HomeMy WebLinkAboutAgenda Packet - June 20, 2011 - CC k
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AGENDA
REGULAR MEETING OF THE CITY COUNCIL,AND
THE REDEVELOPMENT AGENCY
AZUSA AUDITORIUM MONDAY, JUNE 20, 2011
213 EAST FOOTHILL BOULEVARD 6:30 P.M.
AZUSA CITY COUNCIL
JOSEPH R. ROCHA
MAYOR
KEITH HANKS ANGEL CARRILLO
MAYOR PRO-TEM COUNCILMEMBER
URIEL E. MACIAS ROBERT GONZALES
COUNCILMEMBER COUNCILMEMBER
NOTICE TO THE PUBLIC
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda
are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to
speak and shall submit it to the City Clerkprior to the start of the City Council meeting. P77en called, each person
may address any item on or off the agenda during the public participation.
6:30 P.M.
CLOSED SESSION
1, CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code See. 54957.6)
Agency Negotiators: Administrative Services Director-Chief Financial Officer Kreimeier and City
Manager Delach
Organizations APMA (Azusa Police Management Association) and CAPP (Civilian Association
of Police Personnel).
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2. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec 54956.8) t
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff
Under Negotiation: Price and Terms of Payment.
a. BLOCK 37
Address:
624 —630 N. San Gabriel Avenue, Azusa, CA 91702
622 N. San Gabriel Avenue, Azusa, CA 91702
604 N. San Gabriel Avenue, Azusa, CA 91702
600 N. San Gabriel Avenue, Azusa, CA 91702
Negotiating Parties: City of Azusa and City of Azusa Redevelopment Agency
Address: 634 N. San Gabriel Avenue, Azusa, CA 91702
Negotiating Parties: Soon Kwon I
Address: 150 W. Foothill Boulevard, Azusa, Ca 91702
Negotiating Parties: Antranik and Houri Kassabian
BLOCK 36
Address: 100 E. Foothill Boulevard, Azusa, CA 91702
614—640 N. Azusa Avenue, Azusa, CA 91702
Negotiating Parties: City of Azusa and City of Azusa Redevelopment Agency
Address: 152 E. Foothill Boulevard, Azusa, CA 91702
Negotiating Parties: Bank of America & City of Azusa Redevelopment Agency
Any person wishing to comment on any of the Closed Session items listed above may do so now.
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL.
1. Call to Order
2. Pledge to the Flag
3. Invocation— Pastor Rick McDonald of Azusa House of Prayer
A. PUBLIC PARTICIPATION
(Person/Group shall be allowed to speak without interruption up to five (5)minutes maximum time, subject
to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's
questions or comments shall be handled after the speaker has completed his/her comments. Public
Participation will be limited to sixty (60) minutes time.)
B. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
.1. Mayor Rocha — a. Request for certificates of recognition to the Azusa National Little League team for
winning the City Series. b. Sister City President Peggy Martinez to speak of recent visit of Councilwoman
Patricia Gonzalez Borrego of Sister City Zacatecas Mexico regarding the Youth and Adult Exchange.
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2. Councilmember Macias—Request for sponsorship in the amount of$100 each to Joet Gonzalez and Jousce
Gonzales of the Azusa Youth Boxing Club who will be competing in Olympic trials in Colorado, Springs.
3. Councilmember Hanks—Request for preparation of proclamations for City Manager Delach and Chief of
Police Garcia in recognition of their retirements.
4. Discussion regarding consideration of canceling City Council meetings in August.
5. Introduction of Assistant Library Director Reed Strege.
6. Update on crime statistics requested by Council Member Macias.
7. Request to designate a voting delegate and alternate to the League of California Cities Annual Conference to
be held in September 21-23, 2011, in San Francisco.
C. SCHEDULED ITEMS
1. PUBLIC HEARING—2011 REFUSE RATE ADJUSTMENT.
RECOMMENDED ACTION:
Open the Public Hearing;receive testimony,close the Hearing.Approve a refuse collection rate adjustment
for Athens Services effective July 1, 2011,by adopting Resolution No. 11-C41,amendment number fifteen
to the Exclusive Franchise Agreement and se ing forth the following month] proposed rates:
FY 2010-11 FY 2011-12
Service Moly Rate Maly Rate $Change %Change
Single Family $22.61 $22.58 $0.03 -0.13%
Multifamily $19.98 $17.91 $2.07 -10.37%
3 Cubic Yard Bin $111.68 $116.74 $5.06 4.5%
2. PUBLIC HEARING —SEWER FUND RATE INCREASE
RECOMMENDED ACTION:
Open the Public Hearing; receive testimony, close the Hearing. Waive further reading and introduce the
proposed Ordinance to approve a sewer fund rate increase(effective July 1,2011)of 5%annual adjustments
and an hcf(hundred cubic feet of water) fee of$.20 with 5% annual adjustments.
3. PUBLIC HEARING-RESOLUTIONS ADOPTING 2011/12 FISCAL YEAR SCHEDULE OF FEES
AND CHARGES.
RECOMMENDED ACTION:
Open the Public Hearing;receive testimony,close the Hearing. Adopt City's Schedule of Fees and Charges
by adopting Resolution No. 11-C42, establishing certain Development Project Fees and Service Charges
and Resolution No. 11-C43, establishing a User Fee Schedule for Various Municipal Activities.
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4. POLICE CHIEF PART-TIME/POST RETIREMENT EMPLOYMENT AGREEMENT
RECOMMENDED ACTION:
Approve the Police Chief Part-Time Post Retirement Employment Agreement.
5. ADOPT A RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED$8.5 MILLION
AGGREGATE PRINCIPAL AMOUNT CITY OF AZUSA COMMUNITY FACILITIES DISTRICT
NO. 2002-1 (SPECIAL TAX REFUNDING BONDS SERIES 2011) APPROVING THE
EXECUTION AND DELIVERY OF AN INDENTURE A BOND PURCHASE AGREEMENT AND
THE PREPARATION OF AN OFFICIAL STATEMENT AND OTHER MATTERS RELATED
THERETO.
RECOMMENDED ACTION:
Waive further reading and adopt Resolution No. 11-C44, authorizing the refinancing of the Community
Facilities District 2002-1 Special Tax Bonds (Mountain Cove) and to initiate the sale of the bonds once
homeowner savings is no less than $170 per year.
D. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be
considered under SPECL4L CALL ITEMS.
1. APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF NNE 6 2011.
RECOMMENDED ACTION:
Approve Minutes as written.
2. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable
Memorandum of Understanding(s).
3. BLANKET PURCHASE ORDERS OF $10.000 AND OVER FOR FY 2010-11
RECOMMENDED ACTION:
In accordance with Sections 2-523 and 2-524, under Article VII, Bidding and Contracting, of the Azusa
Municipal Code,approve the issuance of Blanket Purchase Orders in an amount of$10,000 or more,detailed
on the schedule.
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r 4. RESOLUTION APPOINTING ROBERT DONNELSON TO THE PLANNING COMMISSION.
RECOMMENDED ACTION:
Adopt Resolution No. 11-C45, appointing Robert Donnelson to the Planning Commission.
5. PROJECT NO. SRTSL-5112(011); AWARD OF CONTRACT, SAFE ROUTES TO SCHOOL
PROJECT TO TSR CONSTRUCTION AND INSPECTION.
RECOMMENDED ACTION:
Authorize staff to award the Safe Routes to School Project No. SRTSL-5112(011)to TSR Construction and
Inspection.
6. WARRANTS. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE CITY.
RECOMMENDED ACTION:
Adopt Resolution No. 11-C46.
CONVENE JOINTLY WITH THE REDEVELOPMENT AGENCY TO DISCUSS THE FOLLOWING:
E. JOINT CITY AND AGENCY ITEM.
1. REDEVELOPMENT AGENCY ADMINISTRATION/ADVANCE FROM THE CITY.
RECOMMENDED ACTION:
City Council/Agency Members approve Resolutions authorizing an advance of$1,563,290 from the
City's General Fund to the Redevelopment Agency, and authorize execution of the Note.
Adopt Resolution No. 11-R29, (Agency) Requesting Loans from the City of Azusa for Purposes of the
Merged Redevelopment Project Area, Adopt Resolution No. 11-C47,(City)Authorizing Loans for Purposes
of the Merged Redevelopment Project Area.
F. AGENCY SCHEDULED ITEMS
None.
G. AGENCY CONSENT CALENDAR
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Boardmembers or Staff wish to address any item on the Consent Calendar individually, it will be
considered under SPECIAL CALL ITEMS.
1. APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF JUNE 6, 2011.
RECOMMENDED ACTION:
Approve Minutes as written.
06/20/11 - 5 -
2. MAKING A FINDING THAT PLANNING AND ADMINISTRATIVE EXPENSES MAY BE a
FUNDED FROM THE LOW-TO-MODERATE INCOME HOUSING FUND (20% SET ASIDE)
RECOMMENDED ACTION:
Adopt a Resolution No. 11-R30, making a finding that the planning and administrative expenses to be
funded from the low-to-moderate income-housing fund in fiscal year 2011/12 are necessary for the
production, improvement or preservation of the community's supply of low and moderate-income housing.
3. REDEVELOPMENT CONSULTING SERVICES FOR FISCAL YEAR 2011/12.
RECOMMENDED ACTION:
Approve Urban Futures, Inc. ("Urban Futures") contract to allow them to continue to provide real estate
advisory and redevelopment as-needed consulting services in conjunction with the Agency's new FY
2011/12 under the economic development program.
4. WARRANTS. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE AGENCY.
RECOMMENDED ACTION:
Adopt Resolution No. 11-R31.
H. ADJOURNMENT
1. Adjourn.
UPCOMING MEETINGS:
June 27, 2011, Utility Board Meeting— 6:30 Azusa Light and Water Conference Room
July 5, 2011, City Council Meeting— 6:30 p.m. Azusa Auditorium
July 18, 2011, City Council Meeting— 6:30 p.m. Azusa Auditorium
July 25, 2011, Utility Board Meeting—6:30 p.m. Azusa Light and Water Conference Room
In compliance with Government Code Section 54957.5, agenda materials are available for inspection by
members of the public at the following locations: Azusa City Clerk's Office-213 E. Foothill Boulevard,Azusa
City Library- 729 N.Dalton Avenue,andAzusa Police Department Lobby- 725 N.Alameda,Azusa, California.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting,please contact the City Clerk at 626-812-5229. Notification three(3) working days prior to the meeting
when special services are needed will assist staff in assuring that reasonable arrangements can be made to
provide access to the meeting.
06/20/11 - 6 -
MEMORANDUM
DATE: JUNE 20, 2011
TO: CITY OF AZUSA _ 9.
MAYOR AND CITY COUNCIL MEMBERS
VIA: F.M. DELACH, CITY MANAGER AND
� i
ROBERT B. GARCIA, CHIEF OF POLICE p�
FROM: SAM GONZALEZ, CAPTAIN t'OLICE
RE: CRIME UPDATE12v".'.
This report is being provided to serve as an update to the recent operation, "Bright Lights,
Big City," give a ten-year Part I crime comparison, and a review of hate crime statistics
dating back to 1992.
The culmination of the 3 % year joint federal investigation of the Azusa 13 gang by
Azusa P.D., D.E.A., U.S. Attorney and other local, county, state and federal agencies was
a resounding success. A federal grand jury unanimously returned a 24-count indictment
that charged 51 defendants with a variety of crimes, including conspiracy to violate the
Racketeer Influenced and Corrupt Organizations Act (RICO), conspiracy to violate the
civil rights of African-Americans and narcotic/firearms violations. To date, 44 of those
indicted are in-custody and seven remain at large. However, law enforcement continues
to pursue those fugitives and additional federal indictments are pending.
The Police Department reports Part I crimes to the state and federal government. Part I
crimes include: homicide, forcible rape, robbery, aggravated assault, burglary, larceny,
auto theft and arson. The attached ten-year Part I crime chart reveals that the City is at its
lowest crime rate in a decade; moreover, this downward trend in Part I crimes has
continued in 2011.
The Police Department also has a history of accurately reporting and aggressively
investigating hate crimes. The combined efforts of the City, H.R.C., Community and
Police Department have had a dramatic impact on hate crimes. The drastic reduction in
hate crimes is evident in the attached graph depicting Hispanic against African-American
hate crimes from 1992 to present.
As a member of the Azusa Police Department for over 28 years and part of the Azusa
community for nearly 41 years, I am confident in stating that public safety, the quality of
life and
economic future of • . have a bright future.
Sam Gonzalez, Captain
Referenced
AZUSA POLICE DEPARTMENT
TEN-YEAR COMPARISON-PART I CRIMES
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PUBLIC HEARING ITEM
TO: HONORABLE MAYOR AND MEMBERS OF THE AZUSA CITY COUNCIL
VIA: FRANCIS M. DELACH, CITY MANAGER,
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES
DATE: JUNE 20, 2011
SUBJECT: 2011 REFUSE RATE ADJUSTMENT AND PUBLIC HEARING
RECOMMENDATION
It is recommended that the City Council approve of a refuse collection rate adjustment for
Athens Services effective July 1, 2011, by adopting attached resolution approving amendment
number fifteen to the Exclusive Franchise Agreement and setting forth the following monthly
proposed rates:
FY 2010-11 FY 2011-12
Service Moly Rate Moly Rate $ Change % Change
Single Family $22.61 $22.58 ($0.03) -0.13%
Multifamily $19.98 $17.91 ($2.07) -10.37%
3 Cubic Yard Bin $111.68 $116.74 $5.06 4.5%
BACKGROUND
The City of Azusa has an Exclusive Franchise Agreement with Athens Services for refuse
collection and recycling services and is obligated to adjust service rates annually by July 1. This
report and the attachments summarize proposed rate changes for July 1, 2011.
Contract required rate adjustments are made based on changes in: (1) the Consumer Price Index
(CPI); (2) per ton rates at the Puente Hills Landfill; and (3) amount of tonnage collected from
Azusa residents and businesses. For purposes of the annual rate adjustment, refuse rates are
broken down into three rate components, plus an additional amount apportioned to single family
and multifamily customers to offset uncollectable accounts and reimburse the utility for customer
service and billing costs. Each rate component is described below in more detail and
attachments include rate adjustment calculations.
(1) Service Fees. These are used to pay for trucks, personnel, and operating expenses such as
diesel fuel and compressed natural gas. Service fees or collection costs are adjusted by the
Refuse Rate Adjustment
June 20, 2011
Page 2
consumer price index (CPI) change from January to January. The CPI change from 2010 to
2011 went up slightly by 1.8%.
(2) Processing and Disposal Charges. These are used to pay for the cost to process waste through
Athens' material recovery facility (MRF), as well as the cost to dispose of yard waste and
solid waste at the Puente Hills landfill. The non-landfill portion of the per ton MRF rate is
adjusted by change in CPI, and the landfill charges are passed on to ratepayers on a dollar-
for-dollar basis such that Athens does not profit on changes in landfill costs or fluctuations in
tonnage amounts. Landfill costs were relatively stable this last year at $38.26 per ton. The
Agreement requires that costs and revenues be tracked and "trued-up" each year, rather than
just applying the CPI to a particular rate component. Following shows processing and
disposal costs and revenue from rates by customer class for 2010-2011:
Single Family Barrel Customers
MRF+Landfill Costs $829,808.93
Yard Waste $62,248.55
Total: $892,057.48
Revenues to Athens ($865,554.60)
Revenue Shortfall: 26,502.88
Prior Yr Excess: ($113,455.18)
Credit to Customers: ($86,952.30)
Multifamily Bin Customers
MRF+Landfill Costs $505,983.76
Revenues to Athens ($576,981.50)
Revenue Excess: ($70,997.74)
Prior Year Excess: (537.80)
Credit to Customers: ($71,535.54)
Commercial Customers
MRF+Landfill Costs $820,596.76
Revenues to Athens ($776.819.06)
Revenue Shortfall: $43,777.70
Prior Yr Excess: ($22,304.88)
Cost to Customers: $21,472.82
Tracking above costs and revenues helped save rate payers $137,015.01 through this rate
adjustment.
(3) Franchise Fees. These fees represent City fees that are used to administer the contract and
pay for wear and tear on City streets caused by disposal trucks. The franchise fee represents
10% of the sum of the service fee, disposal/processing fee, and franchise fee itself for each
customer class.
(4) AB 939 Fees. These fees are used by the City to pay for costs related to the City's
compliance effort with the State's recycling mandate, AB 939. This fee has not been
adjusted for next year.
(5) Uncollectible Accounts. The Agreement requires the City to pay all amounts billed by the
Refuse Rate Adjustment
June 20, 2011
Page 3
Utilities Department to Athens Services. Any bad debts or uncollectible accounts need to be
made up by an uncollectible accounts service charge. In FY 2011-2012, uncollectible
account costs are expected to be about $30,000.
(6) Customer Service Billing Fee. The City's contract requires that the City bill for residential
refuse services and so a billing fee of$0.67 is added to the uncollectable accounts charge to
help defray some billing and Customer Service support expenses. This amount is unchanged
from last year.
FISCAL IMPACT
The fiscal impacts of proposed rate adjustments will vary by customer class: -0.13% per single
family resident or -$0.03 per month; -10.37% for per multifamily resident or -$2.07 per month (a
reduction of $148,164 per year for all multifamily customers). Commercial rates will increase
from 3.81% to 6.32% depending on service level.
Prepared by:
Cary Kalscheuer, Assistant to the Director of Utilities
Liza Cawte, Sr. Administrative Technician
Attachments:
• Resolution approving FY 2011-12 Refuse Rates (Amendment No. 15)
• .Rate Calculations
• Rate Survey
• Public Notice
RESOLUTION NO.
A RESOLUTION OF THE'CITY COUNCIL OF THE CITY OF AZUSA,
APPROVING THE FIFTEENTH AMENDMENT TO THE EXCLUSIVE
FRANCHISE AGREEMENT WITH ARAKELIAN ENTERPRISES TO
AMEND THE SERVICE RATES AND FEES FOR THE PERIOD OF JULY
1, 2011 THROUGH JUNE 30, 2012.
WHEREAS, on October 2, 2000, the City Council of the City of Azusa, approved an
Exclusive Franchise Agreement with Arakelian Enterprises, Incorporated (Contractor), for refuse
collection and recycling services ("Original Agreement"); and
WHEREAS, Section 5 of the Original Agreement requires that service rates be modified
annually to account for cost of living changes and changes in disposal costs ("Adjustments") on July
1 of each year; and
WHEREAS, rates have been calculated pursuant to the terms and conditions of the Original
Agreement;
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA,
DOES FIND AND DECLARE THAT:
SECTION 1: Adoption of Fifteenth Amendment The attached Fifteenth Amendment to
the Exclusive Franchise Agreement Between the City of Azusa and Arakelian
Enterprises, Inc. for Refuse Collection, Recycling and Disposal Services is
hereby approved. The rate schedule adopted as part of the Fifteenth
Amendment shall supersede any rate schedule previously adopted.
SECTION 2: Effective Date. This Resolution shall become effective upon its adoption.
SECTION 3: Authorization. That the Mayor shall sign and the City Clerk shall
certify to the passage and adoption of this Resolution.
PASSED AND APPROVED on this 20th day of June 2011.
Mayor
I HEREBY CERTIFY that the foregoing resolution was duly passed by the City Council of the
City of Azusa at a regular meeting of the City Council thereof on the 20th day of June 2011, by the
following vote of the City Council:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
City Clerk
AMENDED AND RESTATED FRANCHISE AGREEMENT
BETWEEN THE CITY OF AZUSA AND ARAKELIAN ENTERPRISES, INC.
FOR REFUSE COLLECTION, RECYCLING AND DISPOSAL SERVICES
AMENDMENT NO. 15
This Fifteenth Amendment to the Exclusive Franchise Agreement is entered into
this 20th day of June 2011 by and between the City of Azusa, a municipal
corporation ("City") and Arakelian Enterprises, Inc., a California Corporation
("Contractor").
Effective July 1st, 2011, the attached rate schedule shall replace Exhibit A of the
Existing Exclusive Franchise Agreement approved on October 2, 2000.
IN WITNESS WHEREOF, the parties have executed this Amendment No. 15 as of
the date first set out herein.
Date: Date:
CITY OF AZUSA ARAKELIAN ENTERPRISES, INC.
A Municipal Corporation d.b.a. ATHENS SERVICES
Joseph Rocha, Mayor
ATTEST:
Vera Mendoza, City Clerk
APPROVED AS TO FORM:
Best Best & Krieger, LLP
City Attorney
EXHIBIT A
TO FRANCHISE AGREEMENT
BETWEEN THE CITY OF AZUSA AND ARAKELLAN ENTERPRISES, INC.
MRF entire waste stream except green waste and clean inerts
Service e Processing/ Service Franchise AB 939 Uncollectible Monthly
Disposal Fee Fee Fee Fee Account+CS Total
Charges Rate
Single Family
(Trash&Green) 9.06 9.80 2.10 0.75 0.87 22.58
Multifamily Bin 6.27 8.50 1.64 0.67 0.83 17.91
Commercial Bins
3 Cubic Yard
1 Day/Week 43.13 58.63 11.31 3.67 116.74
2 DaysNVeek 86.25 66.36 16.95 7.35 176.91
3 Days/Week 129.38 74.16 22.61 11.02 237.17
4 Days/Week 172.51 81.82 28.26 14.68 297.27
5 Days/Week 215.63 89.72 33.93 18.36 357.64
2 Cubic Yard
1 Day/Week 28.75 61.30 10.01 1 2.45 102.51
2 Days/Week 57.50 73.50 14.56 4.91 150.47
3 Days/Week 86.25 85.53 19.08 7.36 198.22
4 DaysiWeek 115.00 98.47 23.72 7.81 247.00
5 Days/Week 143.76 110.29 28.23 12.24 294.52
1.5 Cubic Yard
1 Day/Week 21.56 47.10 7.63 1.83 78.12
2 Days/Week 43.13 72.33 12.83 3.66 131.9"5-
3 Days/Week 64.69 96.89 17.95 5.49 185.02
Saturday Service 43.13 58.63 11.31 3.67 116.74
Locked Lid
Bin Change Out n/a 61.79 6.87 n/a 68.66
Ongoing Service n/a 6.87 0.76 n/a 7.63
Temp Bins 9.96 92.72 11.41 0.84 114.93
Extra Dumps
Same Day 9.96 38.09 5.34 0.84 54.23
Different Day 9.96 58.11 7.56 0.84 76.47
Commercial
Barrels 6.27 18.86 2.79 0.67 28.59
ROTI Offs Tons Based 255.34 Tons Based 7.11 Tons Based
Note: Uncollectibe Accounts Charge includes Customer Service(CS)Billing Charge of$0.67 for FY 2011-2012.
Jul-Jun Jul-Jun Jul-Jun Jul-Jun Jun-Jul Jul-Jun Jul-Jun Jul-Jun Jun-Jul Jul-Jun Jun-Jul Jul-Jun
Year 2010.2011 2011-2012 2010-2011 2011-2012 2010-2011 2011-2012 2010-2011 2011-2012 2010-2011 2011-2012 2010-2811 2011-2012
2011-2012New New New New Uncollectible Uncollectible New
Service Processing Processing/ Servlce Service Franchise Franch(se As 939 AB 939 Accounts Accounts Total Total %
Disposal Fee Disposal Fee Fes Fee Foo Fee Fee Fee tCS Charge $
Single Family 9 .cS charge Rate Rate change Change
(Trash d Green) 9.20 9.06 9.63 9.80 2.10 2.10 0.75 0.75 0.93 0.87 22.61 22.58 -0.13
($0.03)
Multifamily Bin 8.22 6.27 8.35 8.50 1.85 1.64 0.67 0.67 0.89 0.83 19.98 17.91 -10.37% ($2.07)
Commercial Bins
3 Cubic Yard
1 Day/Week 39.62 43.13 57.59 58.63 10.80 11.31 3.67 3.67
2 Days111.68 116.74 4.53% $5.06
79.24 86.25 65.19 66.36 16.05 16.95 7.35 7.35 167.83 176.91 5,41% $9.08
3 Days/Week 118.86 129.38 72.85 74.16 21.30 22.61 11.02 11.02
4 Days224,03 237.17 5.87% $13.14
158.48 172.51 80.37 81.82 26.54 28.26 14.68 14.68 280.07 29727 6.14% $17.20
S Days/Week 198.10 215.63. 88.13 ,89.72 31.80 33.93 18.36 18.36
2 Cubic Yard 336.39 357.64 6.32% $21.25
0.00
1 Day/Week26.41 28.75 60.22 61.30 9.63 10.01 2.45 2.45 98.71 102.51 3.85% $3.81
2 Days/Week 52.83 57.50 72.20 73.50 13.89 14.56 4.91 4.91 143.83 150.47 4.62% $6.84
3 Days/Week 79.24 86.25 84.02 85.53 18.14 19.08 7.36 7.36 188.76 198.22 5.62% $9.46
4 Days/Week 105.65 115.00 96.73 98.47 22.49 23.72 9.81 9.81 234.68 247.00 5.25% $12.32
5 Days/Cubic eekand 132.07 143.76 108.34 110.29 26.71 28.23 12.24 1224 279.36 294.52 5.43% $15.16
1.5 Cubic Yard
1 Day/Week 19.81 21.56 46.27 47.10 7,34 7.63 1.83 1.83 7525 78.12 3.81% $2.87
2 Days/Week 39.62 43.13 71.05 72.33 12.29 Days/Week 3.66 3.66 126.62 731.95 4.21% $5.33
3 Dayseek 59.43 64.69 95.18 96.89 17.18 17.95 5.49 5.49 177.28 185.02 4.37% $7.74
Saturday Service 39.62 43.73 57.59 58.63 10.80 11.31 3.67 3.67 111.66 116.74 4.53%
Locked I Bin Change Out n/a n/a 60.70 61.79 6.74 6.87 Na n/a 67.44 68.66 1.80% $1.21
Ongoing Service n/a Na 6.75 6.87 0.75 0.76 n/a Na 7.50 7.63 1.77% $0.13
Temp Bins 9.15 9.96 91.08 92.72 11.14 11.41 0.84 0.64 112.21 114.93 2.42% $2.72
X-Tra Dt Same Day 9.15 9.96 37,42 38.09 5.18 5.34 0.84 0.84 52.59 54.23 3.13% $1.65
Different Day 9.15 9.96 57.08 58.11 7.36 7.56 0.84 0.84 74.43 76.47 2.74% $2.04
Commercial Barrels 8.22 6.27 18.53 18.86 2.97 ' 2.79 0.67 0.67 30.39 28.59 -5.92% ($1.80)
Roll Offs Ton Bases Ton Based 250.83 255.34 Ton ease: ion Base: 7.71 7.17
Ton Base: Ton Basetl Ton Basetl Ton Basatl
Notes'
1 Uncollectible Accts Charge includes Customer Service(CS)Billing Charge of$0.67 for FY 2011-12
0
MRF PROCESSING/DISPOSAL COST ADJUSTMENTS
Puente Hills Landfill.Rate Effective 1/1/2010 rate Is$38.26/ton; Effective 111111:$38.26; Effective 111112:$38.26(Tentative)
Agreement Section 5.0 Adjustment Procedure 38.26 28.695
MRF PER TON RATE BREAKDOWN: 1-Apr-/1 1-Jul-11 1-Jan-12
Existing Rate CPI' Adj. Rate CPI Adj, Rate
A Processing Cost Per Ton: $42.72 1,80% $43.49 $43.49
13 Landfill Cost Per Ton: $38.26 $38.26 $38.26
C MRF Portion of Landfill at 75% $28.70 $28.70 $28.70
Per Ton Rate (Total of A&C) $71.42 $72.18 $72.18
RESIDENTIAUCOMMERCIAL BARREL CUSTOMERS
Anticipated Tons/Costs based on Apr 10- Mar 11: Extension/
Tons Rale Amount
Green Waste(based on Apr 10-Mar 11) 3,013.38 $22.95 $69,157.07
MRF(based on Apr 10-June 10) 3,034.81 $71.42 $208,855.12 'Apr at$63.93lfon
MRF(based on July 10-Dec 10) 6,049.65 $72.18 $436,686.57
MRF(based on Jan 11 -Mar 11) 2,866.30 $72-18 $206,900.35
Required Revenue for MRF/Disposal Costs: $921,599.10
Monthly Required Revenue: $76,799.93
Adjusted Average Monthly Customer Count: 7,678.83
Monthly Rate for MRF Processing/Disposal $10.00
(Credit)/Deficiency(based on Apr 10-Mar 11 +prior bal) ($0.94)
New Monthly Rate for Jul 11 •June 12 $9.06
RESIDENTIAL BIN CUSTOMERS
Anticipated Tons/Costs based on Apr 10-Mar 11: Extension/
Tons Rate Amount
MRF(based on Apr 10 June 10) 1,808.76 $71.42 $124,429.68 'Apr at S63.93/Ton
MRF(based on July 10-Dec 10) 3,646.54 $72.18 $263,221.02 4
MRF(based on Jan 11 -Mar 11) - 1,841.15 $72.18 $132,901.15 #
Required Revenue tot MRF/Disposal Costs: $520,551.86
Monthly Required Revenue: $43,379.32
Adjusted Average Monthly Customer Count: 5,964.75
Monthly Rate for MRF Processing/Disposal - $7.27
(Credit)/Deficiency(based on Apt 10-Mar 11 +prior be[) ($1.00) _
New Monthly Rate for Jul 11 -June 12 $6.27
COMMERCIAL BIN CUSTOMERS
Anticipated Tons/Costs based on Apr 10-Mar 11: Extension
Tons Rate Amount
MRF(based on Apr 10-June 10) 2,946.54 $71.42 $202,868.82 'Apr at$63.93/Ton
MRF(based on July 10-Dec 10) 5,857.11 $72.18 $422,788.30 #
MAF(based on Jan 11 -Mar 11) 3,034.89 $72.18 $219,069.81 #
Required Revenue for MRF/Disposal Costs: $844,726.94
Monthly Required Revenue: $70,393.91
Average Monthly Cubic Yards o1 Service: 21,722
Monthly MRF Rate Per Cubic Yard of Service: $3.24
(Credit)/Deficiency(based on Apr 10-Mar 11 +prior bal) $0.08
New Monthly Rate for Jul 11 -June 12 _ $3.32
#Based on actual Ions disposed
as reported on Monthly Disposal
Reports:Ironn 4110 10 3/11,
RESIDENTIAUCOMMERCIAL BARREL CUSTOMERS
Puente Hills Landfill Rate Effective 1/1/2010 rate is$38.26/ton; Effective 1/1/11: $38.26; Effective 1/1/12: $38.26(Tentative) '
MRF/DISPOSAL COSTS 4/12/2911
MRF Year Barrel Tons Rate Cost Total Tons Total Cost
APRIL - 2010 1,053.54 70.68 74,464,21
MAY 2010 914.42 70.68 64,631.21
JUN 2010 1,066.85 70.68 75,404.96
JUL 2010 1,038.90 71.42 74,198.24
AUG 2010 996.08 71.42 71,140.03
SEP 2010 939.00 71.42 67,063.38
OCT 2010 933.35 71.42 66,659.86
NOV 2010 991.88 71.42 70,840.07
DEC 2010 1,150.44 71.42 82,164.42
JAN 2011 993.24 63.93 63,497.83
FEB 2011 851.42 63.93 54,431.28 -
MAR 2011 1,021.64 63.93 65,313.45 11,950.76 $829,808.93
LANDFILL DIRECT HAUL Year Barrel Tons Rate Cost
None 0.00 34.17 $0.00 000 $000
GREEN WASTE Year Green Tons Rate Cost
APRIL 2010 297.76 19.95 $5,940.31
MAY 2010 248.51 19.95 $4,957.77
JUN 2010 283.44 19.95 $5,654.63
JUL 2010 272.21 19.95 $5,430.59
AUG 2010 229.00 19.95 $4,568.55
SEP 2010 242.25 19.95 $4,832.89
OCT 2010 265.06 19.95 $5,287.95
NOV 2010 233.14 19.95 $4,651.14
DEC - 2010 231.47 19.95 $4,617.83
JAN 2011 252.56 22.95 $5,796.25
FEB 2011 185.88 22.95 $4,265.95
MAR 2011 272.10 22.95 $6,244.70 3,013.38 $62,248.55
TOTALS 14,964.14 $892,057.48
MRF/DISPOSAL REVENUES
Year Res Cust Count Rate Com Barrel Ct Rate Revenue Total Revenues
APRIL 2010 7,685.6285 9.76 42 7.58 $75,330.09
MAY 2010 7,682.0994 9.76 41 7.58 $75,288.07
JUN 2010 7,675.7284 9.76 41 7.58 $75,225.69
JUL 2010 7,687.1296 9.20 43 8.22 $71,075.05
AUG 2010 7,687.0690 9.20 43 8.22 $71,074.49
SEP 2010 7,678.6399 9.20 43 8.22 $70,996.95
OCT 2010 7,684.1381 9.20 47 8,22 $71,080.41
NOV 2010 7,662.4737 9.20 45 8.22 $70,864.66
DEC 2010 7,685.6006 9.20 45 8.22 $71,077.43
JAN 2011 7,684.1715 9.20 45 8.22 $71,064.28
FEB 2011 7,663.3712 9.20 47 8.22 $70,689.36
MAR 2011 7,669.9697 9.20 44 8,22 $70,925.40 $864 892 OB
Temporary Bin Dumps(0%) Bin Count Rate Revenue Total Bins Total Revenue
Apr 10-Jun 10 18 8.34 $150.12
Jul 10-Mar 11 56 9.15 $512.40 - 74 $662.52
TOTAL MRF/DISPOSAL REVENUES $865,554.60
(Credit)/Deficiency for Period
(Credit)/Deficiency for Prior Adjustment (Eff.7-1-2010) $26,502.69
{$113,455.18)
(Credit)/Deficiency for this Adjustment ($86,952.29)
Average Monthly Customer Count - 7,678.83
(Credit)/Deficiency Per Customer/Month over 12 months ($0.94)
RESIDENTIAL BIN CUSTOMERS
MRF/DISPOSAL COSTS 4/12/2011
MRF Year Bin Tons Rate Cost Total Tons Total Cost
APR 2010 634.44 70.68 $44,842.22
MAY 2010 572.58 70.68 $40,469.95
JUN 2010 601.74 70.68 $42,530.98
JUL .2010 582.79 71.42 $41,622.86
AUG 2010 589.35 71.42 $42,091.38
SEP 2010 588.10 71.42 $42,002.10
OCT 2010 592.81 71.42 542,338.49 -
NOV 2010 616.46 71.42 $44,027.57
DEC 2010 677.03 71.42 $48,353.48
JAN 2011 601.83 63.93 $38,474.99
FEB 2011 586.13 63.93 $37,471.29
MAR 2011 653.19 63.93 $41,758.44 7,296.45 $505,983.76
LANDFILL DIRECT HAUL Year Bin Tons Rate Cost
None 0.00 0.00 $0.00 0.00 $0.00
GREEN WASTE Year Green Tons Rate Cost
None 0.00 0.00 $0.00 0.00 $0.00
TOTALS 7,296.45 $506,983.76
MRF/DISPOSAL REVENUES Bin Cus Count are units billed that month.
Year Cubic Yards Rate Bin Cus Count Revenue Total Cu. Yd. Total Revenue
APR 2010 17,047 7.58 6,027.0773 $45,685.25
MAY 2010 17,047 7.58 6,027.2502 $45,686.56
JUN 2010 17,021 7.58 5,729.8062 $43,431.93
JUL 2010 17,008 8.22 5,704.2831 $46,889.21
AUG 2010 17,008 8.22 5,713.3597 $46,963.82
SEP 2010 17,008 8.22 5,946.5643 $48,880.76
OCT 2010 17,008- 8.22 6,054.9638 $49,771.80
NOV 2010 16,995 8.22 6,047.2951 $49,708.77
DEC 2010 16,995 8.22 6,097.7634 $50,123.62
JAN - 2011 16,995 8.22 6,077.3603 $49,955.90
FEB 2011 17,008 8.22 6,074.9282 $49,935.91
MAR 2011 17,034 8.22 6,076.3977 $49,947.99 204,174 $576,981.50
Temporary Bin Dumps(0%) Bin Count Rate Revenue Total Bins Total Revenue
Apr 10-Jun 10 0 8.34 $0.00 -
Jul 10- Dec 10 9.15
Jan 11 - Mar 11 0 9.15 $0.00 0 $0.00
TOTALS 71,577.0493 $576,981.50
(Credit)/Deficiency for Period ($70,997.74)
Special Credit - $0.00
(Credit)/Deficiency for Prior Adjustment (Eff.7-1.2010) ($537.80)
(Credit)/Deficiency for this Adjustment ($71,535.54)
Average Monthly Customer Count 5,964.75
(Credit)/Deficiency Per Month/Customer(based on 12 Months) ($1.00)
COMMERCIAL BIN CUSTOMERS
MRF/DISPOSAL COSTS 4/12/2011
MRF Year Bin Tons Rate Cost Total Tons Total Cost
APRIL 2010 1,011.09 70.68 $71,463.84
MAY 2010 907.15 70.68 $64,117.36
JUN 2010 1,028.30 70.68 $72,680.24
JUL 2010 909.82 71.42 $64,979.34
AUG 2010 956.34 71.42 $68,301.80
SEP 2010 942.87 71.42 $67,339.78
OCT 2010 979.07 e 71.42 $69,925.18
NOV 2010 990.64 71.42 $70,751.51
DEC 2010 1,078.37 71.42 $77,017.19
JAN 2011 962.75 63.93 $61,548.61
FEB 2011 939.42 63.93 $60,057.12
MAR 2011 1,132.72 63.93 $72,414.79 11,838.54 $820,596.76
LANDFILL DIRECT HAUL Year Bin Tons Rate Cost Total Tons Total Cost
None-2011 0.00 38.26 $0.00 0.00 $0.00
GREEN WASTE Year Green Tons Rate Cost Total Tons Total Cost
None 2011 0.00 22.95 $0.00 0.00 $0.00
Temporary Bin Dumps Bin Tons Rate Bin Cost Total Tons Total Cost
Apr 1 10 to Jun 30 10 0.00 8.34 0.00
Jul 1 10 to Mar 1 11 0.00 9.15 0.00 0.00 0.00
TOTALS 11,838.54 $820,596.76
MRF/DISPOSAL REVENUES
Year Cubic Yards Revenue Total Cu..Yd. Total Revenue
APR 2010 22,482 $62,449.50
MAY 2010 21,521 $59,793.00
JUN 2010 21,331 $59,253.66
JUL 2010 21,270 $64,824.85
AUG 2010 22,323 $68,034.07
SEP 2010 21,894 $66,726.61
OCT 2010 22,022 $67,116.21
NOV 2010 22,002 .$67,056.78
DEC 2010 21,840 $66,561.53
JAN 2011 21,716 $66,185.14
FEB 2011 21,398 $65,214.45
MAR 2011 20,870 $63,603.24 260,669 $776,819.06
Temporary Bin Dumps (0%) Bin Count Rate Revenue Total Bin Total Revenue
Apr 10- Jun 10 0 8.34 $0.00
Jul 10 - Mar 11 0 9.15 $0.00 0 $0 00
TOTALS
S776,819.06
(Credit)/Deficiency for Period $43,777.70
(Credit)/Deficiency Prior Adjustment Eff. 7-1-2010 ($22,304.88)
(Credit)/Deficiency This Adjustment $21,472.82
Total Annual Cubic Yards of Service 260,669.00
(Credit)/Deficiency Per Cubic Yard $0.08
LBS Per Cubic Yard 90.832
Commercial Bin Service
April 2010 thru March 2011
Year 2010 2010 2010 2010 2010 2010
1.5 CY Bin Customer Count
X's Week Apr Rate Revenue May Rate Revenue June Rate Revenue July Rate Revenue Aug Rate Revenue Sept Rate Revenue
1 122 18.06 $2,203.32 125 18.06 $2,257.50 127 18.06 $2,293.62 127 19.81 $2,515.87 129 1981 $2,555.49 129 19.81 $2,555.49
2 0 36.11 $0.00 0 36.11 $0.00 0 36.11 $0.00 0 39.62 $0.00 0 39.62 $0.00 0 39.62 $0.00
3 0 54.17 S0.00 0 54.17 $0.00 0 54.17 $0.00 0 59.43 $0.00 0 59.43 $0.00 0 59.43 $0.00
4 0 72.23 $0.00 0 72.23 $0.00 0 72.23 $0.00 0 79.24 . $0.00 0 7924 $0.00 0 79.24 $0.00
5 0 90.29 $0.00 0 9029 $0.00 0 90.29 $0.00 0 99.05 $0.00 0 99.05 $0.00 0 99.05 $0.00
6 0 108.35 $0.00 0 108.35 $0.00 0 108.35 $0.00 0 118.86 - $0.00 0 118.86 $0.00 0 118.86 50.00
2.0 CY Bin
X's Week
1 25 24.07 $601.75 24 24.07 $587.31 25 24.07 $601.75 24 26.41 $633.84 24 2641 $633.84 24 26.41 $633.84
2 2 48.15 $96.30 3 48.15 $144.45 2 48.15 $9630 2 52.83 $105.66 2 52.83 $105.66 2 52.83 $105.66
3 0 72.22 $0.00 0 72.22 $0.00 0 72.22 $0.00 0 79.24 $0.00 0 79.24 $0.00 0 79.24 $0.00
4 0 9630 $0.00 0 96.30 S0.00 0 96.30 $0,00 0 105.65 $0.00 0 105.65 $0.00 0 105.65 $0.00
5 0 120.37 $0.00 0 120.37 $0,00 0 120.37 $0.00 0 132.07 $0.00 0 132.07 $0.00 0 132.07 $0.00
6 0 144.44 $0.00 0 144.44 $0.00 0 144.44 $0.00 0 158.48 $0.00 0 158.48 $0.00 0 158.48 $0.00
3.0 CY Bin
X's Week
1 222 35.11 $8,016.42 217 36.11 $7,835.87 218 36.11 $7,871.98 220 39.62 $8,716.40 216 39.62 $8,557.92 211 39.62 $8,359.82
2 138 72.22 $9,966.36 139 72.22 $10,038.58 142 72.22 $10,255.24 143 79.24 $11,331.32 141 79.24 $11,172.84 141 79.24 $11,172.84
3 104 108.34 $11,267.36 133 108.34 $14,409.22 125 108.34 $13,542.50 126 118.86 $14,976.36 99 118.86 $11,767.14 101 118.66 $12,004.86
4 43 144.45 $6,211.35 43 144.45 $6,211.35 41 144.45 $5,922.45 41 15848 $6,497.68 42 158.48 $6,656.16 41 156.48 $6,497.68
5 95 180.56 $17,153.20 63 180.56 $11,375.28 65 180.56 $11,736.40 64 198.10 $12,678.40 97 198.10 $19,215.70 91 198.10 $18,027.10
6 32 216.67 $6,933.44 32 216.67 $6,933.44 32 216.67 $6,933.44 31 237.72 $7,369.32 31 237.72 $7,369.32 31 237.72 $7,369.32
Total 783 $62,449.50 779 $59,793.00 777 $59,253.68 778 $64,824.85 781 $68,034.07 771 $66,726.61
Cary Kalscheuer Page 1 4/26/2011
0
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AZUSA'
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: KERMIT FRANCIS, INTERIM DIRECTOR OF HUMAN RESOURCES/PERSONNEL OFFICER
VIA: F.M. DELACH, CITY MANAGERe(ua'
DATE: JUNE 20, 2011
SUBJECT: HUMAN RESOURCES ACTION ITEMS
RECOMMENDATION
It is recommended that the City Council approve the following Personnel Action Requests in accordance with the
City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
BACKGROUND
On June 14,2011,the Personnel Board confirmed the following Department Head recommendations regarding the
following Personnel Action requests.
