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Agenda Packet - May 27, 2008 - CC
AGENDA SPECIAL MEETING OF THE CITY COUNCIL, REDEVELOPMENT AGENCY, AND THE AZUSA PUBLIC FINANCING AUTHORITY MAGNOLIA ELEMENTARY SCHOOL TUESDAY, MAY 27, 2008 945 E. NEARFIELD, AZUSA 6:00 P.M. — CLOSED SESSION A. CLOSED SESSION ITEMS 1. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Property Address: 428 - 432 N. San Gabriel, Azusa, CA 91702 Agency Negotiators: City Manager Delach and Interim Assistant City Manager Makshanoff Negotiating Parties: LTA LLC Under Negotiation: Price and Terms of payment BLOCK 36 2. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Address: 152 E. Foothill Boulevard, Azusa, CA 91702 Agency Negotiators: City Manager Delach and Interim Assistant City Manager Makshanoff Negotiating Parties: Bank of America 8_LOWE Enterprises Real Estate Group Under Negotiation: Price and Terms of Payment 3. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Address: 100 E. Foothill Boulevard, Azusa, CA 91702 Agency Negotiators: City Manager Delach and Interim Assistant City Manager Makshanoff Negotiating Parties: LOWE Enterprises Real Estate Group Under Negotiation: Price and Terms of Payment 4. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Address: 614 - 640 N. Azusa Avenue, Azusa, CA 91702 Agency Negotiators: City Manager Delach and Interim Assistant City Manager Makshanoff Negotiating Parties: LOWE Enterprises Real Estate Group Under Negotiation: Price and Terms of Payment , -ITY COUNCIL TO RECESS IN ORDER TO CONDUCT THE UTILITY BOARD MEETING r iPEC1AL REGULAR COUNCIL MEETING WILL BEGIN IMMEDIATELY FOLLOWING THE UTILITY BOARD dEETING WHICH BEGINS AT 6:30 P.M. B. PRELIMINARY BUSINESS • Call to Order • Roll Call C. PUBLIC PARTICIPATION - Please note that public comments are welcomed by recognition of the Mayor. D. AGENDA ITEMS 1 . IOINT PUBLIC HEARING - CONSIDERATION OF THE FIRST AMENDMENT TO THE AMENDED AND RESTATED 2006 DISPOSITION AND DEVELOPMENT AGREEMENT (BLOCK 36 PROTECT) WITH REG AZUSA, LLC, A SUBSIDIARY OF LOWE ENTERPRISES INC — FOR REAL PROPERTY LOCATED AT 100 112, 116, AND 134 EAST FOOTHILL BOULEVARD AND 626 628 630 632 634 636 638 AND 640 NORTH AZUSA AVENUE, AZUSA. RECOMMENDED ACTION: Gt a) Waive further reading and adopt Resolution No. 08-� (City) ratifying the November 19, 2007 Health and Safety Code Section 33433 report and findings regarding the disposition of Agency property pursuant to the Amended and Restated 2006 Disposition and Development Agreement with REG AZUSA, LLC, an affiliate of Lowe Enterprises, Inc. b) Waive further reading and adopt Resolution No. 08-R21, (Agency) approving the First Amendment to the Amended and Restated 2006 Disposition and Development Agreement with REG AZUSA, LLC, an affiliate of Lowe Enterprises, Inc. c) Agency Board authorizes the Executive Director to execute the First Amendment to the Amended and Restated 2006 Disposition and Development Agreement with REG AZUSA, LLC, an affiliate of Lowe Enterprises, Inc. Dl Joint PH Block 36.pdf 2. PUBLIC HEARING - CONSIDERATION OF A SECOND AMENDMENT TO COMMERCIAL LEASE AGREEMENTS FOR THE AGENCY OWNED PARCELS LOCATED AT 809 N. AZUSA AVENUE 802 N. SAN GABRIEL AVENUE, 120 AND 150/190 WEST 9TH STREET AZUSA. RECOMMENDED ACTION: Authorize the Executive Director to execute the Second -Amendment to the Commercial Lease Agreements with the following businesses: Alondra's Bakery, Broderick's Auto Body, Community Garage, and E&T Foods. 62 PH Lease Agnts.pdf �� - — -•— 2 { 1 3. FISCAL YEAR 2008/09 CITY AZUSA PUBLIC FINANCING AUTHORITY, AND REDEVELOPMENT j AGENCY PRELIMINARY BUDGET REVIEW. RECOMMENDED ACTION: City Council and respective Boards consider the materials and information provided at this Budget Workshop and provide direction to staff with respect to any desired changes to the City's Operating Budget, the Redevelopment Agency's Operating Budget, and the Azusa Public Financing Authority's Operating Budget as proposed for Fiscal Year 2008/09. r, 63 Budget Review 08-09.pdf 4. Request for proclamation for Alexander Connelly for attaining the Rank of Eagle Scout. E. ADIOURNMENT 1. Adjourn %n compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting,please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting or time when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting" v 3 ��'�L1r+OSn'SP - i TO: HONORABLE MAYOR/CHAIRMAN AND CITY COUNCIUBOARD MEMBERS X. FROM: F. M. DELACH, CITY MANAGER/ ' "40 DATE: MAY 27, 2008 SUBJECT: FISCAL YEAR 2008/09 CITY, AZUSA PUBLIC FINANCING AUTHORITY, AND REDEVELOPMENT AGENCY PRELIMINARY BUDGET REVIEW RECOMMENDATION It is recommended that the City Council and respective Boards consider the materials and information provided at this Budget Workshop and provide direction to staff with respect to any desired changes to the City's Operating Budget, the Redevelopment Agency's Operating Budget, and the Azusa Public Financing Authority's Operating Budget as proposed for Fiscal Year 2008/09. FISCAL IMPACT The Combined Budget of $159,833,519 (comprising the City General Fund, Enterprise funds, Special Revenue funds, Azusa Redevelopment Agency, and the Public Finance Authority) together with the costs of such amendments as the Council and respective Boards may request. J J I r t. C' Budget Background ■ Emphasis on Maintaining Service levels ■ Possibility of Recession-Impact on Sales Taxes ■ Unsettled Real Estate Market — Impact on Assessed Valuations ■ Inflationary Pressures ■ Reduced Interest Rates/ Costs ■ Drought affecting Water Enterprise Revenues "WHAT ' S IN " ■ New and Replacement Capital Equipment Purchases ■ Staffing changes to maintain services and better reflect duties ■ Modest increase in funding for Fire Safety Contract ■ Reduced contributions from General Fund to Liability Fund due to recoveries "WHAT ' S IN " Cont . -:• Pension Obligation, Bond Issue ❖ Redevelopment Agency Bond Issue -:• Capital Improvement Program STAFFING CHANGES d Department Division New/Proposed Classification&Changes Current Classification FTE Fund Admin. Services Finance Accounts Payable Specialist Accts Specialist III 0.00 GF Admin. Services Finance Part-Time Department Intern New Position 0.50 GF Library General/Literacy Re-assignment from Literacy division to Librarian II 0.00 GF General Services division. Light and Water Consumer Srvcs. Increase in part-time hours. Cashiers 0.30 L&W Light and Water Consumer Srws. Part-Time Customer Sery Rep I New Position 0.75 L&W Light and Water Electric Electric Crew Supervisor Line Mechanic 0.00 L&W Public Safety Police Court Liaison Community Srvcs. Officer 0.00 GF Public Safety Police Training Coordinator Community Srvcs. Officer 0.00 GF Public Safety Police Increase in part-time hours. Admin. Assistant 0.20 GF Public Safety Police Increase in part-time hours. Police Officer-Reserves 0.24 GF Public Safety Police Increase in part-time hours. Police Sergeant-Reserves 0.14 GF Public Works Streets/Sewer/Facilities Senior Management Analyst Management Analyst 0.00 Various Public Works Transportation Transportation Dispatcher Bus Driver 0.00 Props. A & C Rec. & Fam. Srvcs. Senior Activities Increase in part-time hours. Office Specialist 1 0.19 GF Rec. & Fam. Srvcs. Woman's Club Increase in part-time hours. Food Services Assistant 0.08 GF " WHAT ' S NOT IN " v* Potential State Budget Takeaways ❖ Transfer to Equipment Replacement Fund for future replacements ❖ Potential Costs Related to Current Employee Contract Negotiations :• New Full-time Staff Positions INA-- FUTURE ISSUES ,e Continued Implementation of Rosedale Project ❖ Negotiation and Implementation of Downtown Development ❖ Gold Line Extension ❖ New Library Construction and Operation -:• Review of Mining Permit Application from Vulcan Materials Corp. ❖ Electric Utility Regulation Regarding Emissions OVERVIEW ■ Budget Summary ❑Total FY 08-09 Budget $ 159,833 , 520 Fund Summary ❑ General Funds 33 , 0601685 ❑ Special Revenue Funds 97472 , 730 ❑ Capital Projects Funds 15, 389 , 625 ❑ Debt Service Funds 31288, 505 ❑ Enterprise Funds 789800 ,425 ❑ Redevelopment Agency Funds 19 , 821 , 550 Iff 08-09 GENERAL FUND BUDGET SUMMARY -:• .29% Growth in Budgeted Revenues ❖ 4 . 0% Growth in Ongoing Expenditures ❖ Operating Revenues Exceed Operating Expenditures ❖ No Reserves Used For Operations ❖ Reserve Level at June 30 , 2009 Projected at $ 10 , 725 , 055 General Fund Balances Estimated Beginning General Fund Balance 07/01/08 $ 10,585,610 FY 08-09 Projected Revenues& Transfers In 33,187,730 Balance Available 43,773,340 Less: Operating Expenses& Transfers out (32,695,495) Preliminary Projected Balance @ 6/30/09 11 ,077,845 Less Discretionary & One Time Expenses Capital Equipment (352,790 Proposed Fund Balance @ 6/30/09 $ 10,725,055 MAI-- EXPENDITURES EXPENDITURES BY FUNCTION k- GENERAL FUNDS 2008-2009 Proposed Budget Urban Development $1,636,505 5.00% Highways &Streets Public Safety $889,130 $19,550,635 2.72% 59.77% Culture 8, Recreation $4,080,010 12.47% General Government $6,551,615 20.03% p EXPENDITURES BY FUNCTION - ALL FUNDS 2008-2009 Proposed Budget Utilities $77,108,215 48.61% - - Debt Service $18,095,160 11.41% General Culture & Government Recreation $10,344,390 $4,513,704 6.52% 2.85% Highways & Urban Public Safety Streets Development $19,810,505 $6,207,585 $22,549,335 12.49%. 3.91% 14.22% r ONE: 1k, .. M"'':':� EXPENDITURES BY FUNDS - MAJOR FUNDS 2008-2009 Proposed Budget Water $23,427,130 14.77% General Fund APFA-CIP $32,668,270 $15,350,000 20.59% 9.68% " RDA-Debt Sry $14,806,655 9.33% Fire Safety $3,792,275 2.39% Refuse $3,758,300 2.37% Electric RDA-CIP $48,692,445 APFA-Debt Sery $3,635,730 30.70% $3,288,505 2.29% 2.07% Azusa Redevelopment Agency Budget Presentation Fiscal Year 2008-2009 Redevelopment . Est. FY 08-09 Beginning Balance $ 392689460 Estimated FY 08-09 Revenues 3493719085 Estimated FY 08-09 Expenditures ( 19 , 821 , 550) Projected Ending Balance $17,817,995 ISSUES ❖ Downtown Development Agreements/ Target Project Redevelopment Plan Amendment ❖ Addressing Low-Mod Housing Issues ❖ New Tax Allocation Bond Issue •'• Azusa Avenue/ Arrow Highway Development Agreement ❖ Implementation/ Construction of Block 36 ( Azusa Village Center) Development by Lowe Enterprises t CITY OF AZUSA PROPOSE® OPERATING BUDGET FOR FISCAL. YEAR 2008 - 2009 4 <fQ l FINANCE DEPARTMENT BUDGET SUMMARIES �� . : f : � � �^�5 . . «� ; � : . � � ��; � � �_ . \ } � � � � � � ■ �»dd � 1 ) � Summary of Changes to Fund Balances Estimated Estimated Estlmaletl Estimated Estimated Estimated Estimated Fund Balance Revenues Transfers in Expenses Transfers Out Annual Fund Balance Fund 6130/2008 for FY 2009 for FY 2009 for FY 2009 for FY 2009 Bud at Bal 613012009 General Fund(undesignated) 10,585 611 32 182 149 1,005 580 28,826,495 4,221,7 0 139,444 10,725,055 Special Revenue Funds State Gas Tax 64,386 1,554,235 0 1,408,605 0 145,630 210,016 Hwy.39 Meint. 1,799,546 0 0 0 0 0 1,799,648 Utility Mitigation 2,782,260 0 1,443,000 0 0 1,443,000 4,225,250 Transit-Propositlon'A' 1,265,212 933,000 0 952,105 0 (19,105) 1,246,107 Transit-Proposifion'C' 303,736 851,000 0 709,680 0 141,320 445,056 C D B G 3,124 613,935 0 547,936 0 65,999 69,123 Senior Nutrition 0 204,805 76,365 281,170 0 0 0 Public Benefit Program 1,925,142 825,000 0 903,720 0 (78,720) 1,846,422 Air quality Improvement 98,734 100,000 0 85,505 0 14,495 113,229 State Grants.and Seizures 652,923 .356,210 0 508,191 150,000 (301,981) 350,942 Supp/Law Enforcement 3.845 102,000 0 105,845 0 (3,845) 0 CFD Administration Fund 13,787 525,000 0 525,000 0 0 13,767 Employee Benefits 0 0 27,700 27,700 0 0 0 Fire Safety Contract 1 21.000 1 25,000 3,767,275 3,792 275 0 0 21,000 Total Special Revenue Funds 8,933 686 6,090,185 5,314,340 9 875,432 150,000 1,379,093 10,312 758 Capital Projects Funds Park In-Lieu 16,951 19,300 0 0 0 19,300 36,251 Capital Projects 35,544 0 0 0 0 . 0 35,544 Rosedale Contribution Fund 2,200,480 0 0 0 0 0 2.200,480 Rosedale Traffic Mitigation 1,132,500 0 0 0 0 0 1,132,500 C Public Financing Authority-CIP 29,008,242 2,000,000 0 15,000,000 350,000 (13,350,000) 15,658,242 Public Works Endowment 1,668,349 0 0 39,625 0 39,625 1,528.724 Total Capital Project Funds 33 962,066 2,019,300 0 15 039,625 350000 13 370,325 20,691,741 Debt Service Fund Public Financing Authority 136,048 520,430 3,268,505 3,288,505 0 520,430 056,478 Total Debt Svc Fund 136,048 520,430 3,288,505 3,288.505 0 520,430 656.478 Enterprise Funds(Unrestricted) Water 12,326,955 17,162,595 0 20,895,615 3,143,190 (8,876,210) 5,450,745 Sewer 816,044 1,620,000 0 1,899,595 362,666 (842,180) 173,884 Light .31,104,977 44,577,465 0 47,725,360 1,007,900 (4,1661795) 26,949,102 Refuse 1,082 3,808,300 150 000 3 172 500 585,800 0 1,082 Total Enterprise Funds 4424905868968360 150,000 73,693,070 5,099,455 (11,674,165)132574,893 �. wi Summary of Changes to Fund Balances . Estimated Estimated Estimated Estimated Estimated Estlmatetl' Estimated Fund Balance Revenues Transfers In Expenses Transfers Out Annual Fund Balance Fund 6130/2008 for FY 2009 for FY 2009 for FY 2009 for FY 2009 Budget Bal 6(3012009 Internal Service Funds(Unrestricted) 0 6,099,895 0 5,819,650 181,460 98,785 98,785 Consumer Service 300,698 2,109,700 0 2,081,680 0 28,020 328,710 Self Insurance D 146;210 0 0 0 Central Services 0 948,210 387,660 0 (387,660) 583,605 951,205 0 0 0 13,695,352 Equipment Replacement 13,095,352 0 0 0 0 intra-Governmental Loan 0 1,905,815 0 0 9,400 IT Services 9,400 1,905 815 Total Internal Service Funds 14 958,713 10 201 620 D 10 341,015 161 460 260 855 14 695.058 Sub-Total All Funds 112,823,161 110,042.044 9,756,425 141, 064,142 10,002,705 (23,266,378) 89,556,783 Less'Internal Service (14,956,713 10 261,620 0 fin,341 015 161,460 260,855 14,695,858 97,866,40.8 107,760,0.24 9,750,425 130,723,127 9,821,245 (23,005,523) 74,860;925 Net Total All City Funds EXPENDITURE SUMMARY GENERAL FUND FISCALYEAR FISCAL YEAR VARIANCE BUDGET ACTIVITY 2007-2008 2008-2009 INCREASE %CHANGE REVISED BUDGET ADOPTED BUDGET (DECREASE) CITY COUNCIL Mayor&Council 140,664 142,985 2,321 1.7% Subtotal . ADMINISTRATION City Manager/Administration 499,822 614,145 14,323 2.9% Promotion/Membership 168,417 168,235 182 -0.1%. Subtotal ,.:.8' N ,.:.� 6��2518b,)... :.. i$¢1`4t't 27ffp1. .. CITY ATTORNEY CITY CLERK CITY TREASURER ADMINISTRATIVE SERVICES Business License 196,417 187,865 (8,552) -4.4% City-Wide 2,654,020 2,712,110 56,090 2.2% Finance 1,075,713 1,102,135 26,422 2.5% Human Resources 391,473 353,395 (38,078) -9.7% Printing Services 14,600 17,115 2,515 17.2% Purchasing 319,285 32G 450 7,165 2.2% Subtotal ECONOMIC&COMMUNITY DEVELOPMENT Building 550,433 510,270 (40,163) -7.3% Community Improvement 418,677 415,045 (3,632) -0.9% Planning 611,0141 523.325 87 889 -14.4°/u Subtotal t)°6801`24 _.. "`',. 4' 7846 ¢. .�898a"/ u N EXPENDITURE SUMMARY GENERALFUND FISCALYEAR FISCALYEAR VARIANCE BUDGETACTIVITY 2007.2008 2008-2009 INCREASE %CHANGE REVISED BUDGET ADOPTED BUDGET (DECREASE) LIBRARY 1,313.380 109,323 9.1% General Services 1,204 057 - 1 80,290 - (80,290) 100.0% V Literacy 3 150 8,6 0 650 5,500 174.6% Youth and Outreach Services . . _. 1j287r,49;Y 34')� Subtotal " " PUBLIC SAFETY 110,535 112,400 1,865 1.7% ' Crossing Guards 135,216 137,850 2,634 1.9% Emergency Services Police Department 13,919,995 14,869,270 949,275 6.6% 599 250 638,840 .39,590 6.6% Police Contract Services Sy�58 Subtotal .°. . 1' ',{3'66� PUBLIC WORKS 237,543 220,765 (16,778) -7.1% Engineering 515,657 543,405 27,748 5.4% Facilities Maintenance 125,000 124,960 (40) 0.0% Graffiti Abatement 5,000 (5,000 100.0% Roadway Maintenance _ ,;,$83 . .. °`.. . .,.5jtl,30 ,.�;ti°10- Subtotal t . RECREATION AND FAMILY SERVICES 1,322,124 1,373,090 50,966 3.9% Parks Maintenance 1,069,253 1,118,925 49,672 4.6% Recreation 187,719 220,680 32,961 17.6% Senior Programs 30,046 32,88 2,837 9.4% Woman's Club .. .5 2/a , V 1+ 2 745r56p. x'136;'436. r- ' .f..° Subtotal .•.•a2,8U91db .. 5 TOTAL GENERAL FUND OPERATIONS BUDGET 27,319,458- 28,486,105 1,166,647 4.3% CAPITAL OUTLAY 427,877 352,790 (75,187) -17.6% VEHICLE REPLACEMENT RESERVES 200,000 (200,000) -100.0% TOTAL OPERATING TRANSFERS 41117,985 4,221,790 103,805 2.5% TOTAL GENERAL FUND BUDGET 32,065,420 33,060,685 995,266 3.1% EXPENDITURE SUMMARY ALL FUNDS FISCAL YEAR FISCALYEAR VARIANCE BUDGET ACTIVITY 2007-2008 2008.2000 INCREASE %CHANGE REVISED BUDGET ADOPTED BUDGET (DECREASE) CITY COUNCIL Mayor&Council 140,664 142,986 2,321 1.7% Subtotal 140?8842 WF ADMINISTRATION City Manager/Administration 499,822 514,145 1.4,323 2.9% Promotion/Membership 168,41 7 168,235 _ 182 -0.1% Subtotal 86B23Bq, r 68R38b CITY ATTORNEY CITY CLERK CITY TREASURER ADMINISTRATIVE SERVICES APFA Capital Projects 14,823,400 15,000,000 176,600 1.2% APFA Debt Service 3,370,719 3,288,605 (82,214) -.2.4% Business License 196,417 187,865 (8,552) -4.4% City-Wide 2,654,020 2,712,110 56,090 2.2% Employee Benefit -80,685 27,700 (52,985) - -66.7% Finance 1,075,713 1,102,135 26,422 2.5% Human Resources 391,473 353,395 (38,078) -9.7% Information Technology - 1,616,542 1,678,615 62,073 3.4% Mountain Cove CFD 608,620 620,295 11,675 1.9% Printing Services 14,600 17,115 2,615 17.2% Purchasing 319,285 326,450 7,165 2.2% Risk.Management 2,235,682 2,060,030 (175,652) -7.9% Rosedale CFD 2 507 313 4,212,495 1,705.182 68.0% Subtotal I �— 'xk o l' EXPENDITURE SUMMARY ALL FUNDS FISCAL YEAR FISCAL YEAR VARIANCE BUDGET ACTIVITY 2007-2008 2008-2009 INCREASE %CHANGE REVISED BUDGET ADOPTED BUDGET (DECREASE) ECONOMIC&COMMUNITY DEVELOPMENT 560,433 510,270 (40,163) -7.3% Building774578 547,936 (226,642) -29.3% , Community Development Block Grant 416,677 415,045 (3,632) -0.9% 523,325 87 689 14 4% Community Improvement 611 014, _ Planning s .. ;p3€4„$' i1 99Mr76 . ,"'(35B,ri1� $ Subtotal ' _ 2r3,5;-),Xl):21 LIBRARY 1,204,057 1,313,380 109,323 9.1"/° General Services 115,378. 93,525 (21,653) -18.9% Grants 80,290 - (60,290) -100.0% Literacy 3,150 8 650 5 500 174.6% Youth.and Outreach Services V1,462;87)6 . _•:",.., €'pi��d'i5T555A R+_. i°72:86�y;.. Subtotal PUBLIC SAFETY 129,379 84,665 (44,494) -34.4% Asset Seizures 110,535 112,400 1,865 1.7% Crossing Guards 135,216 137,850 2,634 1.9% Emergency Services 3,679,410 3,792,275 112,865 3.1% Fire.Safety291828 174,985 (116,643) -40.0% Grants /° 13919,995 14,869,270 949,275 G 8 , Police Department 699 260 638 840 Police Contract Services 39,590 6.6% - - 054) Subtotal PUBLIC WORKS .84,105 85,505 1,400 1.7% Air Quality Management District(AQMD) 152,026 146,210 (5,816) -3.8% Central Garage 337,543 320,765 (16,778) -6.0% Engineering' 515,657 543,405 27,748 5.4% Facilities Maintenance 124,960 (40) 0.0% Graffiti Abatement 125,000 939,387 952,105 12,718 1.4% Proposition A 696,553 709,680 13,127 1.9% Proposition C 1,858,995 70,437 3.9% Sewer Maintenance 1 788,556 . 1 249 G05 216,739 21.0% Roadway Maintenance 1 032 866 , 5(6Yiy68i 5;s91ir230 31x5)535 Subtotal EXPENDITURE SUMMARY ALL FUNDS FISCAL YEAR FISCAL YEAR VARIANCE BUDGET ACTIVITY .2007-2008 2008.2009 INCREASE %CHANGE REVISED BUDGET ADOPTED BUDGET DECREASE RECREATION AND FAMILY SERVICES Parks Maintenance 1,381,124 1,432,090 50,966 3.7% Recreation 1,069,253 1,118,925 49,672 4.6% Senior.Programs 187,719 220,680 32,901 17.6% Senior Nutrition 279,339 281,170 1,831 03% Woman's Club _ 30,048 32,885 2,837 9.4% Subtotal LIGHT AND WATER - Consumer Servlces 5,831,094 5,806,635 (24,459) -0.4% Electric 49,056,009 47,684,545 (1,371,464) -2.8% Public Benefit Programs 711,383 903,720 192,337 27.0% Recycling and Solid Waste 3,840,122 3,349,120 (491,002) -12.8% Water 19 732,855 20,283 940 551,085 . 2.8% Subtotal may , 7�1 4F33 y$'9ti 7,}5s6, (1�I43(571 ) `�40/° TOTAL CITY OPERATIONS BUDGET 142,061,288 143,737,581 1,686,292 1.2% CAPITAL OUTLAY 427,977 1,634,351 1,206,374 281.9% VEHICLE REPLACEMENT RESERVES 200,000 (200,000) -100.0% REDEVELOPMENT AGENCY 27,914,012 19,821,547 (8,092,465) -29.0% TOTAL OPERATING TRANSFERS 10,994,463 10,636,205 (358,256) -3.3% TOTAL CITY BUDGET 781,667,741 175,829,684 THIS PAGE INTENTIONALLY LEFT BLANK STATEMENT OF REVENUES BY FUND FY 2008 FY 2009 FY 2006 FY 2007 Revised Proposed Actuals Actuals Revenues Revenues 10(General Fund) 10(Property Tax) 4001 (Prop Tax Sec Current) 2,610,820 2,989.932 3,670,000 .3,853,500 4002(Prop Tax Indieu of VLF) 3,221,285 3,599,641 3,960,000 4,158,000 4005(Prop Tax/Unsecured/Current) 81,793 18,003 100.000 62,000 4010(Homeowner's Exemption) 30,575 32,613 36,000 35,000 4020(Prop Tax/Prior Year) 91,595 0 60,000 50,000 4022(Prop Tax/Supplmnll Roll) 264,448 381,000 300,000 300,000 4040(Prop Tax/PenalLy&Interest) 56,786 60,617 65,000 70,000 4050(Prop TaxlRedemption) 74,289 44,504 120,000 100,000 4060(ERAF III Reduction) (434,737) 0 0 0 4090(RDA Pass-Through/Stat Pml) 42,706 58,895 60,000 69,000 4099(Property Tax(Other) 0 629 0 0 10(Properly Tax)Totals 6,039,619 7,185,934 8,360,000 8,708,500 11 (Taxes/Non Property) 4101 (Taxes/General Sales&Use) 3,553,203 4,207,949 3,587.649 3,567,649 4102(In-Ileu UUT Azusa Pacific) 95,000 98,000 13D,000 130,000 4103(Utility User Tax) 3,086,689 3,289,210 3,493,245 3,698,040 4104(Public Safety Aug Fund) 268,785 300,362 270,000 272,000 4105(Texesrrmnsienl Occupancy) 242,581 234,427 240,000 240,000 4112(Taxes/Hazardous Waste) 302,094 313,826 315,000 316,000 4118(Taxes/Admission/APU) 107 1,412 0 1,200 4120(Taxes/Land Excavation) 650,425 619,513 650,000 750,000 4125(Taxes/Transfer) 195,765 274,386 275,000 276,000 4143(Franchise/Towing) 42,896 76,911 110,000 110,000 4145(Franchise/Cable.TV) 216,402 222,011 225,000 230,000 4146(Franchise/Electric) 22,989 28.070 28,000 28,000 4147(FranchfselGas) 196,818 180,839 200,000 200,000 4150(Fmnch/L&W Utility 2%) 870,962 951,029 935,360 866,600 4155(French/L&W Ulillly In-Lieu 8%) 2,203,702 2,363;490 2,461,400 2,322.320 4159(Franchise/Landfilq . 467,595 421,618 460,000 460,000 4160(Franchise/Landflll/Expn) 37,697 45,628 40,000 40,000 11(Texes/Non Property)Totals 11,443,201 13,646,677 13,420,644 13,396,009 12(License&Permits) 4110(Taxes/Business License) 1,637,442 1,637,775 1,640,000 1,650,000 4111(Business License/Other) 9,645 9,592 10,001) 10,000 4201(Permits/Bldg) 187,809 287,058 272,000 100,000 4202(Permlts/Autamatlon Fee) 22,632 29,648 26,000, 13,000 4205(Permits/Plumbing) 24,375 25,109 22,000 11.000 4210(Permlts/Electrical) 18,464 36,145 18,000 9,000 4216(Permits/Mechanical) 10,268 13,101 12,000 61000 4223(Permils/Bldg/Occupancy) 4,760 10,673 4,600 2,250 4224(Permits/Bldg/Other) Bel 1,274 1,000 600 4235(Permits/Excavallon) 8,848 13,381 9,400 0 4237(Permits/Public Works) 41,267 21,678 39,500 39,600 Continued STATEMENT OF REVENUES BY FUND FY 2008 FY 2009 FY 2006 FY 2007 Revised Proposed Actuals Actuals Revenues Revenues 10(General Fund)•Continued 12(License&Permits)-Continued 4240(Licenses/Animal) 43.863 36,534 45.000 40,000 4245(Permits/Conditional Use) 44,654 7,561 25.000 15,000 4249(Permits/Other) 265 403 200 1,000 5238(Fireworks Permit) 16,002 9,975 0 0 12(License&Permits)Totals 1,971,115 2,119,787 2,124,600 1,897,250 13(Fines&Penalties) 4301 (Fines/Molar Vehicle) 35,086 58.923 50,000 36,000 4303(Evidence Forfeiture) 30 3,478 1,600 1.000 . 