ION-Aj `fEFFEETIVEiD'ATEROMOW Utilities I James Anderson Line Mechanic 9-6-07 FISCAL IMPACT There is no fiscal impact, as positions listed are funded in approved department budgets. CONSENT CALENDAR TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JAMES MAKSHANOFF, PUBLIC WORKS DIRECTOR/ASSISTANT CITY MANAGER VIA: F.M. DELACH, CITY MANAGERi DATE: SEPTEMBER 17, 2007 SUBJECT: AWARD OF CONTRACT — PURCHASE OF HEAVY DUTY DUMP TRUCK 9. APPROVAL OF BUDGET AMENDMENT RECOMMENDATION It is recommended that the City Council award a contract to West Covina Motors Inc. in an amount of $73.799.33 for the purchase of a 2008 GMC 7500 5 -Ton Dump Truck. Staff also request the City Council approve a budget amendment in the amount of $8,849.33. BACKGROUND The City maintains a Vehicle Replacement Program that tracks the lifecycle and condition of the City's Fleet. Each year, staff evaluates the condition of each vehicle and determines which are in good operating condition. These vehicles are kept in service. Vehicles that have reached the end of their service life and are experiencing mechanical problems requiring costly repairs are scheduled for replacement, The FY 2007-08 Capital Outlay includes funds in the amount of $64,950 for the replacement of a 1986 Ford Dump Truck. This dump truck has been in service for 21 years and is used primarily to haul debris, materials, and equipment for various jobs. This truck has logged significant operating hours, is experiencing many mechanical problems, and the drive train would need to undergo a $17,000 retrofit to be compliant with AQMD's Rule 1191. The County of Los Angeles purchased a GMC 7500 Dump Truck in July, 2007 for $70,523.79. The specifications of this particular truck meet the needs of the Public Works Department; with the exception of 2 options. Staff recommends upgrading to an automatic transmission & power equipment; cost of upgrades is $3,275.54. The majority of the .Street Maintenance Crew was certified for a Class B license on an automatic transmission. This purchase can be "piggy -backed" on to Los Angeles County's Purchase Order #311006578 under Azusa's Purchasing Ordinance Section 2-522 (a); City is exempt from procuring through a competitive bid process "if its determined that a competitive bid procedure has been conducted by another public agency and the price to the City is equal to or better than that price to that public agency." The replacement of the dump truck was under budgeted at $64,950. Staff request the City Council approve a budget amendment in the amount of $8,849.33. FISCAL IMPACT Purchase is budgeted at $64,950 from account number 12-55-661000-7135. An additional appropriation of $8,849.33 is requested from Gas Tax reserves. Attachments: Letter R Purchase Order from L.A. County, Equipment Purchasing Contract 09/06/2007 11:58 6269675092 LA COUNTY HOPS INTERNAL SERVICES DEPARTMENT PURCHASE ORDER PAGE 02 DATE PRINTED ORDER NUMBER I_ 07/10/07 31106578 BILL TO: ALL TERMS AND CONDITIONS IN THESOLICITATION ARE PART OFTHIS ORDER AS IF FULLY REPRODUCED HEREIN. ISD BILLING -GENERAL ACCOUNTING ISD-ADMIN/FIN SVCS DIV ADMIN PURCHASINOAGENCYNO.: LS9000 1100 N, EASTERN AVE. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO. ROOM 220 - LOS ANGELES, CA 90063 LINDA 2 HANG (323) 267-2305-0000 VEYDOR NAME. STREET. CITY. STATE. LPCAOE: SHIP FOS DESTINATION TO: (VNLES$ $PWFIeO ELSEWHERE) INTERNAL SERVICES DEPARTMENT WEST COVINA MOTORS INC SERVICES' CLIPPING1SD•VEMCLE E 2000 1104 N. EASTERN AVE. EAST G R 2000 GST'GARVEY AVENVE SOVTH UE SOUTH Y AVENUE DOOR 45 WEST COVINA. CA 91791-1911 LOS ANGELES, CA 90065 CONTACT FOR DELIVERY INSTRUCTIONS (NAME. TELEPHONE, FLEET SERVICES/1K (323) 267-3953-0DOD YENDOR NO, AWARC SOLIC BUYER COMPI, REO AGENCY S SOLICIT CONTRACT REQAGRNCY: ISLACL CODED CO. CODE CODE NUMBER REQ NI7MBLR NIMBF.R NVMS5R 504545 -01 I T 067 F 11032517 25]059 ;30956 _ PRONI PT PAYMENT TERMS DELIVP.RYTERMS/FOB POINT vENDUR REFERENCE NUM BER TOTAL AMOUN: DF ORDER 210 DAYS ARO DESTINATION I S 70.523 79 LINE COMMODD'YSERVICE DESCRIP 04 QUANTITY UNIT UNIT ER PLNDEO �Y\ PRICE .AMOINT ODU)l COMMODITYCODE: 070-42-000000 LOW EA 5 65.149.W S 65.149.(R1 51.LES 'TAX AMOUNT: 5 .5,774'10 - TRUCK 5 TON DUMP PFR SPdCIPICATION9 SAME AS 31D 0 230406. PR 25'JO59 ACCT 5696 _ FUND ORG 55575 COUNTY OFOS ANGEL ^_ 06/2007 11:58 6269675092 PAGE 01 CLIPPINGER FLEET SERVICES CLIPPINGER CHEVROLET /CLIPPINGER FORD !CLIPPINGER CHRYSLER JEEP&DODGE WIEST COVINA HUMMER STEPHEN V. CERNI DIRECTOR OF FLEET SERVICES CELL: 626-616-3574 FAX: 626-967-5092 FACSIMILE TO: ISREAL / AZUSA FROM: STEPHEN V. CERNI DATE: 9.6.7 RE: DUMP TRUCK NUMBER OF PAGESZ1 INCLUDING THIS PAGE CONFIDENTIALITY NOTICE This transmission is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged and confidential. If the reader of this message is not the intended recipient, you are hereby notified that any disclosure, distribution, or copying of this information in error, please notify us immediately by telephone, and return to original documents to us at the above address via United States Postal service. Israel, We are pleased to offer additional quantities of the attached purchase order. We can also make the following changes. Automatic 'Transmission Allison 2300 5 Speed Add $2825.90 Note: Power windows and door locks Add $ 200.00 2000 EAST GARVEY AVE. SOUTH WEST COVINA, CA 91791-1911 09/04/2007 11:17 FAX 3234158663 ISO PURCHASING Bob Ortiz From: Israel Del Toro ]ideltoro@ci.azusa.ca.us] Sent: Tuesday, September 04, 2007 9:55 AM To: Bob Ortiz Subject: Piggyback on Dump Truck Purchase Bob, R001/001 Per our conversation earlier, I would like to use your bid spec & P.O. for the purchase of our own dump truck. According to my purchasing agent, I would need a letter from you stating you went through the competitive bid process and awarded it to lowest responsible bidder. I greatly appreciate your help on this. Thank you, Israel Israel Del Toro City of Azusa 213 E. Foothill Blvd. Azusa, CA 91702 Dar Mr. Del Toro: In June 2007, L.A. County solicited competitive bids for new vehicles. one of the vehicles included in the bid solicitation was a 5 ton dump truck. On July 10, 2007 a Purchase Order # 31106578 was issued to low bidder west Covina Motors at a unit price of 565,149.00 plus tax. Los Angeles County understands that West Covina Motors has offered the City an opportunity to piggyback on our bid; we have no objection to this action. If you have any further questions please call me at (323) 267-2272. Thank you, Bob Ortiz Pureha Manager City of Azusa Equipment Purchase Agreement Purchase of GMC 5 -Ton Dump Truck 1. PARTIES AND DATE. This Contract is made and entered into this 18`" day of September, 2007 by and between the CITY OF AZUSA (hereinafter called the "City") and WEST COVINA MOTORS INC. (hereinafter called the "Contractor"). 2. RECITALS. 2.1 The City is a municipal .agency organized under the laws of the State of California, with power to contract for services and purchase equipment necessary to achieve its purposes; 2.2 Contractor, in response to a Notice Inviting Bids (#230406) and Specifications for a 5 Ton Dump Truck issued by Los Angeles County, submitted a bid proposal for the sale of a 5 Ton Dump Truck to Los Angeles County. Los Angles County accepted the bid and awarded contract; purchase order was issued on the 7a' day of July, 2007. 2.3 City has duly considered the bid proposal and specification by and between Los Angeles County and the Contractor. With Contractor's and Los Angeles County's consent City has awarded contract based Los Angeles County's bid proposal in accordance with the City of Azusa Purchasing Requirement and applicable bid documents. 