A. MERIT INCREASE AND/OR REGULAR APPOINTMENT:
DEPARTMENT NAME CLASSIFICATION ACTION/EFF RANGE/STEP
DATE BASE MO SALARY
PD Sam Jauregui Jail, Fleet and Facilities Merit Increase 9164/5
Coordinator 06/07/2011 $4,554.31
PD Joanne Gasca Police Records Merit Increase 9140/4
Specialist I 05/11/20-11 $3,459.19
PD Debbie Ursua Court Liaison Officer Merit Increase 9192/4
06/01/2011 $5,721.06
UTL Gilbert Espinoza Customer Service Merit Increase 5164/4
Representative II 05/24/2011 $4,131.72
FISCAL IMPACT
There is no fiscal impact, as positions listed are funded in approved department budgets.
lam'' it b
Commercial Bin Service
April 2010 thru March 2011
2010 2010 2010
2017 2071 2011
Oct Rate Revenue Nov Rate Revenue Dec Rate Revenue Jan Rate Revenue Feb Rate Revenue Mar Rate
130 19.81 $2,575.30 127 19.81 $2,515.87 128 19.81 $2.535.68 125 19.81 $2,476.25 122 19.81 $2,416.82 124 19.81
0 39.62 $0.00 1 39.62 $39.62 1 39.62 $39.62 1 39.62 $39.62 1 39.62 $39.62 1 39.62
0 59.43 $0.00 0 59.43 $0.00 0 59.43 50.00 0 59.43 $0.00 0 59.43 $0.00 0 59.43
0 79.24 $0.00 0 79.24 $0.00 0 79.24 S0.00 0 79.24 $0.00 0 79.24 $0.00 0 79.24
0 99.05 $0.00 0 99.05 Sa00 0 99.05 $0.00 0 99.05 $0.00 0 99.05 $0.00 0 99.05
0 118.86 $0.00 0 118.86 $0.00 0 118.86 $0.00 0 118.86 $0.00 0 118.86 $0.00 0 118.86
23 26.41 $607.43 23 26.41 5607.43 23 26.41 $607.43 23 26.41 $607.43 23 26.41 $607.43 22 26.41
2 52.83 $105.66 2 52.83 $105.66 2 52.83 $105.66 2 52.83 $105.66 2 52.83 $105.66 2 52.83
0 79.24 $0.00 0 79.24 $0.00 0 79.24 $0.00 0 79.24 $0.00 0 79.24 $0.00 0 79.24
0 105.65 $0.00 0 105.65 $0.00 0 105.65 $0.00 0 105.65 $0.00 0 105.65 $0.00 0 105.65
0 132.07 $0.00 0 132.07 $0.00 0 132.07 $0.00 0 132.07 $0.00 0 132.07 $0.00 0 132.07
0 158.48 $0.00 0 158.48 $0.00 0 158.48 $0.00 0 158.48 $0.00 0 158.48 0 $0.00 0 158.48
210 39.62 $8,320.20 210 39.62 $8,320.20 218 39.62 $8,637.16 219 39.62 $8,676.78 219 39.62 $8,676.78 221 39.62
143 79.24 $11,331.32 143 79:24 $11,331.32 140 79.24 $11,093.60 140 79.24 $11,093.60 140 79.24 $11,093.60 141 79,24
99 118.86 $11,767.14 100 118.86 $11,886.00 97 118.86 $11,529.42 98 118.86 $11,648.28 97 118.86 $11,529.42 92 118.86
43 158.48 $6,614.64 42 158.48 $6,656.16 42 158.48 $6,656.16 40 158.48 $6,339.20 39 158.48 $6,180.72 39 158.48
92 198.10 $18,225.20 92 198.10 $18,225.20 92 198.10 $18,225.20 90 198.10 $17,829.00 88 198.10 $17,432.80 88 198.10
31 237.72 $7,369.32 31 237.72 $7.369.32 30 237.72 $7,131.60 31 237.72 $7,369.32 30 237.72 $7,131 60 25 237 72
773 $67,116.21 771 $67,05678 773 $6656153 769 $66,185.14 761
$65,214.45 755
Cary Kalscheuer Page 2 4/26/2011
Commercial Bin Service
April 2010 thru March 2011
4/11/2011 Revenue Customer Count
Revenue Total Total
$2,456.44 $29.357.65 1,515.00
$39.62 $198.10 5.00
$0.00 $0.00 0.00
$0.00 $0.00 0.00
$0.00 $0.00 0.00
$0.00 $0.00 0.00
$581.02 $7,310.50 283.40
$105.66 $1,287.99 25.00
$0.00 $0.00 0.00
$0.00 $0.00 0.00
$0.00 $0.00 0.00
$0.00 $0.00 0.00
$8,756.02 $100,745.55 2,601.00
$11,172.84 $131,053.46 1,691.00
$10,935.12 $147,262.82 1,271.00
$6,180.72 $76,824.27 496.00
$17,432.80 $197,556.28 1,017.00
$5,943.00 $85,222.44 367.00
$63,603.24 $776,819.06 9,271.40
Cary Kalscheuer Page 3 4/26/2011
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COUNTY SANITATION DISTRICTS
OF LOS ANGELES COUNTY
1955 Workman Mill Road, Whittier, CA 90601-1400
Mailing Address: P.O. Box 4998, Whittier, CA 90607-4998 STEPHEN R. MAGUIN
Telephone: (562) 6997411, FAX: 1562) 699-5422 Chief Engineer and General Manager
www.locsd.org
November 24, 2010
File No. 31R-10.10
Dear City Manager/City Administrator:
Rates for Solid Waste Materials Recovery,Transfer,and Disposal Facilities
This is to advise you of the rates to be charged at the Puente Hills Landfill, the Puente Hills
Materials Recovery Facility (MRF), the Downey Area Recycling and Transfer (DART) Facility, the
South Gate Transfer Station, the Calabasas Landfill, and the Scholl Canyon Landfill, effective
January 1, 2011. Overall, the rates for these facilities will remain the.same as the current rates with three
exceptions:
A new volume discount program is being offered at the Puente Hills Landfill for qualified
customers who dispose of large quantities (over 5,000 tons, per month) of Municipal Solid and
Inert Waste(MSW) at the landfill;
e The tip fee for MSW at the Puente Hills MRF will increase from$38.26/tori to $42.14/ton;
• The tip fee for recycling segregated, uncontaminated loads of green waste will increase by
$3.00/ton at the Puente Hills Landfill, the DART Facility, the Calabasas Landfill, and the Scholl
Canyon Landfill. In addition, at the DART Facility, a 1-ton minimum charge will apply to green
waste.
Details of Rate Chanties
In order to provide future disposal capacity for the communities of Los Angeles County to
replace the capacity that will be lost when the Puente Hills Landfill closes in 2013,the Sanitation Districts
have been developing a waste-by-rail system. Containers of waste will be loaded onto trains at
intermodal facilities for transport by rail to the Mesquite Regional Landfill in Imperial County. Because
the waste-by-rail system will be expensive to develop and more expensive to operate than local disposal,
the Sanitation Districts have been raising tip fees since 2005 to generate funds for the cost transition
program to supplement the waste-by-rail expenses.
The tonnage received at the Puente Hills Landfill has decreased over the last few years due to the
current recession and the use of other disposal facilities by local cities. As such, revenue received at the
Puente Hills Landfill has decreased and contributions to the cost transition program have been smaller
than originally anticipated. Because the Puente Hills Landfill must close on October 31, 2013, according
to its Conditional Use Permit, the drop in tonnage means the landfill will close with excess disposal
capacity. In an effort to both increase the contributions to the cost transition fund and maximize the use
DOCP 1741456 -
on
Recycled Paper &a?
City Manager/City Administrator -2- November 24, 2010
of the remaining permitted disposal capacity at the Puente Hills Landfill, volume discounts are being
implemented for Municipal Solid and Inert Waste brought into the landfill.
The volume discounts, beginning in January 2011, will be an incentive for customers to bring
more waste to the Puente Hills Landfill. There will be different discounts available for MSW brought to
the landfill directly in collection vehicles and MSW originating from transfer stations. The discounts for
transferred waste will be tiered such that the lowest tip fees will be offered to the customers who deliver
the most waste.
At the Puente Hills MRF, the MSW rate will increase from $38.26/ton to $42.14/ton to recover
the costs of transporting waste from the Puente Hills MRF to the Puente Hills Landfill for disposal. The
rates for the Puente Hills Landfill,the Puente Hills MRF, the DART Facility, and the South Gate Transfer
Station are otherwise unchanged by the adopted ordinance.
In addition to the rates prescribed by the ordinance, the fee for recycling segregated,
uncontaminated loads of green waste will increase by $3.00/ton at the Puente Hills Landfill and the
DART Facility to offset increased program costs. In addition, at the DART Facility, a 1-ton minimum
charge will apply to green waste.
The rates for the Calabasas Landfill,which are determined by the County of Los Angeles, and the
Scholl Canyon Landfill will not change for waste disposed. The fee charged for green waste recycling
will increase by$3.00/ton at both landfills to offset increased program costs.
A copy of the new rate schedule is enclosed as well as a fact sheet describing the volume discount
program for the Puente Hills Landfill. If you have any questions regarding the rates, please call me at
(562)908-4288, extension 2401.
Very truly yours,
Stephen R. Maguin
John H. Gulledge
Department Head
Financial Management Department
JHG:BCB:db
Enclosure
Volume Discount Program
Municipal Solid &t Inert Waste at the Puente hills Landfill
What is the Volume Discount Program?
Effective January 1, 2011, the Puente Hills Landfill (PHLF) will be offering volume discounts to customers that
deliver over 5,000 tons per month of Direct Haul Municipal Solid and Inert Waste (MSW) or over 5,000 tons per
month of Transfer Haul MSW for disposal at the landfill. The non-discounted MSW disposal rate will remain the
same as it was in 2010, which is$38.26/ton. All customers will be charged this rate at the time of disposal.
What discounts will be available?
Direct Haul— A discounted rate of$34.17/ton will be available to registered customers who deliver over 5,000
tons of Direct Haul Waste in a calendar month to PHLF for disposal. Direct Haul Waste is MSW that is collected
and hauled directly to the landfill without being processed through a transfer station or materials recovery facility.
Transfer Haul—The following discounts will be available to registered customers who deliver over 5,000 tons of
Transfer Haul Waste in a calendar month to PHLF for disposal. Transfer Haul Waste is MSW that originates
from and is processed through a transfer facility or materials recovery facility that is registered with the Sanitation
Districts of Los Angeles County (Districts).
Transfer Haul Tonnage Discounted rate applicable to all
disposed in a calendar month MSW tonnage received that month
>5,000- 12,500 tons $32.38/ton
>12,500 - 18,750 tons $31.08/tom
>18,750 tons $28.28/ton
How do I qualify for a discount?
In order to qualify for a discounted rate, customers must register for the Volume Discount Program and deliver
the minimum tons required for the discount. The discount only applies for the calendar month during which the
minimum tons were delivered to the landfill. Volume discounts apply to individual registered customers only
and Transfer and Direct Haul Tonnage cannot be combined to meet the tonnage requirements for any of the
discounted rates. Cards issued to each truck by the Districts must be presented at the time the waste is delivered
in order for the tonnage to count towards a discount. Waste delivered under the Hauler Disposal Authorization
Program will not count towards a discount.
How do I register for the program?
Contact Customer Service at(562)908-4876.
When do I see a discount?
Charge Customers will see the discounted rate on their monthly invoice.
Cash Customers will receive a credit forthe difference between the non-discounted rate paid and the applicable
discounted rate for the qualifying tons delivered that month. This credit will be issued within 30 days of the end
of the month and will be applied to the customer's future disposal fees at the PHLF.
DOC# 1743430
COUNTY SANITATION DISTRICTS OF LOS ANGELES COUNTY
SCHEDULE OF RATES FOR SOLID WASTE MATERIALS RECOVERY TRANSFER AND DISPOSAL FACILITIES
RATE
PUENTE HILLS LANDFILL January 1.2011 Whittier It1f�1
Municipal Solid and Inert Waste $38.26 Ron
Volume Discount Program (s)
Direct Haul >5,000 tons in a Calendar month _ 34.17 /ton
Transfer Haul >5,000-12,500 tons in a calendar month 32.38 tton
>12,500-18,750 tons in a calendar month 31.08 /ton
>18,750 tons in a calendar month 28.28 tton
Hard-to-Handle, Bulky Items e 46.24 Ron
Tires
Special Handling 82.26 tton
63.01 /ton
Minimum Charge MSW 37.25 per load
Pull-Offs 33.00 each
.Segregated Uncontaminated Green Waste(1-ton minimum charge) 22.95 Ron
PUENTE HILLS MATERIALS RECOVERY FACILITYfMRFI,Whittier 111
Municipal Solid and Inert Waste - $42.14 Ron
Mixed Plastics 25.00 tton
Hard-to-Handle, Bulky Items 46.24/ton
Minimum Charge MSW - 37.25 per load
SOUTH GATE TRANSFER STATION,South Gate tV
Municipal Solid and Inert Waste $50.38 Ron
Mixed Plastics 25.00 Ron
Hard-to-Handle, Bulky Items 57.63 Ron
Minimum Charge MSW 37.75 per load
DOWNEY AREA RECYCLING&TRANSFER FACILITY(DART), Downey 111
Municipal Solid and Inert Waste $54.15 /ton
Mixed Plastics 20.00 /ton
Hard-to-Handle, Bulky Items 61.40 Ron
Minimum Charge MSW - 37.75 per load
Segregated Uncontaminated Green Waste(1-ton minimum charge) 38.95 Ron
CALABASAS LANDFILL,Agoura 11 u21
Municipal Solid and Inert Waste $40.82 tton
Hard-to-Handle, Bulky Items 48.79/ton
Tires 84.82 /ton
Special Handling 57.32 /ton
Minimum Charge MSW 39.25 per load
Pull-Offs 33.00 each
Segregated Uncontaminated Green Waste(1-ton minimum charge) 25.25 /ton
Asphalt 5.50 /ton
-Minimum Charge 20.00 per load
SCHOLL CANYON LANDFILL, Glendale Or")
Municipal Solid and Inert Waste $48.99/ton
Hard-to-Handle, Bulky Items 58.05 tton
Tires 92.74 tton
Special Handling 66.80/ton
Minimum Charge MSW 48.25 per load
Pull-Offs 40.00 each
Segregated Uncontaminated Green Waste(1-ton minimum charge) 25.25 /ton
Asphalt - 8.50 /ton
-Minimum Charge 30.00 per load
Clean Dirt 4.00 /ton
-Minimum Charge 30.00 per load
Uncovered Loads Capable of Puente Hills Landfill,Calabasas Landfill,Puente Hills MRF,South Gate,DART-$4.401ton surcharge;
Producing Litter. Scholl Canyon Landfill-$5,00fton surcharge;$5.00 minimum
Non-manifested Tire Loads: Puente Hills and Calabasas Landfills-$4.40tun surcharge;$4.40 minimum
Scholl Canyon Landfill-$5.00/ton surcharge;$5.00 minimum
n)All rates excluding pull-offs,green waste,asphalt,and clean dirt include the following fees,as appropriate:
California Integrated Solid Waste Management Fee: $1.40 per ton
Los Angeles County Solid Waste Management Fee: $1.50 per ton
Los Angeles County Department of Health Services Regulatory Service Fee: $0.21 per ton
121AII rates and surcharges include the Los Angeles County Business License Tax,as appropriate:
10%of gross receipts,excluding state and local fees and taxes
O1 Customers must be registered with the Districts for the Volume Discount Program to receive the discounted rales.
10'All rates and surcharges(except for Clean Dirt)include the City of Glendale-Scholl Canyon Landfill Assessment:
25%of gross receipts;vehicles owned and operated by the City of Glendale are exempt
RATES CONTINUED ON NEXT PAGE DMSat1746597
COUNTY SANITATION DISTRICTS OF LOS ANGELES COUNTY
SCHEDULE OF RATES FOR SOLID WASTE MATERIALS RECOVERY,TRANSFER, AND DISPOSAL FACILITIES
RATE
SOUTHEAST RESOURCE RECOVERY FACILITY(SERRF),Long Beach I'I July 1. 2010
Municipal Solid and Inert Waste(1-ton minimum charge) $45.00 tton
COMMERCE REFUSE TO ENERGY FACILITY,Commerce tat October 1. 2010
Refuse $57.00 /ton
-Minimum Charge 40.00 per load
High Energy Refuse In 42.00 /ton
-Minimum Charge 40.00 per load
Certified Destruction 120.00 per load plus
-Per Ton Rate 130.00/ton
-Minimum Charge 40.00 per load
USDA Regulated Waste ts) 160.00 per load plus
-Per Ton Rate 180.00/ton
-Minimum Charge 40.00 per load
Uncovered Loads Capable of
Producing Litter: Commemelsl-$6.001ton surcharge;$6.00 minimum
Is Rate effective July 1,2010,Rates subject to change pursuant to SERRF Joint Powers Agreement
r"Rates effective as noted;Call facility regarding Ae939 transformation credit calculation for high energy refuse;Rates subject to change pursuant to
Commerce Refuse-to itnergy Facility Operating Agreement.
In High Energy Waste means waste that generates high amounts of energy,such as dry scrap wood,textile waste,unrecyclable paper and cardboard,
and additional unrecyclable material.
Sl USDA Regulated Waste is destruction of regulated foreign waste In accordance with the regulators of the United States Department of Agriculture
('USDA")and the terms of the Facility USDA compliance agreement.
DMS41746597
2011 Single Family Residential Rates Survey
EI Monte -
i $30.11
Claremont $29.63
San Dimas $29.05
I
Diamond Bar $28.02
Azusa-Cty Areas $26.38
++
V West Covina $26.35
Glendora $26.31
Covina $25.14
Azusa (Old Rate)
c�^�ta ' 522.61
Azusa (New Rate)
$22.58
Monterey Park $22.20
Arcadia $20.73
i
Duarte !$19.57
Upland $18.82
Monrovia $18.79
$ $5.00 $10.00 $15.00 $20.00 . $25.00 $30.00 $35.00
Monthly Rate
2011 Commercial Rates Survey (3 CY/1x per Week)
0
Monterey Park $185 10
West Covina $161.4
Glendora 154:42.
San Dimas . $153.59
Covina $145,38
V
S. Pasadena $138.52
Duarte $137.41
La Verne 136.28
Diamond Bar
Azusa (New Rate) $116.74
Claremont 1114in
Azusa (Old Rate) 11.68
$- $20.00 $40.00 $60.00 $80.00 $100.00 $120.00 $140.00 $160.00 $180.00 $200.00
Monthly Rate
. NOTICE OF PUBLIC HEARING
REFUSE RATE ADJUSTMENT +�
JUNE 20, 2011
NOTICE IS HEREBY GIVEN that pursuant to Article XIIID of the California Constitution,the City Council of the City of Azusa will hold a PUBLIC
HEARING to consider an adjustment in rates for trash collection and recycling services effective for bills rendered on or after July 1,2011. This
notice is being mailed to the owner of record of each identified parcel subject to the trash rate adjustment.
Said PUBLIC HEARING will be held at the regular meeting of the City Council of the City of Azusa on MONDAY,JUNE 20,2011,at 7:30 P.M.,
or as soon as possible thereafter, in the Civic Auditorium,213 E. Foothill Blvd.,Azusa.
The City Council will be considering adoption of a trash collection and recycling rate schedule effective from July 1,2011 through June 30,2012,
as set forth below for typical residential and commercial services. Read below for more information.
July-June July-June
2010.2011 2011.2012
2011-2012
SERVICES Current Proposed Change
Total Monthly - Total Monthly
Rate Rate % $
Residential Barrel Service $22.61 $22.58 -0.13% (50.03)
Multifamily Bin $19.98 $17.91 -10.37% ($2.07)
Commercial Bins
Size-3 Cubic Yards
1 Day/Week $111.68 $116.74 4.53% $5.06
2 Days/Week $167.83 $176.91 5.41% $9.08
3 Days/Week $224.03 $237.17 5.87% $13.14
4 Days/Week $280.07 $297.27 6.140/6 $17.20
5 Days/Week $336.39 $357.64 6.32% $21.25
Size-2 Cubic Yards
1 Day/Week $98.71 $102.51 3.85% $3.81
2 DayslWeek $143.83 $150.47 4.62% $6.64
3 Days/Week $188.76 $198.22 5.01% $9.46
4 Days/Week $234.68 $247.00 5.25% $12.32
5 Days/Week $279.36 $294.52 5.43% $15.16
Size-1.5 Cubic Yards
1 Day/Week $75.25 $78.12 3.81% $2.87
2 Days/Week 1 $126.62 1 $131.95 4.21% $5.33
Further details regarding the bases and reasons for the proposed trash rate changes are set forth in a report available at the City Clerk's office
at 213 E. Foothill Boulevard in Azusa which may be reviewed by any interested person. Proceeds from this rate adjustment will be used to pay
Athens Services for trash collection and recycling services. Recycling services include processing all waste collected in Azusa through a material
recovery facility where all glass, plastics, metal and paper products are removed and recycled. Other portions of the trash rate include City fees,
such as 10% franchise fee,AB 939 or Recycling fee, billing fee, and fee to make up for non-payments. These fees are used by the City to
administer the trash hauling contract, comply with the California Integrated Waste Management Act of 1989, and cover customer service and
billing costs.
At the time of the public hearing, the City Council will hear and consider all protests and objections concerning the proposed trash rate
adjustments. Upon conclusion of the hearing, the City Council will consider, and may adopt, the proposed trash rate adjustments. If written
protests against the proposed rate adjustments and fee schedule are not presented by a majority of owners of the identified parcels upon which
the rates and fee schedule are proposed to be imposed,the City Council will be authorized to impose the rates and fee schedule.
Comments or protests to the proposed trash rate adjustments must be delivered in writing to the City Clerk, City of Azusa, 213 East Foothill
Boulevard,Azusa,CA 91702, prior to the public hearing on June 20,2011. Written protests may also be submitted at the public hearing so long
as they are received prior to the conclusion of the public hearing. Please include your service address(es)or parcel number(s),your name and
contact telephone number in your written protest.
If you have any questions about this notice or proposed changes to trash rates, please call Customer Service at(626)812-5225. Copies of the
proposed report and resolution for adoption of the trash rate changes are available by calling the above-mentioned telephone number or at
http://www.ci.azusa.ca.us/index.aspx?nid=137. Thank you.
AVISO DE AUDIENCIA PUBLICA
AJUSTE DE TARIFAS DE RECHAZO
20 DE JUNIO DEL 2011 A l L
LE AVISAMOS qua segun at Articulo XIIID de Is Constitution de California, el Ayuntamiento de la Ciudad de Azusa tends una AUDIENCIA
PUBLICA para considerar el adjusts de tarifas para la coleccion de basura y de servicios de reciclaje efectivo para servicios prestados antes
del 1 de julio del 2011. Esta aviso se esta mandando por correo a cada dueno qua esta en record de cada parcela identificada sujeta al adjuste
de tarifas.
La AUDIENCIA PUBLICA se Ilevara acabo an la Audiencia regular del Ayuntamiento de la Ciudad de Azusa el Lunes 20 de junto del 2011 a
las 7:30 P.M.,o to mas pronto posible, an at Auditorio Cfvico,213 E.Foothill Blvd.,Azusa.
EI Ayuntamiento considerara la adopcion de tarifas de coleccion de basura y reciclaje efectivo desde el 1 de julio del 2011 haste el 30 de junio
del 2012,como se explice abajo para servicios tipicos para residencies y centros comerciales. Lea to siguiente para mas information.
Jull"unio JulloJunio
2010.2011 2011--2012
2011-2012
SERVICIOS - Actuates Propuesta Camblo
Tarifa Mensual Tarifa Mensual-
. Total Total- % $
Servicio de Barril Residential $22.61 $22.58 -.13% ($.03)
Balde Multifamiliar $18.98 $17.91 -10.37% ($2.07)
Balde Commercial
Tamano-3 Yardas Cubicas
1 Dia/Semana $111.68 $116.74 4.53% $5.06
2 Dla/Semana $167.83 $176.91 5.41% $9.08
3 Dia/Semana $224,93 $237.17 5.87% $13.14
4 Dia/Semana $280.07 - $297.27 6.14% $17.20
5 Dia/Semana $336.39 $357.64 6.32% $21.25
Tamano.2 Yardas Cubicas -
1 Dia/Semana $98.71 $102.51 3.85% $3.81
2 bia/Semana $143.83 $150.47 4.62% $6.64
3 Dia/Semana $188.76 $198.22 5.01% $9.46
4 Dia/Semana $234.36 $247.00 5.25% $12.32
5 Dia/Semana $279.36 $294.52 5.43% $15.16
Tamano-1.5 Yardas Cubicas
1 Dia/Semana $75.25 $78.12 3.81% $2.87
2 Dia/Semana 1 $126.62 $131.95 1 4.21% $5.33
Mas detalles sobre Is razon del incremento propuesto esta an un reports disponible an Is oficina del Administrador de la Ciudad en 213 E.Foothill
Boulevard en Azusa que se puede ver por cualquier persona interesada. EI ingreso de este ajuste se usara para pagarle a Athens Services por
la coleccion de basura y servicios de reciclaje. Los servicios de reciclaje incluye el procesamiento de toda Is basura qua se colecte en Azusa a
traves de una instalacion de recuperation de materiales donde todo el vidrio, plastico, metal y productos hechos con papal se remueven y son
reciclados. Otras portiones de estas tarifas incluyen las cuotas de la ciudad, como at 10% para Is cuota de franquicia, AB 939 o la cuota de
reciclaje,cuota de facturacion y la cuota para cubrir Is(alta de pagos. Estes cuotas son usadas por Is Ciudad para administrar el contrato,cumplir
con at"California Integrated Waste Management Act'de 1989, y cubrir los costos de servicios y de facturacion.
A Is hora de Is audiencia, el Ayuntamiento de Is Ciudad escuchara y considerara todas las protestas y objeciones sobre las tarifas propuestas.
Al terminar Is audiencia, el Ayuntamiento considerara, y puede adopter los ajustes propuestos. Si no se proponen propuestas por escrito a Is
ciudad por Is mayoria de los duenos de las parcelas identificadas an las cuales las nuevas tarifas seran impuestas, el Ayuntamiento sera
autorizado a imponer las tarifas y cuotas.
Comentarios o protestas at ajuste de tarifas propuesto se debe entregar por escrito at Administrador de la Ciudad de Azusa, 213 East Foothill
Boulevard, Azusa CA, 91702 antes de Is audiencia publica qua se llevara acabo el 20 de junio del 2011. Las protestas tambien pueden ser
presentadas an Is audiencia si se reciben antes de Is conclusion de dicha audiencia.For favor inctuya su direction donde recite at servicio,o el
numero de su parcels,su numero de telefono donde puede ser contactado an la propuesta escrita.
Si tiene alguna otra pregunta sobre esta notification o los cambio propuestos,por favor Ilame a Servicio al Cliente(626)812-5225.Copias de la
proposition y resolution para la adopcion del cambio de tarifas estan disponibles en http://www.ci.azusa.ca.usAndex.aspx?nid=137 o puede
Ilamar el numero mencionado anteriormente. Gracias.
F
c ism,
PUBLIC HEARING
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: TITO HAES, ASSISTANT CITY MANAGER/DIRECTOR OF PUBLIC WORKS
VIA: F. M. DELACH,CITY MANAGERMI�
DATE: JUNE 20, 2011
1111 """"
SUBJECT: SEWER FUND RATE INCREASE.
RECOMMENDATION
It is recommended that the City Council conduct the public hearing, receive testimony, and adopt
the attached Ordinance to approve a sewer fund rate increase (effective July 1, 2011) of 5%
annual adjustments and an hef (hundred cubic feet of water) fee of $.20 with 5% annual
adjustments.
BACKGROUND
The sewer fund rates were programmed in 2002 for a 4% increase each year for the next 10
years. The existing rate increases will end in the fiscal year 2012-13. Azusa Sewer rates require
an adjustment to meet the increased costs due to State mandated requirements, compliance with
the National Pollution Discharge Elimination System Program and to fund a 10-year Sewer
Capital Improvement Program (CIP).
Recently, the consulting firm of Lee and Ro completed the Sewer Master Plan (SMP. The SMP
included a scope of work that was intensive to meet the State's requirements for Sewer
Management and the City's scope of work. The following is a synopsis of the scope of work
required:
The City of Azusa has approximately 80 miles of sewer that was video taped (CCTV) and filed
as record. The CCTV files were reviewed and areas of sags, cracked pipes, broken pipes and
offsetjoints were evaluated. The areas were then ranked based on severity. The server system is
ranked using severe, major and minor. Severe is the highest ranked and requires immediate
repairs, major is a problem that needs addressing and could be severe if not addressed and minor
can wait but requires eventual repair.
Additionally, the SMP reviewed the hydraulic capacity of the sewer system to check for any
deficiencies. The entire system was modeled and some areas require relief lines. The relief lines
are included as a part of the Sewer CIP.
1
The SMP also reviewed the best alternatives for repairing and construction methods for the
needed for the CIP. The best alternative for the work is use of trenchless technology.
Trenchless technology provides for the least disturbance to residents and the City's roadways.
The SMP calls for over$8 million in capital improvements over the next ten years.
DISCUSSION
An increase in the sewer fund rate is required to fund the Sewer Capital Improvement Program
and maintain conformance with the State mandated requirements.
The existing sewer rates are as shown below(for fiscal year 2011-12):
Residential $8.10/unit
Commercial $10.42/unit+ $0.098 per 100 cubic feet of water usage(hcf)
Industrial $12.71/unit+ $0.098 per 100 cubic feet of water usage (hcf)
As a basis for comparison residential rates charged by three other cities follow:
Ontario Sierra Madre Alhambra
$11.76/unit $11.50/unit $5.66/unit+$0.27hcf
The increase in sewer rates is based on the following:
Street sweeping: The annual cost associated with street sweeping.
Implementation of the National Pollutant Discharge Elimination System Program
(NPDES) or Stormwater Cleanliness: The NPDES permit is awaiting approval. Although the
total impact of potentially stringent new regulations is unknown, a portion of the increase is to
fund the existing work that Public Works forces do on an annual basis to clean catch basins,
storm drain siphons and storni drains on a more consistent and regular schedule.
Conformance with State Mandated requirements: The State requires that all cities institute a
Sanitary Sewer Management Plan (SSMP). The SSMP requires that the City clean the sewer
system consistently, video the sewer after cleaning and keep complete records of the sewer
system in a retrievable format. As a part of the recently completed SMP, the City's
approximately 80 miles of sewer was CCTV'd and stored in GIS. Engineering staff will work
with maintenance forces to update the records annually. Other components of the SSMP are spill
reporting and tracking, GIS based records, and the fats, oils and grease program.
Capital Investment: The SMP includes a 10 year Capital Improvement Program at a cost of
about $8,100,000 in needed repairs to the sewer system. Reserves are insufficient to cover the
costs of the needed improvements and an increase in the sewer fund rate is required to meet this
program. The cost for the capital improvements over the ten year period are calculated using an
inflation factor of 3%per year.
Staff recommends an increase in the sewer fund rate over the next ten years to fund the State
Mandated programs, the NPDES requirements and to cover the cost of the Sewer Capital
-2-
Improvement Program. The increase will add 1%to the existing approved rates for fiscal years
2011-12 and 2012-13 along with the additional hcf charge for residential users and an increase in
the hef charge for commercial and residential users. For FY's 2013-22 the annual increase will
5%to the sewer and bed fees.
If approved, the initial increased rates and the eventual 10 year rates (with 5% rate increase per
year) will be as follows:
Initial Rates
Residential $8.18/unit+ S0.200 per 100 cubic feet of water usage (hcf)
Commercial $10.52/unit+$0.200 per 100 cubic feet of water usage(hcf)
Industrial $12.84/unit+ $0.200 per 100 cubic feet of water usage(hcf)
The existing discount rates for low income will be increased to $1.22 for the first year and will
be increased 5% per year. For properties not connected to public sewer, the sewer fee will
remain at $1.50 and will be increased 5%per year.
FISCAL IMPACT:
The sewer fund rate increase will fund the needed 10-year Sewer Capital Improvement Plan,
meet State mandates, and street sweeping (IIPDES).
—3—
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA,
C.(L IFORNIA, AMENDING SECTION 2-469 OF THE AZUSA
MUNICIPAL CODE RELATING TO SEWER SERVICE FEES AND FEE
COLLECTIONS
WHEREAS, the City of Azusa ("City") has an aging sanitary sewer system which
requires preventive maintenance, rehabilitation, and an adequate sewer capital improvement
program fund; and
WHEREAS, sewer rate funds are the most practical and equitable means of providing
for necessary sewer maintenance, rehabilitation, and capital improvements; and
WHEREAS, the consulting firm of Lee and Ro completed a Sewer Master Plan
("Study") that contains an analysis of the future needs of the City in order to maintain a safe and
operation sanitary sewer system that meets the future needs of the residents businesses of the
City; and
WHEREAS, said Study lays out a 10-year Sewer Capital Improvement Program at a cost
of approximately $8,100,000 in needed capital investment in the sewer system; and.
WHEREAS, the City Council of the City of Azusa ("City Council") finds, with respect
to the revenue generated from the increased fees that: (l) there is reasonable relationship
between the use of the rate fund increased herein and the services for which they are imposed
and this relationship is more fully documented in the Study; (2) the revenue generated from the
increased rate fund does not exceed the amount necessary to provide the services; (3) the
increased rate fund shall not be used for any other purpose than that for which the fees are
imposed; (4) the increased rate fund do not exceed the proportional cost of the services
attributable to each customer; and (5) the increased rate funds are not levied for general
governmental purposes. Said apportionment of the rate fund is fair and equitable and insures a
reasonable relationship based upon the atnount of the rate fund and the amount of sanitary sewer
use; and
WHEAREAS, the 10-year sewer rate fund increase will add l% to the existing approved
rates for fiscal years 2011-12 and 2012-13 along with an additional initial rate of $.20 per
hundred cubic feet ("hef') for residential users and an increase in the hef charge for commercial
and residential users. The increase will be a gradual 5% increase per year over the next ten years;
and
WHEREAS, Pursuant to California Government Codes 65090-65096, a copy of the
Study was available for public review at the Office of the City Clerk, City Library, and Public
Works Yard at least ten (10) days prior to the public hearing and Public Hearing Notices were
mailed to all property owners subject to the sewer rate fund increase at least ten (10) days prior
to the public hearing; and
WHEREAS, the revenues generated from the rate funds shall be placed in a separate
fund to be used only for construction, rehabilitation, maintenance and operations of sanitation
and sewage facilities(including street sweeping operations); and
WHEREAS, the City Council finds and determines that amendment of Section 2-469 of
the Azusa Municipal Code is both statutorily and categorically exempt from the provisions of the
California Environmental Quality Act ("CEQA") (Public Resources Code Section 21000) and
that no significant environmental impacts will occur. Amendment of the above sections of the
Azusa Municipal Code is statutorily exempt under the "Rates, Tolls. Fares and Charges"
exemption contained in Public Resources Code Section 21080. This ordinance sets fees to
maintain existing sewers and sewage service in accordance with Health and Safety Code Section
5470. The above described amendment is also categorically exempt under the "Replacement or
ReconstruCtlOn"exemption contained in State CEQA Guidelines Section 15302. -
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA DOES
ORDAIN AS FOLLOWS:
SECTION 1. Section 2-469(a.1) of the City of Azusa Municipal Code is
amended to read:
Pursuant to the authorization contained in Section 5470 et seq. of the California
Health and Safety Code, the following rates are hereby established, prescribed, and imposed for
payment to the City for services and facilities furnished by the City in connection with its
sanitary sewer system, including street sweeping operations.
MONTHLY SEWER FEES -5%ANNUAL INCREASE
Laundromat/Car Not Low
Residential Commercial Industrial Wash Connected Income
To Sewer Discount
Base HCF Base HCF Base HCF Base HCF
Fee Fee Fee Fee Fee Fee Fee Fee
Current
Rate $7.79 $0.00 $10.02 $D.094 $12.22 $0.094 $16.68 $0.094 $1.50 $0.75
FY 11-12 $8.18 $0.20 $10.52 $0.20 $12.84 $0.20 $17.52 $0.20 $1.58 $1.22
FY 12-13 $8.51 $0.21 $10.95 $0.21 $13.35 $0.21 $18.22 $0.21 $1.65 $1.28
FY 13-14 $8.93 $0.22 $11.49 $0.22 $14.02 $0.22 $19.14 $0.22 $1.74 $1.35
FY 14-15 $9.38 $0.23 $12.07 $0.23 $14.72 $0.23 $20.09 $0.23 $1.82 $1.41
FY 15-16 $9.85 $0.24 $12.67 $0.24 $15.45 $0.24 $21.10 $0.24 $1.91 $1.48
FY 16-17 $10.34 $0.26 $13.30 $0.26 $16.23 $0.26 $22.15 $0.26 $2.01 $1.56
FY 17-18 $10.86 $0.27 $13.97 $0.27 $17.04 $0.27 $23.26 $0.27 $2.11 $1.63
FY 18-19 $11.40 $0.28 $14.67 $0.28 $17.89 $0.28 $24.42 $0.28 $2.22 $1.72
FY 19-20 $11.97 $0.30 $15.40 $0.30 $18.79 $0.30 $25.64 $0.30 $2.33 $1.80
FY 20-21 $12.57 $0.31 $16.17 $0.31 $19.72 $0.31 $26.93 $0.31 $2.44
FY 21-22 $13.20 $0.33 $16.98 $0.33 $20.71 $0.33 $28.27
HCF=hundred cubic feet
FY=fiscal year(July 1 -June 30)
SECTION 2. The Mayor shall sign this Ordinance and the City Clerk shall attest
and certify to the passage and adoption of it, and within fifteen (15) days, publish in a newspaper
of general circulation in the City of Azusa.
SECTION 3. This ordinance shall take effect July 1, 2011.
PASSED, APPROVED AND ADOPTED this 20`h day of June, 2011.
Joseph R. Rocha, Mayor
ATTEST:
Vera Mendoza, City Clerk
APPROVED AS TO FORM:
City Attorney, City of Azusa
I HEREBY CERTIFY that the foregoing ordinance was duty adopted at a regular meeting of
the City Council on the 20th day of June, 2011, by the following vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Vera Mendoza, City Clerk
i
-
�-I=
U
•� _ .r Ly 3
PUBLIC HEARING
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: ALAN KREIMEIER, DIRECTOR OF ADMINISTRATIVE SERVICES/ CFO
VIA: F. M. DELACH, CITY MANAGER(
DATE: JUNE 20, 2011 -
SUBJECT: RESOLUTION ADOPTING 2011-2012 FISCAL YEAR SCHEDULE OF FEES AND
CHARGES
RECOMMENDATION
It is recommended that the City Council formally ratify adoption of the City's Schedule of Fees and
Charges by approving the attached Resolutions.
BACKGROUND
Each year the City Council is requested to consider and approve updates and revisions of the City's
fees charges for costs "reasonably borne". The fee schedule has been circulated for departmental
review as part of the annual budget process.The attached resolution enacts the"User Fee Schedule
for Various Municipal Activities and Services". A separate resolution is required to formally enact
"Development Project Fees and Service Charges". Under law it is necessary to first consider the
Development Project Fees at a Public Hearing. This hearing has been noticed and scheduled for
tonight to coincide with consideration of this resolution.
FISCAL IMPACT
Where applicable the Fees & Charges Schedule reflects the 3.3% increase in the consumer price
index from April 2010 to April 2011 for the Los Angeles Metro Area as reported by the Federal
Bureau of Labor Statistics. Almost all other fees have remained at the last year's level.
Attachments:
1. Resolution of Adoption; user Fee Schedule for Various Municipal Activities and Services.
2. Resolution of Adoption; Development Fees and Service Charges
3. Proposed Schedule of Fees and Charges FY 2011-2012
CITY OF AZUSA
PROPOSED
SCHEDULE OF FEES AND CHARGES
Fiscal Year 2011 -2012
s .
2011-2012 CPI = 3.3%
CPI rate is acquired from US Dept of Labor/All Consumers for area of LA/Riverside/OC
CPI adjustment applies to all exhibits except Exhibits 5,6,10 & 11
'Exhibits 1, 1.2 &2 are effective as of 8120111
"All others are effective as of 7/1/11
Per Resolutions 11-XXX & 11-XXX adopted by City Council on 6/20/11
City of Azusa
Schedule of Fees and Charges (Developer Only)
2011-2012
Exhibit- 1
ECONOMIC & COMMUNITY DEVELOPMENTICOMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Area Adopted Proposed
Item Description 2010-2011 2011-2012
Cost Per Cost Per
S-1 BUILDING VALUATION S.F. Avg. S.F.Avg.
APARTMENT HOUSES:
Type I or II F.R.
Good $125.82 $129.97
Type V- Masonry $154.90 $160.01
(or Type III)
Good $102.70 $106.09
Type V-Wood Frame $125.82 $129.97
Good $90.50 $93.49
Type I - Basement Garage $116.32 $120.15
AUDITORIUMS: $53.05 $54.80
Type I or II F.R.