4305(Fines/CourVOlhef) 157,769 202,932 210,000 216-,000 4310(Fees/Library) 11,675 13,728 12,000 11'600 4316(Penalties) 247,749 355,234 286,470 268,4700 4317(Penallies/Burglar Alarms) 572 1,750 2,500 4318(Alarm.Registration) 1,735 61051 5,000 6,500 4319(False Alarms) 0 28.668 20,000 20,000 5105(Parking Enforcement) 106.770 148,992 145,000 145,000 13(Pines&Penalties)Totals 561,393 819,756 732,470 723,470 14(Money&Property Use) 30,540 21,112 28,000 26,000 4401 (Rem(Woman's Club) 44869 42,000 42,000 4405(Rents/Recreation Facility) 39,479 , 4406(Water Rights) 1,227,912 1,234,992 1,282,960 1,328,110 4410(Rentiary) 7,675 1,640 1,700 1,700 4412(Rant/Building) 13,640 15.320 15,000 16,000 4435(interest Income) 674,788 1,035,193 1,132,000 1,132,000 4499(&Property, 49,882 60,837 60,000 60,000 14(Money&Property Use)Totals - 2,037,816 2,413,963 2,531,660 2,594,810 15(Intergovernmental Revenues) 4601(Motor Vehicle In-Lieu Tax) 258,850 326.101 350,000 350,000 4530(Off-Highway License Fee) 740 0 650 0 15(intergovernmental Revenues)Totals 259,590 326,101 350,650 350,000 18(Cost Reimbursements) 4601 (Reimbursements/Damage) 910 3,089 12,174 1,000 4802(Reimb/Court Costs) 45,669 85,355 50,000 55,000 . 4615(Reimb/Losl&Paid Malls) 11,380 8,613 0 5,000 4620(Reimb/Stale of California) 69,370 194,486 70,000 70,000 4625(Reimb/Police) 30,618 65,757 38,300 39.260 4626(Reimb/P.O.S.T.) 14,344 19,062 17,100 20,000 4640(Reimb/Community.Services) 0 23,817 0 0 4645(Reimb/Redevelopment Agency) 1,121,744 1,192,374 1,317,820 1,329,230 4699(Relmbursements/011her) 125 27,870 0 0 4630(Reimb/County) 12 36,154 36,130 30.130 16(Cost Reimbursements)Totals 1,294,172 1,654,569 1,542,124 1,555,620 Continued STATEMENT OF REVENUES BY FUND FY 2008 FY 2009 FY2006 FY 2007 Revised Proposed Actuals Actuals Revenues Revenues 10(General Fund)-Continued 17(Charges for Services) 4701 (Fees/Pdsoner Booking) 168 130 0 0 4702(Fees/Policy User) 25,950 24,202 25,000 26,000 4703(Fees/Oper Fees) 28,421 45,013 50,000 50,000 4704(Fees/Plan Checking) 268,458 279,833 247,000 150,000 4706(Fees/General Plan) 0 60 10,000 0 4706(Fees/Zone Change) 11 0 3,000 0 4707(FeestVadances) 346 4,263 20,000 3,000 4709(Fees/Environmental) 11,049 7,838 7,000 8,000 4710(Fees/File&Cert/Poiitical) 0 3,199 0 0 4711(Foos/Tenlative Maps) 19,517 6,156 10,000 5,000 4715(Fees/Public Nuisance Abatement) 562 112 1,500 1,500 4717(Fees/Reel Property Records) 34,149 28,657 22,000 10,000 4719(Fees/Rental Housing Inspection) 48,086 36,808 45,000 45,000 4721 (Fees/Cleaning) 11900 2,660 2,500 2,500 4724(Fees/Ree Class/General) 133,556 94,833 130,000 130.000 4726(Precise,Plans) 79,702 82,520 90,000 90,000 4726(Fees/Ree Class/Swimming) 56,073 62,200 56,000 55,000 4728(Fees/Adult Sports) - 07,868 26,734 60,000 40,000 4730(Fees/Youth Sports) 57,546 54.385 55.000 55,000 4731 (Fees/Excursions) 22,713 29,389 36,000 36,000 4734(Fees/Advertising) 560 0 10,000 0 4735(Fees/Reprographics) 1,062 1,666 2,500 1,500 4737(Building Administrative Fee) 70,608 85,640 80,000 40,000 4739(License Administrative Fee) 187,098 197,313 195,000 196,000 4741(Fees/Administrative) 714 180 800 800 4743(Fees/Fire Plan Check) 14,283 13,230 14,000 7,000 4744(Community Maintenance Fee) 104,322 137,781 117,100 117,100 4745(Fees/Notary Certification) 540 531 500 0 4746(Fees/U,S.Passports) 34,910 69,585 63,000 50,000 4756(Feesrrow Impound Release) 38,059 50,326 52,000 52.000 4757(Fees/Private Tree Trimming) 0 0 3,000 31000 .4785(Transit-IndirecUlnterfund) 0 500 0 0 4795(Adminislration/interfund) 1,013,289 1,417,549 1.493,371 1,636,690 4799(Recovered Cost/Other) 150 0 0 0 IT(Charges for Services)Totals 2,371,636 2,741,173 1,890,271 2,809,890 Continued ~ STATEMENT OF REVENUES BY FUND FY 2006 FY 2009 FY 2,006 FY 2007` Revised Proposed Actuals Actuals Revenues Revenues 10(General Fund)-Continued 30(Miscellaneous Revenue) 4416(Vending Machine Collection) 3,848 5,169 3,000 3,000 853 364 600 600 4793(Fund Raising) 1 225 539 1,500 700 4801 (SAWIVISps&Publications) 28 6 100 100 4802(Sale/Merchandise) 4805(Sale/Scrap Metal) 12,348 22,773 12,000 12,000 4810(Sale/Real&Personal Property) 824 - 244 1,000 1,000 4815(Sale/Equipment&Materials) (4,617) (4,198)0 1,016 10,000 10,000 00 4850(Charges/NSF Checks) 0 50 0 0 4860(Overeges/Shortage) 100 0 100 100 4868(Restricted Contrlb/Pollee) 14,425 10,150 5,000 5,000 4875(Donations) p 7,264 0 4891(Geint-osslRetlred Assets) 4898(Administrative Fee) 66,735 82,987 85,000 85,000 4899(Miscellaneous Other) (619,968) 613,596 29,000 30,000 30(Miscellaneous Revenue)Totals (524,199) 739,960 147,200 147,400 Total Revenues 26,454,343 31,648,920 32,099,619 32,182,149 40(Transfers from Other Funds) 5940(Transfers from Other Funds) 823,500 725,000 991,614 1,005,580 40(Transfers from Other Funds)Totals 523,500 720,000 991,694 1,005,580 10(General Fund)Totals 27,277,843 32,373,920. 33,091,233 33,187,729 12(Gas Tax) 14(Money&Property Use) 4435(Interest Income) 119,490 90,080 120,000 120,000 14(Money&Property Use)Totals 119,490 90,080 120,000 120,000 15(Intergovernmental Revenues) 4510(Hwy User Tax/Stale/2106) 176,619 176,924 190,000 190,000 4511(Hwy User Tax/State/2107) 394,753 393,493 440,600 440,000 4512(Hwy User Tax/State/2107.5) 6,000 6,000 6,000 8,000 4513(Hwy.User Tax/Slate/2106) 295,964 294,366 330,600 336,000 4540(California Stale Grants/2104) 216,320 340,273 0 468,235 4550(Payments from Other Agencles) 23,986 0 82,440 0 is(intergovernmental Revenues)Totals 1,113,864 1,291,058 1,048,440 1,434,235 30(Miscellaneous Revenue) - 0 (23) 0 0 4699(Miscellaneous Other) 0 (23) 0 0 30(Miscellaneous Revenue)Totals Continued STATEMENT OF REVENUES BY FUND FY 2009 FY 2009 FY 2006FY 2007 Revised Proposed Actuals Actuals Revenues Revenues 12(Gas Tax)-Continued 40(Transfers In) 5940(Transfer from Other Funds), 96,000 500,460 0 0 46(Transfers In)Totals 96,000 600,460 0 0 12(Gas Tax)Totals 1,329,354 1,801,575 1,168,440 1,554,235 13(Utility Mitigation Fund) 40(TransfersIn) - 5940.(Transferfrom Other Funds) 0 0 1,149,740 1,443,000 40(Transfers In)Totals 0 0 1,149,740 1,443,000 1,11(Utility Mitigation)Totals 0 0 1,149,740 1,443,000 - 15(Prop A) 11(Taxes/Non Property) 4101(Taxes/General Sales&Use) 776,484 776,666 775,000 775,000 11(TaxesyNon Property)Totals 776,464 776,666 775,000 775,000 14(Money&Property Use) 4435(Interest Income) 34,413 60,499 40,000 40,000 14(Money&Property Use)Totals 34,413 50,499 40,000 40,000 15(intergovernmental Revenues) 4587(County Dial-A-Ride Svc Fee) 94,191 99,902 95,000 95,000 15(Intergovernmental Revenues)Totals 94,191 99,902 95,000 98,000 17(Charges for Services) 4732(Feee/Rider Fares) 11,864 9,875 12,000 12,000 4734(Fees/Advertising) 10,400 11,326 11,000 11,000 17(Charges for Services)Totals 22,360 21,201 23,000 23,000 30(Miscellaneous Revenue) 4891 (Galn/Loss/Retlred Assets) 0 3,928 0 0 4899(Mlscailanecus Other) 16 (390) 0 0 30(Miscellaneous Revenue)Totals 16 3,538 0 0 16(Prop A)Totals 927,464 951,806 933,000 933,000 Continued STATEMENT OF REVENUES BY FUND FY 2008 FY 2009 FY 2006 FY 2007 Revised Proposed Actuals Actuate Revenues Revenues 17(Prop C) - 11(Taxes/Non Property) 665,727 643,020. 650,000 670,000 4101 (Taxes/General Sales&Use) 666,727 643,626 650;000 670,000 11(Taxes/Non Property)Totals 14(Money&Property Use) 23,301 45,094 30,000 30,000 4435(Interest Income) 23,301 46,094 30,000 30,000 14(Money&Property Use)Totals J6(Cost Reimbursements) 14,469 0 0 0 4699(Relmbursements101her) 14,469 0 0 0 16(Cost Reimbursements)Totals 17(Charges for Services) 14,017 9,454 15,000 15,000 4732(Fees/Rider Fares) 112,376 102208 70,000 60,000 4733(Bus Pass Sales) . 4754(Metrolink Pass Sales) 0 0 75,000 76,000 126,393 111,662 150,000 150,000 17(Charges for Services)Totals 30(Miscellaneous Revenue) 0 1,135 0 0 4891GalnlLosslRetlred Assets 0 0 1,000 1,000 4699(Miscellaneous Other) 0 1,135 1,000 1,000 30(Miscellaneous Revenue)Totals 40(Transfers In) 7,680 0 0 0 5940(Transfer from Other Funds) 7,680 0 0 0 40(Transfers In)Totals i7(Prop C)Totals 837,560 801,517 831,000 851,000 18(Comm Development Block Grant) 15(Intergovernmental Revenues) 734,427 625,315 799,580 813,935 4ter (Federal Govt Allocations) 16(Intergovernmental Revehues)Totals 734,427 625,315 788,580 613,935 30(Miscellaneous Revenue) , 0 18,000 0 0 4899(Miscellaneous Other) 0 (6) 0 0 4899(Miscellaneous Other) 0 17 884 0 0 30(Miscellaneous Revenue)Totals 18(Comm Development Block Grant)Totals 734,427 643,308 799,58tl 813,935 Continued STATEMENT OF REVENUES BY FUND FY 2008 FY 2009 FY 2008 FY 2007 Revised Proposed Actuals Actuals Revenues Revenues 19(Park-In-LleulQuimby) 14(Money&Property Use) 4436(interest Income) 4,475 4,299 4,300 4,300 14(Money&Property Use)Totals 4,475 4,299 4,300 4,300 20(License and Permits) - 4225(Quimby ActCollecllons) 13,500 38,274 1.5,000 15,000 10(License and Permits)Totals 13,500 38,274 15,000 15,000 19(Park-in-Lieu/Quimby)Totals 17,975 42,573 19,300 19,300 21 (5r.Nutrition) 15(Intergovernmental Revenues) 4665(Area Agency on Aging Grant) 96,568 93,557 93,773 93,775 4570(USDA Grant(Sr Nutrition)) 18;433 19,088 18,032 18,030 16(Intergovernmental Revenues)Totals 115,001 112,845 111,805 11f,806 30(Miscellaneous Revenue) 4875(Donations) 47,257 50.223 57,000 67,000 4880(Donations-in-Kind) 37,626 39,755 38.000 381000 4899(Miscellaneous Other) 0 113 0 0 30(Miscellaneous Revenue)Totals 84,883 90,091 93,000 93,000 Total Revenues 188,884 202,736 204,806 204,808 40(Transfers from Other Funds) 5940(Transfers from Other Funds) 64,028 78,294 82,377 76,365 - 40(Transfers from Other Funds)Totals 64,028 78,294 82,377 .76,365 21(Sr.Nutrition)Totals 263,912 281,030 287,182 281,170 24(Public Benefit Program) 14(Use of Money and Property) 4435(Interest Income) 49,048 65,767 50,000 50,000 14(Use of Money and Property)Totals 49,046 65,767 50,000 50,000 17(Charges for Services) 4727(AB1890 Pub Sen Frogs) 646,837 721,087 810,000 775,000 17(Charges for Services)Totals 646,937 721,087 816,000 775,000 24(Public Benefit Program)Totals 695,983 786,854 860,000 825,000 Continued STATEMENT OF REVENUES BY FUND FY 2008 FY 2009 FY 2006 FY 2007 Revised Proposed Actuals Actuals Revenues Revenues - 26(Supplemental Lew Ent(COPS)) 14(Money&Property Use) 4435(Interest Income) 1,605 2,388 2,000 2,000 14(Money&Property Use)Totals 1,805 2,388 2,000 2,000 15(Intergovemmenlal Revenues), 4540(California State Grants) 1D0,000 100,000 100,000 100,000 15(Intergovernmental Revenues)Totals 100,000 100,000 100,000 100,000 Total Revenues 101,805 102,388 102,000 102,000 26(Supplemental Law Enf(COPS))Totals 101,805 102,388 102,000 102,000 27(AQMD(AB2766)) 14(Money&Property Use) 4435(Interest Income) 2,395 4,535 5,000 51000 14(Money&Property Use)Totals 2,395 4,535 5,000 5,000 15(Intergovernmental Revenues) 4595(AQMD Fees (2766)) 42,542 73,242 50,000 50.000 is(Intergovernmental Revenues)Totals 42,542 73,242 50,000 50,000 17(Charges for Services) 4733(Bus Pass Sales) 37,875 25.121 45,000 46,000 17(Charges for Services)Totals 37,875 25,121 45,000 45,000 27(AQMD(AB2766))Totals 82,812 102,898 100,000 100,000 28(Grants&Seizures) 14(Money&Property Use) 4435(interest Income) 0,600 9,074 5,136 6,110 14(Money&Property Use)Totals 6,600 9,074 6,136 6,110 . 15(Intergovernmental Revenues) . 4450(Program Income) 216,624 208,609 215,000 206,600 4540(California State Grants) (18,473) 406,426 101,902 96,900 4546(Calif Waste Mgt Grants) 13,576 1,421 13,200 12,600 4560(Federal Grants) 101,245 31,904 20,861. 0 4599(Grants/Other) 7,561 29,765 61,365 0 15(Intergovernmental Revenues)Totals 320,533 676,125 412,348 316,100 16(Cost Reimbursements) 4699(Relmbursemenls/Others) 16,818 0 0 0 16(Cost Reimbursements)Totals 16,818 0 0 0 17(Charges for Services) 4705(Fees/General Plan) 22,657 46,365 0 27,000 17(Charges for Services)Totals - 22,657 46,365. 0 27,000 Continued STATEMENT OF REVENUES BY FUND FY 2006 FY 2009 FY 2006 FY 2007 Revised Proposed Actuals Actuals Revenues Revenues 28(Grants&Seizures) 14(Money&Property Use) 4435(Interest Income) 6,600 9,074 6,136 6,110 14(Money&Property Use)Totals 6,600 9,074 6,136 6,110 15(Intergovernmental Revenues) 4450(Program Income) 216,624 206,609 215,000 206,600 4540(California Stale Grants) (18,473) 406,426 101,902 96,900 4646(Calif Waste Mgt Grants) 13,576 1,421 13,200 12,600 4560(Federal Grants) 101,245 31,904 20,861 0 4699(Grants/Other) 7,561 29,765 61,385 0 15(intergovernmental Revenues)Totals 320,533 676,125 412,348 316,100 16(Cost Reimbursements) 4699(Reimbursements/Others) 16,816 0 0 0 16(Cast Reimbursements)Totals 16,818 0 0 0 17(Charges for Services) 4705(Fees/General Plan) 22,657 48,365 0 27,000 17(Charges for Services) Totals 22,657 46,365 0 27,000 30(Miscellaneous Revenue) 4416(P.D.Phone Commissions) 2,994 2,433 2,500 2,000 4865(Restricted Conlribkibrory) 1,025 5,875 1,500 5,000 - 4875(Donations) 21060 225 5,000 0 4899(Miscellaneous Other) 356 2,735 0 0 30(Miscellaneous Revenue)Totals 7,225 11,268 9,000 7,000 Total Revenues 373,833. 742,832 427,484 356,210 40(Transfers from Other Funds) 5940(Transfer from Other Funds) 82,105 0 0 0 40(Transfers from Other Funds)Totals 82,105 0 0 0 28(Grants&Seizures)Totals 455,938 742,832 427,484 356,210 29(Fire Safely) 17(Charges for Services) 4748 Fire Safety Fees 46,823 21,194 21,000 25,000 17(Charges for Services)Totals 46,823 21,194 21,000 25,000 Total Revenues 46,823 21,194 21,000 - 25,000 40(Transfers from Other Funds) 5940(Transfers from Other Funds) 2,862;446 3,145,702 3,679,410 3,767,275 40(Transfers from Other Funds)Totals $862,446 3,145,702 3,679,410 3,767,275 29(Fire Safety)Total $909,269 3,166,896 3,700,410 3,792,275 Continued 4 w,.. STATEMENT OF REVENUES BY FUND FY 2008 FY 2009 FY 2006 FY 2007 Revised Proposed Actuate Actuals Revenues Revenues 31 (Consumer Services) Continued 30(Miscellaneous Revenue) 5 875 2,518 3,000 3,000 4810(Recovered AIR Write-Offs) 1,400 0 0 0 4891(GainfLoss)Relifed Assets) 391 0 D 3,1 73 B 4899(Miscellaneous Other) 10,548 11,391 3,000 3,000 30(miscellaneous Revenue)Totals Total Revenues 3,993,031 4,828,780 5,379,319 6,099,895 40(Transfers from Other Funds) 146 870 0 47,500 0 5940(Transfers from Other Funds) J48,870 0 47,500 0 40(Transfers from Other Funds)Totals 31(consumer Services)Totals 4,141,901 4,828,780 5,426,819 6,099,895 32(Water) 14(Money&Property Use) 661,611 2,000,600 702,000 832,595 4435(Interest Income) 11 30T) 0 0 0 4436(Gain/Loss/investment Sales) (I1,30T) 46,706 22,000 51,000 4499(Rents/Other) 672,170 2,046,305 724,000 883,595 14(Money B Property Use)Totals 16(Cost Reimbursements) 15 0 0 0 4610(Reimb/Jury Duty) 82,198 2,036,980 10,000 50,000 4699(Reimbursements/Other) 16(Cost Reimbursements)Totals 82,213 2,036,980 10,000 50,000 17(Charges for Services) 4798(Fees/0ther) 341,137 836,302 400,000 270,000 5240(Water/Residential) 5,084,960 9,145,318 8,489,200 8,387,000 5242(Water/Commercial) 3,147,304 3,260,316 3,304,670 2,860,000 5242(Water/Industrial) 2,274.028 2,697,339 2,387,700 2,400,000 5244(Wafer/Fire Service) 223,375 212,039 234.550 220,000 5245(WaterlOther Public Ent) 473,711 547,156. 497,400 454,000 5247(Water Sys Development Fee) 66,614 93,826 0 230,000 5248(Water/Interdepartmental) 134,165 140,848 0 71,000 158.595 277,114 0 197,000 5251 (Water Services/Mise) 14,903,691 17,209,258 15,313,520 75,079,000 17(Charges for Services)Totals 30(Miscellaneous Revenue) 723,338 (128,687) 750,00d 750,000 4841 (LeaselWeter Rights) D 99 0 0 4870 Recovered Acct Rec Write-offs 170,809 0' 300,000 300,000 4891 (Gain/Loss/Retired Assets) 216,369 (18,962) 100.000 100,000 4899(Miscellaneous Other) 30(Miscellaneous Revenue)Totals 1,117,574 (145,550) 1,150,000 1,150,000 32(Water)Totals, 16,775,848 21,146,993 17,197,520 17,162,595 Continued STATEMENT OF REVENUES BY FUND FY 2008 FY 2009 FY 2006 FY 2007 Revised Proposed Actuals Actuals Revenues Revenues 33(Electric) 14(Money&Property Use) . 4325(interest Income) 423,157 414,190 426,000 425,000 4435(Interest Income) 667,422 1,696,863 1,060,000 1,623,465 14(Money&Property Use)Totals 1,090,579 2,111,053 1,485,000 2,048,405 - 16(Cost Reimbursements) 4650(Relmb/OlhenUtilities) 76,162 9,657 0 0 4699(Reimbursements/Other) 145,126 190,130 0 500,000 16(Cost Reimbursements)Totals .221,288 199,787 - 0 600,000 17(Charges for Services) 4798(Fees/Other). 270,591 273,330 270,000 50,000 4811 (Sale/Electricity) 37,779,872 34,662,786 42,442,501 41,979;000 17(Charges for Services)Totals 38,050,462 34,938;116 42,712,501 42,029,000 30(Miscellaneous Revenue) 4870 Recovered Acct Rec Write-Offs 0 362 0 0 4891(Gain/Loss/Retired Assets) (2,440) (4,534) 0 0 4899(Miscellaneous Other) 152,660 437,594 0 0 30(Miscellaneous Revenue)Totals 150,220 433,422 0 0 Total Revenues 39,512,549 37,680,378 44,197,501 44,577,465 33(Electric)Totals 39,512,549 37,680,378 44,197,501 44,577,465 34(Sewer) 14(Money&Property Use) 4436(Interest Income) 154,870 187,943 170,000 170,000 14(Money&Property Use)Totals 154,870 167,943 170,000 170,000 17(Charges for Services) 4716(Fees/Sewer) 1,381,124 1,398,925 1,450,000 1,460,000 17(Charges for Services)Totals 11361,124 1,398,925 1,460,000 1,450,000 30(Miscellaneous Revenue) 4870 Recovered Acct Rec Write-Offs 0 55 0 0 4891 (Galn/Loss/Reared Assets) 6,000 0 0 0 4899(Miscellaneous Other) 1,767 (616) 0 0 30(Miscellaneous Revenue)Totals 7,767 (461) 0 0 34(Sewer).Totals 1,523,762 1,586,407 1,620,000 1,620,000 Continued STATEMENT OF REVENUES BY FUND FY 2008 FY 2009 FY 2006 FY 2007 Revised Proposed Actuals Actuals Revenues Revenues. 36(Refuse) 11 (Taxes/Non-Properly) 636,821 594,085 035,000 586,800 4156hise/Trash) 638821 594,065 635,000 585,800 11(TaxeslNon-/Non-Propertyl Totals 17(Charges for Services) 2,587,410 2,812,590 3,010.000 3,022,500 4722(Charges/Refuse&Dump) 022,500 17(Charges for Services)Totals 2,587,410 2,812,695 3,010,000 3, 30(Miscellaneous Revenue) 0 150 0 0 4870 Recovered Acct Rao Write-Offs 0 150 0 0 30(Miscellaneous Revenue)Totals 40(Transfers from Other Funds) 5940(Transfers from Other funds) 16,399 25,000 25,000 150,000 40(Transfers from Other Funds)Totals 16,399 25,000 25,0(10 150,000 36(Refuse)Totals 3,242,630 3,431,61.0 3,070,000 31758,300 42(Seff Insurance) 14(Money&Property Use) 159,550 102,823 80,000 80,000 4435(Interest income) 159,550 - 102,823. 80,000 80,000 14(Money&Property Use)Totals 18(Cost Reimbursements) 2 094 0 0 0 4604(Reimb/Insurance) (182) (1515) 640,206 0 4805(Reimb/Workers'Comp) 1,911 (1,515), 646,206 0 16(Cost Relrrrbursements)Totals 17(Charges for Services) 4774(Insurance/interfund) 322,235 950,229 1,258,268 1,000,260 4777(Unerrmploymenf/interfund) 19,357 21,823 24,832 24,830 4779(Workers'Comp/Inlerfund) 524,704 588,897 867,323 936,610 17(Charges far Servlces)Totals 866,295 1,560,949 2,150,413 2,029,700 30(Miscellaneous Revenue) 0 (2) 0 0 4899(Miscellaneous Other) (2) 0 0 30(miscellaneous Revenue)Totals 0 42(Self Insurance)Totals 1,027,767 1,062,255 2,876,819 2,109,700 Continued STATEMENT OF REVENUES BY FUND FY 2008 FY 2009 FY 2006 FY2007 Revised Proposed Actuals Actuals Revenues Revenues 43(Central Services) 17(Charges for Services) 4772(Garage/Inlerfund) 38,310 38,107 136,450 146,210 17(Charges for ServIces)Totals 38,310 38,107 136,460 146,210 Total Revenues 38,310 38,107 136,450 146,210 43(Central Services)Totals 38,310 38,107 136,450 146,210 46(Equipment Replacement) 14(Money&Property Use) 4436(Interest Income) 0 38,224 0 0 _ 14(Money&,Property Use)Totals 0 38,224 0 0 16(Cost Reimbursements) 4601 (Reimbursemenle/0amege) 0 0 25,000 0 16(Cost Reimbursements)Totals 0 0 25,000 0 46(Equipment Replacement) Totals 0 38,224 25,000 0 48(IT SERVICES) 17(Charges for Services) 4762(MIS/Inlerfund) 1,775,181 1,792,200 1,825,942 11905,815 17(Charges for Services)Totals 1,775,181 1,792,200 1,825,942 1,905,815 48(IT SERVICES)Totals 1,776,181 1,792,200 1,825,942 1,905,615 70(APFA Capital Projects Fund) 14(Money&Property Use) 4435(Interest Income) 0 1,131,011 2,000,000 2,000,000 14(Money&Property Use)Totals 0 1,131,011 2,000,000 2,000,000 70(APFA Capital Projects)Totals 0 1,131,011 2,000,000 2,000,000 71(APFA Debt Service Fund) 14(Money&properly Use) 435(Interest Income) 39,326 3,926,943 519,260 307,400 14(Money&Property Use)Totals 39,326 3,925,943 519,260 307,400 15(Intergovernmental Revenues) 4450(Program Income) 115,669 110,852 105,990 100,530 15(Intergovernmental Revenues)Totals 115,569 110,862 105,990 100530 Continued �.... 'lone✓ STATEMENT OF REVENUES BY FUND FY 2008 FY 2009 FY 2006 FY 2007 Revised Proposed Actuals Actuals Revenues Revenues 71(APPA Debt Service Fund) Continued 16(Cast Reimbursements) 4866(Reimbl aer 4,400 2.750 12,500 12,500 iG(Cost.Relmbursements)Totels 4,400 2,750 12,500 12,500 30(Miscellaneous Revenue) 4820(Principal Repayments) 80,000 86,000 95,000 100.0000 0 54,860,000 0 4835(Bond Proceeds) 000 100,000 30(Miscellaneous Revenue)Totals 80,000 54,936,000 95, Total Revenues 238,296 58,974,656 732,750 520,430 40(Transfers from Other Funds) 5940(Transfers from Other Funds) 341,731 1,462,641 2,024.825 3,288.506 40(Transfers from Other Funde)Totals 341,731 1,462,6411 2,024,625 3,268,505 71(APPA Debt Service Fund)Totals 581,02b 60,A37,196. 2,757,375 3,808,9)5 80(RDA Capital Projects) - 14(Money&Property use) 12,000 41,292 27.000 27,000 4412(RentiBuilding) 438,583 602,005 450,000 450,000 4435(Interest income) 4436(Gain/Loss on Investment) (1,204,274) 0 (3,166.000) (3,166,000) 14(Money&Property Use)Totals (754,791) 643,297 (2,689,000) (2,689,000) 17(Charges for Services) 12600 0 0 0 , 4703(Feesf0per Fees) 0 0 60 60 4735(Fees/Reprographics) 4798(Fees/Other) 24,044 29,409 24,070 24,070 17(Charges for Services)Totals 36,544 29,409 . 24,130 24,130 30(Miscellaneous Revenue) 0 0 16,026,000 15,025,000 4810(Sale/Real&Personal Property) 4820(Princlpal Repayments) 0 73,000 266,360 288,360 4899(Miscellaneous roc Other) - 645 39 50 50 6936(LoanLoan Peed s) 545 0 1.350,000 0 30(Miscellaneous Revenue)Totals 1,090 73,039 16,663,410 15,313,410 Total Revenues (717,167) 745,745 13,988,540 12,648,540 40(Transfers from Other Funds) 5940(Transfers from Other Funds) 3,474,015 19,701,720 4,952,100 4,877,100 40(Transfers from Other Funds)Totals 3,474,015 19,781,720 4,952,100 4,877,100 80(RDA Capital Projects)Totals 2,756,858 20,517,465 18,950,640 17,525,640 continued STATEMENT OF REVENUES BY FUND FY 2008 FY 2009 FY 2005 FY 2007 Revised Proposed Actuate Actuals Revenues Revenues 81 (RDA Special Revenue Fund) 14(Money&Property Use) 4435(Interest Income) 75,765 146,866 70,000 70,000 4436(Gain/Loss/Investment Sales) (10,066) (8,889) 0 0 14(Money&Property Use)Totals 65,700 137,977 70,000 70,000 30(Miscellaneous Revenue) 4820(Principal Repayments) 56,280 48;668 0 0 4899(Miscellaneous Other) 5,646 10,442 25,000 26,000 30(Miscellaneous Revenue)Totals 61,926 67,010 25,000 25,000 Total Revenues 127,626 194,987 95,000 95,000 40(Transfers from Other Funds) 5940(Transfers from Other Funds) 6,479 0 0 0 5942(Tax Increment Transfers In) 1,379,024 1,508,994 1,452,950 1,518,370 40(Transfers from Other Funds)Totals 1,385,502 1,508,994 1,452,950 1,516,370 81(RDA Special Revenue Fvnd)Totals 1,613;128- 1,703,981 1,547,950 1,611,370 82(RDA Debt Service) 10(Property Tax) 4025(Property Tax(Increment) 61895,118 7,544,968 7,264,740 7,581,800 10(Property Tax).Totals 6,895,118 7,544,968 7,264,740 7,581,860 11 (Taxes/Non Property) 4101..