3. TERMS 3.1 Incorporation of Documents This Contract includes and hereby incorporates in full by reference the following documents, including all exhibits, drawings, specifications and documents therein, and attachments and addenda thereto ("Specifications"): a. Quotation from West Covina Motors Inc. dates September 6a', 2007. b. Standard Specification for a 5 Ton Dump Truck A copy of the Specification is attached hereto as Exhibit "A" CONTRACT -1 3.2 Contractor's Basic Obligation Contractor promises and agrees, at its own cost and expense, to furnish to City a GMC 5 -Ton Dump Truck as described in the Contract. Such purchase of the GMC 5 -Ton Dump Truck shall include a standard manufacturer's chassis warranty for a total purchase price of ($73,799.33) Seventy -Three Thousand Seven Hundred Ninty-Nine Dollars and Thirty -Three Cents (including sales tax), as specified in the Specification, Quotation and Bidder's Proposal Supplement submitted by the Contractor in response to the above referenced purchase. Such amount shall be subject to adjustment in accordance with the applicable terms of this Contract. Receipt of the GMC 5 -Ton Dump Truck shall be subject to, and performed in accordance with the above reference documents. 3.3 Standard of Performance Contractor shall perform and/or deliver the GMC 5 -Ton Dump Truck purchased under this Contract in a skillful and workmanlike manner and consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform and deliver the required purchase item. Finally, Contractor further represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform and deliver the purchased item, and that such licenses and approvals shall be maintained throughout the delivery of item. 3.4 Period of Performance Contractor shall perform and complete and deliver all items under this Contract within 120 days after receipt of order. Contractor shall deliver the GMC 5 -Ton Dump Truck in strict accordance with any completion schedule, construction schedule or project milestones developed pursuant to provisions of the Contract, including but not limited to the Project Schedule and Quotation Notes, if any, located in the Specifications. Contractor agrees that if delivery is not performed within the aforementioned period and/or pursuant to any such completion schedule, construction schedule or project milestones developed pursuant to provisions of the Contract, including but not limited to the Project Schedule and Quotation Notes located in the Specifications, liquidated damages will apply in the amount of One Hundred Dollars ($100) per day as provided by the applicable provisions of the Specifications of the Contract. 3.5 City's basic Obligation City agrees to pay Contractor, as full consideration for the satisfactory performance by the Contractor of the obligations required by this Contact, the above referenced compensation in accordance with compensation provisions set forth in the Contract. CONTRACT -2 3.6 Attorney's Fees If either party commences an action against the other party, either legal, administrative of otherwise, arising out of or in connection with this Contract, the prevailing party in such action shall be entitled to have and recover from the losing party reasonable attorneys' fees and all other costs of such action. 3.7 Successors The parties do for themselves, their heirs, executors, administrators, successors, and assigns agree to the full performance of all the provisions contained in this Contract. Contractor may not either voluntarily or by action of law, assign any obligation assumed by Contractor hereunder without the prior written consent of the City. CONTRACTOR CITY OF AZUSA By: Operations Manager Bv: Francis Delach City Manager Tax I. D. Number Attest: Number Approved as to Form: By: Best Best & Krieger LLP City Attorney By: City Clerk CONTRACT -3 CONSENT CALENDAR TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT B. GARCIA, CHIEF OF POLICE VIA: F.M. DELACH, CITY MANAGER /" J DATE: SEPTEMBER 17, 2007 SUBJECT: APPROVE THE PURCHASE OF ONE USED UNMARKED SPORT UTILITY VEHICLE FOR SERGEANT ASSIGNED TO REGIONAL TASK FORCE FROM ADVANTAGE FORD IN THE AMOUNT OF $20,487.66 RECOMMENDATION It is recommended that the City Council approve the Police Department's purchase of one used, unmarked sport utility vehicle for our sergeant assigned to the Los Angeles High Intensity Drug Trafficking Area (LAHIDTA) task force, in the amount of $20,487.66 (inclusive of tax, title and license fees) from Advantage Ford located in the City of Duarte. BACKGROUND This fiscal year the Police Department budgeted to purchase a Sport Utility Vehicle (SUV) for our sergeant assigned to the LAHIDTA task force in lieu of our traditional monthly rental of an SUV from Enterprise Rent-A-Car. The sergeant informed the Police Department that the task force preferred officers assigned to their team to have their respective agencies purchase a vehicle so that more permanent surveillance equipment could be installed on their assigned vehicles. Under City of Azusa Municipal Code (AMC), Section 2-518 (b) — purchases of supplies and equipment between $10,000 and $24,999, the Police Department sought to procure an SUV utilizing authorized informal purchasing procedures. The Police 1 Department conducted "on-line" shopping for a used 2007 SUV (vehicle description not provided to maintain anonymity for task force purposes) and found the advertised selling prices listed below (not inclusive of tax, title and title costs): 1) Advantage Ford 22,030 miles $18,850 2) Carmax 21,000 miles $19,599 (2006 model) 3) Enterprise 14,672 miles $21,999 4) Autotrader (3) matches — various mileages $21,932 (average price) 5) Kelley Blue Book 22,030 mileage comparison $28,130 (retail value) The price listed .below for the selected Advantage Ford SUV is the "out the door" cost (i.e., inclusive of selling price, tax, title and license): ➢ 2007 SUV $20,487.66 This vehicle is still under the manufacturer's 3 year/36,000 mile bumper to bumper and 4 year/50,000 mile power train (i.e. engine and transmission) warranties. FISCAL IMPACT The purchase of this vehicle from Advantage Ford in the amount of $20,487.66 will be funded from the Asset Seizure Fund, Account No. 28-20-310-041-7135. Prepared by: Captain Sam Gonzalez 2 CONSENT CALENDAR TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JOE JACOBS, DIRECTOR OF RECREATION AND FAMILY SERVICES VIA: F. M. DELACH, CITY MANAGERA2 DATE: SEPTEMBER 17, 2007 SUBJECT: APPROVE THE PURCHASE OF (2) TRUCKS FROM REYNOLDS BUICK— PONTIAC GMC TRUCKS IN THE AMOUNT OF $62,672.44. RECOMMENDATION: It is recommended that City Council approve the purchase of (2) trucks to augment the existing Park Division fleet in the amount of $62,672.44 (inclusive of tax, title and license fees) from Reynolds Buick -Pontiac -GMC Trucks located in the City of West Covina. BACKGROUND As approved in the 2007-2008 Capital Equipment Purchase Budget, these vehicles, as listed below, have been requested to replace a 1985 Ford Bronco and to augment the Parka Division fleet. The Bronco was a hand-me-down from the Police Department approximately (7) years ago and from a maintenance standpoint, was in the shop more often than out. The second vehicle will be utilized in assisting with increased Park Maintenance responsibilities in anticipation of the completion of the new parks in the new Rosedale project. 1500 extended pickup with 3SA package $31,283.83 Rear hitch and plug assembly, spray in bed liner, aluminum saddle cross box, pack rack drawer unit, Black Maxx cab max, 2-Whelen strobe lights Title 13 compliant, Arrow -Stile with inside cab controls, back-up alarm. 