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HomeMy WebLinkAboutResolution No. 12-C53RESOLUTION NO. 12-053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING RESOLUTION 00-C140 AND 01-C4 WHICH SET FORTH COMPENSATION AND BENEFITS OF NON- CLASSIFIED EMPLOYEES AND ELECTED AND APPOINTED OFFICIALS OF THE CITY OF AZUSA WHEREAS, Compensation and benefits covering the Non -Classified Employees and Elected and Appointed Officials are set forth in Resolution 00-C140 and 01-C4, it is appropriate to amend Resolution 00-C140 and 01-C4 as follows: SECTION 1. Benefits Elected Officials, Assigned Positions, Appointed Boards and Commissions, and Non - represented, non -classified part-time positions shall receive benefits as indicated in the attached document. SECTION 2. All Resolutions in conflict here within are hereby rescinded. SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book original resolutions. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Azusa does hereby approve the Agreement attached hereto and does direct the representatives of management to affix their signatures thereon. The City Clerk shall certify the passage of this Resolution. APPROVED AND PASSED this 16'h day of July, 2012. " _d'+ 4 foseph R. Rocha, Mayor I HEREBY CERTIFY that the foregoing Resolution wa� duly passed by the City Council of the City of Azusa at a regular meeting thereof held on the 16' day of July, 2012. AYES: COUNCILMEMBERS: GONZALES, MACIAS, HANKS, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: BENEFITS (Effective 7-17-2012) 1. ELECTED OFFICIALS -- BENEFITS 1.1 Flexible Benefit Plan All elected officials shall be entitled to the same Flexible benefit plan and insurance coverage as executive management employees. Any remaining money maybe deferred to one of the City's deferred compensation plans, not to exceed IRS limits. 1.2 Health Insurance During Retirement See attached Best Best & Krieger LLP legal opinion dated July 30, 2002. 1.3 Vehicle Allowance The Mayor and Council Members shall receive three hundred fifty dollars ($350.00) per month as a vehicle allowance. Employees can take a City vehicle home when it must be used either before or after the commute for attendance at a meeting or other City -related function, or for the purpose of making the employee available for emergency response. 2. PART-TIME EMPLOYEES -- BENEFITS 2.1 Eligibility for Public Employees' Retirement System Benefit Employees who work less than an average of less than twenty hours per week in a fiscal year shall be enrolled in the Public Agency Retirement System. The City contributes 3.75% of the employee's wages and the employee contributes 3.75% of wages for this plan. Any part-time non -classified employee who works in excess of one thousand (1,000) hours in the fiscal year and who qualifies as defined by the California Public Employees' Retirement System (CaIPERS) shall have his/her contribution to the CaIPERS paid by the City. Effective the first full pay period after July 16 2012 all part-time employees eligible and covered under CaIPERS must contribute 5% towards the "employer" share of the cost of the CaIPERS retirement benefit, 2.2. Holiday Pay Part-time, Non -classified employees shall be entitled to time off with pay on holidays as follows: Part -Time Non -classified employees shall be entitled to time off with pay on City -observed holidays. The number of hours of Holiday Pay shall be equal to the employee's average number of hours per day "on the payroll" during the five pay periods that immediately precede the holiday. Holidays observed shall be those Designated Holidays as outlined in the City•s Memoranda of Understanding provided the employee is on the payroll the day before the holiday or the day after. 2.3. Overtime Pay A part-time employee shall be entitled to premium pay for all hours worked in excess of forty (40) hours within the employee's regular work week. Paid holiday hours shall count towards the 40 hours required. In compliance with FLSA, the minimum timekeeping interval shall be fifteen minutes. Periods of time of seven (7) minutes or less shall be rounded down and periods of time of eight (8) minutes or more shall be rounded up. 2.4. Special Assignment Pay 2.4.1. Reserve Officers When so assigned by the Chief of Police or his designee, a Reserve Officer that works on a special detail, such as the type where the City is reimbursed by an outside organization, shall receive $20.00 per hour in lieu of his or her hourly basic pay. Page 1 of 2 2.4.2. Motor Officers In addition to hourly basic pay, a part-time employee assigned the duties of motor officer by the Chief of Police or his designee, shall receive five percent (5%) of the base hourly rate of pay. 2.5. Bilingual Pay In addition to hourly basic pay, the City shall pay an incentive to personnel demonstrating a proficiency in a major foreign language if they are assigned and required to speak and translate the language in performance of their duties. Such additional payment is conditional upon demonstration of language proficiency by a qualified third -party examiner mutually agreed upon by both the City and the employee unit representing a comparable full-time position. Such additional payment is contingent upon ongoing performance of said duties and shall be discontinued or suspended if the employee is reassigned to duties that do not require foreign language proficiency. The incentive shall be 5% of base hourly rate. 2.6. Part-time Leave Qualified Part -Time employees (those who consistently work 32 or more hours perweek) shall accrue Part -Time Leave on a pay period by pay period basis. Part -Time Leave shall be identified by the code ,PTL,, and can be used to receive pay for any bona -fide absence from the work place, be it due to illness, vacation, personal reasons or otherwise. When PTL is used for sick leave purposes, guidelines as outlined in the Memorandum of Understanding between the City and The Azusa City Employees Association will prevail. Requests for all other leave must be pre -approved by the department head (or designee). Employees who are appointed to temporary assignments do not qualify for this benefit PTL shall not be used for absence due to an injury sustained on the job, either at the City of Azusa or elsewhere Accrual of PTL shall be predicated upon a 10 -week ,look back period,,, To qualify to receive a pay period PTL accrual, the employee must be a part-time employee who has been ,on the payroll,, for the entire ten (10) weeks in the -look back period,,, and must have been paid for at least three -hundred twenty (320) hours during the -look back period.,, Compensatory Time, PTL, Overtime (at 1.0 times the number of hours worked), and any similar existing or future pay types shall count towards the hours requirement. Accrual of PTL shall not begin before completion of the tenth (10th) week of employment. The amount of PTL accrual per pay period shall be the pro -rata portion of the City, s standard sick leave accrual for a full-time employee that the employee • s pay period hours represent when compared to full time work. The accrual shall be determined by multiplying 4.6154 hours by a fraction, the numerator of which is the hours during the pay period for which the employee will be paid [Compensatory Time, PTL, Overtime (at 1.0 times the number of hours worked), and any similar existing or future pay types, but not more than 80 hours] and the denominator of which is 80 hours. The accrual of PTL by an employee shall not be construed to ensure property rights of any kind, including but not limited to the cash value of the accrued leave. Likewise, employees shall not be eligible to receive any type of intermediate cash -out or payoff of PTL upon termination. If a part-time employee is promoted to a full-time employee, any accrued unused PTL as of the effective date of the promotion will remain -on the books- and will be available for normal use by the full-time employee on an hour -for - hour basis. Page 2 of 2