(Taxes/General Sales&Use) 1,038,340 923,649 1299,720 1,313,920 4102(Taxes/Sales(County Pool/RD) 0 134,940 0 139,020 11(Texes7Non Property)Totals 1,038,340 1,056,569 1,299,720 1,452,940 14(Money&Property Use) 4435(Interest Income) 170,335 163,063 131,700 126,760 14(Money&,Property Use)Totals 170,335 153,063 131,700 128,760 30(Miscellaneous Revenue) . 4840(Loan Proceeds) 68,090 0 0 79,600 4842(Advance Proceeds from City) 1,658,326 0 0 0 4899(Miscellaneous/Other) 0 0 0 0 5636(Loan Proceeds) 232,038 166,711 246,170 171,160 5937(Advance Proceeds from City) 0 1,786,416 1,739,190 1,846,900 30(Miscellaneous Revenue)Totals 1,958,454 1,935,127 1,985,360 2,098,150 Total Revenues 10,062,247 10,691,747 10,681,520 11,261,710 Continued STATEMENT OF REVENUES BY FUND FY 2008 FY 2009 FY 2006 FY 2007 Revised Proposed Actuals Actuals Revenues Revenues 82(RDA Debt 5ervice)-Continued 40(Transfers from Other Funds) 5940(Transfers from Other Funds) 3,376,820 2.138,243 2,460,020 3,972,365 40(Transfers from Other Funds)Totals 3,376,828 2,138,243 2,450,020 3,972,365 02(RDA Debt Service)Totals 13,439,079 12,827,990 13,f31,940 15,234,075 GRANDTOTALS 121,962,366 210,630,395 158,122,155 160,865,325 CITY OF AZUSA PERSONNEL SUMMARY FULL TIME PERSONNEL ALLOCATIONS ��- FY 0748 FY 08-08 Revised Proposed Department Allocation Allocation ADMINISTRATION Administration 2.30 2.30 Promollon/Membershlp 1.00 1.00 Administration Total 3.30 3.30 ADMINISTRATIVE SERVICES - Business License 2.00 2.00 Finance 8.70 8.70 Human Resources 2.00 2.00 Information Technology 9:20 9.20 Purchasing 3.00 3.00 Risk Management 2.10 2.10 Rosedale 1.00 1.00 Administrative Services Total 28.00 28.00 CITY CLERK City Clerk 2.00 2.00 . City Clerk Total 2.00 2.00 COMMUNITY DEVELOPMENT Building 4.00 4.00 Community Improvement 4.00 4.00 Comm Dev Block Grant(CDBG) 1.55 1.25 Planning 4.33 4.33 Community Development Total 13.86 1 13.58 LIBRARY General Services 9.00 10.00 Literacy Services 1,00 0.00 Library Total 10.00 10.00 PUBLIC SAFETY Emergency Services 1.00 1.00 Police - 90.00 90.00 Public Safety Totall 91.00 1 91.00 >~ GITY OF AZUSA PERSONNEL SUMMARY FULL TIME PERSONNEL ALLOCATIONS FY 07.08 FY 08-09 Revised Proposed De artment Allocation Allocation PUBLIC WORKS AQMD compliance 0.31 0.31 Central Garage 1.00 1.00 Engineering 2.00 2.00 Facilities Maintenance 2.25 2.25 Proposition A 4.36 4.36 Proposition C 2.09 2.09 Roadway Maintenance 9.50 9.50 Sewer Maintenance 9.00 9.00 Public Works Total 30.50 30.50 rRecreation AND FAMILY SERVICES 7.00 7.00 tenance 4.10 4.10 183 1.83 vities 1 11 1.11 itionlub 0.16 0.16 Recreation and Famil Services Total 14.20 14.20 LIGHT ANDWATER 28 50 26.50 Consumer Services 2200 22.00 Electric Public Benefit 1.00 0.70 Solid Waste 0.50 0.50 Water 27.00 27.30 Light and Water Total 77.00 77.00 REDEVELOPMENT AGENCY 512 5.42 .Administration - Redevelo meet Agency Total 5.12 5.42 TOTAL FULL-TIME FTES 275.00 275.00 CAPITAL EQUIPMENT PURCHASES FY 2008-2009 FUNDING Account No: Division Description Budget General Fund Other Funding ADMINISTRATIVE SERVICES 10459500007142 Printing t unlis-Konica Minolta BizHub 750 Digital/Network Copy $15,995 $15,995 ;a equipment equipment in City Hell and West Wing Administrative Services Total $15,995 $15,995 $0 CITY CLERK 10162100007142 City Clerk 1 unit-Ballot Counter $17,320 $17,320 City Clark Total $17,320 $17,320 $0 INFORMATION TECHNOLOGY 48499300007142 City I.S. 2 units-WkFI HolSpots In the Library,L&W and City Hall $6,495 $6,495 conference rooms 48499410007142 PD I.S. 1 unit-WI-FI HotSpotsin PD I-Max and conference rooms 3,250 3,250 48499300007142 City I.S. Re-cable Senior Center with CAT-6.Replace and clear out 15;000 15,000 old cable and phone lines. 48499410007140 PD I.S. 1 unit-Replace Voice Logger for Dispatch call recoding 43,300 43,300 48499300007142 city,I.S. 1 unit-Replace server for Mobile Display Computing 4,330 4,330 systems 48499300007142 City I.S. Annual personal computers and laptop computers 104,500 77,400 27,200 48498420007142 L&W I.S. replacements . 34556510007142 Sewer 2 units-Replace and expand Autocad 2008 for 18,405 18,405 Engineering 42509230007142 PD I.S. 2units-Mobile Display Computer(MCC)Insurance 21,650 21,650 contingencies-2 units 48499300007142 City 1.5. 1 unit-Rec and Parks System Software-Hosted solution 16,780 16,760 with printer 48499300007142 City I.S. Las Angeles Region Imagery Consortium data 10,285 10,285 M1� CAPITAL EQUIPMENT PURCHASES FY 2008-2009 FUNDING General Fund Other Funding Account No. Division Descri tion Bud el Cil I.S. 1 unit-Granicus media manager software 30,360 30.360 48499300007142 Y 34556510007142 City I.S. Services and software from KV Blueprint 22,195 22,196 48499300007142 City LS.. Disaster recovery offsite service for financial system 10,000 10,000 48499300007142 City I.S. 1 unit-HDL software for Code Enforcement system 43,300 43,300 48409410007140 PD I.S. luni)-Centralized Automatic Message Accounting 14,075 14.075 (CAMA)Trunking for.911 calls 48499300007125 City I.S. Expansion of exlsOng Access Control system to include 20,000 20;000 Data Center and Finance Suite 213 Info Tech Total $364,025 $294,575 $69,450 LIBRARY $7.336 28305110517142 Library-Public Library 1 unit-Microfllm/microfiche reader and printer for public $7.336 Funds use with coin box mechanism. . 28305110607135 Library-Canyon City FY 07108 Rollover-Bookmobile Van 45,000 45,000 Foundation 3,500 28305110607142 Library-Canyon City FY 07/08 Rollover-Wireless Laptop for Bookmobile 3;500 Foundation Library Total $55,836 $0 $55,836 PUBLIC SAFETY $7,500 28203100417135 Police 1 unit-Upgrade armored vehicle with ballistic protection of $7,500 SWAT truck with Level VII roof and fold down sniper shields . 49203100007125 Police (soul entrance)of gale cameras and controls for Dispatch. 6,000 e,000 (south entrance) 28203100667140 Police 1 unit-Purchase Interoperability moblle redio and 20,685 20.685 associated equipment for Supervisor patio]vehicle 48203200007140 Emerg SeMces 3 units-Flal panel HD LCD TVs-2 with Smart Board 22,600 22,800 overlay;wireless system connections Public Safety Total $56,985 $0 $56,985 CAPITAL EQUIPMENT PURCHASES FY 2008-2009 FUNDING Account No. Division Description Budget General Fund Other Funding PUBLIC WORKS 10556610007140 Street&Sidewalk Maint 1 unit-Professional Towable Pressure Was Hydro $14,075 $14,075 Tak SC 3005 Public Works Total $14,075 $14,075 $0 RECREATION 10254100007150 Recreation Tables,chairs and EZ-Ups used for City events. $10,825 $10,825 49254200007125 Parks Replace flooring with carpal In Memorial Perk 10,625 10,825 Administration office Recreation Total $21,850 $10,625 $10,825 LIGHT AND WATER 31407020357125 Admin f unit-Interior safely glass partition for 2nd floor $10,000 $10,000 receptionist area near planter 31407029357125 Admin 1 unit-Access door on northwest exterior stairway for 5,000 5,000 termite treatment 31407119027140 Customer Care 2 units-FC20OR Ibon handheld meter readers with 5,416 5,415 standard keyboard overlay,stylist,user's guide,universal . power supply,power cord,PC communication cables- . replacement 32407237617140 Water/Dislrlbutlon-723 1 unit-Trailer mounted digital traffic control arrowboard 4,010 4,010 32407237617140 Water/Distribution-723 1 unit-Wach ERV-750 extension arm valve operator- 14,075 14,075 replacement 32407237617140 Water/Distribullon-723 8 units-Retro filling of existing diesel powered vehicles to 129,900 129,900 comply with new Air Resources Board standards 32407237617140 Water/131strlbutlon-723 iunit-Pipe tapping machine-replacement 27,065 27,065 32407237617.140 Water/Distdbullon-723 1 unit-Truck mounted with over center articulating material 316,500 316,500 handling aerial device with two single mounted baskets that . uses alternate fuel as required by AQMD-replacement CAPITAL EQUIPMENT PURCHASES. FY 2008-2009 FUNDING ABudget General Fund Other Funding Account No. Division Description LIGHT AND WATER-Continued 48,715 33407359707150 Electric Operations/Meter 1unit-WECO model 2350 meter lest bench-replacement 48,715 Shop-735' 32,800 - 32,800 32407237617140 Water/Distributlon-723 2 units-Ford 4x2 F150 Pickup trucks-replacement 87,325 32407237617140 Water/Distribution-723 1 unit-S220 Bobcat Skid Steer Loader with attachments 87,326 Light and Water Total $660,806 $0 $680,805 EQUIPMENT REPLACEMENT $40,900 46203100007136 Police 1unit-2008 Chevrolet Tahoe(pursult-satetyrated) $49,900 46203100007135 Police 1 unit-Motorcycle equipped for emergency use and 26,000 26,000' outfitted with PVP system 46203100007135 Police 5 units-2008 Crown Victoria Interceptors(patrol cars) 138,580 138,560 46566610007135 Street&Sidewalk Malm 1 unit-5-7 Ton Diesel Powered Dump Truck 75,776 75,775 46556610007135 Street&Sidewalk Malnt 1 unit-3/4 Ton Diesel/Gas Truck with Signing Utility Bed 64,950 64,950 32,475 46556510007135 Engineering 1 units-1/2 Ton Gas Powered Trucks 32,475 Equipment Replacement Total $387,680 $0 $387,660 Grand Total-Capital Equipment $1,634,351 $3521790 $1,281,561 THIS PAGE INTENTIONALLY LEFT BLANK ADMINISTRATION 1.40 CITY COUNCIL PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Mayor and City Council are the elected representatives of the City and, therefore, act as the policy-making legislative body of this municipality. They act on the City's laws, known as ordinances, adopt resolutions reflecting policy positions, or authorization for City actions, and are bound to uphold the laws of the State of California, as well as our Federal Government. The City Council selects or approves the selection of members of the City Boards, Commissions, and committees. Each year, the City Council considers and adopts a fiscal budget of appropriations and establishes policies and goals to direct.the City Manager and his staff. STRATEGIC GOALS: Maintain a budget balanced within fiscal revenues without service reductions. • Increase affordable housing opportunities for all residents. Encourage the development of retail shopping amenities.desirable for all Azusa residents. Support and enforce code compliance programs that reduce visible blight and unsafe/unsanitary living conditions. Continue programs to engage community involvement in governance through quarterly community outreach meetings. Assure the completion of utility infrastructure improvements to serve customers well Into the future. Reduce visible graffiti by 400X.. FY 08-09 PROGRAM HIGHLIGHTS: • Continue to work together to accomplish the general City goals including "City Hall In Motion" Town Hall meetings throughout the community. • Insist upon "Community Driven Development" focusing attention upon residential and commercial development projects to assure compliance with Azusa's high standards'with participation by all members of our community. • Include funds for the Veteran's Flag Project and Sister City Support. • City Council representative involvement in regional governmental issues to provide a voice for the City of Azusa and to benefit our citizens through projects like the Gold Line Project, and governance issues with the League of California Cities and National League of Cities. Budget Division; CITY COUNCIL Full Time Positions Part Time Positions FY 07-08 FY 08-09 FY 07-08 FY 08-09 FY 07-08 FY 08-09 FY 07-08 FY 08-09 Revised Proposed Revised Proposed Revised Proposed Revised Proposed Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Council Stipend NIA N/A $24,000 $24,000 TOTALI 0.00 1 0.00 I $0 I $0 I TOTAL 00 $24,000 $24,000 BUDGET UNIT: 1.008000000 CITY COUNCIL DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-05 05-06 06-07 07-08 08-09 VARIANCE PERSONNEL. 6006 Salarles/Temp &Part Time 23,993 24,363 23,679 24,000 24,000 6069 AllowancesNehicle 21,129 20,943 8,942 6101 PERS/Employee Contribution 2,085 2,103 2,086 1,800 1,825 25 6105 PERS/Employer Contribution 2,473 3,844 3,539 3,063 3,050 (13) 6125 FICA/EmployerContrib/Med 714 713. 528 1,266 1,375 109 6133 Retiree Health Premium Reimb 99 701 1,078 2,360 2,385 5 6140 Life Insurance Allocation 761 630 697 1,125 600 (525) 6155 Workers' Comp Allocation 1,121 1,132 1,122 960 950 (10) 6175 Benefits/Flex Plen 37,238 41,951 37,525 68,220 70,950 2,730 19,198 102,614 105,135 2,321 PERSONNEL SUBTOTAL 89,614 96,379 CITY COUNCIL ACTIVITY DETAIL Account Number Description Cost 1008000000 6235 Meetings/Conferences-Council workshops, League Annual, League Monthly $8,900 6296 Council Telecommunication Exp- Home DSL, Home Faxes, Speclal equipment $5,000 6493 Outside Services-Workshop consultants $17,000 7050 Donations/Contributions-Sister City$2,500; Flag Committee$1,000; Miscellaneous$500 $4,000 I BUDGET UNIT: 1008000000 CITY COUNCIL DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.# 04-05 05.06 06-07 07-08 08-09 VARIANCE OPERATIONS - 100 250 250 6230 Dues &Subscriptions 6235 Meetings &Conferences 5,389 5,306 7,564 8,900 8,900 6298 Council Telecommunication Exp 2,261 2,653 2,611 5,000 5,000 7,500 13,358 17,000 17,000 6493 Outside Services 286 868 201 500 500 6530 Office Supplies 6539 Printing, Binding & Duplicating 638 6563 Supplies/Special 2,783 2,298 1,449 2,200 2,200 6572 Office Furniture &Equipment 2,000 - 6815 Maintenance and Repair/Buildings 137 - 6915 Utilities/Telephone 1,773 2,337 1,763 7050 Donations/Contribution 2 500 4 000 4,000 OPERATIONS SUBTOTAL 18,129 29,548 21,099 37,850 37,850 GENERAL FUND TOTAL: 104,743 117,478 108,742 140,664 142,985 2,321 THIS PAGE INTENTIONALLY LEFT BLANK CITE( CLERK PROGRAM COMMENTARY PROGRAM DESCRIPTION: The City Clerk is an elected official and acts as the community's full-time representative in the administrative operation of municipal business. It Is the duty of the City Clerk to act as Clerk of the City Council, Secretary to the Redevelopment Agency, Industrial Development Authority and Azusa Public Financing Authority: This includes preparation and distribution of agendas for City Council meetings, attendance at all meetings, maintenance and certification of accurate record of proceedings. It also Includes support to the Secretary of the.Utility Board. In addition, the City Clerk's Office is charged with the maintenance and protection of official City records; publishes and codifies ordinances; processes, attests, and certifies records; conducts all City elections; and notarizes and maintains documents as required. STRATEGIC GOALS:• . Continue the implementation of new image document and retrieval system in order to access public documents such as minutes, resolutions, deeds and ordinances. • Continue to scan records such as permanent and historical records, department organization files, and miscellaneous information of a public nature. FY 08-09 PROGRAM HIGHLIGHTS: Continue to aggressively seek new and innovativeways to provide excellent customer service to public and City departments via upgrading records management program. Continue to seek new Information on current election laws and process, by attendance at New Law Election Seminar. Encourage continued staff education and training. Budget Division: CITY CLERK Full Time Positions Part Time Positions FY 07-08 FY 08-09 FY 07-08 FY 08-09 FY 07-08 FY 08-09 FY 07-08 FY 08-09 Revised Proposed Revised Proposed Revised Proposed Revised Proposed Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Assistant City Clerk 1.00 1.00 $64,540 $64,540 City Clerk 2,080 2-10-8-0- $37,085 $37,085 Administrative Technician 1.00 1.00 53,000 53,000 Office Specialist 1 4 160 4,160 57,759 59,440 Custodian 520 520 6,1.17 6,295 TOTAL 2.00 2.00 1 $117,540 $117,540 TOTALI 6,760 1 6,760 $100,961 1 $102,820 BUDGET UNIT: 1015210000 CITY CLERK DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.# 04-05 05-06 06-07 07-08 08-09 1 VARIANCE PERSONNEL - 6003 Salaries/Regular 95,022 98,259 107,457 117,540 117,540 88,580 8 ,002 94,107 100,961 102,820 1,859 6006 Salaries/Temp &Part Time 4 5,442 4,746 3,252 6015 SalariesNecatlon 2007 775 1,338 6024 Salaries/Sick Leave 932 - 6027 Salaries/Bereavement 661 793 1,165 - - 6033 Overtime Pay/Premium 4,905 4,891 5,125 5,288 5,375 87 6048 Salaries/Language Pay 6 7,363 2,315 - - 6075 Vacation Pay-Off . 758 1,631 1,662 - 6078 Sick Leave Pay-Off 13,871 13,930 14,782 15,577 15,595 18 6101 PERS/Employee Contribution 17,311 25,813 25,464 26,857 26,700 (157) 6105 PERS/Employer Contribution 10 62 82 3,041 1,145 (1,896) 6109 PARS/Employer 2,306 2,300 2,508 2,703 3,910 1,207 6125 FICA/Employer Contrib/Med 104 6133 Retiree Health Premium Reimb 663 563 644 956 1,365 409 6140 Life Insurance Allocation 7 673 7 965 8 482 9,063 9,065 2 6155 Workers'CompAllocation 1181 982 1,084 1,319 1,245 (74) 6160 LTD Insurance Allocation 168 182 190 265 220 (45) 6165 Unemployment Allocation 30,501 32,821 35,211 38,460 42,945 4,485 6175 Benefits/Flex Plan 2 747 2,684 2 491 2L2 2,700 6180 Deferred Com /Em to er Paid 325, PERSONNEL SUBTOTAL 274,314 295,675 307,339 875 331,570 5,89 CITY CLERK ACTIVITY DETAIL Account Number Description Cost 1015210000 6220 Training Schools-International Institute of Municipal Clerks (IIMC)Technical Training Classes -City Clerk $5,000 Assoclation-Classes throughout the year when offered, i.e. Brown Act, Public Records Act 6230 Dues/Subscriptions- IIMC, California City Clerk's Association, San Gabriel Valley Tribune Subscription, $700 Rainbow Directory-Resource Directory 6235 MeatinglConferences-Quarterly Southern California City Clerk's Association meetings, Annual Conference or $2,000 New Election Law Seminar for City Clerk's 6330 Codification-Municipal Code Corporation updates. City Ordinances are codified and distributed to several $5,500 Public and Legal entities as well as City Departments. Codification of the Development Code and Amendments. 6493 Outside Services and Repair-.Election.Expenses-Los Angeles County Registrar Recorder, Martin and $60,000 Chapman Election Suppliers, Election Workers(52), Noticing, Advertising, etc. Iron Mountain-record storage, Miscellaneous expenses. 6518 Postage-Processing of Postage for most City Department. $38,000 6536 SupplieslReprographics-Paper supply $3,000 6601 Advertising Expense-Legal Advertising for all Public Hearings, Bid Openings, Public Notices-Azusa Herald, $20,000 San Gabriel Valley Tribune, 6830 Rental Eguipment-Neopost-Lease of Mail Machine $5,000 " BUDGET UNIT: 1015210000 CITY CLERK DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-05 05-06 06-07 07-08 08-09 VARIANCE OPERATIONS _ 6210 Employee Awards 75 6220 Training Schools 1,850 1,135 373 2,000 5,000 3,000 6230 Dues& Subscriptions 567 785 377 700 700 6235 Meetings &Conferences 705 1 655 2,000 2,000 1 6240 Mileage Reimbursement 46 250 500 250 6330 Codification 2,08800 11 1,783 2,441 4,660 5,500 840 6493 Outside Services& Repairs 43,489 5,898 54,351 7,000 60,000 53,000 6518 Postage 27,488 31,927 31,893 36,000 38,000 2,000 6530 Office Supplies 1,545 1,737 1,506 2,400 2,400 Supplies/Reprographics 23 - 3,190 3,000 6536 Supp' 145 169 120 190 190 6551 Fuel and Oil 13 2,138 3,000 51000 2,000 6563 Suppliesl5pecial 606 890 737 930 930 - 6572 Office Furniture.&Equipment 6601 Advertising Expense 9,758 11,186 19,738 20,000 20,000 6830 Rent/Equipment 4,128 3,431 4,122 5,000 5,000 6$45 Maint/Office Furniture&E ui 2 108 404 427 2,000 2,000 OPERATIONS SUBTOTAL 94,538 59,466 118,924 89,130 150,220 G1,09D GENERAL FUND TOTAL: 368,852 355,141 426,263 414,805 4B1,790 66,985 THIS PAGE INTENTIONALLY LEFT BLANK CITY TREASURER PROGRAM COMMENTARY FRedevelopment RIPTION: r is responsible for the investment and cash management activities of the City and all of Its programs. These Include the gency and the Azusa Public Financing Authority. The elected Treasurer, utilizing the services of staff from other operating departments, prepares the daily cash deposits, acts as the primary contact with the banking and Investment institutions utilized by the City, prepares monthly investment reports required by State law, prudently invests the City's idle cash and annually reviews and updates the City's Investment Policy prior to submittal to the City Councli for approval. _ rt STRATEGIC GOALS: To optimize the earnings of the cash resources of the City in the safest environment while,maintaining a liquidity of funds to meet the on-going operational and cash needs of the City. PROGRAM HIGHLIGHTS• : Implementation of a Desktop Deposit System that allows checks scanned by 7:00 p.m. to be credited and earning interest ori the same day. Custodial Trust Account Establishment of an Institutional nt for the safekeeping of City Investments that facilitates investment • yments into a competitive Interest earning money market account. purchases, sales, and the receipt of security interest pa Restructure of the monthly Treasurer's Report for clarity and transparency of the financial position of the City and the fiscal year to • date Interest earnings. ortunities of higher An increase in interest earnings on investments was recognized as a result of optimizing the earnings opportunities g • interest rates on AAA Rated Government Securities, the Local Agencies Investment Fund,and the Custodial Trust Account's Money Market Account. Bank fees were kept to a minimum through maintaining the most efficient balance in the checking accounts and optimizing the • benefits of interest earning sweep accounts to offset the fees. Budget Division: CITY TREASURER Full Time Positions Part Time Positions FY 07-08 FY 08-09 FY 07-08 FY 08-09 FY 07-08 FY 08-09 FY 07-08 FY 08-09 Revised Proposed Revised Proposed Revised Proposed Revised Proposed Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages City Treasurer 2 080 2,080 $32F425 $32,425 TOTALI 0.00 I0.00 $0 $0 TOTAL 2,080 2,080 $32,425 $32,425 M> BUDGET UNIT: 1045820000 CITY TREASURER DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-05 05-06 06-07 07-08 08-09 VARIANCE PERSONNEL - - - 6003 Salaries/Regular 31,871 32,334 32,512 32,425 32,425 6006 Salaries/Temp &Part Time 1,662 - - 6101 PERS/Employee Contribution _2032 6105 PERS/Employer Contribution 341 1,179 1,185 1,216 1,215 (1) 6109 PARS/Employer 643 648 648 677 690 13 6125 FICA/Employer Contrib/Med 230 186 205 442 800 358 6140 Life Insurance Allocation 1,314 1,293 1,300 1,360 1,295 (65) 6155 Workers' Comp Allocation - 47 (47) 6165 Unemployment Allocation 9,810 10,836 10,836 12,660 15,240 2,580 6175 Benefits/Flex Plan E 739 1,434 996 1,080 1,080 - 6180 Deferred Com /Em to er Paid P --. ..,TN—EL SUBTOTAL 48,641 47,910 47,682 49,907 52,745 2,63 CITY TREASURER ACTIVITY DETAIL Account Number Description Cost 1045820000 6230 Dues/Subscriptions- California Municipal Treasurers Association annual dues for two members $200 6235 Meeting/Conferences-California Municipal Treasurers Association Investment Workshops in September and $1,720 January and the Annual Conference in April 6530 Office Supplies - Bank deposit bags, cash receipts for all departments, bank endorsement stamps, currency/coin $4,605 deposit preparation supplies, deposit slips, all banking and deposit supplies for all departments are charged to this account. 