250OHD gas with 8' utility body and rack to front windshield $31,388.61 Rear hitch and plug assembly, spray in bed liner, 2-Whelen strobe lights Title 13 compliant, Arrow -Stile with inside cab controls, back-up alarm. The bidding for this project was done through CMAS "piggybacking" on an earlier transaction with the City of Covina and Reynolds. As per Section 2-523 Using alternativepurchasingprocedures for purchases not involving public projects, subsection (e): Competitive bidding already completed: When the authorized contracting party determines that a competitive bid procedure has been conducted by another public agency (e.g. through CMAS or GSA) and the price to the city is equal to or better than the price to that public agency. FISCAL IMPACT: The purchase of these vehicles from Reynolds in the amount of $62,672.44 will be funded through account #46-45-960-000-7135 at a savings of $13,102.56. The trucks were approved in the 2007-2008 Capital Equipment Purchase Budget at the estimated cost of $75,775.00. CONSENT CALENDAR TO: HONORABLE MAYOR AND CIN COUNCIL MEMBERS FROM: ALBERT TOVAR, LIBRARY DIRECTOR VIA: F. M. DELACH, CITY MANAGER DATE: SEPTEMBER 17, 2007 SUBJECT: AZUSA READS and AZUSA CALCULATES, OFF -CAMPUS FEDERAL WORK- STUDY PROGRAM AGREEMENTS WITH AZUSA PACIFIC UNIVERSITY RECOMMENDATION It is recommended that the City Council approve two Off -Campus Federal Work -Study Program Agreements; one for Azusa Reads and another for Azusa Calculates and authorize the City Manager to sign the attached agreements between Azusa Pacific University (APU) and the City of Azusa. BACKGROUND Azusa Reads will be starting its seventh year of collaboration and operation with APU, the Azusa Unified School District (AVSD) and the Azusa City Library. The mission of the Azusa Reads program is to equip and encourage the elementary school children of Azusa in developing literacy skills through a free after-school tutoring program. Azusa Calculates, a program for math tutoring was started in early 2007 and modeled against the successful Azusa Reads program. Initial funding for Azusa Calculates was made possible through a grant from the Canyon City Foundation. The goal of Azusa Calculates is to help AVSD middle school students with algebra. Effective July 1, 2000, new Federal Work Study (FWS) requirements stated that higher education institutions would be required to use at least 7% of their total FWS allocation to employ students in community services jobs. Additionally, these institutions must employ one FWS student as a reading tutor for preschool, elementary school or a family literacy project. As a result, the Office of Community Service Learning and Student Erimployment Services have again contacted the Azusa City Library for continuance of these important programs at the Azusa City Library. The Azusa City Library and the Azusa community derive benefit from this program by increasing library usage, developing better readers, and students who understand basic math. Description of the Azusa Reads and Azusa Calculates Programs Azusa Reads and Azusa Calculates programs operate from the Azusa City Library. The City Library as host provides a natural learning environment for the students. These programs provide 10-19 after-school tutors at the Azusa City Library to assist preschool and elementary students in reading and math. The programs are coordinated through the APU Office of Community Service Learning. An assigned coordinator works with City Library staff, and paid tutors to facilitate the implementation of this program. All recruitments, training, placements and supervision of the tutors are the responsibilities of the APU coordinators. City Library staff provides some training, especially local logistics and a basic orientation and welcome for the program's tutors. Additionally, City Library staff members participate in the year-end assessment and celebration to, evaluate and recognize student and tutor achievement. This year the Azusa Reads and Azusa Calculates programs begin @ the Library on September 10, 2006 and both programs will end sometime in April 2008. The program will operate from Monday through Thursday after school. Azusa Reads tutors are identifiable through red tee shirts and Azusa Calculates tutors wear black tee shirts. FISCAL IMPACT There is no fiscal impact on the City Library's budget. All funds to support this program are provided by APU through the Federal Work -Study Program. The City Library and city residents receive intangible benefits as a result of tutoring Azusa's youth. M 2007-2008 OFF -CAMPUS FEDERAL WORK-STUDY PROGRAM AGREEMENT This agreement is entered into between Azusa Pacific University, hereinafter known as the "Institution," and City of Azusa Library, hereinafter known as the "Organization" for the purpose of providing work to students eligible for the Federal Work -Study Program (FWS). The Institution shall attach schedules to this Agreement from time to time which set forth brief descriptions of the work each student will perform, the total number of participating students, the hourly rate of pay, the average number of hours per week each student will work, and the maximum amount of wages each student may receive. Each schedule shall bear the signature of a duly authorized official of the Institution. The Institution will make available to the Organization students for the performance of specific work Assignments. Students may be removed from work on a particular assignment or from the Organization or Institution, either on their own initiative or at the request of the Organization or Institution. The Organization agrees that no student will be denied work or subject to different treatment under this Agreement on the grounds of race, color, national origin, religion, sex, marital status, age, disability, or veteran status. The work described in any Schedule attached to the Agreement shall satisfy the following requirements: 1. The work will be in the public interest. 2. Students working under the Agreement will not displace or replace permanent employees or impair existing service contracts. If the Organization has an employment agreement with an organization in the private sector, the Organization's employees must not be replaced with FWS students. 3. The work will not involve political activity associated with a candidate or with a contending faction or group in an election for public or party office, and will not involve lobbying on the federal, state, or local level. 4. The work will not involve construction, operation, or maintenance of any facility used, or to be used, for sectarian instruction or as a place of religious worship. 5. No student will work more than 19.5 hours weekly during periods of enrollment. No student will work during periods of non -enrollment. The Fair Labor Standards Act of 1938, as amended, prohibits employers (including schools) from accepting voluntary services from any paid employee. 6. A student can only be paid for hours worked and may not be paid for lunch, vacation, holiday, sick days, or other hours not actually worked. 