HomeMy WebLinkAboutAgenda Packet - May 05, 2008 - CCAGREEMENT FOR CLIRATION OF
ARCHAEOLOGICAL COLLECTIONS
ARTICLE 1. PARTIES AND DATE
This Agreement ("Agreement"), is entered into by and between the City of Azusa, a
Municipal Corporation ("the City"), and the Archaeological Collections Facility, Fowler
Museum at UCLA, University of California, Los Angeles, ("the Facility"), on this 5th day
of May, 2008.
ARTICLE 2. RECITALS
2.1 On February 3, 2003, the City approved the Monrovia Nursery Specific
Plan and project and related entitlements, including a Development Agreement.
2.2 Said approvals were based on a number of studies, including an
environmental impact report and various archaeological reports, which resulted in a
number of conditions of approval and mitigation measures to be imposed on the
project.
2.3 Various mitigation measures and conditions of approval dealt with
circumstances in the event archaeological discoveries were made.
2.4 During mass grading operations, a significant archaeological site and
various artifacts ("Archaeological Materials") were found relating to the Tongva tribe,
which were recovered from CA -LAN -240 in 2005 and 2006 .by Cogstone Resource
Management Inc., the City's archaeological consultant, on behalf of the City of Azusa.
2.5 The artifacts have been cleaned, inventoried, and catalogued and are
ready to be curated.
2.6 The City desires to remain the owner of the Archaeological Materials,
but desires to have a curator manage the Archaeological Materials until such time the
City has the facilities and management resources to undertake such curatorship.
2.7 The Facility has a related collection of Tongva and Gabrieleno artifacts,
and desires to act as curator for the City's Archaeological Materials.
ARTICLE 3. TERMS
3.1 City agrees that the archaeological materials derive from Southern
California contexts and relate to Southern California research questions. City agrees
that in the event collections are derived from other localities, prior approval shall be
obtained from the Curator of Archaeology, Archaeological Collections facility.
3.2 The Facility will not accept for curation any human remains, grave
associated materials, or items that are known or believed to be sacred items (i.e.
anything that may be defined as items of "cultural patrimony" according to state or
federal laws). if such items are discovered in collections offered or forwarded to the
Facility, the Curator of Archaeology will not accept them into the permanent collection
and will refund the appropriate curation fee, less a reasonable service charge and
items returned to City at City's expense.
3.3. City agrees that Archaeological Materials requiring special care or equipment
(i.e. climate humidity, or temperature controls; insect -proof storage cabinets; et.) shall not be
accepted for curation in the Facility.
3.4. City agrees that the Archaeological Materials will be accompanied by
provenience data, including a catalog (both a hard copy and in a Facility accepted database)
and originals (or copies) of field notes, level records, and maps as well as charts, slides,
photographs, and other documentation as appropriate. The provenience data is attached
hereby as Exhibit A, and incorporated herein by reference.
3.5 A copy of the report describing, analyzing, and interpreting the Archaeological
Materials is hereby attached as Exhibit B, and incorporated herein by reference.
3.6. The City agrees that it will comply with the Facilities requirements for
submitting items, attached hereto as Exhibit C, and incorporated herein by reference.
3.7 The City agrees to pay a one-time curation fee of $400 per standard archival
box, to be due and payable at or before the time the Archaeological Materials are submitted.
The City agrees to be responsible for meeting all curation obligations.
3.8. Each collection must be properly arranged and cataloged as stated in Exhibit C
to this Agreement. The City agrees to reimburse the Facility for the cost of re -cataloging or
significantly reorganizing a collection that does not meet the criteria as outlined in this
Agreement, which amount shall be subject to the City's review and approval. If the City or its
contractor does not wish to prepare the collection for curation, the facility staff has the ability
to undertake the task at a rate to be determined by the Curator of Archaeology, and approved
by the City, which approval shall not be unreasonably withheld. Notwithstanding anything to
the contrary in this Agreement, the Facility agrees that in the event the Facility determines that
any additional cost not provided for in this Agreement is necessary for the management of
the Archaelogical Materials, prior approval shall be obtained from the City.
3.9. The Facility does not charge for access to collections for legitimate research or
for educational and/or scientific purposes. However, prior arrangements must be made with
the Curator of Archaeology before access to the collection(s) is granted.
3.10 It is understood that all rights and privileges of ownership of the collection are
retained by the City. In particular, the City retains the right to withdraw the collection should
the City develop a suitable repository within the City limits. It is understood that the Facility
will request permission from the City of Azusa to lend or display the collection submitted but
that right to allow access for research and publication is retained by the Facility.
3.11 This agreement shall be executed by both parties and included with the
collection documentation prior to acceptance of the Archaeological Materials by the Facility.
3.12 Parties requesting permission to display or borrow the collection must submit a
formal letter of request to:
City Manager and Cultural and Historic Preservation Commission
City of Azusa
213 E. Foothill Blvd.
Azusa, CA 91702-1395
Said request must state the purpose, time period and detail how each portion of the Facility's
loan requirements, including insurance and security, will be met. The Commission will make a
recommendation to the City Council. The determination of the City Council will be conveyed
in writing to the Facility. The Facility may loan the collection only according to the terms
imposed by the City of Azusa.
Queries in advance of formal letter may be directed to the City Staff assigned to the Cultural
and Historic Preservation Commission.
ARTICLE 4. NOTICES
4.1 As used in this Agreement, "notice" includes, without limitation, the
communication of notice, request, demand, approval, statement, report, acceptance,
consent, waiver, appointment or other communication required or permitted hereunder.
4.2 All notices shall be in writing and shall be considered given: (i) when delivered
in person to the recipient named below; or (ii) three (3) days after deposit in the United
States mail, postage prepaid, addressed to the recipient named below; or (iii) on the date of
delivery shown in the records of the delivery company after delivery to the recipient named
below; or (iv) on the date of delivery by facsimile transmission to the recipient named below.
All notices shall be addressed as follows:
If to the City:
City Manager
City of Azusa
213 East Foothill Blvd.
P.O. Box 1395
Azusa, CA 91702
Facsimile: (626) 334-6358
If to the Curator:
Archaeological Collections Facility
Fowler Museum at UCLA
University of California, Los Angeles,
P.O. Box 951549
Los Angeles, CA 90095-1549
[SIGNATURES CONTINUED ON FOLLOWING PAGE]
ATTEST:
�C.
L.
City Clerk
City Manager
APPROVED AS TO' LEGAL FORM:
BEST BEST & KRIEGER LLP
City Attorney
THE CITY OF AZUSA
Mayor of the City of Azusa
THE FACILITY:
THE FOWLER MUSEUM AT UCLA
jr
��.
Wendy Teeter
Curator of Archa ology
EXHIBIT A
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EXHIBIT B
ARCHAEOLOGICAL REPORT
EXHIBIT C
ARTIFACT SUBMITTAL REQUIREMENTS
] . Individual items (i.e. modified and/or diagnostic artifacts) must be marked with catalog
numbers preferably using the Facility accession numbers (or attached to tags). The
Facility will provide accession numbers upon request. Acceptable labeling procedures
will be provided upon request, but must follow conservation guidelines and use
reversible techniques. Guidelines and techniques are available upon request.
2. Individual items must be placed in polyethylene zip -lock bags with acid -free, 100%
cotton -bond tags. The tags, at a minimum, should include the site number, unit
number, depth, catalog number, and description. It is required that zip -lock bags be
at least 4 mil. in thickness. It is requested that museum quality acid -free boxes be
used for collection containers. Unsealed bags or containers will not be accepted.
3. Separate catalog numbers are to be used for each different group of items (i.e.,
debitage, faunal remains, shellfish remains, soil samples, etc.) from a single level of an
excavation unit. That is, one catalog number can be used for all the debitage from the
same level of a unit. Groups of items must be placed in separate containers (i.e., zip -
lock bag, cardboard box, etc.) with fragile items protected from heavy items.
4. All catalog numbers in a collection must be accounted for. If an item is initially
assigned a number, and is subsequently deleted from a collection, or if a catalog
number is otherwise not used, please indicate such on the final catalog submitted with
the collection. That is, type "unused number" adjacent to the appropriate space on the
catalog and leave all data fields empty. As such, that catalog number will not be
considered to have missing items during future collection inventories or research
investigations.
5. Individual items and groups of items must be appropriately packaged within the
collection to facilitate their retrieval for inventory, examination, or exhibit.
6. Materials must be packed in standard archival (acid -free) boxes (15" X 12" X 10") with
lids and must be appropriately grouped and packed with respect to weight and
fragility. No box is to weigh more than forty (40) pounds. Labels should be attached
to the outside of each box indicating the site number, accession number, box number
(i.e., box #1 of 10 etc.), and heaviness of box (ie., light, medium, heavy). Special
arrangements, and corresponding fee adjustment, will be made for small collections
that do not require the standard box size.
7. Bulky items, such as oversized groundstone and certain historic period materials, not
fitting into standard archival boxes, are charged on a per box basis as appropriate by
weight (i.e., they will be counted as part of the total number of boxes comprising the
collection). Examples include: a 401b. groundstone item will equal one standard
archival box; a two foot long historic artifact weighing 101b. will equal a quarter
standard archival box.
AGENDA
CITY COUNCIL, THE
REDEVELOPMENT AGENCY, AND THE
AZUSA PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM MONDAY, MAY 5, 2008
213 EAST FOOTHILL BOULEVARD 6:30 P.M. -
AZUSA CITY COUNCIL
IOSEPH R. ROCHA
MAYOR
KEITH HANKS ANGEL CARRILLO
COUNCILMEMBER MAYOR PRO -TEM
URIEL E. MACIAS ROBERT GONZALES
COUNCILMEMBER COUNCILMEMBER
NOTICE TO THE PUBLIC Copies of staff reports or other written documentation relating to each item
of business referred to on the Agenda are on file fn the Office of the City Clerk and are, available for
public inspection at the 0ty. Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card
requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting
When called, each person may address any item on or off the agenda during the public participation.
CEREMONIAL
Presentation of Proclamation to Ms. Piedad Marquez Ramirez on the celebration of her 90th Birthday on May
19"'.
Presentation of Certificates of Recognition to those who contributed to the Azusa National Little League field
improvements as follows: DMC Construction, AC Plumbing, New Wires Electric, Vulcan Materials, and Azusa
Light & Water. i
Certificates of Recognition for students and teachers who traveled to Washington, D.C. from the Slauson Middle
School.
i
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec. 54957.6)
Agency Negotiators: Administrative Services Director -Chief Financial Officer Kreimeier
Organizations/Employee: IBEW, SEIU, AMMA, APMA, ACEA
2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code Sec. 54956.9 (al).
AJDM v.City of Azusa, et al. Los Angeles Superior Court, Case No. BS1 11893 and City of Azusa v. AJDM
Corp. Los Angeles Superior Court, Case No. KC051862. (D -Club)
3. CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION (Gov. Code Sec. 54956.9 (a)).
Case No. KC051952-G, City of Azusa v. Senior Care Partnership LP and Century Quality Management
(Villa Azusa Senior Apartments).
4. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8)
Address: 812 N. Azusa Avenue, Azusa, CA 91702
Agency Negotiators: City Manager Delach and Assistant City Manager Malcshanoff
Negotiating Parties: John R. & Lillian O. Cortez, Cortez Family Trust
Under Negotiation: Price and Terms of Payment
REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8
Address: 801 N. Alameda Avenue, Azusa, CA 91 702
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff
Negotiating Parties: John R. & Lillian O. Cortez, Cortez Family Trust
Under Negotiation: Price and Terms of Payment
6. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code Sec. 54957)
Title: City Manager
REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8
Address: 428 - 432 N. San Gabriel, Azusa, CA 91702
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff
Negotiating Parties: LTA LLC
Under Negotiation: Price and Terms of Payment
Any person wishing to comment on any of the Closed Session items listed above may do so now.
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL.
• Call to Order
Pledge to the Flag
Invocation - Pastor Daniel Simonson of Christbridge Immanuel Church
CEREMONIAL -CONTINUED
Mr. and Mrs. Falcon to perform a musical tribute to Mothers in celebration of Mother's Day on Sunday,
May 11, 2008.
05/05/08 PAGE TWO
A. PUBLIC PARTICIPATION
(Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum
time, subject to compliance with applicable meeting rules. Questions to the speaker or
responses to the speaker`s questions or comments shall be handled after the speaker has
completed his/her comments. Public Participation will be limited to sixty (60) minutes time.)
B. REPORTS, UPDATES, AND ANNOUNCEMENTS
C. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended actions will be enacted with one
vote. if Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under SPEC/AL CALL 17TMS.
RECOMMENDED ACTION:
Approve Minutes as written.
2. HUMAN RESOURCES:ACTION ITEMS. RECOMMENDED ACTION: Approve Personnel Action
Requests in accordance with Section 3.3 of the City of Azusa Civil Service Rules and applicable
Memorandum of Understanding(s).
3.
ARCHAEOLOGICAL RESOURCES FOUND ON THE ROSEDALE SITE. RECOMMENDED
ACTION: Execute the Agency Agreement with the Fowler Museum to curate the archaeological
resources found at the Rosedale site.
4. BOND REDUCTIONS FOR TRACTS 54057-02 (GARNET HILL). RECOMMENDED ACTION:
Approve the bond reduction request by Taylor -Woodrow Communities for Tract 54057-02
5. AUTHORIZE THE NOTICE OF COMPLETION FOR THE MEMORIAL PARK BALL FIELD
LIGHTING PROJECT AS COMPLETED BY ACE ELECTRIC IN THE AMOUNT OF $217,901.58
AND AUTHORIZE STAFF TO FILE THE NOTICE OF COMPLETION WITH THE LOS ANGELES
COUNTY CLERK. RECOMMENDED ACTION: Approve the filing of the Notice of Completion
for the Memorial Park; Ball Field Lighting Project as completed by Ace Electric in the amount of
$217,901.58 and authorize staff to file said Notice of Completion with the Los Angeles County
Clerk.
05/05/08 PAGE THREE
6. CITY TREASURER'S REPORT AS OF MARCH 31, 2008. RECOMMENDED ACTION: Receive and
file report.
7. BI -TECH FINANCE SERVER REPLACEMENT AND MIGRATION SERVICES. RECOMMENDED
ACTION: Waive formal sealed bids in accordance with Azusa Municipal Code Section 2-523
section B, Computers, and 2-523 section C, no competitive market and award the issuance of a
Purchase Order to Solution Centers in the amount not to exceed $35,700 for hardware
replacement; and to approve Bi -Tech Software in the amount not to exceed $15,000 for
migration services.
8. PURCHASE OF ELECTRONIC PARKING TICKET WRITERS. RECOMMENDED ACTION: Approve
the purchase of three (3) TicketPro Elite Electronic Parking Ticket Writers from TurboData
Systems in an amount not to exceed $14,535.75 .and approve the purchase based on
TurboData Systems being the lowest bidder for the equipment being purchased.
9. AUTHORIZATION TO PROCEED WITH ISSUANCE OF PENSION OBLIGATION BONDS.
RECOMMENDED ACTION: Direct staff to prepare the required resolutions and documentation
in order to proceed with San Gabriel Valley Pension Obligation Bonds (POB) Group Pricing Pool
developed and managed by Urban Futures Inc.
10. WARRANTS. Resolution authorizing payment of warrants by the City. RECOMMENDED
ACTION: Adopt Resolution No. 08-C37.