6572 Office Furniture &Equipment-Com puter/peripheral equipment replacement, calculators, etc. $850 7009 Bank Service Charge-Armored Car Services for daily deposit pickup,credit card service charges for five $25,000 departments, Escrow Agent Admin Fees. Banking fees for check cashing, NSF checks,deposit processing, etc., over the Interest earned on the daily balance. BUDGET UNIT: . 1045820000 CITY TREASURER DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-05 05-06 06-07 07-08 08-09 VARIANCE OPERATIONS 100 240 215 200 220 20 6230 Dues&Subscriptions 190 1,724 500 1,720 1,720 6235 Meetings &Conferences - - 300 0 (300) 6240 Mileage Reimbursement - 700 0 (700) 6315 Accounting/Auditing Services 1,306 1,751 3,852 4,604 4,605 1 6530 Office Supplies 4,611 - 650 850 6572 Office Furniture &Equipment 541 - 6915 Utilities/Telephone 37 280 11 987 11,655 30,000 25,000 5,000 7009 Bank Service Char e OPATIONS SUBTOTAL 39,417 20,313 16,222 38,374 32,395 (5,9 ER GENERAL FUND TOTAL: 88,059 68,223 $3,904 88,281 $5,140 (3,141) THIS PAGE INTENTIONALLY LEFT BLANK ADMINISTRATION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Office of the City Manager.provides the services of chief executive officer for all City operations and municipal services, and facilitator implementing City Council policy. All employees except the City Attorney, City Clerk, and City Treasurer are the responsibility of the City Manager. The City Manager also functions as the Executive Director of the Azusa Redevelopment Agency. The Primary functions of the Cily Manager are to plan, direct, and supervise all city operations; prepare and administer the fiscal budget; act as Employee Relations Officer, and enforce the municipal code and contract obligations of the City. STRATEGIC GOALS: Balance the budget within the General Fund cash flow without reductions in service. o Increase General Fund revenues from Community and Economic Development processes 3%. Develop a plan to facilitate a new public library. Continue to coordinate and implement the mitigation measures and conditions of approval for the Rosedale Development. o Implement Improved customer service strategies and update policies and procedures. Implement Azusa's continuing infrastructure and pavement management programs improving the streetscape by 15%. Staff Downtown North Advisory Committee and implement development of the "Dalton Phase 1 Project." Develop recommendations for retail shopping amenities in phase II of the Downtown North Project. FY 08-09 PROGRAM HIGHLIGHTS: City Manager and staff will continue to emphasize the enhancement of the City's economic stability and improve the City's fiscal position. Oversight of the Downtown Development Projects is key to this effort as well as providing residents with attractive amenities in retail opportunities and public facilities. Continued public outreach and communication with constituents will also remain key to linking Azusan's with their government. . Code.Compliance has remained a top priority in the City's effort to eliminate unsafe living conditions and improve the quality of life for all of Azusa's residents. Budget Division: ADMINISTRATION Full Time Positions Part Time Positions FY 07-08 FY 08-09 FY 07-08 FY 08-09 FY 07-08 FY 08-09 FY 07-08 FY 08-09 Revised Proposed Revised Proposed Revised Proposed Revised Proposed Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages City Manager(a) 0.50 0.50 $96,470 $96,470 Human Rel Coord 520 520 $17,926 $17,240 Assistant City Mana ertbi 0.80 0.80 118,005 118-,0-0-5- HRC Grad Interns 1,040 1 040 16 224 16,380 Executive Assistant to the City Mgr 1.00 1.00 59,270 59,270 tat .50 FTE RDA Administration (bt .20 FTE RDA Administration TOTAL 2.30 2.30 $273,745 1 $273,745 1 TOTAL 1,560 1 1,560 1 $347150 $33,620 mss... BUDGET UNIT: 1010110000 ADMINISTRATION DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.# 04-05 05-06 06-07 07.08 08-09• VARIANCE PERSONNEL 6003 Salaries/Regular 292,305 321,307 256,760 273,745 273,745 6006 Salarles/Temp&Part Time - 3,259 22,768 34,150 33,620 (530) 6015 SelariesNacation 5,394 11,252 3,096 6024 Salaries/Sick Leave 10,635 2,482 6,267 - 6033 Overtime Pay/Premium - - 199 6048 Salaries/Language Pay 2,215 1,921 746 - - 6069 AllowancesNehicle 31532 7,180 7,953 7,933 7,920 (13) 6070 Allowances/Telephone 964 1,496 754 1,500 11500 6075 Vacation Pay-Off 15,134 9,434 21,617 6078 Sick Leave Pay-Off 2,035 1,699 545 6101 PERS/Employee Contribution 21,452 23;656 18,737 19,250 19,250 6105 PERS/Employer Contribution 27,009 43,954 32,344 34,142 33,010 (1,132) 6109 PARS/Employer - 122 861 2,527 16,835 14,308 6125 FICA/Employer Contrib/Med 4,788 5,819 4,991 5,070 5,080 10 6140 Life Insurance Allocation 1,118 1,033 2,264 3,190 3,190 6155 Workers'CompAllocation 11,562 13,511 10,903 13,003 12,680 (323) 6160 LTD Insurance Allocation 3,243 3,704 2,796 3,158 2,900 (258) 6165 Unemployment Allocation 345 366 326 356 355 (1) 6175. 5eneftts/Flex Plan 34,656 20,684 35,952 31,133 33,400 2,267 6180 Deferred Comp/Employer Pald 2,422 29,421 2,164 9,275 9,270 (5)_ PERSONNEL SUBTOTAL 438,811 502,299 432,043 438,432 452,755 14,323 ADMINISTRATION ACTIVITY DETAIL Account Number Description Cost 1010110000 6230 Dues/Subscriptions-League, SGV COG, SCAG, CCC, ICA, Costco, SGVCM, SGVACM, ICMA, Tribune, NLC $32,180 6235 Meetings/Conferences-SGVCM/SGVACM, League, CCC Monthly, League Annual, City Mgr, Mayor&CC Forum, $7,540 Gov. Conf. For Women, SGVACM Annual Conf. 6509 PubllcationslOther-League Roster, State&Local Directory $300 6521 Messenger Service-Federal Express, UPS $200 6527 Computer Supplies-Toners, Ink Cartridges $3,500 6625 Program Expense-City events$4,000; Miscellaneous$1,000 $5,000 7045 Other Agency Contributions-Los Angeles County Local Agency Formation Commission $2,550 fl:A NI "W BUDGET UNIT: 10'10110000 ADMINISTRATION DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-05 05-06 06-07 07-08 08.09 VARIANCE OPERATIONS 6230 Dues &Subscriptions 22,660 24,298 28,961 32,180 32,180 6235 Meetings &Conferences 2,571 3,743 7,860 7,540 7,540 _ 5 6240 Mileage Reimbursement 7,585 - - 6301 Legal Fees 6405 commission Meetings Expense 1,875 1,650 1,300 2,700 2,700 6493 Outside Services &Repairs 31,922 110 6509 Publications/Other 189 76 302 300 300 48 199 - 200 200 6521 Messenger Service 2,713 1,280 1,947 3,500 3,500 6527 Supplies/Computer 6530 Office Supplies 1,037 1,086 676 4,900 4,900 6551 Fuel and Oil 210212 225 6563 Supplies/Special 106 9 25 1 6525 Program Expense 1,450 ,183 3,855 5,000 5,000 6915 utilities/Telephone 1,896 1,147 1,525 2,520 2,520 7045 Other Agency Contributions 3,850 2,824 2,469 2,550 2,550 7050 Donations/Contributions 1300 OPERATIONS SUBTOTAL 78,113 39,006 49,260 61,380 61,390 GENERAL FUND TOTAL: 516,923 541,305 481,303 499,822 514,145 14,323 THIS PAGE INTENTIONALLY LEFT BLANK ADMINISTRATION - COMMUNITY PROMOTIONS PROGRAM COMMENTARY PROGRAM DESCRIPTION: Single position class that reports to the City Manager and the Assistant City Manager. Under general direction, performs a variety of professional and administrative duties related to public information, general administration and municipal policies and services; develops, coordinates, prepares, and disseminates public information materials relevant to the City of Azusa. STRATEGIC GOALS: Replace CATV Broadcast equipment in the Civic Auditorium. . Maintain monthly newsletter dissemination to provide current city information to our Residents. Facilitate City Hall On the Move and other community meetings as designated by the City Council. Develop a plan for emergency disaster communications. Begin preparing multi-media award submittal for"Transforming Azusa"for submittal of 2009 application rounds, i.e., Helen Putnam, ICMA. Monthly press release of Government Services. FY 08-09 PROGRAM HIGHLIGHTS: Draft a communications plan for dissemination of information regarding the discharge of fireworks in Azusa. Provide publicity and event management for four city council community meetings and other community meetings as designated by the City Council and/or the City Manager. dor issues, the Mayor's State of the City Address, and Code Development Develop power point presentations on Fourth of July van Parking violation. Administer and provide publicity and collateral design for the City's Cleaner Greener Month activities. Create and disseminate publicity materials for various Library, Recreation and Family Services, and Azusa Health Center programs. Work on Concerts in the Park pre-publicity, and write and produce public service announcements for the City's CATV station, Channel 55. Budget Division: PROMOTION/MEMBERSHIP Full Time Positions Part Time Positions FY 07-08 FY 08-09 FY 07-08 FY 08-09 FY 07-08 FY 08-09 FY 07-08 FY 08-09 Revised Proposed Revised Proposed Revised Proposed Revised Proposed Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Public Information Officer 1.00 1.00 $76,795 $76,795 TOTAL 1.00 1.00 $76,795 $76,795 TOTALI 0 1 0 1 $0 $0 w '�t1eN� BUDGET UNIT: 1010130000 COMMUNITY PROMOTION DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-054 05-06" 06-07 07-08 08-09 VARIANCE PERSONNEL 6003 Salaries/Regular 65,892 72,960 73,316 76,795 76,795 6015 Salaries/Vacation 1,302 - 6024 Salaries/Sick Leave 1,639 663 1,434 604$ Salaries/Language Pay 2,419 2,486 2,403 2,400 2,400 131 22 1 6075 Vacation Pay-Off 600 600 740 - - 6078 Sick Leave Pay-Off 5,058 5,376 5,425 5,568 6,575 7 6101 PERS/Employee Contribution 9 6105 PERS/Employer Contribution 6,340 ,960 9,361 9,610 9,555 (55) 768 1,085 317 6109 PARS/Employer Contribution 6125 FICA/Employer Contrib/Med 1,291 262 287 295 295 1,117 1,123 1,339 1,355 16 6140 Life Insurance Allocation 291 6155 Workers'Comp Allocation 2,876 3,058 3,086 3,168 3,170 2 6160 LTD Insurance Allocation 807 813 792 862 815 (47) 6165 Unemployment Allocation 11 76 76 92 95 3 6175 Benefits/Flex Plan 10,211 11,832 11,995 13,140 14,115 975 6180 Deferred Com /Em to Mr Paid 1,099 1,074 993 1 080 1,D80 PERSONNEL SUBTOTAL 99,907 110,298 111,032 115,117 116,335 1,218 COMMUNITY PROMOTION ACTIVITY DETAIL Account Number Description Cost 1010130000 6230 DueslSubscriptlons-3CMA, CAPIO, SCANINATOA $1,100 6235 Meetings/Conferences-CAPIO Annual Conference $1,500 6493 Outside Services&Repairs-Translations, Video Production, Maintenance of Channel 55 equipment $5,000 6518 Postage-4th of July Fliers, City Hall In Motion , Newsletters $7,000 6530 Supplies/Office-Miscellaneous Supplies $500 6601 Advertising Expense -Golden Days, Mariachi Concert, SGV Tribune Inserts, Newsletter $27,200 6625 Program Expense-City Hall in Motion, Community Outreach Programs $9,600 i ... .... ....... BUDGET UNIT, 1010130000 COMMUNITY PROMOTION DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.it 04-05" 05-06" 06-07 07-08 08-09 VARIANCE OPERATIONS 6230 Dues &Subscriptions 817 1,036 1,020 - 1,100 1,100 - 6235 Meetings&Conferences 423 100 6,105 1,500 1,500 6240 Mileage Reimbursement - 52 4 6350 Medical Sarvicas 4 6493 Outside Services &Repairs 6,745 6,605 ,162 5,000 5,000 6509 Publications/Other 65 400 (400) 6518 Postage 5,016 4,247 991 7,000 7,000 6524 Photo Film & Processing 225 500 100 500 (500) 6530 Office Supplies 579 411 427 500 500 6563 Supplies/Special 60 6601 Advertising Expense 72,662 22,534 24,659 27,200 27,200 6625 Program Expense 2,603 2,500 9,150 9,600 9,600 6915 UlilitleslTelaphone 326 499 1000 500 (500) OPERATIONS SUBTOTAL 89,461 38,544 47,618 53,300 51,900 (1,400) COMMUNITY PROMOTION TOTAL: 189,368 148,842 158,650 168,417 168,235 (182) Funding: RDA TRANSFER IN Total (94,684) (74,421) (79,325) (75,809) (75,718) (91) L&W TRANSFER IN Total (94,684) (74,421) (79,325) (75,809) (75,718) (91) GENERAL FUND Total (16,800) (16,800) Total Funding (189,368) (148,842) (158,650) (168,417) (168,235) "Expenses recorded In Fund 31 and Fund 80 THIS PAGE INTENTIONALLY LEFT BLANK �. BUDGET UNIT: 1009000000 CITY ATTORNEY DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.# 04-05 05-06 06-07 07-08 08-09 VARIANCE OPERATIONS 6301 Legal Fees 274 231 231,600 246;603 231,000 231,000 OPERATIONS SUBTOTAL 274,231 231,600 246,603 231,000 231,000 GENERAL FUND TOTAL: 274,231 231,600 246,603 231,000 231,000 THIS PAGE INTENTIONALLY LEFT BLANK ADMINISTRATIVE SERVICES . ADMINISTRATIVE SERVICES FINANCE DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The finance division of the Administrative Services Department is responsible for maintaining the financial system and records of the City consistent with highest professional standards in accordance with legal requirements and generally accepted accounting principles. Major services include financial reporting, budgeting, accounting, payroll, and control of City expenditures consistent with the annual budget and the direction of the City Council. In addition, the finance division provides staff support to the City Treasurer, maintains the accounting records of all grants funded through various federal, state and local agencies, acts as trustee for all special assessment and bond transactions and provides centralized accounts payable and receivable processing and control. STRATEGIC GOALS: o Assure completion and adoption of balanced annual City Budget by June 30. o Prepare Comprehensive.Annual Financial Report (CAFR) in compliance with new audit standards. FY 08-09 PROGRAM HIGHLIGHTS: Provide financial support for Redevelopment Agency projects. Implement CAFR online preparation program. o Update City-wide fee analysis and cost allocation system in conjunction with annual budget. o Continue successful accounting student(volunteer)intern program Inaugurated in spring.2008. Budget Division: ADMINISTRATIVE SERVICES - FINANCE Full Time Positions Part Time Positions FY 07-08 FY 08-09 FY 07-08 FY 08-09 FY 07-08 FY 08.09 FY 07-08 FY 08-09 Revised Proposed Revised Proposed Revised Proposed Revised Proposed Position Title Allocation Allocation Salary Salary Position Title. Hours Hours Wages Wages Admin Services Dlrector/CFOIat 0.80 0.80 $115,235 $115,670 Dept Intern 0 110-40- $0 $10,720 Controller(b) 0.90 0.90 92,095 98,550 Executive-Assistant to Admin Srvcs Uric) 0.70 0.70 40,650 40,650 Senior Accountant(d) 1.30 1.50 101,046 116,590 Budget Anal sttal 1.00 0.80 74,341 57,025 Accountant 1.00 1.00 65,910 6-519-10 Junior Accountant/Payroll Specialist 1.00 1.00 58,190 58,190 Account S ecialist III 1.00 0.00 54,510 10 Account S eciallst II 1.00 1.00 45,181 45,825 Accounts Payable Specialist 0.00 1.00 0 57,170 a .20 FTE RDA Adminlstratlon .10 FTE RDA Adminlstration .20 FTE InformeHon Tachnolo .10 FTE Risk Mena ement t01 .25 FTE Prop A ,25 FTE ProC a .20 FTE Sr Nutrition TOTAL 8.70 8.70 $647,157 $655,580 TOTAL 0 1,040 $0 $10,720 erJ��p, BUDGET UNIT: 1045810000 ADMIN SERVICES - FINANCE DESCRIPTION. ACTUAL ACTUAL ACTUAL BUDGET PROPOSED_ Acct.# 04-05 05-06 06-07 07-08 OB-09 VARIANCE PERSONNEL 6003 Salaries/Regular 31$,574 459,961 460,615 647,157 655,580 8,423 10,720 6006 Salaries/Part-Time - - 696 2,319 2,431 6012 Salaries/Comp-Time _ - - 6015 SalariesIVacation 15,656 22,896 31,516 767 6024 Salaries/Sick Leave 11,66 1,364 4 16,$11 17,2,1$1181 6027 Salaries/Bereavement 6033 Overtime Pay/Premium 37,948 8,791 8,860 10,000 10,000 138 6045 Salaries/Education Incentive 6048 Salaries/Language Pay 8,663 7,898 6,243 5,160 5,640 480 436 - 103 6063 Salaries/Jury Duty 4,762 4,335 4,320 4,320 6069 AllowancesNehicle 6075 Vacation Pay-Off 3,330 2,789 11,011 6078 Sick Leave Pay-Off 1,581 1,816 1,380 6101 PERS/Employee Contribution 25,143 35,883 36,648 46,313 46,640 327 31,506 6fi,626 63,212 79,921 79,940 13 6105 PERS/Employer Contribution 6109 PARS/Employer Contribution 921 6,415 5,494 6125 FICA/Employer ContriblMed 6,313 8,336 8,G99 11,227 11,555 328 6133 Retiree Health Premium Relmb 1,512 1,380 1,780 1,180 1,180 6140 Life Insurance Allocation 1,445 1,682 2,975 2,465 2,475 10 15,291 20,529 21,075 26,900 27,365 465 6155 Workers'Comp Allocation 6160 LTD Insurance Allocation 4,006 5,523 5.407561 6 7,326 6,946 (3 1 6185 Unemployment Allocation 416 548 561 774 790 16 6175 Benefits/Flex Plan 63,995 86,305. 88,805 111,793 120,030 8,237 6180 Deferred Com /Em to er Paid 3,458 4,770 4,881 6,480 6,480 PERSONNEL SUBTOTAL 552,941 759,723 780,623 961,943 996,075 34,132 ADMINISTRATIVE SERVICES- FINANCE ACTIVITY DETAIL Account Number Description Cost 1045810000 6220 Training -Staff attendance at CSMFO local chapter meetings ($840), Liebert Cassidy labor consortium HR $1,400 related offerings beginning accounting training for Accounting Specialisiltraining workshops from AICPA, GFOA, CSMFO and from other vendors, 6230 Dues/Subscriptions-Membership in the California Society of Municipal Finance Officers (CSMFO), $2,000 Governmental Finance Officers Assoc.(GFOA), MMASC, etc. Also includes Wall St.Journal. 6235 Meeting/Conferences -Annual conferences for the GFOA(Seattle),CSMFO (San Francisco), League of Cal. $6,400 Cities, PERS annual seminar, Diehl Evans payroll tax update. Also Includes local area training offered by GFOA on accounting topics, attendance rotates. 6315 Auditing/Accounting Services -Contract audit service increase from CPA firm required to perform $53,820 independent review of financial Information; preparation of State Controllers Report($1,500); HDL statistical packet for annual audit; CAFR online implement 6493 Outside Services &Repairs - Provides for Maximus SB-90 State mandated claims reimbursement, Iron $20,670 Mountain document storage. 6530 Office Supplies-Due to the consolidation of finance and business licenseoperations to Light and Water $8,500 location and purchasing's'move, office supply accounts have been consolidated. A reduction is reflected In the Purchasing and Business License budget 6850 Lease Payments- Finance needed a copy machine at the Light and Water location ($2,500)and due to heavy $3,500 mailing volume of both business license and accounts payable a mailing machine was leased through Neopost ($1,000). ..,'IN .1 led BUDGET UNIT: 1045810000 ADMIN SERVICES - FINANCE DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. it 04-05 05-06 06-07 07-08 08-09 VARIANCE OPERATIONS _ _ 6215 Tuition Reimbursement 425 392 6220 Training Schools 2,325 270 1,780 3,000 1,400 (1,600) 6230 Dues &Subscriptions 2,7,751 751 909 1,680 2,500 2,000 (500) 6235 Meetings &Conferences 1,479 2,628 7,000 8,400 1,400 _ 350 350 6240 Mileage Reimbursement 6315 Accounting/Auditing Services 41,118 124,029 101,035 49,000 53,820 4,820 480 6340 Special Studies 10,001 7,920 3,000 (4,920) 6399 Professional Services/Other 18 6493 Outside Services & Repairs 69,302 ,500 14,630 32,150 20,670 _ - 103 150 250 10 100 6503 Books14 34 34 100 100 - 6518 Postage 43 169 164 200 150 (50) 6521 Messenger Service 6530 Office Supplies 3,570 4,314 5,139 7,000 8,500 1,500 6539 Printing, Binding &Duplicating 1,133 1,619 2,806 2,500 2,800 300 6563 Supplies/Special 114 724 224 500 500 1,400 3,500 2,100 6850 Lease Payments 296 616 350 620 270 6915 Utllities/Tele hone OPERATIONS SUBTOTAL 128,080 152,736 141,329 113,770 106,060 (7,710) GENERAL FUND TOTAL: 681,021 912,459 921,952 1,075,713 1,102,135 26,422 THIS PAGE INTENTIONALLY LEFT BLANK v ADMINISTRATIVE SERVICES E= PURCHASING DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Purchasing division of the Administrative Services Department is responsible for providing centralized City-wide purchasing and warehousing. This division coordinates the procurement of all equipment, supplies and services in accordance with the Municipal Code, using integrity and prudence in obtaining the lowest cost commensurate with the quality required. STRATEGIC GOALS. • Overhaul and simplification of the City's purchasing and payment processes. FY 08-09 PROGRAM HIGHLIGHTS; • Expand and administer the City's purchasing card program to improve operating efficiency and reduce costs. • Evaluation of City's warehousing operations and review of alternatives. Budget Division; ADMINISTRATIVE SERVICES - PURCHASING Full Time Positions Part Time Positions FY 07-08 FY 08-09 FY 07-08 FY 08-09 FY 07-08 FY OB-09 FY 07-08 FY 08-09 Revised Proposed Revised Proposed Revised. Proposed Revised Proposed Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Purchasing Officer 1.00 1.00 $61,236 $63,950 Stores Yard Asst 1,560 1,560 $26,175 $26 940 Account Specialist III 1.00 1.00 57,635 57,535 Store Keeper 1.00 1.00 52,684 55,055 TOTAL 3.00.1 3.00 1 $171,455 1 $176,540 1 TOTALI 1,560 1 1,560 1 $26,175 1 $26,940 BUDGET UNIT: 1045830000 ADMIN SERVICES - PURCHASING DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.# 04-05 05-06 06-07 07-08 08-09 VARIANCE PERSONNEL 6003 Salaries/Regular 134,965 137,274 140,974 171,455 176,540 5,085 6004 Salaries/Final PERS Compensation - 3,868 3,901 6006 Salaries/Temp &Part Time 22,984 24,717 19,077 26,175 26,940 765 6012 Salaries/Comp-Time 85 1,534 1,389 _ _ 6015 Salaries[Vacation 13,556 11,307 12,790 6024 Salaries/Sick Leave 4,582 6,584 6,630 6033 Overtime Pay/Premium 1,108 3,139 139 500 500 6063 Salaries/Jury Duly 232 6068 Allowances/Management 28 6075 Vacation Pay-Off 2,654 - _ 6078 Sick Leave Pay-Off 1,412 2,352 - 6101 PERS/Employee Contribution 12,535 13,078 13,046 14,352 14,360 8 6105 PERS/Employer Contribution 15,624 24,268 22,500 24,761 24,590 (171) 6109 PARS/Employer Contribution 1,567 2,711 2,690 (21) 6125 FICA/EmployerContrib/Med 2,142 2,246 2,129 2,533 2,590 57 _ 6133 Retiree Health Premium Reimb 465 636 910 1,190 1,190 6140 Life Insurance Allocation 625 547 617 660 660 8155 Workers'Comp Allocation 7,124 7,489 7,394 8,166 8,155 (11) 6160 LTD Insurance Allocation 1,722 1,667 1,672 1,991 1,870 (121) 6165 Unemployment Allocation 187 199 190 245 245 6175 Benefits/Flex Plan 30,784 33,708 37,265 41,196 46,230 5,.034 6180 Deferred Comp/Employer P81d 2 747 2,684 1,411 2700 540 (2,160) PERSONNEL SUBTOTAL 256,561 277,317 273,601 298,635 307,100 8,465 ADMINISTRATIVE SERVICES - PURCHASING ACTIVITY DETAIL Account Number Description Cost 1045830000 6230 Dues/Subscrlptions-Membership dues to professional purchasing organizations: California Assoclatlon of $350 Public Purchasing Officers(CAPPO)and Los Angeles Metro Public Purchasing Agents Cooperative(LAMPPAC) 6235 Meeting/Conferences-Registration and attendance of annual CAPPO conference $2,500 6493 Outside Services & Repairs-Decrease attributable to conducting Inventory on an in-house basis, previously at $1,500 $2,000 level. 