The URL can be used to link to this page

Home My WebLink AboutAgenda Packet - February 06, 2012 - CCAGENDA REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY, AND THE AZUSA PUBLIC FINANCING AUTHORITY AZUSA AUDITORIUM MONDAY, FEBRUARY 6, 2012 213 EAST FOOTHILL BOULEVARD 6:30 P.M. Closed Session 7:30 P.M. Regular Meeting AZUSA CITY COUNCIL JOSEPH R. ROCHA MAYOR KEITH HANKS MAYOR PRO -TEM URIEL E. MACIAS COUNCILMEMBER 6:30 P.M. CLOSED SESSION NOTICE TO THE PUBLIC FOR CLOSED SESSION ANGEL CARRILLO COUNCILMEMBER ROBERT GONZALES COUNCILMEMBER Prior to going into closed session the City Council will convene in the Auditorium serving as council chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M CITY CLOSED SESSION Gov. Code See. 54957.6 — CONFERENCE WITH LABOR NEGOTIATOR City Negotiators: Administrative Services Director -Chief Financial Officer Kreimeier and City Manager Makshanoff Organizations: ACEA (Azusa City Employees Association), AMMA (Azusa Middle Management Association), SEIU (Service Employees International Union). 02/06/12 2. Gov. Code Section 54956.9 (a) - CONFERENCE WITH .LEGAL COUNSEL — EXISTING LITIGATION. Faye Pierson, Individually and as Trustee of the Thomas J. Pierson Living Trust vs. City of Azusa, Los Angeles Superior Court, Case #BC 456612. 3. Gov. Code See. 54956.9 (a) - CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION. Gale Banks Engineering vs. City of Azusa, Los Angeles Superior Court, Case No. BS 133253 and City of Irwindale vs. City of Azusa, Los Angeles Superior Court, Case No. BS 132946. NOTICE TO THE PUBLIC FOR REGULAR MEETING Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library and Police Department Lobby. Persons who wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. Cards submitted after 7:30P.M will not be accepted 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL AND AGENCY BOARD 1. Call to Order 2. Pledge to the Flag 3. Invocation — Pastor Daniel Simonson of Christbridge Immanuel Church A. CEREMONIAL MATTERS AND PRESENTATIONS Certificates of Recognition to the Southern California Division 3A Gold Medal Field Champions: Azusa High School Band. B. PUBLIC PARTICIPATION This time has been set aside for persons in the audience to make public comments on items within the subject matter jurisdiction of the council/agency board that are not listed on this agenda or are listed on this agenda as an item other than a public hearing item. Members of the audience will have the opportunity to address the city council/agency board about public hearing items at the time the public hearing is held Under the provisions of the Brown Act, the council/agency board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. The council/agency board will respond after public comment has been received. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes. C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL Mayor Rocha a. Request for proclamation for the Girl Scouts in honor of its 100`h Birthday on March 12, 2012, to be presented at the City Council meeting of March 5, 2012. b. Request for proclamation for the Rotary Club of Azusa in honor of its 85h Anniversary Celebration. c. Request for $100 sponsorship to Lzealli Sanchez of Victor Hodge School to attend an overnight field trip on June 7h and 8` . 02/06/12 - 2 - I 2. Discussion regarding Scholarship Fund— Cory's Kitchen. D. SCHEDULED ITEMS None. E. CONSENT CALENDAR The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered under SPECL4L CALL ITEMS. 1. APPROVAL OF THE MINUTES OF THE SPECIAL MEETING OF JANUARY 23 2012 AND THE REGULAR MEETING OF JANUARY 17, 2012. RECOMMENDED ACTION: Approve Minutes as written. 2. HUMAN RESOURCES ACTION ITEMS. RECOMMENDED ACTION: Approve Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). 3. ANNUAL WEED ABATEMENT RESOLUTION (IMPROVED PARCELS) RECOMMENDED ACTION: Adopt Resolution No. 12-C8, declaring hazardous brush, dry grass, weeds, combustible growth or flammable vegetation, to include ornamental vegetation, in the City of Azusa a seasonal and recurring nuisance, and setting the date and time of February 21, 2012, at 7:30 p.m., as the date and time to conduct a protest hearing for affected property owners before the City Council. 4. CITY TREASURER'S REPORT AS OF DECEMBER 2011. RECOMMENDED ACTION: Receive and file the Report. 5. ACCEPTANCE OF CITRUS GROVE PARK AND PALM DRIVE CENTER MEDIANS AND PARKWAYS (ROSEDALE). RECOMMENDED ACTION: Accept Citrus Grove Park and Palm Drive center medians and parkways. Citrus Grove Park and Palm Drive will come under the operational supervision of the Recreation and Family Services Department. 02/06/12 -3 - 6. CIP 966111I: FOOTHILL CROSSWALKS -NOTICE OF COMPLETION. RECOMMENDED ACTION: Approve a Notice of Completion for the following project and authorize staff to file the Notice of Completion with the Los Angeles County Clerk: Foothill Crosswalks Project #66111I — Anchor Construction and Engineering Inc, Ontario, CA 91764. 7. WARRANTS. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE CITY. RECOMMENDED ACTION: Adopt Resolution No. 12-C9. CONVENE AS THE SUCCESSOR AGENCY F. SUCCESSOR AGENCY CONSENT CALENDAR i The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If Board Members or Staff wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. 1. APPROVAL OF THE MINUTES OF THE SPECIAL MEETING OF JANUARY 23, 2012 AND THE REGULAR MEETING OF THE REDEVELOPMENT AGENCY OF JANUARY 17, 2012. RECOMMENDED ACTION: Approve Minutes as written. 2. AGENCY TREASURER'S REPORT AS OF DECEMBER 31, 2011. RECOMMENDED ACTION: Receive and file the Report. 3. WARRANTS. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE REDEVELOPMENT AGENCY. RECOMMENDED ACTION: Adopt Resolution No. 12-R5. 02/06/12 - 4 - �f G. AZUSA PUBLIC FINANCING AUTHORITY The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If Directors or Staff wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. 1. APPROVAL OF MINUTES OF THE REGULAR MEETING OF NOVEMBER 21 2011. RECOMMENDED ACTION: Approve Minutes as written. 2. AZUSA PUBLIC FINANCING AUTHORITY TREASURER'S REPORT AS OF DECEMBER 31, 2011. RECOMMENDED ACTION: Receive and file the Report. H. ADJOURNMENT 1. Adjourn. UPCOMING MEETINGS: February 21, 2012, (Tuesday) City Council Meeting — 6:30 p.m. Azusa Auditorium February 27, 2012, Utility Board Meeting — 6:30 p.m. Light and Water Conference Room March 5, 2012, City Council Meeting — 6:30 p.m. Azusa Auditorium March 19, 2012, City Council Meeting — 6:30 p.m. Azusa Auditorium March 26, 2012, Utility Board Meeting — 6:30 p.m. Light and Water Conference Room In compliance with Government Code Section 54957.5, agenda materials are available for inspection by members of the public at the following locations: Azusa City Clerk's Office - 213 E. Foothill Boulevard, Azusa City Library - 729 N. Dalton Avenue, and Azusa Police Department Lobby - 725 N. Alameda, Azusa, California. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting. 02/06/12 - 5 - CITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING TUESDAY, JANUARY 17, 2012 — 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa. CA 91702. CLOSED SESSION The City Council recessed to Closed Session at 6:31p.m, to discuss the following: Closed Session I. Gov. Code See. 54957.6 —CONFERENCE WITH LABOR NEGOTIATOR Conf w/Labor City Negotiators: Administrative Services Director -Chief Financial.Officer Kreimeier and Acting Negotiators City Manager Makshanoff Organizations: ACEA (Azusa City Employees Association), AMMA (Azusa Middle Management Association), CAPP (Civilian Association Police Personnel), SEIU (Service Employees International Union), 2. Gov. Code Sec. 54957 -PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE Pub Emp The City Council reconvened at 7:30 p.m. City Attorney Richardson advised that there was no reportable Cnel rcvnd action taken in Closed Session. No Rpts Mayor Rocha called the meeting to order. Pledge to the Flag was led by Angel Perales and Mr. Claustro and Son. Invocation was given by Pastor Dale Winslow of Foothill Community Church. ROLL CALL PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: - City Attorney Richardson, City Manager Makshanoff, Captain Sam Gonzalez, Director of Economic and Community Development Christiansen, Information Officer Quiroz, Administrative Services Director - Chief Financial Officer Kreimeier, City Engineer Hassel, Director of Public Works/Assistant City Manager Haes, Assistant Library Director Strege, Director of Recreation and Family Service Jacobs, Recreation Superintendent Gonzales, City Clerk Mendoza, Deputy City Clerk Toscano. CEREMONIAL MATTERS AND PRESENTATIONS Call to Order Flag Salute Invocation Roll Call Also Present Presentations Certificates of Recognition were presented to SCMAF B Division Volleyball and Flag Cert ofRec Football Champion participants. SCMAF PUBLIC PARTICIPATION Pub Part Mr. Mike Lee expressed his opinion regarding the following: Congratulations to new City Manager M. Lee Makshanoff and new Chief of Police Gonzalez, acknowledgement to his neighbor, the need for bathrooms Comments during celebrations held in front of City Hall, and the proposed parking structure. Ms. Stephanie Mills addressed Council with suggestions for yard sale process, announced National Little S. Mills League sign ups, and the proposed parking structure. Comments Mr. Ivan Villegas addressed Council stating that he recently had a "break-in" in his neighborhood, wants 1. Villegas to install an alarm system but found that the Registration Fee is $25 and the Annual Fee is $16. He stated Comments that he objects to the Registration Fee, there is never police presence in his neighborhood, and he would like to know where the funds are going and justification for them. Mr. Greg Ahern addressed Council requesting information regarding the Fireworks Scholarship Fund. G. Ahern Com. Mr. Joe Guarrera addressed Council stating that he attended the Planning Commission meeting and was J. Guarrera very disappointed at the discussion regarding new development on Ninth and Alameda because staff responses were not answered adequately. He also talked about the parking structure. Mr. Bruce Knoles addressed Council and talked about the Gold Line and it's need for a parking structure B. Knoles and against the proposed parking structure on Alameda. Comments Mr. Jorge Rosales addressed Council regarding the Redevelopment Annual Financial Report and pointed J. Rosales out discrepancies in comparison with previous Redevelopment reports submitted in 2011. Comments Ms. Madelyn Payne, Mr. Tom Sanchez and Ms. Jeri Vogel addressed Council expressing their opposition Parking to a parking structure on Alameda. Structure City Manager Makshanoff responded to questions posed during public participation stating that he will get City Mgr Scholarship Fund information to City Council and Mr. Ahern, and he will talk to Planning Staff regarding Responses responses during the Planning Commission meeting. Administrative Services Director -Chief Financial CFO Officer Kreimeier responded to comments made by Mr. Rosales noting that the previous Redevelopment Responses Annual Report was in draft form and the Audit was not complete, but the report in this agenda is the most recent and completed Audit. REPORTS UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Rpts, Updates Moved by Councilmember Carrillo, seconded by Councilmember Gonzales, and unanimously carried to Cert of Rec approve request for certificates of recognition for the