CONVENE AS THE REDEVELOPMENT AGENCY
D. AGENCY CONSENT CALENDAR
The Consent Calendar adopting the printed recommended actions will be enacted with one
vote. if Boardmembers or Staff wish to. address any item on the Consent Calendar
individually, it will be considered under SPECLAL CALL ITEMS
1. APPROVAL OF MINUTES OF THE REGULAR MEETING OF APRIL 21, 2008. RECOMMENDED
ACTION: Approve Minutes as written. .
2. AGENCY TREASURER'S REPORT AS OF MARCH 31, 2008. RECOMMENDED ACTION:
Receive and file report.
3. WARRANTS. Resolution authorizing payment of warrants by the Agency. RECOMMENDED
ACTION: Adopt Resolution No. 08-R20.
05/05/08 PAGE FOUR
i
E. AZUSA PUBLIC FINANCING AUTHORITY
The Consent Calendar adopting the printed recommended actions will be enacted with one
vote. lfDirectors or Staff wish to address anyitem on the Consent Calendarindividually, it will
be considered under SPECIAL CALL ITENS.
1. APPROVAL OF MINUTES OF THE REGULAR MEETING OF FEBRUARY 19.2008 AND THE IOINT
MEETING OF MARCH 3, 2008. RECOMMENDED ACTION: Approve Minutes as written.
2. AUTHORITY TREASURER'S REPORT AS OF MARCH 31, 2008. RECOMMENDED ACTION:
Receive and file report.
F. ADIOURNMENT
1. Adjourn.
UPCOMING MEETINGS:
May 14, 2008, (Wednesday)City Council Meeting - 6:30 p.m. (Auditorium)
May 27, 2008, (Tuesday) Utility Board Meeting - 6:30 p.m. (Magnolia Elementary School, 945 E.
Nearfield, Azusa) '
June 2, 2008, City Council Meeting- 6:30 p.m. (Auditorium)
June 16, 2008, City Council Meeting - 6:30 p.m. (Auditorium)
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a city meeting, please contact the City Clerk at 626-812-5229. Nodricadon three
(3) working days prior to the meeting when special services are needed willassist staffin assuring
that reasonable arrangements can be made to provide access to the meeting.
05/05/08 PAGE FIVE
i
SOS
Save Our Schools
Los Angeles County
The San Gabriel Valley Coalition for Education
Alhambra USD
Charter Oak USD
El Rancho USD
Mountain View SD
South Pasadena USD
Arcadia USD
Claremont USD
Garvey SD
Pasadena USD
Temple City USD
Azusa USD
Covina -Valley USD
Glendora USD
Pomona USD
Valle Lindo SD
Baldwin Park USD
Duarte USD
Hacienda La Puente USD
Rosemead SD
Walnut Valley USD
Bassett USD
EI Monte City SD
Monrovia USD
Rowland USD
West Covina USD
Bonita USD
EI Monte UHSD
Montebello USD
San Marino USD
Los Angeles County Office of Education &
Assemblymember Dr. Ed Hernandez
INVITE YOU TO A:
SOS Town Hall Meeting:
2008 State Budget & the Impact on Education
FEATURING:
Ron Bennett, School Services of California, Inc.
Assemblymember Dr. Ed Hernandez
Ken Shelton, Los Angeles County Office of Education
Adonai Mack, Association of California School Administrators
Patty Scripter, CA State Parent Teacher's Association
Thursday, May 22, 2008 @ 6-8 pm
Azusa Pacific University (East Campus)
Munson Chapel
901 E. Alosta Ave., Azusa, CA 91702
(Please park in the Faculty Parking at the corner of Alosta Ave. & Citrus Ave.
or in Lot A off of University Way & Citrus Ave.)
RSVP kindly requested but not required for attendance. For more info please call
•.the 57th Assembly District Office at 626-960-4457
CITY OF AZUSA
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
MONDAY, APRIL 21, 2008 - 6:40 P.M.
The City Council of the City of Azusa met in regular session at the above date and time in the
Azusa Auditorium, located at 213 Fast Foothill Boulevard, Azusa, CA, 91702.
CLOSED SESSION
Closed Sess
Mr. Jesse Butanda addressed Council regarding Labor Negotiations asking what the proposals J. Butanda
from the bargaining units include. Comments
Mr. Mike Lee addressed Council regarding Labor Negotiations and asked if the information was M. Lee
confidential. Comments
City Manager Delach responded stating that the negotiations are confidential until the final City Mgr
contracts/memoranda of understanding are completed. Response
The City Council recessed to Closed at 6:43 p.m. to discuss the following:
CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec. 54957.6)
Agency Negotiators: City Manager Delach and Assistant City Manager Person
Organizations/Employee: AMMA, ACEA, APMA, SEIU
Recess
Conf w/Labor
Neg
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov Code Sec 54956.9 (a))Conf w/legal
Redevelopment Agency of the City of Azusa v. Martin G. Habern et.al. Los Angeles Superior Cnsl
Court BC 388145.
REAL PROPERTY NEGOTIATIONS fGov. Code Sec 54956 81
Property Address: 809 N. Azusa Avenue; Azusa, CA 91702
Negotiating Parties: Robert H. Harbin, III, CBS bill board
Agency Negotiators: City Manager Delach and Assistant City Manager Person
Under Negotiation: Price and Terms of Payment
Real Prop
Neg
The City Council reconvened at 7:35 p.m. City Attorney Carvalho advised that there was no Reconvened
reportable action taken in Closed Session and with regard to Real Property Negotiation, the City Attorney
address is a bill board by CBS.
Mayor Rocha called the meeting to order.
Adon Hernandez led in the pledge to the Flag.
Call to Order
Flag Salute
INVOCATION was given by Pastor Ruben Mora of the Church of the Nazarene; he then Invocation
reminded all that May 1" is the National Day of Prayer which will be held at the Church of the
Nazarene on Azusa and 5" Street.
ROLL CALL
PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
ABSENT: COUNCILMEMBERS: NONE .
Roll Call
ALSO PRESENT: Also Present
City Attorney Carvalho, City Manager Delach, Assistant City Manager Person, Assistant to the
Utilities Director Kaischeuer, Police Captain Street, Director of Public Works/Assistant City
Manager Makshanoff, Public Information Officer Quiroz, Administrative Services Director —
Chief Financial Officer Kreimeler, City Clerk Mendoza, Deputy City Clerk Toscano,
CEREMONIAL Ceremonial
Certificates of Participation were presented to the winning schools in the Beverage Container Beverage
Recycling Contest from October 2007 to February 2008. Gladstone Street Elementary School Container
(I'), Hodge Elementary School (2ntl) and Mountain \flew Elementary School (V). The following Recycling
schools were awarded certificates of appreciation for their participation in the contest: Center Contest
Middle School, Dalton Elementary School, Foothill Middle School, and Paramount Elementary
School.
PUBLIC PARTICIPATION
Pub Part
Mr. Mike Lee addressed Council welcoming Jorge Rosales' father who was in attendance at the M. Lee
meeting; he made comments and announcements as follows: Joint meeting with the Azusa Comments
School Board; Stamp Out Hunger on Saturday May 101°; Jakes Hot Dog Ribbon Cutting; T -
Burgers is open for business; Safe House Program; Congratulations to Jess Alva on his son
becoming the new Police Chief of Baldwin Park; and local graffiti clean up.
Ms. Madelyn Payne, President of the Friends of the City Library, invited all to attend Author's M. Payne
Night at the Azusa Library on Thursday, May 1, 2008 from 6 p.m. — 8 p.m., T. Jefferson Parker, Comments
author of L.A. Outlaws and Storm Runners will be a guest speaker.
Ms. Maricela Cueva, President of Azusa Beautiful, thanked all for attending the Azusa Beautiful M. Cueva
celebration and announced Support Our Troops Banner Cleanup on Saturday, 9-12 noon. Comments
Mayor Rocha added that they will also be cleaning up the graffiti on the sidewalks, etc.
Ms. Sandra Rentschler of Sister City Committee, invited youth of Azusa to take part In the
Sister City Youth Exchange with Zacatecas, Mexico; ages 12 — 18 years; travel date is July I I m S. Rentschler
to August 1; cost is $375.00 per child who will be housed by families in Zacatecas. The children Comments
of Zacatecas will in turn visit Azusa and chaperons take trips to Disneyland, etc. For further
information contact Sharon Lewis at 626 253 0966; maximum number of children is ten and
there are three at this time.
Ms. Suzanne Avila of the California Resources Connection, thanked all for coming to Think S. Avila
Riverl Clean up over the weekend and provided statistics on trash pick up, steps taken, people Comments
in attendance and thanked the planning team which Include Azusa Police Department,
Recreation and Planning.
Ms. Irene Vllapanla, Executive Director of the Azusa Chamber of Commerce, presented an 1. Allapania
update on Chamber activities such as new members, programs i.e. Shadow Program, Chamber Comments
Mixer, luncheon presentation and she thanked to School Superintendent Cynthia Cervantes
McGuire for her Involvement. She announced that Emergency Services Coordinator Olga
Bruno will be offering training entitled Continuing Business In the Face of Disasters and she
invited all to the Change of Command Ceremony at the Azusa National Guard Readiness Center
on May Yd.
Ms. Barbara Dickerson, Member of the Azusa School Board, thanked Council for coordinating B. Dickerson
the Joint Council/School Board meeting on Thursday stating that it was very productive and also Comments
thanked Council for its support of the schools, i.e. safe schools, joint use projects, and the
recycling programs.
Mr. Dennis Willut addressed Council with questions regarding the parking lot for seniors and D. Willut
density with regard to the Dalton Properties Project; he requested a 10% discount for seniors Comments
on utility bills and cable television; library hours be extended and they provide the Financial
Times newspaper; need for a State Library in the City and underground utility poles.
City Manager Delach responded to questions stating that several people including Senior City Mgr
Advisory Counsel provided Input into the Dalton Properties Project; no action will be taken on Response
the parking lot until there is agreement among all. The building height is in compliance with the
building code, public hearings were held which were open to the public and televised. Mr.
Willut was Invited to the Utility Board to talk about his concerns with utilities and was advised
to contact staff to receive any copies of documents.
04/21/08 PAGE TWO
REPORTS. UPDATES COUNCIL BUSINESS'AND ANNOUNCEMENTS -STAFF Rpts/Updates
Update on Covina Irrigating Company (CIC) proposed waterline easement on private property Update on
within the city limits. City Attorney Carvalho provided background on the matter and stated CIC
that mediation was held between the two entities, but it was continued. She recommended
that a date be set in to come back to Council at the next available meeting in order the matter
may be heard. Moved by Mayor Pro -Tem Carrillo, seconded by Councilmember Hanks and
carried that the Item be scheduled before Council at the May 5"' meeting. (The publication
deadline was not able to be met and the meeting was scheduled for May 14, 2008 meeting).
Councilmember Macias dissenting.
Moved by Councilmember Hanks, seconded by Councilmember Gonzales and unanimously Proc for
carried to approve a proclamation honoring Mr. and Mrs. Chagolla on the celebration of their Chagolla
50`h Wedding Anniversary.
Moved by Councilmember Macias, secorided by Mayor Pro -Tem Carrillo and unanimously Cert of Rec
carried to approve request of Councilmember Macias for Certificates of Recognition to the Impvmts
entities who donated services and materials to provide improvements to the Azusa National To AzNat
Little League field as follows: DMC Construction, AC Plumbing, New Wires Electric, Vulcan League
Materials, and Azusa Light a Water. The Certificates will be presented at the May 5'h Council
Meeting.
Moved by Councilmember Macias, seconded by Councilmember Gonzales and unanimously Ltr of Apprec
carried to approve request of Councilmember Macias for a letter of appreciation to be sent to Cal -Trans
Cal -Trans, to the attention of Doug Failing,. in appreciation for the work they have done in the
City.
Moved by Councilmember Gonzales, seconded by Mayor Pro -Tem Carrillo and unanimously Proc National
carried to approve request for Proclamation for National Day of Prayer on May 1, 2008, to be Day of Prayer
presented to the Azusa Ministerial Association and Azusa Pacific University.
Moved by Councilmember Hanks, seconded by Councilmember Gonzales and unanimously Proc Jesus
carried to approve request for Proclamation for Jesus Is Lord Church in celebration of its W Is Lord Church
Anniversary.
Mayor Pro -Tem Carrillo thanked the local schools who participated in the Recycling Program
Carrillo
and recommended they take a tour of the Athens MRF, Materials Recycling Facility.
Comments
Councilmember Gonzales invited all to the' Cinco de Mayo celebration to be held May 4`h, at
Gonzales
the City Hall Front Lavin; there will be Markachis, food vendors, jumpers, soccer clinic, etc. For
Comments
further information contact Recreation Coordinator Lenore Gonzales at 812-5115. He also
Rocha
announced that a local band, Tom Gonzales, will be making Its debut on Saturday, April W at
Comments
9 p.m. at 11 Forno; he thanks Council and Azusa School Board members for attendance at the
Joint Meeting.
Councilmember Macias thanked the Public Works Department and Police Department for Macias
removing and monitoring the graffiti throughout the City; he encouraged residents to report it. Comments
He suggested that photos taken at the Council meetings be posted on the web for easy access;
City Manger Delach responded stating that staff would look into the feasibility i.e. liabilities,
permission from participants.
Councilmember Hanka provided an update on the Gold Line stating that there is a need for the Hanks
public to support the Foothill Extension and encourage MTA to place it in the Long Range Comments
Transportation Plan with funding; he noted -that the public comment period ends on April 2,V h.
He then shared a proud moment with all that his wife and daughter will be receiving their
Bachelors Degree soon.
City Manager Delach announced that thel regularly scheduled Council Meeting of May 19,
City Mgr
2008, will be rescheduled for Wednesday, May 14, 2008, 6:30 p.m., Closed Session and 7:30
Meeting date
p.m. regular session, due to Council and staff attendance at the ICSC. He stated that the
change
Planning Commission Meeting will be held on Tuesday, May 13, 2008.
1
Mayor Rocha announced the Memorial Park Lighting Project Ribbon Cutting on April 30' at 5
Rocha
p.m. and on May 3rtl at 8 a.m. tree planting:on Donna Beth and at 10 a.m. is Loyalty Day at the
Comments
VEIN.
04/21/08 PAGE THREE
Sched Items
SCHEDULED ]ITEMS
PAVEMENT
BID AWARD FOR PAVEMENT MANAGEMENT PROGRAM - YEAR 5 IMPROVEMENTS, PROJECT MANAGEMENT
NO. 07-06. Director of Public Works/Assistant City Manager Makshanoff addressed the item PLAN YEAR
providing information regarding the specifications, eight responses were received, and 5
estimated cost of project and the result Is that 85% of city streets are paved. He noted that
they are working with Light and Water Department and Los Angeles County regarding working
around their projects and that a targeted date for completion is June 30". City Attorney
Carvalho responded to question regarding possible saving from the project to pave National
Little League site stating that they will look at alternatives on how to address that matter.
Contract to
Moved by Mayor Pro Tem Carrillo, seconded by Councllmember Hanks and unanimously Sully -Miller
carried to award a contract to Sully -Miller Contracting Co. for the "Pavement Management Pavement
Program -Year 5 Improvements, Project No. 07-06" in the amount of $2,059,793.00.
.
Purchase of
APPROVE PURCHASE AND SALE AGREEMENT FOR 819 N. ANGELENO AVENUE. Director of
819 N. A
Public Works/AssIstant City Manager Makshanoff addressed the item providing information that
the site is a private residence, cost is $250,000 pending the house appraisal, and that its intent
is to expand the City Yard. He also responded to questions that the occupants may be renters
and they will provide screening .