Typed - 1 hour $148.66 $153.56
Type II - N $107.66 $111.22
Type III - 1 hour $101.85 $105.21
Type III -N $113.19 $116.93
Type V- 1 hour $107.38 $110.92
Type V-N - $108.23 $111.80
BANKS: $101.00 $104.33
Type I or II F.R.
Type II - 1 hour $210.08 $217.01
Type II - N $154.76 $159.86
Type III - 1 hour $149.79 $154.73
Type III - N $170.78 $176.42
Type V- 1 hour $164.68 $170.12
Type V-N $154.76 $159.86
BOWLING ALLEYS: $148.23 $153.12
Type II - 1 hour $72.34
Type II - N $74.73
Type III - 1 hour $67.52 $69.75
Type III - N $78.73 $81.32
Type V- 1 hour $73.62 $76.05
CHURCHES: $53.05 $54.80
Type I or II F.R.
Type If - 1 hour $140.71 $145.36
Type 11 -N $105.68 $109.16
Type III - 1 hour S100.43 $103.74
Type III - N $114.90 $118.69
Type V- 1 hour $109.79 $113.41
Type V- N $107.38 $110.92
CONVALESCENT HOSPITALS: $101.00 $104.33
Type I or II F.R.
Type If - 1 hour $197.45 $203.97
Type III- 1 hour $137.02 $141.55
Type V- 1 hour $140.43 $145.06
$132.34 $136.71
Page 1 of 43
City of Azusa
Schedule of Fees and Charges (Developer Only)
2011-2012
Exhibit- 1
ECONOMIC &COMMUNITY DEVELOPMENTICOMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Adopted Proposed
Area 2010-2011 2011-2012
Item Description Cost Per Cost Per
DWELLINGS: S.F. Avg. S.F.Avg.
Type V-Masonry $107,38 $110.92
Good $137.4,5 $141.98
Type V-Wood Frame $95.46 $98.61
Good $131.08 $135.40
Basements-
Semi-Finished $28.51 $29.45
Good $32.90 $33.99
Unfinished $20.71 $21.39
Good $25.10 $25.93
FIRE STATION:
Type I or II F.R. $162.27 $167.63
Type II - 1 hour $106.81 $110.34
Type II - N $100.71 $104.04
Type III - 1 hour $116.88 $120.74
Type III -N $111.92 $115.61
Type V- 1 hour $109.65 $113.27
Type V- N $103:97 $107.41
HOMES FOR THE ELDERLY:
Type I or II F.R. $147.10 $151.95
Type ll - 1 hour $119.44 $123.38
Type II - N $114.33 $118.10
Type III - 1 hour $124.40 $128.51
Type III - N $119.29 $123.23
Type V- 1 hour $120.14 $124.11
Type V- N $116.03 $119.86
HOSPITALS:
Type I or II F.R. - $231.49 $239.13
Type III - 1 hour $191.64 $197:96
Type V- 1 hour $182.84 $188.88
HOTELS AND MOTELS:
Type I or II F.R. $143.27 $147.99
Type III - 1 hour $124.12 $128.21
Type III - N $118.30 $122.20
Type V-1 hour $108.09 $111.65
Type V- N $105.96 $109.46
INDUSTRIAL PLANTS:
Type I or II F.R. $80.71 $83.37
Type II - 1 hour $56.17 $58.03
Type II - N $51.63 $53.34
Type III - 1 hour $61.85 $63.89
Type I II -N $58.30 $60.22
Tilt-up $42.55 $43.96
Type V- 1 hour $58.30 $60.22
Type V- N $53.33 $55.09
Page 2 of 43
City of Azusa
Schedule of Fees and Charges(Developer Only)
2011-2012
Exhibit- 1
ECONOMIC & COMMUNITY DEVELOPMENTICOMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Area Adapted Proposed
Item Description 2010-2011 2011-2012
Cost Per Cost Per
JAILS: S.F. Avg. S.F. Avg.
Type I or II F.R.
Type III - 1 hour $225.68 $233.13
Type V- 1 hour $206.39 $213.20
LIBRARIES: $154.76 $159.86
Type I or 11 F.R.
Type 11 - 1 hour $165.11 $170.56
Type 11 - N $120.85 $124.84
Type 111 - 1 hour $114.90 $118.69
Type III-N $127.66 $131.88
Type V- 1 hour $121.28 $125.28
Type V-N $119.85 $123.82
MEDICAL OFFICES: $114.90 $118.69
Type I or II F.R.
Type 11 - 1 hour $169.51 $175.10
Type 11 - N $130.78 $135.10
Type III - 1 hour $124.26 $128.36
Type III -N $141.85 $146.53
Type V- 1 hour $132.06 $136.42
Type V-N $127.95 $132.17
OFFICES $123.41 $127.48
Type I or 11 F.R.
Type II - 1 hour $151.49 $156.49
Type 11 - N $101.42 $104.77
Type III -1 hour $96.60 $99.79
Type III -N $109.51 $113.12
Type V- 1 hour $104.68 $108.14
Type V N $102.56 $105.94
PRIVATE GARAGES: $96.60 $99.79
Wood Frame
Masonry $34.47 $35.61
Open Carports $38.87 $40.15
PUBLIC BUILDINGS: $23.55 $24.32
Type I or 11 F.R.
Type II - 1 hour $175.04 $180.82
Type If -N $141.85 $146.53
Type III - 1 hour $135.61 $140.08
Type III -N $147.24 $152.10
Type V- 1 hour $142.13 $146.82
Type V-N $134.76 $139.20
$129.93 $134.22
Page 3or 43
City of Azusa
Schedule of Fees and Charges (Developer Only)
2011-2012
Exhibit- 1
ECONOMIC & COMMUNITY DEVELOPMENTICOMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Adopted Proposed
Area 2010.2011 2011-2012
Item Description Cost Per Cost Per
PUBLIC GARAGES: S.F. Avg. S.F. Avg.
Type I or II F.R. $69.36 $71.65
Type I or II Open Parking $52.06 $53.78
Type 11 -N $39.72 $41.03
Type III - 1 hour $52.48 $54,22
Type III - N $46.67 $48.21
Type V- 1 hour $47.80 $49:38
RESTAURANTS
Type III - 1 hour $138.16 $142.72
Type III -N $133.48 $137.88
Type V - 1 hour $126.53 $130.70
Type V- N $121.56 $125.57
SCHOOLS:
Type I or 11 F.R. $157.73 $162.94
Type II - 1 hour $107.66 $111.22
Type III - 1 hour $115.18 .$118.98
Type III - N S110.78 $114.44
Type V- 1 hour $107.95 $111.51
Type V- N $102.98 $106.38
SERVICE STATIONS:
Type II -N $95.32 $98.47
Type III - 1 hour $99.44 $102.72
Type V- 1 hour $84.68 $87.48
Canopies $39.72 $41.03
STORES:
Type I or 11 F.R. $116.88 $120.74
Type II - 1 hour $71.49 $73.85
Type II - N $69.93 $72.24
Type III - 1 hour $86.95 $89.82
Type III - N $81.56 $84.25
Type V- 1 hour $73.19 $75.61
Type V- N $67.66 $69.89
TOWN HOMES
Type V-Masonry $122.86 $126.91
Type V-Wood Frame $117.16 $121.02
Garage-Wood Frame $47.81 $49.39
Garage-Masonry $53.05 $54.80
THEATERS:
Type I or II F.R. $155.75 $160.89
Type III - 1 hour $113.48 $117.22
Type III -N $108.09 $111.65
Type V- 1 hour $106.81 $110.34
Type V-N $101.00 $104.33
Page 4 of 43
City of Azusa
Schedule of Fees and Charges(Developer Only)
2011-2012
Exhibit - 1
ECONOMIC &COMMUNITY DEVELOPMENT/COMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Area Adopted Proposed
2010-2011 2011-2012
Item Description Cost Per
Cost Per
WAREHOUSES S.F. Avg. S.F. Avg.
Type I or II F.R. $70 07
Type I or V- 1 hour $72.39
Type I or V-N $41.56 $42.93
Type III - 1 hour $39.01 $40.30
Type III--N $47.09 - $48.65
EQUIPMENT: $44.82 $46.30
AIR CONDITIONING
Commercial $5.96 $6.15
Residential $4.96 $5.13
SPRINKLER SYSTEMS $3 69 $3.81
OTHER VALUATIONS
REROOF
Asphalt and Comp -per square foot of material $228.23 $235.76
Built-up-per square foot of material $241.65 $249.63
Light-weight tile- per square fool of material $624.27 $644.88
Concrete Tile or Slate Tile - per square foot of material $751.81 $776.62
Metal Shingles -per square foot of material $475.25 $490.94
Wood Shake-per square foot of material $288.64 $298,17
Wood Shingle- per square foot of material $277.90 $287.07
Rolled Roofing - minimum 300 sq.ft. allowed on patio covers only $1,342.52 $1,386.83
Tear off and re-sheath -per square foot of material $134.25 $138.68
TENANT IMPROVEMENTS
General Commercial
Restaurants $34.91 $36.06
$40.28 $41.60
Medical Offices $41 62 $42 99
RETAINING WALLS-Concrete Block
6"
8" $10.41 $10.75
12" $11.53 $11.91
$14.13 $14.60
MASONRY FIREPLACE-Minimum Valuation $4,255.80 $4,396.24
FOUNDATION PERMITS -based on 1/3 the overall valuation of the bldg
These figures shall be used when the applicant does not have a valuation, or
if the valuation given is obviously low.
FACTORY BUILT FIREPLACE- Minimum Valuation $1,419.05 $1,465.88
Page 5 of 43 -
City of Azusa
Schedule of Fees and Charges (Developer Only)
2011-2012
Exhibit- 1
ECONOMIC & COMMUNITY DEVELOPMENT/COMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Adopted Proposed
Area 2010.2011 2011.2012
Item Description Cost Per Cost Per
SIGNS S.F. Avg. S.F.Avg.
1 SIDE
Painted $55.04 $56.86
Electrical $106.06
2 SIDES $109.56
Painted $64.44
$66.57
Electrical
$134.25 $138.6.6
8
POLE /Lineal Fool plus square foot of sign:
3" 0 $45.65
$47.15
4" 0
$64.44 $66.57
6" 0 $83.24 $85.98
8" 0 $103.37 $106.79
10" 0 $122.17
$126.20
12" 0 $139.62 $144.23
PHOTOVOLTAIC SYSTEMS
Permit and Plan check fee's for photovoltaic systems shall be assessed at
45% of the fee generated by the declared valuation and the per unit'
electrical item cost
SWIMMING POOLS
Valuation based on actual construction cost. Permit fees same as Building Permits.
Minimum Valuation: $17,721.33 $18,306.13
SPAS
Minimum Valuation
Prefabricated $3,544.27 $3,661.23
Gunite $7,115.38 $7,350.19
SURCHARGE FEES
Optical Records System - Per Permit $14.40 $15.00
General Plan Maintenance- 10% permit surcharge to recover 50% of costs
Permit Automation Fee $28.80 $30.00
Page 6 of 43
City of Azusa
Schedule of Fees and Charges (Developer Only)
2011-2012
Exhibit-1
ECONOMIC&COMMUNITY DEVELOPMENT/COMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Area Adapted Proposed
2010-2011 2011-2012
Item Description Cost Per Cost Per
S-2 BUILDING PERMIT FEES S.F.Avg, S.F. Avg.
Permit Issuance $87.60
$90.00
TOTAL VALUATION
$1.00 to$500.00 E$33.33
f$34.43
4.43
$ 501.00 to$2,000.00
For the 1st$500.00 plus$3.33 for ea. additional $100.00,or fraction thereof, to and includin $2,000.00$2,001.00 to$25,000.00 $98.231.47
For the 1 st$2,000.00 plus$15.28 for ea. additional$1,000.00,
or fraction thereof, to and including$25,000.00
$25,001.00 to$50,000.00 . $554.98 $573.29
For the 1st$25,000.00 plus$11.02 for ea. additional $1,000.00,
or fraction thereof, to and includino $50,000.00
$50,001.00 to$100,000.00: $913.14 $943.28
For the 1st$50,000.00 plus $7.64 for ea. additional$1,000.00,
or fraction thereof, to and includin .$100,000.00
$100,001.00 to$ 500,000.00 $1,409.61 $1,456.13
For the 1st$100,000.00 plus$6.11 for ea. additional $1,000.00,
or fraction thereof, to and including$500,000.00
$500,001.00 to$1,000,000.00 $4,586.99 $4,738.36
For the 1st$500,000.00 plus $5.18 for ea. additional$1,000.00,
or fraction thereof, to and including$1,000,000.00
$1,000,001.00 and up $7,955.87 $8,218.41
For the 1st$1,000,000.00 plus $3.44 forea. additional$1,000.00,
or fraction thereof
Other Inspections and Fees:
1. Inspections outside of normal business hours (per hour) $66.67 $68.87
(minimum charge-two hours)
2. Reinspection fees accessed under provisions of Section 305.8(per hour) $66.67 $68.87
3. Inspections for which no fee is specifically indicated (per hour') $66.67 $68.87
(minimum charge -one-half hour)
4. Additional plan review required by changes, additions or revisions to plans $66.67 $68,87
(per hour) (minimum charge -one-half hour)
5. For use of outside consultants for plan checking and inspections, or both Actual costs2 Actual costs'
'Or the lolal.hourly cost to thejurisdicdon,whichever is the greatest. This cost shall include
supervision,overhead,equipment,hourly wages and fringe benefits of the employee involved.
Actual costs include administrative and overhead costs.
r
��+ ..-.- ..'f ,1�i,. .3... sur ��\t , 3 ,� � ._. '.✓
Page 7 of 43
City of Azusa
Schedule of Fees and Charges (Developer Only)
2011-2012
Exhibit- 1
ECONOMIC &COMMUNITY DEVELOPMENT/COMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Adopted Proposed
Area 2010.2011 2011-2012
Item Description Cost Per
Cost Per
S-3 ELECTRICAL PERMIT FEES S.F. Avg. S.F.Avg.
Area Fee Rate- Single Family Dwellings(Rate x area/sq ft) $0.11 $0,11
Unit Fee Schedule(note: does not include Permit Issuance Fee)
Receptacle, Switch and Lighting, or other.
For receptacle, switch lighting, smoke detectors, or other outlets, at which
current is used or controlled except services, feeders and meter:
First 20, each $1.60 $1.65
Additional outlets, each $1.06 $1.10
(NOTE: For multi-outlet assemblies,each 5 ft.or!racoon may be considered as'I outlet.)
LIGHTING FIXTURES
For lighting fixtures, sockets, or other lamp holding devices:
First 20, each $1.60 $1.65
Additional fixtures, each $1.06 $1.10
For pole.or platform mounted lighting fixtures, each $1.60 $1.65
For theatrical-type lighting fixtures or assemblies each $1.60 $1.65
RESIDENTIAL APPLIANCES
For fixed residential appliances or receptacle outlets for same, including wall-
mounts electric ovens, counter-mounted cooking tops, electric ranges, self-
contained room, console, or through-wall air conditioners, space heaters, food
waste grinders, dishwasher $7.45 $7.70
(NOTE:Forother types of air conditioners and othermotor-drivenappliances having larger
electrical ratings,see Power Apparatus)
TEMPORARY POWER SERVICE
For a temporary service power pole or pedestal, including all pole or pedestal
mounted receptacle outletsend appurtenances, each $31.91 $32.96
For a temporary distribution system and temporary lighting and receptacle
outlets for construction sites, decorative lighting, Christmas tree sales lots,
firework stands, sales booths, additional pole, etc., each $14.89 $15.38
NON-RESIDENTIAL APPLIANCES
For residential appliances and self-contained, factory-wired, non-residential
appliances not exceeding one(1) horsepower(HP), kilowatt.(KW), or kilovolt-
ampere(KVA) in rating, including medical and dental devices, food, beverage,
and ice cream cabinets $8,51 $8.79
Page 8 of 43
City of Azusa
Schedule of Fees and Charges(Developer Only)
2011-2012
Exhibit- 1
ECONOMIC &COMMUNITY DEVELOPMENT/COMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Area Adopted Proposed
2010-2011 2011-2012
Item Description Cost Per Cost Per
POWER APPARATUS S.F. Avg. S.F.Avg.
For motors, generators, transformers, rectifiers, synchronous converters,
capacitors, industrial heating, air conditioners and heat pumps, cooking or
baking equipment, and other apparatus, as follows:
Rating in horsepower(HP), kilowatts (KW), kilovolt-amperes(KVA),or kilovolt-
amperes-reactive(KVAR)
Up to and including 1, each $8.51 $8.79
Over 1 and not over 10, each $14.89 $15.38
Over 10 and not over 50, each $38.30 $39,57
Over 50 and not over 100, each $76.59 $79.12
12
Over 100, each $127.66 $13
NOTE:1.For equipment or appliances having more than one motor,transformer,heater,etc.,
1.87
the sum of the combined ratinq maybe used.
NOTE:2. These fees include all switches,circuit breakers,contractors,thermostats,relays and
otherdirect/y related control equipment.
BUSWAYS
For trolley and plug-in type busways, each 100 feet or fraction thereof $21,28 $21.98
(NOTA:An additional fee will be required for fighting fixtures,motors and other appliances that
are connected to trolley and plug-in type busways.)
SIGNS, OUTLINE LIGHTING,AND MARQUEES
For signs, outline lighting systems, or marquees supplied from one branch
circuit, each $31.91 $32.96
For additional branch circuits within the same sign outline lighting system, or
marquee, each $10.63 $10.98
SERVICES, SWITCHBOARDS,SWITCHBOARD SECTIONS, MOTOR
CONTROL CENTERS AND PANELSOARDS
For services, switchboards, switchboard sections, motor control centers and
panelboards of 600 volts or less ¬ over 200 amperes in rating, ea. $31.91 $32.96
For services, switchboards, switchboard sections, motor control centers and
panelboards of 600 volts or less and not over 200 amperes 1,000 amperes in
rating, each $63.84 $65.94
For services, switchboards, switchboard sections, motor control centers and
panelboards over 600 volts or over 1,000 amperes in rating, each $148.94 $153.85
MISCELLANEOUS APPARATUS, CONDUITS AND CONDUCTORS
For electrical apparatus, conduits and conductors for which a permit is
required but for which no fee is herein set forth $31.91 $32.96
(NOTE: This fee is not applicable when a fee is paid for one or more services,outlets,fixtures,
appliances,power apparatus,busways,signs or other equipment
Page 9 of 43
City of Azusa
Schedule of Fees and Charges (Developer Only)
2011-2012
Exhibit- 1
ECONOMIC& COMMUNITY DEVELOPMENT/COMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Area Adopted Proposed
2010-2011 2011-2012
Item Description Cost Per
Cost Per
PRIVATE SWIMMING POOLS S.F. Avg. S.F.Avg.
For new private, residential, inground swimming pools for single, or multi-
family occupancies, including a complete system of necessary branch circuit
wiring, bonding, grounding underwater lighting, water pumping and other
similar electrical equipment $63.84 $65.94
For other types of swimming pools, therapeutic whirlpools, spas, hot tubs and
alterations to existing swimming pools, each $42.56
$43.96
CARNIVALS AND CIRCUSES
Carnivals, circuses and other traveling shows or exhibitions utilizing
transportable-type rides, booths, displays and attractions.
For electrical generators and electrical driven rides, each $31.91 $32.96
For mechanically driven rides and walk-through attractions or displays having
electric lighting, each $12.77 $13.19
For a system of area and booth lighting, each $12.77 $13.19
For permanently installed rides, booths, displays, and attractions $12.77 $13.19
OTHER INSPECTIONS
For inspection of electrical.equipment for which no fee is herein set forth,the
fee shall be determined by the Building Official
411.--
S-4 PLUMBING FEES
Each plumbing fixture or trap or set of fixtures on one trap (including drainage,
vent, water piping and backflow prevention devices therefore) $12.77 $13.19
Each permanent type dishwasher whether individually trapped or not $12.77 $13.19
Each industrial waste pretreatment interceptor including it's trap & vent, except
kitchen type grease interceptors functioning as fixtures traps $12.77 $13.19
Each swimming pool drainage trap & receptor whether connected to a building
drain or building sewer(water supply for pool not.included) $12,77 $13.19
Each gas piping system of 1 to 5 outlets or alteration or retest of existing gas
piping system $12.77 $13.1.9
Each additional outlet over five $3.20 $3.30
Each gas pressure regulator other than appliance regulators $4.26 $4.40
Each water heater and/or vent $12.77 $13.19
Each solar potable water heating system, including water heater/vent $42.56 $43.96
For repair or alteration of drainage and/or vent piping $12.77 $13.19
Each piece of water-treating equipment and/or water piping installed without
accompanying plumbing $12.77 $13.19
Lawn sprinkler systems on 1 meter including backflow prevention devices $12.77 $13.19
Backflow prevention devices on unprotected water supplied, pools, tanks,
vats, etc. (including incidental water piping) 1 to 5 $12:77 $13.19
Any swimming pool piping associated wit the construction, remodeling or
repair of a swimming pool, spa and hot tub $35.46 $36.63
Each additional device over five(5) $3.20 $3.30
Page 10 0143
City of Azusa
Schedule of Fees and Charges (Developer Only)
2011-2012
Exhibit-1
ECONOMIC & COMMUNITY DEVELOPMENT/COMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Area Adopted Proposed
Item Description 2010-2011 2011-2012
Cost Per Cost Per
S-4 PLUMBING FEES S.F.Avg. S:F.Avg.
Each building drain installed without accompanying plumbing $12.77 $13.19
For connection of a house sewer to a public sewer or the extension of a house
lateral onto a lot for future use $36.17 $37.36
For each house sewer manhole $36.17 $37.36
Each installation of a section of house sewer for future use $23.40 $24.17
For the connection of each additional bldg, or work to house sewer $23.40 $24.17
For the connection of a house sewer to a private sewage disposal system $23.40 $24.17
For each private sewage disposal.system (septic tank &seepage pit or pits
and/or drainfield) $74.47 $76.93
For each cesspool, overflow seepage pit, percolation test pit, swimming pool
drywell, or drainfield extension or replacement $36.17 $37.36
For disconnection, abandonment, alteration or repair of any house sewer or
private sewage disposal system or part thereof $23.40 $24.17
Annual inspection of Fat Oil and Grease N/A
$160.00
S-5 y MECHANICAL PERMIT FEES -• _ -
Installation, alteration or relocation of each refrigeration compressor or
absorption unit, &each fuel burning furnace, heater, boiler, and vented
decorative appliance including vents attached thereto:
Up to& including 100,000 BTU $21 28 $21 98
More than 100,000 BTU to& including 1,000,000 BTU $4242.56;56 $43.96
More than 1,000,000 BTU $ $109.89.96
For each air inlet&air outlet served by any air conditioning system $3.86
$3.73 .86
For each 1,000 sq.ft, or fraction thereof of conditioned area $3.73 $3l
Note:When a permit is applied for and the total number of air inlets&air outlets is unknown,the
fees shall be based on the sq.ff, of conditioned area.
For the installation, relocation or replacement of each appliance vent installed
and not included in an appliance permit $10.63 $10,98
For the installation or alteration of each air handling unit for air conditioning
including ducts attached thereto:
Up to & including 2,000 CFM -Each unit up to 10 $10.63 $10.98
Each unit over 10 $3.20 $3.30
More than 2,000 CFM to and including 10,000 CFM $31.94 $32.99
More than 10,000 CFM $53.19 $54.95
Note: This fee shall not apply to an air handling unit which is a portion ofa factory assembled air
conditioned appliance for which a permit is requiredelsewhere in this Code.
For each evaporative cooler other than portable type $17.02 $17.58
For required ventilation fans which serve a single register:
Each fan up to 10 9
7 $13.1
$12.7
Each fan over 10 12.7 $4..1
For each required ventilation system which is not a portion of any air
40
conditioning system for which a permit is required elsewhere in this Code $25.53. $26.38
Page 11 of 43
City of Azusa
Schedule of Fees and Charges (Developer Only)
2011.2012
Exhibit- 1
ECONOMIC & COMMUNITY DEV ELOPMENTICOMMUNITY IMPROVEMENT
BUILDING AND SAFETY
Adopted Proposed
Area 2010.2011 2011-2012
Item Description Cost Per Cost Per
S-5 MECHANICAL PERMIT FEES S.F.Avg. S.F. Avg.
For the installation or each commercial kitchen hood or spray booth served by
mechanical exhaust, including the fans and ducts attached thereto $53.19 $54.95
For the installation of each fire damper $8,51 $8.79
Alteration of existing duct system where a permit is not required elsewhere $21.28 $21.98
Note: 1)for refrigeration system rating one horsepower,one ton,or 12,000 BTU perhour shall
mean the same quantity
Note:2)forsteam boilers rated in boiler horsepower,one horsepower shaft equal 50,000 BTU
perhour
PLAN CHECK FEES
Building Plan Check Fee-85%of Permit Fee - $15.00 minimum
Electric Plan Check Fee-80% of Permit Fee-$15.00 minimum
Energy Plan Check Fee - 10% of Building Permit Fee
Mechanical Plan Check Fee-80% of Permit Fee-$15.00 minimum
Plumbing Plan Check Fee -80% of Permit Fee-$15.00 minimum
Page 12 of 43
City of Azusa
Schedule of Fees and Charges Developer Only
2011-2012
Exhibit 1.2
BUILDING AND SAFETY
Adopted Adopted Proposed
Area 2009-2010 2010-2011 2011-2012
Item Description Fee/Unit Fee/Unit Fee/Unit
5-045 Grading Plan Check Fee Variable Variable Variable
<100 CY- $865
100-1,000 CY-$865 plus$14 per 100 CY
1,000 - 10,000 CY-$991 plus$74 per 1,000 CY
10,000 -50,000 CY-$1,657 plus $17 per 1,000 CY
50,000+ CY-$2,337 plus$231 per 10,000 CY
S-046 Grading Inspection Variable Variable Variable
<.100 CY-$345
100-1,000 CY-$345 plus$48 per 100 CY
1,000 - 10,000 CY-$777 plus$72 per 1,000 CY
10,000 - 50,000 CY-$1;425 plus $87 per 1,000 CY
50,000+ CY-$4,905 plus$570 per 10,000 CY
Grading Permit Fee-Based on Cubic Yards $130 $.156 $161
Permit Fee for Changes to Original Permit:
$83 $100 $103
$20,001 to$50,000 $83 $100 $103
$50,001 to$75,000 $112 $134 $139
$75,001 to$100,000 $171 $205 $212
$100,001 to$200,000 $224 $269 $278
$200,000 to $500,000 $289 $347 $358
$500,001 and up $354 $425
$439
Special Site Inspection $65 $78
Commercial -Minimum 2 hours $81
$130 $156 $161
Residential -Minimum 2 hour $130 $156 $161
Residential(non-habitable space)-Min. 2 hours $124 $149 $154
Production Lot Plan Check-per lot N/A N/A $200
Occupancy Inspection Fee:
0-1 to 15,000 sq ft-1/2 hour of technical staff time $35 $42 $43
15,000 sq.ft. on - 1 hour of technical staff time $65 $78 $81
Bonds for Sign(s)- Refundable $195 $234 $242
Demolition Permit Fee - Minimum 1 hour $76 $91 $94
Deputy Inspection Registration Fee- Deputy $35 $42 $43
Emergency Inspection Fee- Minimum 1 hours $106 $127 $131
Hearing Officer Actual Cost Actual Cost Actual Cost
Pre-Plan Check Submittal-Minimum 2 hours $135 $162 $167
Reinspection Fee-Minimum 1 hour $71 $85 $88
Room Addition Plan Check Fee- Minimum 2 hours $135 $162 $167
Trailer Coach $130 $156 $161
Trash Enclosure-$10 for additional enclosure $53 $64 $66
Page 13 of 43
City of Azusa
Schedule of Fees and Charges Developer Only
2011-2012
Exhibit 1.2
BUILDING AND SAFETY
Adopted Adopted Proposed
Area 2009-2010 2010-2011 2011-2012
Item Description Fee/Unit Fee/Unit Fee/Unit
Relocation of Buildings:
0 to 2,000 sq.ft. $306 $367 $379
2,001 to 5,000 sq.ft. $573 $688 $710
5,001 sq.ft. and up $826 $991 $1;024
Plan Checking Fee:
Staff rates assessed against deposit.
Executive Staff-per hour $118 $142 $146
Professional Staff- per hour $84 $101 $104
Technical Staff(Plan Checker/Inspector)-per hour $71 $85 $88
On-site Improvement Inspections:
$2,000 deposit required For parking lot paving and
miscellaneous testing
Professional Staff- per hour $84 $101 $104
Rates applied against deposit
Technical Staff -per hour $71 $85 $88
Rates applied against deposit
Standard Plan check fee:
Professional Staff- per hour $84 $101 $104
Technical Staff - per hour $71 $85 $88
Page 14 of 43
City of Azusa
Schedule of Fees and Charges - Developer Only
2011-2012
Exhlbit 2
PLANNING AND ENGINEERING
Area Adopted Adopted Proposed
2009-2010 2010-2011 2011-2012
Item Description Fee/Unit Fee/Unit Fee/Unit
S-001 Zoning Clearance $56 $45 $46
S-002 Minor Design Review(over the counter) $360 $1,165
$1,203
S-003 Staff Level Design Review $1,431 $3,110 $3,213
Reduced to$350 for modifications to existing structures -
S-004 Major Design Review(Deposit) $6,100(D) $10,000 (D) $10,000(D)
S-005 Use Permit
Major UP
$4
Minor UP ,255 $4,350 $4,494
$1,040 N/A N/A
S-005A Minor Use Permit N/A $715 $739
S-006 UP Modifications
Modifications to Major UP $1,926 $2,035 $2,102
Modifications to Minor UP $455 $510 $527
S-008 Minor Variance $738 $820 $847
S-009 Variance - $4,384 $4,105 $4,240-
$940 when Single Family Structure is involved
S-010 Zone Change $5,000(D) $5,000(D) $5,000(D)
S-011 Development Code Amendment N/A $5,000(D) $5,000(D)
S-012 Development Agreement
Annual Monitoring $8,100 (D) $10,000(D) $10,000 (D)Deposit for charges at fully allocated hourly rates.All costs recovered. $4,000(D) $5,000(D) $5,000(D)
S-013 General Pian Amendment $10,200(D) $15,000.(D) $15,000(D)
Deposit for charges at fully allocated hourly rates. All costs recovered.
S-014 Specific Plan $8,200(D) $10,000(D) $10,000(D)
Deposit for charges at fully allocated hourly rates. All costs.recovered.
S-015 Specific Plan Amendment $4,000 (D) $5,000(D) $5,000(D)
S-016 Tentative Parcel Map - $2,050 $5,735 $5,924
S-017 Tentative Tract Map
5-20 lots $3,066 $6,210
20-50 lots $6,415
50-100 lots $3,717 $7,455 $7,701
100+ lots $5,189 $10,310 $10,650
$6,660 $11,590 $11,972
Page 15 of 43
City of Azusa
Schedule of Fees and Charges- Developer Only
2011-2012
Exhibit 2
PLANNING AND ENGINEERING
Adopted Adopted Proposed
Area 2009-2010 2010-2011 2011-2012
Item Description Fee/Unit Fee/Unit Fee/Unit
S-018 Reversion to Acreage $1,336 $1,955 $2,020
S-019 Lot Merger $502 $1,255
$1,296
S-020 Environmental Categorical Exemption Rev. $106 $200 $207
S-021 Environmental Initial Study $1,035 $3,680 $3,801
S-023 Environmental Impact Report Review $4,500(D) $10,000(D) $10,000(D)
Deposit for charges at fully allocated hourly rates. All costs recovered.
S-024 Mitigation Monitoring-CEOA Monitoring $289
Deposit ' Deposit
determined by determined by
Deposit for charges at fully allocated hourly rates. All costs recovered. staff staff
S-025 Annexation $6,300(D) Deposit Deposit
determined by determined by
Deposit for charges at fully allocated hourly rates. staff staff
All costs recovered.
S-026 Condominium Conversion Map $5,124 $4,640 $4,793
Plus Consultant fee
S-027 Minor Sign Review $59 $45 $46
S-028 Major Sign Review $479 $470 $486
S-029 Zoning Letter
Single Family Residential N/A $125 $129
Other N/A $285 $294
S-030 Temporary Occupancy Review $420 $475 $491
S-031 Temporary Use Permit $467 $445 $460
25% discount for Azusa based non-profit organizations
S-032 Continuance Processing $544 $465 $480
S-033 Time Extension Review-Staff $367 $320 $331
S-034 Time Extension Review-Planning Commission $544 $715 $739
S-035 Appeal To Planning Commission $478 $1,590 $1,642
S-036 Appeal To City Council $725 $2,590 $2,613
S-15 Preliminary Plan Review $237 ,$1,355 $1,400
Per meeting -50%of the fee for the 1 st meeting applied against
future Planning/Engineering fee for the project.
Page 16 of 43
City of Azusa
Schedule of Fees and Charges -Developer Only
2011.2012
Exhibit 2
PLANNING AND ENGINEERING
Area
Adopted Adopted Proposed
2009-2010 2010-2011 2011-2012
Item Description - Fee/Unit Fee/Unit
Fee/Unit
S-15A Nonconforming Use Time Extension $703 $703 $726
S-037 Certificate of Compliance $927 $1,085 $1,121
S-038 Street Name Processing W/O Map $916 $1,085 $1,121
S-039 Street Re-Name Processing $1,561 $1,495 $1,544
5-040 Building Address Processing W/0 Map - $319 $620 $640
S-041 Building Re-Address Processing $449 $365 $377
S-041A Com Oev Newspaper Publication N/A $215 $222
5-044 Special Building Inspection $213 $110 - $114
2 hour minimum
5-047 Public/Private Improvement Plan Check - Variable ' Variable Variable
$04100,000-3% of the estimated construction cost
next$400,000-2,5%of the estimated construction cost
.amounts over$500,000-Deposit of 2%of the estimated construction
cost
S-048 Public/Private Improvement Inspection Variable Variable Variable
$04100,000-5% of the estimated construction cost
next$400,000-3.5%of the estimated construction cost
amounts over$500,000-Deposit of 2%of the estimated construction
cost
S-049 Final Parcel Maps: $1,477 $1,760 $1,818
City Fee$1,118 County Fee$700
S-050 Final Maps: Map Analysis for Tracts:
1 -5 Lots
City Fee$963 County Fee.$710 $1,673 NIA N/A
6-10 Lots
City Fee$1,001 County Fee$915 -$1.,916 NIA NIA
5-10 Lots
City Fee$1,771 County Fee$915 N/A $2,600 $2,686
11 -25 Lots
City Fee$2,797 County Fee$1,350 $2,429 $4,015 $4,147
26-50 Lots
City Fee$3,698 County Fee$2,200 $3,434 $5,710 $5,898
51 - 100 Lots
City Fee$5,677 County Fee$3,300 $4,734 $8,690 $g,g77
101 - 150 Lots
City Fee$6,528 County Fee$5,000 56,743 $11,160 '$11,528
151 or more Lots
City Fee$7,903 County Fee$6,600 $8,635 $14,040 $14,503
Page 17 of 43
City of Azusa
Schedule of Fees and Charges-Developer Only
2011-2012
Exhibit 2
PLANNING AND ENGINEERING
Adopted Adopted Proposed
Area 2009-2010 2010-2011 2011-2012
Item Description FeefUnit Fee/Unit - Fee/Unit
5-051 Easement Checking for Tract Maps $561 $505 $522
City Fee$315 County$210
Easement Checking for Parcel Maps $521 $470 $486
City Fee$311 County$175
5-052 Monument Inspection each $332 $330
$341
City Fee $216 County$125
5-053 Bond Processing $148 $160 $165
City Fee$90 County$75
5.054 Tax Clearance Processing:
5 yr history(provided by County) $797 $740 $764
CityFee$139 County$625 _
5-055 Lot Line Adjustment $1,051 $1.,205 $1,245
5-056 Streel/ROW Abandonment Proc. $1,307 $2,000(D) $2,000(D)
Deposit for charges at fully allocated hourly rates. All.costs recovered.
S-056A SUSMP Plan Review NIA $1,600 $1,653
5.0568 SWPPP Plan Review N/A $1,490 $1,539
5.056C Hydrology/Traffic/Soils Report Rev N/A $1,500(D) $1,500(D)
Deposit for charges at fully allocated hourly rates. All costs recovered.
5-056D Drainage Plan Review - N/A Variable Variable
$04100,000-3%of the estimated construction cost
next$400,000-2.5%of the estimated construction cost
amounts over$500,000- Deposit of 2%of the estimated construction
cost
5-057 Sidewalk/Curb/Gutter:
Up to 75 LF $183 $475 $491
Additional 75 LF, no deposit $59 $155 $160
5-057A Driveway Approach/StreetCut:
Up to 1.00 SF - $183 $475 $491
Additional 100 SF, no deposit _ $59 $205 $212
5-058 Obstruction Permit $65. $85 $88
S-059 Transportation Permits(oversized and/or overweight trucks):
Single Trip/Rider $18 $18 $18
Fee set by state
Annual Permit $98 $98 S98
Fee set by state
5-060 House Moving Permit $231 $940 $971
Page 18 or 43
City of Azusa
Schedule of Fees and Charges-Developer Only
2011-2012
Exhibit 2
PLANNING AND ENGINEERING
Area
Adopted Adopted Proposed Item Description 2009-2010 2010-2011 2011-2012 S-060A Industrial Waste Permit Fee/Unit FeefUnit Fee/Unit
New/Modification
Annual NIA $620 $640
$205 $212
5-0608 Fats,Oils and Grease Program _
New
Annual N/A $410 $424
$1.55 $160
S-061 Sewer Saddle $243 $290 $300
Sewer Dye Test See Exhibit 7-Utility
Sewer Blockage Check See Exhibit 7-Utility
5-062 Blueprint/Map Copy Service, per sheet $19 $20 $21
$20 or actual outside costs
S-063 Real Property Records Report
Condominium/Townhouses $50 $52
$30
Vacant/Unimproved Land $143 30 $160 $1 2
Single Family Dwellings - $143 $160 $165
Multi-Family Dwelling-per parcel (plus$10 for add']unit) $143 $160 $165
Commercial Properties $143 $160 $165
S-064 Residential Rental Housing Registration and Inspection:
Per parcel-includes first unit(plus$7 for add'I unit) $54 $105 $108
Reinspection-$85
5-065 Lien Release $65 Variable Variable
Substanard-$100
Admin Fine-$80
Page 19 of 43
City of Azusa
Schedule of Fees and Charges- Developer Only
2011-2012
Exhibit 2
PLANNING AND ENGINEERING
Adopted Adopted Proposed
Area 2009-2D10 2010-2011 2011-2012
Item Description Fee/Unit Fee/Unit Fee/Unit
5-066 Admin. Hearing Appeal $201 $250 $258
City Fee$233 Court$25
S-066A Public Nuisance Admin Hearing $75 $325 $336
Refunded if the appelanl prevails
S-0668 Cost Recovery Hearing $38 $120 $124
Refunded if the appelant prevails
S-066C Code Enforcement Fines _
First Offense $50 $100 $100
Second Offense $250 $250 $250
Third Offence $500 $500 $500
Project Plans/Specifications-Plus$10 if mailed $48 $48 $50
S-3.1 Block Wall Permit
Verification of Conditions:
County $172 $172 $178
City $148 $148 $153
Agreement and/or Improvement Security,each $195 $195 $201
Extension Time for Improvement Agreement,each $266 $266 $275
Fourth Submittal Originals/Prints - $367 $367 $379
Sixth Submittal or Originals/Prints $1,288 $1,288 $1,331
Eighth and each subsequent submittal of originals/prints $1,536 $1,536 $1,587
Minor Land Divisions:
Lot Split $544 $544 $562
Recording Fee:
First Sheet - $7 $7 $7
Additional sheets, each $2 $2 $2
LDMA Surcharge(County maps only):
Tract Map - $367 $367 $379
Parcel Map $124 $124 $128
Overtime:
Tract Map $1,229 $1,229 ''$1,270
Parcel Map $857 $857 $885
S-6.3 Staff Rates:
Director of Public Works-per hour $160 $183.31 $189
City Engineer-per hour $140 $150.87 $156
Principal City Engineer-per hour $120 $127.86 $132 -
Assistant City Engineer- per hour $107 $84.96 $88
Associate City Engineer-per hour $97 $146.04 $151
Public Works Inspector- per hour $87 - $102.12 $105
Consultant(Invoice-+36% Overhead) Variable
Page 20 of 43
City of Azusa
Schedule of Fees and Charges-Developer Only
2011-2012
Exhibit 2
PLANNING AND ENGINEERING
Area
Adopted Adopted Proposed
2009-2010 2010-2011 2011-2012
Item Description Fee/Unit. Fee/Unit
Fee/Unit
5-6.5 Code Compliance Fee $35 $35 $36
S-7 Landscape Design Standards(Over the Counter Sales) $6 $6 $6
S-18 City-provided Tree Planting-One 15 gallon Tree $100 $100 $103
City,provided Tree Planting-One 24"Box Tree $172 $172 $178
S-95.1 Recovery 8 Storage of Abandoned Shopping Carts $11 $11 $11
Page 21 of 43
City of Azusa
Schedule of Fees and Charges Developer Only
2011-2012
Exhibit 3
FIRE SAFETY**
Adopted Adopted Proposed
Area 2009-2010 2010-2011 2011-2012
Item Description Fee/Unit Fee/Unit Fee/Unit
S-1.1 Fire Safety- Fee per Hour:
Fire Plan Check $96 $96 $99
Fire Alarm System $96 $96 $99
Fire Extinguisher Service $96 $96 $99
Flammable Storage $96 $96 $99
Hood System $96 $96 $99
Spray Booths $96 $96 $99
Subdivision Plan Checking $96 $96 $99
Fire Permit Fees
Occupancy Inspection-per hour $96 $96 $99
Christmas Tree Lot Inspection- per hour $96 $96 $99
Circus/Carnival Inspection -Minimum 2 hours $192 $192 $198
Flammable Liquid Tank Site Inspection-Minimum 3 hours $287 $287 $296
Liquid Petroleum Gasses-per hour $96 $96 $99
Magnesium Working -Minimum 2 hours $192 $192 $198
Motor Vehicle Repair Garages -per hour $96 $96 $99.