award winning Azusa High Band. AHS Band Moved by Councilmember Carrillo, seconded by Councilmember Gonzales, and unanimously carried to Cert of Apre approve request for certificates of appreciation for all schools and businesses who participated in the 10 Food Drive Annual Citywide Food Drive. Mayor Rocha advised that there will be a clean-up of Atlantis Gardens on Saturday, January 28, 2012 from Rocha 8:30 a.m. to 12 noon. He asked that all bring their tools for the clean up, and there will be a donation of Comments food and a portable potty. He asked that a meeting be held there some time in the future in order to let the neighborhood know what is going on in that area. Councilmember Macias announced that the Eagles will be hosting a fund raiser breakfast to benefit Boy Macias Scout Troop 414 on Sunday January 29" from 8:30 a.m. - 11:30 a.m., at North San Gabriel Canyon, Comments breakfast is $5, they will have 50/50 and raffles. He introduced Mr. Jim Eckhart who introduced the Scouts Zachary Eckhart, and Paul and Chris Miranda stating that they meet at Scout Hall and the reason for the fundraiser is so the Scouts could attend summer camp. Mr. Macias then recognized Mr. Claustro and family noting that it`s an honor to adjourn in memory of Maria Isabel Claustro. Staff responded to a question that the EIR for the parking structure should be completed by July of this year. Councilmember Gonzales congratulated the Human Relations Commission, and thanked all who Gonzales participated in Hands Across Azusa; he noted that there is a need for a policy on bathrooms at City events. Comments He announced the 6'" Annual Casino Night, hosted by Councilmember Macias and himself, stating that the proceeds will go towards youth sports. Staff responded to question regarding intersection of Cerritos and First Street stating that four way protected left hand turns were not warranted at that intersection, but they did change the timing on those signals for a better traffic Flow north and south. The issue regarding donating money to Cory's Kitchen from the Scholarship Fund will be place on the agenda for discussion at the next meeting. City Manager Makshanoff responded that he will follow up with Ms. Mills regarding yard sales. Mayor Rocha stated that the meeting will be adjourned in memory of Maria Isabel Claustro and Helen Rocha Clark, an thanked the HRC for the successful event honoring Dr. Martin Luther King, Jr. He announced Comments the Azusa Cares seminar on Anger and Anger Management on Saturday, January 21, 2012, from 10 — noon, at Lee School, being co-sponsored by Senator Ed Hernandez, Assemblyman Roger Hernandez and Azusa Renew; he announced confirmed Guest Speakers. On Saturday, January 21, 2012 at 6:00 p.m. there will be a Gospel Sing at APU in the Felix Event Center. 1/17/12 PAGE TWO Councilmember Carrillo announced [hal he will not be at the January 28" clean-up as he will be attending Carrillo a Strategic Planning for the San Gabriel Council of Governments. He thanked HRC for the success of Comments Hands Across Azusa. He urged all to Support Senate Bill 659 which will temporarily extend Redevelopment; he urged all to contact local legislators expressing support for SB 659. SCHEDULED ITEMS Sched Items None. None The CONSENT CALENDAR consisting of Items E-1 through E-5, were approved by motion of Consent Cal Councilmember Gonzales, seconded by Mayor Pro -Tem Hanks and unanimously carried. E -I thru E-5 9. The minutes of the regular meeting of January 3, 2012 approved as written. Min appvd 2. HUMAN RESOURCES ACTION ITEMS. Merit Increase and/or regular appointments: B. Bommarito, R. Lopez, E. Coulter, and J. Peek. HR Action Separation: K. Rasmussen, Police Ofttcer. Items 3. Approval was given to authorize staff to award the CDBG Concrete and ADA Improvements Project Black Rock to Black Rock Construction In. Constr. Impmts 4. Approval was given to take a stance in support of the proposed Senate Bill 659 (SB 659) and approval Support SB was given to send a letter of support to proposed SB 659 which requests the temporary postponement 659 of the dissolution of redevelopment agencies. 5. The following resolution was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 12-C6 CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE Warrants TO BE PAID. SPECIAL CALL ITEMS Special Call None None THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY CONVENED AT Convene as 8: 53 P.M. THE CITY COUNCIL RECONVENED AT 8:54 P.M. CRA It was consensus of Councilmembers to adjourn in memory of Maria Isabel Claustro and Helen Clark. Adjourn in Memory M. Claustro TIME OF ADJOURNMENT: 8:55 P.M. CITY CLERK NEXT RESOLUTION NO. 2012-C7. NEXT ORDINANCE NO. 2012-01. 01/17/12 PAGE THREE CITY OF AZUSA MINUTES OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY SPECIAL MEETING MONDAY, JANUARY 23, 2012 — 7:23 P.M. The City Council of the City of Azusa met in special session at the above date and time in the Azusa Light and Water Conference Room located at 729 N. Azusa Avenue, Azusa, Mayor Rocha called the meeting to order. ROLL CALL PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ROCHA ABSENT: COUNCILMEMBERS: HANKS ALSO PRESENT: City Attomey/Geneml Counsel Carvalho, City Manager/Executive Director Makshanoff, Public Works Director/Assistant City Manager Haes, Officer Eldridge, Director of Economic and Community Development Christiansen, City Clerk/Secretary Mendoza, and Deputy City Clerk/Deputy Secretary Toscano. PUBLIC PARTICIPATION Call to Order Roll Call Also Present Pub Part Mr. Jorge Rosales addressed item C-1 regarding Housing Assets stating that it would have been beneficial L Rosales to Council and public to have listed specifically what assets and function were being considered to retain or Comments to be disposed of and what costs are associated with these issues. He addressed item D-1, Enforceable Obligation Payment Schedule, questioning the cost of liabilities and differences in amount of EOPS presented compared to prior FOPS. It was consensus of Councilmembers to recess at 7:26 p.m. The City Council reconvened at 7:35 p.m. 'Ross/Rcvne CITY AGENDA ITEM City Item CITY ELECTING TO RETAIN THE HOUSING ASSETS AND FUNCTIONS PREVIOUSLY Transfer Housing PERFORMED. BY THE REDEVELOPMENT AGENCY OR THE CITY OF AZUSA OR Assets TRANSFERRING SUCH HOUSING ASSETS AND FUNCTIONS TO THE HOUSING AUTHORITY OF THE COUNTY OF LOS ANGELES. Director of Economic and Community Development Christiansen addressed the issue stating that there is a K. Christiansen need to retain or transfer assets and functions previously performed by the Redevelopment Agency. The Comments assets are Atlantis Gardens and the cost to maintain will be a minimum of $200,000 - $400.000 per year which includes staffing and legal costs associated with those lots, maintenance on a yearly or monthly basis, maintain fences, and there are no funds to perform this maintenance. He responded to questions regarding set aside funds and affordable housing in the state. Discussion was held between Staff, City Attorney and Council Members regarding the process, the :Discussion possibility of redevelopment returning, possible liabilities for retaining the property, and possible scenarios with regard to redevelopment housing aspect in the future. Councilmember Macias offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, ELECTING Res. 12-C7 NOT TO RETAIN THE HOUSING ASSETS AND FUNCTIONS PREVIOUSLY PERFORMED BY ,Electing Not THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA AND TRANSFERRING THEM TO To Retain Hsg THE HOUSING AUTHORITY OF THE COUNTY OF LOS ANGELES PURSUANT TO PART 1.85 Assets OF DIVISION 24 OF THE CALIFORNIA HEALTH AND SAFETY CODE. Moved by Councilmember Macias, seconded by Councilmember Gonzales and unanimously carried to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES. CARRILLO, MACIAS, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: HANKS AGENCY AGENDA ITEM Agency Item AMENDED ENFORCEABLE OBLIGATION PAYMENT SCHEDULE FOPS Directorof Economic and Community Development Christiansen presented the revision to the Enforceable K. Christiansen Obligation Payment Schedule(EOPS) and the successor document to the Recognized Obligation Payment Comments Schedule (ROPS) and detailed the items. Heard City Attorney Carvalho responded to questions regarding collection of tax increments, Agency Administrative Fees, the Oversight Board, and Mercy Housing. Director Carrillo offered a Resolution entitled A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA APPROVING AND ADOPTING AN AMENDED ENFORCEABLE OBLIGATION PAYMENT SCHEDULE PURSUANT TO AB I X26. Moved by Director Carrillo, seconded by Director Gonzales and unanimously carried to waive further reading and adopt. Resolution passed and adopted by the following vote of the Agency. AYES: DIRECTORS: GONZALES, CARRILLO, MACIAS. ROCHA NOES: DIRECTORS: NONE ABSENT: DIRECTORS: HANKS CLOSED SESSION It was consensus of Councilmember to recess to Closed Session at 8:16 p.m. to discuss the following PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code Sec. 54957'1 Title: City Manager PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code Sec. 54957) Title: City Attorney The City Council reconvened at 8:45 p.m. There was no reportable action taken in Closed Session It was consensus of Councilmembers/Directors to adjourn. TIME ADJOURNMENT: 8:46 P.M. CIT)' CLERK/SECRETARY Next Resolution No. 12-C8 (City) Next Resolution No. 12-R5 (Agency) 01/23/12 PAGE TWO Res. 12-R4 Adopting Amended EOPS Closed Session Performance Evaluation City Manager Performance Evaluation City Attorney Reconvene No Reportable Action Adjourn CONSENT CALENDAR TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: KERMIT FRANCIS, INTERIM DIRECTOR OF.HUMAN RESOURCES/PERSONNEL OFFICER VIA: JAMES MAKSHANOFrCITY MANAGER DATE: FEBRUARY 6, 2012 66 SUBJECT: HUMAN RESOURCES ACTION ITEMS RECOMMENDATION It is recommended that the City Council approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). On January 24, 2012, the Personnel Board confirmed the following Department Head recommendations regarding the following Personnel Action requests. A. MERIT INCREASE AND/OR REGULAR APPOINTMENT: DEPARTMENT. NAME;.:. CLASSIFICATION 9`CTION/EFF RANGE/STEP.:;. ,•' :._ � DATE." BASE:MQ SALARY,: PD Richard Martinez Police Officer Merit Increase 6101/3 UTL Samuel Soria Water Distribution Worker I 01/26/2012 $6,214.51 PD Randy Schmidt Police Sergeant Merit Increase 6501/5 01/05/2012 $8,176.46 B. NEW APPOINTMENT: The following appointments have been requested by department heads ursuant to the Rules of The Civil Service System. DEPARTMENT NAME =CLASSIFICATION -'. _ EFFECTIVE RANGE/STE'P N � DATE -.14 - BASE:'` MO.