Purchase
Moved by Councilmember Hanks, seconded by Councilmember Gonzales and unanimously
Approved
carried to approve the Purchase and Sale Agreement for 819 N. Angeleno Avenue.
R. Person
Assistant City Manager Person addressed the issue dealing with the Vasquez Conservation,
Application
Education and Recreation Center, stating that the funding agency Is the San Gabriel & Lower
Grant Funds
Los Angels Rivers and Mountains Conservancy, Belinda Faustinos. The two entities who
submitted grant applications are San Gabriel Mountains Regional Conservancy (SGMRC),
Executive Director Dr. Croissant, and California Resource Connections (CRC); both for the
acquisition of the Vasquez property; the funding agency has reviewed both and has asked that
the application submitted by CRC/City be withdrawn as SGMRC has already spent much time
processing, obtaining appraisals, have a willing seller, etc. He responded to questions posed
by Councilmembers.
Mayor Pro -Tem Carrillo offered a Resolution entitled:.
Res. 08-C33
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, SUPPORTING
Supporting
THE SAN GABRIEL MOUNTAINS REGIONAL CONSERVANCY APPLICATIONS FOR GRANT
SGMRC
FUNDING APPLICATIONS THROUGH VARIOUS CONSERVANCY AGENCIES, STATE AND
Funding apl
FEDERAL FUNDING SOURCES RELATING TO THE ACQUISITION OF 40 ACRES OF PRIVATELY
To acquire
OWNED, HILLSIDE OPEN SPACE (KNOWN AS THE VASQUEZ CONSERVATION, EDUCATION-
Vasquez Prop
AND RECREATION CENTER) IN THE CITY OF AZUSA.
Moved by Mayor Pro -Tem Carrillo, seconded by Councilmember Macias to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
The CONSENT CALENDAR consisting of Items D -I through D- 4 was approved by motion of Consent Cal
Mayor Pro -Tem Carrillo seconded by Councilmember Gonzales and unanimously carried. Approved
1. The minutes of the regular meeting of April 7, 2008, were approved as written. Min appvd
2. Human Resources Action Items were approved as follows: HR Action
Merit Increase and/or Regular Appointments: R. Arevalo. Items
New Appointments: C. McNamara, Assistant Director of Community Development and B.
Horton, Line Mechanic.
Separation: J. Tingley, Facility Maintenance Worker.
3. Approval was given for the Notice of Completion for the painting of the downtown NOC Safety
light/safety standards as completed by Bithell Inc. in the amount of $14,230.00 and Standards
authorization was given to staff to file the same with the Los Angeles County Clerk. Bithell Inc.
04/21/08 PAGE FOUR
4. The following resolution was adopted and entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 08-C34
CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME Warrants
ARE TO BE PAID.
SPECIAL CALL ITEMS
None.
Special Call
None
THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONVENED AT 9:05 P.M. CRA convene
THE CITY COUNCIL RECONVENED AT 9:06 P.M. Cncl rcnvd
ORDINANCES/SPECIAL RESOLUTIONS
Councilmember Hanks offered an Ordinance entitled:
Ord/Spec Resos
SECOND READING AND ADOPTION OF PROPOSED ORDINANCE APPROVING .ZONING Dalton Prop
ORDINANCE AMENDMENT ZCA-226 AND Z-2007-01 FOR THE DALTON -FOOTHILL MIXED- Zoning Ord
USE DEVELOPMENT APPLICATION. (PUBLIC HEARING HELD APRIL 7, 2008).
Councilmember Hanks offered an Ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING DEVELOPMENT Ord. 08 -OI
CODE CHANGE NO. ZCA-226 AND Z-2007-01 TO CREATE THE DOWNTOWN NORTH Zone Change
DALTON OVERLAY ZONE IN THE 700 BLOCK OF N. DALTON AVE. (APN 8608-028-908, 8608- 700 N. Dalton
028-904, 86008-028-903, 9608-028-901, 8608-028-905, 8608-029-901, 8608-029-900,
9608-029-909, 8608-029-908, 8608-029-907, 8608-029-906,.8608-029-904, and 8608-
029-0030)
Moved by Councilmember Hanks, seconded by Councilmember Macias to waive further
reading and adopt. Ordinance passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: CARRILLO, MACIAS, HANKS
NOES: COUNCILMEMBERS: GONZALES, ROCHA
ABSENT: COUNCILMEMBERS: NONE
City Attorney Carvalho addressed the proposed Urgency Ordinance regarding Establishment of
Businesses offering massages stating that the City has been receiving numerous applications
for massage permits; although the City has regulations and zoning that apply to the uses there
is a need for more stringent standards due. to possible illegal activities that could occur. She
stated that there is a requirement of a 4/5 vote and that there staff would have to follow up
with a Public Hearing by Monday, June 2, 2008. She referred to the staff report which contains
certain findings. - -
Councilmember Hanks offered an Urgency Ordinance entitled:
AN INTERIM URGENCY ORDINANCE OF' THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, ENACTED PURSUANT'TO CALIFORNIA GOVERNMENT CODE SECTION 65858
TEMPORARILY PROHIBITING THE ESTABLISHMENT OF BUSINESSES OFFERING MASSAGES
PENDING STUDY AND ADOPTION OF REGULATORY AND ZONING STANDARDS.
Moved by Councilmember Hanks, seconded by Macias to waive further reading and adopt.
Urgency Ordinance passed and adopted by the following vote of the Council:
. AYES: COUNCILMEMBERS: GONZALES., CARRILLO, MACIAS, HANKS, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
City Attorney
Comments
Urgency Ord
Massage
Permits
Ord. 08-02
Prohibiting
Establishment
Business
Offering
Massages
Discussion was held regarding a possible policy on the use of public appearance photos and
Dis Policy
how they may be used.
Photos
Board Member Hanks advised that he will not be in attendance at the Utility Board Meeting on
Hanks
April 28, 2008, as he will be out of town on business.
Comment
Public Information Officer Quiroz advised that with regard to the photographic issue, whenever
PIO Quiroz
he photographs individuals at meetings he provides them with his business card and they can
Comment
contact him if they would like a copy of the photograph.
04/21/08 PAGE FIVE
Moved by Mayor Pro -Tem Carrillo, seconded by Councilmember Hanks and unanimously Adjourn
carried to adjourn.
UPCOMING MEETINGS: Upcoming
Meetings
April 28, 2008, Utility Board Meeting -6:30 p.m. (Light and Water Conference Room)
May 5, 2008, City Council Meeting - 6:30 p.m. (Auditorium)
May 14, 2008, (Wednesday) City Council Meeting -6:30 p.m. (Auditorium) -
TIME OF ADJOURNMENT: 9:14 P.M.
CITY CLERK
NEXT RESOLUTION NO. 2008-C35.
NEXT ORDINANCE NO. 2008-03.
04/21/08 PAGE SIX
CITY OF AZUSA
MINUTES OF THE CITY COUNCIL
SPECIAL MEETING
SATURDAY, MARCH 8, 2008 -1:00 P.M.
The City Council of the City of Azusa met in special session at the above date and time at the
National Guard Armory located at 340 N. Orange Place, Azusa.
Mayor Rocha called the meeting to order.
Call to Order
ROLL CALL
Roll Call
PRESENT: COUNCILMEMBERS: GONZALES, MACIAS, ROCHA
ABSENT: COUNCILMEMBERS: HANKS, CARRILLO
ALSO PRESENT: Also Present
City Manager Delach, Assistant City Manager Person, Director of Recreation and Family
Services Jacobs, City Clerk Mendoza.
Pub Part
PUBLIC PARTICIPATION
An open forum was held to receive input from the community and discussion on the future use Community
of the Armory building. No action was taken. Forum
CLOSED SESSION ITEM Closed Sess
It was consensus of the City Council to recess to Closed Session at 2:15 p.m. to discuss the Recess
following:
REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop
Address: 650 E. Sierra Madre Avenue, two 890 reservoirs as "Located at Neg
the Foothill of the San Gabriel Mountains in the City of Azusa."
Negotiating Parties: Azusa Land Partners
Agency Negotiators: City Manager Delach and Assistant City Manager Person
Under Negotiation: Price and Terms of Payment
The City Council reconvened at 3:23 -p.m, There was no reportable action taken. Reconvened
No action
It was consensus of Councilmembers to adjourn.
Adjourn
TIME ADJOURNMENT: 3:24 P.M.
CITY CLERK
NEXT RESOLUTION NO. 08.19
- CITY OF AZUSA
MINUTES OF THE CITY COUNCIL
SPECIAL JOINT MEETING
WITH THE AZUSA SCHOOL BOARD
THURSDAY, APRIL 17, 2008 - 6:30 P.M.
The City Council of the City of Azusa met in special session at the above date and time in the
National Guard Armory Readiness Center located at 1351 W. Sierra Madre Avenue, Azusa.
Mayor Rocha called the meeting to order.
Call to Order
David Santellan led in the pledge to the Flag.
Flag Salute
INVOCATION was given by Burke Hamilton, Member of the Azusa School Board
Invocation
ROLL CALL
Roll Call
PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
ABSENT: COUNCILMEMBERS: NONE
MEMBERS OF THE AZUSA UNIFIED SCHOOL DISTRICT SCHOOL BOARD PRESENT: ILENE AUSD MEMBERS
OCHOA, PRESIDENT, ROSEMARY GARCIA, VICE PRESIDENT, XILONIN CRUZ-GONZALEZ,
BARBARA DICKERSON, AND BURKE HAMILTON
ALSO PRESENT: Also Present
City Attorney Torres, City Manager Delach, Assistant City Manager Person, Director of Public
Works/Assistant City Manager Makshanoff, Library Director Tovar, Director of Recreation and
Family Services Jacobs, Director of Resource Management Tang, Chief of Police Garcia, City
Clerk Mendoza, Office Specialist I Gonzales, Deputy City Clerk Toscano.
PUBLIC PARTICIPATION Pub Part
Mr. Mike Lee addressed Council and School Board Members .expressing thanks for the joint M. Lee
meeting and that there was a need to discuss the subjects listed on the agenda. Comments
AGENDA ITEMS
1. Update on the Rosedale Prolect and K-8 School Site. City Manager Delach provided the
following information: Sierra Madre is now open. Two Rosedale builders, Fieldstone and
William Lyon Homes, have stopped building and manning sales offices. Christopher and
Taylor Woodrow are still operating. The grading is progressing as well as other elements, i.e.
parks, railroad bridges, etc. Assistant School Superintendent Frick addressed the issue of the
school site stating that preliminary trenching was done and a potential earthquake fault was
identified, but was inconclusive due to rainy weather; there has been no activity since October
2007. The school should be open in about 2011 or 2012. Discussion was held regarding
graffiti -video camera, clean up of certain areas and responsibility, park will be completed by
end of month and City will take over. Mr. Trapp of ALP spoke about earthquake study:
easterly boundary and easterly side of school site there are no faults. With regard to
inconclusive area, It will be complete by end of July. Improvements to the Dalton school site,
not know yet, Palm Drive - work still needed , hope to finish July- August.
2. City Library Development Options. City Manager Delach advised that the concept which
is supported by the DNAC is the possibility of a stand only new Library or a joint Senior Citizen
Center Library Facility; he noted that they would like the AUSD to be involved to make sure it Is
a student friendly environment. Library Director Tovar addressed the issue detailing a
conference he will be attending and presenting the concept/project for the purposes of design.
Discussion was held regarding the details of the proposed project; all in attendance were in
favor and talked about possible joint uses i.e. AUSD/Clty, for the center; all agreed the seniors
would be included in the discussions and there would be the creation of joint committees.
Agenda Items
Update Rosedale
Project & K-8
School Site
City Library
Development
Options
3. Homeless Assistance Program. :Mr. Gary Creel, Coordinator of Child Welfare &
Attendance and Silvana Aguirre Cavazos presented information on the Homeless Education
Support which Included: McKinney-Vento Homeless Assistance Act, Homeless Children &
Youth Education, Definition of Homeless, AUSD board Policy, McKinney-Vento Homeless Act,
The Loss of Funding, Alternative Funding Identification Process, Direct Community Support,
Think Together Program, Referrals to Local Agencies, Health Services; and Outreach
Consultant. Discussion was held regarding the services.
Mr. Bill Baca on behalf of Senator Gloria Romero stated that she is fighting for education and
regard to the budget, she will be fighting for no cuts for health care.
4. Azusa Water & Electric Utility Update. Director of Resource Management Tang provided
update on the water drought and the need for the water conservation program, the process
and the results, noting that when there was a need to reduce water consumption by 10%, 20%
and 30% during the past six months, residents and commercial customers complied and
although the mandatory water conservation is still in effect, due to recent rains and reduction
by customers, the water situation is stable. He talked about the investment in water
infrastructure, and capital improvement projects In the future, due to population growth,
water resources dwindling and certain restrictions on the Import of water, there is still a need
to continue water conservation. He provided an update on Electrical stating that renewable
energy procurement programs are being imposed due to state unfunded mandate, where
there is a need to procure 20% from renewable power by 2010, he detailed and responded to
question posed by Council and Board Members regarding solar/rebate programs and new
Water Treatment Plant.
Homeless
Assistance
Program
B. Baca
Romero
B. Tang
Wtr & Elect
Update
5. School Resource Officer [SRO) Program. Chief of Police Garcia and Officer Mark SRO Program
Horeczko, SRO at Azusa High School, addressed the issue and responded to.questions posed.
Officer Horeczko advised that Officer Landeros will be substituting for him while he is out on
leave. Discussion was held regarding the lack of an SRO at Gladstone High School and
Superintendent Cervantes -McGuire detailed that it was funded by City of Covina and the
Officer is no longer there due to a shortage of Police Officers and lack of funding.
6. Azusa National Little League. Discussion was held regarding the Azusa National Little Azusa National
League and the responsibilities for maintenance of the facility. Azusa Unified School District Little League
has a five year agreement with Azusa National Little League which says they should maintain
the property; the AUSD would supply paint In the event of graffiti. The City of Azusa supplied
paint and donated $500 to both leagues, i.e. American and National. Councilmember Macias
suggested that the City, AUSD, and volunteers do a thorough evaluation of the facility as it is in
need of much work, i.e. replace asphalt, electrical improvements, and there are liability issues.
Comments were heard from David Alva, Safety Officer, Stephanie Mills, Mike Duran, vice
President, and Steve Juarez, President regarding graffiti removal, alleged inequality of the two
leagues, and statistics of the National Little League. Additional discussion was held regarding
graffiti removal, trash pick up, color of paint, funding options, soccer players, fencing, trash
and a possible joint use agreement sub -committee.
7. Azusa's College &Military Bound Graduate Recognition Program. City Manager Delach Recognition
provided an update that a committee was created which included Mayor Pro -Tem Carrillo, Program
President Ochoa, they obtained prices, $1200 for banners, one for each high school,
estimated it would be $200-$300 for Certificates of Recognition and are awaiting the names
of the students, It was suggested that the names be listed on local cable television, and at
public Library and the money will come from the Sponsorship Fund; all were In favor.
Councilmember Gonzales presented the'Safe House Program to Council and AUSD, detailing Gonzales
Its concept, noting there Is a need to'secure a grant for it and that he will obtain and Safe House
administer it. There is a need to work out details and a plan to administer It. Program
I
Moved by Mayor Pro -Tem Carrillo, sec6nded by Councilmember Macias and unanimously Adjourn
carried to adjourn.