Oxygen System Installation -Minimum 2 hours $192 $192 $198
Storage/Handling Flammable Liquids-Minimum 2 hours $192 $192 $198
Underground Tank Installation- Minimum 4 hours $384 $384 $397
Underground Tank Removal -Minimum 3 hours $287 $287 $296
Fireworks Stands - Minimum 1/2 hour $49 $49 $51
Metal Foundry- Minimum 2 hours $192 $192 $198
Places of Assembly- Minimum 2 hours $192 $192 $198
Pyrotechnical Special Effects-per hour $96 $96 $99
Public Rifle/Gun Ranges'-Minimum 2 hours $192 $192 $198
Tire Storage Areas in Excess of 1,000 cu. ft. -per hour $96 $96 $99
Automobile Dismantling/Storage Yards - Minimum 2 hours $192 $192 $198
Commercial Woodworking Facilities with Dust Collection
Systems Greater than 25 gallons- Minimum 2 hours $192 $192 $198
Educational/Daycare Centers- Minimum hours $287 $287 $296
Miscellaneous Fire Fees- per hour
Residential Inspection per Sec. 13146.2 of H&S Code $96 $96 $99
Engine Company Standby $96 $96 $99
Hazardous Materials Response $96 $96 $99
Special Inspections $96 $96 $99
Weed Abatement(Processing & Referral) $96 $96 $99
Not included in fee study.Fees determined by County Fire Dept
Page 22 of 43
City of Azusa
Schedule of FeesandCharges
2011-2012
Exhibit 3A
ADULT BUSINESSES
Area Adopted
osed
Item Description 2010-2011 2011 2012
Business Licenses Fee/Unit Fee/Unit
1. Adult-oriented business license See Business License See Business License
Partial Payment of Fees-Additional Charge $15 $15
2. Adult Business License Application Fee $174 $160
Partial Payment of Fees-Additional Charge $15 $15
3. Initial Business License Fee See Business License See Business License
Partial Payment of Fees-Additional Charge - $15 $15 -
4. Annual Renewal Fee $36 $37
Partial Payment of Fees-Additional Charge $15 $15
5. Adult Business License Appeal Fee $2,319 96
$2,3
Partial Payment of Fees-Additional Charge $15 ,3
15
6. Live Entertainer License - - Actual time spent at hourly rate Actual time spent at hourly rate-
of involved City Staff, charged of involved City Staff, charged
against$2,500 initial deposit against$2,500 initial deposit
7. Figure Model License - Actual time spent at hourly rate Actual time spent at hourly rate
• of involved City Staff, charged of involved City Staff,charged
against$2,500 initial deposit against$2,600 initial deposit
8. Live Entertainer/Figure Model License Renewal Actual time spent at hourly rate Actual time spent at hourly rate
of involved City Staff, charged of involved City Staff,charged
against$2,500 initial deposit against$2,500 initial deposit
Plannino
1. Interim Adult Use Planning Permit Actual time spent at hourly rate Actual time spent athourly rate
of involved City Staff, charged of involved City Staff,charged
against$5,060 initial deposit against$5,000 initial deposit
2. Final Adult Use Planning Permit - Actual time spent at hourly rate Aclual time spent at hourly rate
of involved City Staff,charged of involved City Staff,charged
against$5,000 initial deposit against$5,000 initial deposit
3. Extension of Amortization Actual time spent at hourly rate Actual time spent at hourly rate
of involved City Staff, charged of involved City Staff,charged
against$5,000 initial deposit against$5,000 initial deposit
Page 23 of 43
City of Azusa
Schedule of Fees and Charges
2011-2012
Exhibit 4
POLICE
Adopted Adopted Proposed
Service 2009-2010 2010.2011 2011-2012
Area Description Fee/Unit Fee/Unit Fee/Unit
5.067 Noise Disturbance Response Variable Variable Variable
Full cost recovery after 2nd response
S-068 Alarm registration $25 $25 $26
Renewal $16 $16
$17
False Alarm Response- Registered alarm Variable Variable Variable
1st free, $50, $250, $500 thereafter
False Alarm Response- Unregistered alarm Variable Variable Variable
1 st free, $50, $250, $500 incrementally
5-069 DUI Accident Response Investigation $1,160 Variable Variable
Charge at fully allocated hourly rates. Not to exceed
$12,000 per incident by State Law
5.070 Equipment Citation Verification (Azusa PD) No Charge No Charge No Charge
Equipment Citation Verification (Citation by other PD) $15 $10 $15
S-071 Vehicle Verification (Azusa PD) $35 $40 $41
Vehicle Verification (Citation by Other PD) $35 $40 $41
S-072 Public Safety at Special Events:
Officer-per hour $109 $125 $129
Reserve Officer $35 $35 $36
5-072A Booking Services N/A $125 $129
S-073 Entertainment Permit-Temporary $250 $275 $284
Entertainment Permit-Regular $250 $1,100 $1,136
Entertainment Permit-Renewal $250 $1,100 $1,136
S-074 Dance Permit-One Time $40 $45 $46
Dance-Permit-Annual $40 $45 $46
S-074A Pawn Shop Permit $40 $1,375 $1,420
S-0748 Massage Parlor Permit N/A $505 $522
S-074C Carnival Worker Permit N/A $140 $145
5-075 Vehicle Impound Fees $75 Variable Variable
Standard Release-$150
DUI Release - $205
S-076 Repossessed Vehicle Release $0 $15 $15
Page 24 of 43
City of Azusa
Schedule of Fees and Charges
2011-2012
Exhibit 4
POLICE
Service
Adopted Adopted Proposed
2009-2010 2010-2011 2011-2012
Area Description Fee/Unit Fee/Unit Fee/Unit
S-077 Police Records Check/Clear Letter $24 $25 $26
S-078 Immigration Letters $24 $25 $26
S-079 Public Safety Application Background Check $29 N/A N/A
S-081 Police Photo Reproduction • plus cost of photos $58 $25 $26
Photo CD Reproduction $5 to$10 $510$10 $5 to$10
S-082 Video/Audio Tape/CD Reproduction $75 Variable Variable
Dispatch Tape-$110 per tape
Other Tape-$85 per tape
Digital Copy- $85
S-083 Police Report Copy Variable Variable Variable
.60 first page+.20 each additional page
$1 minimum
S-084 Special Computer Search -per hour $81 $86 $89
S-085 Civil Subpoena Processing Variable Variable Variable
No change to current fee of$20 plus reproduction costs
and $150/day deposit+ travel. Regulated Fee
S-086 Duces Tecum Subpoena Processing Variable Variable Variable
$15 per request plus reproduction costs
Fees are set by State law
S-087 Animal Regulation, as per Ordinance:
Program under review for cost savings
Dog License- Regular- 1 year license $40 $80 $80
Dog License- 3 year license $120 $240 $240
Dog License- Neutered - 1 year license $20 $20 $20
Dog License- Neutered -3 year license $60 $60 $60
Senior/Low Income- 1 Dog License Free Free Free
Lifetime with Implanted Microchip $155 $155 $155
Duplicate $10 $10 $10
Late Payment Processing Fee - 50% of License Fee
Voluntary Cal Licenses
3-year License $35 $35 $35
Lifetime with Implanted Microchip $55 $55 $55
S-019 Business Inspection:
Carnival Worker License $35 $140 $145
S-020 Vehicle Code Enforcement Per Court Per Court Per Court
Page 25 or 43
City of Azusa
Schedule of.Fees and Charges
2011-2012
Exhibit 4
POLICE
Adopted Adopted Proposed
Service 2009-2010 2010-2011 2011.2012
Area Description Fee/Unit Fee/Unit Fee/Unit
5-021 Parking Enforcement Per Court" Per Court" Per Court"
S-022 General Code Enforcement Actual Cost Actual Cost Actual Cost
DUI Impound $210 $210 $205
Impound &Collision Tow Service-per hr. (minimum 1 hr.) Variable Variable Variable
Storage Fees - Per Day
Automobiles and Light Trucks $40 Max $40 Max Variable
Trucks over 1 Ton $50 Max $50 Max Variable
Semi-Truck and Trailer $50 Max $50 Max Variable
Motorcycle $46.75 Max $46.75 Max Variable
5-025 Accident Report Investigation. Fee set by State Law. $20 $20 $20
S-027 Alarm Monitoring Service Actual Cost Actual Cost Actual Cost
5-028 Jail $104 $104 $104
S-032.1 Court Order Custody Reimbursement Fee per 24-hour $104 $1.04 $104
period or fraction thereof
Incident Report Variable Variable Variable
50 first page+.15 each additional page
S-032.4 Paramedic Service Actual Cost Actual Cost Actual Cost
S-032.5 Weed Abatement Inspection (Processing & Referring) $301 $301 $311
Traffic Collision Report — Injury $23 $23 $24
Traffic Collision Report -- Non-injury $11 $11 $11
Comm Srvc Officer Special Event Fees per Hour $43 $87.75 $91
Police Aide Special Event Fees per Hour $o $22.06 $23
*$5.00 per violation increase pursuant to SB1407
Page 26 of 43
City of Azusa
Schedule of Fees and Charges
2011-2012
Exhibit 5
RECREATION
Adopted Adopted Proposed
Service 2009-2010 2010.2011 2011-2012
Area Description Fee/Unit Fee/Unit Fee/Unit
S-33 Aquatics Program:
Swimming Lessons- Children/Group (25 min/40 min) $30/$40 $30/$40 $301$40
Swimming Lessons - Children Private $30 $30 $30
Swimming Lessons -Adult/Group (25 min/40 min) $301$40 $30/$40 $30/$40
Swimming Lessons-AdulVPrivate $30 $30 $30
Swimming Team $50 $50 $50
(Additional Child-same family) $45 $45 $45
Lap Swim $2 $2 $2
Water Exercise-Adults $30 N/A N/A
Water Exercise -Seniors (per class period) $0.50 $0.50 $0.50
Lifeguard Training Class $125 $125 $125
Jr. Lifeguard Class $80 N/A N/A
S34 Recreation Swimming:
12 years old &under includes slide $0.50 $0.50 $0.50
Teens up to 17 includes slide $2 $2 $2
Seniors 50 years and older $.4 $1 $1
Adults 18 and older includes slide $2 $2 $2
S-35 Swimming Pool Rental - Minimum of 2 hours/security deposit (refundable)
1-100 people $325/$200 $3501$200 $350/$200
101-250 people $425/$200 $4501$200 $450/$200
251-350 people $525/$200 $550/$200 $550/$200
Additional -Water Slide $1001$50 $100/$50 $100/$50
S-36 Leisure Classes Varies Varies Varies
S-38 Adult Sports Programs:
Adult Baseball $400
$400 $400
Adult Softball $350 $350 $350
Adult Basketball $300 $325 $325
Adult Volleyball $185 $185 $185
Adult Softball Tournaments N/A N/A NIA
Golf Tournament $100 $100 $100
Adult Flag Football NIA NIA $300
S-41 Youth Sports Programs:
Pony Baseball Fee $65 $65 $65
(Additional Child-same family) $60 $60 $60
Winter Pony Baseball $40 $40 $40
(Additional Child-same family) $35 $35 $35
Mighty-Mite Baseball (T-Ball/Coach Pitch) $40 $40 $40
(Additional Child-same family) $35 $35 $35
Mighty-Mite Basketball $40
(Additional Child-same family) $40 $40
$35 $35 $35
Page 27 of 43
City of Azusa
Schedule of Fees and Charges
2011-2012
Exhibit 5
RECREATION
Adopted Adopted Proposed
Service 2009-2010 2010-2011 2011-2012
Area Description Fee/Unit Fee/Unit Fee/Unit
Mighty-Mite.Flag Football $40 $40 $40
(Additional Child-same family) $35 $35 $35
Mighty-Mite Soccer $40 $40 $40
(Additional Child-same family) $35 $35 $35
Flag Football(T Shirt Uniforms)-$25 new: $20 returning $25/$20 $251$20 $25/$20
(Additional Child-same family) $20/$15 $201$15 $20/$15
Basketball (T Shirt Uniforms)-$25 new: $20 returning $251$20 $251$20 $25/$20
(Additional Child-same family) $20/$15 $20/$15 $20/$15
Summer Basketball $45 $45 $45
(Additional Chifd-same family) $40 $40 $40
Volleyball (T Shirt Uniform)- $30 new: $25 returning $30/$25 $30/$25 $30/$25
(Additional Child-same family) $25/$20 $25/$20 $25/$20
Soccer(T Shirt Uniform)-$25 new: $20 returning $251$20 $25/$20 $25/$20
(Additional Child-same family) $20/$15 $20/$15 $20/$15
Canyon City Girls Fast Pitch Softball $45 NIA N/A
(Additional Child-same family) $40 N/A N/A
5-41.1 Ball Diamond Rental
Drag, Line and Water Field-Prepared $25 $25 $25
Staff, scorekeeping - per hour $15 $15 $15
Use of Scoreboards $15 $15 $15
Field Rental-No Lights $25 $25 $25
Field.Rental-With Lights $35 $35 $35
Use of Bases $15 $15 $15
Deposit for Use of Bases $200 $200 $200
Use of Strike Zone Mat $15 $15 $15
Non-resident fee, flat(except Memorial Park) N/A $25 $25
Athletic Field Charge: (Green Space)
Memorial Park-per hour(lights not included) $60 $60 $60
Northside South Field Area -per hour(lights not included) $60 $60 $60
Zacatecas Park $60 $60 $60
Gladstone Park- per hour(lights not included) $30 $30 $30
Lights Included
Non-resident fee, flat(except Memorial Park) N/A $25 $25
5-43 Golden Days Special Events:
2K/5K Run/Walk: Youth Price/Pre-registration/Day of the event $101$15 $5/$10 $5/$10
2K/5K Run/Walk:Adult Price/Pre-registration/Day of the event $15/$20 $15/$20 $15/$20
S-44 Children's-Day Camp ( $90180 per week)($18/$16 per day x 5 days/week)
Weekly Fee- Discount$2.00 for 2nd child in family
Registration fee(one time) $20 $20 $20
Summer Day Camp (per day) $17/$15 $181$16 $181$16
Page 28 of 43
City of Azusa
Schedule of Fees and Charges
2011-2012
Exhibit 5
RECREATION
Service
Adopted Adopted Proposed Area Description 2009-2010 2010.2011 2011-2012 5-47 Recreation Special Events: Fee/Unit Fee/Unit Fee/Unit
Haunted House Dance $10 $10 $10
Back to School Dance $10 $10 $10
Winter Wild Dance $10 $10 $10
Tournament of Champion Dance $10 $10 $10
Spring Thing Dance $10 $10 $10
Summer Is Here Dance $10 $10 $10
Trunk or Treat Car Show vendor $25 $25 $25
Tournament of Champions Finals at APU Events Center(Adult) $3 $3 $3
(Student) $2 $2 $2
(Child3-11) $1 $1
Volleyball Clinic $1
$25 $25 $25
Junior Olympic Track (per school)
$100 $100 $100
Cinco De Mayo Food Vendor $30-$50 $75 $75
Winter Fiesta Food Vendor $75 $75 $75
Memorial Park Facilities
Meeting Room -normal operating hours $30 $30 $30
-outside normal hours $40 $40 $40
- Non-Resident Fee(Flat) $50 $50 $50
Gym or Main Room -normal operating hours $40 $40 $40
-outside normal hours $60 $60 $60
-Non-Resident Fee(Flat) $125 $125 $125
Kitchen (Flat Fee) $50 $50 $50
Non-Resident Fee(Flat) $25 $25 $25
Cleaning (Flat Fee) $50 $50 $50
Cinco de Mayo (Novelty and Craft Vendor Fees) $50 $40 $40
Holiday Crafts (Vendors Fees) $35 $40 $40
Girls Night In $20 $20 $20
Bounce House Application Usage $20 $20 $20
Non-Resident Fee:(Flat) $20 $20 $20
Picnic Shelter Application Rental (Gladstone Park)
Area# 1
Area#2 $20 $20 $20
Area#3 $20 $20 $20
$20 $20 $20
Non-Resident Fee:(Flat) $20 $20 $20
Picnic Shelter Application Rental(Memorial Park)
Single Shelter(Area#2,3,4& 5) $20 $20 $20
Double Shelter(Area# 1& 6) $30 $30 $30
Non-Resident Fee:(Flat) $20 $20 $20
Page 29 of 43
City of Azusa
Schedule of Fees and Charges
2011.2012
Exhibit 5
RECREATION
Adopted Adopted Proposed
Service 2009-2010 2010-2011 2011-2012
Area Description Fee/Unit Fee/Unit Fee/Unit
Picnic Shelter Application Rental (Northside Park)
S-Leg Area # 1 $20 $20 $20
S-Leg Area#2 $20 $20 $20
S-Leg Area#3 $20 $20 $20
S-Leg Area#4 $20 $20 $20
S-Leg Area#5(includes serving table) $30 $30 $30
Non-resident fee(flat) $20 $20 $20
Picnic Shelter Application Rental (Pioneer Park)
NE Section Area # 1 (double shelter) $30 $30 $30
NE Section Area #2 $20 $20 $20
NE Section Area #3 $20 $20 $20
Non-Resident Fee:(Flat) $20 $20 $20
Gazebo Shelter Area #4 $40 $40 $40
Picnic Shelter Application Rental (Zacatecas Park)
NE Section Area# 1 $20 $30 $30
NW Section Area #2 $20 $20 $20
SE Section Area 3 $20 $30 $30
SW Section Area#4 $20 $20 $20
Non-Resident Fee:(Flat) $20 $20 $20
Picnic Sheller Application Rental (Slauson Park)
Section #1 NIA $20 $20
Section#2 -Future NIA $20 $20
Section #3 N/A $20 $20
Section#4 N/A $20 $20
Non-Resident Fee:(Flat) N/A $20 $20
Picnic Shelter Application Rental (Veterns Freedom Park)
Gazebo#1 N/A $20 $20
Gazebo 92 NIA $20 $20
Non-Resident Fee:(Flat) N/A $20 $20
Picnic Shelter Application Rental (Rancho Park)
Area #1 N/A $20 $20
Non=Resident Fee:(Flat) N/A $20 $20
Page 30 of 43
City of Azusa
Schedule of Fees and Charges
2011.2012
Exhibit 6
LIBRARY
Adopted Adopted Proposed
Service 2009-2010 2010-2011 2011-2012
Area Description Fee/Unit Fee/Unit FeelUnit
S-097 Inter-Library Loan Processing $1.50 . $2.00 $2,00
Plus Postage
S-098 Book Reservation per Item $0.25 $0.50 $0.50
S-099 Lost Library Card Processing $5 $3 $3
S-100 Processing Overdue Material:
Per item per day-Adult -$0.20 $0.25 $0.25
Per item per day-Child $0.10 $0.10 $0.10
S-101 Lost/Damage Library Material Processing $10 $15 $15
Plus the cost of the item
Missing AV case(Audio books,DVDs&CDs) N/A NIA $1.00
Missing Bar Code N/A N/A $1.00
Missing pamphlet-AV materials&books N/A N/A $1.00
S-102 Passport Application $25 $25 $25
Rale set by Fed. Govt.
S-103 DVD Rental per Item(for two days) - $1.50 $1.50 - $1.50
S-104 Rental of Library Auditorium
For Profit-during business hours-per hour(minimum 3 hours) $20.00 $25.00 $25.00
For Profit-outside business house-per hour(minimum 3 hours) $20.00 $25.00 $25.00
Non-Profit Organizations-per hour-outside Azusa(min.3 hours) $15.00 $15.00 $15.00
-During business hours $15.00 $15.00 $15.00
-Outside business hours Variable Variable Variable
Resident Non-Profit& Government(minimum 3 hours) No Charge No Charge No Charge
S-104A Library Public Copy Service Variable Variable
Black&white copies-fee per copy $0.20 $0.20
Color Copies-fee per copy $0.50 $0.50
S-1048 Library Fax Service - Variable Variable
Domestic-$2 per page
International-$4 for the first page plus$1 for each additional
Library Cards No Charge No Charge No Charge
Personal Computer Usage-First 2 hours No Charge No Charge No Charge
Personal Computer Usage-Guest pass(non library cardholders
and usage in excess of 2 hours) N/A NIA $2 -
Page 31 o143
City of Azusa
Schedule of Fees and Charges
2011.2012
Exhibit 6
LIBRARY
S-52 m Filing Special Materials per Item Request No Charge No Charge No Charge
S-53 Photocopy Charges per Page(Rate set by concessionaire) N/A N/A NIA
Black&White Copies 0.15 0.15 0.15
Color Copies - 0.25 0.25 0.25
Page 32 of 43
City of Azusa
Schedule of Fees and Charges
2011-2012
Exhibit 7
Utilities
Adopted Adopted Proposed
Area 2009-2010 2010-2011 2011-2012
Item Description - Fee/Unit Fee/Unit Fee/Unit
Utility Services
5.105 New Utility Account Setup -
Connect Fee-Apt. Owners N/A NIA NIA
Connect Fee-All Others $42 $45 $45 45
Same day connection(7:0Oam-3:OOpm)-$35 N/A $35 $35
Same day connection(3:OOpm-5:30pm)-$85 N/A $85 $85
Fri-Sat 7am-8pm(If EL only,WTR only,or both) NIA $205 $205
Positive Identification check-$1.25 - NIA $1.25 $1.25
5.106 Utility Delinquent Turn Off/On
7 am-spm $35 - N/A NIA
5pm-12am - $119 N/A N/A
7am-3pm N/A $35 $35
3pm-5:30pm N/A $85
$85
Fri-Sat 7am-8pm(If EL only, WTR only;or both) N/A $205 $205
Industrial/Unusual N/A $290 $290
Late Payment Penalty -
$7.50 or 5%oftotaloutstanding balance,whichever is greater
.5-107 Theft of Water/Light Investigation $238 $250 $250
Damages and estimated usage will also be billed
5.108 Water Pressure Test $61 $165 $165
1st test free per calender year
Test fee refunded if there is a system problem
S-109 Water Meter Test - Variable
Variable
Charge fully allocated hourly rate
5.110 Water Quality Test _ $109 $125 $125
Plus lab costs
S-111 Flow Test $366 $275 $275
5-112 Temporary Meter Rental Services Variable Variable Variable.
$130 per meter plus$1,000 deposit
S-113 New Water Meter Installation $226 $200 $200
plus material costs
5-114 New Water Service Installation
31W'- 1" $2,558 - $3,000 $3,000
Deposit
2" $3,047 $3,200 $3,200
Deposit
3' $6,823 $6,823 $6,823
Deposit
4" $7,432 $7,432
Deposit $7,432
6" $9,382 $9,382 $9,382
Deposit
Page 33 of 43
City of Azusa
ScheduleofFees and Charges
2011-2012
Exhibit 7
Utilities
Adopted Adopted Proposed
Area X2009-2010 2010-2011 2011-2012
Item Description Fee/Unit - Fee/Unit Fee/Unit
Utility Services
S-115 New Backflow Device Inspection Review - $366 $340 $340
5-116 Annual Backflow Device Inspection Review $123 $80 $80
5-117 Water Service Various Various Various
No change to various rates based on service size and usage
S-118 Sewer Blockage Check $354 Variable Variable
$500 minimum charge plus fully allocated hourly rates
No charge, if City fault.
S-119 Sewer Dye Test - $200 $115
$115
5-120 Emergency Sewage Spill Response Actual Actual Actual
Fully allocated hourly rate for all responding personnel
S-121 Wastewater Service
City to perform study to determine recovery of system replacement costs. -
S-122 Electric Meter Test
One free test per calender year
Refunded if the meter is running fast
Residential - $182 $160 $160
Commercial $348 $370 $370
Industrial $513 $440
$440
5-123 Total Electrical Service Re-Install $513 - $740 $740
Plus materials
S-124 Additional Electric Span Install - $513 $725 $725
Plus materials
Sa125 Temporary Electric Installation
Overhead<100 It
Underground<50 ft
All $513 $740 $740
Plus material -
5-126 Temp Single Phase Transformer Installation $3,098 $3,098 $3,098
Minimum plus material costs
S-127 Temp Three Phase Transformer Installation $6,200 $6,200 $6,200
Minimum plus material costs
Page 34 01'43
City of.Azusa
Schedule of Fees andCharges
2011-2012
Exhibit 7
Utilities
Adopted Adopted Proposed
Area 2009-2010 2010-2011 2011.2012
Item Description Fee/Unit -Fee/Unit Fee/Unit
Utility Services
5-128 Electric Line Extension/Upgrade Actual Actual Actual
Fully allocated hourly rates
5-129 Electric Services Various Various Various
Various rates depending on type of services and usage,time of year and time of day.
5.130 Banner Installation $465 $580 $580
5-131 After Hours Standby/Call Out Actual Actual Actual
Full allocated hourly rates with a two hour minimum.
Water SystemDevelopmentFees:'"(1)
Residential: -
Single family residential=$10,799.73/acre,$1,800.04/dwellingunit $10,521.34/$1,753.63 $10,717.11/$1,786.27 $10,799.73/$1,600.04
Multi-family residential =$18,446.76/acre,$1,152.94/dwellingunit $17,971.26/$1,123.22 $18,305.64/$1,144.12 $18,446.761$1,152.94
Commercial/Industrial:
Commercial=$8,277.81/acre, $0.821sf $8064.44/$0.80 $8:214.491$0.82 $8,277.81/$0.82
Industrial=$8,908.60/acre, $0.35/sf $8,678.9640.34 $8.840.44/$0.35 $8,908.601$0.35
Park/School,
School, per acre or unit $6,796,94 $6,923.40 $6,976.77
Park, per acre or unit - $3,110.45 $3,168.32 $3,192.74
Water System Annexation Fees:"'(p
Residential:
Single family residential=$4,705.40/acre,.$784.32/dwelling unit $4,584.101$764.10 $4,669.401$778.32 $4,705.401$784.32
Multi-family residential =$8.037.631acre,$502.36/dwelling unit $7,830.451$489.41 $7,979.141$498.51 $8,037.63/$502.36
Commercial/industrial:
Commercial=$3,606.38/acre,$0.35/sf $3,513.421$0.34 $3,578.79/$0.35 $3,606.381$0.35
Industrial= $3,881.74/acre, $0.15/sf $3,781.68/$0.14 $3,852.041$0.14 $3,881.74/$0.15
-Park/School:
School, per acre or unit $2,961.53 $3,016.63 $3;039.89
Park, per acre or unit $1,355.49 $1,380.72 $1,391.36
—Approved by City Council on 08/07/06
Page 35 of 43
City of Azusa
Schedule of Fees and Charges
2011-2012
Exhibit 8
BUSINESS LICENSES
Adopted Adopted Proposed
Service 2009-20010 2010-2011 2011-2012
Area Description Fee/Unit Fee/Unit Fee/Unit
S-133 Application Fee-New Business
Outside Contractor $71 $52 $54
Reinstate Outside Contractor $71 $40 $41
Rental Business $71 $52 $54
All Others $148 $171
$177
First offense administrative penalty for business license
related violations $250 $250 $250
S-134 Home Occupation Permit $66 $85 $88
5-135 New Taxi/Tow Truck Permit $590 $525 $542
S-136 Massage Parlor Technician Permit $194 $205 $1,075
Massage Business Operators Permit N/A N/A $2,100
Massage Facility Inspection N/A N/A $260
S-137 Application Fee-Renewal $36 $21 $22
Field Collection Fee on delinquent accounts $59 $26 $27
Partial Payment of Fees -Additional Charge $15 $15 $15
S-138 Business License Duplicates $12 $13 $13
5-139 Printouts of Business License Lists $11 $20 $21
5-140 Solicitor Permit-All
1 st Solicitation $53 $57 $59
Each Additional Permit $35 $38 $39
5-141 Yard Sale Permit Not required" Not required' Not required'
S-142 Bingo Permit $200 $295 $305
S-143 Fireworks Stand Permit $277 $325 $336
S-96 Filming or Other Use of City Facilities -per day $1,227 $1,227 $1,267
25% Discount for Azusa-based nonprofit organizations
Filming on Private Property $354 $354 $366
5.97 Registration Fee for Non-profit Businesses within a $41 $41 $42
Commercial Building, i.e. banks, schools, etc.
Ordinance No. 07-05,approved by Council on 05/07/07
Page 36 of 43
City of Azusa
Schedule of Fees and Charges
2011.2012
Exhibit 9
ADMINISTRATIVE PROCESSING COSTS
Service Adopted Adopted Proposed
2009-2010 2010-2011 2011.2012
Area Description Fee/Unit Fee/Unit Fee/Unit
S-144 Returned Check Processing- 1 st Check/2nd Check $251$35 $48 $48
Fees set by State Code
S-145 Re-issuance of lost checks $83 $60 $62
S-146 Document Reproduction $0.56 $0:60 $0.62
$.20 each additional sheet
No charge if the report is 4 pages or less
Certain documents specified in the Government Code$0.10
S-146.1 Documents reproduced on CD-Charge for Media $10 per CD $5 per CD $5 per CD
5-147 Document Certification $36 $30 $31
S-148 Tape/DVD Copy Service $3 NIA N/A
Tape $12
DVD $12
$14 $14
5.149 Candidate Processing $25 $25 $25
Fee is set by State Law
S-149A Initiative Procesing N/A $200 $200
Fee is set by Stale Law
5-150 Notary Service $0 $0 $10
Fee set by State Code
Project specifications and plans $48 $48 $50
$10.00 additional if mailed
5-88.1 Processing of Payroll Gamishments per Transactions-set by $0 $0 $0
Court Order
5-89 Map and Publication Production Sale
To Azusa Residents-maximum $0 $0 $0
Blueprint Reproduction $0 $0 $0
S-91 Code Updating-annual $201 $201 $208
5-93 Records Research Service:
15 minutes or less $19 $19 $20
Over 15 minutes-per 1/4 hour or part thereof $24 $24 $25
Page 37 of 43
City of Azusa
Schedule of Fees and Charges
2011-2012
Exhibit 9
ADMINISTRATIVE PROCESSING COSTS
Adopted Adopted Proposed
Service 2009-2010 2010-2011 2011-2012
Area Description Fee/Unit Fee/Unit Fee/Unit
5-94 Bond Issuance and Administration-(includes extra$50 per hour) $354 $354 $366
5.48.1 Rental of Civic Center Auditorium
During City's normal business hours until 4:OOpm-per hour $50 $50 $50
After 4:00 p.m.,weekends or holidays-per hour $100 $100 $100
Non-resident groups-Additional fee per event $50 $50 $50
(25% discount for Azusa-based non-profit organizations)
Page 38 of 43
City of Azusa
Schedule of Fees and Charges
2011-2012
Exhibit 10
TRANSPORTATION
Adopted Adopted Proposed
Service 2009-2010 2010-2011 2011.2012
Area Description Fee/Unit Fee/Unit Fee/Unit
Monthly Foothill Transit Passes
Senior/Disabled $20/$17 $20/$17 $20/$17
Student K-12 $301$24.75 $30/$24.75 $301$24.75
College/Vocaffonal $30/$24:75 $30/$24.75 $301$24.75
Local Lines $66/$52 $661$52 $66/$52
Silver Streak $96/$76 $96/$76 $96/$76
Express 4 Discontinued Discontinued Discontinued
Commuter Express $155/$135 $155/$135 $1551$135
Discounted passes are available to eligible users and on a first come-first serve basis.
Dial-A-Ride Transit(one-way)
Medical and Social Services:
Azusa, Covina, Duarte, Glendora $0.50 $0.50 $0.50
Baldwin Park, Monrovia, San Dimas, West Covina $1.50 $1.50 $1.50
Non-medical appointments limited to City limits $0.50 $0.50 $0.50
Senior Lunch Program $0.25 $0.25 $0.25
Available to eligible users
Metrolink Monthly Passes
City residents save $25 on monthly passes Variable Variable Variable
Employees of Azusa businesses receive$15 or a match of
the amount offered by the employer up to a limit of$25. Variable Variable Variable
Page 39 of 43
City of Azusa
Schedule of Fees and Charges
2011.2012
Exhibit 11
WOMAN'S CLUB AND SENIOR CENTER
Adopted Adopted Proposed
Service 2009-2010 2010-2011 2011-2012
Area Description Fee/Unit Fee/Unit Fee/Unit
S-48 Woman's Club Rental to Public Coordinated by Contractor:
Weekdays Meetings -8 a.m. -5 p.m. (add'I hours $75 each) $250 $250 $250
Friday Evening Event $300 $300 f $300
Saturday Afternoon Event(until 5p.m,) $400 $400 $4DO
Saturday Afternoon Event(past 5p.m.) $500 $500 $500
Saturday.Evening $600 $600 $600
Sunday Event-Anytime $400 $400 $400
Event Liability Insurance $125 $125 $125
Security Deposit $300 $300 $300
Refundable, deposit to hold date
Patio Wedding Ceremony $300 $300 $300
Fee split between City and Contractor
Additional time > 5 Hours $250 $250 $250
Per hour,fee split between City and Contractor
Quin cinera-Anytime $700 $700
Cleaning fee $
$100 $100 $1100
00
Decorating fee outside normal hours of operation (per hour) $15 $15 $15
Woman's Club-For Azusa based Non-Profit Organizations
Building Rental (per hour including setup and clean up time) $50 $50 $50
Kitchen (flat fee) $75 $75 $75
Damage Deposit $300 $300 $300
Staffing(per hour) $15 $15 $15
Cleaning Fee $100 $100 $100
Event Liability Insurance $125 $125 $125
Alcohol Liability Insurance $200 $200 $200
Gazebo at City Hall $300 $300 $300
S-48.3 Rental of Senior Center
Small Class Rooms:(non-profit)/(profit)per hour $30/$50 $30/$50 $301$50
Large Room:(non-profit)/(profit)per hour S6051 DO $50/$90 $50/$90
Kitchen:(ndn-profit)/(profit)flat fee $50/$75 $50/$75 $501$75
Staffing:(after hours only)(non-profit)/(profit)minimal per hour $30/$30 $30/$30 $30/$30
Cleaning Fee:flat fee $225 $225 $225
Security Deposit: $300 refundable deposit $200 $300 $300
Non-Resident Fee(flat) $50 $50 $50
Decorating fee outside normal hours of operation (per hour) $15 $15 $15
S-48.2 Special Event Insurance (Actual Cost of Coverage) -depending $125 $125 $125
on activity and Certificate of Insurance-per hour
Alcohol Liability Insurance $200 $200 $200
Senior Lunch Program (suggested)donation $1.85 $1.85 $1.85
Page 40 of 43
City of Azusa
Schedule of Fees and Charges
2011-2012
Exhibit 11
WOMAN'S CLUB AND SENIOR CENTER
Adopted Adopted Proposed
Rental of Northside Rental Recreation Center
Small Class Rooms:(non-profit)/(profit) per hour $30/$50 $30/$50 $30/$50
Large Room:(non-profit)/(profit) per hour $60/$100 $60/$75 $601$75
Kitchen:(non-profit)/(profit)per hour $50/$75 $50/$75 $501$75
Staffing:(non-profit)/(profit) per hour $30/$30 $30/$30 $30/$30
Cleaning Fee:flat fee $225 $225 $225
Security Deposit: $300 refundable deposit $200 $300 $300
Non-Resident Fee (flat) $50 $50 $50
Alchohol Liability Insurance N/A $200 $200
Decorating fee outside normal hours of operation (per hour) $15 $15 $15
Page 41 of 43
City of Azusa
Schedule of Fees and Charges
2011-2012
Exhibit 12
GIS MAPS
Adopted Adopted Proposed
Area 2009-2010 2010-2011 2011-2012
Item Description Fee/Unit Fee/Unit Fee/Unit
S-16.1 Paper Map Products Price List
1. Public Access Terminal-Screen Viewing No Charge No Charge No Charge
2. City Map Books $12 $12 $12
3. A Size Plot; 8.5 X 11 $12 $12 $12
4. A Size Plot: 8.5 x 11 with photo $19 $19 $20
5. B Size Plot: 11 x 17 $12 $12 $12
6. B Size Plot: 11 x 17 with photo $19 $19 $20
7. C Size Plot: 17 x 22 $30 $30 $31
8. C Size Plot: 17 x 22 with photo $41 $41 $42
9. D Size Plot: 34 x 22 $59 $59 $61
10. D Size Plot: 34 x 22 with photo $77 $77 $80
11. E Size Plot: 34 x 46 $94 $94 $97
12. E Size Plot:34 x 46 with photo $153 $153 $158
13. Zoning Citywide Book(11 x 17 sheets) $59 $59 $61
14. City General Plan Land Use or Zoning Map(3 x 5 ft.) $30 $30 $31
15. City General Plan Land Use or Zoning Map (6 x 6 ft.) $59 $59 $61
16. Hourly Charge for Custom Mapping Work $77 $77 $80
Page 42 of 43
City of Azusa
Schedule of Fees and Charges
2011-2012
Exhibit 13
Redevelopment
Adopted Adopted Proposed
Service 2009-2010 2010.2011 2011-2012
Area Description FeelUnit Fee/Unit Fee/Unit
S-480 Loan Subordination Fee $235 $235
$243
Loan Fee Processing
Page 43 of 43
RESOLUTION NO. 11-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, ESTABLISHING CERTAIN DEVELOPMENT PROJECT FEES
AND SERVICE CHARGES
WHEREAS, Chapter 8 (commencing with section 66016) of Division I of Title 7 of the
California Government Code establishes a procedure for adopting fees or service charges for
development projects; and
WHEREAS,the City Council of the City of Azusa has determined that the cost of providing
certain facilities or services is not of general benefit,but of special benefit to the applicant seeking to
process a development application; and
WHEREAS,the City Council has further determined that developer contribution in the form
of development impact fees is necessary to offset the impact of future development on already-
established community facilities and services and to maintain the current levels of services for these
public facilities; and
WHEREAS, the City is authorized to impose fees which will cover but do not exceed the
estimated reasonable cost of providing the service or facility for which the fee is imposed; and
WHEREAS, current fees charged for community development services or facilities do not
fully recover the actual cost of providing the such services; and
WHEREAS, Government Code sections 66016 and 66018 provide that the City may adopt
new fees or increase existing fees after providing notice and holding a public hearing; and
WHEREAS,notice of a public hearing on the establishment of new and increased fees was
published in accordance with provisions of section 6062a of the California Government code;
WHEREAS,notice of public hearing was mailed to all interested parties who filed a written
request for a mailed notice with the City;
WHEREAS, on June 20, 2011, at the time and place specified in the published and mailed
notices, the City Council held a public hearing as required by law to allow oral or written
presentations prior to levying new fees or service charges and prior to approving an increase in
existing fees or service charges; and
WHEREAS, at least ten (10) days prior to the commencement of the hearing, there was
made available to the public a report containing the cost, or estimated cost, of providing the service
for which the fee or service charge will be levied, and the revenue sources for providing such
services; and
WHEREAS,based upon evidence provided,the City Council hereby determines that the fees
set forth in the Schedule of Fees and Charges for Fiscal Year 2011/2012 attached hereto and
incorporated herein by reference will not exceed the estimated reasonable cost of providing the
community development services and facilities for which the fee is charged; and
}
WHEREAS, the proposed fees are statutorily and categorically exempt from the
requirements of the California Environmental Quality Act since citing these fees fits within the
statutory exemptions for local agency decisions involving the adoption and collection of rates,tolls
and other charges,pursuant to Public Resources Code Section 21080(b)(8)and Section 15273 of the
California Environmental Quality Act Guidelines.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, DOES FIND AND DECLARE THAT:
SECTION 1. Adoption of Schedule of Fees. The City Council hereby adopts a fee schedule
for the services set forth in the Schedule of Fees and Charges for Fiscal Year 2011/2012 attached
hereto and incorporated herein by reference.
SECTION 2. Collection of Fees. That the City is authorized to collect the user fees set forth
herein.
SECTION 3. Effective Date. This resolution shall become effective sixty(60)days from its
adoption.
PASSED, APPROVED AND ADOPTED ON JUNE 20, 2011.
Joseph R. Rocha, Mayor
I HEREBY CERTIFFY that the foregoing Resolution No. 11- , was duly adopted at a
regular meeting of said City Council on the 20th day of June 2011, by the following vote of the
Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS,HANKS;:RO_CH_A
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
Vera Mendoza, City Clerk
f
RESOLUTION NO. 11-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, ESTABLISHING A USER FEE SCHEDULE FOR VARIOUS
MUNICPAL ACTIVITIES AND SERVICES
WHEREAS,the City of Azusa is empowered to impose reasonable service fees for a variety
municipal benefits and services; and
WHEREAS, the City Council of the City of Azusa has determined that the users of these
services should be charged fees to cover the City's expenses for providing these services; and
WHEREAS,the City Council has determined that it is necessary to adopt a Schedule of Fees
and Charges which sets forth charges for these services; and
WHEREAS, it is the intention of the City Council that the fees set forth herein shall cover,
but not exceed, the estimated reasonable cost of providing the service for which the fee is charged,
except for such fees that may legally generate revenue; and
WHEREAS,based upon evidence provided,the City Council hereby determines that the fees
cover,but do not exceed, the reasonable cost of providing the services for which the fee is charged;
and
WHEREAS, the schedule of Fees and Charges is statutorily and categorically exempt from
the requirements of the California Environmental Quality Act since citing these fees fit within the
statutory exemptions for local agency decisions involving the adoption and collection of rates,tolls
and other charges,pursuant to Public Resources Code Section 21080(b)(8)and Section 15273 of the
California Environmental Quality Act Guidelines.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, DOES FIND AND DECLARE THAT:
SECTION 1. Adoption of Schedule of Fees. The City Council hereby adopts a fees schedule
for the services set forth in the Schedule of Fees and Charges for Fiscal Year 2011/2012 attached
hereto and incorporated herein by reference.
SECTION 2. Collection of Fees. That the City is authorized to collect the user fees set forth
herein.
SECTION 3. Effective Date. This resolution shall become effective upon its adoption.
PASSED, APPROVED AND ADOPTED ON JUNE 20'", 2011.
Joseph R. Rocha, Mayor
I HEREBY CERTIFFY that the foregoing Resolution No. 11- , was duly adopted at a
regular meeting of said City Council on the 20th day of June 2011, by the following vote of the
Council:
AYES: COUNCILMEMBERS: GONZALES, CAR_ RILLO,..MA-CIAS,'HANKS ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
Vera Mendoza, City Clerk
�J•�F'g2G
..,
Jill
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN, that a PUBLIC HEARING will be held at a
meeting of the City Council of the City of Azusa on TUESDAY, JUNE 20, 2011,
at 7:30 P.M., or as soon thereafter as the matter may be heard, at the Azusa
Auditorium, 213 E. Foothill Boulevard, Azusa CA 91702, to receive and
consider all evidence and reports presented at said hearing and/or obtained
previously by said Council relative to the City's schedule of fees and charges for
its various services, for which users make a direct payment proportionate to the
services rendered.
All interested persons are notified to attend and express their opinions on
these topics.