` _ _� - _ ;SALARY UTL Samuel Soria Water Distribution Worker I TBD 5167/1 $3,813.60 FISCAL IMPACT There is no fiscal impact, as positions listed are funded in approved department budgets. CONSENTITEM TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: KURT CHMIAZSEN, ECONOMIC AND COMMUNITY DEVELOPMENT DIRECTO VIA: JAMES MAKSHANOF , ITY MANAGER DATE: FEBRUARY 6, 2012 SUBJECT: ANNUAL WEED ABATEMENT RESOLUTION (IMPROVED PARCELS) RECOMMENDATION: It is recommended that the City Council adopt the attached Resolution declaring hazardous brush, dry grass, weeds, combustible growth or flammable vegetation, to include ornamental vegetation, in the City of Azusa a seasonal and recurring nuisance, and setting the date and time of February 21, 2012, at 7:30 p.m., as the date and time to conduct a protest hearing for affected property owners before the City Council. BACKGROUND: The City of Azusa has contracted with the Los Angeles County Fire Department since 1982. In an amended and restated agreement entered into in 1997, the City of Azusa was formally recognized by the Los Angeles County Board of Supervisors as being part of the Consolidated Fire Protection District. Since the City is now recognized as part of the District, the Los Angeles County Department of Agriculture is now authorized to perform all weed abatement activities on unimproved (vacant land) parcels and due process is provided through the Board of Supervisors. However, due to terms of the City's contract with the Consolidated Fire Protection District a separate hearing is still required for improved land parcels within the City of Azusa. As such, the attached Resolution sets a date and time for a protest hearing for affected property owners to challenge their inclusion on the proposed Declaration List of parcels that were determined by the Fire Department to contain hazardous and obnoxious weed growth. 0 �11 The original draft Resolution provided by the Fire Department contained language referring to inspection fees and non-compliance fines. Staff has discussed this with the Fire Department and they have agreed to adhere to provisions set forth in the Amended and Restated Agreement for Services between the City of Azusa and the Consolidated Fire Protection District dated September 30, 1997. Should any fees or fines be collected from Azusa property owners, the County would be required to credit the total amount generated from the following year contracted cost for fire protection services. The attached Resolution declares certain improved properties within the City to be a public nuisance due to the presence of noxious weeds and debris as determined by Los Angeles County Fire Department Inspectors. This is simply the first step in the weed abatement process for improved parcels, and notifies property owners that weeds and debris must be abated. Once notified, the affected property owner(s) can either clean and maintain their properties themselves, or have the County perform the service for a fee. The Resolution further sets the date of February 21, 2012 at 7:30 p.m. as the date and time for hearing of any protests from the affected property owners. FISCAL IMPACT: There will be no fiscal impact on the City of Azusa, since the inspection and abatement costs will be incurred by the Consolidated Fire Protection District and covered under the existing contract for services. Attachment: Resolution Prepared by: Rick McMinn, Community Improvement Supervisor RESOLUTION NO. RESOLUTION OF THE CITY OF AZUSA DECLARING PUBLIC NUISANCES WHEREAS, hazardous brush, dry grass, weeds, combustible growth or flammable vegetation, to include native and ornamental vegetation, where growing upon improved real property often attain such growth as to become, when dry, a fire menace to the improved real property or adjacent improved parcels or which are otherwise noxious or dangerous; and WHEREAS, the presence of hazardous brush, dry grass, weeds, combustible growth or flammable vegetation, to include native and ornamental vegetation, upon improved real property are conditions which endanger the public safety and constitute public nuisances which must be abated; and WHEREAS, the City of Azusa has a duty of protect the public safety and to take any and all actions necessary to abate the above-described public nuisances; and WHEREAS, the Consolidated Fire Protection District of Los Angeles County (County of Los Angeles Fire Department) will conduct annual inspections to verify existing hazards and public nuisances of hazardous brush, dry grass, weeds, combustible growth or flammable vegetation, to include native and ornamental vegetation, upon the hereinafter described real property; and 6 WHEREAS, Part 5, Division 12, of the California Health and Safety Code (Sections 14875 through 14922, inclusive), authorizes the City Council, by resolution, to declare public nuisances and to authorize the abatement thereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AZUSA AS FOLLOWS: SECTION 1. Council Findings. The City Council of the City of Azusa hereby finds that hazardous brush, dry grass, weeds, combustible growth or flammable vegetation, to include native and ornamental vegetation, upon each improved parcel of real property hereinafter described in Exhibit 1 (collectively the 'Real Property"), as verified by inspection by the County of Los Angeles Fire Department, are hereby declared to be public nuisances which should be abated. SECTION 2. Notice. (a) The Fire Chief of the County of Los Angeles Fire Department (the "Chief) is hereby designated, authorized, and directed to give notice to destroy said hazardous brush, dry grass, weeds, combustible growth or flammable vegetation, to include native and ornamental vegetation, upon the Real Property. (b) Not less than 10 days prior to the 21t' .of February, 2012, the Chief shall cause notice to be given to each Real Property owner by mail as their names and residential addresses appear from the last equalized assessment roll, or as they are known to the Assessor, and said notice shall be substantially in the form as provided in Exhibit 2 of this resolution. r V SECTION 3. Hearing. Tuesday, the 21t' of February 2012, at the hour of 7:30 p.m., in the Council Chambers of City of Azusa, located at 213 East Foothill Boulevard, is fixed by the City Council as the date, time, and place when and where any and all owners of Real Property having any objections to the proposed removal of hazardous brush, dry grass, weeds, combustible growth or flammable vegetation, to include native and ornamental vegetation, may appear before the Brush Clearance Referee and show cause why said hazardous brush, dry grass, weeds, combustible growth or flammable vegetation, to include nativeand ornamental vegetation, should not be removed in accordance with this resolution. The objections of the Real Property owners will then and there be heard and given due consideration. SECTION 4. Recovery of Costs. (a) The Chief and the Agricultural Commissioner are hereby authorized and directed to recover abatement enforcement costs in a manner consistent with prior action of the Board of Supervisors when they adopted an Administrative Penalty, an Abatement Enforcement Cost, and an inspection fee for all Real Property when the owner fails to comply with the second official notice to abate hazards on the Real Property described in Exhibit 1 and identified during physical inspection by the County of Los Angeles Fire Department. The recovery of these costs is vital to the ongoing operation governing the identification and abatement of those properties that constitute public nuisances and endanger the public safety. (b) The owners of the Real Property, upon which the public nuisance exists, shall be presented, both in writing and during the above referenced hearing before the Brush Clearance Referee, with information regarding the cost of inspection and abatement enforcement. The foregoing resolution was adopted on the M 2012, by the City Council of the City of Azusa. City Clerk of the City of Azusa Of H ,I 5 EXHIBIT 1 DESCRIPTION OF PROPERTIES In accordance with Part 5, Division 12 of the California Health and Safety Code (commencing with Section 14875), the Real Property, upon which a public nuisance exists, are hereby described in the attached Declaration List of Properties. LW13 LOS ANGELES COUNTY DECLARATION LIST PAGE 385 'DATE 11 15'11 IN SEQ BY CITY -CODE, THEN PARCEL FD IMPROVED a ZONE CITY CODE STREET ADDRESS PARCEL NO. KEY 06 050 1135 CANYON HEIGHTS DR 8608 00;j 034 6 2t 06 050 541 CANYON HEIGHTS DR 8608 006 036 4 C 06 050 1115 CANYON HEIGHTS DR 8608 006 038 2 2 06 050 547 N JUBUEDLY DR 8608 006 039 1 2 06 050 543 CANYON HEIGHTS DR 8608 006 042 6 C 06 050 1123 CANYON HEIGHTS DR 8608 006 046 2 2 06 050 615 N PASADENA AVE 8611 001 017 3 2 06 050 607 N DALTON AVE. 8611002 038 6 2 06 050 221 N SOLDANO AVE 8611 021 020 0 2 06 050 865 E MONROVIA PL 8625 005 015 0 2 06 050 563 E SIERRA MADRE AVE 8625 006 006 9 C 06 050 579 E SIERRA MADRE AVE 8625.006 007 8 C 06 050 595 E SIERRA MADRE AVE 8625 006 008 7 C 06 050 611 E SIERRA MADRE AVE 8625.006 009 6 C 06 050 627 E SIERRA MADRE AVE 8625 D06 010 3 C 06 050 1590 HIBISCUS AVE 8625 007 002 1 2 D6 050 1580 HIBISCUS AVE 8625 007 003 0 2 06 050 1570 HIBISCUS AVE 8625 007 004 9 2 06 050 1560 HIBISCUS AVE 8625 007 D05 8 2 06 050 1550 HIBISCUS AVE 8625 007 006 7 2 06 06 050 1540 HIBISCUS AVE 8625 007 007 6 2 06 050 1530 HIBISCUS AVE 8625 007 008 5 2 050 1520 HIBISCUS AVE 8625 007 009 4 2 -06— 06 -050- --1310 -HIBISCUS- AVE -86-25 007 0-10 -1 2 06 050 455 E VIEWCREST DR 8625 007 011 0 2 06 050 505 E VIEWCREST DR 8625 007 012 9 2 06 050 050 515 E VIEWCREST DR 525 8625 007 013 8 2 06 050 E VIEWCREST DR 535 E VIEWCREST DR 8625 007 014 7 2 06 050 545 E VIEWCREST DR 8625 007 015 6 8625 007 016 5 2 2 06 050 555 E VIEWCREST DR 8625 007 017 4 2 06 050 .550 E VIEWCREST DR 8625 007 018 3 2 06 06 050 540 E VIEWCREST DR 8625 007 019 2 2 06 050 050 530 E VIEWCREST DR 520 8625 007 020 9 2 06 050 E VIEWCREST DR 510 E VIEWCREST DR 8625 007 021 8 2 06 050 500 E VIEWCREST DR 8625 007 022 7 8625 007 023 6 2 2 06 06 050 450 E VIEWCREST DR 8625 007 025 4 2 06 050 440 E VIEWCREST DR 8625 007 026 3 2 050 430 E VIEWCREST DR 8625 007 027 2 2 03 03 050 18326 E SIERRA MADRE AVE 8625 015 016 8 2 03 050 951 N EASLEY CANYON RD 8636 017 031 2 2 03 050 1167 ENGLEWILD DR 8636 020 004 9 2 03 050 1165 N EASLEY CANYON RD 8636 050 001 9 2 06 050 1115 N EASLEY CANYON RD 8636 050 003 7 2 D6 050 2310 N SAN GABRIEL CANYON RD 8678 005 003 0 2 050 23400 E EAST FORK RD 8678 006 006 5 2 Ic LW13 LOS ANGELES COUNTY DECLARATION LIST PAGE 386 DATE IN SEQ BY CITY -CODE, THEN PARCEL FD IMPROVED 11 15 11 ZONE CITY CODE STREET ADDRESS PARCEL NO. KEl 06 06 050 050 23100 E EAST FORK RD 8678 006 013 6 2 06 050 23701 E EAST FORK RD 23801 E EAST FORK 8678 007 005 4 2 06 050 24210 RD # 682 E EAST FORK RD 8678 008 006.1 2 06 050 8678 008 010 5 2 06 03 050 4001 FISH CANYON RD 8684 006 003 0 8684 00.8 014 3 C 06 050 050 940 CLOVERVIEW DR 8684 014 013 2 C 2 06 050 1455 1467 N HILLTOP DR N HILLTOP DR 8684 020 001 3 C 06 06 0.50 1728 N SAN GABRIEL CANYON RD 8684 020 004 0 8684 020 006 8 2 06 050 050 1465 N HILLTOP DR 8684 020 013 9 C C 06 050 1469 1471 N HILLTOP DR N HILLTOP DR 8684 020 014 8 C 06 06 050 1560 N SAN GABRIEL CANYON RD 8684 020 016 6 8684 020 020 0 C 2 06 050 050 1510 1500 N SAN GABRIEL CANYON RD 8684 020 022 8 C 06 050 1569 N SAN GABRIEL CANYON RD N VIEWCREST DR 8684 020 023 7 C 06 06 050 1561 N VIEWCREST DR 8684 021 010 0 8684 021 011 9 C 06 050 050 1557 N VIEWCREST DR 8684 021 012 8 C C 06 050 1545 1539 N VIEWCREST DR N 8684 021 013 7 2 06 .050 1533 VIEWCREST DR N VIEWCREST DR 8684 021 014 6 C 06 06 050 1790 SAN GABRIEL CANYON RD 8684 021 015 5 8684 023 013 3 C 06 050 050 1728 1724 RANCH RD RANCH RD 8684 023 014 2 C C 06 06 050 1720 SAN GABRIEL CANYON RD 8684 023 015 1 8684 023 015 0 C C 06 050 050 1830 2350 N RANCH RD N SAN GABRIEL CANYON RD 8684 023 017 9 C +D6 06 050 100 N OLD SAN GABRIEL CANYON RD 8684 027 004 5 8684 027 902 8 C 2 06 050 050 1460 210 E.VIEWCREST N HILLTOP DR DR 8684 034 006 9 C 06 050 230 E VIEWCREST DR 8684 034 010 3 C 06 06 050 250 E VIEWCREST DR 8684 034 011 2 8684 034 012 1 C 06 050 050 280 E VIEWCREST DR 8684 034 013 0 C C 06 050 1481 .N 1450 VISTA DEL CIR N VISTA DEL CIR 8684 034 014 9 C 06 050 1433 N NOBHILL DR 8684 034 015 8 C 06 050 1415 N NOBHILL DR 8684 034 020 1 8684 034 021 0 C D6 06 050 050 285 E SIERRA MADRE AVE 8684 034 027 4 C C 06 050 295 E 213 E SIERRA MADRE AVE SIERRA MADRE 8684 034 028 3 C 06 050 215 E AVE SIERRA MADRE AVE 8684 034 034 5 8684 034 035 4 C 06 06 050 050 389 E SIERRA MADRE AVE 8684 035 011 9 2 C 06 050 333 E 325 E CLEARHAVEN DR CLEARHAVEN DR 8684 036 018 0 C 06 050 311 E CLEARHAVEN DR 8684 036 019 9 8684 036 02D 6 C 06 050 303 E CLEARHAVEN DR 8684 036 021 5 C C LW13 LOS ANGELES COUNTY DECLARATION LIST PAGE 387 DATE 11 15 11 IN SEQ BY CITY -CODE, THEN PARCEL FD IMPROVED 1 n ZONE CITY CODE STREET ADDRESS PARCEL NO. KE) 06 050 1589 N HILLTOP DR 8684 036 022 4 C 06 _ 050 1599 N VIEWCREST DR 8684 036 023 3 C 06 050 1587 N VIEWCREST DR 8684 036 024 2 C 06 050 1575 N VIEWCREST DR 8684 036 025 1 C 06 050 1555 N HILLTOP DR 8684 036 034 0 C 06 050 1543 N HILLTOP DR 8684 036 035 9 C 06 050 1537 N HILL• -TOP DR 8684 036 036 8, C 06 050 1531 N HILLTOP DR 8684 036 037 7 C O6 050 1564 N HILLTOP DR 8684 036 047 5 C 03 050 1251 HICREST RD 8684 042 014 2 2 06 050 1730 RIDGE VIEW DR 8684 044 015 7 2 06 06 050 1736 RIDGE VIEW DR 8684 044 016 6 2 050 1740 RIDGE VIEW DR 8684 044 017 5 2 06 06 050 1746 RIDGE VIEW DR 8684 044 018 4 2 050 1750 RIDGE VIEW DR 8684 044 019 3 2 06 06 050 1756 RIDGE VIEW DR 8684 044 020 0 2 050 1760 RIDGE VIEW DR 8684 044 021 9 2 06 06 050 1766 RIDGE VIEW DR 8684 044 022 8 2 06 050 1770 RIDGE VIEW DR 8684 044 023 7 2 06 050 1776 RIDGE VIEW DR 8684 044 024 6 2 06 050 1780 RIDGE VIEW DR 8684 044 025 5 2 050 1786 RIDGE VIEW DR 8684 044 026 4 2 4 LW13 LOS ANGELES COUNTY DECLARATION LIST PAGE 388 DATE 1 115 11 IN SEQ BY CITY -CODE, THEN PARCEL FD IMPROVED 'Y ZONE CITY CODE STREET ADDRESS PARCEL N0, KE) CITY CODE 050 TOTAL IMPROVED/VACANT RECORDS 1 CITY CODE 050 TOTAL IMPROVED RECORDS 115 CITY CODE 050 TOTAL RECORDS 116 A EXHIBIT 2 NOTICE TO DESTROY HAZARDOUS BRUSH, DRY GRASS, WEEDS, COMBUSTIBLE GROWTH OR FLAMMABLE VEGETATION, TO INCLUDE NATIVE AND ORNAMENTAL VEGETATION NOTICE IS HEREBY GIVEN THAT ON the 6t' of February, 2012 the City Council of Azusa passed or will pass a resolution declaring that hazardous brush, dry grass, weeds, combustible growth or flammable vegetation, to include native and ornamental vegetation, were growing upon certain improved property as specifically described by parcel number in the resolution, to constitute public nuisances which, after inspection by the County of Los Angeles Fire Department have been verified to be existing public nuisances and in violation of the County of Los Angeles Fire Code (the "Fire Code") pertaining to clearance of brush and vegetative growth. This brush and vegetative growth must be removed and the public nuisance abated by the owner, or the County authorities will abate the public nuisance and the cost of removal assessed upon the parcel, and such cost will constitute a lien upon the parcel until paid. The City Council of the City of Azusa also authorized and directed the County of Los Angeles Fire Department and the Agricultural Commissioner to recover their costs related to the enforcement of the Fire Code. Reference is made to said resolution for additional details. 0 All Parcel owners having any objection to the proposed removal of brush, dry grass, weeds, combustible growth or flammable vegetation, to include native and ornamental vegetation, are hereby notified that they may attend a meeting of the City Council of the.City of Azusa to be held in the Council Chamber of said city at 7:30 p.m. on February 21, 2012. If the property owner does not want to present objections to the proposed removal of hazardous brush, dry grass, weeds, combustible growth or flammable vegetation, to include native and ornamental vegetation, or the recovery of enforcement and abatement costs, he/she need not appear at the above-mentioned meeting(s). City Clerk of the City of Azusa Dear improved Properly Owner: This is not a citation or summons. This is the first notice of inspection and a reminder that the County of Los Angeles Fire Department will be conducting annual brush Clearance inspections within the next few months, or fuel modification inspections throughout the year. The County Fire Code states that parcel owners are responsible throughout the year for the maintenance of all brush, flammable vegetation (native and/or ornamental), other combustible materials situated on their property, and for compliance with any applicable fuel modification plan. General Clearing requirements are listed on the reverse side of this notice. Please review these Clearing requirements and take appropriate action prior to the annual inspection date for your area. Abatement of potential or existing hazards prior to the inspection saves the Fire Department and yourself valuable money and time and insures a safer community. Brush Clearance inspections are scheduled to begin April 1 in the Antelope Valley, June I in the Coastal Area, and May 1 in all other areas. It hazardous fire conditions exist on your property at the time of inspection, you will be issued an Official Inspection Report which will Indicate existing violations and provide specific Clearing instructions and a compliance deadline. Failure to comply with the Official Inspection Report issued at the time or the inspection will result in the imposition of a $500 administrative fine. An additional $648 direct assessment will be added to your annual tax bill as item CO FIRE ABMT ENF to recover the County of Los Angeles Fire Department costs related to the enforcement of the Fite Code. Additionally, it your parcel is inspected a Cleared by the Agricultural Commissioner, an inspection fee of $42.44 and the Clearing costs will be placed on your annual lax bill as item LA CO HAZ ABATE. In most cases, it is more cost effective to do the work yourself or to hire a vendor to do the work. A vendor list Is available at your local jurisdictional hie station. - For additional Information regarding specific clearing requirements. contact your local jurisdictional lire station or the Brush Clearance Unit at (626) 9692375. NOTICE TO DESTROY HAZARDOUS BRUSH, DRY GRASS, WEEDS, COMBUSTIBLE GROWTH OR FLAMMABLE VEGETATION TO INCLUDE NATIVES AND ORNAMENTALS NOTICE IS HEREBY GIVEN THAT ON FEBRUARY 00, 2012, THE CITY COUNCIL OF THE CITY OF AZUSA Passed or will pass a resolution declaring that hazardous brush. dry grass. weeds. combustible growth or Returnable vegetation to include native and ornamental vegetalion where growing upon or in front at said improved property as specifically described by parcel number in the resolution. to be a potential lire hazard or nuisance which, upon inspection by the County of Las Angeles Fire Department is verified to be an existing hazard at nuisance and violation of the County Fire Cade pertaining to clearance of brush and vegetative growth. must be removed and the nuisance abated by the Agricultural Commissioner and the cosl of removal assessed upon the land. In addition, the Board of Supervisors authorized and directed the County of Los Angeles Fite Department and the Agricultural Commissioner to recover their costs related to the enlorcemenl of the lire code. All property owners having objection to the removal of brush. dry grass. weeds. combustible growth or flammable vegetation including natives and ornamentals are hereby notified that they may attend a brush clearance re leree hearing (1) in the Antelope Valley at the LOS ANGELES COUNTY ADMINISTRATIVE BLDG., 335 A EAST AVE. K-10, LANCASTER, CA 93535, ON THURSDAY, FEBRUARY 23, 2012 AT 9:30 A. M. or (2) CITY COUNCIL OF SAID CITY TO BE HELD AT 213 E. FOOTHILL BLVD., AZUSA, CA 91702, IN THE COUNCIL CHAMBERS ON FEBRUARY 21, 2012 AT 7:30 P.M. when their objections will be heard and given due consideration. If the property owner does act want to present objections to the proposed removal of hazardous brush, dry grass, weeds, combustible growth an flammable vegetation, or the recovery or mincemeat and abstemenl costs, he/she need not appear al the above mentioned meeting(s). PROPERTY DESCRIPTION V. MENDOZA CITY CLERK SEQNM 3108 COUNTY OF LOS ANGELES FIRE DEPARTMENT PREVENTION BUREAU BRUSH CLEARANCE UNIT 605 N. ANGELENO AVENUE AZUSA, CA 91702.2904 (626)969-2375 ANNUAL BRUSH CLEARANCE NOTICE 2012 BRUSH CLEARANCE REQUIREMENTS Thousands of homes are in serious danger of destruction by fire because of their proximity to brush -covered areas. Homes with wood shake roofs, wood siding, decks, patio covers or exposed eaves are particularly vulnerable to the spread of fire. Despite efforts by firefighters, wildland fires fanned by strong winds, can destroy homes. It is your legal responsibility to take the necessary action to clear vegetation around any given structures. A fire safe landscape creates a defensible space to help protect against approaching wildfires. 1. All flammable vegetation identified as a fire hazard by the Inspection officer shall be mowed or cut to a stubble height of 3 inches, for 30 feet around any structure or 50 feet in high hazard areas (County of Los Angeles Fire Code 325.2.1(2), 325.2.2). 2. Thin remaining vegetation for the next 70 feet, for a total of too feet, around any structure by clearing, trimming, thinning, limbing up and removing flammable vegetation. For high hazard areas, this distance can be increased to a maximum of 200 feet (County of Los Angeles Fire Code 325.2.1(2), 325.2.2). 3. Specimen native trees, and shrubs are permissible, provided that they do not form a means of transmitting fire to any structure (County of Los Angeles Fire Code 325.2.1(2)). It is recommended that specimens shall be spaced a minimum of 15 feet or 3 times their diameter from other specimens, structures or surrounding native brush. 4. Access roads shall be maintained with a minimum of 10 feel of brush clearance on each side. Fire access roads shall have an unobstructed vertical clearance to the sky. Trees overhanging fire access roads shall be maintained to provide adequate vertical clearance (County of Los Angeles Fire Code 325.10, 503.1 -1 through 503.6). 5. Provide a minimum of 3 feet of brush clearance around all fire hydrants (County of Los Angeles Fire Code 508.5.5), 6. It is required that all trees and shrubs shall be maintained free of dead wood and litter. Shrubs may be required to be trimmed up from the ground 113 of their height. Trees shall be trimmed up a minimum of 6 feet or 113 their height up to 40 feet, depending on surface fuels. 7. Trees arebesttrimmed during dormancy or during the winter months. Care should be taken when trimming trees during the spring as this is the nesting season for many species of birds-. All plants will bum under extreme fire weather conditions. Fire resistant plants bum at a relatively low intensity, at slow rates of spread and with short flame lengths. To best protect your home from fire, it is recommended that fire resistant plants be used when landscaping. A list of these plants can be obtained through the County of Los Angeles Fire Department, Brush Clearance Unit, telephone number (626) 969-2375. BRUSH CLEARANCE MAINTENANCE IS A YEAR-ROUND RESPONSIBILITY MINIMUM DISTANCES REQUIRED EXTRA HAZARDOUS AREAS MAY REQUIRE 200 FEET OF CLEARANCE NOTE: Small lots may make thesaclearanoedistances Impossible. Youaraonly responsible to clearup to your property, lines. clearance of properly adjacent to your lot is the responsibility of the adjacent properly Owner. IF YOU ARE UNCLEAR AS TO THE CLEARANCE REQUESTED, PLEASE CONTACT YOUR LOCAL FIRE STATION v F, TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUN.—CILL FROM: MARCENE HAMILTON, CITY TREASURER�e�r DATE: FEBRUARY 6, 2012 / SUBJECT: CITY TREASURER'S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF DECEMBER 2011 RECOMMENDATION: It is recommended that the Council Members receive, review, and file the City Treasurer's Report for the City of Azusa for the month of December 2011. BACKGROUND: Transmitted herewith is the City Treasurer's Statement of Cash Balances for the City of Azusa for the month of December 2011. City investments are made in accordance with the City's Investment Policy adopted and approved with Resolution No. 05 — C16 dated, November 21, 2011 and Government Code Section 53600 et seq. FISCAL IMPACT: The balances of cash, investments, and projected revenues for the next six months are expected to be sufficient to meet cash disbursement requirements of the City for at least the next six months. The change in total cash in bank and investments from November 30, 2011 to December 31, 2011 is a net increase of $4,337,954.25. CITY OF AZUSA TREASURER'S REPORT Treasury Checking Accounts and Certificates of Deposit Held in Wells Fargo Bank Prepared by: Marcene Hamilton, Treasurer December 31, 2011 Face Maturity Interest or Account Number Balance Coupon Description or Amount Date Rate or CUSII' Market Value Checking Accounts General Checking Account XXX-XXX1244 183,253.00 Stagecoach Sweep Account DDA XXX-XXX1244 1,538,707.84 Worker's Compensation Checking XXXX-XX03l8 0.00 Flexible Reimbursement XXXX-XX5036 0.00 Payroll Checking (ZBA account) XXXX-XX1393 0.00 Police Petty Cash Fund . XXX-XXX0334 189.12 DACA Account - ISO Collateral XXXX-XX2015 500,000.00 Section 108 0.970% Choice IV -Public Fund Account XXX-XXX2239 30,864.12 200,000 11/14/06 3.060% FHLB 3.060 11/14/06 (Matured) 3133X6PD2 0.00 ISO Collateral Account 300,000 Every 30 Days 0.050% Certificate of Deposit XXX-XXX1658 314,305.47 1,975,001 04/07/07 3.748% Certificate of Deposit XXX-XXX2840 2,367,029.39 Covington Endowment WF13 Advantage Heritage Money Markel Fund (rated AAAm/Aaa) WFB XXXX7554 18,665.31 Certificate of Deposit ' 100,000 06/29/09 1.400% Discover Bank DE Matures 5/12/14 CUSIP 254670D66 100,000.00 TOTALS 5,053,014.25 CITY OF AZUSA TREASURER'S REPORT TREASURY INVESTMENTS Prepared by: Maxenc Hamilton, Tremurer December 31, 2011 Broker Fra wmo9et .-INN Caupm Mnurity Dale A[rlMutlp Nw Selllement DMe PrinclpaY Markel Price (Changes Monmry) Markel Value• City of Auusa Invnlmen0 - M'A Rated Federal Agency Bonds 0711].43 I 3133]02W) 071410 I,WO.WO.W 10025 1.000,25000 WacMvia Sx WFB 1,00000 FFCB 073011M/14 0.730% IIn VI4 3031KT91 IIQIIII I,OW,OW,W 99170 998,]0000 Gilford S. 1,009,009 FFCB 102009 8/IS 1.020% 0028115 313]1K2L] 09RB111 31009.000.09 100031 1,000310.00 WacMvia Sec 2090.000 FFCB 225003117112 2250% 02/17112 31311 GND7 03116,09 1,999,090.09 100.246 2004,960E WacMvia sec LWOAW FHLB 235000113112 2250% 04/13112 31K)XTAW6 03/1609 999,500E 100591 1.005910.E Wachovia Sm 1.0.1,0E FHLB 1350 0]119114 1250%r 0)29114 313370YKR 09/17110 14000FE W 1019701 1.017,010 W Gdfnrd Sec 1080.0E FFCB 2No MO3115 2000% 0]102/15 31331KBDI 02/02111 1.000.000E 100.096 1.000.960E GH6rd Sec LEO.EO FHLB 3.1850115/15 2.185% 04115/15 313373DW9 WWI 1,00,00000101 9]2 1,019.40E WA00vu Sec 1.000.000 2 FHLBbM 0420115 2.000% 04120115 313373BTE 0420/11 1.000.003.E 100.160 1,003,600.E GiHUN ser 1,800000 FFCB 1.60000629/15 1.60009 06429115 31331KOM5 OY29/II I.0WOEE IN456 1 1004.500.00 Wachovia Sec 1.090000 FFCB 1.2300101115 1.23M 0901115 31n1KWT3 0`01111 I W(I".W 1002 1000,020.E GilfoM sm LW0,0E FFCB 1.12011/ 1615 1.120% II/101)5 31331KE92 11116111 I,EO,IXU.W IN 179 1,0017130.E GilroN sec 31000.0E FFCB 200011MM 2.� 1123115 313]I13A9 IM3110 1,090.00AN IE.6N 1,006340.E Gilford Sec 310010E FFCB 2.N00]R4I16 2440% 0324116 31331KFKI 032M11 LWOW0.00 103.505 LOI5080E Wachovia Sez 1.400.009 FHLB 2 I W07/16 2100% W0]]15 3133 212RO 00]0]111 1.00900400 102.241 1.022.410E GdfoN Scc 1.09,109 FFCB 141301W)V16 LOOK 1WWM6 31331KW9 IWO1111 I.WOOW 00 100235 1.002.35000 Wa[hoviasm 1.000.0E FFCB 1.6]51013(16 1.625% IW03116 1U31KM93 1110]111 1009,000E 100.108 1.001.08000 TOTALS ".NuAw - 16,99811011.09 IJ,IOdjgnm City of Azusa Investments- Csrtihmho of Deposit -FDIC Insured - - WacMvia Scc 10,00000 GEMONEYBANK LIM IWV33 36159SUO 1021/10 IWOEW 100270 IM27000 Wachovia sec IW.0E.00 METLIFE BANK. NA 193EY. IME113 591557FHI IM1110 100.00.00 IN272 100.2]2.0 Wxhovia Sa 209,030.E DISCOVER BANK 1. WA]V14 n467OF56 06/15111 200,00009 100611 201,226.00 Wachovia Sm ]10.00009 AMEMCANEXPRESS 1.250% 0/09114025P]DAR6 01/0911 25000000 IW265 25066250 Wuh0viasm 109,090.09 ALLY BANK � I.IE% WNW14 02005 TS2 W/0]111 10100000 99.521 99,521.00 Wachavia Sec 20080020 BMW Bank ofNorn Ammo I350% (NnV!4 05568FR90 03123111 200000.09 IW.IR 200.344.00 Wacbovia Sec 20000N CIT Bank SLC IA50% 11/14/14IR84AH4] 11/14111 2W000.00 100163 209.92609 WVLDvia Sa 250.00000 GE CAPITAL FINANCIAL 1.8004: W10/15 361EXRX7 WWII 250.00000 101670 254,1]50 Wachovia 5¢ MOWN GE CAPITAL GEMOHY2 2090%41 090%4/I6 d 161598209 10114111 100.090.09 103222 103.22209 TOTALS 14MW).00 - -1-.wwoWub 14104194. WFB-CITY THIRD PARTKCUSTODIAL TRUST ACCT 0.07M..' - NJA -' NIA r NIA I 4,W8901,i] 11X100 4,E9y113.23 Light S Waler F'und'Investmenia - AAA Rated Federal Agency Bonds" 13,691,]24.8] 10000 -' - WacMvia sec I,000.000M FHLB 14007112/13 1.40014 0711].43 I 3133]02W) 071410 I,WO.WO.W 10025 1.000,25000 WacMvia Sx 1.000,3109 [0 FHLB 20001128/1/ 2.0Dy/ 11281146�"72KE 8 0228/11 I,BW.000W IE.247 1.092.4]009 Higgins Cv iW I,BW.000W FFCB 1.9903/3915 1.990Ye 03/30'15M 0320111 1.000.00000 100331 1.003.310.E Hi -ns Cvina 1.215,000W FFCB 1.0200928/15 1.020% 0928/15L] 09MM 1.21500000 10001 1315,336.65 Gilford Sec 1,000.00.00 FHLB 148003121/16 1480% 0321/164 WMIII 1.000.00909 IM003 1.00.030.00 WHU Far Bank 2000000.E FHLB 150906019/16 1500X WW/165 09/09/11 2.090.09009 99.921 1.998.54000 Hi 'm iul 1.000.000.00 FFCB 1375092W16 1.]25% MW163 0926/11 1,090.00909 IEK8 1,094,180E Hi 'ns iW LOW.M..W FFCB 1390 N49/16 1.390% 09Q9/I6V5 0929/11 31090.0000 99.991 999.91009 TOTALS "Is"Noo .. 9,215,090.09 9,33436665 WF%-IJ,W THIRD PARTY CUSTODIAL TRUST ACR 00]1/. N1A- -N/A 7SE.15 IW 000 ]11..45 LAIF-CITY I LOCAL'AGENCV INVESTMENT FUND I 0382% I NIA NIA -"NIA 13,691,]24.8] 10000 1 1301,]31.) TOTAL INVESTMENMIN FEDERAL AGENCIES, WFH.NSTITIITIOINAL TRUSTS, and LAW-" - 45451,628.55- 45S)1j03d0 INTERESTRECEIVEDYROM INVESTMENTS FISCAL YEAR-TO-DATE (Fro. July 1, 2011) - 330,583.39' •1Le "Rincipal' wlumv rt0ec15 N<Ealasrc[ on Nc hs1 dayofN[ 11mn01 m 0<'humrical msl'spml m pusGuc v ucusny. "lT<"Marta Value" u N«nrtml oris at whicM1 v rewriM on be mtlet onold Tteasmel ReWn DewmCer MI I Times Romanx6 IMAM 6:33 PM CITY OF AZUSA TREASURER'S REPORT INVESTMENT INTEREST EARNINGS Prepared by: Marcene Hamilton, Treasurer Thru December 31, 2011 Face Amount Net Amount Coupon Rape Maturl(v DateFAm1Cdm, No. Payment Schedule Scheduled 2010201/ interest Earnings Scheduled Semi -Annual Prypvem Amount Interest Received Fiscal Year to Date - 313370GSI. ," City of Azusa Investments -AAA Rated Federal Agency Bonds ^16,900:0 '8,4500 . SAS0.00 L00,00 100,000 .1000,000 -1325% 07/28/14 - 3133721)G6 Called 728 17,25000 - .8,625.00 8,625.00 1,0&,000 1,000,000 1450% - 09/02/14 31331JC43- Called 921 - 14,500.00 - 7,250.00 -• 5,598.61 1000,000 1,000,000 222W,. 0429/15 313373017 Called 729 22;20000 11,10000 -- -'5,550.00 UM000 1000,000 1.250°/. 0225/15 31337O3Z9- Called 825 12,501) OD 6,25000 6,250.00 1,0,0E 1 000,000 1.250% 11/19/15 31337IN77 - Called 8/19 12,500.0 6,250.00 ' 2,500.00 1,000,000 LO0,00D 1.250%.' 05206- 313373QS4-_ Called 826. 12,50() OD 6,250.00 3,125.00 150007000 999,000 - 1100% - - OMNI5 313372UBS -. -Ca11cd 923 - 20,979.00 - 10,489.50 .10,5E:E 2,000,000 2,000,000 2'.9M. -04201.15 313311LB7" Called1020-_'59,60.00 6,196.50 29,800.00 29,800:110 2,000,000 1,998;750 2.000% '05118115' 3133XYCM -. Called 11/18 39,975.00 ': 19,967.50 - 20;0010 1000,OOD 1,000,000 1.700%`--->031OV16 31331]524 313375ACI Celled 17]19. 17,00000 8,500.00 5,052:98 1,000,000 L0E,000 2.0"/o --0329/16 -313374A26 Called IV29 - 20,00000 - 10,00000 10,000.00 2,000,000 L999,00 2.250% 02/17/12 31331(-ND7 8/16&2/I] 44,977.50 22,48875 22,500.00 LoE,00 999,500 2.250% 04/13112 3133XTAW6 10/13 & 4/13 22,488.75 11.244.38 11250.00 1,000.000 1,000000 1 250% 07/29114 313370YK8 7/29 & 129 12,500.00 6,250.00 6150.00 1,000,000 LE0,0E 0.730% 1121114 3U31KT91 5/21 & 11121 7,30000 3650.E LE0,E0 1,000,000 2.000% 07/02/15 31331KBD1 82&22 20.000.00 10,00000 10.000.00 11000.000 1,000,000 2.185% 04/15115 313373DW9 10/15&4115 21,850.E 1,91500 10,925.00 1.000,000 100,000 2060% 0420115 313373BTB 1020&420 20,000.00 10&000 10,000.00 1.000,000 1,00,000 1.600% 06129115 31331K M5 1229&629 16,000.00 8,00000 8,000.00 1,000,000 1,0&,000 1.230% 09101/15 31331KWT3 3/1&911 12.300.00 6,15000 LOOQ000 1,000,000 1020% M120115 31331UL7 3/28 928 10,200.00 5.10000 1,000,00 1,000.00 1.120%. 11116/15 31331M92 5/16 & 11116 11,200.00 5,600.00 ' 1,000.0110 1,000,00 2.00%. 1123/15 31331BA9 11123&523 20,00.00 10,00o0 Io,000.00 1,0000 17000,000 2.440% 03124/16 31331KFKl 924&Me 24,400.0 12,200.00 12,20.E 100,00 170OD,00 2.100% 06107/16 3133742RO 1217&60 21,00.0 10,3000 10,500,0 1,00,00 1,00.00 1.625% 10/03/Ifi 31331KM98 413&10/3 16,250.0 8,12500 1,00,000 Imitwo 1.480% ION3/16 J1331V 413&IO2 14,80.00 7,40.00 17,000,000 - 16,998;500 - ACTIVE INVESTMENTS --544,2]0.25 272,135,131 218,626.39 City of Azusa Investments - Certificates of Deposit- FDIC Insured . a 1000000 100.00.0 1300% I0/2L13 36159SUC3 10/22&4122 173000 650.0' 651.78 10,000 100,00 .00 1.30% 10/28113 591557FHI 1012]&427 1,30 .0 650.00 651.78 20,000.0 200,00 00 1.400% 06103114 25467OF56 1712 & 612 2,800 1,400.00 1,403.84 250,0000 250,000.00 1.250% 06/09114 02587DAX6 1219&6N 3,125.00 1,56250 1566.78 100,000.00 100,0000 1.10% 09100114 0005QTS2 3/8&918 1,100.00 550.00 200,00.0 200,00000 1.350% 09123/14 055681'"D 3123&923 2]0.0 1,350.00 200,00.0 200.00.00 1,450% 11/14!14 17284AM43 5/14 & 11/14 1,446.03 L446.03 250,00.0 250,000.E 1800%. 06/10115 36160XRX7 12110&6110 4,500.0 2,25000 x 2,256.16 100,000.0 100,000.0 2.00% IN14116 36159S21J4 4/14 & 10/14 1,002.74 LE274 1,500,00.00 --I'SK0000 19,273.77:: 10,861.27:. } 6,530.34; CITY - Wells Fargo Bank lredituBoml Third Party Custodial Money hfarket Amount - Liquid Asset 4,038{90323 1 1 -0.07T/. 1 .1 N/A` Monthly : I Per Balanccand Rale1,380.t- Light & Water Fund Investments - AAA Rated Federal Agency Bands LE0,00 1:000,00 .- '1:690% 08712114-- 313370GSI. ," Called 8/12 ^16,900:0 '8,4500 . SAS0.00 L00,00 1000,00 - .'LSOTA :12115/14 -313370UH9 + -'Called 8/15:: 15,&0.00 7,500.E-'} :'2,500.0 L000;00 998,500 1.000% - 02/16116- 3136FP5G8 - Called 8/16 -. 9,985.0 4;992.50 - 5,000.00 -21215,&0 1,215,0E 2.100'6'. 09106111 31333tTA97- -Called 9/6 '25,515& 12;757.50 ` 12,757.50 2,000,0E .--. 2,000;0& - '],200% 09113/14' 313370259 '+ -Called 9113 - 24,00E `- '12;0&00. -12.000.00 L00,00 1,00,00 1 NIc, 07/12/13 3133702W7 7/12&1112 14.000.E 7,000.E 7.000.00 LE0,E0 1,000,0E 2.000°0 11/28/14 31337NX8 820 & V28 20,000.E 10,&000 10,00.00 1.0 ,W0 160010E 1.990% 03/30/15 31331YP14 9130 & 3130 19,900.E 9,950.E 9,950.00 1,215,000 1.215,&0 1.02M 0928!15 3133IKZL7 3128 & 9128 12393 E 6,196.50 2,000,0E 2,0&,000 1.500% 06/09/16 313375ED5 1219&6/9 30,000.E 15&000 - 7,500.00 L00,0E LaMar() 1.40011. 