6551 Fuel &Oil - Gasoline and oil for Central Stores delivery vehicle $2,400 6569 Small Equipment-Cell phone replacements $750 • ""IvnS� Nm✓ BUDGET UNIT: 1045830000 ADMIN SERVICES - PURCHASING DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04.05 05-06 06-07 07-08 08-09 VARIANCE OPERATIONS 6201 Uniforms &Laundry 1,559 1,406 880 1,200 1,200 6215 Tuition Reimbursement 1,532 395 - - - 6220 Training Schools - - 381 500 500 6230 Dues & Subscriptions 250 290 340 350 350 6235 Meetings &Conferences 1,969 - 1,822 3,500 2,500 (1,000) 6240 Mileage Reimbursement - - - 100 100 6493 Outside Services&Repairs 1,325 1,747 195 1,500 1,500 - 6530 Office Supplies 1,539 1,249 1,282 2,000 1,500 (500) 6536 Supplies/Reprographics - - 250 500 250 6539 Printing, Binding&Duplicating 499 348 311 300 300 6551 Fuel and Oil 607 998 1,069 1,200 2,400 1,200 6554 Supplies/Custodial &Cleaning 14 - 500 500 - 6563 Supplies/Special 880 2,171 1,772 1,000 1,000 6569 Small Equipment - 71 - 750 750 - 6572 office Furniture &Equipment 424 509 67 750 1,000 250 6825 Maint& Repair/Vehicle 673 385 500 1,500 1,000 6635 Maint& Repalr/Equipment 3,427 31 4,968 5,000 2,500 (2,500) 6845 Maint/Offics Furniture &Equip - 1,963 250 250 6915 Utilities/Telephone 1'018 1,485 1,054 1,000 1,000 OPERATIONS SUBTOTAL 15,044- 11,372 16,489 20,650 19,350 (1,300) GENERAL FUND TOTAL: 270,605 288,688 290,090 319,285 326,450 7,165 1 THIS PAGE INTENTIONALLY LEFT BLANK ADMINISTRATIVE SERVICES - PRINTING SERVICES ACTIVITY DETAIL Account Number Description Cost 1045950000 6530 Office Supplies -Staples for copiers in City Hall $200 6536 Supplies/Reprographics-Paper for copiers and printers in City Hall and Finance $7,000 6539 printing. Binding&Duplicating- Meter charges from Konica and.Lanter copiers $4,500 6835 Maintenance & Repair/Equipment- Maintenance agreements on various copy machines throughout the City, $5,415 and minor repairs on.machines without maintenance agreements. THIS PAGE INTENTIONALLY LEFT BLANK ADMINISTRATIVE SERVICES BUSINESS LICENSE DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Business License Division implements and enforces the licensing and taxation provisions of the Azusa Municipal Code and deals with approximately 4,600 businesses annually. Permits and regulates the annual Fireworks Stands operated by Azusa non-profits, and is responsible for the collection of unpaid civil fines. The Division collects approximately $3.5Million annually in monthly, quarterly, and annual General Fund tax payments. All personnel, operational costs, and administrative support costs are almost entirely paid for under a "fee for service"structure with funds deposited to the City General Fund, STRATEGIC GOALS: • Begin using an on-line business license renewal program. Broaden the use of audits for taxpayer education and to recover escaped revenue. FY 08-09 PROGRAM HIGHLIGHTS: • Funds were requested in the.08-09 FY Budget to perform a specialized audit of selected business types. Budget Division: ADMINISTRATIVE SERVICES - BUSINESS LICENSE FPart Time Positions Full Time Positions FY 07-OB FY 08-09 FY 07- 80FY 08-09 FY 07.08 FY 08-09 FY 07-08 FY 08-09 Revised Proposed Revised Proposed Revised Proposed Revised Proposed Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Revenue Su ervisor 1.00 1.00 $61,185 $61,185 Account S ecialist Ill(a) 0.50 0.50 27,510 27 510 Account S ecialist Ila) 0.50 0.50 19,327 20,180 cai Jobshare ositions TOTAL 2.00 2.00 $108,022 $108,875 TOTAL 0 0 $0 $0 BUDGET UNIT: 1045630000 ADMIN SERVICES - BUSINESS LICENSE DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.# 04-05 05-06 06-07 07-08 08-09 VARIANCE PERSONNEL 6003 Salaries/Regular 106,686 90,781 96,962 108,022 108,875 853 6006 Salaries/Temp& Part Time 4,258 - _ _ _ - 6012 Salaries/Comp-Time _ - 378 - 6015 Sala riesNacation 7,679 2,888 10,246 - 6024 Salaries/Sick Leave 2,112 2,384 1,566 _ 6033 Overtime Pay/Premium 68 10 - _ 6048 Selarles/Language Pay 605 598 602 300 600 300 6063 Salaries/Jury Duty 918 _ _ _ _ - 6075 Vacation Pay-Off - 2,913 890 6078 Sick Leave Pay-Off - 181 - _ _ 6101 PERS/Employee Contribution 8,328 7,234 7,755 7,942 7,745 (197) 6105 PERS/Employer Contribution 10,423 13,428 13,361 13,694 13,265 (429) 6109 PARS/Employer 160 - - 644 865 221 6125 FICA/EmployerContriblMed 1,585 1,622 1,814 2,004 1,985 (19) 6133 Retiree Health Premium Reimb - 131 - 1,180 1,180 6140 Life Insurance Allocation 478 330 409 418 410 (8) 8155 Workers'Comp Allocation 4,890 3,866 4,390 4,497 4,375 (122) 6160 LTD Insurance Allocation 1,324 1,026 1,128 1,258 1,155 (103) 6165 Unemployment Allocation 129 106 117 138 135 (3) 6175 Benefits/Flex Plan 20,727 20,644 23,130 25,800 27,705 1,905 6180 Deferred Comp/Employer Paid 1,311 1,006 996 1 820 1,121 - PERSONNEL SUBTOTAL 171,679 149,148 163,744 167,517 169,915 2,398 ..... ......... _. ADMINISTRATIVE SERVICES - BUSINESS LICENSE ACTIVITY DETAIL Cost Account Number Description $150 1035630000 6230 Dues&Subscriptions-California Municipal Revenue &Tax Association Dues 6235 _Meetings&Conferences -California Municipal Revenue &Tax Association annual conference and meetings $1,300 6301 nAccount:ln� es- Possible court costs and reimbursement for notary public certification. $1,000 $5,000 6315 lAuditina Services - Outside audit services 6415 Computer Software Services• HdL Business License Software maintenance $1,000 $2,500 6493 Outside Services&Repairs -Misc outside services,including credit card processing costs p $200 6518 Postage-Registered mail for fines as necessary $250 6521 Messenger Service•Small claims processor and Fedex services as necessary $400 6530 Office Supplies- Toner cartridges, envelopes and misc stationary $500 6539 Printing Binding.&Dupllcating-Business licenseforms and shared cost of citation books $250 6563 SuppliesfSpecial-Misc expenses $300 6572 office Furniture-Purchase of office furniture 6525 Maint Repair Veh -Maintenance and repair of city vehicle $1,000 6850 Lease Payments-Lease payments for Bizhub and Neopost machines $3,500 $600 6915 Utilitles�hone-Utilities and telephone costs i BUDGET UNIT: 1045630000 ADMIN SERVICES - BUSINESS LICENSE DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-05 05-06 06-07 07-08 OB-09 VARIANCE OPERATIONS 6230 Dues &Subscriptions - 50 50 150 150 6235 Meetings&Conferences 800 250 879 1,300 1,300 6301 Legal Fees 500 (500) - 1,000 1,000 6315 Accounting/Auditing Services 16 156 16 6,500 5,000 (1,500) 6415 Computer Software Services 3,600 3,870 11,600 1,000 (1o,soo) 6493 Outside Services&Repairs 28,164 24,501 8,502 2,500 2,500 6509 Publications/Other 44 - - - - 6518 Postage - - 200 200 6521 Messenger Service - 140 169 250 250 - 6530 Office Supplies 879 960 1,065 900 400 (500) 6539 Printing, Binding &Duplicating - 448 414 11000 500 (500) 6551 Fuel and Oil - 850 6563 Supplies/Special 223 7 325 - 250 (250) 6572 Office Furniture& Equipment - 850 300 (550). 6825 Maint&Repair/Vehicle 16 761 1,000 1,000 - 6835 Maint&Repair/Equipment - 38 - 6850 Lease Payments - - 1,400 3,500 2,100 6905 Utilities/Electricity 28 - - 6915 Utilities/Telephone 419 751 478 _ 600 600 OPERATIONS SUBTOTAL 30,573 31,379 16,067 28,900 17,950 (10,950) GENERAL FUND TOTAL: 202,252 180,527 179,811 .196,417 187,865 (8,552) THIS PAGE INTENTIONALLY LEFT BLANK Ifter ADMINISTRATIVE SERVICES HUMAN RESOURCES - PERSONNEL SERVICES DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: As part of Administrative Services, the Human Resources Department strives to provide assistance to all departments in developing a high- quality and diverse workforce that supports and sustains a productive customer oriented, safe and stable work environment. Personnel Services is a division of Human Resources responsible for a variety of support functions, including but not limited to benefits administration, employment records management, employer/employee relations, employee development, contract negotiations, and new employee orientation. STRATEGIC GOALS: • Implement training programs (ethics, performance evaluation, employee relations). • Streamline & modernize personnel processes to reduce expenses and Improve efficiency. • Establish central policy file and update. • Automate Human Resource functions. • Implement Employer-Employee Relations Ordinance. FY 08-09 PROGRAM HIGHLIGHTS: • Work with City departments and third party administrators (benefits and brokers) to ensure effective, efficient and fiscally responsible management of programs. • or with IT, Finance and Administration to automate Human Resource functions, including recruitment, benefits administration (including implementation of a self-service function), employment records management, workers compensation, liability, and training. • Work with City administration and bargaining groups to ensure effective, efficient and fiscally responsible agreements. Budget Division: ADMINISTRATIVE SERVICES - HUMAN RESOURCES Full Time Positions Part Time Positions FY 07-08 FY 08-09 FY 07-08 FY 08-09 FY 07-08 FY 08-D9 FY 07-08 FY OS-09 Revised Proposed Revised Proposed Revised Proposed Revised Proposed Position Title Allocation Allocation Salary salary Position Title Hours Hours Wages Wages Director of Human Resources 1.00 1.00 $109,700 $109,700 Human Resources Technician 1.00 1.00 52 485 52,485 TOTAL 2.00 1 2.00 1 $162,185 $162,185 TOTAL 0 0 $0 $0 BUDGET UNIT: 1050921000 ADMIN SERVICES - HUMAN RESOURCES PERSONNEL SRVCS DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-05 05-06 06-07 07-08 08-09 VARIANCE PERSONNEL 6003 Salaries/Regular 137,418 142,302 159,541 162,185 162,185 6006 Salarles/Temp&Part Time 1,078 - _ _ 6012. Salaries/Comp-Time 1,346 6015 Salaries/Vacation 2,910 . 890 1,958 - 6024 Salaries/Sick Leave 899 3,696 2,653 - _ 6033 Overtime Pay/Premlum 471 2,285 1,699 - 1,000 1,000 6045 Salaries/Education Incentive 1,464 1,448 674 - _ 6063 Salaries/Jury Duty 711 - - - 6075 Vacation Pay-Off 1,337 951 14,416 - 6078 Sick Leave Pay-Off 409 _ _ - 6069 Auto Allowance - 5,400 5,400 5,400 6095 Salary Savings. _ _ - _ 6101 PERS/Employee Contribution 10,727 10,432 11,586 11,415 11,415 6105 PERS/Employer Contribution 13,436 19,373 19,994 20,941 19,565 (1,376) 6109 PARS/Employer Contribution - - 1,201. 4,390 3,189 6125 FICA/Employer Contrib/Med 2,260 2,317 2,879 2,850 2,850 - 6133 Retiree Health Premium Relmb 1,000 1,782 2,697 2,370 2,375 5 6140 Life Insurance Allocation 587 505 889 662 625 (37) 6155 Workers'Comp Allocation 5,757 5,994 6,636 6,705 6,730 25 6160 LTD Insurance Allocation 1,612 1,636 1,738 1,715 1,715 6165 Unemployment Allocation 140 139 174 205 195 (10) 6175 Beneflts/Flex Plan 20,519 21,987 25,876 26,844 28,830 1,986 6180 Deferred Comp/Employer Paid 1,658 1,610 2,575 2 2,700 PERSONNEL SUBTOTAL 205,740 217,347 261,387 245,170093 249,975 4,782 ADMINISTRATIVE SERVICES - HUMAN RESOURCES PERSONNEL SERVICES ACTIVITY Cost Description Account Number 1050921000 6220 Tralntngprograms -Liebert Cassidy training workshops; SCPLRC classes ; CPS Training Class; SCPMA $11,640 training classes; misc. programs 6230 Dues/Subsariotions- SCPMA Memberships; MMASC membership; Jobs Available Subscriptions; CALPELRA $1,500 Membership; Business &Legal OSHA Compliance; Lexis Nexis; SHRM Memberships 6235 Meatina/Conferences-CALPELRA Conference, CalPERS Annual Conference; Liebert Cassidy Conferences, $2,5.00 SHRM Conference, CalPERS, CPS Seminars $15,000 6301 Legal Fees-BBK(over and above retainer) &Liebert Cassidy legal; 6350 Medical Service-Pre-placement physicals;fitness for duty, random drug tests, DOT DL renewal physicals $7,000 6399 Professional Service -Community Action EAP; Cooperative Personnel (tests); Actuarial Services; Liabert $12,000 Is One Temp Services; in house legal training ie; Sexual Harassment Cassidy Whitmore(Personnel Board);App Training; Ethics Training e_nse-Los Angeles Times; San Gabriel Valley Tribune; IMPAC Govt Brown &Caldwell; $18,000 6601 Advertising Exp Western City;Jobs Available; L &W trade Magazines $4,000 6850 Lease Payments-Konica-Mlnolta(copier lease). BUDGET UNIT: 1050921000 ADMIN SERVICES - HUMAN RESOURCES PERSONNEL SRVCS DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.# 04-05 05-06 06-07 07-08 08-09 VARIANCE OPERATIONS 6220 Training Schools 542 12 .32 1,000 11,640 10,640 6230 Dues &Subscriptions 998 313 270 1,500 1,500 6235 Meetings &Conferences 1,180 1,909 200 4,500 2,5002,000 6240 Mileage Reimbursement 180 97 22 500 500 ( ) 6301 Legal Fees - 13,369 20,560 50,000 15,000 (35,000) 6345 Program Consultants 750 - - 6350 Medical Services 4,699 7,302 9,401 10,000 7,000 (3,000) 6399 Professional Services/Other 59,727 34,760 32,951 35,000 12,000 (23,000) . 6405 Commission Meetings Expense 1,525 1,650 2,350 3,000 3,000 6493 Outside Services &Repairs 144 992 433 300 300 8509 Publications/Other 743 - - 400 400 6615 Films & Video Recordings - 42 30 30 6518 Postage 120 477 513 600 800 200 6521 Messenger Service 46 64 160 - 6527 Supplies/Computer100 100 6530 Office Supplies 2,492 4,589 3,829 4,000 3,500 (500) 6539 Printing, Binding &Duplicating 201 370 448 400 400 6545 Fingerprinting 2,252 2,231 4,484 5,200 6,000 800 6572 Office Furniture&Equipment 101 263 - 500 5,000 4,500 6601 Advertising Expense. 11,379 9,683 18,540 15,000 18,000 3,000 6635 Oral Board Costs 729 1,295 1,685 2,000 2,500 500 6736 Employee Assistant Program 7,761 6,990 6,990 7,200 7,200 6740 Claims Expense/Liability - 763 6835 Maint& Repair/Equipment - - 311 150 150 6850 Lease Payments 2,572 2,320 2,650 3,000 4,000 1,000 6915 Utilities/Telephone 719 700 1601 1,900 1900 OPERATIONS SUBTOTAL 98,857 89,386 108,236 146,280 103,420 (42,860) GENERAL FUND-TOTAL: 3D4,597 306,733 369,622 391,473 353,395 (38,078) THIS PAGE INTENTIONALLY LEFT BLANK ADMINISTRATIVE SERVICES HUMAN RESOURCES - RISK MANAGEMENT DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: Risk Management is a division of Human Resources responsible for a variety of support functions, including special projects as directed by the Director of Administrative Services and/or City Manager. The Division's ongoing responsibilities Include: workers compensation, liability, City and special event Insurance, safety, Including compliance with OSHA guidelines and employee wellness programs. Risk Management also provides support in other Human Resource functions Including re-classifications, recruitment, employee relations and research on a variety of Human Resource related issues. STRATEGIC GOALS: • Develop and Implement required training (safety, emergency preparedness). • Streamline and modernize personnel processes to reduce expenses and improve efficiency(e.g. Supervisor's Report of Injury/Illness- delayed claims report). • Implement Injury Illness Prevention Program. • Establish 5-year tracking comparison of-workers compensation and liability data base. FY 0&09 PROGRAM HIGHLIGHTS: • Work with City Departments and Third Party Administrators (ICA and Carl Warren) to ensure effective, efficient and fiscally responsible management of workers compensation and liability claims. • Develop and implement training programs in areas to include, but not limited to, safety,workers comp management, claims processes, etc. • Provide staff supportand representation for the City's membership in ICRMA, CaITIP and PRIMA. • Work with IT, Finance and Administration to automate workers compensation, liability and safety programs. . Budget Division: ADMIiVISTRATIVE SERVICES - RISK MANAGEMENT Full Time Positions Part Time Positions. FY 07-08 FY 08-09 FY 07-OB FY 08-09 FY vise FY 08-09 FY 07-08 FY 08-09 Revised Proposed Revised Proposed Revised Proposed Revised Proposed Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Risk Man a ement Anal st 1.00 1.00 $64745 $64,745 Human Resources Technician 1.00 1.00 47 598 51,955 Executive Assistant to Admin Srvcs Dir(a)• 0.10 0.10 5,805 5,805 (sl .70 FTE Administrative Services-Finance, .20 FTE Information Technolo TOTAL 2.101 2.10 $118,148 $122,505 TOTAL 0 0 $0 $0 BUDGET UNIT: 4250923000 ADMIN SERVICES - HUMAN RESOURCES RISK MANAGEMENT DESCRIPTION . ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-05 05-06 06-07 07-08 08=09 VARIANCE PERSONNEL 6003 Salaries/Regular 45,301 50,337 77,081 118,148 122,505 4,357 6004 Salaries/Final PERS Compensation - 1,651 - - _ _ 6012 Salaries/Comp-Time 3,002 772 45 6016 Salaries/Vacation - 1,555 3,070 . - 6024 Salaries/Sick Leave 633 5,102 1,449 6033 Overtime Pay/Premium - 2,861 2,573 6048 Language Pay 120 120 120 6063 Salaries/Jury Duly 299 _ - 6075 Vacation Pay-Off 7,346 4,747 16 6078 Sick Leave Pay-Off - 5,661 - 6091 Leave Liability Adjustments 2,508 2,316 6095 Salary Savings - - _ 6101 PERS/Employee Contribution 3,505 4,363 5,778 8,351 8,670 319 6105 PERS/Employer Contribution 4,391 8,092 9,957 14,400 14,840 440 6125 FICA/Employer Contrib/Med - 684 1,413 2,100 2,190 90 6140 Life Insurance Allocation 201 201 306 440 455 15 6155 Workers'Comp Allocation 1,989 2,554 3,351 4,731 4,905 174 6160 LTD Insurance Allocation 549 606 868 1,325 1,295 (30) 6165 Unemployment Allocation 61 80 92 145 150 5 6175 Benefits/Flex.Plan 9,949 12,875 15,870 26,586 28,540 1,954 6180 Deferred ComplEmployer Paid 540 627 683 1,135 1,135 PERSONNEL SUBTOTAL 77,468 105,276 125,287 177,481 18005 7,324 ADMINISTRATIVE SERVICES - HUMAN RESOURCES RISK MANAGEMENT ACTIVITY DETAIL rl Description Cost ining Schools- Human Resources training in areas including safety/OSHA',workers compensation $1,500 cesses, risk management;employment liability and changes in current laws/regulations es/Subscriptions -Membership fees for various Human Resource organizations including CALPELRA, $1,500 IMA,and SHRM; Subscription costs for Risk Management including publications, i.e. Quinlan Publishing, xis Nexis, State workers compensation and labor code updates Meeting/Conferences-Human Resource/Risk Management meeting and conference expenses including $2,000 IMA, ICRMA, CALPELRA, and SHRM surance Claims Administration-Third Party Administration fees for workers'compensation (ICA), Liability $45,000 arl Warren)and Unemployment(TALX) 6710 Insurance/General Liability Premiums- ICRMA(Liability and Storage Tanks), CaITIP(vehicle), and $270,180 Diversified/Municipality(Special Events) 6715 Insurance/Fire and Causality Premiums-ICRMA(Property and Earthquake)and National Flood Policy $538,470 $186,576 6720 Insurance/Workers Compensation Premiums- ICRMA 6740 Claims Expense/Llability-Funds utilized In the litigation/management(Carl Warren, BBK, Manning and Marder) $135,000 and settlement(payments made to claimants)of liability claims 6745 Claims ExpenselWorkers Compensation - Funds utilized by our Third Party Administrator-ICA In the $600,000 administration of workers compensation expenses(payments made to Irwindale Industrial Clinic, employees and various hospitals and doctors); Legal and investigation expenses in the litigation/management of claims(Kegel, Tobin &Truce; Ken Meyer); First Aid Workers Compensation 6755 Claims Expense/Unemployment-State mandated expenses for unemployment insurance $15,000 BUDGET UNIT: 4250923000 ADMIN SERVICES - HUMAN RESOURCES RISK MANAGEMENT DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-05 05-06 06-07 07-08 08-09 VARIANCE OPERATIONS 6220 Training Schools 238 549 559 3,000 1,500 (1,500) 6225 Training Materials - - - 25,000 10,000 (15,000) 6230 Dues &Subscriptions 254 649 320 1,800 1,500 (300) 6235 Meetings &Conferences 247 - 2,000 2,000 - 6480 Ins Claims Administration 38,845 31,825 26,372 77,000 45,000 (32,000) 6493 Outside Services and Repairs - 6,738 2,975 10,000 3,000 (7,000) 6509 Publications/Other 69 97 356 500 500 6521 Messenger Service 50 150 42 200 200 6539 Printing, Binding &Duplicating (16) (15) 227 400 400 6563 Supplies/Special - 548 1,140 - 400 400 6.701 Fidelity Bonds 4,847 4,261 5,611 5,500 5,500 6710 Ins/General Liability Premiums - 298,898 276,707 288,360 270,180 (18,160) 6715 Ins/Fire &Casualty Premiums 797,758 267,848 395,602 528,015 538,470 10,455 6720 Ins/Workers Comp Premiums - 271,551 217,063 211,426 186,575 (24,851) 6740 Claims Expense7Llability 157,199 729,912 99,837 135,000 135,000 - 6740 Claims Expense/Liability-Utility Liability - - 25,674 25,000 60,000 35,000 6745 Claims Expense/Workers Comp 514,143 1,889,456 875,241 700,000 600,000 (100,000) 6755 Claims Expense/Unemployment 31,488 27,623 18,165 45,000 15,000 (30,000) OPERATIONS SUBTOTAL 1,546,123 3,530,089 1,945,891 2,058,201 1,875,225 (182,976) RISK MGMT. FUND TOTAL 1,622,591 3,635,364 2,071,178 2,235,682 2,060,030 (175,652) THIS PAGE INTENTIONALLY LEFT BLANK ADMINISTRATIVE SERVICES INFORMATION TECHNOLOGY PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Department of Information Technology provides leadership in the development of powerful, cost-effective technical services and business solutions for City staff and policy.makers. Services include the management and support of the technology infrastructure and network administration, providing city wide systems and solutions. Ongoing responsibilities include: strategic planning related to technology and the city's networking Infrastructure; Software and hardware support of all systems including but not limited to: Software licensing, Financial Software systems, Business Licensing systems, Building permit systems, land management systems, Geographic Information Systems(GIS), Library systems, Utility billing and integrated systems, all Police computer systems including wireless mobile units in cars, and all phone and telecom systems. Also ongoing equipment replacement, helpdesk function, internet, e-mail, and web sites, wireless,the fiber backbone and network infrastructure on which all systems reside. STRATEGIC GOALS: • Maintain computer network uptime at 99%. • Ensure the Integrity of the network, security, traffic and segmentation. FY 08-09 PROGRAM HIGHLIGHTS: • Wi-Fi access in the Library. • Conversion to a high bandwidth I-Net via Charter Communications. Budget Division: ADMINISTRATIVE SERVICES - INFORMATION TECHNOLOGY Full. Time Positions Part Time Positions FY 07-08 FY 08-09 FY 07-08 FY 08-09 FY 07-08FY 08-09 FY 07-08 FY 08-09 Revised Proposed Revised Proposed Revised Proposed Revised Proposed Position Title Allocation Allocation. Salary Salary Position Title - Hours Hours Wages Wages Director of Information Technolo 1.00 1.00 $100766 $100,765 Information S stems Mane er 2.00 2.00 196 725 198 365 Senior Information Technology Anal St 3.00 3.00 227 545 234,065 Information Technolo Anal st 3.00 3.00 162 335 184 670 Executive Assistant to Admin Srvcs Dir(a) 0.20 0.20 11,615 11,615 et .70 FTE Administrative Services-Finance .10 FTE Risk Maria emant 0 $0 $0 TOTAL 9.20 9.20 $718,984 $729,480 TOTAL 0 .>,eA ~ BUDGET UNIT: 4849930000 ADMIN SERVICES - INFORMATION TECHNOLOGY DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOS Acct. # 04-05 05-06 06-07 07-08 08-09ED VARIANCE PERSONNEL CITY COMPUTER SERVICES 6003 Salaries/Regular 279,550 303,926 246,506 289,793 297,585 7,792 6012 Salaries/Comp-Time - 65 - - - 6015 Salaries/Vacation 17,827 19,641 14,916 6024 Salaries/Sick Leave 5,779 20,813 12,721 6027 Salaries/Bereavement 244 2,945 1,747 6033 Overtime Pay/Premium 984 468 - - 6039 Standby Pay/Premium - 6,099 3,630 8,000 8,000 6048 Salaries/Language Pay 2,419 2,393 2,407 2,400 2,400 6063 Salarles/Jury Duty 2,039 - - 6075 Vacation Pay-Off 3,369 2,836. 1,748 1,600 1,500 6078 Sick Leave Pay-Off 1,638 1,560 919 - 6091 Leave Liability Adjustments - 31,115 10,507 6101 PERS/Employee Contribution 21,897 24,600 19,581 21;082 21,205 123 6105 PERS/Employer Contribution 27,460 45,655 33,780 36,360 36,300 (60) 6109 PARS/Employer Contribution - - - 248 350 102 6125 FICA/Employer Contrib/Med 4,674 5,000 3,673 4,059 4,075 16. 