Any person wishing to testify may file a written statement prior to that time,
and/or may appear and be heard.
If you challenge the proposed actions in Court, you may be limited to
raising only those issues you or someone else raised at the pubic hearing
described in this notice, or in written correspondence delivered to the City Clerk
or City Council at, or prior to, the public hearing.
Dated: June 29, 2011
/S/VERA MENDOZA, CITY CLERK
Publish Azusa Herald: June 18 and 25, 2011
P
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_.. aaw-.-. k .: )FRTdN.H'�561M- as suasura�r,'� i*+as e.
-
AGENDA ITEM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: SONIA CARVALHO, CITY ATTORNEY
VIA: FRANCIS M. DELACH, CITY MANAGER°'
DATE: JUNE 20, 2011
SUBJECT: POLICE CHIEF PART-TIME/POST RETIREMENT EMPLOYMENT
AGREEMENT
RECOMMENDATION:
That the City Council approve the attached Police Chief Part-Time Post Retirement Employment
Agreement.
BACKGROUND:
Police Chief Robert Garcia informed City Manager Delach of his desire to submit retirement
papers Ca1PERS for a final retirement date of June 29, 2011. City Manager Delach has
attempted to dissuade Chief Garcia, but has also notified the City Council that the Chief is in the
process of submitting retirement forms.
Acceptance of the part-time arrangement would result in a savings of approximately $195,000
over the next fiscal year if his successor is an internal candidate.
Should the City Council desire to retain Mr. Garcia, in accordance with Government Code
section 22122, which reads in part as follows:
"A retired person may serve without reinstatement from retirement or loss or interruption of
benefits provided by this system, as follows:
(h) Upon appointment by the governing body of a contracting agency to a position deemed by
the governing body to be of a limited duration and requiring specialized skills ...These
appointments, in addition to any made pursuant to Section 21224, shall not exceed a total for all
employers of 960 hours in any fiscal year."
The position of Police Chief is unique in that unless a continuation of employment is arranged
prior to formal retirement; a full background and other qualifying measures must be taken if
there is any separation of service.
45635.00OOA16042032.1
The City Manager requested the City Attorney to prepare a Part-Time Post Retirement
Employment Agreement to be considered by the City Council. The proposed employment
agreement provides the terms and conditions of Mr. Garcia's part-time employment at the hourly
rate of $91.00 of his salary at the time of his retirement. Mr. Garcia shall not receive any
benefits or allowances, but shall be entitled to the continued use of City equipment and
resources, such as his automobile for emergency response, a computer, and cell phone.
FISCAL IMPACT:
The employment agreement provides for an hourly rate of compensation and pursuant to
Ca1PERS regulations the part-time employment shall not exceed 960 hours. Thus, the agreement
represents a significant savings to the City as it does not provide for fringe benefits or retirement
contribution costs. It is estimated that the savings of this option will be up to $195,000 for the
fiscal year.
Attachment:
Part-time/Post Retirement Police Chief Employment Agreement
45635.000OA\6042032.1 -2-
>a
i
CITY OF AZUSA
PART-TIME/POST RETIREMENT
POLICE CHIEF EMPLOYMENT AGREEMENT
This AGREEMENT (hereinafter referred to as "Agreement") for part-time
employment is made and entered into between Robert B. Garcia (hereinafter referred to as
"Employee") and the CITY OF AZUSA, a municipal corporation organized under the laws of
the State of California (hereinafter referred to as "City"), in order to provide, in writing, the
terms and conditions of part-time employment with the City. City and Employee are sometimes
individually referred to herein as "Party" and collectively as "Parties."
WHEREAS, Government Code sections 21221 and 21224 provide that a public
agency contracting with the California Public Employees Retirement System (CalPERS) may
appoint a retired employee under CalPERS to a position deemed by the governing body to be of
limited duration and requiring specialized skills, subject to certain limitations and restrictions on
the pay rate and the hours of employment for such appointee;
WHEREAS, Employee has, in accordance with the terms of his existing
employment agreement, notified City that June 29, 2011 will be his last day of employment with,
which agreement will automatically expire as of the same date;
WHEREAS, effective June 29, 2011, Employee will be deemed a retired
employee under CalPERS and no longer an employee of City; and
WHEREAS, the City Council has determined in accordance with Government
Code sections 21221 and 21224 that Employee possess specialized skills that are needed by City
for a limited duration.
NOW, THEREFORE, the Parties hereto agree as follows:
1. Part-time Employment
City agrees to hire Employee on a part-time basis commencing on June
30, 2011 and terminating on December 31, 2011, unless extended in writing based on City
Council approval in accordance with CalPERS regulations. Employee agrees and does accept
employment upon the terms and conditions set forth herein.
2. Duties and Obligations of Employee
At the direction of the City Manager Employee agrees to serve as the
City's Police Chief. Employee agrees to perform such duties in accordance with all federal, state
and local laws and to the best of his ability in an efficient and competent manner. In addition,
Employee agrees that he will not engage in any activity that may be competitive with City's
business or pose a conflict of interest with that business and that he will not misuse, nor
improperly disclose, any confidential or other proprietary information of City.
45635.00OOA16041989.1
i
3. Compensation; Benefits.
Employee's compensation shall be at the hourly rate paid to Employee as
of June 30, 2011 which is deemed to be Ninety One Dollars ($91.00). Said rate shall be payable
at the same time and in the same manner as other employees of City are paid. Employee shall
not receive any other benefits or allowances. However, Employee shall be entitled to continue to
access and use City equipment and supplies, such as a vehicle for emergency response,
computers and cell phones to provide service to the City.
4. Work Schedule.
Employee shall work a part-time schedule subject to the limitations
required under Government Code sections 21221 and 21224.
5. Termination of Agreement.
The Parties hereby expressly agree that the employment relationship
created by this Agreement is "at will" and either City or Employee may terminate the
relationship for any reason, with or without cause, without prior written notice. In addition and
notwithstanding any other provision of this Agreement or any ordinance, resolution or policy of
City, Employee hereby acknowledges and agrees that Employee shall not be entitled to any
hearing or due process rights in connection with any disciplinary or termination action
undertaken against Employee by City, and that this Agreement sets forth the only terms and
conditions applicable to the termination of Employee's employment.
6. Modification.
Any modification of this Agreement will be effective only if it is in
writing and signed by both Parties.
7. Entire Agreement.
This Agreement supersedes any and all other agreements, either oral or in
writing, between City and Employee. This Agreement contains all of the covenants and
agreements between the Parties with respect to Employee's employment by City in any manner
whatsoever. Each Party to this Agreement acknowledges that no representations, inducements,
promises, or agreements, oral or otherwise, have been made by any Party, or anyone acting on
behalf of any Party, which are not embodied herein, and that no other agreement, statement or
promise not contained in this Agreement shall be valid or binding on either Party.
8. Law Governing Agreement.
This Agreement shall be governed by and construed in accordance with
the laws of the State of California. Venue shall be in Los Angeles County, California.
9. Notices.
I
A. Any notice to be given hereunder by either Party to the other shall
be in writing and may be transmitted by personal delivery or mail, registered or certified, postage
prepaid, with return receipt requested. Mailed notices shall be addressed to the following
address:
City of Azusa
Attn: Assistant City Manager
213 E. Foothill Blvd.
Azusa, CA 91702
B. Notices delivered personally shall be deemed communicated as of
the date of actual receipt. Mailed notices shall be deemed communicated as of
the date of
mailing, plus two (2) days.
10. Assistance of Counsel.
Each Party to this Agreement warrants to the other Party that it has either
had the assistance of counsel in negotiation for, and preparation of, this Agreement or could have
had such assistance and voluntarily declined to obtain it.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the
20th day of June, 2011.
CITY OF AZUSA
By:
City Manager
EMPLOYEE
By:
Robert B. Garcia
AGENDA ITEM
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: F.M. DELACH, CITY MANAGER
DATE: JUNE 20, 2011
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO
EXCEED $8.5 MILLION AGGREGATE PRINCIPAL AMOUNT CITY OF
AZUSA COMMUNITY FACILITIES DISTRICT NO. 2002-1 (SPECIAL TAX
REFUNDING BONDS, SERIES 2011), APPROVING THE EXECUTION AND
DELIVERY OF AN INDENTURE, A BOND PURCHASE AGREEMENT,
AND THE PREPARATION OF AN OFFICIAL STATEMENT AND OTHER
MATTERS RELATED THERETO
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution authorizing the
refinancing of the Community Facilities District 2002-1 Special Tax Bonds (Mountain Cove)
and to initiate the sale of the bonds once homeowner savings is no less than$170 per year.
BACKGROUND
On December 19, 2002, the City of Azusa issued $8,980,000 Special Tax Bonds, 2002 Series A
for the Community Facilities District No. 2002-1 (Mountain Cove) (the "2002 Bonds"). The
2002 Bonds were issued with a 6.0% coupon in 2032 and are currently callable on September 1,
2011 at a price of 101%.
ANALYSIS
The following provides staff's analysis of the proposed refinancing of the 2002 Bonds.
Financing Summary
The proposed 2011 Bonds would be approximately $7.8 million in par amount with a final
maturity in 2032, which is the same as the final maturity for the 2002 Bonds. The final interest
rate structure will be determined when the 2011 Bonds are priced and sold. The pricing date
would be targeted for sometime in June or July, assuming that interest rates are attractive. The
bond closing and distribution of net proceeds is expected.to occur the last week of July, making
this a current refunding. We propose to have the City maintain its one time advance refunding
ability for future use. By closing the last week of July, the City is able to call the 2002 Bonds on
a current basis on September 1, 2011.
Based on current interest rates and funds held by the Trustee, total savings over the life of the
bonds is nearly $1.4 million, or, on average, approximately $66,000 annually. This results in net
present value savings of$231,000, or 2.7% of refunded par amount. The public finance industry
rule of thumb considers a refinancing that result in over 3.0% of refunded par amount are "in the
money". Given the following four factors: 1) volatility of the interest rate market; 2) highly
competitive interest rates assigned to the bonds in 2002; 3),limited window of opportunity for
the City to execute a current refunding; and 4) desire to lock in savings for the property owners
now, staff recommends a slightly lower savings target of 2.50%. Savings from the refinancing
will lower the special tax for each resident within the Mountain Cove subject to the CFD
assessment.
Documents to be Approved
Approval of the Resolution approving, authorizing and directing execution of certain tax
allocation documents, authorizing and directing the sale of Special Tax Bonds, approving a
Preliminary Official Statement, and authorizing and directing certain actions with respect thereto
will authorize the execution of the following documents which are not included with the
document due to their'length, but are available for review in the City Clerk's Office:
• Fiscal Agent Agreement - This document contains the terms of the Bonds, including
payment and redemption provisions, definition and pledge of Special Tax Revenues to
pay the Bonds, Rights and Duties of the Trustee, remedies upon a default in the payment
of the Bonds, and final discharge of the Bonds and other related matters.
• Escrow Deposit and Trust Agreement - This document contains terms by which the
Trustee will hold funds on the behalf of the City and bond holders sufficient funds
received from the refinancing to pay and discharge all or a portion of the indebtedness of
the Prior Agreement at or before maturity.,
• Preliminary Official Statement - This is the City's document pursuant to which the
Bonds will be offered for purchase by the public. This document must contain•all facts
material to the Bonds and the City (with certain permitted exceptions to be completed in
the final Oficial Statement)and must not omit any such material facts.
• Bond Purchase Agreement - This document contains the obligation of the underwriter
to accept and pay for the Bonds, provided that all of the covenants and representations of
the City are met and certain other conditions excusing performance by the underwriter do
not exist.
FISCAL IMPACT
The bonds are limited obligations of the District, payable solely from special tax revenue. The
proposed CFD refunding bonds will not be a direct obligation of the City of Azusa. Neither the
faith or credit, nor the taxing power of the City, County, State or any political subdivision is
pledged to the repayment of the bonds.
The refinancing of the bonds will accomplish will provide savings of $170 annually to the
homeowners (a 9% - 10% reduction) through a reduction to the annual tax levy established to
repay the initial CFD bonds.
To assist in the overall savings goals, staff has negotiated, and the City's Financial Advisor and
Underwriter have agreed to, a fee reduction of 10%.
Attachments:
1. Resolution of the City Council of the City of Azusa approving the issuance by the City of
Azusa of its Community Facility District 2001-1 Series 2011 Special Tax Bonds
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AZUSA AUTHORIZING THE ISSUANCE OF SPECIAL TAX
REFUNDING BONDS FOR CITY OF AZUSA COMMUNITY
FACILITIES DISTRICT NO. 2002-1 IN AN AGGREGATE
PRINCIPAL AMOUNT NOT TO EXCEED $8,500,000 AND
APPROVING CERTAIN DOCUMENTS AND TAKING.
CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH
WI-LEREAS, the City Council of the City of Azusa (the ("City") has heretofore
undertaken proceedings and issued bonds in the aggregate principal amount of $8,980,000 (the
"2002 Bonds") on behalf of the City of Azusa Community Facilities District No. 2002-1
(Mountain Cove), County of Los Angeles, State of California (the "Community Facilities
District') pursuant to the terms and conditions of the Mello-Roos Community Facilities Act of
1982, as amended, being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the
State of California (the"Act'); and
WHEREAS, the City Council (the "City Council') has been advised that due to
the interest rates at which municipal bonds are currently being sold it may be possible to issue
bonds of the District for the purpose of refunding the 2002 Bonds at interest rates that will be
significantly lower than the interest rates on the 2002 Bonds and to thereby provide savings to
the property owners in the District through reduced special taxes that will be levied on parcels of
taxable property in the District to pay the principal of and interest on the 2002 Bonds (the bonds
that may be issued for the District to defease and refund the 2002 Bonds are hereinafter referred
to as the "Refunding Bonds."); and
WHEREAS, the Refunding Bonds of the District shall be designated "Community
Facilities District No. 2002-1 (Mountain Cove) Special Tax Refunding Bonds, Series 2011; and
WHEREAS, the aggregate principal amount of the Refunding Bonds that may be
issued for the District shall not exceed $8,500,000; and
WHEREAS, payment of the principal of and interest on the 2002 Bonds are
secured by special taxes that are levied on parcels of taxable property in the District(the "Special
Taxes"); and
WHEREAS, payment of the principal of and interest on the Refunding Bonds that
may be issued by the District will be secured by such Special Taxes; and
WHEREAS,_pursuant to Section 53345.8 of the California Government Code, the
City Council, as the legislative body of the District, may sell bonds of the District only if it
determines prior to the award of the sale of such bonds that the value of the real property that
would be subject to the Special Tax to pay debt service on the bonds will be at least three (3)
times the principal amount of the bonds to be sold and the principal amount of all other bonds
outstanding that are secured by a special lax levied pursuant to the Mello-Roos Community
Facilities Act of 1982 (Section 53311, et ,req., of the California Government Code) or a special
assessment levied on property within the District; and
45635.0142311575313.3
WHEREAS, the total assessed value of taxable property in the District, as
provided by Special District Financing & Administration, LLC, the special tax consultant to the
City, based on a review of the Los Angeles County Assessor's Assessment Roll for fiscal year
2010-11 is $178,680,875; and
WHEREAS, upon the issuance of the Refunding Bonds of the District and the
deposit of the appropriate portion of the proceeds of the sale of die Refunding Bonds in the
escrow fund to be established to accomplish the defeasance and refunding of the 2002 Bonds,
such 2002 Bonds will be defeased and the property in the District will no longer be subject to the
levy of special taxes to pay debt service on the 2002 Bonds; and
WHEREAS, if the Refunding Bonds of the District are issued and sold in an
aggregate principal amount that does not exceed the aggregate principal amount authorized
herein, then the value of the parcels of real property within the District that will be subject to the
levy of the Special Taxes will be more than three (3) times the principal amount of such
Refunding Bonds; and
WHEREAS, there will be no other bonds outstanding, other than the Refunding
Bonds, that are secured by a special tax or a special assessment levied on property within the
District; and
WHEREAS, the City Council has determined in accordance with Section 53360.4
of the California Government Code that a negotiated sale of the Refunding Bonds with Sterne,
Agee and Leach, Ina, or its successor in interest (the "Underwriter") in accordance with the
terms and conditions of the Bond Purchase Agreement (the "Bond Purchase Agreement")
approved as to the form by the City Council will result in a lower overall cost to the Community
Facilities District than a public sale; and
WHEREAS, the City on behalf of the Community Facilities District, has caused
to be prepared a Preliminary Official Statement (the "Preliminary Official Statement")
containing certain information with respect to the Community Facilities District.
NOW,'THEREFORE, the City Council of the City of Azusa resolves as follows:
Section 1. Findings. The City Council finds as follows: (1) each of the above
recitals is true and correct; (2)that the sale of the Refunding Bonds at a private sale will result in
a lower overall cost to the Community Facilities District; and (3) based upon the report of
assessed values by Special District Financing & Administration, LLC; that the value of the real
property subject to the Special Tax and the improvements thereon is more than three times the
aggregate principal amount of Bonds; and (4) upon the issuance of the Refunding Bonds of the
District there will be no other bonds, other than such Refunding Bonds, that will be secured by a
special tax or a special assessment levied on property within the District; and
Section 2. Approval of Issuance of Refunding Bonds and Fiscal Agent
Agreement. The issuance of the Refunding Bonds in a principal amount of not to exceed
$8,500,000 is hereby authorized pursuant to the Act. The Refunding Bonds shall mature on the
dates, pay interest at the rates and shall be substantially in the form set forth in the Fiscal Agent
Agreement presented at this meeting. All other provisions of the Refunding Bonds shall be
45635.0142311175313. 32
governed by the terms and conditions set forth in such Fiscal Agent Agreement, which form of
agreement is hereby approved and the Fiscal Agent .Agreement, and the Mayor, City Manager or
Assistant City Manager are authorized to execute and deliver said Fiscal Agent Agreement for
and in the name of the City on behalf of the Community Facilities District with such additions
thereto and changes therein as are recommended or approved by Bond Counsel to the
Community Facilities District and the officers executing the same, with such approval to be
conclusively evidenced by the execution and delivery of the Fiscal Agent Agreement.
The last maturity date of the Refunding Bonds shall not be later than the last
maturity date of any of the 2002 Bonds.
Pursuant to Section 53363.8 of the California Government Code, the City Council
determines that the Designated Costs of Issuing the Refunding Bonds shall include (i) all
expenses incident to the calling, retiring, or paying of the outstanding 2002 Bond, and incident to
the issuance of the Refunding Bonds, including the charges of any agent in connection with the
issuance of the Refunding Bonds or in connection with the redemption or retirement of the
outstanding 2002 Bonds, (ii) the interest on the 2002 Bonds to the date upon which each of such
2002 Bonds will be paid pursuant to the fiscal agent agreement authorizing the issuance of such
2002 Bonds, and (iii) any premium necessary in calling or retiring any of the outstanding 2002
Bonds.
Section 3. Execution of Bonds. The Refunding Bonds shall be executed on
behalf of the Community Facilities District by the manual or facsimile signature of the Mayor or
the City Manager and attested with the manual or facsimile signature of the City Clerk.
Section 4. Appointing of Fiscal Agent. Wells Fargo, N.A. is hereby
appointed to act as Fiscal Agent for the Bonds and to assume the duties and obligations of Fiscal
Agent under the Fiscal Agent Agreement. Payment of principal of and interest on the Refunding
Bonds shall be made at the principal offices of the Fiscal Agent.
Section 5. Approval of Escrow Agreement. The form of the Escrow
Agreement which provides for (i) the defeasance and redemption of the 2002 Bonds, (ii) the
creation and administration by the Escrow Agent of the Escrow Fund for the benefit of the
owners of the 2002 Bonds, and (iii) the performance of other duties by the Escrow Agent, is
approved in the form made available to the City Council at the meeting at which this resolution
is adopted, and the Mayor, the City Manager, the Assistant City Manager, or the Chief Financial
Officer/Administrative; Services Director is authorized to execute and deliver, on behalf of the
City and District, the Escrow Agreement.
Notwithstanding the preceding provisions of this section, as required by Section
53363.9 of the California Government Code, the amount of the proceeds of the sale of the
Refunding Bonds and other amounts to be deposited in the Escrow Fund with respect to the 2002
Bonds, and earnings :from the investment thereof, shall be in an amount sufficient to pay the
principal of and interest on such outstanding bonds prior to and on September 1, 2011 (or the
next appropriate redemption date) and to pay the principal and redemption premium due on the
2002 Bonds on such date, and the Designated Costs of Issuing the Refunding Bonds, as certified
by a certified public accountant licensed to practice in the State of California.
45635.0142341575313. 33
Section 6. Appointment of Escrow Agent. Wells Fargo, N.A. is appointed as
Escrow Agent pursuant to the Escrow Agreements to take any and all action provided therein to
be taken by the Escrow Agent,
Section 7. Approval of Bond Purchase Agreement. The form of Bond
Purchase Agreement presented at this meeting and the sale of the Refunding Bonds pursuant
thereto upon the teens and conditions set forth therein is hereby approved and, subject to the
provisions of Section 8 hereof, the Mayor, City Manager, or Chief Financial
Officer/Administrative Services Director is authorized to execute and deliver the Bond Purchase
Agreement in the narne of and on behalf of the Community Facilities District and the City in said
form with such changes therein as the officer executing the same may approve and such matters
as are authorized by Section 8 hereof, such approval to be conclusively evidenced by the
execution and delivery thereof.
Section 8. Establishment of Final Terms of the Sale of the Refunding Bonds,
The City Manager, Assistant City Manager or Chief Financial Officer/Administrative Services
Director, upon such advice of staff as they may deem necessary, is hereby authorized and
directed to act on.behalf of the City to establish and determine (i) the final principal amount of
the Refunding Bonds, which amount shall not exceed $8,500,000 including Refunding Bonds
which may be issued at an original issue discount, (ii) the final amounts of the various maturities
and sinking fund payments of the Refunding Bonds the final maturity of such Refunding Bonds
to be no later than the final maturity of the 2002 Bonds, (iii) the final interest rate on the
Refunding Bonds, which rate shall not exceed six and one-half percent (6.50%) per annum for
any maturity of the Refunding Bonds, and (iv) the Underwriter's discount for the purchase of the
Refunding Bonds, which shall not exceed .95% of the aggregate principal amount of the
Refunding Bonds.
. Notwithstanding the preceding provisions of this section or any other section of
this resolution, Refunding Bonds shall not be issued and sold unless (a) the interest rates which
will be contained in the Bond Purchase Agreement with respect to all maturities of the
Refunding Bonds will result in a net present value savings in total debt service with respect to
the outstanding bonds of such District of at least two and one-half percent (2.50%), or a
reduction in the amount of the Special Tax that will be levied in each fiscal year, excluding the
return of amounts held in the Reserve Fund, on all parcels in the District of at least eight percent
(8.00%), and (b) the total net interest cost to maturity of such Refunding Bonds, plus the
principal amount of such Refunding Bonds will be less than the total net interest cost to maturity
with respect to the 2002 Bonds, plus the principal amount of such outstanding bonds.
Section 9. Approval of Preliminary Official Statement; Preparation of Final
Official Statement. The Preliminary Official Statement is approved, and the City Manager or
Assistant City Manager; is authorized to consent to and assist in the preparation of such
modifications thereto as may be specified by Disclosure Counsel. The City Manager or Chief
Financial Officer/Administrative Services Director, are authorized to determine, with the
assistance of Bond Counsel, when the Preliminary Official Statement is to be deemed final
within the meaning of Rule 15c2-12 of the Securities and Exchange Commission under the
Securities Exchange Act of 1934 and to deliver a certificate to that effect to the Underwriter.
The City Manager or Chief' Financial Officer/Administrative Services Director, may authorize
45635.01423V1575313. 34
the Underwriter to distribute the Preliminary Official Statement as approved hereby, or as
modified with the consent of the City Manager or Assistant City Manager, to prospective
purchasers of the Refunding Bonds. The City Manager or Chief Financial
Officer/Administrative Services Director, is authorized to participate in the preparation of the
Final Official Statement, based on the Preliminary Official Statement, and such modifications
thereto as may be agreed to by Disclosure Counsel and the Underwriter. The City Manager or
Chief Financial Officer/Administrative Services Director, is authorized to sign the Final Official
Statement on behalf of the City and the Community Facilities District.
Section 10. Findings Regarding the Levy and Rates of Special Taxes, The
City Council finds that the Community Facilities District will covenant in the Fiscal Agent
Agreement, for the benefit of the owners of the Refunding Bonds, that to the extent it is legally
permitted to do so (a) it will levy the Special Taxes for the payment of the Administrative
Expenses (as defined therein) which are expected to be incurred in each fiscal ,year, and (b) it
will not initiate proceedings under the Mello-Roos Community Facilities Act of 1982 to reduce
the maximum Special Tax Rates (the "Maximum Rates") on property below the amounts which
are necessary to pay such Administrative Expenses and to provide Special Tax Revenues (as
defined therein) in an amount equal to one hundred ten percent (I10%) of Maximum Annual
Debt Service (as defined therein) on the outstanding Bonds.
Section 11. Approval of Continuing Disclosure Certificate. The Continuing
Disclosure Certificate is approved in the form submitted to the City Council at the meeting at
which this resolution is adopted, and the City Manager or Chief Financial Officer/Administrative
Services Director is authorized to execute and deliver said certificate on behalf of the
Community Facilities District.
Section 12. Covenants, 'The covenants set forth in the Fiscal Agent Agreement
to be executed in accordance with Section 10 above shall be deemed to be covenants of the City
in its capacity of the legislative body of the Community Facilities District.
Section 13. Engagement of Professional Services. The City Council hereby
approves the engagement of the firm Best Best & Krieger LLP, as bond counsel and disclosure
counsel, and the firm of Urban Futures, as financial advisor to the City in connection with the
issuance and sale of the Refunding Bonds.
Section. 14. Other Acts. All actions heretofore taken by officers and agents of
the City and the Community Facilities District with respect to the sale and issuance of Bonds are
hereby approved, confirmed and ratified, and the City Manager, Assistant City Manager, the
Chief Financial Officer/Administrative Services Director and the City Clerk and other
appropriate officials of the City and the Community Facilities District are herdby authorized and
directed to take any actions and execute and deliver any and all documents as are necessary to
accomplish the issuan,;e, sale and delivery of the Bonds in accordance with the provisions of this
Resolution.
45635,01423M75313,75313. 3 5
PASSED, APPROVED and adopted by the City Council of the City Council of
the City of Azusa at a.regular meeting thereof held June 20, 2011, and approved by the following
vote:
Mayor
ATTEST:
City Clerk
45635.01423\1575313. 36
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film
CITY OF AZUSA
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
MONDAY,JUNE 6,2011 —6:30 P.M.
The City Council of the City of Azusa met in regular session at the above date and time in the Azusa
Auditorium located at 213 E.Foothill Boulevard,Azusa,CA 91702.
CEREMONIAL Ceremonial
Certificates of Recognition were presented to the members of the Gladstone High School Swim Team. Cert Gladstone
Swim Team
CLOSED SESSION Closed Session
Mr. Jorge Rosales addressed item No. 3, requesting reconsideration of the project and detailed cost of J.Rosales
purchase of the property,sale amount and the proposed project for the site. Comments
The City Council recessed to Closed Session at 6:53 p.m,to discuss the following:
1. CONFERENCE WITH LABOR NEGOTIATOR(Gov.Code Sec.54957.6) Conference
Agency Negotiators: Administrative Services Director-Chief Financial Officer Kreimeier and w/Labor
City Manager Delach - _ Negotiator
Organizations APMA(Azusa Police Management Association)and CAPP(Civilian APMA
Association of Police Personnel).
2. CONFERENCE WITH LABOR NEGOTIATOR(Gov.Code Sec.54957.6) Conf w/Labor
Agency Negotiators: City Manager Delach Negotiator
Organization: Executive—Negotiation of Executive Benefits Executive
Benefits
3. REAL PROPERTY NEGOTIATIONS(Gov.Code Sec.54956.8) Real Prop
Agency Negotiators: City Manager Delach and Assistant City Manager MakshanofT Negotiations
Under Negotiation: Price and Terms of Payment. NEC Azusa
Arrow Site
a. NEC AZUSA/.ARROW SITE
Address: 17511 E.Arrow Hwy, Azusa, CA 91702
Negotiating Parties: RCV Enterprises
The City Council reconvened at 7:40 p.m. City Attorney Carvalho advised that there was no reportable Cncl revnd
action taken in Closed Session. Closed Sess
No Reports
Mayor Rocha called the meeting to order. Call to Order
Joseph Barraza led in the Flag Salute. Flag Salute
Invocation was given by President Dan O'Bryant of the Church of Jesus Christ of Latter-Day Saints Invocation
ROLL CALL Roll Call -
PRESENT: COUNCILMEMBERS: GONZALES,CARRILLO,MACIAS.HANKS,ROCHA
ABSENT: COUNCILMEMBERS: NONE -ALSO PRESENT: Also Present
City Attorney Carvalho, City Manager Delach, Assistant City Manager Makshanoff, Police Chief Garcia,
Director of Public Works Uses, Administrative Services Director-Chief Financial Officer Kreimeier,
Director of Economic and Community Development Christiansen, Director of Utilities Morrow, Library
Director Johnson, Director of Recreation and Family.Services Jacobs,Recreation Supervisor Gonzales, City
Clerk Mendoza,Deputy City Clerk Toscano.
PUBLIC PARTICIPATION - Pub Part
Mr.Mike Lee addressed Council stating that the Memorial Day Ceremony was great,asked a0 to recycle old M.Lee
cell phone for the homeless,register to vote,and expressed his thanks to Councilmembers for their service. Comments -
Mr. Jorge Rosales addressed Council thanking staff for their responses to questions regarding the budget, J.Rosales
and expressed his opinion regarding the retirement of the City Manager. Comments -
Mr. Joe Guarrera addressed Council congratulating City Manager on his retirement, and expressed his J.Guarrera
opposition to the proposed parking structure on Alameda Avenue. Comments
Ms. Erlinda Godinez addressed Council requesting sponsorship to represent Azusa in the National American E.Godinez
Miss Pageant in Anaheim on August 5,2011. Comments
Ms. Brandy Unaves addressed Council expressing her concern regarding alleged accidents that have B.Unaves
occurred at the intersection of Cerritos Avenue and First Street and suggested that green left turn arrows be Comments
placed at all four street lights for safety.
REPORTS.UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS-STAFF Rpts,Updates
Moved by Councilmember Gonzales, seconded by Councilmember Carrillo and unanimously carried to Sponsorship
approve request for sponsorship in the amount of$200 to Azusa High School Math Club. AHS Math Club
Moved by Councilmember Carrillo, seconded by Mayor Pro-Tem Hanks and unanimously carried to Sponsorship
approve request for sponsorship in the amount of $100 each to Angie and Erik Martinez of Powell Trip D.C.
Elementary School to help fund trip to Washington D.C. Powell students
Moved by Councilmember Carrillo, seconded by Mayor Pro-Tem Hanks and unanimously carried to Procs Retiring
approve request for proclamations for two retiring teachers of the Azusa Unified School District, Steve Teachers
Concidine and Rita Ruminski.
Messrs. Edgar Ontiveros and Diego Gomez, Project Coordinators of Azusa Youth Against Smoking Azusa Youth
addressed Council detailing statistics regarding the problem of illegal tobacco sales to youth of Azusa. Against Smkg
Moved by Councilmember Carrillo, seconded by Mayor Pro-Tem Hanks and unanimously carried to Certificates
approve request for certificates of recognition to 2011 graduating students of Little Gems Learning and Little Gems
Daycare Center.
Mayor Pro-Tem Hanks congratulated all who participated in the Memorial Day Celebration in front of City Hanks
Hall as well as at the Fairmont Cemetery. - Comments
Councilmember Gonzales congratulated staff for the success of the AYP Barbeque, but, apologized to all Gonzales
who were negatively affected by talk of the parking structure, he noted they are in the FIR process at this Comments
point. He announced that Options Care will be providing free whopping cough vaccines at Slauson Middle
School at Saturday, June 11' and to call 556-5900 ext 1 to make an appointment. He tanked the City
Manager for the success of the ICSC Conference.
Councilmember Macias announced that the Rosedale Community Center is now open to its residents and Macias
that houses are being built again. He announced the Eagles Annual Chile Cook Off on July 2"" from 1-6 Comments
p.m. He talked about the possibility of refurbish Rancho Park at San Gabriel and Sierra Madre,and thanked
all past and current Veterans who have served the Country.
Councilmember Carrillo congratulated all 2011 graduating and promotion classes in Azusa. He talked about Carrillo
his opposition to any redistricting in Azusa and explained the negative effects it would cause and what that Comments
meant to Legislative Districts.
Mayor Rocha advised that the meeting would be adjourned in memory of Shannon Acosta, Joyce Culley, Rocha
Lupe Fierro, and Mr. Guadalupe Padilla. He congratulated all graduating students in Azusa, noting that Comments
tickets are needed to attend Azusa and Gladstone High graduations. He announced the following: collection
of old cell phone for homeless Veterans, accepted at City Clerk's Office, Be A Walker on Saturday, June
I I',Canyon Park.National Little League Family Fun Day,at 3 p.m,same day,
City Manager Delach announced that Councilmember Carrillo has finished his term as President of the City Manager
League of California Cities and has now taken on the Presidency of the San Gabriel Valley Council of Comments
Governments. All applauded Mr. Carrillo for his accomplishment. A.Carrillo
SCHEDULED ITEMS Sched Items
THE CITY COUNCIL CONVENED JOINTLY WITH THE REDEVELOPMENT AGENCY AND 2011 Budgets
THE AZUSA PUBLIC FINANCING AUTHORITY CONVENED JOINTLY TO CONSIDER THE
FOLLOWING:
06/06/11 PAGE TWO
ti
FISCAL YEAR 2011/12 CITY,AZUSA PUBLIC FINANCING AUTHORITY,AND REDEVELOPMENT 2011/12
AGENCY BUDGET ADOPTION. Budgets
Administrative Services Chief Financial Officer Kreimeier presented the budget which included all three A.Kreimeier
entities, i.e.City,Redevelopment Agency and Azusa Public Financing Authority and responded to questions Presentation
posed by Councilmembers. He stated that the budget was status quo and included $500,000 carry over
capital projects for street improvements,$900,000 in pavement management projects,$237,000 for sidewalk
curb and gutter improvements,and$240,000 for capital projects for miscellaneous maintenance.
Councilmember Macias reminded staff to look into the feasibility of bringing back the Explorer Program Macias
next year,if it was able to br,run correctly,efficiently and properly. Comments
Mayor Rocha announced the Budget Amendment noted at the Budget Workshop as follows: Parks Rocha
Maintenance Special Supplies in the amount of$2,000, Graffiti Abatement Small Equipment in the amount Comments
of$3,000 and Community Promotions Special Supplies in the Amount of$4,000.
Staff responded to concern regarding purchase of televisions at two parks,stating that they were going to be Response to
used for in house training for park staff,for youth for park safety,etc. Question
Discussion was held regarding the feasibility of funds for maintenance of a park area on San Gabriel and Discussion
Sierra Madre. It was consensus of the Council to research the amount of funds needed to maintain the Maintenance
property and bring back Mid Year Budget Review in February 2012,and get approval from property owner Of San Gabriel
to allow volunteers to go in and clean up the park. Each Councilmember thanked staff for delivering a Sierra Madre
balanced budget.
Discussion was held regarding crossing guard issue and options for radar signs of which cost range from Discussion _
$5,000 through $15,000; the battery operated sign is $5,000, the solar panel sign is $8,000 and the sign Crossing Guard
which includes a message is $14,000-$15,000. It was noted that,after a meeting was held with AUSD,there Signage
will be 14 schools with crossing guards, including First and Rockvale Avenue and Dalton and Foothill.
Kindergarten crossing guards will be eliminated as parents take and pick up their children from school and
with the savings staff was directed to purchase at least one message radar sign along with as many stationary
speed control signs as they can within the$50,000 savings.
Moved by Mayor Pro-Tem Hanks, seconded by Councilmember Gonzales and unanimously to adopt, as
amended:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, ADOPTING THE BUDGET Res. 11-C36
AND APPROVING APPROPRIATIONS FOR THE CITY OF AZUSA FOR THE FISCAL YEAR City Budget
COMMENCING JULY 1,2011 AND ENDING JUNE 30,2012.
Mayor Rocha invited Counrilmembers to attend a celebration on Wednesday,June 15,2011,at 11:30 a.m.at Invitation to
Foothill Middle School to acknowledge the students who circulated the petition for a crossing guard at First Attend Foothill
and Rockvale Avenue. Middle School
Moved by Director Hanks,:seconded by Director Gonzales and unanimously to adopt:
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE REDEVELOPMENT AGENCY OF THE Res. I1-R25
CITY OF AZUSA ADOPTING THE OPERATING BUDGET AND APPROVING APPROPRIATIONS Agency
FOR THE REDEVELOPMENT AGENCY FOR THE FISCAL YEAR COMMENCING JULY 1, 2011 Budget
AND ENDING JUNE 30,2012. _
Moved by Board Member Hanks,seconded by Board Member Carrillo and unanimously to adopt:
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE AZUSA PUBLIC FINANCING Res. 11-PI
AUTHORITY ADOPTING THE BUDGET AND APPROVING APPROPRIATIONS FOR THE APFA Budget -
AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1.2011 AND ENDING JUNE 30.2012.
THE REDEVELOPMENT AGENCY RECESSED, THE AZUSA PUBLIC FINANCING CRA Recess,
AUTHORITY TO ADJOURNED,AND CITY COUNCIL CONTINUED. APFA Adjnd
PUBLIC HEARING - ORDINANCE AMENDING CHAPTER 30 AZUSA MUNICIPAL CODE AND Pub Hrg
ADOPTION OF 2011 LOS ANGELES COUNTY FIRE CODE. Fire Code
Director of Economic and Community Development Christiansen addressed the public hearing stating that it K.Christiansen
is regarding a proposed ordinance amending Section 30-36 of the Azusa Municipal Code by adopting by Comments
reference the 2011 Edition of the Los Angeles County Fire Code and that the amendments are listed in the
staff report along with the land development and environmental fees are attached for review.
The Mayor declared the Hearing open. City Clerk read the affidavit of proof of publication of notice of said Hrg open
hearing published in the Azusa Herald on May 19'and 26's,2011.
06/06/11 PACE THREE
f
Battalion Chief Jim Enriquez addressed the Public Hearing and responded to question regarding the deletion Battalion Chief
of the restriction for open flame cooking devices on combustible balconies or within or within 10 feet of J.Enriquez
combustible construction at multi-resident residential buildings du to problematic enforcement of this
requirement. Staff ensured Council that the City Code Enforcement would work together with Los Angeles
County Fire to be aware of balconies that look like they are full of storage and debris, etc. and also Staff
seeks these situations during Rental Housing Inspections.
Public testimony was solicited,but,none was received. Testimony/none
Moved by Councilmember Gonzales,seconded by Mayor Pro-Tem Hanks and unanimously carried to close Hrg closed
the Public Hearing.
Councilmember Gonzales offered an Ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA AMENDING Ord No. 11-07
AZUSA MUNICIPAL CODE SECTIONS 30-36 AND 30-37 AND ADOPTING BY REFERENCE THE Adopting the
2011 LOS ANGELES COUNTY FIRE CODE. 2011 Fire Code
Moved by Councilmember Gonzales, seconded by Mayor Pro-Tem Hanks to waive further reading and
adopt. Ordinance passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES,CARRILLO,MACIAS,HANKS,ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
CITY MANAGER PART-TIME/POST EMPLOYMENT AGREEMENT City Mgr Agmt
City Attorney Carvalho addressed the issue advising that City Manager Delach will be retiring from the City City Army
of Azusa as of lune 30, 2011, and that due to the fact that City and Redevelopment Agency are currently Presentation
processing and completing numerous projects, Council has asked Mr. Delach to continue part-time Of Pan-time
employment. She presented the part-time post employment agreement detailing its contents, and also Post Emplymt
presented other options that can be pursued. Agreement
Each Councilmember congratulated and expressed their appreciation to Mr. Delach on his retirement and Council
talked about the many successful projects he has brought to the City of Azusa. Comments
Moved by Councilmember Carrillo, seconded by Mayor Pro-Tem Hanks, and carried to approve the City City Mgr
Manager Part-Time Post Retirement Employment Agreement. Mayor Rocha dissenting. Agmt appvd
The CONSENT CALENDAR consisting of Items D-1 through D-ll was approved by motion of Consent
Councilmember Macias, seconded by Councilmember Gonzales and unanimously carried with the exception Calendar
of item D-8,which was considered under the Special Call portion of the Agenda.
I. The minutes of the regular meeting of May 16,2011,and the Special Meeting of April 25,2011,were Min appvd
approved as written. Approved
2. HUMAN RESOURCES ACTION ITEMS. Human Res
Human Resources Action items were approved as follows: Action Items
Merit Increase: C.Ruiz and S.Willison.
Flexible Staffing: S.Bowman,Customer Service Rep III.
Promotion: E.Coulter,Police Officer and K.Rasmussen,Police Officer.
Separation:T.Rasmussen,Jr.Community Service Officer Field.
3. The City Treasurer's Report as of April 30,2011 was received and filed. Treas Rpt
4. Formal bidding procedures were waived per the current contract with Management Specialist, Inc., Contract
DBA Morrison. This agreement is for one year only. It is optional on part of the Contractor to Management
renew the Agreement, however, all agreements must be put out to bid during the AAA RFP period. Specialist,Inc.
Contractors must publicly bid on subsequent project food contracts. Bids will be awarded based on Morrison
costs, capacity to provide service, proven competency, and quality of product, proximity of meal
locations or other justifiable reasons subject to review/acceptance by the AAA.
5. The Notice of Completion of the Slauson Park Aquatic Center L.E.D. Interior Pool Lighting in the NOC L.E.D.
amount of$10,694.19 was approved and staff was authorized to file Notice of Completion with the Pool Lighting
Los Angeles County Clerk. Slauson Park
6. Staff Authorization was given for the purchase and installation of new basketball backboards at the Pur Bsktbll
Memorial Park Recreation Center Gymnasium in the amount of$27,063.36. Backboards
06/06/11 PAGE FOUR -
5
7. The City Manager was authorized to approve an additional amount of,$4,900 to SA Associates for the SA Associates
ARRA funded Citrus Avenue reconstruction project from Alosm Avenue to the northerly city Add']funds
boundary. Citrus Rcstretn
8. SPECIAL CALL ITEM. Spec Call Item
9. Staff was authorized to publish notice of a public hearing and set date of June 27, 2011, to hold a Notice PH
public hearing at the regular Utility Board meeting to consider the adoption of the 2010 Urban Water Urban Water
Management Plan Update, Mngmt Update
10. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ESTABLISHING AN Res. 11-C37
AMENDED APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2011-12 PURSUANT TO Appropriations
ARTICLE XHIB OF THE CALIFORNIA CONSTITUTION. Limit
11. The following resolution was adopted and entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. I 1-C38
CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE Warrants
TO BE PAID.