0N21/16 31331]524 3rz1&921 14,800.E 7,400.E 1.000,0E 1.0&,000 1.3]5% 09/26/16 313311CZN3 3126&926 13]50.& 6,875.00 1,000,0E 10&,000 1.390°/ 09/29116 31331KZV5 3129&9129 13,900E 695000 9,215,0E X9,215,000 AC-iVE INVESTMENTS 230,143.04)' 115,071.50 ...75,157.50 Light & Water Stabltration - Wells Fargo Bank Institutional Third Party Cmt.dial Money Market Account - Liquid Man 7,500.45 - -..00]0% NIA,.-- " NIA 1. Monthly '. -- - Per Balancesnd Rate -' 530.14 CT' - Lural Agency Inveaement Fund - Liquid Asset 13,691,724.8]1. - 0:382% 1 WA WA Quaderl Per Balance and Rale Y 7y' '-28,350.90 Fiscal Year: July 1 -June 30 TOTAL DVTEREST EARNED YID 330.583.37 CITY OF AZUSA TREASURER'S REPORT Quarterly Comparison Summary Prepared by: Marcene Hamilton, Treasurer December 31, 2011 Quarterly Balances Account Description June 30, 2011 - September 30, 2011 December 31, 2011 March 31, 2012 June 30, 2012 WFB - Checking and Sweep $ 4,7773468.58 $ 1,870,990.44 $ 1,722,149.96 Accounts WFB - Section 108 Choice Public Fund $ 30,875.82 $ 30,868.26 $ 30,864.12 Account WFB - Certificate of Deposit - ISO DACA &Collateral $ 2,681,256.29 $ 2,681,295.57 $ 3,181,334.86 . Account WFB - Certificate of Deposit - Covington $ 117,351.60 $ 117,736.75 $ 118,665.31 Trust Account a Local Agency Investment Fund $ 15,163,373.97 $ 11,178,474.57 $ 13,691,724.87 (LAIF) WFB - 3rd Party Custodial Trust $ 2,518,500.07 $ 3,009,950.00 $ 4,046,403.68 Investment Account City of Azusa - Certificates of $ 9003000.00 $ 1,2003000.00 $ 1,500,000.00 Deposits Investments City of Azusa - Agency Securities $ 22,996,250.00 $ 18,997,250.00 $ 16,998,500.00 Investments Light & Water Rate Stabilization - $ 9,2133500.00 $ 9,2153000.00 $ 9,215,000.00 Agency Securities Investments Total Cash in Bankand $ 58,3983576.33 $ 48,301,585.59 $ 50,5043642.80 $ - - $ - - Investments CONSENT CALENDAR TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JOE JACOBS, DIRECTOR OF RECREATION AND FAMILY SERVICES VIA: JAMES MAKSHANOFICITY MANAGER DATE: FEBRUARY 6, 2012 SUBJECT: ACCEPTANCE OF CITRUS GROVE PAK AND PALM DRIVE CENTER MEDIANS AND PARKWAYS (ROSEDALE) RECOMMENDATION:. It is recommended that City Council accept Citrus Grove Park and Palm Drive center medians and parkways. Citrus Grove Park and Palm Drive will come under the operational supervision of the Recreation and Family Services Department. It is also recommended that the City Council approve and amend the existing Landscape and Irrigation Maintenance Contract, between the City and Mariposa Landscape Inc. BACKGROUND: Citrus Grove Park was constructed by L.A. Urban Homes and the Palm Drive center medians and parkway were constructed by Rosedale Land Partners in the Rosedale Development site, as part of the improvements required by the Rosedale specific plan. Both Citrus Grove Park and the Palm Drive center median and parkways have been built per city specification and requirements. City staff has inspected both sites and determined that they have been completed and have met the city's standards. FISCAL IMPACT: The additional increase in maintenance will be $6,072.08 for the remainder of the fiscal year. This will increase the total amount of the current landscape contract from $200,928.00 to $207,000.08. There is no General Fund impact. Both Citrus Grove Park and the Palm Drive center medians and parkways, will be maintained through funds provided by the Community Facilities District (CFD), Account 937-25-420-000-6493 CONSENT CALENDAR TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: TITO HAES, ASSISTANT CITY MANAGERIPU13LIC WORKS DIRECTOR VIA: JAMES MAKSHANOFFjI'CITY MANAGER DATE: FEBRUARY 6, 2012 l(JJ SUBJECT: CIP #66111I: FOOTHILL CROSSWALKS -NOTICE OF COMPLETION RECOMMENDATION It is recommended that City Council approve a Notice of Completion for the following project and authorize staff to file the Notice of Completion with the Los Angeles County Clerk: • Foothill Crosswalks Project #66111I — Anchor Construction and Engineering Inc, Ontario, CA 91764. BACKGROUND On May 16, 2011, the City Council awarded the Foothill Crosswalks Project to Anchor Construction and Engineering, Inc. for a total amount of $242,265.71. This project reconstructed concrete crosswalks and ADA curb ramps along Foothill Boulevard at the intersections of San Gabriel Avenue, Azusa Avenue and Dalton Avenue. In Addition to concrete improvements, electrical duct banks were installed for future Azusa Pacific University (APU) electrical demands. Work on this project began on June 21, 2011 and was completed on September 5, 2011. FISCAL IMPACT The project was completed within budget at a total construction cost of $241,972.35. Attachment: Notice of Completion RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: NAME CITY OF AZUSA STREET ADDRESS 213 E. FOOTHILL BLVD CITY, STATE ZIP AZUSA, CA 91702 1 SPACE ABOVE THIS LINE FOR RECORDER'S USE NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3039, must be filed within 10 days after completion. Notice is hereby given that I. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is 3. The full address of the owner is 213E Foothill Boulevard Azusa CA 91702 4. The nature of the interest or estate of the owner is: In fee. (O OTHER THAN FEE, SFRIXE "M FEE" AND INSERT, FOR EXAMPLE, "PURCHASER UNDER CONTRACT OF PURCHASE', OR "LESSEE" 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common, are: NAMES ADDRESSES 6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to: NAMES ADDRESSES 7. A work of improvement on the property hereinafter described was completed on September 5.2011 . The work done was: Foothill Crosswalks Project No. 661111 8. The time of the contractor, if any, for such work of improvement was: Anchor Construction and Engineering. Inc 609 N Lemon Ave Suite #OS Ontario CA 91764 May 24 2011 (IF NO CONTRACTOR FOR WORK OF IMPROVEA¢NT AS A WHOLE, INSERT "NONE") (DATE of CONTRACT) 9. The property on which said work of improvement was completed is in the City of Azusa, County of Los Angeles, California and as described as follows: The intersection of Foothill Boulevard at San Gabriel Avenue Foothill Boulevard at Azusa Avenue and Foothill Boulevard at Dalton A--.- 10. The street address of said property is None (IF NO STREET ADDRESS HAS BEEN OFFICIALLY ASSIGNED, INSERT "NONE"] Dated: Jose h R. Roch Mi or (SIGNATURE OF OWNER OR CORPORATE OFFICER OF OWNER NA D M PARAGRAPH 2 OR HIS AGENT) I, the undersigned, say: I am the person who signed the foregoing notice of completion. I have read said notice of completion and know its contents, and the facts stated therein are true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on at (DATE) (CITY, (SIGNATURE) CITY OF AZUSA MINUTES OF THE REDEVELOPMENT AGENCY REGULAR MEETING TUESDAY, JANUARY 17, 2012 — 8:53 P.M. The Board of Directors of the Redevelopment Agency of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium, 213 E. Foothill Blvd., Azusa CA. Chairman Rocha called the meeting to order. ROLL CALL PRESENT: DIRECTORS: GONZALES, CARRILLO, HANKS, MACIAS, ROCHA ABSENT: DIRECTORS: NONE ALSO PRESENT: General Counsel Richardson, Executive Director Makshanoff, Department Heads, Secretary Mendoza, Deputy Secretary Toscano. Call to Order Roll Call Also Present The CONSENT CALENDAR consisting of items F-1 through F-4 was approved by motion of Director Consent Cal. Macias, seconded by Director Gonzales and unanimously carried. Director Macias addressed item D-3, Approved regarding Atlantis Gardens, expressing his disappointment that the project could not go forward due to matters beyond their control in hopes that the project can continue in the future. 1. Minutes of the regular meeting of January 3, 2012, were approved as written. Min appvd 2. A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA Res. 12-R2 APPROVING THE ANNUAL REPORT FOR THE FISCAL YEAR ENDING JUNE 30, 2011. Annual Report 3. The Executive Director was directed to issue a payment for "Developer's Expenses" pursuant to Developer's Section 14 of the Exclusive Negotiating Agreement between the Agency and Mercy Housing Expenses California for the Atlantis Gardens rehabilitation project. Mercy Hsg 4. Resolution authorizing payment of warrants by the Agency was adopted and entitled: A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA Res. 12-R3 ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF REDEVELOPMENT Warrants AGENCY FUNDS. It was consensus of the Redevelopment Agency Board Members to adjourn. Adjourn TIME OF ADJOURNMENT: 8:54 P.M. SECRETARY NEXT RESOLUTION NO. 12-R4 CITY OF AZUSA MINUTES OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY SPECIAL MEETING' MONDAY, JANUARY 23, 2012 — 7:23 P.M. The City Council of the City of Azusa met in special session at the above date and time in the Azusa Light and Water Conference Room located at 729 N. Azusa Avenue, Azusa. _ Mayor Rocha called the meeting to order. ROLLCALL PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ROCHA ABSENT: COUNCILMEMBERS: HANKS ALSO PRESENT: City Attorney/General Counsel Carvalho, City Manager/Executive Director Makshanoff, Public Works Director/Assistant City Manager Haes, Officer Eldridge, Director of Economic and Community Development Christiansen, City Clerk/Secretary Mendoza, and Deputy City Clerk/Deputy Secretary Toscano. PUBLIC PARTICIPATION Call to Order Roll Call Also Present Pub Part Mr. Jorge Rosales addressed item C-1 regarding Housing Assets stating that it would have been beneficial J. Rosales to Council and public to have listed specifically what assets and function werebeing considered to retain or Comments to be disposed of and what costs are associated with these issues. He addressed item D-1, Enforceable Obligation Payment Schedule, questioning the cost of liabilities and differences in amount of EOPS presented compared to prior EOPS. It was consensus of Councilmembers to recess at 7:26 p.m. The City Council reconvened at 7:35 p.m. Rcss/Rcvne CITY AGENDA ITEM City Item CITY ELECTING TO RETAIN THE HOUSING ASSETS AND FUNCTIONS PREVIOUSLY Transfer Housing PERFORMED BY THE REDEVELOPMENT AGENCY OR THE CITY OF AZUSA OR Assets TRANSFERRING SUCH HOUSING ASSETS AND FUNCTIONS TO THE HOUSING AUTHORITY OF THE COUNTY OF LOS ANGELES. Director of Economic and Community Development Christiansen addressed the issue stating that there is a K. Christiansen need to retain or transfer assets and functions previously performed by the Redevelopment Agency. The Comments assets are Atlantis Gardens and the cost to maintain will be a minimum of $200,000 - $400.000 per year which includes staffing and legal costs associated with those lots, maintenance on a yearly or monthly basis, maintain fences, and there are no funds to perform this maintenance. He responded to questions regarding set aside funds and affordable housing in the state. Discussion was held between Staff, City Attorney and Council Members regarding the process, the Discussion possibility of redevelopment returning, possible liabilities for retaining the property, and possible scenarios with regard to redevelopment housing aspect in the future. Councilmember Macias offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, ELECTING Res. 12-C7 NOT TO RETAIN THE HOUSING ASSETS AND FUNCTIONS PREVIOUSLY PERFORMED BY Electing Nat THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA AND TRANSFERRING THEM TO To Retain Hsg THE HOUSING AUTHORITY OF THE COUNTY OF LOS ANGELES PURSUANT TO PART 1.85 Assets OF DIVISION 24 OF THE CALIFORNIA HEALTH AND SAFETY CODE. Moved by Councilmember