11 The Institution agrees to pay 100 percent of the total wages earned by a student under this agreement up to the assigned maximum earnings. The Organization will pay 100 percent of wages earned in excess of the total assigned maximum earnings. The Institution will pay 100 percent of the total wages during a student's training period (training to be provided by the Organization). Neither the Institution nor the Organization shall provide or pay for a student's transportation expenses to and from the place where he or she regularly performs services for the Organization. IV. Azusa Pacific University students working under the Federal Work -Study Program are eligible for workers' compensation benefits provided that they adhere to Azusa Pacific University published guidelines regarding such benefits. The Institution agrees to pay for workers' compensation benefits that an Azusa Pacific student may be eligible for while working at the Organization. V. This agreement supersedes all previously dated cooperative agreements for the Federal Work -Study Program and terminates on June 30, 2008. Either party may terminate this agreement by providing a thirty (30) day written notice to the other party. In Witness Thereof, The Institution and Organization have executed this Agreement this day 2007. Institution: Azusa Pacific University 901 E. Alosta Avenue Azusa, CA 91702 By: Deana Porterfield Vice -President of Enrollment Management Signature Date Organization: City of Azusa Library By: Francis M. Delach City Manager Signature Date FEDERAL WORK-STUDY PROGRAM SCHEDULE 2007-2008 Description of work to be performed by Azusa Pacific University students: Reading Mentors for students in elementary school Number of students to be employed: Hourly rate of pay: Weekly amount of hours allowed per student: Institution: QI AZUSA PACIFIC UNIVERSITY Organization: CITY OF AZUSA LIBRARY 12-19 (depending on availability of students) $7.15-7.95 10 - 19 1/2 hours per week 2007-2008 OFF -CAMPUS FEDERAL WORK-STUDY PROGRAM AGREEMENT This agreement is entered into between Azusa Pacific University, hereinafter known as the 'Institution," and City of Azusa Library, hereinafter known as the "Organization" for the purpose of providing work to students eligible for the Federal Work -Study Program (FWS). The Institution shall attach schedules to this Agreement from time to time which set forth brief descriptions of the work each student will perform, the total number of participating students, the hourly rate of pay, the average number of hours per week each student will work, and the maximum amount of wages'each student may receive. Each schedule shall bear the signature of a duly authorized official of the Institution. The Institution will make available to the Organization students for the performance of specific work Assignments. Students may be removed from work on a particular assignment or from the Organization or Institution, either on their own initiative or at the request of the Organization or Institution. The Organization agrees that no student will be denied work or subject to different treatment under this Agreement on the grounds of race, color, national origin, religion, sex, marital status, age, disability, or veteran status. The work described in any Schedule attached to the Agreement shall satisfy the following requirements: 1. The work will be in the public interest. 2. Students working under the Agreement will not displace or replace permanent employees or impair existing service contracts. If the Organization has an employment agreement with an organization in the private sector, the Organization's employees must not be replaced with FWS students. 3. The work will not involve political activity associated with a candidate or with a contending faction or group in an election for public or party office, and will not involve lobbying on the federal, state, or local level. 4. The work will not involve construction, operation, or maintenance of any facility used, or to be used, for sectarian instruction or as a place of religious worship. 5. No student will work more than 19.5 hours weekly during periods of enrollment. No student will work during periods of non -enrollment. The Fair Labor Standards Act of 1938, as amended, prohibits employers (including schools) from accepting voluntary services from any paid employee. 6. A student can only be paid for hours worked and may not be paid for lunch, vacation, holiday, sick days, or other hours not actually worked. The Institution agrees to pay 100 percent of the total wages earned by a student under this agreement up to the assigned maximum earnings. The Organization will pay 100 percent of wages earned in excess of the total assigned maximum earnings. The Institution will pay 100 percent of the total wages during a student's training period (training to be provided by the Organization). Q Neither the Institution nor the Organization shall provide or pay for a student's transportation expenses to and from the place where he or she regularly performs services for the Organization. IV. Azusa Pacific University students working under the Federal Work -Study Program are eligible for workers' compensation benefits provided that they adhere to Azusa Pacific University published guidelines regarding such benefits. The Institution agrees to pay for workers' compensation benefits that an Azusa Pacific student may be eligible for while working at the Organization. V. This agreement supersedes all previously dated cooperative agreements for the Federal Work -Study Program and terminates on June 30, 2008. Either party may terminate this agreement by providing a thirty (30) day written notice to the other party. In Witness Thereof, The Institution and Organization have executed this Agreement this day 2007. Institution: Azusa Pacific University 901 E. Alosta Avenue Azusa, CA 91702 By: Deana Porterfield Vice -President of Enrollment Management Organization: City of Azusa Library By: Francis M. Delach City Manager Signature Date Signature Date FEDERAL WORK-STUDY PROGRAM SCHEDULE 2007 -zoos Description of work to be performed by Azusa Pacific University students: Math Mentors for students in middle school Number of students to be employed: 12-19 (depending on availability of students) Hourly rate of pay: $7.15-7.95 Weekly amount of hours allowed per student: 10 - 19 1/2 hours per week Institution: AZUSA PACIFIC UNIVERSITY Lo Organization: CITY OF AZUSA LIBRARY By Date: WHII SIH,L wOj NNOM lldvd ON Sl JNHHJL U AGENCY AGENDA ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AGENCY BOARD FROM: BRUCE COLEMAN, ECONOMIC COMMUNITY DEVELOPMENT DIRECTOR VIA: F. M. DELACH, EXECUTIVE DIRECTOR DATE: SEPTEMBER 17, 2007 SUBJECT: RESOLUTIONS TO CONSIDER RECEIPT AND/OR APPROVAL OF THE PRELIMINARY REPORT, DRAFT REDEVELOPMENT PLAN, EXTENSION OF THE OWNER PARTICIPATION RULES AND EXTENSION OF THE RELOCATION ASSISTANCE LAW AND REAL PROPERTY ACQUISITION GUIDELINES FOR THE AMENDMENT TO THE REDEVELOPMENT PLAN FOR THE MERGED CENTRAL BUSINESS DISTRICT AND WEST END REDEVELOPMENT PROJECT RECOMMENDATION It is recommended that the Agency Board adopt resolutions (1) approving the Preliminary Report; (2) receiving the Draft Plan Amendment of the Redevelopment Plan; (3) extending the Rules Governing Participation by Property Owners and the Extension of Reasonable Preference to Business Occupants in the Added Area; and (4) extending Rules and Regulations for Implementation of the California Relocation Assistance Law and Real Property Acquisition Guidelines. EXECUTIVE SUMMARY This is the first of multiple steps needed to expand the City's Redevelopment Project area. The expansion includes parts of Downtown and commercial properties located at the intersection of the 1-210 freeway and Azusa Avenue. Although the City continues to follow the policy of not using eminent domain on residential properties, the documents herein have been updated to include language mandated by State law which would only allow voluntary sales of residential units. The ultimate adoption of the Redevelopment Plan Amendment will