6140 Life Insurance Allocation 1,261 1,197 1,264 1,111 1,115 4 6155 Workers'CompAllocation 12,449 14,177 11,244 12,271 12,210 (61) 6160 LTD Insurance Allocation 3,493 3,812 2,879 3,325 3,155 (170) 6165 Unemployment Allocation 336 377 296 349 360 11 6175 Benefits/Flex Plan 45,229 63,529 48,716 50,561 54,295 3,734 6180 Deferred Comp/Employer Paid 3,022 3,375 2,423 2,619 2,620 1 SUBTOTAL 432,687 544,033 419,490 433,678 445,170 11,492 BUDGET UNIT: 4849930000 ADMIN SERVICES - INFORMATION TECHNOLOGY DESCRIPTION ACTUAL ACTUAL ACTUAL DvD g, PROOSPOO�SED VARIANCE 04-05 05-06 06-07 Acct. # POLICE INFORMATION SYSTEMS174,692 189,014 189,575 561 134,642 136,658 - _ 6003 Salaries/Regular 953 605 2,560 ` 6012 Salaries/Comp-Time 123 6,942 4,345 6015 SalariesNacation 5,737 6,531 1,912 6024 Salaries/Sick Leave 503 - 188 - _ 6027 Salaries/Bereavement 185 6033 Overtime Pay/Premium 3,996 10,855 13,000 13,000 6039 Standby Pay/Premium 2 393 2,647 2,640 2,640 6048 Salaries/Language Pay 1.520 1,520 1,520 1,520 9,000 6066 Allowances/Uniform 11,263 9,083 9,479 9,000 6075 Vacation Pay-Off 1,718 1,718 1,853 6078 Sick Leave Pay-Off 14,143 7,355 3 6091 Leave Liability Adjustments 10,874 13,206 13,602 13,605 6101 PERS/Employee Contribution 10,405 23,454 23,275 (179) 13,042 20,166 22,789 1,089 1,540 451 6105 PERS/Employer Contribution _ - 30 6109 PARS/Employer Contribution 2,642 2,771 3,411 3,225 3,255 6125 FICA/Employer'Contrib/Med 523 727 716 710 (6)7,743 8,224 6140 Life.insurance Allocation 3,511 6,236 593 7,685 (539) ' 6155 Workers'Comp Allocation 628 1,620 1,909 2,131 2,005 (126) 6160 LTD Insurance Allocation1. 213 222 225 3 158 170 2,202 6165 Unemployment Allocation 20,260 21,900 27,821 29,798 32,000 6175 Benefits/Flex Plan . 1,890 1.895 5 1,648 1 610 1 742 2,405. 6180 Deferred Com !Em to er Paid SUBTOTAL 212,767 249,647 296,967 298,005 300,410 BUDGET UNIT: 4849930000 ADMIN SERVICES - INFORMATION TECHNOLOGY DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.# 04-05 05-06 06-07 07-08 08-09 VARIANCE LW INFORMATION SYSTEMS 6003 Salaries/Regular 80,242 109,231 205,717 240,177 242,320 2,143 6012 Salaries/Comp-Time 2,395 1,461 722 6015 Salaries/Vacation 1,454 9,934 14;281 - 6024 Salaries/Sick Leave 1,130 4,561 8,411 6027 Salaries/Bereavement 188 _ 6033 Standby Pay/Premium 61 (1,377) 611 - 6039 Overtime Pay/Premium - 715 1,275 3,000 3,000 6045 Salaries/Education Incentive 242 _ 6048 Salarles/Language Pay - 239 1,203 1,200 1,200 6063 Salaries/Jury Duty 490 615 - _ 6075 Vacation Pay-Off 3,582 310 1,437 1,100 1,100 6078 Sick Leave Pay-Off 3,044 1,384 747 - 6091 Leave Liability Adjustments - 11,314 8,406 6101 PERS/Employee Contribution 6,155 8,870 16,209 17,172 17,220 48 6105 PERS/Employer Contribution 7,719 16,469 27,969 29,614 29,475 (139) 6109 PARS/Employer Contribution 630 910 280 6125 FICA/EmployerContrib/Med 1,627 2,176 3,908 4,087 4,.130 43 6140 Life Insurance Allocation 354 .429 924 9D5 905 6155 Workers'Comp Allocation 3,498 5,024 9,271 9,850 9,735 (115) 6160 LTD Insurance Allocation 981 1,385 2,382 2,716 2,570 (146) 6165 Unemployment Allocation 105 134 250 282 290 8 6175 Benefits/Flex Plan 14,551 20,741 34,376 38,597 .41,450 2,853 6180 Deferred Comp/Employer Paid 890 1,056 1,912 2079 2,075 (4) SUBTOTAL 128,520 194,672 340,199 351,409 356,380 4,971 PERSONNEL SUBTOTAL 773,973 988,352 1,050,656 1,083,092 1,101,960 18,868 ADMINISTRATIVE SERVICES INFORMATION TECHNOLOGY ACTIVITY DETAIL Cost Description Account Number City 4849930000 6220 Training Schools-Bi-tech Software National Users Group, Novell Brainshare, Microsoft TechMentor, ESRI $11,000 . $1,500 6235 Meetings/Conferences -Govn Conference 164,050 6415 Computer Software Services-HP, SunGard Bi-Tech, Symantec Ghost, SIRSI, ESRI, HDL, Civlcplus $$15,800 6493 Outside Services &Repairs-JD Briggs, Iron Mountain, DSL services, Pkorp $23,500 6499 Contract Services-Matrix Consulting, BI-Tech, SAS Access Control 6504 Computer Software Licensing -Track-It Pro, Firewall, MS office, Diskeeper, PC Anywhere, Netware Remote, $35,825 Win Sry Remote, Netware servers, McAfee,Adobe Create, Novell Patch Management, Zenworks, GroupWise, MGR, Orion network mgt, miscellaneous software 6846 Computer Hardware Maintenance- Laser printer services, Chater Communications, Premio,Watchguard, HP $26,450 n Description Account Number Communications Systems 4849940000 6835 Maintenance &RepairlEgulpment-Avaya support and consulting, Spenser Communications, Music on 6915 Utilities one -City phone expense, Verizon T1, Cingular Wireless, PDA Communications Cost Description Account Number Police $4,000 4849941000 6220 Training Schools-Microsoft TechMentor 6415 Computer Software Services -CADIRMS Support, Motorola MDC Support, Crimeview, Capture $80,800 g 6493 Outside Services&Repairs-JD Briggs, PKORP &Associates $15,000 6504 Computer Software Licensing-McAfee antivirus, Adobe.Professional, GroupWise, I-Fit, Netware $30,475 6846 Computer Hardware Maintenance-Carltock Cabling, CDCE MDC and car wiring repair, MDC Laptop repair, $15,000 Printer repair, Cisco Routers - ADMINISTRATIVE SERVICES - INFORMATION TECHNOLOGY ACTIVITY DETAIL Account Number Description cost Light and Water 4849942000 6220 Training Schools-Microsoft Training $2,000 6235 Meetings/Conferences -S&S Conference,Techmenlor $4,OD0 6415 Computer Software Services -Software support for BI-Tech, HP, GUAVA $17,600 6493 Outside Services &Repairs-JD Briggs, Iron Mountain $5,800 6504 Computer Software Licensing - MS Office,Verisign, Veritas, Gotomypc, McAfee, GroupWise $25,050 6570 Computer Hardware Peripherals-GovConneclion and Premio $18,000 6846 Computer Hardware Maintenance-Cisco Routers Maintenance, Watchguard Firebox700,wireless Soho's $10,000 maintenance renewals, Laser printer service BUDGET UNIT: 4849930000 ADMIN SERVICES - INFORMATION TECHNOLOGY DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-05 05-06 06-07 07-08 08-09 VARIANCE OPERATIONS CITY COMPUTER SERVICES - 2,000 3,000 1,000 6215 Tuition Reimbursement 10,035 6,259 11,000 11,000 - 6220 Training Schools 13,135 884 925 990 ' 1,185 195 135 r 6230 Dues&Subscriptions 447 150 315 1,000 1,500 - 6235 Meetings&Conferences _ - 400 400 4,621 22,870 6240 Mileage Reimbursement 16,748 94,100 164,050 69,950 8415 Computer Software Services 6,001 6,592 11,121 20,100 15,800 (4,300) 6493 Outside Services&Repairs _ - 4,500 32,500 23,500 (9,000) 6499 Contract Services77,647 ,000 35,825 825 11,497 99,728 35 6504 Computer Software Licensing _ 25 100 100 - 6521 Messenger Service5,113 8,000 6,000 (2,000) 6,159 6,003 8527 Supplies/Computer 386 889 472 490 490 6530 Office Supplies 387 688 3,100 1,600 (1,500) 6563 Supplies/Special 2,245 2,425 4,800 4,800 3,568 2,740 _ 6569 Small Equipment _ 1,731 _ 6572 Office Furniture &Equipment 91,019 95,712 81,452 83 65 Malnt&Repair/Equipment _ 1,029 6845 MainUOffice Furniture&Equip _ _ 40,100 26,450 (13,650) 6846 Computer Hardware Maintenance 82 6915 Utilities/Tele hone SUBTOTAL 248,416 208,087 254,180 295,700 41,520 139,834 _ COMMUNICATION SERVICES 1 137 335 - 6493 Office Furniture &Equipment 2,000 - (2,000) 6504 Computer Software Llcensing 431 2,200 1,200 (1,000) 6569. Small Equipment _ 3,333. - 6572 Office Furniture &Equipment 37,058 66,402 79,400 80,100 700 6835 Maint&Repair/Equipment 44,387 6915 .Utilities/Tele hone 148,284 148;206 161,363 128400 133,400 5,000 SUBTOTAL 193,808 189,362 227,765 21.2,000 214,700 2,700 BUDGET UNIT: 4849930000 ADMIN SERVICES - INFORMATION TECHNOLOGY DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-06 05-06 06-07 07-08 08-09 VARIANCE POLICE INFORMATION SYSTEMS 6215 Tuition Reimbursement 2,405 6,312 3,708 4,000 2,000 (2,000) 6220 Training Schools 5,281 - 4,000 4,000 6230. Dues &Subscriptions 80 153 80 80 6240 Mileage Reimbursement - - - 200 200 641.5 Computer Software Services 930 49,291 52,030 59,904 80,800 20,896 6493 Outside Services& Repairs 3,579 10,865 2,026 23,914 15,000 (8,914) 6499 Contract Services - 2,500 2,500 6504 Computer Software Licensing 6,551 14,688 23,137 23,190 30,475 7,285 6521 Messenger Service - - - 100 100 - 6527 Supplies/Computer 3,692 3,328 2,937 5,200 9,000 3,800 6530 Office Supplies 376 459 427 450 450 6539 Printing, Binding&Duplicating - 10 - _ 6563 Supplies/Special 63 207 124 500 500 6569 Small Equipment 1,315 2,299 1,564 2,200 2,500 300 6572 Office Furniture & Equipment 22,428 17,123 24,212 _ _ 6835 Maint& Repair/Equipment 1,407 1,495 497 6845 Maint/Offlce Furniture & Equip 10,857 2,435 5,458 - _ 6846 Computer Hardware Maintenance - 17,860 15 000 (2,850) SUBTOTAL 58,963 108,652 116,130 141,588 162,605 21,017 LW INFORMATION SYSTEMS 6220 Training Schools 5,284 520 3,050 4,000 2,000 (2,000) 6230 Dues & Subscriptions - 495 495 500 500 6235 Meetings &Conferences - 150 4,000 4,000 6240 Mileage Reimbursement - 94 168 200 200 6415 Computer Software Services 37,057 25,460 30,216 . 23,682 17,600 (6,082) 6493 Outside Services & Repairs 22,773 10,853 7,011 5,000 5,800 800 6499 Contract Services - 8,000 8,000 6504 Computer Software Licensing - 19,898 - 30,000 25,050 (4,950) 6521 Messenger Service 69 133 36 100 100 6527 Supplies/Computer 8,659 7,745 6,996 10,000 8,700 (1,300) 6530 Office Supplies 153 .120 26 200 200 6563 Special Supplies - 500 500 6569 Small Equipment 42,366 35,762 2,832 10,000 3,000 - (7,000) 6570 Computer Peripherals - - - 18,000 18,000 THIS PAGE INTENTIONALLY LEFT BLANK ADMINISTRATIVE SERVICES CF®/APFA PROGRAM COMMENTARY PROGRAM DESCRIPTION: The CFD/APFA budget division of the Administrative Services Department reflects the special district and debt management responsibilities of the Department. The annual budget for the administrative activities of the established Mountain Cove and the newly formed Rosedale Community Facilities Districts, as well as the administrative and debt service requirements of the Azusa Public Financing Authority, are Included In this division. For the Rosedale CFD,.the annual.costs.of the maintenance portion of the CFD are included as well. Maintenance costs for the Rosedale CFD will grow to include several contracts required to maintain various aspects of the Rosedale development, such as park and landscape maintenance. STRATEGIC GOALS: a Utilize staff to prepare and administer contracts for CFD maintenance services a Utilize staff to ensure compliance with Rosedale Development Agreement and CFD requirements . Develop cost accounting/recovery processes for Rosedale related activities Budget Division; ADMINISTRATIVE SERVICES - ROSEDALE Full Time Positions Part Time Positions FY 07-06 1 FY 08-09 FY 07-08 FY 08-09 FY 07-08 FY 08-09 FY 07-08 FY 08-o9 Revised Proposed Revised Proposed Revised Proposed Revised Proposed Position Title Allocation Allocation salary salary Position Title Hours Hours Wages Wages Senior management Analyst 1,00 1.00 $72298 $74,060 TOTAL 1 1.00 1.00 $72,298 $74,060 TOTAL 0 0 $0 $0 BUDGET UNIT: VARIOUS ADMIN SERVICES - ROSEDALE CFD DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-05 05-06 06-07 07-08 08-09 VARIANCE PERSONNEL 6003 Salaries/Regular 72,298 74,050 1,762 6101 PERS/Employee Contribution - 5,085 5,290 205 6105 PERS/Employer Contribution 8,776 9,065 289 6109 . PARS/Employer Contribution 723 1,045 322 6125 FICA/EmployerContrib/Med 1,239 1,295 56 6140 Life Insurance Allocation 269 280 11 6155 Workers.'Comp Allocation 2,892 3,005 113 6160 LTD Insurance Allocation 811 785 (26) 6165 Unemployment Allocation 85 90 5 6175 Benefits/Flex Plan 13,140 14,115 975 6180 Deferred Comp/Employer Paid 1,080 1,080 - PERSONNEL SUBTOTAL 106,398 110,110 . 3,712 ADMINISTRATIVE SERVICES - CFDIAPFA ACTIVITY DETAIL Account Number Description Cost VARIOUS 6315 Accounting/Auditing Services- Provides for annual audit. $6,000 6320 Fiscal Agent Fees -Costs for fiscal agent to hold and process bond funds $9,500 6345 Program Consultants- Contract cost for Special District Financing and Administration to coordinate annual $25,000 property tax levies and payments 6399 Professional Services/Other-Provides for specialized legal, appraisal and reporting services as required for $8,500 CFD's 6423 Administrative Allocation -Funds to defray City staff time spent administering the CFD's and related $70,000 contract services. 6625 Program Expense,Funds to be used for landscape maintenance, Police and Fire costs, and other qualifying $329,835 maintenance expenditures benefitting the Rosedale Community Facilities District. DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-05 05-06 06-07 07-08 08-09 VARIANCE OPERATIONS ADMINISTRATION 6315 Accounting/Auditing Service - 3,500 2,000 (1,500) 6320 Fiscal Agent Fees - 10,000 8,000 (2,000) 6345 Program Consultants - 20,000 20,000 6399 Professional Services/Other - - 4,500 4,500 - 6423 Administrative Allocation - 35,000 35,000 235,000 200,000 6625 Program Expense 329,835 143,390 (186,445) 7009 Bank Service Charge - 2,000 2,000 SUBTOTAL 35,000 404,835 414,890 10,055 ACQUISITION FUND 6611 Bond Issuance Expense 53,746 - - - SUBTOTAL - 53,746 - - ADMINISTRATIVE EXPENSE FUND 6610 Bond Administration - 13,535 - - SUBTOTAL - 13,535 - - COST OF ISSUANCE FUND 6611 Bond Issuance Expense - - 772,203 - - SUBTOTAL - - 772,203 - - INTEREST ACCOUNT 7001 Interest Expense - 234,833 1,996,080 3,522,495 1,526,415 SUBTOTAL - 234,833 1.,996,080 3,522,495 1,526,415 Principal 7005 -Principal.Payment - 165,000 165,000 Subtotal. - 165,000 165,000 OPERATIONS SUBTOTAL 1,109,347 2,400,915 4,102,385 1,701,470 CAPITAL OUTLAY ACQUISITION FUND 7145 Lines, Mains 8,Sewers - - 18,943,410 - - - SUBTOTAL - 18,943,410 CAPITALOUTLAYSUBTOTAL. - 18,943,410 ............. DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-05 05-06 06-07 07-08 08-09 VARIANCE TRANSFERS OUT CAPITAL INTEREST FUND 195,102 5950 Transfer To Other Funds 195,102 SUBTOTAL ESCROW CAPITAL INTEREST FUND 90;720 5950 Transfer To Other Funds 90,720 SUBTOTAL TRANSFERS OUT SUBTOTAL 285822 ROSEDALE CFD-2005-1 FUND TOTAL: - - 20,338,549 2,507,313 4,212,495 1,705,182 THIS PAGE INTENTIONALLY LEFT BLANK BUDGET UNIT: VARIOUS - ADMIN SERVICES - MOUNTAIN COVE CFD DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.it 04-05 05-06 06-07 07-08 08-09 VARIANCE OPERATIONS Administrative Expenses 6315 Accounting/Auditing Services 2,500 2,500 6320 Fiscal Agent Fees 1,500 1,500 6345 Program Consultants 4,504 - 949 5,000 3,500 (1,500) 6399 Professional Services/Other - 4,000 4,000 6423 Administrative Allocation - - 35,000 35,000 35,000 7009 Bank Service.Charge. 2,000 8,778 6,621 2,000 2,000 Subtotal 6,504 8,778 42,570 50,000 48,500 (1,500) Capital Improvement 6625 Pro ram Expenses 11181,414 - 559,887 - - Subtotal 1,181,414 559,887 Interest 7001 Interest Expense 520 699 520 502 519 825 518,620 516 795 (1,825) Subtotal 520,699 520,502 519,825 518,620 516,795 (1,825) Principal. 7005 Principal Payment - 15,000 30,000 40,000 55,000 151000 Subtotal - 15,000 30,000 40,000 55,000 15,000 OPERATIONS SUBTOTAL 1,708,617 544,280 1,152,282 608,620 620,295 11,675 4� DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.# 04-05 05-06 06-07 07-08 08-09 VARIANCE TRANSFERS OUT Administrative Expenses 5950 Transfers To Other Funds 10,889 Subtotal 10,889 - - Interest 5950 Transfers To Other Funds - 732 1,395 1,400 1,400. Subtotal 732 1,395 1,400 1,400 Princlpal 5950 Transfers To Other Funds 27 82 100 100 Subtotal 27 82 100 100 Reserve 5950 Transfers To Other Funds 3,505 19,737 32,651 42,000 42,000 Subtotal 3,505 19,737 32,651 42,000 42,000 - Special Tax 5950 Transfers To Other Funds 522,752 544,277 556,712 570,000 590,000 20,000 Subtotal 522,752 644,277 556,712 570,000 590,000 20,000 TRANSFERS OUT SUBTOTAL 531,702 564,773 690,840 613,500 633,600 20,000 MOUNTAIN COVE CFD FUND TOTAL: 2,240,319 1,109,063 1,743,122 1,222,120 1,253,795 31,6T5 THIS PAGE INTENTIONALLY LEFT BLANK BUDGET UNIT: VARIOUS ADMIN SERVICES - APFA CAPITAL PROJECTS DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.# 04-05 05-06 06-07 07-08 08-09 VARIANCE OPERATIONS 2006 WATER CIP BOND 7099 Principal Payments 7,347,538 14 823,400 15,000,000 176,600 OPERATIONS SUBTOTAL 7,347,538 14,823,400 15,000,000 176,600 TRANSFERS OUT 2006 WATER CIP BOND 5950 Transfers To Other Funds - - 1,131,011 820,812 350,000 (470,812) TRANSFERS OUT SUBTOTAL 1,131,011 820,612 350,000 (470,81.2) APFA CAPITAL PROJECTS FUND TOTAL: 8,478,549 15,644,212 15,350,000 (294,212) THIS PAGE INTENTIONALLY LEFT BLANK BUDGET UNIT: VARIOUS ADMIN SERVICES - APFA DEBT SERVICE DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.# 04-05 05-06 06-07 07-08 08-09 VARIANCE OPERATIONS DEBT SERVICE/1994 SEWER COPs 6510 Bond Administration 2,750 4,400 2,750 4,500 4,500 7001 Interest Expense 137,446 133,044 128,556 123,550 118,065 (5,485) 7005 _Principal Payments 85,000 80,000 85,000 95,000 100,000 5,000 SUBTOTAL 225,196 217,444 216,306 223,050 222,565 (485) DEBT SERVICE/2003 CIP COPS 6610 Bond Administration 3,700 4,900 3,250 5,000 5,000 . 7001 Interest Expense 177,744 158,414 154,364 150,220 145,750 (4,470) 7005 Principal Payments 300,000 200,000 205,000 210,000 215,000 5,000 SUBTOTAL 481;444 363,314 362,614 365,220 365,750 530 DEBT SERVICE/2006 WATER CIP BONDS 6610 Bond Administration - - - 8,000 8,000 - 6611 Bond issuance Expense 367,760 - 7001 Interest Expense 2,774,449 2,692,190 (82,259) 7099 Miscellaneous 160,236 - - SUBTOTAL - - 527,996 2,782,449 2,700,190 (82,259) OPERATIONS SUBTOTAL 706,640 580,768 1,106,916 3,370,719 3,288,505 (82,214) TRANSFERS OUT DEBT SERVICE/2006 WATER CIP BONDS 5950 Transfers To Other Funds 50 000,000 SUBTOTAL 50,000,000 TRANSFERS OUT-SUBTOTAL - 50,000,000 APFA DEBT SERVICE FUND TOTAL: 706,640 580,758 51,106,916 3,370,719 3,288,505 (82,214) Funding: Transfer From Sewer Fund (225,196) (217,444) (216,306) (223,050) (222,565) Transfer From General Fund (481,444) (363,314) (362,614) (365,220) (365,750) Transfer From Light and Water (527,996) (2,782,449) (2,700 190) Total Funding (706,640) (580,758) (1,106,916) (3,370;719) (3,288,505) THIS PAGE INTENTIONALLY LEFT BLANK v...s A ADMINISTRATIVE SERVICES CITYWIDE PROGRAM COMMENTARY PROGRAM DESCRIPTION: The citywide budget division of the Administrative Services Department is utilized to provide for General Fund expenditures that apply to all Departments..The following expenses are funded through this program: retirement medical, early retirement programs, insurance premiums, central garage services, information technology services, and other administrative expenses that are levied on the City as a whole. STRATEGIC GOALS: N/A PROGRAM HIGHLIGHTS: . Since fiscal year 2006-07, the costs of retiree medical are offset from the City's Light &Water funds in proportion to the medical costs of retirees who were employed by this department. __......-. ADMINISTRATIVE SERVICES - CITYWIDE ACTIVITY DETAIL Account Number Description Cost 1090000000 6133 :Retiree Health Premium-Annual premiumpaid for retiree health benefits through CALPERS. 288,410 6670 Allocation-General Fund contribution for costs of Citywide information technology program. Balance paid $1,418,585 by Light and Water Funds. 6760 Insurance Allocation -General Fund portion of Citywide property and liability insurance costs. $500,000 6827 Garage Allocation-General Fund portion of citywide vehicle maintenance performed by Central Garage. $131,440 7070 Property Tax Administration -Annual payment to County of LA for property Tax administration, $130,000 IWO * BUDGET UNIT: 1090000000 ADMIN SERVICES.- CITYWIDE DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-05 05-06 06-07 07-08 08-09 VARIANCE PERSONNEL 6133 Retiree Health Premium Relmb 303,558 140,510 188,336 254,000 288,410 34,410 6199 Benefits/Other(Early Retirement Programs) 197,000 190,267 190,267 100,267 190,265 (2) PERSONNEL SUBTOTAL 500,558 330,777 378,603 444,267 478,675 34,408 OPERATIONS 6493 Outside Services & Repairs 40 - - 11,750 42,000 30,250 6631 Fireworks Related Expenses - 10,799 - - 6670 IT Allocation 463,840 1,400,180 1,358,360 1,325,603 1,418,585 93,082 6760 Insurance Allocation 355,000 210,000 500,000 700,000 500,000 (200,000) 6827 Garage Allocation 58,558 32,005 34,207 63,000 141,350 78,350 7001 Interest Expense - - 174,660 - - - 7055 Uncollectible Accounts 13,663 369 - 4,000 1,500 - (2,500) 7070 Property Tax Administration 33,303 35,282 105,418 105,500 130,000 24,500 OPERATIONS SUBTOTAL 925,403 1,688,634 2,172,665 2,209,753 2,233,435 23,682 TRANSFERS OUT 5950 Transfer To Other Funds 3,207,851 3,001,474 3,240,866 3,752,765 3,856,040 103,275 5951 Transfer To APFA 469,10.1 341,731 331,630 365,220 365 750 530 TRANSFERS OUT SUBTOTAL 3,676,962 3,343,205 3,572,496 4,117,985 4,221,790 103,805 CITY-WIDE TOTAL 5,102,913 5,362,616 6,123,764 6,772,005 6,933,900 161,895 Funding: TRANSFER IN -SEWER FUND - - - (6,000) TRANSFER IN-L&W FUND (60,000) (79,590) GENERAL FUND TOTAL (5,102,913) (5,362,616) (6,123,764) (6,712,006) (6,848,310) Total Funding (5,102,913) (5,362,616) (6,123,764) (6,772,006) (6,933,900) THIS PAGE INTENTIONALLY LEFT BLANK LIBRARY. LIBRARY GENERAL LIBRARY SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: General Library Services is a division of the Azusa City Public Library Department. The Library Department is responsible for meeting the information needs of all Azusa residents. This Is accomplished through a variety of library programming, circulation of library materials, reference and reader's advisory assistance, adult education and adult literacy programs, library services to youth and teens, and specialized services. ' Library programs and specialized services support the pursuit of lifelong learning, academic success, and computer literacy through Its computer and Internet public access program. The library welcomes diversity with culturally appropriate services and a helpful, friendly, expert bilingual staff. STRATEGIC GOALS: • Assist in the development of plans for a new public library facility. • Make Improvements to the existing facility interior and exterior to ensure a welcoming environment and to enhance efficiency. • Fill critical vacancies, realign staff positions to meet new or projected needs, and train staff. • Keep the library in the forefront of new technologies, trends and introduce new formats where appropriate. • Identify revenue streams and apply for grant funds for programs that meet resident needs. • Continue to provide quality services and programs that meet the needs of its residents. • Create monitoring mechanisms to ensure that expenditures are consistent with the library's program. FY 08-09 PROGRAM HIGHLIGHTS: • Train and develop staff potential in the areas of customer service, productivity, marketing, planning and team building, • Introduce to the public new electronic formats, programs, or initiatives that promote reading. Begin planning for a One Book, One City program. • Align library support groups to work closer, such as sharing goals and initiatives among the Friends of the Library, Library Commission and foundation groups. • Implement bookmobile service to underserved areas with emphasis on preschoolers, teens, parents, and the Spanish speaking community. • Support citywide initiatives, disseminate information on new developments in the city, and continue a library presence within the community at citywide events. • Begin steps towards a "One Book, One City" event. Budget Division: LIBRARY- GENERAL Full Time Positions Part Time Positions FY 07-08 FY 08-09 FY 07-08 FY 08.09 FY 07-08 FY 08-09 FY 07-08 FY 08-09 Revised Proposed Revised Proposed Revised Proposed Revised Proposed Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages 1.00. 