Macias, seconded by Councilmember Gonzales and unanimously carried to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: HANKS AGENCY AGENDA ITEM Agency Item AMENDED ENFORCEABLE OBLIGATION PAYMENT SCHEDULE FOPS Director of Economic and Community Development Christiansen presented the revision to the Enforceable K. Christiansen Obligation Payment Schedule(EOPS) and the successor document to the Recognized Obligation Payment Comments Schedule (ROPS) and detailed the items. He and City Attorney Carvalho responded to questions regarding City Mdhager collection of tax increments, Agency Administrative Fees, the Oversight Board, and Mercy Housing. Performance Director Carrillo offered a Resolution entitled: Evaluation A RESOLUTION OFTHE REDEVELOPMENT AGENCY OFTHE CITY OF AZUSA APPROVING Res. 12-R4 AND ADOPTING AN AMENDED ENFORCEABLE OBLIGATION PAYMENT SCHEDULE Adopting PURSUANT TO AB IX26. Amended FOPS Moved by Director Carrillo, seconded by Director Gonzales and unanimously carried to waive further City Mdhager reading and adopt. Resolution passed and adopted by the following vote of the Agency. Performance AYES: DIRECTORS: GONZALES, CARRILLO, MACIAS, ROCHA Evaluation NOES: DIRECTORS: NONE City Attorney ABSENT: DIRECTORS: HANKS Reconvene CLOSED SESSION Closed Session It was consensus of Councilmember to recess to Closed Session at 8:16 p.m. to discuss the following: PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code Sec 54957) Performance Evaluation Title: City Manager City Mdhager PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov, Code Sec 54957) Performance Evaluation Title: City Attorney City Attorney The City Council reconvened at 8:45 p.m. There was no reportable action taken in Closed Session. Reconvene No Reportable Action It was consensus of Councilmembers/Directors to adjourn. Adjourn TIME ADJOURNMENT: 8:46 P.M. CITY CLERK/SECRETARY Next Resolution No. 12-C8 (City) Next Resolution No. 12-R5 (Agency) 01/23/12 PAGE TWO AGENCY CONSENT ITEM TO: HONORABLE CHAIRPERSON AND AGENCY MEMBERS FROM: MARCENE HAMILTON, REDEVELOPMENT AGENCY TREASURE 7 DATE: February 6, 2012 SUBJECT: REDEVELOPMENT AGENCY OF THE CITY OF AZUSA TREASURER'S STATEMENT OF CASH BALANCES FOR THE MONTH OF DECEMBER 2011 RECOMMENDATION It is recommended that the Agency Members receive and file the Agency Treasurer's Statement of Cash Balances for the Redevelopment Agency of the City of Azusa for the month of December 2011 BACKGROUND Transmitted herewith is the Agency Treasurer's Statement of Cash Balances for the Redevelopment Agency of the City of Azusa ("Agency") for the month of December 2011. Agency investments are made in accordance with the Redevelopment Agency Investment Policy approved and adopted with Resolution No. 10-R33 dated October 18, 2010, and Government Code Section 53601. Investment activity is summarized in the "Treasury Book Balances -Cash and Investments" schedule, attached herewith and an integral part of this report. Agency cash and investment balance's increased by $1,616,072.37. Cash received totaled $1,616,072.37, and disbursements of $0.00 were made. The Agency is the issuer of several Merged Project Tax Allocation Bonds. Of the total cash and investments of $10,245,318.32, Wells Fargo Bank, the fiscal agent, held $4,120,196.59 on behalfof the Agency. These funds are restricted for payment of debt service on the bonds and special bond - funded projects. The remaining $6,125,121.73 was available for Agency operating, debt service, restricted expenses, and outstanding liabilities. FISCAL IMPACT The balance of cash and investments and projected revenues for the next six months is expected to be sufficient to meet cash disbursement requirements for at least the next six months. MH:EG CITY OF AZUSA REDEVELOPMENT AGENCY TREASURY BOOK BALANCES - CASH AND INVESTMENTS ' DECEMBER 2011 Maximum Deposits Cost Interest Mkt - Bank Accounts Allowed Amount Pledged Securities Maturity Rate Value' CASH AND INVESTMENTS HELD BY AGENCY TREASURER Wells Fargo Bank Government Checking No limit $1,112,217.50 FDIC up to $100,000.00 Ongoing 0.000% $1,112,217.50 4100,000 collaterized by 110% in govn't securities Local Agency Investment Fund (IAIF) $20,000,000.00 5018904.23 Backed by faith 8 credit of the Slate of California Ongoing 0.382% 5021185.533 SUBTOTAL CASH AND INVESTMENTS HELD BY AGENCY TREASURER: $6,125,121.73 $6,133,403.03 Interest Collections: $0.00 CASH AND INVESTMENTS HELD BY FISCAL AGENT 2003 Merned Project Tax Allocation Bonds 2003A Special Fund - AIM Govt Portfolio No limit 0.36 Investments in direct obligations of the U.S. Treasury Ongoing 0.000% 0.36 t 2003A Interest Account AIM Gov't Portfolio No limit 0.29 Investments in direct obligations of the U.S. Treasury Ongoing 0.000% 0.29 2003A Principal Account AIM Gov't Portfolio No limit 0.78 Investments in direct obligations of the U.S. Treasury Ongoing 0.000% 0.78 2003A Reserve Account Reliance Certificate of Deposit No limit 1085192.59 4100,000 collalenzed by 110% in govn't securities 121D4/14 0.010% 1085192.59 Reliance Trust Co. Cash Equivalent Mmkt No limit 32110.3 N/A Ongoing 0.000% 32110.3 AIM Govt Portfolio No limit 1150.18 Investments in direct obligations of the U.S. Treasury Ongoing 0.000% 1150.18 2003 Merged Project Tax Allocation Bonds Subtotal: $ 1,118,454.50 $1,118,454.50 Interest Collections: $0,34 2005 Merged Protect Tax Allocation Bonds 2005 Special Fund Wells Fargo Advantage GoYI Mmkt No limit $ 0.11 NIA Ongoing 0.000% $ 0.11 2005 Interest Account Wells Fargo Advantage GOYt Mmkt No limit 0.14 NIA Ongoing 0.000% 0.14 2005 Redevelopment Fund AIM Institutional Pnme-Cash Mgmt/MMk No limit 0 N/A Ongoing 0.000% 0 2005 Reserve Account Reliance Certificate of Deposit No limit 869259.17 >$I00,000 collatenzed by 110% in govn't securities 12/04/14 0.010% 869259.17 Reliance Trust Co. Cash Equivalent Mmkl No limit 8231.19 NIA Ongoing 0.000% 8231.19 2005 Merged Project Tax Allocation Bonds Subtotal: $ 877,490.61 $877,490.61 Interest Collections: $0.08 2007A Merged Protect Tax Allocation Bonds 2007A Bond Fund Wells Fargo Advantage 100% Treasury Mmkt No limit $ 0.93 N/A Ongoing 0.000% $ 0.93 2007A Interest Account Wells Fargo Advantage 100% Treasury Mmkt No limit $ 0.36 NIA Ongoing 0.000% $ 0.35 2007A Principal Amount Wells Fargo Advantage 100% Treasury Mmkt No limit $ 0.34 N/A Ongoing 0.000% $ 0.34 2007A Merged Project Tax Allocation Bonds Subtotal: $1.63 $1.63 Interest Collections: $0.00 20078 Merged Prolect Tax Allocation Refunding B onds 20078 Bond Fund Wells Fargo Advantage 100% Treasury Mmkt No limit $ 0.25 N/A Ongoing 0.001)% $ 0.25 20078 Interest Account No limit $ 593,559.25 '$100,000 collatedzed by 110% in govn't securities Reliance Trust Co. Cash Equivalent Mmkt No limit $ Wells Fargo Advantage 100% Treasury Mmkt No limit $ 0.10 N/A Ongoing 0.000% $ 0.10 2007B Principal Account 0 '$100,000 collalerized by 110% in povn'I securities Wells Fargo Advantage Government Mmkt No limit S 0.10 NIA 2008B Merged Project Tax Allocation Bonds Subtotal: Wells Fargo Advantage 100% Treasury Mmkt No limit $ 0.07 N/A Ongoing 0.000% $ 0.07 20078 Reserve Fund Reliance Certmcate of Deposit No limit 325042.5 >$100,000 collaterized by 110% in govn'I securities 12104114 0.010% 325042.5 Reliance Trust Co. Cash Equivalent Mmkt No limit 3077.91 NIA Ongoing 0.000% 3077.91 2007B Merged Project Tax Allocation Bonds Subtotal: $ 328,120.83 $ 328,120.83 Interest Collections: $0.03 2008A Merged Protect Tax Allocation Bonds 2008A Bond Fund Wells Fargo Advantage 1(30% Treasury Mmkt No limit S 0.42 NIA Ongoing 0.000% $ 0.42 2008A Interest Account Wells Fargo Advantage 100% Treasury Mmkt No limit $ 0.20 N/A Ongoing 0.000% S 0.20 2008A Reserve Fund Reliance Trust Co. Savings and Cert. of Deposit No limit $ 655,240.76 '$100,000 collatenzed by 110% in govn't securities 12/19113 2.650% 655240.76 Reliance Trust Co. Cash Equivalent Mind No limit $ 8,667.52 N/A Ongoing 0.000% 8667.52 200BA Redevelopment Fund Wells Fargo Advantage 100% Treasury Mmkt No limit $ 0.07 N/A Ongoing 0.000% $ 0.07 2008A Merged Project Tax Allocation Bonds Subtotal: $663,9013.97 $663,908.97 Interest Collections: $0.08 20088 Merced Protect Tax Allocation Housing Bonds 20088 Bond Fund Wells Fargo Advantage Government Mmkt No limit $ 0.74 N/A Ongoing 0.000% $ 0.74 2008B Interest Amount Wells Fargo Advantage Government k'lmkl No limit $ 0.31 NIA Ongoing 0.000% $ 0.31 20088 Reserve Fund Reliance Trust Co. Savings and Cad. of Deposit No limit $ 593,559.25 '$100,000 collatedzed by 110% in govn't securities Reliance Trust Co. Cash Equivalent Mmkt No limit $ 538,659.65 N/A 20088 Low 8 Moderate Income Housing Fund Reliance Trust Co. Cash Equivalent Mmkt No limit 0 '$100,000 collalerized by 110% in povn'I securities Wells Fargo Advantage Government Mmkt No limit S 0.10 NIA 2008B Merged Project Tax Allocation Bonds Subtotal: $ 1,132,220.05 Interest Collections: $0.83 SUBTOTAL CASH AND INVESTMENTS HELD BY FISCAL AGENT: $ 4,120,196.59 Total -Azusa Redevelopment Agency Cash and Investments: $ 10,245,318.32 Total Interest Collections: $1.36 Source of Market Value Information: Wells Fargo Corporate Trust, Trustee Local Agency Investment Fund (I -AIF) Wells Fargo Institutional Securities Tax Allocation Bond Data is based an Trusleeyenerated Statements; bond funs listed herein are restricted for payment of debt service and eligible projects and governed by strict regulations described in the Trust Indentures. 'Market Value is the current price at which a security can be traded or sold. 11121113 4.000% 593559.25 Ongoing 0.000% 538659.65 Ongoing 0.000% 0 Ongoing 0.000% 0.1 $ 1,132,220.05 $ 4,120,196.59 $ 10,253,599.62 CITY OF AZUSA REDEVELOPMENT AGENCY AGENCY TREASURER'S STATEMENT OF CASH AND INVESTMENT COST BALANCES DECEMBER 2011 Beginning Cash Balance (All Restricted and Unrestricted Accounts & Investments) Receipts (All Sources) Disbursements Ending Cash Balance (All Restricted and Unrestricted Accounts & Investments) $8,629,245.95 1,616,072.37 M $10,245,318.32 Marcene Hamilton, Agency Treasurer AZUSA REDEVELOPMENT AGENCY TREASURER -HELD ACCOUNTS DECEMBER 2011 BAL @ 12/1/11 RECEIPTS: DEPOSITS INTEREST 2005 T.A. BOND PROCEEDS TREASURER'S ADJUSTMENTS TOTAL RECEIPTS DISBURSEMENTS: CASH DISBURSEMENTS REIMBURSE CITY OTHER DISBURSEMENTS TOTAL DISBURSEMENTS OPER INCREASE/(DECREASE) TRANSFERS: CHECKING TRANSFERS SAVINGS TRANSFERS LAIF TRANSFERS B of A C.D. LA COUNTY TRANSFERS REHAB CKG TRANSFERS TOTALTRANSFERS BAL @ 12/31/11 WELLS FARGO GOVT CHKG SECURITIES LAIF TOTAL 996,146.49 0.00 3,512,904.23 4,509,050.72 1,616,071.01 1,616,071.01 0.00 0.00 0.00 1,616,071.01 0.00 0.00 1,616,071.01 1, 500, 000.00 0.00 1, 500, 000.00 0.00 1,500,000.00 0.00 0.00 1,500,000.00 116,071.01 0.00 0.00 116,071.01 0.00 0.00 1, 500, 000.00 1, 500, 000.00 0.00 0.00 0.00 0.00 0.00 1,500,000.00 1,500,000.00 1,112,217.50 0.00 5,012,904.23 6,125,121.73 WARRANT REGISTER NO. WARRANTS DATED 12/16/11 THROUGH 12/31/11 FOR REDEVELOPMENT AGENCY MEETING OF 2/06/12 FISCAAfLYE6011 tc>✓JVLU I JON NO. A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF REDEVELOPMENT AGENCY FUNDS THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA DOES RESOLVE AS FOLLOWS: SECTION 1. That the following claims and demands have been audited as required by law and that the same are hereby allowed in the amounts and ordered paid out of the Redevelopment Agency Funds as hereinafter set forth: 80 -110 -REDEVELOPMENT ADMINISTRATION FUND 80 -125 -CBD CAPITAL PROJECTS FUND 80 -135 -WED CAPITAL PROJECTS FUND 80 -185 -RANCH CAPITAL PROJECTS FUND 80-165-624-2008A TAX ALLOCATION BONDS 81 -155 -TAX INCREMENT SET-ASIDE FUND 81 -165 -LM MRG TAB08B HS 82 -125 -CBD DEBT SERVICE FUND 82 -135 -WED DEBT SERVICE FUND 82 -165 -MERGED PROJECT TAX ALLOCATION BONDS 82 -185 -RANCH CENTER DEBT SERVICE FUND TOTAL ALL FUNDS: $ 32.065.62 17,056.88 238.70 $ 49,361.20 SECTION 2. That the Secretary shall certify to the adoption of this resolution and shall deliver a certified copy thereof to the Agency Treasurer and shall retain a certified copy thereof in his own records. ADOPTED AND APPROVED THIS DAY OF Chairman I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Redevelopment Agency of the City of Azusa at a regular meeting there of, held on the day of 2012. AYES: AGENCY MEMBERS: NOES: AGENCY MEMBERS: ABSTAIN: AGENCY MEMBERS: ABSENT: AGENCY MEMBERS: Secretary City of Azusa HP 9000 01/31/12 O P E N H O L D D B LISTING By Person/Ehtity Nate Paqe 1 TUE-, JAN 31, 2012, 12:44 HN ---req: RUBY -------leg: GL JL --- loc: BI-TEXIi --- job: 868052 #J6073 --- pgn: CFAOO <1.34> rpt id: CHFL 02 SELECT FOND Cis: 80-82 ; Check Issue Dates: 12/16/11-12/31/11 PE ID PE 1\bme ACCLYIVF NU43ER / JOB N1 BER Invoice NuTb r Da=pticn St Disc. Pmt. Dist. Ant. V11440 A97P..1%= =, 8000000000-2724 68610 FLEX ALNIIN FEES/ PD 0.00 3.30 PEID LhIDaid: 0.00 Paid: 3.30 'Ibtal: 3.30 V01305 A&JSA CTIY EMPLO 8000000000-3035 2610/1101026 PY#26/11 PD 0.00 350.00 PRIDId: 0.00 td: 350.00 Total: 350.00 V00365 V00365 V00365 V00365 M M M a M o .01- • :1. V11556 hvn�� h iCT , - �: �:. •: � it r� :i � �i�'i .