result in the ability of the Redevelopment Agency to capture additional property tax increment revenues that would otherwise have been captured by other taxing entities. The Honorable Chairman and Members of the Agency Board Subject: Resolutions to Consider Receipt and[,or Approval of the Preliminary Report, Draft Redevelopment Plan, Extension of the Owner Participation Rules and Extension of the Relocation Assistance Law and Real Property Acquisition Guidelines for the Amendment to the Redevelopment Plan for the Merged Central Business District and West End Redevelopment Project September 17, 2007 Page 2 of 5 BACKGROUND The Redevelopment Agency of the City of Azusa ("Agency") is charged with the responsibility for promoting the continued revitalization of the Merged Central Business District and West End Redevelopment Project Area ("Merged Project Area"). Since the inception of the Project Area, the Agency has implemented redevelopment activities to encourage reinvestment within the Project Area; however, despite its best efforts, some blighting conditions remain in the Project Area. The Agency has undertaken proceedings for amending the Redevelopment Plan for the Merged Project Area ("Amendment"). The Amendment will add 15.1 acres of territory to the Merged Project Area ("Added Area") and increase the tax increment cap in the Merged Project Area from $114 million to $300 million in order to fund future redevelopment activities. The City Council of the City of Azusa ("City Council") adopted the Central Business District and the West End Redevelopment Projects ("Redevelopment Projects") in 1978 and 1983, respectively, pursuant to the California Community Redevelopment Law, Health and Safety Code Section 33000, et seq., ("Law"). The redevelopment plans for the Central Business District Redevelopment Project and the West End Redevelopment Project have been amended on numerous occasions to meet the requirements of the Law, extend time and financial limits in the Redevelopment Plans, add territory to the Central Business District and the West End Redevelopment Projects ("Original Projects" or "Original Project Areas"), merge the Redevelopment Plans for the Original Projects, and meet the requirements of the Law as amended through legislation. The Agency is being asked to approve the Preliminary Report, receive the draft Amendment to the Redevelopment Plan, and authorize transmittal of these documents to affected taxing entities. The Agency has previously approved the Rules Governing Participation by Property Owners and the Extension of Reasonable Preference to Business Occupants, and the Rules and Regulations for Implementation of the California Relocation Assistance Law and Real Property Acquisition Guidelines. This action will extend their applicability to the Added Area. Preliminary Report The purpose of the Preliminary Report is to provide information to affected taxing agencies, the public and other interested parties pertaining to the Redevelopment Plan Amendment. The Preliminary Report provides an opportunity to review the reasons for the proposed Amendment prior to the joint public hearing of the City Council and Agency. The Preliminary Report and the amended Redevelopment Plari will be transmitted to each affected taxing agency. The Law requires that the Preliminary Report contain the following sections: (1) the reasons for The Honorable Chairman and Members of the Agency Board Subject: Resolutions to Consider Receipt and/or Approval of the Preliminary Report, Draft Redevelopment Plan, Extension of the Owner Participation Rules and Extension of the Relocation Assistance Law and Real Property Acquisition Guidelines for the Amendment to the Redevelopment Plan for the Merged Central Business District and West End Redevelopment Project September 17, 2007 Page 3 of 5 the amendment; (2) a description of the blighting conditions which exist in the Project Area; (3) a section which addresses urbanization requirements pursuant to Section 33320.1; (4) a preliminary assessment of the proposed method of financing the redevelopment of the Project Area, including an assessment of the economic feasibility of the project and the reasons for the provision of tax increment; and (5) a description of how the Redevelopment Plan and the proposed projects to be pursued by the Agency will improve or alleviate blighting conditions in the Added Area. The Preliminary Report generally provides a description of physical and economic conditions in the Merged Project Area,. the financial feasibility of increasing the tax increment cap for the Merged Project Area and how the proposed redevelopment program will improve. conditions in the Added Area. The Preliminary Report identifies the blighting conditions that exist in the Added Area and the Original Projects, and presents programs that can be implemented to alleviate these conditions. Plan Amendment to the Redevelopment Plan The Plan Amendment is essentially a legal document (rather than a "plan") that sets forth the Agency's goals, powers, duties, and obligations to implement a redevelopment program, which is focused on eliminating blight from the Project Area. The Plan Amendment presents a process and framework within which specific development plans will be presented, priorities for projects will be established, and solutions will be proposed, and by which tools are provided to,the Agency to fashion, develop, and proceed with such plans, projects and solutions. This Plan Amendment document will supersede the original Redevelopment Plan, as well as all previously adopted amendments to the Plan. Generally, the Plan Amendment provides guidelines that allow the Agency to: (1) construct public facility and infrastructure improvements; (2) collect tax increment revenue to fund public improvements and other Agency activities; (3) fund property rehabilitation programs and new development programs; (4) provide for affordable housing opportunities in conjunction with the City's Housing Element; and (5) issue bonds to fund, in whole or in part, public improvements, rehabilitation programs, and other Agency activities. This Plan Amendment makes the following changes to the Existing Redevelopment Plan: • Increases the'tax increment cap for property tax increment that can be received during the life of the Plan to $300 million; and • Adds approximately 15.1 acres of commercial property to the Central Business District Project Area. The Plan Amendment to the Redevelopment Plan for the Merged Central Business District and The Honorable Chairman and Members of the Agency Board Subject: Resolutions to Consider Receipt and/or Approval of the Preliminary Report, Draft Redevelopment Plan, Extension of the Owner Participation Rules and Extension of the Relocation Assistance Law and Real Property Acquisition Guidelines for the Amendment to the Redevelopment Plan for the Merged Central Business District and West End Redevelopment Project September 17, 2007 Page 4 of 5 West End Redevelopment Project is based on the Preliminary Plan, which was previously approved by the Planning Commission and the Agency. The Preliminary Plan provides a framework of goals, powers, duties, and obligations to implement the redevelopment program. Extending the Existing Rules Governing, Participation by Property Owners and the Extension of Reasonable Preference to Business Occupants to the Plan Amendment The Rules Governing Participation by Property Owners and the Extension of Reasonable Preference to Business Occupants (Owner Participation Rules) were previously approved by the Agency through the adoption of the Original Projects. The