SPECIAL CALL ITEM Spec Call
8.PROJECT NO. SRTSL-5112(011); AWARD OF CONTRACT, SAFE ROUTES TO SCHOOL Safe Routes
PROJECT TO TSR CONSTRUCTION AND INSPECTION. Project
Discussion was held regarding subject item and what is being planned for traffic calming,prevention of jay Discussion
walking on Cerritos, and potential drop off areas. It was consensus of Council to remove the item from the Item removed
agenda in order that staff may look into the feasibility of a possible change to the plan before it's awarded. From Agenda
THE CITY COUNCIL CONVENED JOINTLY WITH THE REDEVELOPMENT AGENCY AT Cncl Convened
9:31 P.M.TO DISCUSS THE FOLLOWING: Jointly w/CRA
JOINT PUBLIC HEARING - DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN THE Joint Pub Hrg
REDEVELOPMENT AGENCY OF THE CITY OF AZUSA AND THE CHARVAT FAMILY LLC FOR DDA Charvat
THE DEVELOPMENT OF A RETAIL STORE AT THE NORTHEAST CORNER OF ARROW Family
HIGHWAY AND AZUSA AVENUE (APN 8621-024-903.8621-024-904 AND 8621-024-001)
Director of Economic and Community Development Christiansen addressed the Joint Public Hearing stating K.Christiansen
that ELS approached the City regarding their potential relocation of the business from Monrovia and the Presentation
process began in March when they agreed that this was the best site for the business. The Disposition and
Development Agreement includes that the property is to bring a new tax generating business into the City,
but does not include the whole site; the goal for the cwmer of Azusa Avenue and Arrow Highway is the
development of a future restaurant. The Disposition and Development Agreement is with the Charvat
Family,LLC, for the construction of retail store with a five year option to purchase the remaining property,
if the Agency has not sold or ]eased the parcel to another user or developed it as a full service restaurant.
The developer will have the option to acquire the Agency parcel within 30 days and the price will be based
on an appraisal of market value. He noted changes in the Disposition and Development, and responded to
questions posed by Councilmembers/Directors.
The Mayor/Chairman declared the Hearing open. The City Clerk/Secretary read the affidavit of proof of Hrg Open
publication of notice of said hearing published in the San Gabriel Valley Tribune on May 26"and June 2"a, -
2011.
Mr. Jorge Rosales addressed the Public Hearing expressing his opposition to the project, noting his J.Rosales
comments during the Closed Session portion of the meeting regarding the financials; he provided a Comments
definition of the type of merchandize sales and quoted negative comments made on line regarding the
business.
Moved by Mayor Pro-Tem/Director Hanks, seconded by Councilmember/Director Gonzales and Hrg Closed
unanimously carried to close the Public Hearing.
City Manager/Executive Director Delach responded to comments made regarding the project noting that the City Mgr
tax return on this project will be 2.6 million, property taxes will be l.] million and they are paying 3.3 Comments
million for the property which is seven million dollars on a 5.2 million dollar investment.
Director of Economic and Community Development Christiansen stated that the property being sold at fair K.Christiansen
market value, it's a sales tax revenue generator, and he talked about the history of the property which was Comments
originally in the County area and had to be annexed into the City in order to rid it of vagrancy, graffiti,
homeless encampments,blighted with dumping and debris,and will now have a brand new building,etc.
06/06/11 PAGE FIVE
Councilmember Macias offered a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, MAKING Res. I I-C39
FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33433 AND APPROVING THE (City)approving
CONVEYANCE OF REAL PROPERTY BY THE REDEVELOPMENT AGENCY OF THE CITY OF Disposition and
AZUSA PURSUANT TO THAT CERTAIN 2011 DISPOSITION AND DEVELOPMENT AGREEMENT Development
(CHARVAT FAMILY)WITH THE CHARVAT FAMILY LLC. Agreement
("DDA")The
Moved by Councilmember Macias, seconded by Councilmember Gonzales to waive further reading and Charvat Family
adopt. Resolution was passed and adopted by the following vote of the Council: LLC _
AYES: COUNCILMEMBERS: GONZALES,CARRILLO,MACIAS,HANKS,ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
Director Macias offered a Resolution entitled:
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA MAKING Res. II-R26
FINDINGS REGARDING AND APPROVING THAT CERTAIN 2011 DISPOSITION AND (Agency)
DEVELOPMENT AGREEMENT(CHARVAT FAMILY)WITH THE CHARVAT FAMILY LLC. approving DDA
a Disposition
Moved by Director Macias, seconded by Director Carrillo to waive further reading and adopt. Resolution and
passed and adopted by the following vote of the Agency: Development
Agreement
AYES: DIRECTORS: GONZALES,CARRILLO,MACIAS,HANKS,ROCHA ("DDA")with
NOES: DIRECTORS: NONE The Charvat
ABSENT: DIRECTORS: NONE Family LLC
JOINT PUBLIC HEARING - DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN THE Joint Pub Hrg
REDEVELOPMENT AGENCY OF THE CITY OF AZUSA AND CITY VENTURES, LLC FOR THE City Ventures
DEVELOPMENT OF AN AFFORDABLE MULTIFAMILY PROJECT ON AGENCY PROPERTY AND
A REPLACEMENT HOUSING PLAN FOR THE IMPROVEMENTS THEREON (APN 8608-019-901,
902,903 AND 904)
Director of Economic and Community Development Christiansen stated that this project is the northeast K.Christiansen
comer of Ninth and Alameda and the Development Agreement is with City Ventures to build a fourteen unit Comments
of which two will be for moderate income family. He presented the Housing Replacement Plan, described
the housing and responded to questions posed by Councilmembers.
The Mayor/Chairman declared the Hearing open. The City Clerk/Secretary read the affidavit of proof of Hrg Open
publication of notice of said hearing published in the San Gabriel Valley Tribune on May 20 and June 2nd,
2011.
Director of Development Harriet Ortista of City Ventures and Bill Reynolds,Vice President of Development City Ventures
for City Ventures addressed the Hearing responding to questions regarding other developments in the Representatives
general area,close of escrow,and outreach for Azusa residents for purchase of the housing. Comments
Mr.Jorge Rosales addressed the Hearing stating that this is a good project,but he would have like to seen at J.Rosales
least four units available for moderate income families. He stated the smaller units would have been ideal Comments
for low income families,and the project was funded by the 20%set aside funds.
Moved by Councilmember/Director Carrillo, seconded by Councilmember/Director Gonzales and Hrg Closed
unanimously carried to close the public hearing.
Discussion was held regarding formula to determine how much affordable housing units are required,plans Discussion
for outreach, construction staging, awareness to neighbors, informing them by mail, suggestion that the
outreach be broader then 300 feet, entitlements, public notices, first time home buyers program, county
programs,cost market rate homes versus affordable.
Councilmember Macias offered a Resolution entitled: -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, MAKING Res. 11-C40
FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33433 AND APPROVINGTHE (City)approving
CONVEYANCE OF REAL PROPERTY BY THE REDEVELOPMENT AGENCY OF THE CITY OF aDisposition
AZUSA PURSUANT TO THAT CERTAIN DISPOSITION AND DEVELOPMENT AGREEMENT (9m and
AND ALAMEDA)WITH CITY VENTURES,LLC. - Development
Agreement
Moved by Councilmember Macias, seconded by Councilmember Carrillo to waive further reading and ("DDA")with _
adopt. Resolution passed and adopted by the following vote.of the Council: City Ventures
06/06/11 PAGE SIX
s
AYES: COUNCILMEMBERS: GONZALES,CARRILLO,MACIAS,HANKS,ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
Director Macias offered a Resolution entitled:
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA MAKING Res.I I-R27
FINDINGS REGARDING AND APPROVING THAT CERTAIN DISPOSITION AND DEVELOPMENT (Agency)
AGREEMENT (9TH & ALAMEDA) WITH CITY VENTURES, LLC, AND APPROVING AN approving the
ASSOCIATED REPLACEMENT HOUSING PLAN. Disposition and
Development
Moved by Director Macias,seconded by Director Gonzales to waive further reading and adopt. Resolution Agreement
passed and adopted by the following vote of the Agency. ("DDA")with
AYES: DIRECTORS: GONZALES,CARRILLO,MACIAS,HANKS,ROCHA City Ventures
NOES: DIRECTORS: NONE
ABSENT: DIRECTORS: NONE
THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY CONTINUED AT Cncl Recess
10:21 P.M. THE REDEVELOPMENT AGENCY ADJOURNED AND THE CITY COUNCIL CRA Convened
RECONVENED AT 10:22 P.M. Cncl Rend
ORDINANCES/SPECIAL RESOLUTIONS Ord/Spec Resos
Mayor Pro-Tem Hanks offered an Ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING Ord 11-08
THE AZUSA PACIFIC UNIVERSITY SPECIFIC PLAN SP7 AMENDMENT NO. 1. APU Spec Plan
Amend No. l
Moved by Mayor Pro-Tem Hanks, seconded by Councilmember Gonzales to waive further reading and
adopt. Ordinance passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES,CARRILLO,MACIAS,HANKS,ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
Gouncilmember Gonzales offered an Ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING Ord- 11-09
THE AZUSA PACIFIC UNIVERSITY SP7-APU DEVELOPMENT AGREEMENT AMENDMENT NOA. Dev Agmt
Amend APO
Moved by Councilmember Gonzales, seconded by Mayor Pro-Tem Hanks to waive further reading and Spec Plan
adopt. Ordinance passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: - GONZALES,CARRILLO.MACIAS,HANKS,ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
It was consensus of Councilmembers to adjourn in memory of Shannon Acosta,Joyce Culley, Lupe Fierro, Adjourn in
and Mr.Guadalupe Padilla
Memory of
TIME OF ADJOURNMENT: 10:24 P.M. Shannon
Acosta,Joyce
Colley,Lupe
Fierro,and Mr.
Guadalupe
Padilla
CITY CLERK
NEXT RESOLUTION NO.2011-C41.
NEXT ORDINANCE NO.2011-010.
06/06/11 PAGE SEVEN
i
i,1pFeq? i '14,
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: KERMIT FRANCIS, INTERIM DIRECTOR OF HUMAN RESOURCES/PERSONNEL OFFICER
VIA: F.M. DELACH, CITY MANAGERr(V
DATE: JUNE 20, 2011
SUBJECT: HUMAN RESOURCES ACTION ITEMS
RECOMMENDATION
It is recommended that the City Council approve the following Personnel Action Requests in accordance with the
City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
BACKGROUND
On June 14, 2011,the Personnel Board confirmed the following Department Head recommendations regarding the
following Personnel Action requests.
A. MERIT INCREASE AND/OR REGULAR APPOINTMENT:
DEPARTMENT: NAME CLASSIFICATION •;, ACTION/EFF RANGE/STEP
DATE . i' BASE MO SALARY
PD Sam Jauregui Jail, Fleet and Facilities Merit Increase 9164/5
Coordinator 06/07/2011 $4,554.31
PD Joanne Gasea Police Records Merit Increase 9140/4
Specialist 1 05/11/2011 $3,459.19
PD Debbie Ursua Court Liaison Officer Merit Increase 9192/4
06/01/2011 $5.721.06
UTL Gilbert Espinoza Customer Service Merit Increase 5164/4
Re resentative II 05/24/2011 $4,131.72
FISCAL IMPACT
There is no fiscalimpact, as positions listed are funded in approved department budgets.
1
it
U v
rC'�4FORPP '
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ALAN KREIMEIER, DIRECTOR OF ADMINISTRATIVE SERVICES/ CFO
VIA: FRANCIS DELACH, CITY MANAGER/6"
DATE: JUNE 20, 2011
SUBJECT: BLANKET PURCHASE ORDERS OF $10,000 AND OVER FOR FY 2010-11
RECOMMENDATION
It is recommended that in accordance with Sections 2-523 and 2-524, under Article VII, Bidding
and Contracting, of the Azusa Municipal Code, Council approve the issuance of Blanket
Purchase Orders in an amount of$10,000 or more, detailed on the attached schedule.
BACKGROUND
Each year at this time, City Council approves Blanket Purchase Orders that are in the amount of
$10,000 or more, for the upcoming fiscal year. The purchase orders are good for one year,
expiring on June 30, 2012. The amounts listed on the Blanket Purchase Orders are estimates
only, and will have no impact the 2011-12 budgets until they are actually used.
FISCAL IMPACT
Monies for these Blanket Purchase Orders have been budgeted for FY 2011-12 by their
respective departments.
Prepared by: Tony Garcia,Buyer
CITY OF AZUSA
BLANKET & CONTRACT PURCHASE ORDERS $10,000.00 OR
FISCAL 2011/2012
ANNUAL EST. DIV/DEPT. RECOMMENDED VENDOR:
$ 4,000,000.00 Light& Water APS (Arizona Public Service)*
$ 15,000.00 Light&Water AT &T*
$ 24,999.00 Information Services AT&T Mobility*
$ 36,000.00 Police Aardvark Tactical Inc.*
$ 20,000.00 Transportation Access Services Inc.*
$ 20,000.00 Recreation/Parks Acosta Growers*
$ 15,000.00 Public Works Advanced Infrastructure Tech.*
$ 70,000.00 Public Works Air-Ex Air Conditioning*
$ 20,000.00 Light& Water Air Resources Board*
$ 171,735.00 Police Dept. All City Management Svcs.*
$ 10,000.00 Light&Water Altec Industries Inc.*
$ 12,000.00 Police American Mobile Wash*
$ 300,000.00 Light&Water Anaheim, City of*
$ 20,000.00 Light &Water AppleOne Employment Services*
$ 268,000.00 Public Works Athen's Disposal Co.*
$ 15,000.00 Light &Water Atlas Copco Compressors LLC*
$ 60,000.00 Information Services Avaya*
$ 10,000.00 Recreation/Parks A.Y. Nursery*
$ 20,000.00 Facilities B & K Electric Wholesale*
$ 100,000.00 Light &Water BP Energy*
$ 150,000.00 Light &Water Badger Meter Inc.*
$ 35,000.00 Library Baker& Taylor*
$ 10,000.00 Light&Water Banning, City of**
$ 10,000.00 Light& Water Barclays Bank PLC.*
$ 200,000.00 Light &Water Basic Chemical*
$ 800,000.00 Citywide Best, Best & Krieger*
$ 400,000.00 Redevelopment Agcy Best, Best & Krieger*
$ 20,000.00 Light &Water Birthinee Electric*
$ 74,000.00 Information Services Bi-Tech*
$ 50,000.00 Light &Water Bonneville Power*
$ 300,000.00 Light &Water Burbank, City of*
$ 10,000.00 Light &Water Burlington Safety Labs.*
$ 35,000.00 Human Resources CCMS-Fees*
$ 25,000.00 Information Services CDWG*
$ 28,000.00 Engineering Calif. Dept. of Transportation*
$ 100,000.00 Light & Water Calif. Dept. Water Resources*
$ 6,500,000.00 Light &Water California Independent Systems Operator*
$ 15,000.00 Administration California Master Printer*
$ 17,000.00 Economic Dev. California Shopping Cart Return*
$ 10,000.00 Light &Water Calpine Energy*
$ 75,000.00 Light & Water Carus Corp.*
$ 11,500.00 Information Services Charter Communications*
$ 14,000.00 Light& Water Cintas*
$ 10,000.00 Information Services CivicPlus*
t
$ 90,000.00 Light& Water Civitec Engineering Inc.
$ 100,000.00 Light & Water Clearwater Pipeline Inc.*
$ 24,999.00 Light& Water Clinical Lab of San Bernardino*
$ 11,499.99 Light&Water Coastline Equipment*
$ 200,000.00 Light & Water Colburn, Thomas*
$ 104,820.00 Public Works Comeland Maintenance*
$ 23,168.00 Light & Water Comeland Maintenance*
$ 15,000.00 Recreation/Parks Commercial Aquatic*
$ 24,999.00 Police Communications Center*
$ 10,000.00 Human Resources . Community Action EAP*
$ 10,000.00 Public Works Community Auto Body*
$ 50,000.00 Light & Water Conoco Phillips*
$ 50,000.00 Light &Water Constellation Energy Commodies Group*
$ 10,000.00 Public Works Covina Rents Inc.*
$ 31,800.00 Information Services DSD*
$ 10,500.00 Garage Dick's Auto Supply*
$ 10,000.00 Public Works Dunn Edwards Corp.*
$ 87,000.00 Light& Water Dynergy Power Marketing Inc.*
$ 38,396.00 Light & Water E & L Landscape Services*
$ 90,000.00 Citywide Economy Auto Center*
$ 12,000.00 Light &Water Eisel Enterprises*
$ 37,750.00 Police EI Monte, City of*
$ 60,000.00 Human Resources Employment Development Dept.*
$ 15,000.00 Public Works Ennis Paint*
$ 65,000.00 Police Enterprise Fleet Management*
$ 14,000.00 Light& Water E-Signal*
$ 17,000.00 Light& Water First Data Government Solutions LP*
$ 10,000.00 Transportation Fleet Services Specialists*
$ 40,000.00 Light & Water Foster Corp., R. C.*
$ 10,000.00 Public Works Four S/Traffic Marking Supply*
$ 10,000.00 Light &Water Fulbright Jaworski*
$ 466,510.00 Police G4S (was Wackenhut Corp.*
$ 25,000.00 Citywide Garda CL Systems*
$ 1,200,000.00 Light &Water Garnet Energy Corp.*
$ 200,000.00 Light& Water General Pump Co., Inc.*
$ 12,000.00 Public Works Glenn's Refrigeration*
$ 20,400.00 Information Services Granicus*
$ 12,000.00 Light& Water Haaker Equipment Co.*
$ 17,500.00 Light&Water Hach Company*
$ 18,500.00 Information Services HDL Software*
$ 20,000.00 Streets Hi-way Safety*
$ 50,000.00 Public Works Holiday Rock*
$ 14,000.00 Light & Water Home Depot*
$ 50,000.00 Public Works Home Depot*
$ 10,000.00 Public Works Hose Man*
$ 24,999.00 Light& Water Hunter Electric*
$ 15,000.00 Recreation/Parks Hydrex Pest Control*
$ 15,000.00 Recreation/Parks Hydro Connections*
$ 1,200,000.00 Light& Water Iberdrola Renewables*
$ 10,000.00 Public Works ICI Dulux Paint Center*
$ 15,000.00 Public Works Immediate Response*
$ 200,000.00 Light &Water Infosend*
i
$ 12,000.00 Library Ingram Library Services*
$ 12,000.00 Light&Water Inland Desert Security & Communications*
$ 50,000.00 Light&Water International Flow Technologies Inc.*
$ 10,000.00 Recreation/Parks Inter Valley Pool Supply*
$ 15,000.00 Light &Water Iron Mountain Storage*
$ 20,000.00 Human Resources Irwindale Industrial Clinic*
$ 20,000.00 Light&Water Itron Inc.*
$ 60,000.00 Recreati6n/Parks J & J Sports &Trophies*
$ 125,000.00 Human Resources KLF Consulting*
$ 3,659,595.00 Police LACO Fire Dept.*
$ 30,000.00 Engineering L.A. County Dept. of Public Works*
$ 75,000.00 Streets La Works/Human Svc. Consortium*.
$ 96,000.00 Police L.A. County Superior Court*
$ 28,000.00 Public Works Labor Ready*
$ 15,000.00 Recreation/Parks Landscape Warehouse*
$ 50,000.00 Light &Water Lehman Brothers*
$ 20,000.00 Police Liebert, Cassidy, Whitmore*
$ 15,000.00 Public Works Lewis Saw & Lawnmower*
$ 150,000.00 Light&Water Los Angeles Dept. Water Power*
$ 1,750,000.00 Light&Water Main S.G.V. Watermaster*
$ 150,000.00 Human Resources - Manning & Marder*
$ 15,000.00 Police Manning & Marder*
$ 200,928.00 Recreation/Parks Maiposa*
$ 10,000.00 Public Works Marx Bros. Fire Ext.*
$ 15,000.00 Information Services Matrix Imaging *
$ 17,200.00 Police McNeil Alarm Services*
$ 40,000.00 Economic Dev. Melad &Associates*
$ 115,000.00 Transportation Metrolink*
$ 200,000.00 Human Resources Meyer, Ken Law Offices of*
$ 16,700.00 Light& Water Midwest Roofing*
$ 800,000.00 Light& Water Morgan Stanley Capital Corp.*
$ 105,400.00 Senior Programs Morrison's Food Services*
$ 15,000.00 Public Works Nixon Egli*
$ 300,000.00 Light&Water Northern Calif. Power Agency*
$ 750,000.00 Light& Water NRG Energy*
$ 14,000.00 Light&Water Ontario Refrigeration*
$ 11,000.00 Light&Water Open Access Technology International*
$ 10,000.00 Public Works Pacific Products*
$ 180,000.00 Light&Water Pasadena, City of*
$ 30,000.00 Citywide PARS*
$ 15,000.00 Public Works Pat's Tire Service*
$ 19,999.00 Recreation/Parks Pat's Tire Service*
$ 20,000.00 Light&Water Performance Meter*
$ 15,000.00 Light&Water Power Settlements Cons. & Software*
$ 49,999.00 Light&Water Preventive Mobile*
$ 20,000.00 Recreation/Parks Proforma Quality Printing*
$ 43,000.00 Light &Water Proforma Quality Printing*
$ 10,000.00 Public Works Pro Pipe*
$ 400,000.00 Light&Water Public Service Co. of New Mexico*
$ 75,480.00 Transportation Regional TAP Center*
$ 1,100,000.00 Light&Water Reliant Energy Svcs.*
$ 400,000.00 Light&Water Riverside, City of*
$ 99,000.00 Engineering Republic Electric*
$ 10,000.00 Public Works Roadline Products*
$ 81,800.00 Light&Water SC Fuels*
$ 150,000.00 Public Works SC Fuels*
$ 510,000.00 Light&Water Sager, G.M.*
$ 1,500,000.00 Light& Water Salt River Project*
$ 225,000.00 Police San Gabriel , City of*
$ 150,000.00 Light &Water San Gabriel Basin Water Master* `
$ 60,771.00 Light& Water San Gabriel River Water*
$ 500,000.00 Light& Water San Gabriel Valley Municipal Water Dist.*
$ 23,000.00 City Clerk San Gabriel Valley Publishing*
$ 10,000.00 Public Works Sase Company* .
$ 500,000.00 Light& Water Sempra Energy Training*
$ 1,000,000.00 Light&Water Shell Trading*
$ 75,000.00 Light&Water Siemens Water Technologies Corp.*
$ 15,000.00 Public Works Simplex Grinnel*
$ 24,000.00 Information Services Sirsi*
$ 60,000.00 Facilities So. Cal Gas Company*
$ 70,000.00 Light&Water So. Calif. Edison Company*
$ 2,000,000.00 Light&Water So. Calif. Edison Company*
$ 980,000.00 Public Works So. Calif. Edison Company*
$ 19,000,000.00 Light& Water So. Calif. Public Power Authority*
$ 350,000.00 Citywide So. Cal Uniform Rental*
$ 30,000.00 Public Works Southeast Concrete*
$ 46,000.00 Light &Water Southwest Graphics*
$ 30,000.00 Streets Spragues Ready Mix*
$ 28,000.00 Information Services Sprint*
$ 10,000.00 Public Works Street Wize*
$ 79,500.00 Light& Water Sterling Water Technologies*
$ 30,000.00 Light& Water Summitt Research Labs*
$ 75,000.00 Light&Water Superior Operating Solutions*
$ 24,900.00 Transportation Sureteck Inc.*
$ 60,000.00 - Light&Water Systems & Software*
$ 24,000.00 Police T-Mobile*
$ 20,000.00 Public Works TMS Restoration*
$ 18,000.00 Public Works Teletronix Alarm Systems*
$ 10,000.00 Public Works Tool Team*
$ 10,000.00 Public Works Traffic Control*
$ 15,000.00 Recreation/Parks Trugreen Chemlawn*
$ 15,000.00 Public Works Tucker, J.G. & Son*
$ 14,000.00 Police Turbo Data*
$ 50,000.00 Light &Water UBS AG*
$ 53,000.00 City Clerk United States Postal Service*
$ 30,000.00 Light& Water United Pumping Service*
$ 20,000.00 Public Works United Pumping Service*
$ 20,000.00 Public Works United Traffic Service*
$ 1,000,000.00 Light& Water Upper S.G.V. Municipal Water District*
$ 325,000.00 Redevelopment Agcy Urban Futures*
$ 25,500.00 Information Services Verizon Wireless (blackberry)*
$ 30,000.00 Information Services Verizon*
$ 18,199.00 Light&Water Verizon*
$ 10,000.00 Public Works Vista Paint*
$ 25,000.00 Public Works Voyager*
$ 20,000.00 Public Works Vulcan/Cal-Mat*
$ 30,000.00 Light &Water Vulcan/Cal-Mat*
$ 100,000.00 Human Resources Warren & Assoc.*
$ 183,000.00 Light & Water West Coast Arborists*
$ 350,000.00 Recreation/Parks West Coast Arborists*
$ 30,000.00 Light &Water Westerly Meter Service Co.*
$ 4000.00 Light&Water Western Area Power Admin.*
$ 10,000.00 Light&Water Western Electricity*
$ 300,000.00 Light&Water Western Water Works*
$ 10,000.00 Economic Dev. Willdan & Associates*
$ 12,500.00 Light&Water Y Tire Sales*
$ 15,000.00 Police Y Tire Sales*
$ 10,000.00 Public Works Y Tire Sales*
$ 10,000.00 Facilities Zumar Industries* .
REDEVELOPMENT AGENCY BLANKETS $10,000 AND OVER
$ 400,000.00 Redev. Best, Best& Krieger
U' >,
CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: VERA MENDOZA, CITY CLs �/�
VIA: F.M. DELACH, CITY MANAGERI roy
DATE: JUNE 20, 2011 0
RE: APPOINTMENT TO THE VACANCY ON THE PLANNING
COMMISSION
RECOMMENDATION
It is recommended that the City Council adopt resolution appointing Mr. Robert Donnelson to fill
the unexpired term on the Planning Commission.
BACKGROUND
With the resignation of Christopher Dodson from the Planning Commission in April of this year,
it left and unexpired term ending September 30, 2014. Applications were solicited and accepted
for the position and interviews were held on June 13, 2011. The attached resolution appoints Mr.
Robert Donnelson to the position of Planning Commissioner.
FISCAL IMPACT:
Stipend of$25.00 per meeting, not to exceed $50.00.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AZUSA APPOINTING ROBERT DONNELSON
TO THE PLANNING COMMISSION
THE CITY COUNCIL OF THE CITY OF AZUSA DOES HEREBY RESOLVE
AS FOLLOWS:
SECTION 1. ROBERT DONNELSON having been appointed to the Planning
Commission by the City Council, said appointment is hereby approved and ROBERT
DONNELSON is appointed to the Planning Commission for the term expiring September 30,2014.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall
transmit a certified copy thereof to ROBERT DONNELSON.
ADOPTED AND APPROVED this 201i day of June 2011.
MAYOR
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the City
Council of the City of Azusa at a regular meeting thereof held on the 201i day of June 2011,by the
following vote of the Council:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
CITY CLERK
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: TITO HAES, ASSISTANT CITY MA
//N
��,,,,AGER/PUBLIC WORKS DIRECTOR
1 J
VIA: F.M. DELACH, CITY MANAGER. V
DATE: JUNE 20, 2011 ``
SUBJECT: PROJECT NO. SRTSL-5112(011); AWARD OF CONTRACT, SAFE ROUTES TO
SCHOOL PROJECT TO TSR CONSTRUCTION AND INSPECTION.
RECOMMENDATION
It is recommended that the City Council authorize staff to award the Safe Routes to School Project No.
SRTSL-5112(011) to TSR Construction and Inspection.
BACKGROUND
On March 2151, 2011, the City Council approved the plans and specifications for the project and the
Notice of Inviting bids. The bid opening was conducted on May 5`h, 2011 and five bids were received.
The following companies and the bid amounts are as follows:
No. Company City Bid Amount
I TSR Construction and Inspection Rancho Cucamonga, CA $135, 535.00
2 Geronimo Concrete, Inc. Los Angeles, CA $156, 775.95
3 MCI Azusa, CA $171, 353.20
4 Freeway Electric Inc. Riverside, CA $239, 039.00
5 1 All American Asphalt J Corona, CA $247, 000.00
The low bidder, TSR Construction and Inspection had an error in the addition of their total bid. The
actual amount of their bid is $139,135.00. TSR Construction and Inspection has already submitted a
letter admitting the error and it is on file. The error does not disqualify them nor drop the firm out as the
lowest bidder.
Improvements include; narrowing the east side of Cerritos Avenue to restrict areas of double parking
and student drop offs, construct new ADA ramps, re-stripe the intersection and construct a median with
a short fence that will preclude pedestrians from crossing the street at the mid-block. Additionally, the
project shall refresh the crosswalks at the other schools in town. The short fence will include 4 pieces of
stamped steel art with designs prepared by students in the Azusa Arts Program.
At the June 6, 2011 Council meeting, the Council directed staff to revisit the plans and specifications to 1
add a pick up/drop off zone to the Project. Staff's solution to this request was to paint and sign a section
of the Cerritos Avenue (east side) curb directly in front of the school exit as no parking - pick up/drop
off only. This could be done using City staff following completion of the project and would not require
any change to the plans and specifications.
FISCAL IMPACT
The actual project cost is $153,049.00, including 10% allowance for potential change orders. The
original SRTS federal grant amount was $102,713.00. Because the bids came in above the original
amount, staff requested additional funds from SRTS. The SRTS program granted additional funds
totaling $146,092.00. The City of Azusa will fund the additional $6,957.00 using Metro Flex Funds
(Fund 16).
x
IF
PICK UP/DROP OFF ZONE
LEE ELEMENTARY SCHOOL
PROPOS@D
CENTER: -
MEDIAN:
.« ° PROPOSED SIDEWALK WIDENING t
i
#' H
FIFTH STREET a4
PROPOSED,.CURB RAMPS 'd `
�-
Y
s. 1
SCALE. 1 =80'
DATE: 06-14-11 SRTS-5112 (011 )
PREPARED BY: H. GONZALEZ CERRITOS AVENUE AND FIFTH STREET
CHKD. BY: C. HASSEL CITY OF AZUSA
ENGINEERING DIVISION
0P.9lG
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JOINT CITY/AGENCY CONSENT ITEM
TO: HONORABLE CHAIRPERSON AND AGENCY MEMBERS
FROM: KURT CHRISTIANSEI�ONO
DIRECTOR MIC AND COMMUNITY DEVELOPMENT
VIA: F.M. DELACH, EXECUTIVE DIRECTOR
DATE: JUNE 20, 2011
SUBJECT: REDEVELOPMENT AGENCY ADMINISTRATION/ADVANCE FROM THE
CITY
RECOMMENDATION
It is recommended that the City Council/Agency Members approve Resolutions authorizing an advance
of$1,563,290 from the City's General Fund to the Redevelopment Agency,and authorize execution of
the Note.
BACKGROUND
Operating expenses for the Redevelopment Agency were approved in the 2011/12 Budget. To fund
these expenses with Redevelopment property tax increment revenues,it is necessary for the Agency to
enter into a debt instrument with the City. The Redevelopment Agency is governed by California
Redevelopment Law("CRL"),and is primarily funded with property tax increment. Per the CRL,tax
increment can only be used to pay debt. In order to fund the Agency's 2011/12 budgeted administrative
expenses and transfers of$1,563,290,the Agency must establish these appropriations as a debt. To do
this, each year the Agency requests that the City advance the necessary funds to pay for the Agency's
general administration, in the form of a loan. This allows the Agency to receive a like amount of
additional tax increment revenues and periodically reimburse the City throughout the year.
The loan amount indicated below reflects the Agency's Administrative Budget for Fiscal Year 2011/12.
The new note detailed below is proposed to implement the Agency's 2011/12 budget:
LOAN AMOUNT PROJECT INTEREST RATE TERM BORROW
FROM
$1,563,290 Merged Project- Variable based on LAIF 1 Year City General
Administration average monthly yields Fund
FISCAL IMPACT
This mechanism allows the Agency to fund its administrative operating expenses and align its cash flow
with actual tax increment receipts. The advance is paid off within the year it is incurred,and the City'9'
General Fund is able to earn additional interest revenues. The Agency's administrative operating
expenses and additional interest expenses were adopted in the 2011/12 Budget on June 6, 2011.
KC:SP
Attachments:
L A Resolution of the Redevelopment Agency of the City of Azusa Requesting Loans from the City of Azusa for Purposes of the Merged
Redevelopment Project Area
2. A Resolution of the City Council of the City of Azusa Authorizing Loans for Purposes of the Merged Redevelopment Project Area
RESOLUTION NO.
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA REQUESTING A LOAN
FROM THE CITY OF AZUSA FOR PURPOSES OF THE MERGED REDEVELOPMENT PROJECT AREA
WHEREAS,the Redevelopment Agency of the City of Azusa("Agency")is authorized to undertake certain actions
which are necessary and incidental to the carrying out of the Redevelopment Plan which has previously been adopted by the
City of Azusa, for purposes of the Merged Redevelopment Project Area; and
WHEREAS,the Agency has incurred and will continue to incur obligations for such purpose; and
WHEREAS,the City of Azusa is authorized,pursuant to Section 33620,et. seq.,of the Health and Safety Code of the
State of California(California Redevelopment Law)to make loans to the Agency for the purposes of defraying said expenses;
NOW, THEREFORE,BE IT RESOLVED by the Agency Members of the Redevelopment Agency of the City of
Azusa that:
Section 1. Pursuant to the provisions of said Section 33620,et.seq.,of the California State Health and Safety Code,the
Agency Members hereby authorize the Redevelopment Agency of the City of Azusa to request a Loan from the City of Azusa
for purposes of the Merged Redevelopment Project.
Section 2. The Agency pledges to accept and administer any funds loaned to it pursuant to this request in accordance
with the provisions of Section 33620, et. seq., of the Health and Safety Code.
Section 3. The Agency requests that authorization for repayment of the loan shall be evidenced by a Note(in the form
attached as Exhibit A) of the Agency containing the following terms, in addition to all usual and customary terms:
LOAN INT. BORROW PLEDGED REVENUE
AMOUNT PROJECT RATE TERM FROM SOURCES
$1,563,290 Administration Variable Based on LAIF Avg. 1 Year General Fund Tax Increment, Other
Monthly Yields
The loan listed herein is payable according to the terms of the Note. Payments will be made at least annually,and will be paid
in full on or before June 30,2012. The Note is payable from accumulated tax increment funds in excess of those pledged for
payment of Agency bonded indebtedness,and/or from any other funds available to the Agency from which such payment may
legally be made. The Note may be prepaid at any time without penalty.
Section 4. The Chairperson of the Agency or his/her designee is hereby authorized and directed to execute,on behalf
of the Agency, the Note to the City of Azusa in accordance with the provisions of Section 3 hereof.
Section 5. The Agency Secretary shall certify the adoption of this Resolution.
PASSED AND ADOPTED this day of 2012.
Chairperson
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Redevelopment Agency of the City of
Azusa at a regular meeting held on the_day of 2011.
AYES: AGENCY MEMBERS:
NOES: AGENCY MEMBERS:
ABSTAIN: AGENCY MEMBERS:
ABSENT: AGENCY MEMBERS:
Secretary
"EXHIBIT A"
PROMISSORY NOTE
MERGED REDEVELOPMENT PROJECT AREA
AZUSA, CALIFORNIA
JULY 1, 2011
For value received,the REDEVELOPMENT AGENCY OF THE CITY OF AZUSA, a public body corporate and
politic("Agency"),promises to pay the CITY OF AZUSA,a municipal corporation and general law city organized
and existing under the laws of the State of California ("City"), the estimated sum of ONE MILLION FIVE
HUNDRED SIXTY-THREE THOUSAND TWO HUNDRED NINETY DOLLARS AND NO/100($1,563,290),
revised as necessary to reflect actual expenditures,with interest thereon from the date of July 1,2011,at the average
monthly variable rate as determined by the State of California Local Agency Investment Fund,principal and interest
payable at least annually and due in full by June 30,2012,as provided herein. This Note is a subordinate lien and is
payable from tax increment revenues in excess of those pledged for Agency bonded indebtedness and any other
superior debt, and/or payable from any other resources available to the Agency from which such payment may
legally be made,allocated to and received by the Agency for the Merged Redevelopment Project Area. The term of
the note shall be one (1) year, due in full by June 30, 2012, unless extended by mutual consent of both parties.
This note is issued in connection with the provision of funds to finance redevelopment activities of the Merged
'Redevelopment Project Area. The Merged Project provides for tax increment financing in accordance with the
provisions of the California Health and Safety Code. The Agency is authorized, with the consent of the Board of
Directors, to undertake certain actions which are necessary and incidental to carrying out the Redevelopment Plan
which has previously been adopted by the City of Azusa, for purposes of the Merged Redevelopment Project area.
The City Council has authorized the loan for purposes of funding incurred administrative obligations. This note is
issued under the authority and pursuant to the Community Redevelopment Law,commencing with Section 33600 of
the Health and Safety Code of the State of California, as amended.
Each payment shall be credited first to principal due and the remainder to interest; and interest shall thereupon cease
upon the principal so credited. Any unpaid interest shall accrue and be added to the outstanding principal balance.
In event of default in payment of any amount as herein provided, then the entire amount shall become due at the
option of the City of Azusa. Principal and interest shall be payable in lawful money of the United States at Azusa,
California. Demand, presentment for payment, protest and notice of protest are hereby waived.
REDEVELOPMENT AGENCY OF THE
CITY OF AZUSA
By:
Chairperson
ADMINISTRATION
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING LOANS FOR
PURPOSES OF THE MERGED REDEVELOPMENT PROJECT AREA
WHEREAS, the Redevelopment Agency of the City of Azusa("Agency") is undertaking certain actions which are
necessary and incidental to the carrying out of the Redevelopment Plan which has previously been adopted by the City of Azusa;
and
WHEREAS, the Agency has incurred and will continue to incur obligations for such purpose: and
WHEREAS,the City of Azusa is authorized,pursuant to Section 33620,et.seq.,of the Health and Safety Code of the
State of California(California Redevelopment Law)to make loans to the Agency for the purposes of defraying said expenses;
NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Azusa that:
Section 1. Pursuant to the provisions of said Section 33620,et. seq.,of the Health and Safety Code,the City Council
hereby authorizes to the Redevelopment Agency of the City of Azusa the following loan for the Merged Redevelopment Project.
Section 2. The Agency shall accept and administer any funds loaned to it pursuant to this request in accordance with
the provisions of Section 33620, et. seq., of the Health and Safety Code.
Section 3. Such loan shall be evidenced by a Note of the Agency containing the following terms, in addition to all
usual and customary terms:
LOAN INT. BORROW PLEDGED REVENUE
AMOUNT RATE TERM FROM SOURCES
$1,563,290 Variable Based on LAIF Avg. 1 Year City's General Tax Increment, Other
Monthly Yields Fund
The loan listed herein is payable according to the terms of the Note. Payments will be made at least annually,and will be paid
in full on or before June 30,2012. The Note is payable from accumulated tax increment funds in excess of those pledged for
payment of Agency bonded indebtedness,and/or from any other funds available to the Agency from which such payment may
legally be made. The Note may be prepaid at any time without penalty.
Section 4. The City Council of the City of Azusa is hereby authorized and directed to accept,on behalf of the Agency,
the Note to the City of Azusa in accordance with the provision of Section 3 hereof.
Section 5. The City Clerk shall certify the adoption of this Resolution.
PASSED AND ADOPTED this day of 2011.
Mayor
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the City of Azusa at a regular meeting thereof,
held on the day of . 2011.
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
City Clerk
Uc pF.q,
CITY OF AZUSA
MINUTES OF THE REDEVELOPMENT AGENCY
REGULAR MEETING
MONDAY,JUNE 6,2011—8:05 P.M.
The Board of Directors of the Redevelopment Agency of the City of Azusa met in regular session at the
above date and time in the Azusa Auditorium,213 E.Foothill Blvd..Azusa CA.
Chairman Rocha called the meeting to order. Call to Order
ROLL CALL Roll Call
PRESENT: DIRECTORS: GONZALES,CARRILLO,MACIAS,HANKS,ROCHA
ABSENT: DIRECTORS: NONE
ALSO PRESENT: Also Present
General Counsel Carvalho, Executive Director Detach, Assistant Executive Director Makshanoff,
Department Heads, Secretary Mendoza,Deputy Secretary Toscana.
THE CITY COUNCIL CONVENED JOINTLYWITH THE REDEVELOPMENT AGENCY AND City/CRA/APFA
THE AZUSA PUBLIC FINANCING AUTHORITY CONVENED JOINTLY TO CONSIDER THE Convene Judy
FOLLOWING:
2011/12 Budgets
FISCAL YEAR 2011/12 CITY AZUSA PUBLIC FINANCING AUTHORITY AND
REDEVELOPMENT AGENCY BUDGET ADOPTION.
Administrative Services Chief Financial Officer Kreimeier presented the budget which included all three A.Kreimeier
entities,-i.e. City, Redevelopment Agency and Azusa Public Financing Authority and responded to Presentation
questions posed by Councilmembers. He stated that the budget was status quo and included$500,000
carry over capital projects far street improvements,$900,000 in pavement management projects,$237,000
for sidewalk curb and gutter improvements, and $240,000 for capital projects for miscellaneous
maintenance.
Councilmember Macias reminded staff to look into the feasibility of bringing back the Explorer Program, Macias
next year,if it was able to be run correctly,efficiently and properly. Comments
Mayor Rocha announced the Budget Amendment noted at the Budget Workshop as follows: Parks Rocha
Maintenance Special Supplies in the amount of$2,000, Graffiti Abatement Small Equipment in the Comments
amount of$3,000 and Community Promotions Special Supplies in the Amount of$4,000. -
Staff responded to concern regarding purchase of televisions at two parks,stating that they were going to Response to
be used for in house training for park staff,for youth for park safety,etc. Question
Discussion was held regarding the feasibility of funds for maintenance of a park area on San Gabriel and Discussion
Sierra Madre. It was consensus of the Council to research the amount of funds needed to maintain the Maintenance
property and bring back Mid Year Budget Review in February 2012, and get approval from property Of San Gabriel
owner to allow volunteers to go in and clean up the park. Each Councilmember thanked staff for Sierra Madre
delivering a balanced budget.