TIME ADJOURNMENT: 10:07 P.M.
CITY CLERK
NEXT RESOLUTION NO. 08-C33.
04/17/08 PAGE TWO
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: KERMIT FRANCIS, INTERIM DIRECTOR OF HUMAN RESOURCES/PERSONNEL OFFICER
VIA: F.M. DELACH, CITY MANAGER'
DATE: MAY 5, 2008
SUBJECT: HUMAN RESOURCES ACTION ITEMS
RECOMMENDATION
It is recommended that the City Council approve the following Personnel Action Requests in accordance with the
City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
BACKGROUND
On April 22, 2008, the Personnel Board confirmed the following Department Head recommendation regarding
the following Personnel Action requests.
A. MERIT INCREASE AND/nR RFCA n AR APPnINTMMIT
`.DEPARTMENT
NAME
CLASSIFICATION
ACTION/EFF
RANGE/STEPr
:•DATE , : I
BASE M'O.SALARY
PD
Robert Chivas
Police Officer
Reg Appt
6101/2
02/23/2008
$5,310.75
PD
Christopher Grant
Police Officer
Reg Appt.
6101/2
11/23/2007
$5,310.75
PD
Jason Poulos
Community Service Officer
Reg Appt.
9170/2
12/03/2007
$3,621.33
FN
Elizabeth Lorusso
Account Specialist I
Merit Inc.
4150/3
01/24/2008
$3,300.90
FN
Susan Paragas,
Budget Analyst
RegAppt/Merit Inc
4211/3
04/16/2008
$5,893.28
UTL
Christine Cusick
Customer Service
Merit Inc
5154/4
Representative 1
04/04/2008
$3,520.92
UTL
Maria Gomez-
Customer Service
Merit Inc
5154/4
Ville as
Representative 1
04/04/2008
$3,520.92
B. NEW APPOINTMENT: The following appointments have been requested by department heads pursuant
to the Rulvc of ThP Civil SFrvirP Svstpm.
DEPARTMENT
NAME
CLASSIFICATION
EFFECTIVE DATE
-RANGE/STEP
_.
`BASE lV(O SALARY ;.
UTL
Garret Conrad
Water Distribution Worker I
Pending physical
5167/1
and fingerprints
$3,463.52
UTL
Ruben Lopez
Water Distribution Worker 1
Pending physical
5167/1
and fingerprints
$3,463.52
C. SEPARATION: The following ser)arations are submitted for informational Durposes.
:DEPARTMENT,• NAME. CLASSIFICATION: ETFEC NE DATE"
Administration Robert Person Assistant City Manager 4-24-2008
Economic &Community Development Bruce Coleman Director of Economic & 4-17-2008
Community Development
FISCAL IMPACT
There is no fiscal impact, as positions listed are funded in approved department budgets.
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JAMES MAICSHANOFF, DIRECTOR OF PUBLIC WORKS
VIA: F.M. DELACH, CITY MANAGER
BY: ROY BRUCKNER, PROJECT MANAGER
DATE: MAY 14, 2008
SUBJECT: AGENCY AGREEMENT BETWEEN THE CITY OF AZUSA AND THE FOWLER MUSEUM
TO CURATE ARCHAEOLOGICAL RESOURCES FOUND ON THE ROSEDALE SITE
RECOMMENDATION
It is recommended that the City Council execute the Agency Agreement with the Fowler Museum to
curate the archaeological resources found at the Rosedale site.
SUMMARY
During the monitoring of grading activities of the Rosedale site, significant artifacts were found, which
have been inventoried, interpreted and presented in a report prepared by the City's consulting
archaeologist, Cogstone Resource Management. These findings were presented to the Historic
Preservation Commission in September, 2006, and the City Council in October, 2006.
The Commission and City Council directed Staff to prepare an agreement with the Fowler Museum at
UCLA to curate the artifacts, but to also ensure that the City would retain ownership, as well as retain
approval authority for any future display and/or loaning of the collection. Accordingly, the attached
agreement has been prepared for Council consideration.
The attached document is based on a standard agreement used by the Fowler Museum for all its
curation activities with agencies, but it has been modified to conform to the City's format. Section
3.1 O of the Agreement speaks to the matter of ownership and approval authority. The CityAttorney
has reviewed the agreement, and the agreement has already been executed by the Fowler Museum.
FISCAL IMPACT
The approval of the Agency Agreement would result in a one-time curation fee, determined to be
$7,600. Azusa Land Partners has agreed to pay this fee, and has already issued a check for that
amount.
AGREEMENT FOR CURATION OF
ARCHAEOLOGICAL COLLECTIONS
ARTICLE 1. PARTIES AND DATE
This Agreement ("Agreement"), is entered into by and between the City of Azusa, a Municipal
Corporation ("the City"), and the Archaeological Collections Facility, Fowler Museum at UCLA,
University of California, Los Angeles, ("the Facility"), on this _ day of 2007.
ARTICLE 2. RECITALS
2.1 On February 3, 2003, the City approved the Monrovia Nursery Specific Plan
and project and related entitlements, including a Development Agreement.
2.2 Said approvals were based on a number of studies, including an environmental
impact report and various archaeological reports, which resulted in a number of conditions of
approval and mitigation measures to be imposed on the project.
2.3 Various mitigation measures and conditions of approval dealt with
circumstances in the event archaeological discoveries were made.
2.4 During mass grading operations, a significant archaeological site and various
artifacts ("Archaeological Materials") were found relating to the Tongva tribe, which were
recovered from CA -LAN -240 in 2005 and 2006 by Cogstone Resource Management Inc., the
City's archaeological consultant, on behalf of the City of Azusa.
2.5 The artifacts have been cleaned, inventoried, and catalogued and are ready to
be curated.
2.6 The City desires to remain the owner of the Archaeological Materials, but
desires to have a curator manage the Archaeological Materials until such time the City has the
facilities and management resources to undertake such curatorship.
2.7 The Facility has a related collection of Tongva and Gabrieleno artifacts, and
desires to act as curator for the City's Archaeological Materials.
ARTICLE 3. TERMS
3.1 City agrees that the archaeological materials derive from Southern California
contexts and relate to Southern California research questions. City agrees that in the event
collections are derived from other localities, prior approval shall be obtained from the Curator
of Archaeology, Archaeological Collections facility.
3.2 The Facility will not accept for curation any human remains, grave associated
materials, or items that are known or believed to be sacred items (i.e. anything that may be
defined as items of "cultural patrimony" according to state or federal laws). If such items are
discovered in collections offered or forwarded to the Facility,. the Curator of Archaeology will
not accept them into the permanent collection and will refund the appropriate curation fee,
less a reasonable service charge and items returned to City at City's expense.
3.3. City agrees that Archaeological Materials requiring special care or equipment
(i.e. climate humidity, or temperature controls; insect -proof storage cabinets; et.) shall not be
accepted for curation in the Facility.
3.4. City agrees that the Archaeological Materials will be accompanied by
provenience data, including a catalog (both a hard copy and in a Facility accepted database)
and originals (or copies) of field notes, level records, and maps as well as charts, slides,
photographs, and other documentation as appropriate. The provenience data is attached
hereby as Exhibit A, and incorporated herein by reference.
3.5 A copy of the report describing, analyzing, and interpreting the Archaeological
Materials is hereby attached as Exhibit B, and incorporated herein by reference.
3.6. The City agrees that it will comply with the Facilities requirements for
submitting items, attached hereto as Exhibit C, and incorporated herein by reference.
3.7 The City agrees to pay a one-time curation fee of $400 per standard archival
box, to be due and payable at or before the time the Archaeological Materials are submitted.
The City agrees to be responsible for meeting all curation obligations.
3.8. Each collection must be properly arranged and cataloged as stated in Exhibit C
to this Agreement. The City agrees to reimburse the Facility for the cost of re -cataloging or
significantly reorganizing a collection that does not meet the criteria as outlined in this
Agreement, which amount shall be subject to the City's review and approval. If the City or its
contractor does not wish to prepare the collection for curation, the facility staff has the ability
to undertake the task at a rate to be determined by the Curator of Archaeology, and approved
by the City, which approval shall not be unreasonably withheld. Notwithstanding anything to
the contrary in this Agreement, the Facility agrees that in the event the Facility determines that
any additional cost not provided for in this Agreement is necessary for the management of
the Archaelogical Materials, prior approval shall be obtained from the City.
3.9. The Facility does not charge for access to collections for legitimate research or
for educational and/or scientific purposes. However, prior arrangements must be made with
the Curator of Archaeology before access to the collection(s) is granted.
3.10 It is understood that all rights and privileges of ownership of the collection are
retained by the City. In particular, the City retains the right to withdraw the collection should
the City develop a suitable repository within the City limits. It is understood that the Facility
will request permission: from the City of Azusa to lend or display the collection submitted but
that right to allow access for research and publication is retained by the Facility.
3.11 This agreement shall be executed by both parties and included with the
collection documentation prior to acceptance of the Archaeological Materials by the Facility.
3.12 Parties requesting permission to display or borrow the collection must submit a
formal letter of request to:
City Manager and Cultural and Historic Preservation Commission
City of Azusa
213 E. Foothill Blvd.
Azusa, CA 91702-1395
Said request must state the purpose, time period and detail how each portion of the Facility's
loan requirements, including insurance and security, will be met. The Commission will make a
recommendation to the City Council. The determination of the City Council will be conveyed
in writing to the Facility. The Facility may loan the collection only according to the terms
imposed by the City of Azusa.
Queries in advance of formal letter may be directed to the City Staff assigned to the Cultural
and Historic Preservation Commission.
ARTICLE 4. NOTICES
4.1 As used in this Agreement, "notice" includes, without limitation, the
communication of notice, request, demand, approval, statement, report, acceptance,
consent, waiver, appointment or other communication required or permitted hereunder.
4.2 All notices shall be in writing and shall be considered given: (1) when delivered
in person to the recipient named below; or (ii) three (3) days after deposit in the United
States mail, postage prepaid, addressed to the recipient named below; or (iii) on the date of
delivery shown in the records of the delivery company after delivery to the recipient named
below; or (iv) on the date of delivery by facsimile transmission to.the recipient named below.
All notices shall be addressed as follows:
If to the City:
City Manager
City of Azusa
213 East Foothill Blvd.
P.O. Box 1395
Azusa, CA 91 702
Facsimile: (626) 334-6358
If to the Curator:
Archaeological Collections Facility
Fowler Museum at UCLA
University of California, Los Angeles,
P.O. Box 951549
Los Angeles, CA 90095-1549
(SIGNATURES CONTINUED ON FOLLOWING PAGE]
ATTEST:
City Clerk
City Manager
APPROVED AS TO LEGAL FORM:
BEST BEST & KRIEGER LLP
City Attorney .
THE CITY OF AZUSA
Mayor of the City of Aiusa
THE FACILITY:
THE FOWLER MUSEUM AT UCLA
Wendy Teeter
Curator of Archaeology
ANa11.1k
PROVENIENCE DATA
EXHIBIT B
ARCHAEOLOGICAL REPORT
EXHIBIT C
ARTIFACT SUBMITTAL REQUIREMENTS
Individual items (i.e. modified and/or diagnostic artifacts) must be marked with catalog
numbers preferably using the Facility accession numbers (or attached to tags). The
Facility will provide accession numbers upon request. Acceptable labeling procedures
will be provided upon request, but must follow conservation guidelines and use
reversible techniques. Guidelines and.techniques are available upon request.
2. Individual items must be placed in polyethylene zip -lock bags with acid -free, 100%
cotton -bond tags. The tags, at a minimum, should include the site number, unit
number, depth, catalog number, and description. It is required that zip -lock bags be
at least 4 mil. in thickness. It is requested that museum quality acid -free boxes be
used for collection containers. Unsealed bags or containers will not be accepted.
3. Separate catalog numbers are to be used for each different group of items (i.e.,
debitage, faunal remains, shellfish remains, soil samples, etc.) from a single level of an
excavation unit. That is, one catalog number can be used for all the debitage from the
same level of a unit. Groups of items must be placed in separate containers (i.e., zip -
lock bag, cardboard box, etc.) with fragile items protected from heavy items.
4. All catalog numbers in a collection must be accounted for. If an item is initially
assigned a number, and is subsequently deleted from a collection, or if a catalog
number is otherwise not used, please indicate such on the final catalog submitted with
the collection. That is, type "unused number" adjacent to the appropriate space on the
catalog and leave all data fields empty. As such, that catalog number will not be
considered to have missing items during future collection inventories or research
investigations.
5. Individual items and groups of items must be appropriately packaged within the
collection to facilitate their retrieval for inventory, examination, or exhibit.
6. Materials must be packed in standard archival (acid -free) boxes (15" X 12" X 10") with
lids and must be appropriately grouped and packed with respect to weight and
fragility. No box is to weigh more than forty (40) pounds. Labels should be attached
to the outside of each box indicating the site number, accession number, box number
(i.e., box # 1 of 10 etc.), and heaviness of box (ie., light, medium, heavy). Special
arrangements, and corresponding fee adjustment, will be made for small collections
that do not require the standard box size.
7. Bulky items, such as oversized groundstone and certain historic period materials, not
fitting into standard archival boxes, are charged on a per box basis as appropriate by
weight (i.e., they will be counted as part of the total number of boxes comprising the
collection). Examples include: a 401b. groundstone item will equal one standard
archival box; a two foot long historic artifact weighing 101b. will equal a quarter
standard archival box.
CONSENT ITEM
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JAMES MAKSHANOFF, PUBLIC WORKS DIRECTOR
VIA: F. M. DELACH, CITY MANAGER�V
DATE: MAY 14, 2008
SUBJECT: BOND REDUCTIONS FOR TRACTS 54057-02 (GARNET HILL)
RECOMMENDATION:
It is recommended that the City Council approve the bond reduction request by Taylor -Woodrow
Communities for Tract 54057-02
BACKGROUND:
Taylor -Woodrow Communities has submitted a request for the release of the surety Bond, specifically the
Faithful Performance Bonds; for the above referenced tract. After reviewing the status of the work with
Quantum Consulting, the contract inspection company for Rosedale, it'has been determined that major
elements of the improvements have been completed and that a reduction in the Bond amounts is
appropriate, but not a full release. Tract No. 54057-02 created the Garnet Hill phase of the Rosedale
project. This phase of the ptoject is located north of Sierra Madre, east of the Nob Hill area, west of the
Beatty Basin and is served: by View Crest Drive. Quantum Consulting has submitted a report that
indicates the street improvements, storm drain and sewers as being complete. The Azusa Light and
Water Department has reviewed the project, and is willing to authorize a 60% reduction of the water
improvement portion of the bond. It is recommended that the $967,097 faithful performance bond be
reduced to $70,894 as outlined on the attached spreadsheet.
By taking the recommended actions the City Council is not relieving Taylor -Woodrow Communities of
their responsibility to complete the work, nor is the City taking on any maintenance responsibility for the
improvements. Until all improvements are finished the improvements will remain the responsibility of
Taylor -Woodrow Communities.
FISCAL IMPACT:
The reduction of this faithful Performance bonds will have no fiscal impact on the City of Azusa.
Prepared by: Elroy Kiepke, Special City Engineer Rosedale
Attachments: Letter from Taylor -Woodrow Communities requesting Release of bonds.