Agency is *being asked to extend application of those rules to this Plan Amendment, as required by the Law. The Law states that within a reasonable time before the approval of an amended redevelopment plan, the Agency shall make available for public inspection, rules to implement owner participation in connection with the Redevelopment Plan. The Law also requires that the Agency adopt rules to extend reasonable preferences to persons engaged in business in the Project Area to reenter within the Merged Project Area, and these rules are also to be made available for public inspection prior to their adoption. Although not required by the Law, it is reasonable to include the business preferences rules in the same set of rules addressing owner participation. The Owner Participation Rules provide guidelines for the participation of property owners, operators of business and business tenants in the Project Area. More specifically, in the event the Agency, a property owner, business operator or business tenant wishes to rehabilitate, redevelop or develop a property in the Project Area the Owner Participation Rules outline the procedures to be followed to ensure that both the rights of the participant in the redevelopment process are preserved, and the goals stated in the amended Redevelopment Plan are achieved. Extending the Existing Rules and Regulations for Implementation of the California Relocation Assistance Law and Real Property Acquisition Guidelines to the Plan Amendment Section 33411 of the Law requires that the Agency prepare a feasible method or plan for the relocation of families, persons, and non profit local community institutions to be temporarily or permanently displaced from facilities in the Project Area. The Agency adopted these Rules and Regulations for Implementation of the California Relocation Assistance Law and Real Property Acquisition Guidelines ("Rules and Regulations") in the Original Projects. Therefore, in accordance with the Law the Agency must now extend these Rules and Regulations to the Added Area to allow for and adopt a feasible method or plan of relocation for the Plan Amendment. Once the Rules and Regulations are extended to the Added Area they will be available for public review. Subsequent to public comment and review by the affected taxing agencies, the Preliminary Report, Plan Amendment to the Redevelopment Plan, Existing Rules Governing Participation by The Honorable Chairman and Members of the Agency Board Subject: Resolutions to Consider Receipt and/or Approval of the Preliminary Report, Draft Redevelopment Plan, Extension of the Owner Participation Rules and Extension of the Relocation Assistance Law,and Real Property Acquisition Guidelines for the Amendment to the Redevelopment Plan for the Merged Central Business District and West End Redevelopment Project September 17, 2007 Page 5 of 5 Property Owners and the Extension of Reasonable Preference to Business Occupants, and Rules and Regulations for Implementation of the California Relocation Assistance Law and Real Property Acquisition Guidelines will be included as part of the Agency's Report to City Council (a document which will be presented at the joint public hearing for the proposed Plan Amendment) at a future meeting for final approval. FISCAL IMPACT This recommended action has no fiscal impact. However, by proceeding with the Plan Amendment to increase the tax increment cap and add territory to the Merged Project Area, the Agency will be able to continue collecting tax increment revenues it would not otherwise receive and address blighting conditions in the Merged Project Area and Added Area. EXHIBITS: A. Resolution approving the Preliminary Report, as attached B. Resolution receiving the Redevelopment Plan for the 2007 Amendment to the Merged Central Business District and West End Redevelopment Project Area, as attached C. Resolution extending the Owner Participation Rules to the Added Area, as attached D. Resolution extending the Relocation Rules and Guidelines to the Added Area, as attached AGENCY AGENDA ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE REDEVELOPMENT AGENCY BOARD FROM: BRUCE A. COLEMAN, ECONOMIC/COMMUNITY DEVELOPMENT DIRECTOR VIA: . F.M. DELACH, EXECUTIVE DIRECTOR j" DATE: SEPTEMBER 17, 2007 SUBJECT: REDEVELOPMENT AGENCY ASSISTANCE FOR MAXAND MARTHA ARTEAGAS'NEW RESTAURANT LOCATION, 635 NORTH AZUSA AVENUE RECOMMENDATION It is recommended that the Azusa Redevelopment Agency approve (1).a $179,000 loan agreement (2) a secured promissory note (3) a security agreement, and (4) a leasehold deed of trust with assignment of rents and fixture filings between Mr. & Mrs. Arteaga and the Redevelopment Agency of the City of Azusa in connection with the establishment of their new restaurant ("Los Magueyes"), which is to be located at 635 North Azusa Avenue. A stable and successful business such as Los Magueyes will help bring additional vitality and commerce to the downtown, in addition to providing the City with additional tax revenue. BACKGROUND Mr. &Mrs. Arteagas have operated Los Magueyes successfully at their present Azusa location for over five years, and are now moving to a larger more convenient locale in downtown Azusa. They have demonstrated their ability to run a thriving family restaurant that contributes positively to the,Azusa community. In addition, The Arteagas will pay for 63% of the total project costs from their own resources, thus making them significantly vested in this new venture. The move to downtown Azusa will allow them to increase the number of clients they are able to serve and provide more convenient parking spaces for their clientele, while improving the quality and selection of restaurants available. In the past, the Agency has granted a loan for furniture, fixtures, and equipment (FF&E) in the amount of $150,000 for a restaurant in downtown Azusa. The FFB.E loan allowed the business owner to create a quality sit- down restaurant, and a similar loan to Los Magueyes will further strengthen downtown Azusa commerce. Terms of the Lease Mr. & Mrs. Arteaga negotiated a five year lease, at a monthly rate of $3,500, with Esquivel Management. The Arteagas will have the option to extend their lease for five additional years in 2012 and 2017. The landlord has agreed to credit the Arteagas $1,000 for tenant improvements. Terms of the Loan The loan proceeds will be used to purchase the furniture, fixtures and equipment required to run a successful sit- down family restaurant. The loan shall be secured by a first deed of trust on the leasehold and by a grant of security interest in the furnishings, fixtures and equipment (FF&E) purchased by the borrower. At the conclusion of the fifth year of operation, the loan will be forgiven. Loan proceeds will be prepared as two-party checks payable to the borrower and its vendors. Analysis of Proposal The applicant provided all relevant information to Tierra West Advisors, a consultant on retainer by the Agency, to ensure the loan is financially feasible and prudent. Based on their analysis, Tierra West Advisors recommends that Mr. &Mrs. Arteaga receive the $179,000 FF&E loan. FISCAL IMPACT Funds for the recommended loan were budgeted in the 2007 fiscal budget. Attachments: Real Estate Lease Loan Agreement Secured Promissory Note Leasehold Deed of Trust Security Agreement Preliminary Fixtures and Equipment Listing CITY OF AZUSA MINUTES OF THE REDEVELOPMENT AGENCY REGULAR MEETING TUESDAY, SEPTEMBER 4, 2007 — 10:49 P.M. The Board of Directors of the Redevelopment Agency of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium, 213 E. Foothill