•• �i e� r. r� =i� i' 'i'i�i •�� BANK OF NEN YORK 8010110000-6610 •:I Y� •9 Y� • :YYY111::: • 0030437304120511 S\/C 812N AZUSA FD 0.00 0030846301120511 /628N SAN Q19 FD 0.00 0080643301120711 SVC2295 AM]SA PD 0.00 0030871300120511 /617N AZ_JSA FD 0.00 PEIDVia: 'Ibtal : 2521593023 Tk)9A9 COI7AT REF 661489 661489 663914 663916 666235 663915 663915 666234 666234 BB000233634 Y ••0 •'JYY i • FD 0.00 PEIDd: Paid: Total: • 0.00 • 0.00 • 0.00 • 0.00 • 0.00 • 0.00 M 0.00 • 0.00 M 0.00 PEID LIV: : PPaaiid: Total: • 0.00 0 74.58 175.87 436.77 166.77 0.00 853.99 853.99 1,550.00 0.00 1,550.00 1,550.00 5,334.00 8,310.07 238.70 2,566.38 1,064.32 4,656.92 4,347.00 1,680.00 4,127.56 0.00 32,324.95 32,324.95 353.24 I �y City of Azusa HP 9000 01/31/12 O P E N H O L D D B LISTING By Persca�/Ehtity Nme TUB JAN 31, 2012, 12:44 HN --- req: F1W ------- leg: Q, JL --- loc: BI -TEM --- jCb: 868052 4J6073 --- p9m: CENO0 <1.34> rpt F� 2 id: CI FLTR02 SELECT FUD Cis: 80-82 ; Check Issue Kites: 12/16/11-12/31/11 PE ID PE Nave ACOMgr N.NEER / JOB NCNBER Invoice Nmb--r D=s=pticn St Disc. Arrt. Dist. Ant. -PEIDUpaid- 0.00 Paid: 353.24 Tbtal: 353.24 V11555 =TACP.RE LDA 8000000000-3052 4422889 ESLD PREM =011 PD 0.00 31.70 PEID ihnid: 0.00 Paid: 31.70 Total: 31.70 V07650 E & L LAIESMPE 8010125000-6815 0031664 bD.SVC.QT1'_UM PD 0.00 1,665.00 PEID IhW: 0.00 Paid: 1,665.00 Tbtal: 1,665.00 V00331 V00331 V00331 V00331 V00331 FEaTAL EXPRESS 8010110000-6601 FEDEPAL EXPRESS 8010110000-6601 FE MAL EXPRESS 8010110000-6601 FEDERAL EXPRESS 8010110000-6601 FEDERAL EXPRESS 8010110000-6601 772964193 772964193 772964193 772964193 772964193 117052788/E.TMI PD 0.00 117052788/E.TOBI FD 0.00 117052788/E.TMI PD 0.00 117052788/REALES PD 0.00 117052788/E.TOBI PD 0.00 20.46 26.41 22.87 31.28 20.46 PEID d: 0.00 Paid: 121.48 Total: 121.48 V05574 IRCN MaNPAIN RE 8010110000-6493 ELV8113ELV8120 ELV8113-ELV8120 PD 0.00 280.81 PEIDL� d: 0.00 Paid: 280.81 Total: 280.81 V06940 V06940 LANM SOLS, & LIN 8010110000-6315 LANE 9fL & LLN 8010110000-6315 2661 2662 2011ALUIT FTI5Ir ED 0.00 KA AWITIFiRI'FO PD 0.00 1,298.00 9,144.00 PEID d: 0.00 Paid: 10,442.00 Total: 10,442.00 V10322 M & T BANK 8000000000-3010 121911 ICrA 457 DEFERRE PD 0.00 435.94 PEID Upaid: 0.00 City of Azusa HP 9000 01/31/12 O P E N H 0 L D D B LISTING By F�Fhtity Nam Page 3 ,PN 31, 2012, 12:44 FM ---req: RUBY -------leg: M JL --- loc: BI -=---job: 868052 #J6073 ---um: 00 <1.34> rot id: C IFLTR02 SFIE T FUND Codes: 80-82 ; Click Issue Kites: 12/16/11-12/31/11 PE ID PE Nacre AGJMqI NCN3HI2 / JOB NLMR Invoice Urber Description St Disc. Ant. Dist. Art. Paid: 435.94 'Ibtal: 435.94 V06572 MMCML Ca\= 8010125000-6815 3317454 FE=16-728N DA FD 0.00 262.44 PEID Cyd: 0.00 Paid: 262.44 Tbtal: 262.44 V12065 U\ICN BN`1K OF CA 8000000000-2727 GRAND TOTAL 8010125000-6915 8010110000-6915 121911 PARS -EXCESS F& PD 0.00 528.58 PEID 0.00 Paid: 528.58 Ibtal: 528.58 6268150706111611 626-8150706 ID 0.00 137.74 6261975078112811 626-1975078 PD 0.00 20.03 MID Upaid: 0.00 Paid: 157.77 'Ibtal: 157.77 d: 0.00 d: Total: 49,361.20 49,361.20 2 CITY OF AZUSA MINUTES OF THE AZUSA PUBLIC'FINANCING AUTHORITY MONDAY, NOVEMBER 21, 2011 —5:30 P.M. The Board Members of the Azusa Public Financing Authority of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 East Foothill Boulevard, Azusa. Chairman Rocha called the meeting to order. ROLL CALL PRESENT: BOARDMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA ABSENT: BOARDMEMBERS: NONE ALSO PRESENT: General Counsel Martinez, Executive Director Delach, Assistant Executive Director Makshanoff, Department Heads, Deputy Secretary Toscana, City Clerk Mendoza. Call to Order Roll Call Also Present The CONSENT CALENDAR consisting of item G-1 and G-2 was approved by motion of Board Member Consent Cal Carrillo, seconded by Board Member Gonzales and unanimously carried. Approved 1. Minutes of the regular meeting November 7, 2011, were approved as written. Min appvd 2. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE AZUSA PUBLIC FINANCING Res. I I -P2 AUTHORITY OF THE CITY OF AZUSA ADOPTING THE INVESTMENT POLICY. Investment Policy It was consensus of the Board Members to adjourn. TIME ADJOURNMENT: 5:31 P.M. SECRETARY NEXT RESOLUTION NO. 11-P3. Adjourn AZUSA PUBLIC FINANCING AUTHORITY CONSENT ITEM TO: THE HONORABLE CHAIRPERSON AND MEMBERS OF THE BOARD FROM: MARCENE HAMILTON, AZUSA PUBLIC FINANCING AUT RITY TREASURER DATE: February 6, 2012 SUBJECT: AZUSA PUBLIC FINANCING AUTHORITY TREASURER'S STATEMENT OF CASH BALANCES FOR THE QUARTER ENDED DECEMBER 31, 2011 RECOMMENDATION It is recommended that the Board Members receive and file the Azusa Public Financing Authority Treasurer's Statement of Cash Balances for the quarter ended December 31, 2011. BACKGROUND Transmitted herewith is the Treasurer's Report for the Azusa Public Financing Authority for quarter ending December 31, 2011. Authority investments are made in accordance with the Authority Investment Policy adopted and approved with Resolution No. 10-P2 dated October 18, 2010, and Government Code Section 53600 et. seq. The Azusa Public Financing Authority is the issuer of three bond issues -the 1994 Sewer System Project Refinancing Certificates of Participation, the 2003 Capital Improvement Project Refinancing Certificates of Participation, and the 2006 Water System CIP Parity Revenue Bonds. The funds for these issues are restricted for payment of eligible capital improvement expenses and debt service on the bonds, and are held and invested by fiscal agents who are trustees for the bonds. For quarter ending February 31, 2011, fiscal agents held total investments of $5,907,140.49. Total cash received for the quarter was $754,940.41, and disbursements of $355,026.39, were made, resulting in a total overall net increase of $399,914.02. Disbursements were primarily for Water System Project costs, and cash receipts were primarily interest income and debt service payment funds from the City. FISCAL IMPACT The balance of cash and investments and projected revenues for the next six months are expected to be sufficient to meet cash disbursement requirements for at least the next six months. MH:EG . -CITY OF AZUSA AZUSA-PUBLIC FINANCING AUTHORITY TREASURY BOOK BALANCES - CASH AND INVESTMENTS QUARTER ENDING DECEMBER 31, 2011 Maximum Deposits Cost Interest Mkt Bank Accounts Allowed Amount Pledged Securities Maturity Rate Value' CASH AND INVESTMENTS HELD BY FISCAL AGENT Wells Fargo Bank, Trustee 1994 Sewer Refunding Certificates of Participation Installment Payment Fund Wells Fargo Treasury Plus MMkt No Limit $ - NIA Ongoing 0.000% S - Reserve Fund Berkshire Hathaway Inv Agrmt NIA $ Guaranteed Investment Agreement 6/1/2023 6.040% $ 1994 Sewer Refunding COP's Subtotal: $ - $ Interest Collections: $ 5,394.52 2003 CIP Refunding Certificates of Participation Lease Payment Fund AIM Gott Portfolio No Umil $ 41.42 Investments in direct obligations of the U.S. Treasury Ongoing 0.000% $ 4142 Reserve Fund AIM Gov't Portfolio No Limit $482,509.56 Investments in direct obligations of the U.S. Treasury Ongoing 0.020% 482509.56 2003 CIP Refunding COP's Subtotal: $482,550.98 $ 482,550.98 Interest Collections: $ 33.71 2006 Water System CIP Parity Revenue Bonds Revenue Fund Wells Fargo 100% Treasury MMkt No Limit $1488,632.93 NIA Ongoing 0.010% $ 1,488,632.93 merest Account Wells Fargo 100% Treasury MMkt No Limit $0.37 NIA Ongoing 0.000% $ 0.37 Principal Account Wells Fargo 100% Treasury MMkt No Limit $0.08 NIA Ongoing 0.000% S 0.08 Reserve Fund Wells Fargo 100% Treasury MMkt No Limit $3,649.875.00 NIA Ongoing 0.010% $ 3,649,875.00 Federal Home Loan Mtg. Corp. No Limit $0.00 Investments in direct obligations of the U.S. Treasury 6/2812010 0.000% S - Water System Acquisition Fund Wells Fargo 100% Treasury MMkt No Limit $286.081.13 NIA Ongoing 0.010% $ 286,081.13 2006 Water System CIP Revenue Bond Subtotal: $5,424,589.51 $ 5,424,58951 Interest Collections: $ 108.Bg Total - Azusa Public Financing Authority Cash and Investments: $5,907,140.49 $5,907,140.49 Total Interest Collections: $ 5,537.12 Source of Market Value Information: Wells Fargo Bank, Trustee Bond Data is based on Trustee -generated Statements; bond funds listed herein are restricted for payment of debt service and eligible projects and governed by strict regulations described in the Trust Indentures, 'Market Value is the current price at which a security can be traded or sold. CITY OF AZUSA AZUSA PUBLIC FINANCING AUTHORITY TREASURER'S STATEMENT OF CASH AND INVESTMENT COST BALANCES QUARTER ENDING DECEMBER 31, 2011 Beginning Cash Balance $ 5,507,226.47 Receipts (All Sources) $ 754,940.41 Disbursements $ (355,026.39) Ending Cash Balance $ 5,907,140.49 (All Restricted and Unrestricted Accounts & Investments) Marcene Hamilton, Agency Treasurer 0P:Adi 4r, 4,9111 AZUSA CONSENT CALENDAR TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: KERMIT FRANCIS, INTERIM DIRECTOR OF HUMAN RESOURCES/PERSONNEL OFFICER VIA: JAMES MAKSHANOF , CITY MANAGER DATE: FEBRUARY 6, 2012 SUBJECT: HUMAN RESOURCES ACTION ITEMS RECOMMENDATION It is recommended that the City Council approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). On January 24,2012,the Personnel Board confirmed the following Department Head recommendations regarding the following Personnel Action requests. A. MERIT INCREASE AND/OR REGULAR APPOINTMENT: DEPARTMENT NAME CLASSIFICATION ACTION/EFF RANGE/STEP DATE! i BASE MO SALARY PD Richard Martinez Police Officer Merit Increase 6101/3 01/26/2012 $6,214.51 PD Randy Schmidt Police Sergeant Merit Increase 6501/5 01/05/2012 $8,176.46 B. NEW APPOINTMENT: The following appointments have been requested by department heads pursuant to the Rules of The Civil Service System. DEPARTMENT NAME CLASSIFICATION EFFECTIVE RANGE/STEP DATE BASE MO. SALARY UTL Samuel Soria Water Distribution Worker I TBD 5167/1 $3,813.60 I/' FISCAL IMPACT There is no fiscal impact, as positions listed are funded in approved department budgets. �jIh