Spreadsheet,
Tract 54057-02 Rosedale Viewcrest
Total
Unit
Units
Bond
Reduced
Streets duantites
Price
Estimate
Amount Due
AC
1068 $
55.00 Tons
$
58,740.00
$ 5,874.00
Base
2403 $
40.00 Tons
$
96,120.00
$ 9,612.00
C&G
3207 $
25.00 LF
$
80,175.00
$ 8,017.50
Street Lights
14 $
1,500.00 EACH
$
21,000.00
$ 2,100.00
Concrete Pavement
1944 $
5.00 SQ FT
$
9,720.00
$ 972.00
Curb Ramps
2 $
1,500.00 each
$
3,000.00
$ 300.00
Sidewalk
11311 $
3.50 sq ft
$
39,588.50
$ 3,958.85
Misc items
10% $
34,260.39
total
$
342,603.69
$ 30,834.35
Storm Drains
If
18" RCP
711 $
58.00 If
$
41,238.00
$ 4,123.80
24" RCP
$
82.00 If
$
-
30' RCP
$
110.00 If
$
-
36' RCP
$
140.00 If
$
-
42" RCP
1322 $
156.00 If
$
206,232.00
$ 20,623.20
54" RCP
$
250.00 If
$
-
60" RCP
$
300.00 If
$
Other RCP
$
320.00 If
$
-
Manholes
6 $
3,000.00 each
$
18,000.00
$ 1,800.00
Junction Structures
$
1,000.00 each
$
-
Catch Basins
$
3,500.00 each
$
-
Catch Basinstgrates
$
4,000.00 each
$
-
Misc items CDS unit at 50K
20% $
128,667.50
$
394,337.50
$ 26,547.00
Sewers
House laterals
720 $
30.00 If
$
21,600.00
It 2,160.00
e" VCP
1518 $
57.00 If
$
86,526.00
$ 8,652.60
10" VCP
$
61.00 If
$
-
$ -
12" VCP
$
70.00 If
$
-
$ -
Manholes
9 $
3,000.00 each
$
27,000.00
$ 2,700.00
Mist items
5% $
7,111.89
$
142,237.89
$ 13,512.60
Water
8" DIP
$
43.00 If
$
-
By ALP to
12" DIP
$
60.00 If
$
-
Serve 890
16" DIP
$
70.00 If
$
-
Reservoir
12" Valves
$
3,000.00 each
$
-
8"Valves
$
3,000.00 each
$
-
ThrustSlocks
$
1,000.00 each
$
-
Fire Hydrants
$
2,000.00 each
$
-
Misc items
5%
Grand Total est $ 879,179.28 $ 70,893.95
Contingency 10% $ 87,917.93
Bond amount $ 967,097.21 $ 70,893.95
CONSENT ITEM
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOE JACOBS, DIRECTOR OF RECREATION AND FAMILY SERVICES
VIA: F. M. DELACH, CITY MANAGER/I V
DATE: MAY 5, 2008
SUBJECT: AUTHORIZE THE NOTICE OF COMPLETION FOR THE MEMORIAL PARK BALL FIELD
LIGHTING PROJECT AS COMPLETED BY ACE ELECTRIC IN THE AMOUNT OF
$217,901.58 AND AUTHORIZE STAFF TO FILE THE NOTICE OF COMPLETION WITH
THE LOS ANGELES COUNTY CLERK
RECOMMENDATION:
It is recommended that City Council approve the filing of the Notice of Completion for the
Memorial Park Ball Field Lighting Project as completed by Ace Electric in the amount of
$217,901.58 and authorize staff to file said Notice of Completion with the Los Angeles County
Clerk.
BACKGROUND
City Council authorized this contract on February 4, 2008 and work on the project commenced on
March 24, 2008 and was completed on April 29, 2008. The project (original bid
was$198,600.00) sustained one change order in the amount of $19,301.58. This change order
reflected the need of an;additional Musco Controller, weather proof enclosure and installation as
well as some additional painting in the project. The project was completed on time and within the
$250,000.00 budget.
FISCAL IMPACT:
The project was fully funded in the 2007-2008 CIP Budget and funds were currently held in
account #24-40-739-082-6625/MMUNIB-625 specifically for that purpose.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: MARCENE HAMILTON, CITY TREASURER
DATE: MAY 5, 2008
SUBJECT: CITY TREASURER'S STATEMENT OF CASH AND INVESTMENT BALANCES
FOR THE MONTH OF MARCH 2008
RECOMMENDATION:
It is recommended that the Council Members receive, review, and file the City
Treasurer's Report for the City of Azusa for the month of March 2008.
BACKGROUND:
Transmitted herewith, is the City Treasurer's Statement of Cash Balances for the City
of Azusa for the month of March 2008. City investments are made in accordance
with the City's Invesfment Policy adopted and approved with Resolution No. 05 -
C16 dated, June 18, 2.007 and Government Code Section 53600 et seq.
FISCAL IMPACT:
The balances of cash, investments, and projected revenues for the next six months
are expected to be sufficient to meet cash disbursement requirements of the City for
at least the next six months.
CITY OF AZUSA TREASURER'S REPORT
treasury Checking Accounts and Certificates of Deposit MARCH 31, 2008
Held in Wells Fargo Bank
'repared by: Marcene Hamilton, Treasurer
Face
Maturity
Interest or
Account Number
Balance
Amount
Date
Coupon
Description
or CUSIP
or
Rate
Market Value
Checking Accounts
General Checking Account
495-0041244
1,080,532.00
0.973%
Overland Sweep Account
DDA 495-0041244
5,129,206.91
Worker's Compensation Checking
0606-050318
106,886.59
Flexible Reimbursement
0606-055036
15,895.88
Payroll Checking (ZBA account)
4159-281393
0.00
Police Petty Cash Fund
060-6050334
239.12
Section 108
1.610%
Choice IV -Public Fund Account
410-0162239
30,734.03
200,000
11/14/06
3.060%
FHLB 3.060 11/14/06 (Matured)
3133X6PD2
0.00
ISO Collateral Account
Every 30
300,000
Days
0.050%
Certificate of Deposit
300-0311658
312,360.21
1,975,001
04/07/07
3.748%
Certificate of Deposit
061-5202840
2,282,970.47
Covington Endowment
Money Market Mutal Funds
WFB 12847554
12,498.68
100,000
06/29/09
4.200%
Certificate of Deposit - 25467JG21
WFB 25467JG21
100,000.00
TOTALS
9,071,323.89
CITY OF AZUSA TREASURER'S REPORT
TREASURYINVESTMENTS
Prepared try, Marvme Hamilton, Treasurer
MARCH 31, 2008
Broker
FaM,AmotM
Descdydon
Coupon
Rata
MaturitySehkmeM
Data
No.
0.
Dak
Pdnclper
M=pd..
(Changes
Monthly)
Market VMue.
GH of Azusa Investments - AAA Rated Federal Agency Bonds
Gilford
2W0NO.W FHLMC 3625 W17M 3.625%
0W17M
3128XMMB
OW17M3
1994000.00
1X052600
.2W1N0X
WFB
2500000.00 FHLB 3200711ADIt 3.000%
D711418
31M912X9
07/100
50000.0
1X.01000
250]]50
WFB
2"0"O.W FHtB4.3W07/14109 4.3W%
D7114N9
3133XC003
07/14105
20202.2
102.583000
201260.0
Gilford
20000W.W FHL84.2W 12/15109 4.200%
1211109
3133X9N40
12/15414
2200X.0
10325X2
205000.W
Hi ins
20NOW.W FHL85.5000528110 5.20%
0528110
31"XFN
0520106
2000W0.00
100.531000
201062000
Gilford
2000XO.W FHW5.5000625110 5.529:
0625110
3133XLB51
W11110]
1ma.No.0
100.7520!1
2015000.0
Wadwvia
2000000.00 FFCB 4.7W 1W1W12 475094
10/15110
31331X6%5
1029437
2 W240.W
101.100000
Z023.7W,00
Wad M
2000X000 FHLB5.1251124110 5.125%
112010
3133%/x51
8244T]
1995000.0
101.719X0
203480.00
Hi 'ns
20000.03 FHLMC 5.293022011 5250%
022011
3128X4N%
M14X8
19026400
10231400
20402X.2
mca
200000000 FNMA 57500810=11 5750%
0&03111
31359MP80
061X106
20000000
1X563000
20112 ,
Wachovia
2020X.00 FFC85.200 10/03/11 5200%
1%0X11
31331X4V1
100X07
200000.0
101.500000
2"000000
W.cnoMa
202112.2 FHLB 5.2001W14111 5.25096
1X14/11
3133XHET5
0599107
19936X%
101656000
2X312000
Gifford
10NON.W FHLMC 52W 1=17111 5.2X66
1W17111
3128X6PL8
10117107
100002.%
101.04120
1,016.4100
Wachovia
10NO2.W FHLB 4.90011/14/11 4.90D16
11/14/11
31MN6MB
12/12/07
1000625%
1X344DW
1003440.%
Wachovia
1"0000.0 FHLB4.62512/19/11 4.625%
12/19/11
31MMJ26
12/19107
100000,00
101.469000
10146X%
Gilford
100020.0 FFCB 4.8501221111 4.850%
1227/11
3181YKD7
12/1W07
10000X00
12.65X00
10065X.00
Hi ins
2000000.00 FHLB 3.5500120/12 3.5X%
012=12
31MXPD43
012X08
20000W."
1W.844000
2016880W
Himoirs
2000000.0 FHLB 5.125 M0/12 5.125%
8rJ0/12
31"XKD"
032007
2"00X0
103.0X00
2060000W
Higgins
220000.00 FHLB 5.2000521/12 5250%
0521/12
3133XKYvM3
0521/07
20110000,0
103.500000
20]000.0
Hi ins
2000000.W FHLB 5.2008129/12 5.250%
0529/12
31MXKUL7
0622107
199950.0
103.56320
207126D."
GBfoM
1 =co FHLB 52M 1024112 Step -Up 5293%
10.2012
3133XMN00
1027107
"9000."
101.37500
1013750.0
GDMn1
1000000.00 FHLB 500012/18112 5000%
12/18/12
3133WT58
1211&07
1000000.0
101.75200
1017500,0
WFB
2000000.W FHLB4.2000129/13 4200%
01RW13
313=%L3
012098
2000"0.2
101.500000
20300000
WFB
2DW0".W FHL84.350012W13 4.36%
01aX13
3133XNYLT
012=8
200000.00
10162` k
203250.0
Gilford
Wachovia
2.000,000.W FHLB 4.12M"2W13 4.125%
20W,000.W FHLB4.25000WIW13 426%
022X13
011113
3133XPPY4
3133XPY40
022008
8113,90
1,999,000.0
2.000.20.W
1W.608000
101.858X0
2013760.2
2033120.00
WFB q7Y '.'THIRD PARTY CUST001AL TRUST ACCT A i2 37N.+ WAAW MWA, N
1;396,220 y 100.000000 y1,560,2M.DO
Light d Water Rate Stablization Fund Invesbnents - AAA Rated Federal Agency Bonds
Hi ins
3000000.W F111.83550012W12 3.550%
012=12
3133XPD43
Dino=
3"000000
1W.84WDo
3025320.0
Wach.Wa
3000000.00 FHI134.1X012W13 4.15094
012W13
31"%2X8
012946
3000000.0
102.531000
3075980.00
Watrovia
3,215,00.2 FHLB 400D022=13 4020
022=13
3133XPIx5§�
022012
3215,000.2
1y01.2502
3255187.2
^TOTALS ,y
ry9.215000, .ro:.wfrw .<vTx: ^z"�M�� '"�
..",
" j•_ ., �, ,9,215,0000 ''£.:Sk4 -xd ,9,3k4J7.So
.WFB ISW ,.-aTNIRDPARTY.CIlSTODIAL TRUST ALCT ��; 45.150%WA'",N/A _-WA'fir-6;821231X000080
xq,931123
LNF CITY )`'LOCALAGENCY INV6TMFM.FRIND Tg, „3T7r7%'
�.WA�'a,'aa
N/A .,''�. WA X13,599,040.80
a1X000D00 '13,599,040.84
TOTAL INVESTMENTS IN FEDERAL AGENCIES, WFB INSTITUTIONAL TRUSTS, and LAIF
7D,855,017.U7
71,749,014.5]
INTEREST RECEIVED FROM INVESTMENTS FISCAL YEAR-TO-DATE (From July 1, 2007)
2,527,239.07
-The-Pnrcc,ar column reflects Me balance on Bre Iasi day W Ne month or Me-histonwl cosr speM to purchase a seounty.
"The-Marieu Value' u the cwneet peeatw ma sectnity can ba traded Or sod.
Treasurer Repon Manh2008 4211008 7:14PM
CITY OF AZUSA TREASURER'S REPORT
INVESTMENT INTEREST EARNINGS
Prepared bv: Marcene Hamilton, Treasurer
Thru March 31, 2008
Face Amount
Net Amou
Coupon
Rate
Maturity
Date
AccUCusip No.
Payment
Schedule
Scheduled
2007f'2'008
Interest
Earnings
Sc duled
S.211'Arnual
Payment
Amount
Inteairest
Received
Fiscal Year te:
Date*
City of Azusa Investments - AAA Rated Federal Agency Bonds
';:7000000'00'
,1;001,84'67, . 5�360% �"';CALLED
a°.->312894Z61,,c 10111�&,4111'
',Y',,26506� 26,500
26,500.00
�'1'000.000e00
1�000'000.
�5_450k
_jcALUED Z _3128MRS�'
11/14:& 40.
_ 256
27,250.00
2,000.000,00,
'5.000%',,, CALLED 3733XM287
A1/20&'5126
50000=3
>"56000
26,000.00
_5.000;000.00
:`50001000X00-
4!020%',3cALLED-1,
1,1/21 &,5/21:
2011;000
150,750.00
2.000.boo:OV
:� 2,00,000.00:
1 4.350%:
CALLED'�;
,,
'�',3133X8C26 iar
isx, 87;000
,�,',',43,50D
''-'
86,034.00
2.000,006.0T� " �2.'IDRS,125.00 :3000%
":CALLED -
12119&Q19
(30.600
30,000 -- 46,000.00
0004000.00
x'"1.000,61417T
(CALLED �7,'3133XLN64`1�_ 1 W28 &2126�
t_',27,750
--27,150 '" J. 28,983.3�"
42,000,000.00
2,021,206:60 14.050%
MATURED.
A I28X36IR9
'9124&3124-
'»--',40,600
40,600.00
,2,o6o,000:oo.
:2,600;0OW00
�-S.050%
-MATURED
1,C3U3XF4M5
10/11 & 4/,11
'50,500
6oj5oo
1 60,500.00
1'000'000fi10
1;000:000.00
1,4.375%
:MATURED
1,43128X41,11111--
B. &.4718 21,875
21;875
21,875.00
-':I=o;DOD :6o
1,008$68.60'4900%
.