Discussion was held regarding crossing guard issue and options for radar signs of which cost range from Discussion
$5,000 through$15,000;the battery operated sign is$5,000,the solar panel sign is$8,000 and the sign Crossing Guard
which includes a message is$14,000-$15,000. It was noted that,after a meeting was held with AUSD, Signage
there will be 14 schools with crossing guards, including First and Rockvale Avenue and Dalton and
Foothill. Kindergarten crossing guards will be eliminated as parents take and pick up their children from
school and with the savings staff was directed to purchase at least one message radar sign along with as
many stationary speed control signs as they can within the$50,000 savings.
Moved by Mayor Pro-Tem Hanks,seconded by Councilmember Gonzales and unanimously to adopt,as
amended:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA,ADOPTING THE BUDGET Res. I 1-C36
AND APPROVING APPROPRIATIONS FOR THE CITY OF AZUSA FOR THE FISCAL YEAR City Budget
COMMENCING JULY 1,2011 AND ENDING JUNE 30,2012.
Mayor Rocha invited Councilmembers to attend a celebration on Wednesday,June 15,2011,at 11:30 a.m. Invitation to
at Foothill Middle School to acknowledge the students who circulated the petition fora crossing guard at Attend Foothill
First and Rockvale Avenue. Middle School
Moved by Director Hanks,seconded by Director Gonzales and unanimously to adopt:
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE REDEVELOPMENT AGENCY OF Res. I I-R25
THE CITY OF AZUSA ADOPTING THE OPERATING BUDGET AND APPROVING Agency
APPROPRIATIONS FOR THE REDEVELOPMENT AGENCY FOR THE FISCAL YEAR Budget
COMMENCING JULY 1.2011 AND ENDING JUNE 30,2012.
Moved by Board Member Hanks,seconded by Board Member Carrillo and unanimously to adopt:
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE AZUSA PUBLIC FINANCING Res. ll-PI
AUTHORITY ADOPTING THE BUDGET AND APPROVING APPROPRIATIONS FOR THE APFA Budget
AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1,2011 AND ENDING JUNE 30,
2012.
THE REDEVELOPMENT AGENCY RECESSED, THE AZUSA PUBLIC FINANCING CRA Recess,
AUTHORITY TO ADJOURNED,AND CITY COUNCIL CONTINUED. APFA Adjnd
THE CITY COUNCIL CONVENED JOINTLY WITH THE REDEVELOPMENT AGENCY AT Cncl Convened.
9:31 P.M.TO DISCUSS THE FOLLOWING: Jointly w/CRA
JOINT PUBLIC HEARING -DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN THE Joint Pub Big
REDEVELOPMENT AGENCY OF THE CITY OF AZUSA AND THE CHARVAT FAMILY LLC FOR DDA Charvat
THE DEVELOPMENT OF A RETAIL STORE AT THE NORTHEAST CORNER OF ARROW Family
HIGHWAY AND AZUSA AVENUE (APN 8621-024-903.8621-024-904 AND 8621-024-001)
Director of Economic and Community Development Christiansen addressed the Joint Public Hearing K.Christiansen
stating that ELS approached the City regarding their potential relocation of the business from Monrovia Presentation
and the process began in March when they agreed that this was the best site for the business. The
Disposition and Development Agreement includes that the property is to bring a new tax generating
business into the City,but does not include the whole site;the goal for the comer of Azusa Avenue and
Arrow Highway is the development of a future restaurant. The Disposition and Development Agreement
is with the Charvat Family,LLC,for the construction of retail store with a five year option to purchase the
remaining property,if the Agency has not sold or leased the parcel to another user or developed it as a full
service restaurant. The developer will have the option to acquire the Agency parcel within 30 days and the
price will be based on an appraisal of market value. He noted changes in the Disposition and
Development,and responded to questions posed by Councilmembers/Directors.
The Mayor/Chairman declared the Hearing open. The City Clerk/Secretary read the affidavit of proof of Hrg Open
publication of notice of said hearing published in the San Gabriel Valley Tribune on May 26d'and June
2nd,2011.
Mr. Jorge Rosales addressed the Public Hearing expressing his opposition to the project, noting his J. Rosales
comments during the Closed Session portion of the meeting regarding the financials; he provided a Comments
definition of the type of merchandize sales and quoted negative comments made on line regarding the
business.
Moved by Mayor Pro-Tem/Director Hanks, seconded by Councilmember/Director Gonzales and Hrg Closed
unanimously carried to close the Public Hearing.
City Manager/Executive Director Detach responded to comments made regarding the project noting that City Mgr
the tax return on this project will be 2.6 million,property taxes will be 1.1 million and they are paying 3.3 Comments
million for the property which is seven million dollars on a 5.2 million dollar investment.
Director of Economic and Community Development Christiansen stated that the property being sold at fair K.Christiansen
market value,it's a sales tax revenue generator,and he talked about the history of theproperty which was Comments
originally in the County area and had to be annexed into the City in order to rid it of vagrancy,graffiti,
homeless encampments,blighted with dumping and debris,and will now have a brand new building,etc.
06/06/11 PAGE TWO
Councilmember Macias offered a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA,CALIFORNIA,MAKING Res. 11-C39 (City)
FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33433 AND APPROVING approving
THE CONVEYANCE OF REAL PROPERTY BY THE REDEVELOPMENT AGENCY OF THE CITY Disposition and
OF AZUSA PURSUANT TO THAT CERTAIN 2011 DISPOSITION AND DEVELOPMENT Development
AGREEMENT(CHARVAT FAMILY)WITH THE CHARVAT FAMILY LLC. Agreement
("DDA")Charvat
Moved by Councilmember Macias,seconded by Councilmember Gonzales to waive further reading and Family LLC
adopt. Resolution was passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS,
ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: - NONE
Director Macias offered a Resolution entitled:
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA MAKING Res. 11-R26
FINDINGS REGARDING AND APPROVING THAT CERTAIN 2011 DISPOSITION AND (Agency)
DEVELOPMENT AGREEMENT(CHARVAT FAMILY)WITH THE CHARVAT FAMILY LLC. approving DDA a
Disposition and
Moved by Director Macias,seconded by Director Carrillo to waive further reading and adopt. Resolution Development
passed and adopted by the following vote of the Agency: Agreement
("DDA")with The
AYES: DIRECTORS: GONZALES, CARRILLO, MACIAS, HANKS, Charvat Family
ROCHA LLC
NOES: DIRECTORS: NONE
ABSENT: DIRECTORS: NONE
JOINT PUBLIC HEARING -DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN THE Joint Pub Hrg
REDEVELOPMENT AGENCY OF THE CITY OF AZUSA AND CITY VENTURES LLC FOR THE City Ventures
DEVELOPMENT OF AN AFFORDABLE MULTIFAMILY PROJECT ON AGENCY PROPERTY
AND A REPLACEMENT HOUSING PLAN FOR THE IMPROVEMENTS THEREON(APN 8608
019-901. 902 903 AND 904) -
Director of Economic and Community Development Christiansen stated that this project is the northeast K.Christiansen
corner of Ninth and Alameda and the Development Agreement is with City Ventures to build a fourteen Comments
unit of which two will be for moderate income family. He presented the Housing Replacement Plan,
described the housing and responded to questions posed by Councilmembers.
The Mayor/Chairman declared the Hearing open. The City Clerk/Secretary read the affidavit of proof of Hrg Open
publication of notice of said hearing published in the San Gabriel Valley Tribune on May 26"and June
2nd.2011.
Director of Development Harriet Ortista of City Ventures and Bill Reynolds, Vice President of City Ventures
Development for City Ventures addressed the Hearing responding to questions regarding other Representatives
developments in the general area,close of escrow,and outreach for Azusa residents for purchase of the Comments
housing.
Mr.Jorge Rosales addressed the Hearing stating that this is a good project,but he would have like to seen J.Rosales
at least four units available for moderate income families. He stated the smaller units would have been Comments
ideal for low income families,and the project was funded by the 20%set aside funds.
Moved by Councilmember/Director Carrillo, seconded by Councilmember/Director Gonzales and Hrg Closed
unanimously carried to close the public hearing.
Discussion was held regarding formula to determine how much affordable housing units are required, Discussion
plans for outreach,construction staging,awareness to neighbors,informing them by mail,suggestion that
the outreach be broader then 300 feet,entitlements,public notices,first time home buyers program,county
programs,cost market rate homes versus affordable.
Councilmember Macias offered a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA,CALIFORNIA,MAKING Res. 11-C40 (City)
FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33433 AND APPROVING approving a
THE CONVEYANCE OF REAL PROPERTY BY THE REDEVELOPMENT AGENCY OF THE CITY Disposition and
OF AZUSA PURSUANT TO THAT CERTAIN DISPOSITION AND DEVELOPMENT AGREEMENT Development
(9r"AND ALAMEDA)WITH CITY VENTURES,LLC. Agreement
("DDA")with City _
Ventures
06/06/11 PAGE THREE
Moved by Councilmember Macias,seconded by Councilmember Carrillo to waive further reading and A -�
adopt. Resolution passed and adopted by the following vote of the Council:
AYES COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS,
ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEM13ERS: NONE
Director Macias offered a Resolution entitled:
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA MAKING Res.I I-R27
FINDINGS REGARDING AND APPROVING THAT CERTAIN DISPOSITION AND (Agency)
DEVELOPMENT AGREEMENT (9r" & ALAMEDA) WITH CITY VENTURES, LLC, AND approving the
APPROVING AN ASSOCIATED REPLACEMENT HOUSING PLAN. Disposition and
Development
Moved by Director Macias,seconded by Director Gonzales to waive further reading and adopt. Resolution Agreement
passed and adopted by the following vote of the Agency. ("DDA")with
City Ventures
AYES: DIRECTORS: GONZALES, CARRILLO, MACIAS, HANKS,
ROCHA
NOES: DIRECTORS: NONE
ABSENT: DIRECTORS: NONE
THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY CONTINUED AT Cncl Recess
10:21 P.M. CRA Continued
The CONSENT CALENDAR consisting of items G-1 through G-3 was approved by motion of Director Consent Cal.
Camillo,seconded by Director Hanks and unanimously carried. - Approved
1. Minutes of the regular meeting of May 16,2011,were approved as written. Min appvd
2. The Agency Treasurer's Report as of June 30,2011 was received and filed. Treas Rpt
3. Resolution authorizing payment of warrants by the Agency was adopted and entitled:
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA Res, II-R28
ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF REDEVELOPMENT Warrants
AGENCY FUNDS.
SPECIAL CALL ITEMS Spec Call Items
None. None
It was consensus of the Redevelopment Agency Board Members to adjourn. Adjourn
TIME OF ADJOURNMENT: 10:22 P.M.
SECRETARY
NEXT RESOLUTION NO. 11-1129.
06/06/11 PAGE FOUR
10
* q<fFOQN_v
�. 1n
� d. s
AGENCY CONSENT ITEM
TO: HONORABLE CHAIRPERSON AND AGENCY MEMBERS
FROM: KURT CHRISTIANSEN, ECONOMIC AND COMMUNITY DEVELOPMENT
DIRECTOR
VIA: F.M. DELACH, EXECUTIVE DIRECTORI10to
DATE: JUNE 20, 2011
SUBJECT: MAKING A FINDING THAT PLANNING AND ADMINISTRATIVE EXPENSES
MAY BE FUNDED FROM THE LOW-TO-MODERATE INCOME HOUSING
FUND (20% SET ASIDE)
RECOMMENDATION
It is recommended that the Agency Members adopt a Resolution making a finding that the planning
and administrative expenses to be funded from the low-to-moderate income housing fund in fiscal
year 2011/12 are necessary for the production, improvement or preservation of the community's
supply of low and moderate income housing.
BACKGROUND
California Redevelopment Law ("CRL") allows redevelopment agencies to use low-to-moderate
income housing funds (20%set-aside)to pay for certain administrative and planning costs associated
with the production, improvement,and/or preservation of affordable housing. To do this,an annual
determination indicating that these incurred expenses are necessary and directly related to low-to-
moderate-income housing programs, is required.
In the last several years, the Agency has initiated various housing programs benefiting low- and
moderate-income families. In 1991/92, a housing rehabilitation program benefiting owner-occupied
homeowners was initiated,generating additional planning and administrative costs including Agency
staff time, contractual employees, and miscellaneous supplies. This program will continue through
2011/12, and includes minor rehabilitation grants and major rehabilitation loans funded by federal
CDBG, HOME and 20% Set-Aside funds. To date, over $4.7M in housing rehabilitation
improvements has been completed since 1991/92.
The Agency is required to develop and maintain replacement housing per the California Health and
Safety Code. In the last sixteen years, the Agency assisted construction of four new single family
Page 2 of 2
June 20,2011
Honorable Chairperson and Agency Members
Making a Finding that Planning and Administrative Expenses May Be Funded From The Low-to-Moderate Income
Housing Fund(20% Set-Aside)
units at 6th Street and Alameda;the construction of three new single farr}jly homes at 9th and Azusa;
the substantial rehabilitation of an affordable home at 918 N. Azusa; construction of 43 affordable
single family units by Harlan Lee; the 20 affordable housing units completed at 600 N. Cerritos;
substantial rehabilitation of 30 rental units for very low income seniors; and a homeless shelter
funded with private and federal emergency shelter funds. The Agency also facilitated a TEFRA
agreement between the City and Azusa Pacific University to retain 62 low-to-moderate income rental
units within the City until 2015. Monitoring compliance of the first time home buyer program, the
rental programs, and processing loan subordination requests for these restricted units will continue
though 2011/12.
In 2008/09, the Agency began acquiring blighted and deteriorated rental housing in the southeast
portion of the City. To date, 18 properties have been acquired. In 2010/11,the Agency approved an
exclusive negotiating agreement (ENA) with Mercy Housing California to assemble a site for a
quality low-to-moderate income housing project at Atlantis Gardens.
Finally, the Agency continues to monitor its housing production and replacement obligations,
participate in general plan and housing element updates/revisions, report annual housing
accomplishments as required by the State of California Housing and Community Development,issue
bonds and coordinate debt service requirements,and administer the 20%set aside housing funds. In
2011/12, the Agency will continue to work with Mercy to secure additional funds to begin the
Atlantis Garden Neighborhood Rehabilitation Project.
FISCAL IMPACT
These projects, which create, preserve, and improve the City's low and moderate income housing
supply, are expected to incur 20% of the Agency's administrative costs in 2011/12 for staff time,
legal fees,appraisals, and other non-project specific administrative costs,all of which are eligible for
payment from the low-to-moderate income housing fund. This is estimated to be $312,660. Using
low-to-moderate income housing funds allows a like amount of net tax increment to be utilized for
other, more flexible purposes. These administrative costs were appropriated and adopted in the
2011/12 Budget.
KC:SP
Attachment: Resolution
RESOLUTION NO.
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA MAKING A
FINDING THAT THE PLANNING AND ADMINISTRATIVE EXPENSES TO BE FUNDED FROM THE
LOW AND MODERATE INCOME HOUSING FUND ARE NECESSARY FOR THE PRODUCTION,
IMPROVEMENT OR PRESERVATION OF THE COMMUNITY'S SUPPLY OF LOW AND MODERATE
INCOME HOUSING
WHEREAS, the Redevelopment Agency of the City of Azusa is authorized by Section 33334.3 of the Health and
Safety Code to use a portion of its low and moderate income housing funds to pay for planning and general administrative costs
which are directly related to the provision of housing assistance in accord with Section 33334.2 of the Health and Safety Code;
and
WHEREAS, the Agency has engaged in a number of projects consistent with said Section 33334.2 to increase,
improve, and preserve low-to-moderate income housing and the Agency reasonably expects to continue such activity in accord
with the proposed budget for 2011/12; and
WHEREAS, the Agency expects to expend staff time and resources to carry out the projects and programs listed in
Exhibit A attached hereto; and
WHEREAS, Section 33334.3 requires the Agency to make an annual finding that the planning and administrative
expenses are reasonable given the expected level of activity for low and moderate income housing projects;
NOW THEREFORE BE IT RESOLVED by the Agency Members of the Redevelopment Agency of the City of
Azusa:
Section 1. Pursuant to the requirements of Section 33334.2 of the Health and Safety Code,the Agency Members
hereby find and determine that the reasonable allocation of Agency staff expenses directly related to the production,
rehabilitation, or preservation of low and moderate income housing in accord with Exhibit A attached is as follows:
For Fiscal Year 2011/12: 20% of Administrative Costs
Section 2. The Agency asserts that, in the event of substantial changes in project activity, it will reevaluate the
allocations and only assess the low and moderate income housing fund for that portion of administrative expenses which are
reasonably related to the purposes allowable under law.
Section 3. The Agency Secretary shall certify the adoption of this Resolution.
PASSED AND ADOPTED this day of 2011.
Chairperson
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Redevelopment Agency of the City of Azusa,
at a regular meeting thereof, held on the day of 2011.
AYES: AGENCY MEMBERS:
NOES: AGENCY MEMBERS:
ABSTAIN: AGENCY MEMBERS:
ABSENT: AGENCY MEMBERS:
Secretary
EXHIBIT A
LOW/MOD HOUSING PROJECTS
Fiscal Year 2011/12
Housing Rehabilitation/HOME Programs — Oversee implementation of housing rehabilitation programs,
including but not limited to monitoring consultants,meeting with homeowners and contractors,processing demands
for payment and preparing compliance data.
Low-to-Moderate Income Housing Monitoring Project—Monitor compliance for twenty-one(21)restricted low-
to-moderate income single family housing units; sixty-four(64)restricted low-to-moderate income rental units;and
thirty (30) very low income senior rental units for continued compliance.
Administration — Track 20% set aside tax increment receipts; coordinate outstanding debt funded with low-to-
moderate income housing funds; provide continuing bond disclosure for housing tax allocation bonds; prepare
subordination agreements as necessary for single family homeowners;prepare the annual State Controller's Report,
independent financial statement, and the annual HCD housing report.
Housing Element—Work in conjunction with City Planning staff to implement the Housing Element as part of the
overall General Plan Update, and endeavor to meet housing production and replacement obligations.
Redevelopment Housing Projects—Work with a developerto build rental and owner-occupied housing for low-to-
moderate income families in the southeast portion of the City. In addition,work with another developer to construct
housing that will require the sale of some units to moderate income families in the northeast portion of the City.
Miscellaneous—Identify and actively pursue and promote housing project opportunities benefiting low-to-moderate
income households.
AGENCY CONSENT ITEM
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AGENCY BOARD
FROM: KURT CHRISTIANSEN, ECONOMIC AND COMMUNITY DEVELOPMENT
DIRECTOR/DEPUTY EXECUTIVE DIRECTOR
R-_
VIA: F.M. DELACH, EXECUTIVE DIRECTOR�p/J
DATE: JUNE 20, 2011 //''
SUBJECT: REDEVELOPMENT CONSULTING SERVICES FOR FISCAL YEAR 2011/12
RECOMMENDATION
It is recommended that the Agency Board approve Urban Futures,Inc. ("Urban Futures') contract to allow
them to continue to provide real estate advisory and redevelopment as-needed consulting services in
conjunction with the Agency's new FY 2011/12 under the economic development program.
BACKGROUND
The Urban Futures staff has been providing real estate advisory and as-needed redevelopment consulting
services to the Agency since June 2009. The Agency previously entered into contract with Urban Futures for
the 2010/2011 economic development program in the amount of $325,000. Urban Futures has billed
$211,517.50 in program related expenses through the end of April 2011. Initially, Agency staff had not
anticipated the additional need for services beyond those levels identified, relative to the Atlantis Garden
project, the assemblage of the A2/A3 Downtown North Site and Affordable Housing Monitoring and
Compliance Program Services. These projects continue to require additional real estate advisory services,
negotiations and project development meeting and financial feasibility analysis. Additionally,Agency staff
did not foresee the complexities involved with the Atlantis Garden project and further anticipates future
negotiations related to the Enterprise Car Rental Site and the northeast corner of Arrow Highway/Azusa
Avenue which will soon require an increased level of redevelopment consultant services.
The Agency Board/City Council policy is to utilize consultants whenever possible rather that hiring full time
staff due to the projected limited term of the current economic development program. Consultants have the
ability to mobilize quickly to undertake Council goals for the City and have very specific areas of expertise
which can augment City services. However to.change consultants at this time would delay current ongoing
project momentum and viability. Since June 2009, Urban Futures staff has competently assisted Agency
staff with the Atlantis Garden project, developer negotiations of the A2/A3 Downtown North, Azusa &
Arrow site,the Enterprise Car Rental site and project financial feasibility analysis,project development,etc.
There is a huge value in maintaining continuity and continuing their services through 2011/12. Therefore,
staff request that the Agency Board consider and approve the contract amendment to Urban Futures which
will allow them to continue to provide these ongoing redevelopment consulting services through June 30,
2012.
FISCAL IMPACT
Real estate advisory and as-needed redevelopment consulting and staff support services have been budgeted
on a project-by-project basis in the amount of$325,000 as part of the FY 2011/12 budget.
Attachments:
Contract
REDEVELOPMENT AGENCY OF THE CITY OF AZUSA
PROFESSIONAL SERVICES AGREEMENT
1. PARTIES AND DATE.
This Agreement is made and entered into this 20`h day of June ,2011, by and between
the REDEVELOPMENT AGENCY OF THE CITY OF AZUSA, a public body, corporate and
politic, organized under the laws of the State of California with its principal place of business at 213
East Foothill Boulevard,Azusa, California 91702-1395 ("City")and URBAN FUTURES,INC., a
corporation, with its principal place of business at 3111 N. Tustin, Suite 230 Orange CA 92865-
1743 ('Consultant"). City and Consultant are sometimes individually referred to as ."Party" and
collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain
professional services required by the City on the terms and conditions set forth in this Agreement.
Consultant represents that it is experienced in providing Redevelopment Consulting,Real Estate
and Financial Advisory Services to public clients, is licensed in the State of California, and is
familiar with the plans of City.
2.2 Project.
City desires to engage Consultant to render 1)Redevelopment Consulting/Staff Support and
Real Estate Advisory Services, and 2) Financial Advisory Services in order to assist the City in
implementing its Redevelopment/Economic Development Program ("Project') as set forth in this
Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the
City all labor,materials,tools,equipment,services,and incidental and customary work necessary to
fully and adequately supply the professional services necessary for the Project ('Services"). The
Services consist of 1)Redevelopment Consulting/Staff Support and Real Estate Advisory Services,
which will be provided at 15 hours per week at a rate of$10,200.00/month,and 2)Special Advisory
Services which will be provided on an as-needed basis at the hourly rates listed in Exhibit`B". All
Services, as are more particularly described in Exhibit "A" attached hereto and incorporated herein
by reference, will be subject to, and performed in accordance with, this Agreement, the exhibits
attached hereto and incorporated herein by reference,and all applicable local,state and federal laws,
rules and regulations.
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3.1.2 Term. The term of this Agreement will be from July 1, 2011 to June 30,
2012,unless earlier terminated as provided herein. Consultant will complete the Services within the
term of this Agreement, and will meet any other established schedules and deadlines.
3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates;Independent Contractor. The Services
will be performed by Consultant or under its supervision. Consultant will determine the means,
methods and details of performing the Services subject to the requirements of this Agreement. City
retains Consultant on an independent contractor basis and not as an employee. Consultant retains the
right to perform similar or different services for others during the term of this Agreement. Any
additional personnel performing the Services under this Agreement on behalf of Consultant will also
not be employees of City and will at all times be under Consultant's exclusive direction and control.
Consultant will pay all wages, salaries, and other amounts due such personnel in connection with
their performance of Services under this Agreement and as required by law. Consultant will be
responsible for all reports and obligations respecting such additional personnel, including, but not
limited to: social security taxes, income tax withholding, unemployment insurance, disability
insurance, and workers' compensation insurance.
3.2.2 Schedule of Services. Consultant will perform the Services expeditiously,
within the term of this Agreement, and in accordance with the Schedule of Services set forth in
Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has
the professional and technical personnel required to perform the Services in conformance with such
conditions.'In order to facilitate Consultant's conformance with the Schedule, City will respond to
Consultant's submittals in a timely manner. Upon request of City, Consultant will provide a more
detailed schedule of anticipated performance to meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant
will be subject to the approval of City.
3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain
key personnel will perform and coordinate the Services under this Agreement. Should one or more
of such personnel become unavailable, Consultant may substitute other personnel of at least equal
competence upon written approval of City. In the event that City and Consultant cannot agree as to
the substitution of key personnel, City will be entitled to terminate this Agreement for cause. As
discussed below,any personnel who fail or refuse to perform the Services in a manner acceptable to
the City, or who are determined by the City to be uncooperative, incompetent, a threat to the
adequate or timely completion of the Project or a threat to the safety of persons or property, will be
promptly removed from the Project by the Consultant at the request of the City. The key personnel
for performance of this Agreement are as follows: William R. Kelly, Managing Principal, PH:
(714)283-9334,E-Mail: Williamk(a,urbanfuturesinc.com• and David A Gruchow,Principal.
3.2.5 City's Representative. The City hereby designates F.M.Delach,Executive
Director, and Kurt Christiansen,Economic and Community Development Director, or his or
her designee, to act as its representative for the performance of this Agreement ("City's
Representative"). City's Representative will have the power to act on behalf of the City for all
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purposes under this Contract. Consultant will not accept direction or orders from any person other
than the City's Representative or his or her designee.
3.2.6 Consultant's Representative. Consultant hereby designates William R_KeIIL
Managing Principal,or his or her designee, to act as its representative for the performance of this
Agreement("Consultant's Representative"). Consultant's Representative will have full authority to
represent and act on behalf of the Consultant for all purposes under this Agreement. The
Consultant's Representative will supervise and direct the Services,using his best skill and attention,
and will be responsible for all means, methods, techniques, sequences and procedures and for the
satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in
the performance of Services and will be available to City's staff, consultants and other staff at all
reasonable times.
3.2.8 Standard of Care; Performance of Employees. Consultant will perform all
Services under this Agreement in a skillful and competent manner, consistent with the standards
generally recognized as being employed by professionals in the same discipline in the State of
California. Consultant represents and maintains that it is skilled in the professional calling necessary
to perform the Services. Consultant warrants that all employees and subcontractors will have
sufficient skill and experience to perform the Services assigned to them. Finally, Consultant
represents that it, its employees and subcontractors have all licenses, permits, qualifications and
approvals of whatever nature that are legally required to perform the Services, including a City
Business License, and that such licenses and approvals will be maintained throughout the term of
this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant
will perform, at its own cost and expense and without reimbursement from the City, any services
necessary to correct errors or omissions which are caused by the Consultant's failure to comply with
the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who
is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely
completion of the Project,a threat to the safety of persons or property,or any employee who fails or
refuses to perform the Services in a manner acceptable to the City, will be promptly removed from
the Project by the Consultant and will not be re-employed to perform any of the Services or to work
on the Project.
3.2.9 Laws and Regulations. Consultant will keep itself fully informed of and in
compliance with all local, state and federal laws,rules and regulations in any manner affecting the
performance of the Project or the Services,including all Cal/OSHA requirements, and will give all
notices required by law. Consultant will be liable for all violations of such laws and regulations in
connection with Services. If the Consultant performs any work knowing it to be contrary to such
laws, rules and regulations and without giving written notice to the City, Consultant will be solely
responsible for all costs arising therefrom. Consultant will defend, indemnify and hold City, its
officials,directors,officers,employees and agents free and harmless,pursuant to the indemnification
provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure
to comply with such laws, rules or regulations.
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3.2.10 Insurance.
3.2.10.1 Time for Compliance. Consultant will not commence Work
under this Agreement until it has provided evidence satisfactory to the City that it has secured all
insurance required under this section. In addition, Consultant will not allow any subcontractor to
commence work on any subcontract until it has provided evidence satisfactory to the City that the
subcontractor has secured all insurance required under this section.
3.2.10.2 Minimum Requirements. Consultant will, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of the
Agreement by the Consultant, its agents,representatives,employees or subcontractors. Consultant
will also require all of its subcontractors to procure and maintain the same insurance for the duration
of the Agreement. Such insurance will meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage will be at least as
broad as the latest version of the following: (1) General Liability: Insurance Services Office
Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and
(3) Workers'Compensation and Employer's Liability: Workers' Compensation insurance as required
by the State of California and Employer's Liability Insurance.
(B) Minimum Limits of Insurance. Consultant will maintain limits
no less than: (1)General Liability: $1,000,000 per occurrence for bodily injury,personal injury and
property damage. If Commercial General Liability Insurance or other form with general aggregate
limit is used,either the general aggregate limit will apply separately to this Agreementilocation or the
general aggregate limit will be twice the required occurrence limit; (2) Automobile Liability:
$1,000,000 per accident for bodily injury and property damage;and(3) Workers'Compensation and
Employer's Liability: Workers' Compensation limits as required by the Labor Code of the State of
California. Employer's Liability limits of$1,000,000 per accident for bodily injury or disease.
3.2.10.3 Professional Liability. Consultant will procure and maintain,
and require its sub-consultants to procure and maintain, for a period of five (5) years following
completion of the Project, errors and omissions liability insurance appropriate to their profession.
Such insurance will be in an amount not less than $1,_000,000 per claim, and will be endorsed to
include contractual liability.
3.2.10.4 Insurance Endorsements. The insurance policies will contain
the following provisions,or Consultant will provide endorsements on forms supplied or approved by
the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy will be endorsed
to state that: (1)the City, its directors, officials, officers, employees, agents and volunteers will be
covered as additional insured with respect to the Work or operations performed by or on behalf of
the Consultant,including materials,parts or equipment furnished in connection with such work;and
(2) the insurance coverage will be primary insurance as respects the City, its directors, officials,
officers,employees,agents and volunteers, or if excess,will stand in an unbroken chain of coverage
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excess of the Consultant's scheduled underlying coverage. Any insurance or self-insurance
maintained by the City, its directors, officials, officers, employees, agents and volunteers will be
excess of the Consultant's insurance and will not be called upon to contribute with it in any way.
(B) Automobile Liability. The automobile liability policy will be
endorsed to state that: (1)the City,its directors,officials,officers,employees,agents and volunteers
will be covered as additional insureds with respect to the ownership, operation, maintenance, use,
loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which
the Consultant is responsible; and(2)the insurance coverage will be primary insurance as respects
the City,its directors,officials,officers,employees,agents and volunteers,or if excess,will stand in
an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage. Any
insurance or self-insurance maintained by the City,its directors,officials,officers,employees,agents
and volunteers will be excess of the Consultant's insurance and will not be called upon to contribute
with it in any way.
(C) Workers' Compensation and Employers Liability Coveraee.
The insurer will agree to waive all rights of subrogation against the City, its directors, officials,
officers, employees, agents and volunteers for losses paid under the terms of the insurance policy
which arise from work performed by the Consultant.
(D) All Coverage. Each insurance policy required by this
Agreement will be endorsed to state that: (A) coverage will not be suspended, voided, reduced or
canceled except after thirty(30) days prior written notice by certified mail,return receipt requested,
has been given to the City; and (B) any failure to comply with reporting or other provisions of the
policies,including breaches of warranties,will not affect coverage provided to the City,its directors,
officials, officers, employees, agents and volunteers.
3.2.10.5 Separation of Insureds:No Special Limitations. All insurance
required by this Section will contain standard separation of insureds provisions. In addition, such
insurance will not contain any special limitations on the scope of protection afforded to the City,its
directors, officials, officers, employees, agents and volunteers.
3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or
self-insured retentions must be declared to and approved by the City. Consultant will guarantee that,
at the option of the City, either: (1) the insurer will reduce or eliminate such deductibles or self-
insured retentions as respects the City, its directors, officials, officers, employees, agents and
volunteers; or (2) the Consultant will procure a bond guaranteeing payment of losses and related
investigation costs, claims and administrative and defense expenses.
3.2.10.7 Acceptability of Insurers. Insurance is to be placed with
insurers with a current A.M. Best's rating no less than A:VIII,licensed to do business in California,
and satisfactory to the City.
3.2.10.8 Verification of Coverage. Consultant will furnish City with
original certificates of insurance and endorsements effecting coverage required by this Agreement on
forms satisfactory to the City. The certificates and endorsements for each insurance policy will be
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signed by a person authorized by that insurer to bind coverage on its behalf, and will be on forms
provided by the City if requested. All certificates and endorsements must be received and approved
by the City before work commences. The City reserves the right to require complete,certified copies
of all required insurance policies, at any time.
3.2.11 Safety. Consultant will execute and maintain its work so as to avoid injury or
damage to any person or property. In carrying out its Services,the Consultant will at all times be in
compliance with all applicable local,state and federal laws,rules and regulations,and will exercise
all necessary precautions for the safety of employees appropriate to the nature of the work and the
conditions under which the work is to be performed. Safety precautions as applicable will include,
but will not be limited to: (A)adequate life protection and life saving equipment and procedures;(B)
instructions in accident prevention for all employees and subcontractors, such as safe walkways,
scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and
shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or
lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper
inspection and maintenance of all safety measures.
3.3 Fees and Payments.
3.3.1 Compensation. Consultant will receive compensation, including authorized
reimbursements,for all Services rendered under this Agreement. For those services consisting of 1)
Redevelopment Consulting/Staff Support and Real Estate Advisory Services,compensation will be
provided at a rate of$10,200.00/month, not-to-exceed $122,400.00 annually. For those services
consisting of Special Advisory and other special services, which will be provided on an as-needed
basis, compensation will be at the hourly rates set forth in Exhibit "B" attached hereto and
incorporated herein by reference. The total compensation will not exceed THREE HUNDRED
TWENTY-FIVE THOUSAND DOLLARS AND NO/100(5325,000.00)without written approval
of City's Executive Director. Extra Work may be authorized,as described below,and if authorized,
will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Consultant will submit to Agency an itemized
statement, detailing work completed, hours of service BY,PROJECT, and out-of-pocket expenses
incurred by Consultant. Payment will be due at bond closing out of the proceeds from the financing.
The statement will describe the amount of Services and supplies provided since the initial
commencement date,or since the start of the subsequent billing periods,as appropriate,through the
date of the statement. City will, within 45 days of receiving such statement, review the statement
and pay all approved charges thereon.
33.3 Reimbursement for Expenses. Consultant will not be reimbursed for any
expenses unless authorized in writing by City.
33.4 Extra Work. At any time during the term of this Agreement,City may request
that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is
determined by City to be necessary for the proper completion of the Project,but which the parties did
not reasonably anticipate would be necessary at the execution of this Agreement. Consultant will not
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perform, nor be compensated for, Extra Work without written authorization from City's
Representative.
3.3.5 Prevailing Wages. Consultant is aware of the requirements of California
Labor Code Section 1720,et seg.,and 1770,et SES.,as well as California Code of Regulations,Title
8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage
rates and the performance of other requirements on "public works" and "maintenance" projects. If
the Services are being performed as part of an applicable"public works"or"maintenance"project,as
defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant
agrees to fully comply with such Prevailing Wage Laws. City will provide Consultant with a copy of
the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant
will make copies of the prevailing rates of per diem wages for each craft, classification or type of
worker needed to execute the Services available to interested parties upon request, and will post
copies at the Consultant's principal place of business and at the project site. Consultant will defend,
indemnify and hold the City, its elected officials, officers, employees and agents free and harmless
from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing
Wage Laws.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Consultant will maintain complete and accurate
records with respect to all costs and expenses incurred under this Agreement. All such records will
be clearly identifiable. Consultant will allow a representative of City during normal business hours
to examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement. Consultant will allow inspection of all work, data, documents,
proceedings, and activities related to the Agreement for a period of three(3)years from the date of
final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination. City may,by written notice to Consultant,
terminate the whole or any part of this Agreement at any time and without cause by giving written
notice to Consultant of such termination, and specifying the effective date thereof,at least seven(7)
days before the effective date of such termination. Upon termination, Consultant will be
compensated only for those services which have been adequately rendered to City, and Consultant
will be entitled to no further compensation. Consultant may not terminate this Agreement except for
cause.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided
herein, City may require Consultant to provide all finished or unfinished Documents and Data and
other information of any kind prepared by Consultant in connection with the performance of Services
under this Agreement. Consultant will be required to provide such document and other information
within fifteen(15) days of the request.
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3.5.1.3 Additional Services. In the event this Agreement is terminated in
whole or in part as provided herein,City may procure,upon such terms and in such manner as it may
determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this Agreement
will be given to the respective parti;s at the following address, or at such other address as the
respective parties may provide in writing for this purpose:
Consultant:
Urban Futures,-Inc.
3111 N. Tustin, Suite 230
Orange, CA 92865-1753
Attn: William R. Kelly, Managing Principal
City:
Redevelopment Agency of the City of Azusa
213 East Foothill Blvd.
Azusa, CA 91702-1395
Attn: F.M. Delach, Executive Director
Such notice will be deemed made when personally delivered or when mailed,forty-eight(48)
hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its
applicable address. Actual notice will be deemed adequate notice on the date actual notice occurred,
regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents & Data: Licensing of Intellectual Property. This
Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies,drawings,estimates,and other documents or works of authorship fixed in any
tangible medium of expression,including but not limited to,physical drawings or data magnetically
or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by
Consultant under this Agreement("Documents&Data"). Consultant will require all subcontractors
to agree in writing that City is granted a non-exclusive and perpetual license for any Documents&
Data the subcontractor prepares under this Agreement. Consultant represents and warrants that
Consultant has the legal right to license any and all Documents&Data. Consultant makes no such
representation and warranty in regard to Documents & Data which were prepared by design
professionals other than Consultant or provided to Consultant by the City. City will not be limited in
any way in its use of the Documents and Data at any time,provided that any such use not within the
purposes intended by this Agreement will be at City's sole risk.
3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans,
procedures, drawings,descriptions, computer program data,input record data,written information,
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and other Documents and Data either created by or provided to Consultant in connection with the
performance of this Agreement will be held confidential by Consultant. Such materials will not,
without the prior written consent of City, be used by Consultant for any purposes other than the
performance of the Services. Nor will such materials be disclosed to any person or entity not
connected with the performance of the Services or the Project. Nothing furnished to Consultant
which is otherwise known to Consultant or is generally known,or has become known,to the related
industry will be deemed confidential. Consultant will not use City's name or insignia,photographs
of the Project,or any publicity pertaining to the Services or the Project in any magazine,trade paper,
newspaper,television or radio production or other similar medium without the prior written consent
of City.
3.5.4 Cooperation;Further Acts. The Parties will fully cooperate with one another,
and will take any additional acts or sign any additional documents as may be necessary,appropriate
or convenient to attain the purposes of this Agreement.
3.5.5 Attorney's Fees. If either party commences an action against the other party,
either legal, administrative or otherwise, arising out of or in connection with this Agreement, the
prevailing party in such litigation will be entitled to have and recover from the losing party reason-
able attorney's fees and all other costs of such action.
3.5.6 Indemnification. Consultant will defend, indemnify and hold the City, its
officials, officers, employees, volunteers and agents free and harmless from any and all claims,
demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to
property or persons,including wrongful death,in any manner arising out of or incident to any alleged
acts, omissions or willful misconduct of Consultant, its officials, officers, employees, agents,
consultants and contractors arising out of or in connection with the performance of the Services,the
Project or this Agreement, including without limitation the payment of all consequential damages
and attorneys fees and other related costs and expenses. Consultant will defend,at Consultant's own
cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every
kind that may be brought or instituted against City,its directors,officials,officers,employees,agents
or volunteers. Consultant will pay and satisfy any judgment, award or decree that maybe rendered
against City or its directors, officials, officers, employees, agents or volunteers, in any such suit,
action or other legal proceeding. Consultant will reimburse City and its directors, officials,officers,
employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of
them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation
to indemnify will not be restricted to insurance proceeds, if any, received by the City, its directors,
officials officers, employees, agents or volunteers.
3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the
parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Agreement may only be modified by a writing signed by both
parties.
3.5.8 Governing Law. This Agreement will be governed by the laws of the State of
California. Venue will be in Los Angeles County.
9
RVPUB\NSTUBBS\689961.2-Dtd. 7/15/09 RJJ
3.5.9 Time of Essence. Time is of the essence for each and every provision of this
Agreement.
3.5.10 City's Right to Employ Other Consultants. City reserves right to employ other
consultants in connection with this Project.
3.5.11 Successors and Assigns. This Agre6ment will be binding on the successors
and assigns of the parties.
3.5.12 Assignment or Transfer. Consultant will not assign,hypothecate,or transfer,
either directly or by operation of law,this Agreement or any interest herein without the prior written
consent of the City. Any attempt to do so will be null and void,and any assignees,hypothecates or
transferees will acquire no right or interest by reason of such attempted assignment,hypothecation or
transfer.
3.5.13 Construction; References; Captions. Since the Parties or their agents have
participated fully in the preparation of this Agreement, the language of this Agreement will be
construed simply, according to its fair meaning, and not strictly for or against any Parry. Any term
referencing time, days or period for performance will be deemed calendar days and not work days.
All references to Consultant include all personnel, employees, agents, and subcontractors of
Consultant, except as otherwise specified in this Agreement. All references to City include its
elected officials, officers, employees, agents, and volunteers except as otherwise specified in this
Agreement. The captions of the various articles and paragraphs are for convenience and ease of
reference only, and do not define, limit, augment, or describe the scope, content, or intent of this
Agreement.
3.5.14 Amendment;Modification. No supplement,modification,or amendment of
this Agreement will be binding unless executed in writing and signed by both Parties.
3.5.15 Waiver. No waiver of any default will constitute a waiver of any other default
or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or
service voluntarily given or performed by a Party will give the other Party any contractual rights by
custom, estoppel, or otherwise.
3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries
of any right or obligation assumed by the Parties.
3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions
will continue in full force and effect.
3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working solely for
Consultant,to solicitor secure this Agreement. Further,Consultant warrants that it has not paid nor
has it agreed to pay any company or person, other than a bona fide employee working solely for
Consultant, any fee, commission,percentage,brokerage fee, gift or other consideration contingent
10
RVPUB\NSTUBBS\684961.2-Otd. 7/15/09 RJJ
upon or resulting from the award or making of this Agreement. For breach or violation of this
warranty, City will have the right to rescind this Agreement without liability. For the tern of this
Agreement, no member, officer or employee of City,during the term of his or her service with City,
will have any direct interest in this Agreement, or obtain any present or anticipated material benefit
arising therefrom.