1.00 $109,402 $10519 Librarian 1 629 1,629 $33,541 $35780 Director of Libra 7 780 7,780 80,327 86,080 Assistant Cit Librarian 1.00 1.00 70 109 77 295 Libra Aide Senior Librarian 1.00 1.00 60,545 54,985 Libra Assistant I 1,040 1,040 13,347 14,405 Librarian IliPi 0.00 1.00 0 52 475 Libra Pae 2,959 2,959 30,910 32,820 Libra Circulation Su ervisor 1.00 1.00 45,469 49 550 Office Specialist I 1,040 1,040 15,905 '10,w5 Librarian 1.00 1.00 46,257 49,470 Sr Office Specialist 1,040 1,040 15,993 19 475 Senior Office Specialist 1.00 1.00 48,934 48 935 Library Assistant III 3.00 3.00 127,820 128 690 " Moved from Librar -Literac Services TOTAL 9.00 10.00 $508,535 $566,595 TOTAL 15,488 15,488 $191,024 $205,465 . BUDGET UNIT: 1030511000 LIBRARY - GENERAL DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED VARIANCE Acct.# 04-05 05-06 06-07 07-08 08-09 PERSONNEL 6003 Salaries/Regular 323,774 342,999 379,612 508,535 566,595 58,060 6006 Salaries/Temp& Part Time 112,931 129,116 159,682 191,024 . 205,465 14,441 6012 Salaries/Comp-Time 1,159 - - - - 6015 SalariesNacatlon 12,443 16,318 11,854 - 6024 Salaries/Sick Leave 21,104 9,245 13,371 - 6027 Salaries/Bereavement - 772 1,018 - 6033 Overtime Pay/Premium 733 756 1,104 - 6039 Standby Pay/Premium 266 - - - 6046 Salaries/Education Incentive 1,464 1,448 1,456 1,452 1,450 (2) 6048 Salaries/Language Pay 8,038 5,449. 6,465 6,148 6,395 247 6063 Salaries/Jury Duty - 444 201 - - 6075 Vacation Pay-Off 23,396 15,099 6,408 6078 Sick Leave Pay-Off 1,548 1,111 6101 PERS/Employee Contribution 29,183 29,710 33,250 39,111 43,725 4,614 6105 PERS/Employer Contribution 36,486 55,092 57,303 67,473 74,900 7,427 6109 PARS/Employer 3,143 3,335 4,027 5,468 5,990 522 6125 FICA/EmployerContrib/Med 7,961 8,458 9,588 11,843 13,305 1,462 6133 Retiree Health Premium Reimb 2,391 2,885 2,707 3,660 3,550 (10) 6140 Life Insurance Allocation 1,490 1,296 2,008 1,907 2,130 223 8155 Workers'CompAllocation 19,337 20,405 23,153 28,053 31,195 3,142 6180 LTD Insurance Allocation 4,120 4,043 4,267 5,682 6,000 318. 6165 Unemployment Allocation 532 551 622 817 920 103 6175 Benefits/Flex Plan 69,732 76,986 90,654 115,464 137,550 22,086 6160 Deferred Comp/Employer Paid 4,362 4,347 4,169 5,400 5,940 540 PERSONNEL SUBTOTAL 686,695 729,865 812,919 991,937 1,106,110 113,173 LIBRARY - GENERAL SERVICES ACTIVITY DETAIL Account Number Description Cost 1030511000 6220 Training Schools-5laff training workshops from MCLS (cooperative Iib system), UCLA Friday Forums, InfoPeople Project, $4,000 from the California State Library, training for new and continuing staff, and from other vendors,and one-time on site training 6230 Membership in the MCLS Cooperative,American Library Association,California Library Association, $7,150 Assoc, of Ub.Trustees&Commissioners,etc. Note: $4,431 of this account goes to annual membership In the MCLS cooperative. 6235 Meeting/Conferences-Annual conferences for the Amer.Lib.Assoc., California Lib.Assoc., Public Library Assoc.and $3,000 Calif.Assoc.of Library Trustees&commissioners. Pays for two to four staffinembers to go to statewide library conference. 6493 Outside Services&Repairs-Maintenance contract with 3-M for book detection theft system, Movie Licensing(for public $8,500 performance rights for feature films), Library Associates(Temp Agency)Lanier Worldwide Service contract, QUI Print Vendor contract,and Canon Reader Printer contract. 6496 Outside Processing-OCLC Catalog Utility(about$5,000), new library card supplier, other library supplies,special printing $13,000 services, contracting out of copy cataloging services. 6503 Books-Print materials for the public library collection, standing orders from Baker&Taylor,Gale, Nolo Press, Bowker, $60,000 Westlaw. Ordering of library books from Brodart, Ingram, and Quality Books. More is needed for best sellers,Spanish, and bilingual.materials. 6504 Computer Software/CD Roms-Baker&Taylor online.ordering($2,080), Califa Group($2,709), software products, $14,400 technology upgrades,job search($500),Gale Reference Database($8,000), public access software,etc. 6506 Periodicals-Subscription to EBSCO, online, ProQuest electronic periodical databaseSGVT,and newspapers online,other $7,000 online and electronic products. 6530 Office Supplles-Book detection strips, book covers,book tape and other office supplies to maintain library operations. $14,100 Office Max,supplies for craft programs. $4,000 Increase is based on expenditures in 06/07. 6570 Computer Peripherals-Purchase of printers,data projector,monitors,scanners, new or additional fax machine. $5,000 6572 Office Furniture&Equipment-shelving units, office chairs,tables, file cabinets, and computer tables. $17,000 6625 Program Expense-Performers for adult and family fun programs, author series, promotional items for national library week, $11,000 display materials,give-away Incentives.. .,. ` DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED VARIANCE Acct. #. 04-05 05-06 06-07 07-08 OM9 OPERATIONS 6215 Tuition Reimbursement - - 500 6220 Training Schools - 925 75 4,000 4,000 (500) 6230 Dues &Subscriptions 5,005 5,091 6,139 5,500 7,150 1,050 6235 Meetings&Conferences 1,997 2,128 85.7 3,000 3,000 6240 Mileage Reimbursement 146 587 465 500 1,000 .500 6301 Legal Fees - 632 - - - 6405 Commission Meetings Expense 1,350 1,250 1,175 1,500 1,500 6493 Outside Services& Repairs 7,675 5,364 . 60,411 7,500 13,000 5,500 6496 Outside Processing 6,567 8,924 5,118 8,000 5,500 (2,500) 6503 Books 68,379 70,876 99,136 75,000 55,500 (19,500) 6504 Computer Software/CD ROMs 11,225 19,063 6,604 14,400 14,400 6506 Periodicals 7,008 1,098 7,758 12,600 .7,000 (5,600) 6512 Audio Recordings 2,306 2,948 3,036 5,000 7,500 2,500 6515 Flims &Video Recordings 4,156 5,742 4,975 5,000 7,500 2,500. 6518 Postage (254) (156) 147 500 750 250 6530 Office Supplies 9,429 6,912 11,587 12,600 14,100 1,500 6536 Supplies/Reprographics 1,251 2,509 3,895 3,600 3,600 6539 Printing, Binding&Duplicating 1,209 785 2,193 1,000 1,000 6563 Supplies/Special 1,445 579 414 500 850 350 6569 Small Equipment 1,745 379 1,584 1,500 1,500 - 6570 Computer Peripherals - - - 5,000 5,000 - 6572 Office Furniture&Equipment 1,950 1,285 6,669 7,500 17,000 9,500 6601 Advertising Expense - 404 - 500 500 - 6620 Recordation Expense 70 - - - - 6625 Program Expense 4,988 6,140 4,908 11,500 11,500 6835 Malnt& Repair/Equipment - - 2,000 2,000 6910 Utilltles/Natural Gas 25,462 16,742 21,751 21,400 21,400 6915 Utilities7Telephone 2,200 1,761 1,568 2,020 2,020 OPERATIONS SUBTOTAL 165,308 161,967 250,466 212,120 208,270 (3,860) GENERAL FUND TOTAL: 850,905 891,832 1,063,384 1,204,067 1,313,380 109,323 THIS PAGE INTENTIONALLY LEFT BLANK LIBRARY YOUTH AND OUTREACH SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: Library Youth & Outreach Services is a service division within the Azusa City Public Library Department. Youth Services staff plans and executes library programs and services to meet the Informational and recreational needs of Azusa's youth and teens. This is accomplished through a. variety of programs and services such as story times, bookmobile outreach, initiatives to. support reading, literacy, reading readiness and improvement. Additionally, Youth Services staff works closely with the local schools to support curriculum needs and homework assignments. This division also markets the library to new users, promotes literacy, and reading initiatives within the. Azusa community. STRATEGIC GOALS: • Provide a welcoming Youth Services section in the library to ensure a continued high level of customer service for Azusa's youth. • Actively seek grant funds and donations to support on-going programs such as the Summer Reading Program. • Maintain community outreach to the schools about library programs for youth and continue positive relations with the local school district. • Coordinate volunteer storytellers for the Library On the Move sites. • Expose children storytime and appreciation of reading. • Reach out specifically to teens via the Teen Advisory Council and create a young adult area in the youth section of the library. FY 08-09 PROGRAM HIGHLIGHTS: • .Provide reference and readers' advisory service for youth via the youth services desk for at least 906/6 of the afternoon hours from Monday through Thursday. • Maintain on-going programs such as moonlight & preschool storytimes, Family Fun Series, displays, and Increase class visit attendance by at least 25%. • Continue to plan and develop programs that promote reading such as displays, book talks for children, National Library Week, Readers Are Leaders, etc. • Participate in the planning and coordination of a bookmobile service for responsibilities that relate to youth such as collection development, storytime, and recruitment of volunteers. • Build a cadre of volunteers (from the Teen Advisory Council) to assist with library shelving and conduct at least 4 meetings per year. • Implement Library On the Move/Biblioteca Mbvil program by 9-30-08, • Develop a plan for collection development and discarding of unneeded materials to allow for a fresher and more relevant children's collection of print materials. • Identify a volunteer base of at least 25 storytellers to read at selected bookmobile sites. LIBRARY -YOUTHAND OUTREACH PROGRAM ACTIVITY DETAIL Account NxBooks- Description Cost 1030513000Subscriptions- California Library Association dues $150 ngfConferences- MCLS workshops and training sessions 8100 $6,000 s-Print Materials for Bookmablie e Supplies-Supplies for Youth Services and Bookmoblle van $1,000 lies/Rearograohics-Paper and toner cartridge for creating flyers for programs $200 ing Binding&❑upiicating- Printing for flyers for programs $200 6625 Program Expense- Performers for Teen Advisory.Council and other children's programs- $1,500 6625 Maintenance& RepairsNehicles -Costs to maintain Bookmobile van $500 w '"00p" BUDGET UNIT: 1030513000 LIBRARY - YOUTH AND OUTREACH PROGRAM DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.# 04-05 05-06 06-07 07-08 08-09 VARIANCE OPERATIONS 6220 . Training Schools 1,000 - - - - 6230 Dues &Subscriptions - - 110 150 150 6235 Meetings&Conferences - 75 100 100 6493 Outside Service's - - 59 - 6503 Books - - - - 5,000 5,000 6530 Office Supplies 859 663 1,340 1,000 1,000 6536 Supplies/Reprographics 108 - - 200 200 6539 Printing, Binding&Duplicating - - 12. 200 200 6625 Program Expense 8,558 1,142 802 1,500 1,500 6825 Maintenance& Repairs[Vehicles - - 500 500 6910 Utilities/Natural Gas - 407 - - OPERATIONS SUBTOTAL 10,525 2,213 2,398 3,150 8,650 5,500 GENERAL FUND TOTAL: 10,525 2,213 2,398 3,150 8,650 5,500. THIS PAGE.INTENTIONALLY LEFT BLANK Nwi LIBRARY GRANT SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: Library Grant Services Is a funding division within the Library Department. Under this division, the library manages its grant funds for state Public Library Foundation Fund (PLF), Canyon City Foundation grants, other grants, and restricted funds. STRATEGIC GOALS: e Adequately maintain continued high level customer service. • Continually seek new grant sources and manage existing grant funds. FY 8-09 PROGRAM HIGHLIGHTS: Use grant funds to upgrade the library's book theft detection system. Use grant funds to purchase a microfilm digital reader printer. Use grant funds to support the Summer Reading Program's performers, end of program party, and reading incentives. o Use grant funds to support other library operations. Explore grants for digitization projects. BUDGET UNIT: VARIOUS LIBRARY - GRANTS DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-05 05-06 06-07 07-OB 08-09 VARIANCE OPERATIONS PUBLIC LIBRARY FUNDS GRANT 6235 Meetings &Conferences 140 6240 Mileage Reimbursement 49 141 6405 Commission Meetings Expense 100 6493 Outside Services and Repairs 3 57,400 20,000 (37,400) 6496 Outside Processing - 1,541 - - 6,311 - - 5,000 5,000 6503 Books - 157 - 6506 Periodicals 6512 Audio Recordings 527 - - 6515 Films&Video Recordings - 668 6518 Postage 47 - - 6530 Office Supplies 1,196 (133) 6536 Supplies/Reprographics - 19 6539 Printing, Binding &Duplicating - 784 - 6563 Supplies/Special - 56 9 6572 Office Furniture&Equipment - 26,100 35,000 8,900 6625 Program Expense - 4,844 650 6910 Utilities/Natural Gas - 5,813 - 6915 Utilities/Telephone 331 293 SUBTOTAL 22,585 960 83,500 60,000 (23,500) BOOK CLUBS 6625 Program Expense 2,489 1 - 2,000 2,000 SUBTOTAL (2,489) 1 2,000 2,000 GATES FOUNDATION 8,358 1,645 1,645 6570 Computer Peripherals/Mist SUBTOTAL - - 8,358 - 1,645 1,645 CANYON CITY FOUNDATION 6493 Outside Services and Repairs 10,518 7,493 7,495 2 6539 Printing, Binding&Duplicating, 2,000 2,000 6572 Office Furniture&Equipment 8,385 8,385 6625 Program Expense 4,500 4,500 SUBTOTAL 10,618 22,378 22,380 2 DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-05 05-06 06-07 07-08 08-09 VARIANCE YOUTH PROGRAMS 6625 Program Expense 355 546 2,500 2,500 SUBTOTAL 355 546 2,500 2,500 SUMMER READING PROGRAM #2 6625 Program Expense 1,110 5,863 5,000 6,000 SUBTOTAL 1,110 5,863 5,000 5,000 OPERATIONS SUBTOTAL (2,489) 24,051 26,245 116,378 93,525 (21,853) CAPITAL OUTLAY PUBLIC LIBRARY FUNDS GRANT 7142 Computer Equipment 1.5,000 8,000 (7,000) SUBTOTAL' 15,000. 8,000 (7,000) CANYON CITY FOUNDATION 7135 Vehicles 45;000 45,000 7142 Computer Equipment 3,500 3,500 SUBTOTAL 48,500 48,500 CAPITAL OUTLAY SUBTOTAL 63,500 56,500 (7,000) LIBRARY GRANT FUNDS TOTAL: (2,489) 24,051 26,245 115,378 93,525 (23,500) THIS PAGE.INTENTIONALLY LEFT BLANK PUBLIC SAFETY m O N Ol >.-O '- m m IIS H C C N m ca-0 N N W E a U c+ c w E tib N m m m m W N m N N :� m N m v V a E a m 0 L C ` m L a m _ m C C r C m C 7 m o O "C r w >1 m m L O U > m O b > a. > > O m U 0 ? m Q aN3 � c .� " = M ca N L 7 D O. ej « m C 3 L 0 m m N N U C N W OIC Obi N 7 U m N O N > n m CO .L 0 M m E T > j u m O) m N U ¢ Q UU t4 N .O cC3 'vC 7 N ~= O � a E Ci OC Om aocam- m coE E L O L > m N a m U -O n.N w m CO Q OI m O O co N V W m UC N .' ra> NO m NNm > Oa mCC OCID wO O- CD (D m - -N EN a U wU O m m �Q7 Ur O N 6 OI m V 40 O O T -LO 0) a oo m t m m N m c > a m 0 -0 m a m m C 7 m L) mw �o > � o � Nmo3c NOI LD co C O m C > .0 , m a o m ca > m N J d E n a m 0 m y 0 Y co `m m a o 0 OQ � Oamolo $ a me ti ^ `> o .O V C > N (6 a p C O ISL Z N m O m m V > m 'C > :.- m O M T o Q m m . m m m m o m Erna N W 5 0 m axi5omo _0 Eo —0 rami � � ECL� omm �v3m < � n � � -M.o > }— ` M C m C C D) p- ? ca LU O C r >' O N m 0 �- N c m a 0 C O U. U m m y Q... C m m m 0 -0 C .0 m O J'�' a °N •c'�co=O' .OC m C fn amm m> IME U •mooL Emm E a s o � a cn Q E.ocE > >, o a mLV am m N cEL n= 0m memmw = E o � CD cm (D EV00E .> :3 oco00 ° m rn0 0Q Q o > o0 d0 Co — EMom o � E a mm > aNLOC 0 N QN > > No ` 0 M W UU m airO C > 7 .o -o0 = ® cO m Em m � O mO1m m J-- , ow `-0 E0 m03QEwE atm C •- N 'C m 7dN >N p L O) > CNON , nCN yN O73 mF mV m :t O 0 C yn - n EoOU o6m T lNmO wm mj m Eu in.C " 0N m E C oON 7 m U m o.13 m m L m U aC C C a ca Lm mL CD O m m m n N -CCL- 0 0 aQ Ea. ° Cd ID � caOmoEmo•E c co mo > oLmo vC3 mm0 m Y m m a M CL m m m n o c m m c � om ">c- m « Co w.�'m �m J Q ov.m3 N3 > m .�.. O) C N o N o E ° m w O rmNmm .r CD c � vCO mmQNco rWE2 ~ Q > Own y > 0 W F- m N c m c cc c n > o a . O > 7 K SNOW :: co Saomi� ccmitt000 a>> cE ❑ a — m j N aN (� N m y N O E j L a m m > N N mY Q-U N a L W of W � v i9 O soswayV o p L -- mo orn-c t7 rnmmE U U -0C om .orn c m mn c mm . o n= E � C7 vi m o r � � c v IL ` ma > m � m >. spm0y H � F- OQ:Eaol� m c 2 � CUlL- @U> o d m 6 , h Q > U p Q s e s o p a • s e IL Fd Cm o o co L ......... .....----- Budget Division: SAFETY- POLICE Pull Time Positions Part Time Positions FY 07-08 FY 08-09 FY 07-08 FY 08-09 FY 07-08 FY 08-09 FY 07-08 FY 08-09 Revised Proposed Revised Proposed Revised Proposed Revised Proposed position Title Allocation Allocation Salary Salary Position Title I Hours Hours Wages Wages Police Chief 1.00 1.00 $168,037 $173 030 Administrative Asst 416 832 $9,409 $19,3701 Police Captain 2.00 2.00 276,529 276,965 Office S ecla"9t 1 2,340 2,340 29,477 30,540 1W- utenant 4.00 4:00 487 696 485,925 Police Aide III 3,120 3,120 30,979 33,530 Sergeant 8.00 8.00 765 723 801,630 Police Dis atcher 3,744 3 744 86,820 90,300 r oral 10.00 10.00 840,205 864 370 Police Off Reserve 4,004 4,493 89,265 93,025. Officer 38.00 38.00 2,813,084 2,935,480 Police S t Reserve 1,165 1,456 27,805 32,480 inistrative Services M r 1.00 1.00 90,709 89,835 Records S ec Ill 520 520 11,783 11,475 mmunications Su ervisor 1.00 1.00 67293 67,515 Services Officer 3.00 1.00 154,538 54;020 Community Services Officer-Fleld 4.00 4.00 192,642 208,215 Law Enforce Comm Im ry Officer 1.00 1.00 78,970 81,755. Dis atcher 9.00 9.00 406,932 451,765. Records S ecialist 111 5.00 5.00 249,281 258,495 Administrative Anal st 1.00 1.00 65,763 65,766 Police Administrative Techniclan 1.00 1.00 54,511 54,510 Jail, Fleet&Fac Coordinator 1.00 1.00 44,884 45,415 Court Liaison 0.00 1.00 0 58,410 Training Coordinator 0.00 1.00 0 55,410 TOTAL 90.00 90.00 $6,756,796 $7,028,510 TOTAL 15,309 16,505 $285,539 $310,720 BUDGET UNIT: 1020310000 POLICE DESCRIPTION. ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.# 04-06 05-06 06-07 07-08 06-09 VARIANCE PERSONNEL 6003 Salaries/Regular 4,655,704 4,596,836 5,086,397 6,756,796 7,026,510 271,714 6004 Salaries/Final PERS Compensation - 28,203 16,730 - - 6006 Salaries/Temp&Part Time 131,342 126,953 190,579 285,539 310,720 25,181 6012 Salaries/Comp-Time 204,366 234,270 314,966 - - - 6015 Salaries/Vacatlon 433,209 420,078 368,795 - - - 6021 Special Holiday Pay 132,167 121,938 116,851 161,123 188,605 7,482 6024 Salaries/Sick Leave 167,172 149,590 160,577 - - 0027 Salaries/Bereavement 7,367 9,358 8,051 6030 Overtime Pay/Regular 26,671 16,408 17,717 - - 0033 Overtime Pay/Premium 466,096 489,501 616,136 490,000 638,000 148,000 6039 Standby Pay/Premium 64,475 72,319 79,094 80,266 82,310 2,044 6045 Salaries/Education Incentive 129,908 125,167 123,890 127,018 129,015 1,997 6047 Salaries/Signing Bonuses 2,500 - - - 6048 Salaries/Language Pay 44,045 46,617 47,294 47,797 55,090 , 7,293 6049 Salaries/Training Pay 1,889 1,221 5,802 3,000 5,000 2,000 6063 Salaries/Jury Duly 422 2,525 1,112 - - - 6066 Allowances/Uniform 61,560 59,279 65,542 68;020 68,400 380 6072 Salarles/Injury 239,150 136,127 111,739 - 6075 Vacation Pay-Off - 180,663 236,324 - 6078 Sick Leave Pay-Off 215,803 92,028 - 6082 Leave Bank Usage - 418 1;919 - - 6101 PERS/Employee Contribution 541,752 523,232 573,582 646,783 672,720 25,937 61.05 PERS/Employer Contribution 1,982,319 2,035,383 2,200,648 2,487,619 2,719,420 231,801 6106 PERS/MilltaryBuy Back Reimb 1,350 25,701 1.6,194 - 6109 PARS/Employer 566 217 582 1,379 1,170 (209) 6125 FICA/Employer ContriblMed 66,692 67,385 77,141 89,628 105,870 16,242 6133 Retiree Health Premium Reimb 7,843 15,583 22,756 30,863 30,885 22 6140 Life Insurance Allocation 17,391 13,993 17;957 19,905 20,680 775 6155 Workers'Comp Allocation 65,516 63,500 . 70;379 318,742 337,490 18,748 6160 LTD Insurance Allocation 65,671 56,729 60,781 75,491 74,415 (1,076) 6165 Unemployment Allocation 7,225 7,081 7,645 8,577 9,880 1,303 6175 Benefits/Flex Plan 846,689 877,977 955;085 1,208,527 1,368,300 159,773 6180 Deferred Comp/Employer Paid 28,802 25,725 26,614 31,050 31,320 270 6199 Benefits/Other - - (101) - - PERSONNEL SUBTOTAL 10,399,859 10,744,865.. , 11,690,806 12,968,123 13,877,860 919,677 PUBLIC SAFETY - POLICE ACTIVITY DETAIL Account Number Description Cost 1020310000 6201 Uniforms&Laundry-Traffic Div Helmets, Boots, Pants, Gloves, Eye Protection;Standard Issue for Ofcs, including Helmets, $18,050 Gas Masks/Bags &Gortex Jackets; Uniforms for Arrest&Control Team; Uniforms for Reserve Ofcs, P/T Employees,VIPS & Explorers; Load-bearing Vests &Raid Jackets for DB, Simunition Helmets, Uniform Patches & Hats; Uniform items (Sam Brown belt, name lags)for New Employees 6215 Tuition Reimbursement-Thirteen employees have indicated that they will take classes next year; Others may commit at a $30,000 later date;reimbursement is mandated by MOU 6220 Traininc Schools-Public Records Act update, Interview&Interrogation, Global Investigative Industries, Leadership Trng, $15,000 Basic CPTED,Advanced Child Abuse, Advanced Crime.Prevention, Drug Abuse Recognition, "My Space"Class 6221 Post Training Schools-Arrest&Control Update, Background Investigation, Executive Development, FTO Mgmt, Less Lethal $52,000 Munitions Instruction, Glock Armorers'Course, Gang investigation, CATO SWAT Team Leadership Course,Taser Instructor Update Legislative Update, Parolee Contact Trng, Homicide &Crime Scene Investigation Class; Classes are fully or partially reimbursable by POST 6230 DueslSubscriptions-Dues: ALEA, CAARS, CAR, CATO, CCW Permits, CGIA, CAPE, CCUG, CHIA, CLEARS, CPCA, $4,355 CPOA, IHIA, LACO Police Chief, NAPARS, NETOA, NTOA, Notary Membership, POALAC, PSAP, SGV Police Chiefs; Subscriptions: In Line of Duty,911 Magazine, SGV Tribune 6235 Meeting/Conferences-Meetings: APCO,CAPE, CLEARS, SGV Chiefs Secretary, Extended Crime Scene, POALAC, SGV $24,060 Command Ofcs, SGV Peace Ofcs, SGV Police Chiefs, Staff Development(Kellogg West), Chief Mtgs, Parking Fees,VIP Award Lunch; Conferences: CPCA, LACPCA, Burglary, CAARS, CAR, CAPE, CBIA, CLEARS, Domestic Violence, Homicide, Sexual Assault 6301 Legal Fees-Best, Best& Kreiger(over and above retainer), Manning & Marder, Liebert Cassidy, LACO District Attorney AMC $20,000 hearings, Calsafe Testimony 6493 Outside Svcs &Repairs-Cal ID, Coroner's Reports, Non-Emergency Language Translation, Parking Citation Hearings, $17,920 Signing Svc for Dispatch,Transcription Svcs, Safe Deposit Box Rental, Ticketwriter Software Maint/Support 6496 Outside Processing-Document Shredding, Parking Ticket Processing $12,000 A Account Number Description Cost 6551 Fuel Oil -Gasoline for Police Vehicles and Motorcycles; Skyrocketing gasoline costs reflected in 07/08 actuals; projected $159,600 increase of$21,600 for 08109 based on Information from Purchasing via gasoline supplier SC Fuels. 6563 Special Supplies-Ammunition,,Less Lethal Ammunition, Badges, Barricade Tape, Batteries, Blankets, Datamasler $51,570 Mouthpieces, Evidence Containers, Fire Extinguishers, First Aid Cabinet Stock, Flags, Flares, Flex Cuffs, Gate Openers, MP-5 Magazine&Parts Replacement, Health Barrier Protection(Including Gloves, Spit Nets), Glock Gun Cleaning Kits, ID Cards& Fobs, Keys, Meeting Refreshments, Microcassette Recorders, OC Spray, Range Supplies, Small.Equipment(radio cases, handcuffs, holsters), Taser Ammunllion/Cartridges/Clips, Traffic Cones/Roialapes/Chalk, etc. 6569 Small Equipment-25 each HT Radios(replace old units), Radar for Traffic Div, Stove for Lunch Room. $43,550 6815 MaintlRepalr of Bldgs-Replace PD facility door locks&access control mechanisms, pest control service, lead removal from $11,770 range,jail repairs 6826 Vehicle Repair&Malnt-Repairs & Parts for Vehicles and Motorcycles, Maintenance on Radar&DUI Trailers, Replacement $120,000 Radios for Vehicles, Unit Decals, PVP System for Motorcycles, Patrol Vehicle Calibration, Impounds 6904 Utilities/Other-Cost for electricity. projected Increase of$4,000 for 08109 based on actuals for 07108 $89,000 7075 Fee Collection Expense- Mandated surcharges collected on behalf of L.A.Superior Court: Parking Assessment for $52,000 Courthouse Construction and Criminal Justice Facilities Construction Funds, Equipment and Registration Violations and Linkages (Handicapped )Assessments DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED 04-05 05-06 06-07 07-08 08-09 VARIANCE OPERATIONS 6201 Uniforms &Laundry 3,853 11,158 9,457 19,400 18,050 (1,350) 6205 Medical Exams 1,201 1,978 1,175 2,500 2,500 6210 Employee Awards 201 840 861 1,730 1,680 (50) 6215 Tuition Reimbursement 29,633 17,709 7,296 25,000 30,000 5,000 6220 Training Schools 6,209 4,541 . 