..,M:
ATURED
3133XDTW1
11121 &5127 34;500
24,500,
24,500.00
2;008000 OD
2,004;997.22
5.05D'/.
isMATURED,
,3IiM(41479,�,
8122'&212P
101,000.00
29000,000.00
1,994,00.00
3,625%
04117108
3128X04M8
10!17&4118
72,500
36.250
36,260.001
29500,000.00
2,500,000.00
3.000%
07114108
31339Y2X9
7114 & 1114
75,000
37.500
75,000.00
2,000.000.00
2,000.00D.00
4.300%
07114109
3133XCDQ3
7/14 & 1114
86,000
43.000
86,000.00
2,000.000.00
2.000.000.00
4.200%
12115109
3133X9N48
12115&6/15
84.000
42,000
42,000.00
2,000,000.00
2.000.000.00
5.500%
05128/10
3133XFPV2
11/28 & 5128
110.000
55,000
55,000.00
2,000.000.00
2,002.928.89
5.500%
06/25/10
3133XLBS1
12125&6125
110.000
55,000
55,000.0
2,000.000.00
2,006.094.44
4.750%
10115110
31331X6X5
10115 & 4115-530;.'1"560
47,500
0.00
2,000.00000
1,995,000.00
5.125%
1 11124/10
3133XKVSI
11124 & 5/24
102,500
51,250
61,250.00
2,000,000.00
2.014.723.33
5.250%
1 02124/11
3128X4N56
8/24&2124
105,000
52,500
105'000.00
2,000,000.00
2,000,000.00
5.750%
1 06109111
31359MP80
- 1219 & 619
115,000
57,500
67,600.00
2,000,000.00
2,000,000.00
5.200%
10/03111
31331X4V1
10/3&413
52,000,
52,000
U UU
0.00
2,0009000.00
2,006,891.67
5.250%
10114/11
3133XHETS
10114 & 4114
105,000
52,500
1.000,000.00
1.000,000.00
5.200%
10/17/11
3128X6PZ3
10/17 & 4117
re 26;000
26,000
0.00
2,000,000.00
2.000,000.00
5.125%
03130/12
3133XKD44
9/30 & 3/30
102,500
51,250
102,500.00
2,000,000.00
2,000.000.00
5.250%
05M/12
3133XKWM3
11/21&5121
105,000
52,500
N62,500.00
52,500.00
2.000,000.00
2,023,708.33
5.250%
05/29112
3133XKUL7
11129 & 5/29
105,000
52,500
52,500.00
1.000'000.00
999,000.00
5.000%
10/24/12
3133XMNQO
10/24&4124
� �i25'000i
25,000
0.00
1,000,000.00
1.004.436.11
4.900%
11114/11
3133XN6M6
11/14&5/14
918:1�24(500:
24,500
0.00
1,000.000.00
1.000,000.00.
4.625%
12/19/11
3133XNJ26
12/19&6119
UP =237,125
23,125
0.00
0 22
1.000.000.00
1,000,000.00
5.000%
1 12/18/12
3133XNT58
12/18& 6118
'Z' °:t 26:,000-
25,000
1 oaoo
1,000,000.00
1,000,000.00
4.850%
12/27111
31331YKD1
12127 & 6127
24,250
CaDo
29000,000.OD
2,000,000.00
4.350%
01130/13
3133XNYL7
7130 & 1/30
0
0.00
2,000,000.00
2,000,000.00
4.200%
01129113
3133XP61_3
7129 & 1/29
2�'_Ar 7�0'
0
0.00
2,000,000.00
2,D00,00.00
3,550%
OV30/12
3133XPD43
7130&1/30
0
0.00
2,000,000.00
1,999.000.00
4.125%
02120113
3133XPPY
19113&31322&?2
0
0
0.00
2,000.000.00
2,000,000.00
4,250%
03113113
3133XPY40
0
-7
0
0.00
"'46 500;000.00�.ACTIVIE
INVESTMENTS-,-&
'�T i��
It 242.75�
_2'
�_,1,V9,500
1;460,892Z3
CITY - Wells Fargo Bank Institutional Third Party Custodial Money Market Account- Liquid Asset
g� 7
'.Vo 77 a wi -7, �
_�2 1� 77 777
I -�� '],_ its
-Morthjj�
li� 0 -7
8 i.
Light & Water Stablization Fund Investments - AAA Rated Federal Agency Bonds
k3 ' 000.000.00,t '�'_ 3,000;000.00,
�3_500%�'f II.d MMS,
-ca �q
1�11=3N 4C� - 8112 & 21,12? ��105000, __00� 52.500.DO )103,249.80
� ' - 0,
_
13;000,00000 1 . . . 1 �. �°':'s'00'0;000�w
canidv(w� �
f13'1j3XIHZ3-"V-1ojSA 418_, *12,06070060,000�00
99i333:3
i215;000-00
;D^ �3'-
3,215WW
4150%' I:- �Irewimma,
A 31 33X6AW6.'�'3
10130&4130 4130
133,422,50
- 100;066.BB
3,000.000.00
3,000,000.00
4.150%
1 01129/13
3133XNZC6
7/29 & 1129
0.00
O.OD
0.01)
3,215,D00.00
3.215,000.00
4.000%
1 02/20113
3133XPKV5
8120&2120
0.00
0.00
0.00
3,000,000.00
3.000=0.00
3.550%
F 01130112
3133XPD43
7/30 & 1130
0.00
0.00
0.00
..... .
-:2 1600D 0:0
24 ; .0_r
'"N' �
_XeTi�i"INVESTMENTS; �% '--' VA
le �i
lt�HB,'4 .5 79'21,�.'2` 302,649:98
5
Light& Water Stablization - Wells Fargo B2.f k Institutional Third Party Custodial Money Market Account -Liquid Asset
-h �80;
k%`0 N/A anceand ate,
-,OerBa_l
CITY - Local Agency Investment Fund - Liquid Asset
"'ujsq; 84
� ' V % A
Per Balance and )Rate -1
" 636,99'0:9.
• Fiscal Year: July 1 - June 30
TOTAL INTEREST EARNED YTD
2,627,239.01
CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: ANN,GRAF, DIRECTOR OF INFORMATION TECHNOLOGY
VIA: F.M. DELACH, CITY MANAGERAU
DATE: MAYS, 2008
SUBJECT: BI -TECH FINANCE SERVCER REPLACEMENT AND MIGRATION SERVICES
RECOMMENDATION
It is recommended that the City Council waive formal sealed bids in accordance with
Azusa Municipal Code Section 2-523 section B, Computers, and 2-523 section C, no
competitive market and award the issuance of a Purchase Order to:
1. Solution Centers in the amount not to exceed $35,700 for hardware replacement.
2. Bi -Tech Software in the amount not to exceed $15,000 for migration services.
BACKROUND
The existing Bi -Tech Finance server was purchased in 2002; the life expectancy of a
server is 4 years and the City's policy is to replace hardware on a 4 years rotation.
This server is currently 6 years old and is in need of replacement.
The migration from the current server to a new server for the Finance application is
quite complex as we will need to move over software, the database engine (Informix)
third party products and the existing data; because of this complexity, migration
services will be regdired from Bi -Tech to assist with this process.
FISCAL IMPACT
This expenditure is within the project amount budgeted for this element, equipment
replacement, 2008 budget, account numbers 48499300007142 and
48499420007142, total project amount is $50,700.
/1 n
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT B. GARCIA, CHIEF OF POLICE
VIA: F.M. DELACH, CITY MANAGER��(R 4
DATE: MAY 5, 2008
SUBJECT: PURCHASE OF ELECTRONIC PARKING TICKET WRITERS
RECOMMENDATIONS
It is recommended that the City Council approve the purchase of three (3) TicketPro
Elite Electronic Parking Ticket Writers from TurboData Systems in an amount not to
exceed $14,535.75. It is further recommended that the City Council approve this
purchase based on TurboData Systems being the lowest bidder for the equipment
being purchased.
BACKGROUND
TurboData Systems currently handles the processing and fee collection for parking
citations issued by the Azusa Police Department; however, our records personnel are
required to hand -enter basic citation information and send a transmittal to TurboData
Systems. TicketPro Elite Electronic Parking Ticket Writers will reduce the time it takes
Community Service 'Officers to write parking tickets and will prevent records
personnel from having to enter parking ticket data because the information is
transferred electronically from the writer directly to TurboData via the Internet. This
applies only to citations written with an electronic ticket writer. In turn, the
information is forwarded back to .records electronically to update the Records
Management System.
1
The City Council has made parking enforcement and expanding the Community
Service Officer program to address quality of life issues in the City of Azusa a priority.
The Azusa Police Department issued 5,079 parking citations in calendar year 2007. Of
the 5,079 citations, 3,944 (77%) were written by Community Service Officers and/or
Police Aides. The purchase of these ticket writers will help expedite the citation
process, allowing the Community Service Officers and Police Aides more time for
parking enforcement and other quality of life issues.
Three written bids were obtained for electronic ticket writers with similar features.
Each bid included the actual ticket writer, plus, set-up, training, software, maintenance
and support:
Turbo Data Systems, Tustin, CA $14,535.75
Duncan Solutions, Inc., Milwaukee, WI $30,463.63
Electronic Data Collection Corp., Temecula, CA $22,626.25.
Both Duncan Solutions, Inc. and Electronic Data Collection Corp. would require
additional costs to program software to transfer the data to our records management
system. Since Turbo Data Systems was the lowest bidder, it is recommended the
electronic, ticket writers be purchased from them.
FISCAL IMPACT
No General Fund money will be used for this purchase. Funding will be provided under
the State COPS/Brulte account #26-20-310-000-6569.
Prepared by:
Steve Hunt, Lieutenant
Sam Gonzalez, Captain
PA
AGENDA ITEM
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ALAN KREIMEIER, DIRECTOR OF ADMINISTRATIVE SERVICES/ CFO
��^
VIA: F. M. DELACH, CITY MANAGER
DATE: May 5, 2008
SUBJECT: AUTHORIZATION TO PROCEED WITH ISSUANCE OF PENSION OBLIGATION
BONDS
RECOMMENDATION:
Staff recommends that the City Council direct staff to_prepare the required resolutions
and documentation in order to proceed with Sari Gabriel Valley Pension Obligation Bonds
(POB) Group Pricing Pool developed and managed by Urban Futures Inc.
BACKGROUND:
Over the past several weeks, staff has become aware of an opportunity to explore
options to address the unfunded liability currently associated with the City's Safety
.retirement plan. The financial advisory firm of Urban Futures Inc has developed a Pension
Obligation Bond (POB) Group Pricing Pool for cities in the San Gabriel Valley. Through
exploratory meetings with Urban Futures the City has a better understanding of how the
retirement fund operates and how the group pricing pool proposal would reduce the
City's ongoing pension costs. During this process, staff has identified an opportunity that
could save the City up to $600,000 dollars over the next 10 years.
The City currently enrolls its employees in a defined benefit (DB) retirement program
administered by CalPERS. Under DB plans, pension actuaries project an estimated
amount of money that a retirement plan must have on hand in order to meet future
retirement obligations. When insufficient funds are available, the pension plan
experiences an unfunded liability.
One option to address an unfunded liability is to issue Pension Obligation Bonds (POBs).
Under normal circumstances, issuing POBs for the City's entire unfunded liability would
not be recommended. There are simply too many different factors that affect a City's
unfunded liability, including investment performance, actuarial assumption
changes/variances, and plan changes, to name just a few. However, staff has identified a
unique opportunity to realize significant cost savings by utilizing POB's to raise money to
pay off the unfunded liability in the City's safety retirement plan, which CalPERS projects
to be $7,763,106 as of June 30, 2008.
When the City's safety plan was pooled with other agencies, the unfunded liability in that
account was placed in what CalPERS calls a "side account" so that the rest of the pool
would not be responsible for paying off our debt. Unlike other CalPERS accounts, the
side account is amortized at a fixed interest rate of 7.75% and has been assigned a set
payment schedule. Based on current data the balance will be paid off in 10 years at a
payment rate of $969,084 in 2009 growing to $1,292,325 in 2018.
This situation means that the City is guaranteed to save money over the life of any loan if
we issue debt with an interest rate lower than 7.75%.
The City has confirmed with CalPERS representatives that agencies with side accounts will
save money if they can implement a financing plan with an interest rate lower than
7.75%.
ANALYSIS
Pension Obligation Bond Savings
Staff reviewed four different financing options in an effort to achieve maximum savings:
Level savings, Front -loaded savings, Partial front -loaded savings, and Early payoff. These
options were evaluated to determine which plan best met the needs of the City.
Currently, POBs are being issued at rates between 5.3% - 5.8%. Interest rates have
fluctuated over the past few months, and it should be noted that the data provided in
this report has been calculated using the most current rates available. Based on an
estimate provided by the urban Futures, the City can save approximately $600,000 over
the next 10 years. Assuming the level savings option, the City can save approximately
$60,000 per year over the next ten years on its public safety pension costs.
After numerous discussions with CalPERS staff and other city's finance officers, we
strongly believe that this is one of those rare opportunities where we can utilize POBs to
our advantage. As mentioned above, we would not recommend issuing bonds to pay off
the entire pension unfunded liability. However, given the unique circumstances
surrounding the unfunded liability in our safety account, we do recommend that the City
take advantage of this opportunity to save approximately $600,000 over the next 10
years.
San Gabriel Valley Pool
The firm of Urban Futures, with a client base of 125 municipal agencies, has developed a
Pension Obligation Bond Pool for cities located in San Gabriel Valley. Under the pooled
concept, participating agencies receive economy of scale benefits including, interest rate
pricing, streamlined process, no credit dilution, no issuer fees, timing flexibility, and
discounted fees.
The City does have two other options for issuing POBs: 1) Stand alone issuance; and 2)
California Statewide Community Development Authority (CSCDA) POB Pool Program.
The disadvantages of a stand alone issuance are the higher issuer fees and more involved
issuance process. The CSCDA pool has similar advantages as the group pricing pool
proposed. However, the CSCDA Pool also has several significant disadvantages including
credit dilution, ongoing costs (upfront and annual issuer fees), and reduced timing
flexibility.
Joining Azusa in the group pool will be several other San Gabriel cities. At the drafting of
this report, we are aware Urban Futures is continuing discussions with Arcadia, Monrovia,
and EI Monte.
FISCAL IMPACT:
Refinancing the current safety unfunded liability will result in a total savings of
approximately $600,000 over the next 10 years. This savings will benefit the general
fund. These savings are net of the costs of issuance which include a I% discount rate on
the bonds that is paid to the underwriter, a flat fee of $40,000 paid to Urban Futures for
packaging the deal and acting as financial advisors and legal and miscellaneous costs
associated with bond issuance.
CITY OF AZUSA
MINUTES OF THE REDEVELOPMENT AGENCY
REGULAR MEETING
MONDAY, APRIL 21, 2008 — 9:05 P.M.
The Board of Directors of the Redevelopment Agency of the City of Azusa met in regular
session at the above date and time In the Azusa Auditorium, 213 E. Foothill Blvd., Azusa CA.
Chairman Rocha called the meeting to older.
ROLL CALL
PRESENT: DIRECTORS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
ABSENT: DIRECTORS: NONE -
ALSO PRESENT:
General Counsel Carvalho, Executive Director Delach, Assistant Executive Director Person, City
Department Heads, Deputy Secretary Toscano, Secretary Mendoza.
Call to Order
Roll Call
Also Present
The CONSENT CALENDAR consisting of Items E -I and E- 2, wasapprovedby motion of Consent Cal.
Director Gonzales, seconded by Director Hanks and unanimously carried. approved
1. Minutes of the regular meeting of April 7, 2008, were approved as written. Min approved
2. Resolutions were adopted and entitled:
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING 08-R18 & 19
CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF REDEVELOPMENT AGENCY Warrants
FUNDS.
SPECIAL CALL ITEMS
None.
It was consensus of the Redevelopment Agency Board Members to adjourn.
TIME OF ADJOURNMENT: 9:06 P.M.
SECRETARY
NEXT RESOLUTION NO. 08-R20.