3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it will not discriminate against any subcontractor, employee or applicant
for employment because of race,religion,color,national origin,handicap,ancestry,sex or age. Such
non-discrimination will include, but not be limited to, all activities related to initial employment,
upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
Consultant will also comply with all relevant provisions of City's Minority Business Enterprise
program, Affirmative Action Plan or other related programs or guidelines currently in effect or
hereinafter enacted.
3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is
aware of the provisions of Section 3700 of the California Labor Code which require every employer
to be insured against liability for Worker's Compensation or to undertake self-insurance in
accordance with the provisions of that Code, and agrees to comply with such provisions before
commencing the performance of the Services.
3.5.21 Authority to Enter Aereement Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party
warrants that the individuals who have signed this Agreemerit have the legal power, right, and
authority to make this Agreement and bind each respective Party.
3.5.22 Counterparts. This Agreement may be signed in counterparts,each of which
will constitute an original.
3.6 Subcontracting.
.3.6.1 Prior Approval Required. Consultant will not subcontract any portion of the
work required by this Agreement,except as expressly stated herein,without prior written approval of
City. Subcontracts, if any,will contain a provision making them subject to all provisions stipulated
in this Agreement.
[SIGNATURES ON FOLLOWING PAGE]
11 '
RVPU3\NSTUBRS\689961.2-Dtd. 7/15/09 RJJ
REDEVELOPMENT AGENCY OF THE URBAN FUTURES,INCORPORATED
CITY OF AZUSA
By: By:
F. M. Delach William R. Kelly
Executive Director Managing Principal
Attest.•
Vera, Mendoza
Agency Secretary
Approved as to Form:
Best Best & Krieger LLP
City Attorney
ti
12
RVPUB\14STUBBS\689961.2-Dtd. 7/15/09 RJJ
EXHIBIT"A"
SCOPE OF SERVICES
sm
May 11,2009
Mr. Kurt Christiansen
Economic and Community Development Director
City of Azusa Redevelopment Agency
213 East Foothill Boulevard
Azusa,CA 91702-1395
Subject. Response to Request for Proposal - Redevelopment Consulting and Real Estate Advisory
Services
Dear Mr.Christiansen.
Urban Futures Inc. is pleased to respond to your RFP for redevelopment and real estate consulting
services. For this assignment, we offer your Redevelopment Agency a team of dedicated and well-
respected professionals who will assist the Agency in both its day-to-day activities and in strategically
planning for the future.
Urban Futures will bring a wealth of multi-disciplinary expertise to the Azusa Redevelopment Agency.
As you will see in our proposal,we have the in-house resources to help you with everything from bond
financing and implementation plans to plan amendments, housing and developer negotiations. Our
firm believes that the collaborative approach we employ to address our client's needs make us a
valuable tool for you to use in managing your Agency.
If you have any questions, please contact Bill Kelly, Managing Principal, at (714) 283-9334 or
williamkraurbanfuturesinc com.
Sincerely,
-
William R. Kelly
Managing Principal
.. ...._- .._. .__...-_.
rte=
3111 forth Tustin, Suite 230 1 Orange,CA 92865 1 t: 714.283.9334 f: 714283.5465
A-1
RV11UB\NSTDBBS\689961.2-Dtd. 7115109 RJJ
I n trod,uction
..........
Urban F-LdUreS Inc is pleased to submit this proposal to the City of Azusa to
provide consulting and real estate advisory services to the City's Redevelopment
Agency IP]e understand that the Agency is seeking on-going professional
expertise in ati areas of the Agency's operation including assessing complex
redevelopment proposals, preparing Agency documents, negotiating
agreements, developing financial plans and alternatives, assisting in real estate
acquisition and relocation, and preparing long-range Agency strategies.
Asthis proposal will demonstrate, Urban Futures has been a recognized leader in
providing: high quality redevelopment consulting services to agencies throughout
California. Although we're best known over the years for our creative financial
advisory practice, our multi-disciplinary approach makes Urban Futures a
valuable mernb_er of any team or, any level
We are committed to initiating, facilitating, and maintaining open, collaborative
communication with at! parties. Urban Future's approach is characterized by the
followino:
CURIO—SITY-Asi,ing the right questions and engaging the right people
OL,APITY- Beine proactive in identifying Issues, opportunities, and solutions
CREATIVITY - Being an advocate for comprehensive solutions and being
ilexd)le with alternatives and choices
CONFIDENCE- E=nsuring thorough, Irequent, and regular cornmunication
Dur team will work hard to meet the needs of the Azusa Redevelopment Agency
and to help you achieve all of your Agency and community goals.
--------- - -------
a . • • . e _ a a e - '
Urban Futures, Inc.. (UFI) is a full service municipal consulting firm serving local
government primarily in the State of California. The firm was founded in 1972
and has existed in its present form since 1974. It is the largest singularly owned,
municipal financial advisor/redevelopment consulting firm in the State. UFI is a
closely held California corporation with offices in the cities of Orange and San
Francisco, California.
Since our founding, UFI has served over 200 governmental entities in various
capacities. We have helped many California cities serve their businesses and
residents by working to create sound fiscal policies and management practices.
We look forward to sharing this expertise with the Azusa Redevelopment Agency.
Here is what we believe UFI "brings to the table":
Extensive knowledge of Redevelopment that only comes from assisting in the
formation of Agencies and the adoption of project area plans and
amendments:
A team of professionals with a combined 100+ years of redevelopment and
municipal finance experience;
Analytic sophistication that fosters a multi-disciplinary approach to problem
solving regardless of project size or type; and
Continuity of service; UFI is small enough so that there is never a break in the
client/professional network, yet large enough to offer a full range of services.
The greatest strength lies in the fact that our firm can combine these necessary
services into a comprehensive whole. This combination enables UFI to develop
a much greater depth of understanding of your community, hence increasing the
quality of the advice and service we will provide to the Azusa Redevelopment
Agency_
UFI offers public and private sector- clients a wide range of specialized services
Including finance, planning, redevelopment, and management. Our specific lines
of business include the following:
Financial Advisory Services RDA Plan Adoptions & Amendments
Economic Development Services RDA implementation Plans
Project Negotiations Fiscal Consultant Report Preparation
Real Estate rNlanagement Single& Multifamily Housing Compliance
Continuing Disclosure Services Management Advisory &Administration
-2
z
Currently, Urban f=utures emntoys 40 individuals including 23 professionals and
17 paraprofessional and support staff. The firm's President and CEO, Marshall
_inn, continues to bring his 41-years worth of experience, leadership and vision
to the company he founded.
The UR Pro ec. Team that will be primarily responsible for serving the Azusa
Redevelopment Agency is highlighted in Section 3 of this proposal
Even though UFi has expanded into many new areas of local government
consulting, our core practice still focuses on planning and redevelopment We
have proudly served as advisor to numerous tikes and redevelopment agencies
throughout the State. We have provided some of our references in Section 4 of
this oroposal and encourage you to contact them regarding the quality of our
work.
If you consider UR's proven hack record and experience with redevelopment,
finance and economic consulting, you will ,gree 'that Urban Futures, Inc is the
best qualified firm to assist the Azusa Redevelopment Agency. Urban Futures
has a better understanding of the needs of municipalities and their
redevelopment agencies fiian any other limn in the State.
Work Plan-
\Nhile Dill Kelly will be Azusa's primary point of contact for this engagement, we will
also make the full range of our firm's expertise available to the City. Services such as
planning, environmental review, and financial advisor are simply a phone call away.
We believe this relationship will have long-term.benefits to both the City and the
Redevelopment Agency.
In addition, UFI is also proposing to make staff available to Azusa for in-house
consultation and assignments two day per week. Mr'. David Gruchow will fill this role.
A-4
RVPUB\VSTUBBS\684961.2-Dtd. 7/15/09 RJJ
EXHIBIT "B"
COMPENSATION
HOURLY COMPENSATION FOR AS-NEEDED SPECIAL ADVISORY SERVICES ((5/11/09
PROPOSAL):
Ln
t , §
.. ........ ........ ..
.. ....... ...
m
m o aMEN=
Managing Principal $225
Principal $195
Senior Staff $160
Associate St.alf $125
Assistant Levci $75
COMPENSATION FOR REDEVELOPMENT CONSULTING/STAFF SUPPORT SERVICES PROVIDED
AT 15 HOURS/WEEK:
$10,200.00/MONTH NTE 5122,400 ANNUALLY.
B-1
RVPUB\NSTUBBS\684961.2-Dtd. -7/15/09 RJJ
City of Azusa
Proposal to
Provide Affordable
Housing Compliance Monetoring Services
and
Preparation ol an AB987 Database
1 „
Prepared by:
�'' URBAN FUTURES
Proposal to Provide Affordable
Housing Compliance Monitoring
and Preparation of an AB987 Database
Submitted Bv:
URBAN FUTURES
Urban Futures, Inc.
311 1 North Tustin, Suite 230
Orange, CA 52865
w wurbanfuturesinc.com
August 16, 2010
URBAN FUTURES
August 16, 2010
Mr. Kurt Christiansen
Director of Economic & Community Development
City of Azusa
213 East Foothill Boulevard
Azusa, CA 91702-1395
Subject: Proposal for Tax Credit Compliance Monitoring Services
Dear Mr. Christiansen:
Urban Futures Inc. is pleased to submit a proposal for Affordable Housing Compliance Monitoring
services to the City of Azusa. The proposal also includes the development of an affordable
housing database pursuant to AB 987.
For this assignment, we offer you a team of dedicated and well-respected compliance monitoring
professionals. Our compliance team also specializes in propertv management, asset
management, program development, strategic planning, technical assistance and training. Our
team has extensive experience in managing and monitoring numerous low income housing
projects Involving the most complex deal structures including those containing multiple layers of
financing.
We look forward to the opportunity to work with the City of Azusa If you have any questions,
please contact me at (714) 283-9334 or monikak@urbanfLituresinc.com.
Sincerely,
URBAN FUTURES INCORPORATED
Monika Troncoso Koos
Principal
Cc.: Sandra Benavides, Redevelopment Project Manager
3111.1 Pi.Tusrri, Suite 2 I! Grange, CA 92F,55-11753 ; (714)1283`-P_,_,4 Eusiness j
�
�
Table
`
} ����� �l� y�[\���^��f� `
/ �^^/,`' ~/ / Contents
^ �`^
Section 1 ' Introduction...... ............. —`—�---�—'--�----�—,``�--�--- --�'--'—'
Section 2- Project UnderStanding.—'----`--.----'—'--`--..—,--..--,—..'3
Section 3 ' Scope cJServices ................................... ..................---^—`--.--_—`_—`_�
Section 4 -Qualifications
`-----`^----'—'�----------`--'-------�—'—�G
�
Section Consulting Team
.......—` ................................... ...... ---^--`--^—.--''--�1 �
Section G -Fee Estimate
—`--`—.`—`--``--~^--`--`^--^—`^--.--.--..15
Section 7- Firm Exoe|ien�o
� ..... ........................................... --`^--`--^--�—..--,.- 18
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Introduction
Urban Futures Inc. is pleased to submit a proposal to the City of Azusa ("(,.I '' to set up a
compliance monitoring prograrn and to provide ongoing affordable housing monitoring and
compliance services. We understand the City is seeking qualified experts to assist with the
compliance monitoring of the home ownership and rental housing programs currently
administered by the City. The City is also seeking monitoring assistance of the mobile
home parks located within the City pursuant to Chapter 18 of the municipal code related to
rent stabilization provisions. Lastly, the City is also seeking assistance with the
development of an affordable housing database pursuant to AB 987 for publication on the
City's we idle 'arinual t!pdmino.
As this proposal will demonstrate, Urban Futures is the industry leader in affordable housing
compliance and monitoring to cities and agencies throughout California.
Urban Future's approacri is characterized by the follov,,incy
• CURiCJa!TY Asking the right questions and engaging the right people
• C;ARIT?' - Being proactive in identifying issues, opportunities, and solutions
CRF.,?Tl+.%/TY - Being an advocate for comprehensive solutions and being flexible with
alternatives and choices
• COr✓F15r,,Ni E Ensuring thorough, frequent, and regular communication
Our team will work hard to meet tiie Ozy of Azusa's needs and to help you achieve your
compliance goals. A detailed scope of services describing the various tasks and fee
estimate are found in Section 3 and 6, respectively.
Project Understanding
It is our understanding that the City of Azusa is seeking qualified experts to set up a
compliance monitoring program and to provide ongoing affordable housing monitoring and
compliance services for the home ownership and yentai housing programs administered by
the City. Monitoring is also required for the mobile home parks within the City pursuant to
the rent stabilization ordinance. The City is also seeking assistance with the development
or an a forda �;Ie hca si g datahase puisiPini to ,.E 98-, for puhll^.al:!:ri c'. the ciIVT:
and annual annual updating.
The City of A._usr.'s various housing-related programs are listed below:
Prior am Number of Units
Horne Ownership Programi2ntl Trust Deed 33
Rental Housing 236
Mobile Home Parks 544
Home Ownership PrqgranVZ9° Trusf Deed
The.Redevelopment Agency holds affordability covenants on 33 single-family residential
units that were acquired by their owners with Agency financial assistance. The projects are
Bowden, Foothill Villages, and Heritage. In addition, there are approximately 7 low and
moderate income units that are part of the Down Payment Assistance Program. These
covenants require annual monitoring of income and occupancy restrictions.
Rental Housing Programs
The Redevelopment Agency provided financial assistance for the construction of five
apartment complexes that restrict the rent amounts to low- and moderate-income
households throughout the City. The projects include Azusa Gardens, Azusa Villas Senior
Apartments, Crestview; and La Paloma (Iris Gardens). The affordabiliiv covenants for these
apartments must be monitored on an annual basis to ensure compliance.
Mobile Home Paris
There are six mobile home parks within the City Azusa with a total of 544 spaces. Chapter
18, Article XI of the Azusa Municipal Code provides for the establishment of fair and
reasonable rents within mobile home parks within the city. Furthermore, it is the intent of
t I_ .Tl .' aE.'1i11 "� ,"! [, 'o ,'iii d i -I
T. ;1 ,'r, 1 atf!_�fcis -: 'lry � .�Lcl 1 ,d t e'•
Jna i .IiC! r1'. i7!c
I VIIaes :i L; ..Ca Ir f.! 'J lR !li tlan-t / n"r if lla ! au'u!: r;I .Y 61.a1h L c ?i lai`i!dG - It ?.i{I
IilOfu�J!'r C,-a, <?
-
ar.C!rGVc; iBlf�f^,' =:!i0 !!F!7-jfl@ ".' I+iF _ _ ,`,.!TJ ::8.
F,=
Scope of Services
III. 'AB 987 DATABASE
Assembly Bill 987 (Jones) became effective January 1, 2008, requiring all
redevelopriew agencies to create, maintain, and make available to the public on the
internet an affordable housing database that describes existing and substantially
rehabilitated housing units that -mere developed or otherwise assisted with Low and
fOoderate Income Housing Funds including inclusionary and replacement housing units.
The database must be updated annually and include the following data:
1. The address and parcel number of the property;
2. The number of units with number of bedrooms per unit;
3. The year of construction completion;
4. The date the affordability covenant or restriction was recorded;
5. The document number of the recording;
6. The expiration date of the covenant or restriction; and
7. The date and document number of any covenants or notices that may be
recorded when an ownership unit is sold.
UFI will develop the City's AB 987 database with siri.ct adher--nr= to ieoislafive
iY;;.uiremer s. OFI's cervices will also include the followino activities:
1. Assist Agency in identifying recorded covenants and agreements relating to
affordable rental housing units (Azusa Gardens, Pacific Glen, Azusa Villas
Senior and La Palma Iris Gardens);
2. Organize and sort all covenants relating to affordable units;
3. Assist in the recordation of any covenants and/or agreements not previously
recorded;
4. Create an inventory of affordable housing units for the Agency to post to the
website;
5. Assist in the execution and recordation of the Notice of Affordable Restriction
on transfer;
5. Monitor the affordability period for each project; and .
?. Provide annual maintenance to keep the data current.
5
Quaiclications .
Urban Futures Inc.'* Compliance Administration services offers public_ and private sector
clients a wide range of compliance monitoring specialized services. We are familiar with
numerous affordable housing programs and funding sources. UR specializes in monitoring
the most complex projects with multiple layers of financing sources to ensure all the
monitoring and compliance regulations are being adhered to. We also have the ability to
monitor programs that may be unique to a City or affordable housing developer. UR's staff
stays current on changes to reporting requirements and forms for Tax Credit, Bond and
other State and Federal Programs.
Urban Futures, Inc. currently monitors over 1 ,400 affordable housing projects. We have
partnered with U.S. Bank and Cal Fed to provide compliance services to many of their
corporate trust clients.
The compliance administration staff, works with city staff, developers, issuers, owners,
syndicators, state allocation agencies and property managers to ensure the compliance of
Low Income Housing Tax Credit (LIHTC) projects. UFI staff conducts extensive and
thorough reviews of project files.
UR's bdrrmist!e?I^n staff' monitors Compliance 'J,fiih H`JME .c'.;;UIatIG9l5 f24 CFR
Part 92) and provides technical assistance regarding the HOME program 1.in areas such as
affordability term, rent and income level, tenant income and eligibility, over-income
household, annual project reporting, lease renewal, affirmative marketing, training as
needed, and annual audits.
UR's Compliance Administration staff monitors compliance with re.nevelopment projects
that are subject to a regulatory agreement. Our staff conducts annual income and rent limit
calculations, reviews compliance reports and tenant certifications to determine compliance
(new/recertification), conducts on-site file inspection (annually/semi-annually), provides
training to assist on-site staff, monitors all annual reports and uses a custom database to
streamline the compliance process.
Multi-Track is a management information system designed specifically' for UFf for the
purpose of administering multifamily programs. Multi-Track is a powerful computer program
that allows us to collect, store and manipulate large amounts of demographic data.
Urban Futures will prove to be a great asset to the Citv of Azusa, as our staff is well
equipped and experienced to be able to generate custom reports to meet the your needs.
We process and summarize large volumes of data quickly, often providing a custom report
within a matter of minutes. Our database allows us to maintain and prepare custom,
concise and accurate data/reports for our clients.
6
Qua[ificaEionIq
UFI generates site appropriate report(s) and/or correspondence to communicate the status
of a project with the appropriate City staff or oversight agencies. On-site audits are
conducted on an as needed basis. UFl s *`
:a.. :, rr<:;r;irt: n1ate;;a�s.
manuals, reports and calendars to assist cities with the ongoing monitoring of their
affordable housing portfolios.
UFPs nex! generaiiun of record-keeping and reporting will include a web-based application
that will improve efficiencies for its clients. Our application will improve the way property
owners/managersiaoents submit information and how our clients can access information
and reports. It is also our endeavor to reduce paper waste and serve our clients needs.
Our prototype is well under development and it is anticipated that it will be completed in 6
months. Our prototype is currently available for demonstration purposes.
Our NIS capabilities can serve as an important tool for reporting the compliance of various
programs. Our ability to deliver results is based on four important database assets:
A simple, computable, industry standard data format
An extraordinarily well engineered indexing scheme
A power optimizer
Query and reporting tools
Below is a list of data items tracked by Urban Futures:
1. DATES
Allocation date
Place in Service Date.
11, SITE DETAILS
Project Name
Project Address
Contact Persc
City Locations
County
Total Buildings
Total Units
Unii Breakdown
Project ID
Housing Type
7
Qualii ca"Jo s
IH. ELECTIONS
Rent Levels
Income Levels
Miinimum Set Aside
Deeper Targeting
Average Affordability
Amenities
Special Set-Aside Units
IV. OTHER
Compliance Specialist
Expected Audit Time
2D io of Total Love Income Housine Tax_Credit Uri'!
Actual Files Audited V
Photos Needed
8823 Needed.
® Qualifications
Our single family home ownership and mulii gamily rental housing services include:
Single Family Home Ownership
Training Single Family Tax Exempt Bonds
Program Compliance Review Residential Assistance Grant
Track Availability of Funds Mortgage Credit Certificate (MCC)
Track Historical Information Origination and Fee Assistance
First Time Homebuyer Education 2nd Mortgage City Assistance
Pre & Post Purchase Monitorino
,Multifamily Rental Housing
Training Multifamily Tax Exempt Bonds
Lease Up Assistance HOME and CDBG
On-Site File Inspections Major Projects.
File Pre-Approval Land Use
Program Compliance Review Low Income Housing Tax Credits (LIHTC)
9
® Quo- IIf►Caat10'1S,
OTHER URBAN FUTURES HOUSINGSERVICES
L!-Is h t: r f ig aiSG Cxnerlo=l.,. {� Ct £d rJ ill -iSiEr;l L -,? '� 1 rlg VarIOUS prOorarnS
and projects typically funded with Low and Ktioderate Income Housing Funds (LMI) and
State and/or Federal funds. UFI staff has over 20 years of program administration
experience with the following programs:
Community Development Block Grant Program (CDBGj
Homeownership Investment Partnership Act Program (HOME)
Since authorization of the American Recovery Act, UFI staff has also assisted its clients with
grant applications and substantial amendments to receive the following program funds:
Neiahborhood Stabilization Program (NSP)
American Recovery Act Programs (CDBG-R)
UFI housing staff has also implemented various programs such as:
• Land Acquisition/Land Assembly
• Housing Rehabilitation Loans/Grant
First Time Homebuyer Assistance
Strategies for Preservation of Units at Risk of Conversion to Market Rate
Acquisition of Affordability Covenants
• Acquisition and Rehabilitation of Foreclosed Properties
Mobile Home Park Administration
Project Management and related labor compliance
LJF�"S p eq ser i e4 g
�;:__;�: nc; staff also rcvid..- v.c_.. t nsure Ilia,, redevelopment agencies are
current on all its reporting requirements. Additional services include but are not limited to:
5-Year Redevelopment Implementation Pians
Redevelopment Mid-Term Updates
Redevelopment Annual Reports
Preparation of Housing Needs Assessments
Housing Development Strategies
• Housing Compliance Pians
Continuing disclosure of debt issuances
1n
Consulting Turn
The following organizational r_harl reflects the individuals who Will be involved in the project
and their area of responsibility. The pages to follow include the qualifications of the
individuals Who will be assigned to this project and their area of responsibility.
iMarshall Linn
E0(=-- ---- I:
Michael Busch _
President
Monika Troncoso Koos
Fnncipol
Martha Lopez, A.
Housino Compliance
)Upemsor f
�1 Norma Cruz
Eileen D. Jones II Rachael Peterson
i ��-
Compliance Compsarce ,I P Compliance
Specialist j Specialist Speciolisi
l t�--
Kelly Coyle
Ccmplicnce Assistoni
i
�i
Sato Tobin
I A�mir�istrative Assisiarf 1'
i1
Monjkc; T f OiIGGSO l{OOS
MONIKA TRONCOSO KOOS, Principal, specializes
in real estate development; housing and redevelopment,
and grants a anagertent.
Ms. Koos possesses over 20 years of municipal
government experience. Prior to joining Urban Futures
Inc., Monika served in the capacity of Housing and
YEARS OF EXPERIENCE Redevelopment Manager for the City of La Habra.
During her career, she has held responsible positions
21 with the City of Anaheim and Whittier. Mionike's teal
estate background also includes mobile home park and
senior housing asset management.
In addition to her extensive knowledge of real estate
develo m,eni, Itiis. Koos malor.sifength lees In t1el abilif`;
to pull together and manage complex projects. Her active
involvement in several high-profile development projects
EDUCATION in La Habra, Anaheim and Whittier will make her a key
member of the team.
B. A.; Business Administration
(Emphasis: Real Estate Finance) Key Projects and Accomplishments Include:
California State University, Fullerton
City of Anaheim: Coordinated affornble housing
M.P.A. California State University, development projects, including coordinating the
Long Beach development of various agreements, seeking
entitlements for Agency-owned land, project
management, relocation, citizen participation and
citizen's advisor coordination and compliance
monitoring. Participated in the acquisition and
relocation of a mobile home park and motel property to
develop a 134-unit affordable senior housing project.
PROFESSIONAL Responsible for the Acquisition and disposition of
AFFILIATIONS historic properties, many of which involved moving
homes to Agency-owned parcels. Sought developers
California Redevelopment Association to acquire, rehabilitate historic homes and sell to first
(CRA) time, low income buyers.
City of La Habra: Managed the Housing and
Redevelopment activities of the Agency including the
LANGUAGES implementation of projects with Tar. Increment, and Tax
Allocation Bond Proceeds and on-going compliance
Fluent in Spanish, Written/Spoken monitoring. Negotiated affordable housing agreements
for new housing developments and
acquisition/rehabilitation projects and monitored
affordable housing projects for compliance with local,
State and Federal financial guidelines.
12
® VCljiho Lopez- Y
.
MARTHA LOPEZ A., Senior Affordable Housing
Adrninistrator; is responsible for the compliance
monitoring of 8,000 affordable housing units. Her
portfolio consists of projects financed with multiple
layers of funding, which combine Major Projects,
Land-Use, Earthquake Neighborhood Preservation
Prograrn (EO-NPP), Neighborhood Preservation
YEARS OF EXPERIENCE Program-Rehab (NPP-Rehab), HOME, Community
14 Development Block Grant (CDBG), Low Income
Housing Tax Credits, Multifamily Bonds, Shelter-
EDUCATION/PROFESSIONAL Plus-Care & Housing Opportunities for Persons with
AFFILIATIONS/CERTIFICATIONS AIDS (HOPVVA) grants, among other funding
sources. Ms. Lopez is also responsible for
reviewing/approving files for several Section 42 (Tax
Housing Credit Certified Professional Credit) projects.
(HCCP) from the National Association of
Home Builders Ms. Lopez educates and works with Developers,
Certified National Compliance Owners and Property managers to ensure
Professional (NCP) compliance with Federal, State, and local
requirements set forth in the covenants and/or
Housing Choice Voucher Specialist regulatory agreemeFlts. Ms. Lopez reviews and
(HCV) analyzes compliance reports, tenant certifications
and re-certifications to determine program eligibility
Certified HUD Occupancy Specialist and overall compliance with the programs. She also
(COS) works with Owners and Property Management
companies to assist in providing guidance and
Low Income-Housing Tax Credit finding resolutions for non-compliance issues
Property Manager (LIHTC-PM) whenever necessary. She conducts on-site file
Tax Credit Compliance System (TaCCs) audits and uses a management information system
to streamline compliance monitoring. She also
conducts training classes on the Tax Credit; Bond,
LANGUAGES Major Projects and Land-Use financing programs.
Fluent in Spanish, Written/Spoken Ms. Lopez positions have ranged from Property
Manager to Field Supervisor, including managing
single family homes/individual housing buildings and
monitoring program compliance. She has also
supervised a portfolio of apartment communities
(project-Based Section 8, Section 236, Section 42
(Tax Credit), AHP, SHP, Bond, HOME, CDBG, Land
Use, EO-MP, EO-NPP, and Major Projects).
=ile-- i D. Janes
EILEEN D JONES; Affordable Housing
Administrator, is responsible for the compliance
monitoring of 5;023 affordable housing units. These
projects include Major Projects, Earthquake
Neighborhood Preservation Program (EQ-NPP);
Neighborhood Preservation Program-Rehab (NPP-
Rehab), Land Use, Bond, HOME, CDBG and
YEARS OF EXPERIENCE Section 42 (Tax Credit).
15
Ms. Jones conducts on-site visits to verify tenant
income and rent limits pursuant to the Regulatory
EDUCATION/PROFESSIONAL Agreement. She prepares and disseminates a
AFFILIATIONS detailed audit report to the Property Managers and
Owners. Ms. Jones also processes the
Accredited Residential Manager annual/quarterly reports and tenant certifications to
(ARM®) determine compliance utilizing a custom
National Compliance Professional management information system. She
(NCP) communicates with Owners and Property,managers
to ensure program compliance and resolve issues of
Low Income Housing Tax Credit non-compliance. She is also responsible for
Compliance (TaCCsO) reviewing/approving initial (move in) files for Section
42 (Tax Credit) projects.
LANGUAGES Ms. Jones has over twelve years of Property
Fluent in Spanish, Written/Spoken Management experience; this includes managing
single family homesiindividual housing buildings,
monitoring program compliance, training and she
previously supervised a portfolio of apartment
comrnunities (Transitional, Public Housing, Project-
Based Section 8, Section 42 (Tax Credits) and
Bond).
J4
URBAN FUTURES-- -Hourly Rates and Charges
Proposal Fee Schedule,
President/CEO $ 225
Principal $ 195
Compliance Supervisor $ 160
Affordable Housing Administrator S 100
Compliance Assistant $ 75
Administrative Assistant $ J5
Based on UFI's understanding of the v,ork is he performed, there will be two main components
for each program as part of this engagement
1. Program Set-Up - This activity involves compiling and analyzing the Agency's historic,
records (agreements, covenants, etc.) in order to create a baseline for on-going
monitoring. The initial monitoring is also included in the program set-up and will include
100 percent file review.
2. Annual Work - This activity will be carried out on an annual basis to provide on-going
monitoring of 20 percent of the files described in this proposal.
The tables that follow provide UFPs deiailed estimr ,le of the time and costs associated with the
scope of work for each program. These costs are summarized below:
HOMEOWNERSHIP COMPLIANCE
Activity
Estimated Rale TDtal
BDUM
Programet-
SUp
9 i---- y ---- ---- - ------
Document Assembl
;:i0/h!"
Analysis of Covenants 60o
�
01 Prepare program status report
Conduct initial monitoring of
_. _
owner occupancy(100%1
_ - 9 F I
j
Program Set-U , Total
7,CA45 I
Annual Cost
Compliance Monitoring (20%) r�
Pre are ra ram status re ort
Annual Cost Total
1S
�RENTAL HOUSING COMPLIANCE 15 Projects/316 Units
Activiiy EstImaled Rate Total
Hours
Program Set-Up
Document Assemblv/
Analysis of Covena�ts 2!
Prepare program status report
Conduct initial monitoring of
owner occupancy Ll 000/
Program Set-Up Total
S22,640
Annual Cost
i Compliance Monitoring (20%)
Prepare program status report 1 $500
Total
MOBILE HOME PARKS-6 Parks/544.Units
.Total
Activity Estimated Rate
Hours
i Program Set Up V/
Document Assembly/Analvsis I
2`1 1 r
L-Of Municipal Code Compliance
Prepare program status report
i I F;�' oport S600
I (fo—nduct niti-al—montoring oi- .. ....
165 9,��5,360
,_own,L, occu ncy
Tota I
Annual Cos',
CornpH�ance Monitorin 56��Ale? 1 $7,0,7;2 1
Erepam o ran statusre li
m_ pon—
Total
'A
AB 987 DATABASE
Activot
y Estimated Hourly Total
Hours Rate
Program Set-Up
Database Set uo
s
Total $4,800
Annual Cost
T
Annual Updating ../ .I I
16
FEESUMMARY
Activity Set-Up Annual
-Fee Fee
Home Ownership Compliance 1 $7,045 52,429
I
Rental Housing Compliance 522,640 54,608
Mobile Home Park Compliance 339,800 $7,672
Total 1 $69,485 $14,709
AB 987 Compliance $4,800 855/new unit
Contingency 510,000
Urban Futures Inc. proposes to conduct the Program Set-Up activities for a fee of $69,485.
Annual Monitoring of 20% of the files will be charged as an annual fee of$14,709.
It is proposed that Azusa and UFI enter into a multi-year agreement whereby the $69,485
set-up fee is spread over three years. In year one (1), the proposal fee would be $23,162
($69,485/3). In year two and three, the proposal fee would be $23,162 plus the annual fee
of $14,709 for a total of$37,871. If the contract is renewed after 3 years, the proposal fee in
subsequent years would only include the annual monitoring fee of $14,709, increasing by 5
percent per year.
MULTI-YEAR CONTRACT
Set-Up Fee Annual Total
Fee
Year 1 $23,162 $23,16<^
Year 2 $23,162 $14,709 $37,871
Year $23,162 514,709 $37.871
It is proposed that a contingency of $10,000 be set aside in the event there are unforeseen
events that may result in additional staff hours- Unforeseen events include assisting City
staff to seek compliance where projects may not be in compliance. There may also be
unforeseen events related to the mobile home parks since there is no existing monitoring
program. J
The proposal assumes the information will be submitted to UFI electronically in a pdf formai
or by fax or via mail. If however, if the Agency requests that the file review be conducted
on-site, travel expenses will be charged in addition to the annual fee as a reimbursable cost.
Reimbursable Costs: Title searches, travel, postage and related administrative charges will
be billed at actual costs plus 10%.
Firm Experience
URBAN FUTURES - Com.pany Badkground
Urban Futures, Inc. (.UFI) is a full service municipal consulting firm serving local government
primarily in the State of California. The firm was founded in 11972. It is the largest solely-
owned, compliance and monitoring consulting firm in the State. UFI is a closely held
California corporation with offices in the cities of Orange and Walnut Creek, California.
Since our founding, UFI has served over 200 governmental entities in various capacities.
We have helped many California cities serve 'their businesses and residents by working to
create sound fiscal policies and management practices.
Here is what we believe UFI "beings to the. table":
Extensive knowledge and experience managing and monitoring numerous low income
housing projects and understanding the compliance rules associated with each layer of
financing;
A team of professionals with a combined 50+ years of compliance administration and
affordable housing program experience:
Analytic sophistication that fosters a multi-disciplinary approach to problem solving
regardless of project size or type; and
Continuity of service, UFI is small enough so that there is never a break in the
client/professional network, yet large enough to offer a full range of services.
The greatest strength lies in the fact that our firm can combine these necessary services
into a comprehensive whole. This combination enables UFl to develop a much greater
depth of understanding of your community, hence increasing the quality of the advice and
service we will provide.
'OfferedURBAN FUTURES - Services
in addition to compliance administration services, UFI offers public and private sector clients
.a wide range of specialized services including finance, planning, redevelopment, and
management. Our specific lines of business include the following:
Financial Advisory Services RDA Plan Adoptions/Amendments/Mergers
Economic Development Services RDA Implementation Plans & Mid-Term Updates
Project Negotiations Fiscal Consultant Report Preparation
Real Estate Management Single & Multifamily .Affordable Housing Compliance
Continuing Disclosure Services Management Advisory & Administration
Currently, Urban Futures employs 40 individuals including 23 professionals and 117
paraprgfeS510na1 In SIJOCV i 51Eff 7<' ori��'.5 {:_(,: M1'� coil Linn, Co' ti;1Lj:S to Ming L.
lA
Firm Experience
year's worth of experience, leadership and vision to the company he founded. e
Even though UFI has expanded into many new areas of local government consulting, our
core practice still focuses on compliance monitoring. We have proudly served as National
Trainer for the National Center of Housing Management.
li vou considei UR':. prover; track record and experien<:e vMflh compliance monitoring and
affordable housing programs; you will agree that Urban Futures, Inc. is the best qualified to
assist vou. Urban Futures has a better understanding your needs and individual housing
programs over any other firm in the State.
19
WARRANT REGISTER NO. 16
WARRANTS DATED 5/01/11 THROUGH 5/15/11 S 'F102
FOR REDEVELOPMENT AGENCY MEETING OF 6/20/11
RESOLUTION NO.
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE
CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS
TO BE PAID OUT OF REDEVELOPMENT AGENCY FUNDS
THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA DOES RESOLVE AS
FOLLOWS:
SECTION 1. That the following claims and demands have been audited as required by law and that
the same are hereby allowed in the amounts and ordered paid out of the Redevelopment Agency Funds as
hereinafter set forth:
80-110-REDEVELOPMENT ADMINISTRATION FUND S 3,619.72
80-125-CBD CAPITAL PROJECTS FUND 105.20
80-135-WED CAPITAL PROJECTS FUND
80-185-RANCH CAPITAL PROJECTS FUND
80-165-624-2008A TAX ALLOCATION BONDS
81-155-TAX INCREMENT SET-ASIDE FUND 19,050.13
81-165-LM MRG TAB08B HS
82-125-CBD DEBT SERVICE FUND 195,124.29
82-135-WED DEBT SERVICE FUND 309.412.24
82-165-MERGED PROJECT TAX ALLOCATION BONDS
82-185-RANCH CENTER DEBT SERVICE FUND 8,493.02
TOTAL ALL FUNDS: S 535.804.60
SECTION 2. That the Secretary shall certify to the adoption of this resolution and shall deliver a
certified copy thereof to the Agency Treasurer and shall retain a certified copy thereof in his own records.
ADOPTED AND APPROVED THIS DAY OF 2011.
Chairman
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Redevelopment Agency of the
City of Azusa at a regular meeting there of, held on the day of 2011.
AYES: AGENCY MEMBERS:
NOES: AGENCY MEMBERS:
ABSTAIN: AGENCY MEMBERS:
ABSENT: AGENCY MEMBERS:
Secretary
City of Azusa HP 9000 06/14/11 O P E N H O L D D B LISTING By FhssaVa tity Narre Page 1
UZ JLN 14, 2011, 3:42 FM ---req: RUBY-------leg: G, JL---loc: BI-TESI-I---jcb: 822735 #J5306---P3n: 00 <1.34> rpt id: CHFLTR02
SE= FUND C--des: 80-82 ; Clerk Issue Rtes: 050111-051511
PE ID PE N3re ACCSXVr NNBER / JOB NLNBER Invoice Nurd= De=pticn St Disc. Pit. Dist. Part.
V11440 A VANMCE GFUUP, 8000000000-2724 66056 FEES PD 0.00 1.65
PEIDL��d: 0.00
Paid: 1.65
Total: 1.65
V00270 AM-EINS SERVICES 8010125000-6815/505800-6815 364722000041911 SW/624N SAN G5B PD 0.00 105.20
PEID Up id: 0.00
Paid: 105.20
Total: 105.20
V01305 A= CTTY EFPLO 8000000000-3035 050311 PR49/11 FD 0.00 350.00
PEID d: 0.00
d: 350.00
'Ibtal: 350.00
V10604 AZEA MIII4E WN 8000000000-3020 2618/1101009 PY#9/11 PD 0.00 35.00
PEID Lhroaid: 0.00
Paid: 35.00
Total: 35.00
V06783 CITISTREEP 8000000000-3010 2310/1101009 PY#9/11 HJ 0.00 586.83
V06783 CPIISIREET 8000000000-3010 2315/1101009 PY#9/11 PD 0.00 125.08
V06783 CTTISIREET 8000000000-3010 1310/1101009 PY#9/11 PD 0.00 267.00
PEID d: 0.00
d: 978.91
Tbtal: 978.91
V11556 DEM DENIAL 8000000000-3052 050511 PrO PREM NBM011 PD 0.00 325.70
PEID lk id: 0.00
Paid: 325.70
'Ibtal: 325.70
V11555 ZE[Tn=, LFA 8000000000-3052 4081553 HAD PRIIN M%Y2011 PD 0.00 31.70
PEID LVd: 0.00
d: 31.70
b'
o
City of Azusa HP 9000 06/14/11 O P E N H O L D D B LISTING ty Page
JLN 14, 2011, 3:42 FM ---req: RUBY-------leg: G, JL---loe: BI-TEM---jab: 822735 #J5306---pg-n: �00t<1.344 rpt id: CETUIR02
SECF'rP FTDID Cbde.s: 80-82 ; Check Issue Eates: 050111-051511
PE ID PE Mxre AC= NCMEER / JCB NMERR Invoice Nurber Des=ptiori St Disc. Ant. Dist. Art.
Total: 31.70
V04512 L A CCXIJIY-ALIDIT 8210125000-7040 050511 FY2010-11 ESEW PD 0.00 195,124.29
V04512 L A 0CLNIY-ALDFr 8220185000-7040 050511 FY2010-11 SERAF PD 0.00 8,493.02
1
V04512 L A CaMY-ALDIT 8210135000-7040 05051FY2010-11 -SERM PD 0.00 309,412.24
PEID T ,d: 0.00
Paid: 513,029.55
Total: 513,029.55
V13170 ISA ASSOCIATES I 8110155000-6399 106222 ENVIPC�L SV FD 0.00 4,108.75
V13170 LSA ASSOCIATES I 8110155000-6399 106306 ENVIlZa+ESIAL SV PD 0.00 81695.00
V13170 LSA AS90C:IAMS I 8110155000-6399 106937 ENVIPLUVENM SV FD 0.00 6,246.38
PEIDd: 0.00
Paid: 19,050.13
Total: 19,050.13
V10322 M & T RAW 8000000000-3010 050911 IGS 457 DEFERRE PD 0.00 489.77
V10322 M & T BANK 8000000000-3010 050911 401A CagIRIBUITO FD 0.00 673.00
PEID iJin e: 1162.77
: 0.00
Total: 1,162.77
V03389 S= CMSS AIR 8010110000-6625 050511 ISD/R2vUv7AL FEE PD 0.00 162.49
PEID chid: 0.00
Paid: 162.49
Total: 162.49
V08056 SIP EAM INSLPPN 8000000000-3044 041611 DISAB PREM I"MO PD 0.00 283.96
V08056 SI7UEARD INSURAN 8000000000-2725 041611L LIFE PREM W=01 PD 0.00 94.96
FEID d: 0.00
Paid: 378.92
Total: 378.92
V10053 SIPD= INSS'UW 8000000000-3044 1221/1101009 PY49/11 FD 0.00 132.64
PEID Lhid: 0.00
Paid: 132.64
City of Azusa HP 9000 06/14/11 O P E N H 0 L D D B LISTING By Perscn/Ehtity Nacre � 3
JLN 14, 2011, 3:42 FM ---req: KIBY-------leg: GL JL---loc: BI-=---job: 822735 #J5306---pgn: 00 <1.34> rpt id: 02
SELECT MID Coes: 80-82 ; Check Issue Dates: 050111-051511
PE ID PE Nme ALL"tXNT NUvEER / JCB NIv2M Invoice NLnber Dzscription St Disc. Pnt. Dist. Art.
Tbtal: 132.64
V06107 U.S. Bi*K CORP P 8010110000-6625 050211 rvRS FTELLB GIIES PD 0.00 49.94
PEID d: 0.00
d: 49.94
Total: 49.94
V04678 VERI7CN WIRELESS 8010110000-6915 0971403399 INV# 0971403399 A7 0.00 10.00
PEID Upai
Paid: 10.00
00
Total: 10.00
GRAND TOTALtld: 0.00
Paid: 535,804.60
Total: 535,804.60
0
fi