Blvd., Azusa CA. Director Rocha called the meeting to order. ROLL CALL PRESENT: DIRECTORS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA ABSENT: DIRECTORS: NONE ALSO PRESENT: General Counsel Carvalho, Executive Director Delach, Assistant Executive Director Person, City' Department Heads, Secretary Mendoza, Deputy Secretary Toscano. AGENCY SCHEDULED ITEMS Call to Order Roll Call Also Present Sched Items AMENDMENT NO.1 TO PROFESSIONAL SERVICES CONTRACT WITH TERRY A. HAYES & Amend to ASSOCIATES TO INCREASE SERVICES ASSOCIATED WITH THE PROPOSED TARGET STORE Terry Hayes ENVIRONMENTAL IMPACT ANALYSIS STUDY. p gmt Economic and Community Development Director Coleman addressed the Issue detailing the B. Coleman original agreement with Terry A. Hays and stated that they are adding on the Traffic Study at Comments this time. Director Gonzales asked about the inclusion of emergency preemption factor In the study. Mr. Gonzales Coleman responded that although it Is not automatically included he could talk to the traffic Question consultant to see if mitigation measures will be needed. Director Macias asked why the traffic study wasn't included in the Request For Proposals and if Macias other groups that submitted RFP's reviewed this portion of the proposal. Mr. Coleman Questions responded stating that at the time they weren't certain they would have to do a traffic study, but later realized they would have to do a more comprehensive analysis of the project which included the traffic study. Further, that traffic is a specialty; they went out to four different firms and recommended the Mobility Group. Moved by Director Hanks, seconded by Director Gonzales and unanimously carried to approve Amend I Agmt Amendment No. I to the professional services contract with Terry A. Hayes & Associates w/rerry A. Hayes (TAHA) to increase services; increase the contract amount from $90,925.00 to $146,425.00; &Associates authorize the Executive Director to execute the City's standard professional services agreement and add the emergency response to the analysis. The CONSENT CALENDAR consisting of items F-1 through F- 6, was approved by motion of Consent Cal. Director Macias, seconded by Director Carrillo and unanimously carried with the exceptlon of Approved Item F-3, which was considered under the Special Call portion of the Agenda. 1. Minutes of the regular meeting of August 6, 2007, were approved as written. Min approved Z. The Agency Treasurer's Report as of July 31, 2007, was received and filed Treas Rpt 3. SPECIAL CALL REM. Spec Call 4. The classification specification revision and salary range adjustment for the Redevelopment Specs & Sal Project Manager position, retroactive to July 1, 2007 and the reclassification of staff Redev Prjt Mgr member Sandra Benavides from the position of Economic Development Specialist to S. Benavides Redevelopment Project Manager effective July 1, 2007, was approved. Approved 5. Authorization was given to the Executive Director to execute a settlement agreement and Settlement Agmt approval was given for an advance relocation benefit payment to Jasmin Flowers located Jasmin Flowers at 303 E. Foothill Blvd. 6. Two separate Resolutions were adopted and entitled: A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING Res. 07-R28 CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF REDEVELOPMENT AGENCY And 07-R29 FUNDS. Warrants SPECIAL CALL ITEMS Special Call Director Macias addressed the agreement with Downtown Azusa Business Association Macias commending them for the work they do and expressing his support for the program. DABA Director Gonzales asked Ms. Martinez about a business roster and she responded that they Gonzales will be coming out soon as they are still at recruiting mode at this time and she explained the Question process. Martinez response Moved by Director Macias, seconded by Director Gonzales and unanimously carried to approve a one-year extension of the Agreement with the Downtown Azusa Business Association and approve the compensation amount of $20,000 for fiscal year 2007/08 to support economic development through marketing, community promotion, and cultural events. It was consensus of the Redevelopment Agency Boardmembers to adjourn. TIME OF ADJOURNMENT: 11:01 P.M. SECRETARY NEXT RESOLUTION NO. 07-R30 NEXT ORDINANCE NO. 07-ROt 09/04/07 PAGE TWO One Year Extension Agmt w/ DABA Adjourn WARRANT REGISTER NO. 27 FISCAL YEAR 2006-07 WARRANTS DATED 8/01/07 THROUGH 8/18/07 FOR REDEVELOPMENT AGENCY MEETING OF 9-17-07 RESOLUTION NO. A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF REDEVELOPMENT AGENCY FUNDS THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA DOES RESOLVE AS FOLLOWS: SECTION 1. That the following claims and demands have been audited as required bylaw and that the same are hereby allowed in the amounts and ordered paid out of the Redevelopment Agency Funds as hereinafter set forth: 80-1 10 -REDEVELOPMENT ADMINISTRATION FUND 80 -125 -CBD CAPITAL PROJECTS FUND SO -135 -WED CAPITAL PROJECTS FUND SO -185 -RANCH CAPITAL PROJECTS FUND 80-165-618-2005 TAX ALLOCATION BONDS FUND 81 -155 -TAX INCREMENT SET-ASIDE FUND 82 -125 -CBD DEBT SERVICE FUND 82 -135 -WED DEBT SERVICE FUND 82 -185 -RANCH CENTER DEBT SERVICE FUND $ 24,552.54 18.602.90 5,137.26 117.00 TOTAL ALL FUNDS: $ 48,409.70 SECTION 2. That the Secretary shall certify to the adoption of this resolution and shall deliver a certified copy thereof to the Agency Treasurer and shall retain a certified copy thereof in his own records. ADOPTED AND APPROVED THIS DAY OF Chairman I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Redevelopment Agency of the City of Azusa at a regular meeting thereof, held on the day of 2007. AYES: AGENCY MEMBERS: NOES: AGENCY MEMBERS: ABSTAIN: AGENCY MEMBERS: ABSENT: AGENCY MEMBERS: Secretary City of Azusa HP 9000 09/13/07 O P E N H O L D Ra E-------le3: C3, JL --- loc: D B LISTING By PersaVEhtity Nacre Pac� 1. BI-TD�-I--- jcb: 535505 #J426 ---- pgn: CH400 Q.34> rpt id: �1fIf202 SEP 13, 2007, 10:24 AM ---req: �d SECEX_T FU\U Comes: 80-82 ; G, Pcstirr3 Utes: 070106-063007 Check Issue Dates: 080107-081507 PE ID PE Nave PDSXN7T UNSER / JCS NCNEFR hwoice Number Des=pticn St Disc. Arrt. Dist. Art. V05804 BEST FEST & KRIE 8010135000-6301/503301-6301 550243 550236 6/07 LCL-FRICE C FD 0.00 6/07 LCA,-AEWZER PD 0.00 1,540.50 220.00 V05804 SEST BEST & KRB 8010125000-6301/501500-6301 550236 6/07 LGL AEWZER FD 0.00 624.00 V05804 V05804 BEST BEST & = 8010110000-6301 BEST BEST & = 8010125000-6301/505800-6301 550237 6/07 LC3,'171= PD 0.00 0.00 2,125.50 117.00 V05804 BEST BF T & KRIE 8110155000-6301 BE r BEST & = 8010735000-6301/RD0003-6301 550236 550236 R'PD 6/07 LC3,-FZER 6/07 IDL - FD 0.00 3,596.76 V05804 V05804 BEST BEST & KR7E 8010125000-6301/505800-6301 550235 6/07 LC3FD 0.00 6. LC3rR PD 0.00 99.45 956.00 V05804 BEST RESP & YRIE 8010125000-6301/505700-6301 550236 PEID Umd: 0.00 Paid: 9,279.21 Total: 9,279.21 V05993 I.M.P.A.C. C3,7VT 8010125000-6625/505800-6625 8010125000-6625/505800-6625 4055016001150622 4055016001150622 STAR�/ M PD 0.00 SD*ZE 6P M PD 0.00 3.50 - 1.55 V05993 V05993 I.M.P.A.C. G7W I.M.P.A.C. C3JVP 8010125000-6625/505800-6625 4055016001150622 M PD 0.00 HILICN I COLE PD 0.00 36.40 501.40 V05993 V05993 I.M.P.A.C. GJVT 8010110000-6235 I.M.P.A.C. G:YJT 8010125000-6625/505800-6625 4055016001150622 4055016001150622 M PD 0.00 0.00 10.50 260.00 V05993 I.M.P.A.C. = 8010110000-6235 4055016001150622 ICS REG .CHEM PD PEID d: 0.00 'Paid: 813.35 'Ibtal: 813.35 V10300 1NIFRIOR DEv= 8000000000-2745 072607 072607 omtracts Pbl/Ob PD O.bo Ctntracts Fbl/Oa FD 0.00 4,345.00 18,722.60 V10300 INIFRICP DEMMIT 8000000000-2745 PEID ��yd: 0.00 Paid: 23,067.60 Ibtal: 23,067.60 V01582 ND= CCNNLNTICA 8010110000-6915 635925025060 635925025060 FD 0.00 46.14 PEIDUji d: 0.00 Paid: 46.14 Total: 46.14 V01440 ovERIAJ\D PACIFIC 8010125000-6399/505800-6399 0706382 A2&A3 RE= SW PD 0.00 0.00 9,600.00 1,050.00 V01440 gvlK u PACIFIC 8010125000-6399/501500-6399 0706014 RECCI7V CONSULT S PD PEID d: 0.00 d: 10,650.00 Cci of Azusa HP 9000 09/13/07 O P E N H 0 L D D B LISTING By /Fhti Neste Page 2 IIIII, SEP 13, 2007, 10:24 AM --- req: ROSE -------leg: GL JL --- loc: BI-TIXI-I --- jC : 535505 #J426----pgn: 00 <1.34> rpt id: CHFLIR02 SE= FUND Oxley: 80-82 ; CL Posting Dates: 070106-063007 ; c]ec Issue Utes: 080107-081507 PE ID PE Nacre ACJa VT NCDEER / JOB NIvBF3R Invoice Tex De=ption St Disc. Ant. Dist. Ant. Total: 10,650.00 V03157 SCS IIUZIEFIZS 8010125000-6399/505900-6399 V02371 SPRINT 8010110000-6915 V02371 SPRINT 8010110000-6915 0105715 Pa EVV/17511&17 PD 0.00 PEID L11VT Paid: Total: 0581031978052907 0581031978-oa/ly FD 0.00 0581031978062607 05810319780. PD 0.00 PEID Uhpa-id: Paid: Tbtal:. 