9,490 11,500 15,000 3,500 6221 Post Training 26,583 26,928 33,063 -52,000 - - 52,000 - - 6230 Dues &Subscriptions 1,985 1,913 3,262 4,690 4,355 (335) 6235 Meetings& Conferences 9,190 12,407 12,686 16,580 24,060 7,480 6301 Legal Fees 5,590 22,741 7,306 26,500 20,000 (6,500) 6350 Medical Services 13,768 14,969 17,885 29,500- 27,450 (2,050) 6361 Polygraph &Background Ck Svcs 975 9,025 9;585 9,600 5,050 (4,550) 6455 Refuse Collection 899 642 2,072 2,500 3,000 500 6493 Outside Services &Repairs 19,111 19,867 18,520 26,700 17,920 (8,780) 6496 Outside Processing 7,386 8,337 8,841 16,800 12,000 (4,800) 6503 Books 4,192 4,479 4,812 5,680 6,335 (345) 6512 Audio Recordings 282 4 32 200 50 (150) 6515 Films&Video Recordings 805 1,601 428 400 300 (100) 6518 Postage 438 598 445 600 700 100 6524 Photo Film & Processing 236 93 68 300 200 (100) 6527 Supplies/Computer 7,163 10,964 13,478 16,100 17,600 1,500 6530 Office Supplies 11,147 12,368 14,144 16,700 17,610 910 6533 Supplies/Car Wash 338 359 67 500 100 (400) 6539 Printing, Binding &Duplicating 4,901 5,559 7,766 10,150 10,300 150 8545 Fingerprinting 338 58 803 800 800 - 6551 Fuel and Oil 72,413 100,330 109,507 138,000 159,600 21,600 6554 Supplies/Custodial & Cleaning 6,565 6,923 6,807 7,450 8,500 1,050 6563 Supplies/Special 27,588 29,845 42,429 51,000 51,570 570 6569 Small Equipment 10,042 7,687 20,232 28,000 43,550 15,550 6572 Office Furniture&Equipment 5,237 7,078 10,409 13,950 12,300 (1,650) 6575 Prisoner Maintenance 19,096 16,621 14,607 20,200 16,200 (4,000) 6599 Materials and Supplies/Other - - 17,498 12,000 10,000 (2,000) 6809 Rent/Facilities 1,160 53.0 812 2,000 2,000 - 6815 Maint&Repairs/Bldgs 2,211 2,806 2,378 5,850 11,770 5,920 6820 Rent/Vehicle - 28,130 - (28,130) _ 6823 LeaseNehicle - - - - 28,130 28,130 6825 Maint& Repair/Vehicle 101,364 105,581 112,219 123,402 120,000 (3,402) 6830 Rent/Equipment 4. - - - ti�.d DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-05 05-06 06-07 07-08 08-09 VARIANCE 6835 Malnt&RepaIdEqulpment 33,680 26,985 23,297 47,910 48,500 590 6845 Malnt/Office Furniture& Equip 5,899 5,904 6,641 9,300 8,120 (1,180) 6899 Repairs and Maintenance - - 397 4,380 4,500 120 6904 Utilities/Other 76,157 77,216 79,986 85,000 89,000 4,000 6905 Utilities/Electricity 80 - - - - 6910 Utilities/Natural Gas 7,896 9,419 6,948 9,000 9,000 6915 Utilities/Telephone 24,231 24,845 25,387 29,870 30,670 800 7075 Fee Collection Ex ense 36,016 34 227 48,625 50,000 52,000 2 000 OPERATIONS SUB TAL 586,064 645,136 711,721 961,872 991,470 29,598 GENERAL FUND TOTAL: 10,985,923 11,390,001 12,402,527 13,919,995 14,869,270 949,275 THIS PAGE INTENTIONALLY LEFT BLANK PUBLIC SAFETY EMERGENCY SERVICES PROGRAM COMMENTARY Finates CRIPTION: ices develops, coordinates and reviews comprehensive City emergency and disaster preparedness plans; manages programs such osure Control, EOC and City staff training exercises, and Public Information Officer's team; ensures readiness of response personnel upplies and equipment for disasters, hazardous materials incidents, and terrorism; educates public service employees and the ut the importance of disaster preparedness. Responds to hazardous materials Incidents; and actively pursues local, state and federal grant funds for emergency services and homeland security needs. STRATEGIC GOALS: • Continue due diligence on community and organizational planning, preparedness, response and recovery. • Maintain staffing and readiness of the Emergency Operating Center (EOC). • Pursue compliance with new federal NIMS (National Incident Management System) laws mandate. • Appropriately manage Homeland Security Grant opportunities. • Ensure compliance with local, state and federal audits of grant expenditures, distribution and maintenance. FY 08-09 PROGRAM HIGHLIGHTS: • Continue involvement in programs such as CAER (Community Awareness and Emergency Response), that,provide educational outreach to businesses and communities. • Continue development of AACES (Azusa Amateur Radio Communication Emergency Services), volunteer group that provides invaluable support to the City and EOC. • Effectively utilize Homeland Security Grant funds to purchase approved equipment and retrofitting for the Prime Mover vehicle. Continue EOC team training exercises. • Continue compliance with federal, state and local disaster planning mandates. • Continue to act as liaison to Area D and Los Angeles County Office of Emergency Management for disaster planning and response. • Assist with the development and coordination, with the Human Resources Department, the City-wide Illness and Injury Prevention Program that addresses employee safety training,workplace Inspections and regular work unit safety meetings. Budget Division: SAFETY- EMERGENCY SERVICES Full Time Positions Part Time Positions FY 07-08 FY 08-09 FY 07-08 FY 08-09 FY 07-08 FY 08-09 FY 07-08 FY 08-09 Revised Proposed Revised Proposed Revised Proposed Revised Proposed Position Title Allocation Allocation Salary- - Salary" Position Title- - -Hours- Hours--- Wages- - -Wages- Tm—e7gency Services Coordinator 1.00 1.00 $72,841 $75,200 TOTAL 1.00 1'.00 72,841 75,200 TOTAL 0 0 $0 $0 ~ BUDGET UNIT: 1020320000 SAFETY-EMERGENCY SERVICES DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.# 04-05 05-06 06-07 07-08 08-09 VARIANCE PERSONNEL 6003 Salaries/Regular 48,338 50,593 53,092 72,841 75,200 2,359 6015 SalariesNacation 3,518 1,543 4,729 - - 6024 Salaries/Sick Leave 2,072 3,202 960 6027 Salaries/Bereavement - - 1,113 - - 6066 Allowances/Uniform 760 760 760 760 760 6075 Vacation Pay-Off 6,912 - - - - - 6101 PERS/Employee Contribution 3,853 3,951 4,270 5,176 5,345 169 6105 PERS/Employer Contribution 4,821 7,316 7,365 8,934 9,165 231 6109 PARS/Employer Contribution - - - 614 1,060 446 6125 FICA/EmployerContrib/Med 1,076 1,002 1,085 1,092 1,305 213 6140 Life Insurance Allocation 218 189 223 231 285 54 6155 Workers'Comp Allocation 2,157 2,213 2,396 2,914 3,010 96 6160 LTD Insurance Allocation 605 618 616 689 795 106 6165 Unemployment Allocation 59 53 58 75 90 15 6175 Benefits/Flex Plan 9,955 10,836 1.2,600 13,140 14,115 975 6180 Deferred Comp/Employer Paid 1,099 1,074 996 1,080 1,080 - PERSONNEL SUBTOTAL 85,442 83,351 90,263 107,846 112,210 4,664 PUBLIC SAFETY - EMERGENCY SERVICES ACTIVITY DETAIL Account Number Description Cost F1020320000 6220 Training Schools-CSTI: Earthquake Preparedness or LE/ICS for Olga Bruno and Sgt. Sam Fleming, American Red Cross $3,960 certification for 60 employees 6225 Training Materials-American Red Cross"Schools and Community"books for FA/CPR, Blood-borne pathogens training $1,975 _...... . manuals, First Aid-training kits.;,pocket.masks_. 6230 Dues/Subscriptions-Area D, IAEM, SCESA, AACES Relay Repeater Dues $2,695 6235 Meeting/Conferences-CESA convention,Emerg preparation Council Mtg, SCEPIOA(PIO)and CESA workshops $1,900 6455 Refuse Collection-Hazmat Clean-up, Trauma/Crime Scene Mgmt Svcs, Bio-Terrorism Preparedness $3,000 6493 Outside Svcs&Repairs-EPA number $250 6563 Special Supplies-purchase First Aid/CPR pocket masks and First Aid kits, PPE supplies for training PD &City employees, $4,410 Meals for Emergency EOC Activation,RACES Awards and promotional items 6569 Small Equipment- Egan team board $1,570 Saea+' DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.# 04-05 05-06 06-07 07-08 08-09 VARIANCE OPERATIONS 6201 Uniforms&Laundry 12.1 - 1,000 (1,000) 6220 Training Schools 2,417 (1,223) 4,778 4,750 3,960 (790) 6225 Training Materials - 906 - 940 1,975 1,035 6230 Dues &Subscriptions 2,488 2,688 2,593 2,770 2,695 (75) 6235 Meetings &Conferences 1,307 1,254 1,392 2,000 1,900 (100) 6455 Refuse Collection - 750 183 3,000 3,000 - 6493 Outside Services & Repairs 175 3,873 200 250 250 6503 Books - 238 6504 Computer Software/Licensing - 1,059 6515 Films &Video Recordings - 150 150 6524 Photo Film &Processing - - - 100 100 6527 Supplies/Computer - 108 19 100 100 6530 Office Supplies 89 71 96 500 500 6539 Printing, Binding& Duplicating - - 547 600 500 6551 Fuel and Oil - - - 100 100 6563 Supplies/Special 7,213 9,445 2,166 6,560 4,410 (2,150) 6569 Small Equipment 4,383 519 - 550 1,570 1,020 6572 Office Furniture&Equipment 1,063 - 4,865. - 280 280 6825 Maint& Repair/Vehicle 490 1,821 2,196 500 1,000 500 6835 Maint &Repair/Equipment - 2,850 2,400 (450) 6845 Maint/Office Furniture&Equip - 75 200 - (200) 6915 Utillties/Telephone 470 466 436 850 750 (100) OPERATIONS SUBTOTAL 20,214 20,678 20,843 27,670 25,640 (2,030) GENERAL FUND TOTAL: 105,656 104,029 111,106 135,216 137,850 2,634 THIS PAGE INTENTIONALLY LEFT BLANK PUBLIC .SAFETY - CONTRACT SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Police Department contracts for several essential services: Fire protection,.Humane services and staffing/operation of the City jail. STRATEGIC GOALS: • Each contracted service is responsible for meeting the City's goals in each specific area. All efforts are directed towards improving the quality of life for the community. • PD remains responsible for overseeing operational issues for each contracted service. FY 07-08 PROGRAM HIGHLIGHTS: • Fire protection services continue to be provided by Los Angeles County Fire Department. • Humane services continue to be provided by the San Gabriel Valley Humane Society through participation in a four city JPA (Azusa, San Gabriel, Temple City and Monterey Park), which oversees animal control needs for each community. Councilman Robert Gonzales was appointed the new City Council liaison to work with police staff In addressing humane contract issues, • Jail services continue to be provided by the Wackenhut Corporation. _...----- PUBLIC SAFETY - CONTRACT SERVICES ACTIVITY DETAIL Account Number Descri tion Cost 1020333000 6410 Humane-Animal Control Services:Anticipated cost increase of 10% per JPA $211,805 6493 Outside Services-& Repairs-Wackenhut Jail Contract Services: Contract Increase of 5% $427,035 --- ---- — .2920331.000 --.6401. . . Fire Department--Fire.Protection Services for the City of Azusa; per LACO Fire, amici aced increase of 4.3% $3,792,275 - p - BUDGET UNIT: 1020333000 SAFETY-CONTRACT SERVICES DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-05 05-06 06-07 07-08 08-09 VARIANCE OPERATIONS 6410 Humane Services 144,276 144,835 172,634 192,550 211,805 19,255 6493 Outside Services &Repairs 360,606 356,101 342,545 406,700 427,035 20,335 6575 Prisoner Maintenance 50 - - - - FIRE PROTECTION 6401 Fire Department Services 2,906,389 2,909,269 3,166,896 3,679,410 3,792,275 112,865 OPERATIONS SUBTOTAL 2,906,389 2,909,269 3,166,896 3,679,410 3,792,275 112,865 SAFETY CONTRACT SERVICES TOTAL: 3,401,321 3,410,205 3,682,075 4,278,660 4,431,115 152,455 Funding: General Fund Total: 494,932 500,936 515,179 599,250 638,840 39,590 _ Fire Safety Fund Total: 2,906,389 2909 269 3,166,896 3,679,410 3,792,275 112,865 Funding Total: 3,401,321 3,410,206 3,682,075 4,278,660 4,431,115 .............. ..... .. .. ................. THIS PAGE INTENTIONALLY LEFT BLANK'"~ ...yk CROSSING GUARDS PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Police Department oversees the City's Crossing Guard Program. STRATEGIC GOALS: 9 Continue to provide safe pedestrian crossing services to residents. a The traffic division continues to research the feasibility of outsourcing crossing guard services to a private contractor similar to what other municipal agencies have done in Southern California (e.g., Arcadia, Baldwin Park, Covina, Corona, eta), The purpose would be to eliminate on-going recruitment and retention difficulties while ensuring reliable and professional service that would offer employment to existing City of Azusa crossing guards. Police staff anticipates submitting a proposal for City Council review this spring for transition to a contractual crossing guard service to take effect in August 2008. It is anticipated that such a proposal would have at most, a modest Increase (i.e., less than 10%) on the budget. The private crossing guard vendor would provide direct supervision over the crossing guards and Police staff would remain responsible for overseeing operational and contract issues. FY 07-08 PROGRAM HIGHLIGHTS. Azusa staffs 12 crossing guard posts at different intersections throughout the City. The program is supervised by a Crossing Guard Supervisor who reports to the PD Traffic Unit Supervisor. Most of the posts safeguard crossing of school-aged children in the mornings and afternoons. One post is dedicated to ensuring the safety of senior citizens as they walk to the Azusa Senior Center. Budget Division: SAFETY- CROSSING GUARDS Full Time Positions Part Time Positions FY 07-08 FY 08-09 FY 07-08 FY 08-09 FY 07-08 FY OO-09 FY 07-08 FY 08-09 Revised Proposed Revised Proposed Revised Proposed Revised Proposed Position Title Allocation Allocation Salary Salary . Position Title Hours Hours Wages Wages Crossing Guards 10,472 10,472 $97,848 1 $99,295 TOTAL 0.00 0.00 $0 $0 TOTALI 10,472 10,472 1 $97,848 $99,295 BUDGET UNIT: 1020310026 SAFETY- CROSSING GUARDS DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.# 04-05 05-06 06-07 07-08 08-09 VARIANCE PERSONNEL 6006 Salaries/Temp & Part Time 77,232 75,912 82,751 97,848 99,205 1,447 6068 Allowances/Management 43 - - - - 6101 PERS/Employee Contribution 1,281 1,115 1,170 1,633 1,775 142 6105 PERS/Employer Contribution 1,545 2,021 2,002 2,803 3,015 212 6109 PARS/Employer 2,235 2,274 2,500 2,820 2,815 (5) 6125 FICA/EmployerContrib/Med 1,121 1,099 1,198 1,419 1,435 16 6155 Workers'Comp Allocation 771 758 826 3,914 3,970 56 6165 Unemployment Allocation 76 74 81 98 95 (3) PERSONNELSUBTOTAL 84,302 83,252 90,528 110,536 112,400 1,865 GENERAL FUND TOTAL: 84,302 83,252 90,528 110,535 112,400 11865 ........................ PUBLIC SAFETY- ASSET SEIZURE ACTIVITY DETAIL Account Number Description Cost DOJ (Dept of Justice) Estimated Carryover Funds from 07/08 2820310041 6201 Uniforms &Laundry-SWAT Uniforms $1,500 6220 Training Schools - Narco &Specialized Unit Supvr Course;Armored Vehicle License Qualification; NTOA(Training $5,500 Ofcs)Supvr Schoc 6235 Meetings&Conventions-CGIA(Gang) Investigation, CNOA(Narcotics) Conference, CATO(Tactical Ofcs), Asset $12,400 Forfeiture/Money Laundering Commander's Conference 6551 Fuel/OII-Gasoline Credit Card for SET $1,000 6563 Special Supplies-Narcotic Buy Fund, SWAT Ammo, Flashbangs, Burn Safe, Misc Supplies $7,600 6569 Small Equipment-G-36 Light Mounts, Intruder Shield & Bag, To be determined $45,700 7135 Vehicles- Armored Vehicle Upgrade $7,500 Account Number Descri tion Cost State/County Estimated Carryover Funds from 07/08 2820310042 6493 Outside Svcs/Repairs - Internet Investigation Svc(Enlersect) $1,500 6569 Small Equipment-To be determined $2,140 6915 Utilities/Telephone-Cell Phone Service for SET Sergeant $1,000 Account Number Description cost Drug/Gang Estimated Carryover Funds from 07/08 2820310043 1 6569 Small Equipment-To be determined $6,480 Account Number Description cost Treasury Estimated Carryover Funds from 07/08 2820310047 6569 Small Equipment-To be determined $65 BUDGET UNIT: 282031xxxx SAFETY - ASSET SEIZURE DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.0 04-06 05-06 06-07 07-08 08-09 VARIANCE OPERATIONS PD ASSET SEIZURE/FED JUSTICE 041 6201 Uniforms and Laundry - - 1,500 1,500 - - 6220 Training Schools _ - - --4,009 - -' - - - -- - 6221 POST Training - - 705 - 6235 Meetings &Conferences 4,009 3,104 3,354 11,669 12,400 731 6551 Fuel and Oil 43 30 28 1,000 1,000 - 6563 Supplies/Special 936 301 - 5,000 7,600 2,600 6569 . Small Equipment 5,157 3,899 5,184 70,604 45,700 (24,904) 6572 Office Furniture &Equipment - 11292 6,312 - - 6599 Materials and Supplies - - - 22,520 (22,520) 6820 Rent/Vehicle 1,102 606 5,142 6,000 (6,000) 6825 Maint& Repairs/Vehicles 4,242 1,049 1,964 (1,964) 6835 Maint& Repalrs/Equipment - - 1,850 - 6845 Malnt/Office Furniture& Equip 30,000 - - - SUBTOTAL 45,256 15,577 24,610 118,757 73,700 (45,057) PD ASSET SEIZURE/COUNTY 042 6220 Training Schools - - 200 6493 Outside Services& Repairs - 928 948 1,000 1,500 500 6572 Office Furniture&.Equipment - - 1,500 6569 Small Equipment - 3,806 2,422 2,140 (262) 6915 Utilities/Telephone 603 590 556 1000 1,000 - SUBTOTAL 603 1,518 7,010 4,422 4,640 218 PD ASSET SEIZURE/FED TREASURY 047 6493 Outside Services &Repairs 1,075 - - - - - 6569 Small Equipment - 455 65 (390) SUBTOTAL 1,075 455 65 (390) v DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.# 04-05 05-06 06-07 07-08 08-09 VARIANCE PDASSET SEIZUREIDRUG &GANG 6569 Small Equlpment 5 745 6,480 735 SUBTOTAL - - - 5,745 6,480 735 OPERATIONS SUBTOTAL 46,934 17,095 31,620 129,379 84,885 (44,494) ASSET SEIZURE FUND TOTAL: 46,934 17,095 31,620 129,379 84,885 (44,494) THIS PAGE INTENT-I.ONALLY LEFT BLANK PUBLIC SAFETY - GRANTS ACTIVITY DETAIL Account Number Description Cost SLEG (BRULTEICOPS) Estimated Carryover Funds from 07/08 2620310000 6569 Small Equipment-HT Radios-also see New Funds below $5,840 New Funds: 6220 Training Schools-EI Monte Region One Training for Helicopter Observer $1,000 6235 Meetings&Conventions-ALEA Western Safety Seminar-Lt. Dennis and new TLO $1,200 6301 Leqal Svcs-AZPD Policy Manual ! Develop Training Module&Revisions $14,000 6423 Administrative Allocation - Grant Overhead $600 6493 Outside SvcslRep- Helicopter Service City of EI Monte $37,500 6563 Special Supplies-Helicopter Supplies $1,500 6569 Small Equipment-HT Radios -also see Carryover Funds above $21,040 6572 Office Furniture&Equipment-Climate Controls for Dispatch Workstations $9,200 6823 Vehicles Lease-Lease 3 Vehicles for Patrol Lieutenants. $i4,065 Account Number Description Cost INMATE WELFARE FUND 2820310052 6569 Small Equipment-Cell Phones for Jail.inmates $2,000 6915 UtilitlesfTelephone-Cell Phone Service for Jail Inmates $11,285 Account Number Description Cost JAG (Justice Assistahce Grant) Estimated Carryover Funds from 07/08 2820310056 7140 Equipment&Machinery-Interoperability Mobile.Radio System $20,685 Account Number Description Cost OFFICE OF TRAFFIC SAFETY(OTS) Estimated Carryover Funds from 07/08 DUI CHECKPOINTS 2820310046 6006 SalarieslTemp &Part-Time $4,205 6033 Overtime Pay/Premium $15.,130 6101 PERS/Employee Contribution $380 6105 PERS/Emplover Contribution $1,715 6125 FICA/Employer Contribution $280 6155 Workers Comp Allocation $775 6165 Unemployment Allocation $20 6235 Meetings and Conventions -OTS Conference $2,000 Account Number Description Cost OFFICE OF TRAFFIC SAFETY(OTS) Estimated Carryover Funds from 07/08 ROVING PATROLS 2820310054 6006 SalarieslTemp &Part-Time $1,730 6033 Overtime Pay/Premium $17,195 6101 PERS/Emplovee Contribution $155 6105 PERS/Emloyer Contribution $665 6125 FICA/Employer Contribution $Y75 6155 Workers Como Allocation $760 6165 Unemployment Allocation $20 Account Number Description Cost OFFICE OF TRAFFIC SAFETY (OTS) Estimated Carryover Funds from 07/08 WARRANT DETAILS (PREVIOUSLY COURT STINGS) 2820310055 6006 Salariesrremp &Part-Time $675 6033 Overtime PavlPremium $8,720 6101 PERS/Employee Contribution $80 6105 PERSIEmlover Contribution $340 6125 FICA/Employer Contribution $140 6155 Workers Comp Allocation $385 6165 Unemployment Allocation $10 BUDGET UNIT: VARIOUS SAFETY-GRANTS DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-05 05-06 06-07 07-08 08-09 VARIANCE PERSONNEL OFFICE OF TRAFFIC SAFETY GRANT-DUI CHECKPOINTS 6003 Salaries/Regular - 209 - 6006 Salaries/Temp&Part Time 2,071 888 9,680 4,205 (5,475) .... . 6033_. Overtime-Pay/Premium _. ... 1.6,0.66. . . .._ _ . 4,799.._ _ .. _ _ _ ...42,000... _ .. _15,130_. _. (26,870) 6045 Salaries/Education Incentive 3 - 6048 Salaries/Language Pay 6 19 - - _ - 6101 PERS/Employee Contribution 9 37 872 380 (492) 6105 PERS/Employer Contribution 11 116 3,720 1,715 (2,005) 6109 PARS/Employer - 2 - _ - 6125 FICA/Employer Contrib/Med 80 41 750 280 (470) 6140 Life Insurance Allocation - 1 - _ - 6155 Workers'Comp Allocation 55 43 2,076 775 (1,301) 6160 LTD Insurance Allocation - 2 - - _ 6165 Unemployment Allocation 8 6 52 20 (32) 6175 Benefits/Flex Plan - 71 _ SUBTOTAL 18,306 6,238 - 59,150 22,505 (36,645) OTS SPECIAL ENFORCEMENT OPERATIONS- ROVING DETAILS 6006 Salaries/Temp & Part-Time - - 2,401 5,900 1,730 (4,170) 6033 Overtime Pay/Premium - - 25,388 47,000 17,195 (29,805) 6101 PERS/Employee Contribution - - 105 531 155 (376) 6105 PERS/Employer Contribution - - 460 2,268 665 (1,603) 6125 FICA/EmployerContrib/Med - - 327 768 275 (493) 6155 Workers'Comp Allocation - - 193 2,116 760 (1,356) 6165 Unemployment Allocation - - 28 53 20 (33) SUBTOTAL - - 28,902 58,636 20,800 (37,836) DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct. # 04-05 05-06 06-07 07-08 08-09 VARIANCE OTS COURT STINGS-WARRANT DETAILS 6006 Salaries/Temp&Part-Time 2,000 875 (1,125) 6033 Overtime Pay/Premium 20,000 8,720 (11,280) 6101 PERS/Employee Contribution 180 80 (100) 6105 PERS/Employer Contribution 768 340 (428) 6125 FICA/Employer Contrib/Med 320 140 (180) 6155 Workers'Comp Allocation 880 385 (495) 6165 Unemployment Allocation 22 10 (12) SUBTOTAL 24,170 10,550 (13,620) PERSONNEL SUBTOTAL 18,306 6,238 28,902 141,956 53,855 (88,101) DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Acct.# 04-05 05-06 06-07 07-08 08-09 VARIANCE OPERATIONS SLEG -POLICE 6201 Uniforms&.Laundry 442 - 8220 Training Schools 4,783 101 1,000 1,000 6235 Meetings &Conferences - - 758 - 1,200 1,200 6301 Legal Fees - 6,950 2,850 9,599 14,000 4,401 6423 Administrative Allocation - 500 500 500 500 6493 Outside Services & Repairs 30,160 45,160 29,810 37,500 37,500 -- - - -- - 8504--Software - -- ._ .._. -.. - - - - - - -� _ � �- - - -�. -- -� --- - 2,590 � - (2,590). 6563 Supplies/Special 2,500 - 1,500 1,600 6569 Small Equipment 21,807 66,875 26,880 (39,995) 6572 Office Furniture - - 9,200 9,200 6623 Equipment Lease - 14,061 14,065 4 6835 Maint& Repalr/Equipment 1,758 5,600 - - SUBTOTAL 61,450 58,211 33,918 131,125 105,845 (25,280) OFFICE OF TRAFFIC SAFETY GRANT-DUI CHECKPOINTS 6235 Meetings& Conferences 749 2,000 2,000 6493 Outside Services & Repairs 11,539 - - 6563 Supplies/Special - 2,428 6569 Small Equipment - .1,419 (1,428) (1,419) SUBTOTAL 12,289 - 5,847 2,000 (3,847) INMATE WELFARE 6569 Small Equipment - 25 2,000 2,000 6915 Utilities/Telephone 1,368 10,900 11,285 385 SUBTOTAL - - 1,393 12900 13,285 386 .OPERATIONS SUBTOTAL 73,739 58,211 35,311 149,872 121,130 (28,742) GRANT FUND TOTALS: 92,045 64,449 64,213 291,828 174,985 (116,843)