Spec Call Items
None
Adjourn
AGENCY CONSENT ITEM
TO: HONORABLE CHAIRPERSON AND AGENCY MEMBERS
FROM: MARCENE HAMILTON, REDEVELOPMENT AGENCY TREASURER
DATE: MAY 5, 2008
SUBJECT: REDEVELOPMENT AGENCY OF THE CITY OF AZUSA TREASURER'S STATEMENT OF
CASH BALANCES FOR THE MONTH OFMARCH 2008.rlf 1�� <��
RECOMMENDATION
It is recommended that the Agency Members receive and file the Agency Treasurer's Statement of
Cash Balances for the Redevelopment Agency of the City of Azusa for the month of March 2008.
BACKGROUND
Transmitted herewith is the Agency Treasurer's Statement of Cash Balances for the Redevelopment
Agency of the City of Azusa ("Agency") for the month of March 2008. Agency investments are
made in accordance with the Redevelopment Agency Investment Policyapproved and adopted
with Resolution No. 07-1118 dated June 18, 2007, and Government Code Section 53601.
Investment activity is summarized in the "Treasury Book Balances -Cash and Investments"
schedule, attached herewith and an integral part of this report.
In March, Agency cash and investment balances increased by $1,068,707.39. Cash received
during the month totaled $1,077,368.94, and debt service disbursements of $8,661.55 were
made.
The Agency is the issuer of several Merged Project Tax Allocation Bonds. Of the total cash and
investments of $16,244,478.30, Wells Fargo Bank, the fiscal agent, held $7,602,639.71 on behalf
of the Agency. These funds are restricted for payment of debt service on the bonds and special
bond -funded projects. The remaining $8,641,838.59 was available for Agency operating, debt
service, restricted expenses, and outstanding liabilities.
FISCAL IMPACT
The balance of cash and investments and projected revenues for the next six months is expected
to be sufficient to meet cash disbursement requirements for atleast the next six months.
Prepared by: Roseanna J. Jara, Sr. Acct. -Redevelopment
MH:RJJ/cs
CITY OF AZUSA REDEVELOPMENT AGENCY
AGENCY TREASURER'S STATEMENT OF CASH
AND INVESTMENT COST BALANCES
MARCH 2008
Beginning Cash Balance $15,175,770.91
(All Restricted and Unrestricted Accounts & Investments)
Receipts (All Sources) 1,077,368.94
Disbursements (8,661.55)
Ending Cash Balance
(All Restricted and Unrestricted Accounts & Investments)
$16,244,478.30
Marcene Hamilton, Agency Treasurer
CITY OF AZUSA
REDEVELOPMENT AGENCY
TREASURY BOOK BALANCES - CASH AND INVESTMENTS
MARCH 2008
Bank Accounts
Deposits
Allowed
Cost
Amount Pledged Securities
CASH AND INVESTMENTS HELD BY AGENCY TREASURER
Wells Fargo Bank
Government Checking
No limit
$1,186,075.84 FDIC up to $100.000,00
,$100,000 collatedzed by 110%in govn't securities
Local Agency Investment Fund (LAIF)
$20,000,000.00
7,455,762.75 Backed by faith & credit of the State of California
SUBTOTAL"CASH"ANDINVESTMENTS"
HELD BY AGENCY TREASURER:
$8,641,838.59
Interest Collections:
$42,000.00
CASH AND INVESTMENTS HELD BY FISCAL AGENT
2003 Merged Project Tax Allocation Bonds
2003A Special Fund
AIM Gov't Portfolio
No limit
26,371.67 Investments in direct obligations of the U.S. Treasury
2003A Interest Account
AIM Gov't Portfolio
No limit
71.01 Investments indirect obligations of the U.S. Treasury
2003A Principal Account
AIM Gov't Portfolio
No limit
301.32 Investments in direct obligations of the U.S. Treasury
AIG Matched Funding Corporation
No limit
1,085,192.69 Guaranteed Investment Agreement
2003 Merged Project Tax Allocation Bonds Subtotal:
$1,111,936.59
Interest Collections:
$65.73
2005 Merged Protect Tax Allocation Bonds
2005 Special Fund
Wells Fargo Advantage Gov't Mmkt
No limit
$1,026.68 N/A
2005 Interest Amount
Wells Fargo Advantage Gov't Mmkt
No limit
44.81 N/A
2005 Redevelopment Fund
AIM Gov't Portfolio
No limit
9.37 Investments in direct obligations of the U.S. Treasury
AIM Insbwbonal Prima -Cash MgmVMMk
No limit
789,791.38 N/A
2005 Reserve Account
MBIA Flexible Draw Investment Agreement
No limit
869,710.38 Guaranteed Ines-nent Agreement
' 2005 Merged Project Tax Allocation Bonds Subtotal:
$1,660,582.62
Interest Collections:
$2.080.56
Interest Mkt
Rate Valu6
Ongoing 0.000% $1,186,075.64
Ongoing 3.777% 7,469,005.27
$8,655,081.11
Ongoing 2.260% 26,371.67
Ongoing 2.820% 71.01
Ongoing 2.320% 301.32
07/29/23 4.780% 1,085,192.59
$1,111,936.59
Ongoing 2.140% $1,026.68
Ongoing 2.230% 44.81
Ongoing 2.820% 9.37
Ongoing 2.870% 789,791.38
08/01/34 4.765% 869,710.38
$1,660.582.62
CITY OF AZUSA
REDEVELOPMENT AGENCY
TREASURY BOOK BALANCES - CASH AND INVESTMENTS
MARCH 2008
Deposits Cost Interest Mkt
Bank Accounts Allowed Amount Pledged Securities Maturity Rate Value'
2007 Merged Proiect Tax Allocation Bonds
2007A Bond Fund
Wells Fargo Advantage 100% Treasury Mmkt No limit $062 N/A Ongoing 0.000% $0.62
2007A Interest Account
Wells Fargo Advantage 100% Treasury Mmkt No limit $140.00 N/A Ongoing 1.430% $140.00
2007A Redevelopment Fund
Wells Fargo Advantage 100% Treasury Mmkt No limit
$4,495,813.29 N/A
2007A Cost of Issuance Account
Ongoing
Wells Fargo Advantage 100% Treasury Mmkt No limit
1,460.14 N/A
20078 Bond Fund
1.320%
Wells Fargo Advantage 100% Treasury Mmkt No limit
$7,627.91 N/A
2007B Interest Account
$36.04
Wells Fargo Advantage 100% Treasury Mmkt No limit
$36.04 N/A
2007B Reserve Fund
Wells Fargo Advantage 100% Treasury Mmkt No limit
325,042.50 N/A
2007 Merged Project Tax Allocation Bonds Subtotal:
$4,830,120.50
Interest Collections: $9,11606
$7,602,639.71
SUBTOTAL CASH AND INVESTMENTS
HELD BY FISCAL AGENT:
$7,602,639.71
Total -Azusa Redevelopment Agency .
Cash and Investments:
$16,244,476.39
Total Interest Collections: $53,262.35
Source of Market Value Information:
Wells Fargo Corporate Trust, Trustee
Local Agency Investment Fund(LAIF)
Wells Fargo Institutional Securities
Tax Allocation Bond Data Is based on Trustee -generated Statements; bond funds listed
herein are restricted for payment of debt service and governed by
strict regulations described in the Trust Indentures.,
'Market Value is the current price at which a security can be traded or sold.
Ongoing
1.320%
$4,495,813.29
Ongoing
1.300%
1,460.14
Ongoing
1.320%
$7,627.91
Ongoing
1.320%
$36.04
Ongoing
1.320%
325,042.50
$4,830,120.50
$7,602,639.71
$16,257,720.82
WARRANT REGISTER NO. 18
FISCAL YEAR 2 /
WARRANTS DATEDTED 03/16108 THROUGH 03/31/08
FOR REDEVELOPMENT AGENCY MEETING OF 05-05-08
RESOLUTION NO. S
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE
CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS
TO BE PAID OUT OF REDEVELOPMENT AGENCY FUNDS
THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA DOES RESOLVE AS
FOLLOWS:
SECTION 1. That the following claims and demands have been audited as required bylaw and that
the same are hereby allowed in the amounts and ordered paid out of the Redevelopment Agency Funds as
hereinafter set forth:
50 -110 -REDEVELOPMENT ADMINISTRATION FUND
80 -125 -CBD CAPITAL PROJECTS FUND
80 -135 -WED CAPITAL PROJECTS FUND
80 -I85 -RANCH CAPITAL PROJECTS FUND
80-165-618-2005 TAX ALLOCATION BONDS FUND
81 -155 -TAX INCREMENT SET-ASIDE FUND
82 -125 -CBD DEBT SERVICE FUND
82 -135 -WED DEBT SERVICE FUND
82 -185 -RANCH CENTER DEBT SERVICE FUND
120.750.13
5.543.08
77.691.88
TOTAL ALL FUNDS: $ 214.869.69
SECTION 2. That the Secretary shall certify to the adoption of this resolution and shall deliver a
certified copy thereof to the Agency Treasurer and shall retain a certified copy thereof in his own records.
ADOPTED AND APPROVED THIS DAY OF
Chairman
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Redevelopment Agency of the
City of Azusa at a regular meeting thereof, held on the day of 2008.
AYES:
AGENCY MEMBERS:
NOES:
AGENCY MEMBERS:
ABSTAIN:
AGENCY MEMBERS:
ABSENT:
AGENCY MEMBERS:
Secretary
City of Azusa HP 9000 04/30/08 OPEN H 0 L D
WED, APR 30, 2008, 9:06 AM---raq: ROSE ------- leg: G, JL --- loc:
DB LISTING By Persm/Entity Nme
BI -TECH --- job: 582715 #J3055 --- pqn: GIH400 <1.34> rpt
Pace 1
id: CL'IR02
SECDrT FUZ
Ctd' .s: 80-82 ; Check Issue Kites: 031608-033108
BEST BEST &: KRIE
V05804
PE ID
PE Nice ACINI N34EER / JCB NU43ER
Invoice Mffber D2scr pticn St Disc. Aat.
Dist. Ant.
V10164
ARCP.DIA PROPERTY 8010125000-6815
33551 FY 07/08 RANCH M PD 0.00
612.00
BEST BESTXRIE
V05804
PEIDLutlla�ad:
0.00
BEST BEST & 1• •
V00353
Paid:
612.00
C •E•
7btal:
612.00
V05613
AT&T 8010110000-6915
6263345464022408 0517751058001/62 PD 0.00
8.14
31,296.17
PEIDd:
0.00
31,296.17
03083
03083
Paid:
8.14
3,664.39
29.32
Total:
8.14
V00363
AZCISA CR*EE Z OF 8010110000-6630
265 FY 07/08 aWIEER FD 0.00
3,333.33
PETD d:
0.00
Paid:
3,333.33
V01305 AZMA = FID C 8000000000-3035
V05804
EMT BEST & A!W
V05804
ES P
V05804
BEST BEST &: KRIE
V05804
BEST :ES 1.1
V05804
BEST BEST & FRIE
V05804
BEST BEST & IRIE
V05804
BEST BEST & KRTE
• 8•'
BEST BESTXRIE
V05804
BEST :EST & X• •
V05804
BEST BEST & 1• •
V00353
CALPERS
V00353
C •E•
8000000000-2728
8000000000-3070
Tbtal:
3,333.33
2610/0801007
PR##7/08 PD
0.00
255.18
PEID
UrLmid:
0.00
d:
255.18
'Ibtal:
255.18
567501
567587
567502
567506
567506
567505
567505
567505
567505
567505
01/08 L9,FiAN A PD
1 08 PRICE C PD
1/08 LCL-DCCLB L PD
1/08 Lff -DVMN N N PD
1/08 LM E NIN N FD
1/08 IfL-LPNIN N FD
1/08 LGEWN N PD
1/08 LCL-EVVIN N FD
1/08 LCA-EUM N PD
1/08 La LUM N PD
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
304.50
3,679.13
594.95
17,632.31
406.00
69.00
60.90
8,262.10
81.20
206.08
PEIDLhid:
0.00
Paid:
31,296.17
Thtal:
31,296.17
03083
03083
PERS Payable H3
ENP BUYBACK PD
0.00
0.00
3,664.39
29.32
City of Azusa HP 9000 04/30/08 O P E N H O L D
WED, APR 30, 2008, 9:06 ANI ---nom: ROSE-------leg: GL JL--- loc:
SE= FUSD Cbzbs: 80-82 ; CYEck Issue Dates: 031608-033108
PE ID PE Nacre ACOaNT N vEER / JM N 43ER
D B LISTING By P=�Entity Ncum Page 2
BI-=--- jcb: 582715 #J3055--- p9m: CH400 <1.34> Ypt id: CHFL 02
Invoioe Nor 1--escripticn St Disc. Ant. Dist. Ate.
PEID d:
0.00
d:
Total:
3,693.71
3,693.71
V06783
CITISI= 8000000000-3010
2315/0801007
x#7/08 PD 0.00
589.82
PEID d:
0.00 -
d:
589.82
Total:
589.82
V07721
V07721
V07721
V07721
IIID M RCELLO 8010135000-6399/503305-6399
DEgvUID MSRCELLD 8010135000-6399/503305-6399
DE94= MSRCII,UJ 8010135000-6399/503305-6399
EEgv= NAROKLO 8010135000-6399/503305-6399
293167
293164
293168
293165
FFSE VALIFITTCN S ED 0.00
ME VALII CN S FD 0.00
ME VAU=CN S PD 0.00
ME VALII CN S PD 0.00
50.00
1,050.00
50.00
50.00
PEID UiK d:
0.00
Paid:
1,200.00
Tbtal:
1,200.00
V08010
V08010
LUKE'S LAIIS012I 8010125000-6815
LUKE'S LADII)=I 8010125000-6815
00730
00597
FY 07/08 LAND MA PD 0.00
FY 07/08 LAZD IA PD 0.00
1,053.98
320.00
PETD TZIId:
0.00
Paid:
Tbtal:
1,373.98
1,373.98
V00331
FEDERAL ESS 8010125000-6625/505800-6625
257665255
117052788/WkTf C FD 0.00
24.60
PEID U12aid:
0.00
d:
24.60
Total:
24.60
V10575
HDCIE-DRE= IN 8010125000-6399/505800-6399
12370
PLAID M/CIIjk SV FD 0.00
11,164.99
PEID d:
0.00
d:
11,164.99
Total:
11,164.99
V05574
BKN MMk= RE 8010110000-6493
LE6928169289
LE69281-LE69289 ED 0.00
79.04
PEID Tlpma,d:
0.00
Paid:
79.04
City of Azusa HP 9000 04/30/08 O P E N H 0 L D D B LISTING By Entity Nave Paqe 3
IIID, APR 30, 2008, 9:06 PM --- req: RCSE------- leg: GL JL --- loc: BI-= --- jcb: 582715 #J3055 --- p9m: CH400 <1.34> rpt id: =' 02
SELECT FLhID Owes: 80-82 ; Check Issue Dates: 031608-033108
PE ID PE Na re AD3;,UNI' N vEER / JCB N v= Invoice N rber De=pticn St Disc. Arrt. Dist. Pert.