6261975078062807 626-1975078 PD 0.00 PEID T -paid: Paid: Total: 4,500.00 0.00 4,500.00 4,500.00 15.15 13.53 24.72 0.00 24.72 24.72 G R A.N D TOTAL ped: 48,409.70 Total: 48,409.70 WARRANT REGISTER NO. 03 FISCAL YEAR 2007-08 WARRANTS DATED 8/01/07 THROUGH 8/15/07 FOR REDEVELOPMENT AGENCY MEETING OF 9-17-07 RESOLUTION NO. A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF REDEVELOPMENT AGENCY FUNDS THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA DOES RESOLVE AS FOLLOWS: SECTION 1. That the following claims and demands have been audited as required by law and that the same are hereby allowed in the amounts and ordered paid out of the Redevelopment Agency Funds as hereinafter set forth: 80-1 10 -REDEVELOPMENT ADMINISTRATION FUND 80 -125 -CBD CAPITAL PROJECTS FUND. SO -135 -WED CAPITAL PROJECTS FUND 80 -185 -RANCH CAPITAL PROJECTS FUND 80-165-618-2005 TAX ALLOCATION BONDS FUND 81 -155 -TAX INCREMENT SET-ASIDE FUND 82 -125 -CBD DEBT SERVICE FUND 82 -135 -WED DEBT SERVICE FUND 82 -185 -RANCH CENTER DEBT SERVICE FUND TOTAL ALL FUNDS: $ 15,456.42 93.16 $ 15 549.58 SECTION 2. That the Secretary shall certify to the adoption of this resolution and shall deliver a certified copy thereof to the Agency Treasurer and shall retain a certified copy thereof in his own records. ADOPTED AND APPROVED THIS DAY OF Chairman I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Redevelopment Agency of the City of Azusa at a regular meeting thereof, held on the day of 2007. AYES: AGENCY MEMBERS: NOES: AGENCY MEMBERS: ABSTAIN: AGENCY MEMBERS: ABSENT: AGENCY MEMBERS: Secretary Ccty of Azusa HP 9000 09/13/07 O P E N H 0 L D SEP 13, 2007, 10:26 AM---zeq: ROSE-------leg: C3, JL--- loc: D B LISTING By Persor /Entity Narre BI-TDZ-I--- jcb: 535508 #J428---- P3m: CH400 <1.34> xpt Pae 1 id: OFFLTR02 SELET FUST) Ctcbs: 80-82 ; GL Posting Dates: 070107-063008 CYEck Issue Dates: 080107-081507 PE ID PE Narre AM= NU43ER / JOB NUAM Invoice Nsrber D`=pticn St Disc. Art. Dist. Ant. V01305 AZ[SA CTI'Y FID C 8000000000-3035 2610/0701016. PR#16 PD 0.00 240.88 PEID d: 0.00 d: 240.88 Total: 240.88 V00355 V00355 V00355 AZLSA PAYROLL AC 8000000000-3003 AZUST� PAYROLL AC 8000000000-3001 AZLFA PAYROLL AS 8000000000-3005 PR1607 PR1607 PR1607 Taxes We/ET FD 0.00 Taxes i PD 0.00 Tis Pbl/Withhe PD 0.00 673.06 3,856.55 1,175.12 PDIDLhIDsid: 0.00 Paid: Total: 5,704.73 5,704.73 V95948 AZ[]SA, CITY OF 8000000000-3042 080107 FEE43 ISD/DEP CP. P) 0.00 288.50 PEID d: 0.00 I'aid: 288.50 Tbtal: 288.50 V00353 V00353 CALPDZS 8000000000-2728 CPS,PERS 8000000000-3070 07074 07074 PERS Payable PD 0.00 DNP REI= aAcx FD 0.00 3,633.68 29.32 PEIDTim�;d: 0.00 Paid: Total: 3,663.00 3,663.00 V06783 V06783 V06783 CITISIR= 8000000000-3010 CITISI= 8000000000-3010 CITISIREET 8000000000-3010 2310/0701016 2315/0701016 1310/0701016 16 PD 0.00 �16 PD 0.00 16 PD 0.00 431.20 589.82 221.87 PDID 0.00 Paid: 1,242.89 Total: 1,242.89 V00348 C FEAL'II-I I 8000000000-3054 2435/0701016 PR#16 PD 0.00 19.25 PEID LhIDaid: 0.00 Paid: 19.25 Total: 19.25 V00331 FEE RAL EXPRESS 8010110000-6611 217220664 117052788/R.= FD 0.00 19.35 City of Azusa HP 9000 09/13/07 0 P 2 N H 0 L D , SEP 13, 2007, 10:26 AM ---req: ROSE -------leg: GL JL --- loc: D B LISTING.By Pessar/Fhtity Narre BI-= --- 7cb: 535508 #J428 ---- pgn: CH400 <1.34> rpt Pcce 2 id: CHFLTR02 SELFI,T FUU Ox'es: 80-82 ; GL Posting Kites: 070107-063008 Cleck Issue Dates: 080107-081507 PE ID PE Nacre ACJ= MMER / JCB NUvEER Invoice Number Description St Disc. Art. Dist. Ant. PEID Cyd: 0.00 Paid: 19.35 Total: 19.35 V03126 V03126 V03126 LIlWJLN NA a AL 8000000000-3010 LII= N=IAL 8000000000-3010 La==CML 8000000000-3010 2325/0701016 1320/0701016 2320/0701016 16 PD 0.00 �16 FO 0.00 16 FD 0.00 298.75 66.38 27.64 FEED d: d: 0.00 392.77 Total: 392.77 V10322 M & T BAW 8000000000-3010 080207 401A CCNIRIB/FRA FD 0.00 568.50 FEID Paid: 0 568.50 Total: 568.50 V00540 V00540 V0054D OFFICE DE Or INS 8010110000-6530 OFFICE ISP EC 8010110000-6530 OFFICE LEF(7P U\r 8010110000-6530 393213046001 393213046001 393213046001 445344 DISK M%IL FD 0.00 473954 EXPPM. H FD 0.00 463752 CLASS. FO PD 0.00 8.23 27.27 54.92 PEID d: 0.00 Paid: 90.42 Total: 90.42 V06713 C9:EQ EaSEFTIS A 8000000000-2724 1225/0701016 FR#16' FD 0.00 5.08 PEID d: r -aid: 0.00 5.08 Total: 5.08 V04138 V04138 RELL7T srnR LIFE I 8000000000-3054 RFT,TASTAR LIFE I 8000000000-3053 2410/0701016FR#16 2215/0701016 FD 0.00 16 FD 0.00 1.87 2.50 PEID Ulmi Paid: 4.37 Total: 4.37 V02917 V02917 V02917 SEFFER, CINDY 8010125000-6625/505800-6625 SEFFER, C= 8010125000-6625/505800-6625 SE=, C=8010125000-6625/505800-6625 09824 022882 2590 REEvB/CakKIL/OD PD 0.00 REIn)g/CJl\12L/CD PD 0.00 REIIvt/C1J��/CD PD 0.00 24.00 59.45 9.71 City of Azusa HP 9000 09/13/07 O P E N H 0 L D D B LISTING By Fpxscn/Fhtity Nare Page 3 TAU, SEP 13, 2007, 10:26 AM ---req: RCSE ------- leg: GL JL --- lcc: BI-TEXIH--- jcb: 535508 #J428 ---- pgn: CHH4400 <1.34> rpt id: CHFLfR02 SELECT FLED Oxes: 80-82 ; GL Posting Dates: 070107-063008 ; Ciaeck Issue.Dates: 080107-081507 - PE ID PE Nave AO= N vEER / JCS NP'= Invoice Nzd2er D---cripticn St Disc. Amt. Dist. Ani. GRAND TOTAL paid: 15,549.58 PEID U -paid: 0.00 Paad: 93.16 Total: 93.16 V08056 V08056 SIWARD INSURAN 8000000000-2725 SAS INSURAN 8000000000-3044 1220/070101616 1255/0701016 x$ 16 PD 0.00 FD 0.00 68.06 191.05 PEID Thmdd: 0.00 Pai: Total: 259.11 259.11 V10053 SIPDIIY?RD IM31ZAN 8000000000-2725 1221/0701016 FR416 PD 0.00 149.97 PEID Uma d: 0.00 Paid: Total: 149.97 149.97 V02675 V02675 SALE OF =FCR 8000000000-3051 SPATE OF CALIFCR 8000000000-2724 M007080226000 H2007080226000 I1,JS PREM ACTIVE FD 0.00 health Ins Adnin PD 0.00 2,554.82 11.24 FEIDd: 0.00 Paid: Total: 2,566.06 2,566.06 V10166 V10166 LNICN 2AMC OF CA 8000000000-2727 LNICN BANK OF CA 8000000000-3073 1130/0701016x�$$16 2130/0701016 B16 FD 0.00 FD 0.00 5.46 29.07 PEIDd: �d: 0.00 Tbtal: 34.53 34.53 V00876 V00876 V00876 W%clill\ CIJ MTI[Y: 8000000000-3010 K%cHII�DTL"I�T M=8000000000-3010 D1A4-III= MJILg1 8000000000-3010 1330/070101616 2335/0701016 2330/0701016 16 16 PD 0.00 FD 0.00 FD 0.00 9.00 148.01 50.00 PEID Lhnxaid: 0.00 d: 207.01 Total: 207.01 GRAND TOTAL paid: 15,549.58 City of Azusa HP 9000 09/13/07 O P E N H O L D D B LISTING By Pei Entity Nam Pace 4 SEP 13, 2007, 10:26 PM ---req: FSE-------leg: GL JL---loc: BI-=--- jcb: 535508 #J428----pgn: CFAOO <1.34> rpt id: CHFLTR02 SER T FUSU CbJes: 80-82 ; GL Postire Dates: 070107-063008 ; (heck Issue Dates: 080107-081507 PE ID PE Natte A(SLLIVT NUMBER / JCB NUMBER Invoice Nud)er D`=pticn St Disc. ATV. Dist. Ant. 7btal: 15,549.58