V10011
V96319
V96319
I/LiI:I�M
"A 01.11-1.01
W941111 6"]
V01582
LAURAIN & A= 8010125000-6325/505900-6325
LALFAIN & A=.8010125000-6325/505900-6325
I 1���) � �@ Y •��G :111111111 1
wx'S CUISINE 8010125000-7035/650205-7035
IA 'a•-r� :/ 1 111 1•• 1 11 mi /•-
17Y al N Y• :1 1 1111
V92617 PRICE FPMI Y 8210135000-7001/503301-7001
635925025068 635925025068/CEL PD 0.00 48.72
PEID d 48.772
'Ibtal: 48.72
032708 NIE YR19 PA-'= PD 0.00 77,691.88
PEID Uiaid: 0.00
Total:
79.04
BU32910EF
ESCR7rI DEP/MPA S PD 0.00
50,000.00
PEED Ui2ld:
0.00
Paid:
Total:
50,000.00
50,000.00
8160
8195
10/07 APPRSL L1PD FD 0.00
APPRM PD 0.00
5,700.00
4,500.00
PEIDLld:
Paid:
Total:
0.00
10,200.00
10,200.00
2325/0801007
x#7/08 AD 0.00
295.63
PEID d:
0.00
Paid:
295.63
Tbtal:
295.63
032708
LN/635A CIZEA FD 0.00
15,000.00
PEIDUid:
0.00
Paid:
15,000.00
Total:
15,000.00
124803
COPIES CF PLAINS PD 0.00
40.05
PEID Lhu�3id:
0.00
Paid:
40.05
'Ibtal:
40.05
635925025068 635925025068/CEL PD 0.00 48.72
PEID d 48.772
'Ibtal: 48.72
032708 NIE YR19 PA-'= PD 0.00 77,691.88
PEID Uiaid: 0.00
City of Azusa HP 9000 04/30/08 O P E N H 0 L D
;,a), APR 30, 2008, 9:06 AM --- req: RCSE ------- leg: GL JL --- loc:
SECT FUZ Ca3es: 80-82 ; Check Issue Dates: 031608-033108
PE ID PE Nam ACMM NUMBER / JOB NS43ER
D B LISTING By Peis Ehtity NanEePLM
BI-TM4--- jcb: 582715 #J3055 --- pgn: CE400 <1.34> xpt
Invoice Nurrbar De=pticn St Disc. Ant.
4
id: C3TL02
Dist. Pmt,
Paid:
77,691.88
Total:
77,691.88
V09301
SAFEalA= DENIAL 8000000000-3052
1816328
PREM AS144336838 PD 0.00
574.86
PEID d:
0.00
Paid:
.-574-.86
Tbtal:
574.86
V02371
SFRINI 8010110000-6915
0581031978022608 'IlZBJ/PrS CARDS PD 0.00
15.81
PEID d:
0.00
d:
15.81
Total:
15.81
V06451
SIPMP-CUT 8010110000-6563
11664
Invo3-ce411664 RE PD 0.00
35.67
PEIDd:
0.00
Paid:
35.67
Tbtal:
35.67
V08056
SIUMARD INSULIN 8000000000-2725
1220/0801007
PD 0.00
65.30
V08056
SU*1 ARD IbV-PAN 8000000000-3044
1255/0801007
B7/08
7/08 PD 0.00
194.93
PEID Cyd:
0.00
Paid:
260.23
Total:
260.23
V10009
TIUM WEST AUDI 8010125000-6340/502801-6340
100103
PLAN PNEN[1v I P FD 0.00
317.50
V10009
TIIERRA WEST AWI 8010125000-6340/502801-6340
100103
PLAN AvRD PH 2/ PD 0.00
5,270.00
Pr'ID LTtAaaid:
0.00
Paid:
5,587.50
Total:
5,587.50
V10166
UqICN BANK OF CA 8000000000-2727
11300801007
p 0.00
442.
V10166
LEICN BANK OF CA 8000000000-3073
2130/0801007
PR#7/08 PD 0.00
884.015
PEID0.00
U
Paid:
1,326.20
Tbtal:
1,326.20
I
City of Azusa HP 9000 04/30/08 O P E N H O L D D B LISTING By Pez /Entity Narre Page 5
Y,ED, APR. 30, 2008, 9:06 PM ---req: MM -------leg: GL JL --- loc: BI-TEQ-I--- job: 582715 #J3055 --- pgm: CE400 <1.34> rpt id: OHFLTR02
SECBX.T FUND Ox3es: 80-82 ; CYEck Issue Utes: 031608-033108
PE ID PE Nacre AC3:;LNI NNEER / JCB NUvEER Invoice Nud:2T Description St Disc. Pmt. Dist. Pmt.
V00388 VF ZCN 8010110000-6915 6261975078022808 626-1975078 PD 0.00 21.19
tt�: r•� a �: n :�ttttrtrr:�:rt rt
GRAND TOTAL
PEID Ulpaid: 0.00
d: 21.19
'ibtal: 21.19
2335/0801007 PR47/08 PD 0.00 140.99
PEID lbvml
d: 140.99
Tbtal: 140.99
d: 0.00
d: 214,869.69
Total: 214,869.69
CITY OF AZUSA
MINUTES OF THE AZUSA
PUBLIC FINANCING AUTHORITY
MONDAY, MARCH 3, 2008 - 8:59 P.M.
The Boardmembers of the Azusa Public Financing Authority of the City of Azusa met in Joint
session at the above date and time In the Azusa Auditorium located at 213 East Foothill
Boulevard, Azusa.
Chairman Rocha called the meeting to order.
ROLL CALL
PRESENT: BOARDMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
ABSENT: BOARDMEMBERS: NONE
Call to Order
Roll Call
ALSO PRESENT: Also Present
General Counsel Carvalho, Executive Director Delach, City Department Heads, Secretary
Mendoza, Deputy City Clerk Toscano.
THE CITY COUNCIL CONVENED JOINTLY WITH THE AZUSA PUBLIC FINANCING Jointly APFA
AUTHORITY TO CONSIDER THE FOLLOWING: Cncl
JOINT AZUSA PUBLIC FINANCING AUTHORITY ITEM/CITY ITEM.
CONSIDERATION OF RELEASE OF LIEN ON CERTAIN REAL PROPERTY SECURING THE 2003
CITY OF AZUSA $4,825,000 LEASE REVENUE REFUNDING CERTIFICATES OF PARTICIPATION.
Director of Economic and Community Development Coleman addressed the item stating that
Redevelopment Agency is actively pursuing the redevelopment of the Foothill/Dalton site into a
mixed use project and at present a portion of the site is encumbered by Certificates of -
Participation which were used to Finance certain public improvements within the City. The
proposed would release the COPS on the Foothill/Dalton site and enable the development of
the proposed mixed use project. Question and answer session ensured.
Mayor Pro -Tem Hanks offered a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING THE
EXECUTION AND DELIVERY OF AMENDMENT NO. I TO LEASE AGREEMENT, AMENDMENT
NO. 1 TO SITE LEASE AGREEMENT AND THE RELEASE OF LIEN AND TERMINATION
AGREEMENT.
Moved by Mayor Pro -Tem Hanks, seconded by Councilmember Gonzales to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES:
COUNCILMEMBERS:
GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
NOES:
COUNCILMEMBERS:
NONE
ABSENT:
COUNCILMEMBERS:
NONE
Director Hanks offered a Resolution entitled:
Release of Lien
Refunding of
Certificates
Of Participation
Res, 08-C 16
Lease Amend
Release of Lien
Termination
A RESOLUTION OF THE AZUSA PUBLIC FINANCING AUTHORITY AUTHORIZING THE Res. 08 -PI
EXECUTION AND DELIVERY OF AMENDMENT NO. I TO LEASE AGREEMENT, AMENDMENT Lease Amend
NO. I TO SITE LEASE AGREEMENT AND THE RELEASE OF LIEN AND TERMINATION Rel of Lien
AGREEMENT. & Termination
Moved by Director Hanks, seconded by Director Gonzales to waive further reading and adopt.
Resolution passed and adopted by the following vote of the Authority:
AYES: DIRECTORS: GONZALES. CARRILLO, MACIAS, HANKS, ROCHA
NOES: DIRECTORS: NONE
ABSENT: DIRECTORS: NONE
Adjourn
It was consensus of the Board Members to adjourn.
TIME ADJOURNMENT: 9A0 P.M.
SECRETARY
NEXT RESOLUTION NO. 08-P2.
03/03/08 PAGE TWO
III
CITY OF AZUSA
MINUTES OF THE AZUSA
PUBLIC FINANCING AUTHORITY
TUESDAY, FEBRUARY 19, 2008 — 9:59 P.M.
The Boardmembers of the Azusa Public Financing Authority of the City of Azusa met in regular
session at the above date and time in the Azusa Auditorium located at 213 East Foothill
Boulevard, Azusa.
Chairman Rocha called the meeting to order.
ROLL CALL
PRESENT: BOARDMEMBERS:-GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
ABSENT: BOARDMEMBERS: NONE
ALSO PRESENT:
General Counsel Hull, Executive Director Delach, City Department Heads, Secretary Mendoza,
Deputy City Clerk Toscano.
Call to Order
Roll Call
Also Present
The CONSENT CALENDAR consisting of item G- I and 0-2 was approved by motion of Director Consent Cal
Hanks seconded by Director Gonzales and unanimously carried. (Director Hanks abstained Appvd
from the minutes of the November 5, 2007 meeting as he was not present).
1. Minutes of the regular meeting of November 5, 2007, were approved as written. Director Min appvd
Hanks abstained.
2. The Authority Treasurer's Report as of December 31, 2007 was received and filed. Treas Rpt
It was consensus of the Board Members to adjourn.
TIME ADJOURNMENT: 10:00 P.M.
SECRETARY
NEXT RESOLUTION NO. 08-P1.
Adjourn
AZUSA PUBLIC FINANCING AUTHORITY
CONSENT ITEM
TO: THE HONORABLE CHAIRPERSON AND MEMBERS OF THE BOARD
FROM: MARCENE HAMILTON, AZUSA PUBLIC FINANCING AUTHORITY TREASURER
DATE: MAY 5, 2008
SUBJECT: AZUSA PUBLIC FINANCING AUTHORITY TREASURER'S STATEMENT OF H,
BALANCES FOR THE QUARTER ENDEDMARCH 31,2008zm-
RECOMMENDATION
It is recommended that the Board Members receive and file the Azusa Public Financing Authority
Treasurer's Statement of Cash Balances for the quarter endedMarch 31, 2008.
BACKGROUND
Transmitted herewith is the Treasurer's Report for the Azusa Public Financing Authority for quarter
ending March 31, 2008. Authority investments are made in accordance with the Authority
Investment Policy adopted and approved with Resolution No. 07-P2 dated June 18, 2007, and
Government Code Section.53600 et. seq.
The Azusa Public Financing Authority is the issuer of three bond issues -the 1994 Sewer System
Project Refinancing Certificates of Participation, the 2003 Capital Improvement Project
Refinancing Certificates of Participation, and the 2006 Water System CIP Parity Revenue Bonds.
The funds for these issues are restricted for payment of eligible capital improvement expenses
and debt service on the bonds, and are held and invested by fiscal agents who are trustees for the
bonds.
For quarter ending March 31, 2008, fiscal agents held total investments of $34,071,943.23.Total
cash received for the quarter was $494,137.56, and disbursements of $8,497,272.32, were
made, resulting in a total overall net decrease of $8,003,134.76. Disbursements were primarily
for debt service and Water System Project costs, and cash receipts were comprised of interest
income.
FISCAL IMPACT
The balance of cash and investments and projected revenues for the next six months are expected
to be sufficient to meet cash disbursement requirements for at least the next six months.
Prepared by: Roseanna J. Jara, Sr. Acct. -Redevelopment
MH:RII/cs
A
CITY OF AZUSA
AZUSA PUBLIC FINANCING AUTHORITY
TREASURER'S STATEMENT OF CASH
AND INVESTMENT COST BALANCES
QUARTER ENDING MARCH 31, 2008
Beginning Cash Balance $42,075,077.99
Receipts (All Sources) $494,137.56
Disbursements ($8,497,272.32)
Ending Cash Balance $34,071,943.23
(All Restricted and Unrestricted Accounts & Investments)
Marcene Hamilton, Agency Treasurer
CITY OF AZUSA
AZUSA PUBLIC FINANCING AUTHORITY
TREASURY BOOK BALANCES - CASH AND INVESTMENTS
QUARTER ENDING MARCH 31, 2008
Maximum
Deposits Cost Interest Mkt
Bank Accounts Allowed Amount Pledged Securities Maturity Rate Value*
CASH AND INVESTMENTS HELD BY FISCAL AGENT
Wells Fargo Bank, Trustee
1994 Sewer Refunding Certificates of Participation
Installment Payment Fund
Wells Fargo Treasury Plus MMkt No Limit
$8,639.33
N/A
Ongoing
0.910%
$8,639.33
Reserve Fund
Berkshire Hathaway Inv Agrmt N/A
$284,526.66
Guaranteed Investment Agreement
6/1/2023
6.040%
$284,526.66
1994 Sewer Refunding COP's Subtotal:
$293,165.99
$293,165.99
Interest Collections: $8,664.97
2003 CIP Refunding Certificates of Participation
Lease Payment Fund
AIM Gov't Portfolio No Limit
$10,821.05
Investments in direct obligations of the U.S. Treasury
Ongoing
2.250%
$10,821.05
Reserve Fund
AIG Matched Funding Corporation No Limit
$482,500.00
Guaranteed Investment Agreement
7/29/2020
4.400%
482,500.00
2003 CIP Refunding COP's Subtotal:
$493,321.05
$493,321.05
Interest Collections: $10,859.00
2006 Water Svstem CIP Parity Revenue Bonds
Revenue Fund
Wells Fargo 100% Treasury MMkt No Limit $2,048,157.11 N/A Ongoing 1.320% $2,048,157.11
Interest Account
Wells Fargo 100% Treasury MMkt No Limit $1,984,686.96 N/A Ongoing 1.320% $1,984,686.96
CITY OF AZUSA
AZUSA PUBLIC FINANCING AUTHORITY
TREASURY BOOK BALANCES - CASH AND INVESTMENTS
QUARTER ENDING MARCH 31, 2008
Source of Market Value Information:
Wells Fargo Bank, Trustee
Bond Data is based on Trustee -generated Statements; bond funds listed herein are restricted for
payment of debt service and governed by strict regulations described in the Trust Indentures.
Maximum
Deposits
Cost
Interest
Mkt
Bank Accounts
Allowed
Amount
Pledged Securities
Maturity
Rate
Value*
Principal Account
Wells Fargo 100% Treasury MMkt
No Limit
$26,259.39
N/A _
Ongoing
1.330%
$26,259.39
Reserve Fund
"
Wells Fargo 100% Treasury MMkt
No Limit
$3,649,862.50
N/A
Ongoing
1.320%
$3,649,862.50
Federal Home Loan Mtg. Corp.
No Limit
$0.00
N/A
2/27/2009
0.000%
$0.00
Federal Home Loan Mtg. Corp.
No Limit
$0.00
N/A
01/18/2011
0.000%
$0.00
Federal NaPI Mtg. Association
No Limit
$0.00
N/A
2/26/2010
0.000%
$0.00
Federal Nat'l Mtg. Association
No Limit
$0.00
N/A
1/16/2009
0.000%
$0.00
Water System Acquisition Fund
Wells Fargo 100% Treasury MMkt
No Limit
$25,576,490.23
N/A
Ongoing
1.320%
$25,576,490.23
2006 Water System CIP Revenue Bond Subtotal:
$33,285,456.19
$33,285,456.19
- Interest Collections:
$359,897.03
"
Total -Azusa Public Financing
Authority Cash and Investments:
$34,01,943.23
$34,071,943.23
Total Interest Collections:
$379,421.00
Source of Market Value Information:
Wells Fargo Bank, Trustee
Bond Data is based on Trustee -generated Statements; bond funds listed herein are restricted for
payment of debt service and governed by strict regulations described in the Trust Indentures.