HomeMy WebLinkAboutResolution No. 12-C52RESOLUTION NO. 12-052
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AZUSA APPROVING THE JULY 16, 2012 SIDE LETTER
AGREEMENT TO THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY AND THE AZUSA
MIDDLE MANAGEMENT ASSOCIATION EFFECTIVE
AUGUST 1, 2010 THROUGH JULY 31, 2011
WHEREAS, the City Council acknowledges the Azusa Middle Management
Association as the recognized employee organization representing those personnel occupying the
positions identified in the Memorandum of Understanding (MOU) between the City and the Azusa
Middle Management Association (AMMA), and
WHEREAS, the AMMA and City Staff have met and agreed to a side letter
agreement (Agreement) that includes permanent and temporary compensation reductions and
continues their MOU until July 31, 2013, and
WHEREAS, AMMA has taken this step to assist the City and during its current fiscal
challenges, and
WHEREAS, the Agreement outlining all aspects of this cost saving agreement
between the City of Azusa and the AMMA, is attached.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Azusa
does hereby approve the Agreement attached hereto and does direct the representatives of
management to affix their signatures thereon.
The City Clerk shall certify the passage of this Resolution.
APPROVED AND PASSED this 16'h day of July, 2012.
G tAr,,4
oseph R. Rocha, Mayor
I HEREBY CERTIFY that the foregoing Resolution wash duly passed by the City
Council of the City of Azusa at a regular meeting thereof held on the 16' day of July, 2012.
AYES: COUNCILMEMBERS: GONZALES, MACIAS, HANKS, ROCHA
NOES
ABSENT:
COUNCILMEMBERS:NONE
SIDE LETTER OF AGREEMENT BETWEEN
THE CITY OF AZUSA AND AZUSA MIDDLE MANAGEMET ASSOCIATION
REGARDING THE CONTINUATION OF THEIR CURRENT MOU
THROUGH JULY 31, 2013 WITH CERTAIN AGREED TO CHANGES
The City of Azusa ("City") and the Azusa Middle Management Association ("AMMA")
have a Memorandum of Understanding ("MOU") that commenced on August 1, 2010 and was
set to end on July 31, 2011,
The Parties now wish to enter into this Side Letter of Agreement to memorialize the
following changes agreed to by both sides:
1. Section 1. in the MOU shall be amended to read as follows:
The term of this Memorandum of Understanding (MOU) shall commence August 1,
2010 and shall continue in full force and effect until July 31, 2013.
2. Section 19. in the MOU shall be amended to read as follows:
The City shall continue its contract with the California Public Employees' Retirement
System (CaIPERS), at the"2% @ 55 full formula" plan. The City shall also
maintain the increased level of the 1959 Survivor Benefit. The City shall continue to
pay both the "employee" and "employer' share of the cost. Effective the first full pay
period after July 16 2012 the employees agree to contribute 5% towards the
"employer" share of the cost of the Ca1PERS retirement benefit.
3. Section 22. in the MOU shall be added to read as follows:
22. FURLOUGH
The employees agree to three furlough days between the Christmas Day holiday
and the New Years Day holiday as scheduled by the City. This will result in
employees being placed in an authorized unpaid leave status Employees may use
vacation floating holidays, administrative leave, or remain in an unpaid leave
during this furlough period This addition to the MOU is effective July 16, 2012
and ends on July 31, 2013.
4. Section 20. in the MOU shall be amended to read as follows:
The employees agree to a temporary suspension of Tuition Reimbursement from July
16 2012 to July 31 2013 Employees who have been utilizing the Tuition
Reimbursement Program immediately prior to this suspension may continue to
participate in the program No new participants will be considered until the end of
this suspension.
5. Section 9.4. in the MOU shall be amended to read as follows:
The employees agree to a temporary suspension of Deferred Compensation (City
Paid) effective the first full pay period after July 16. 2012 through the pay period that
includes July 31, 2013. No employees will receive the $150 City Paid benefit during
this period.
6. Section 12. in the MOU shall be amended to read as follows:
The employees agree to a temporary suspension of the Computer Loan Program from
July 16, 2012 to July 31, 2013. All current loans and terms remain in place No new
participants will be considered until the end of this suspension.
7. Section 11.5. in the MOU shall be amended to read as follows:
Sick Leave shall not be construed as a right, which an employee may use at his or her
discretion, but shall be allowed only in case of necessity or actual sickness or disability.
Sick Leave must be exhausted before compensatory time off or Vacation Leave may be
used for Sick Leave reasons. Employees agree that effective July 16, 2012, through July
31, 2013. the wellness bonus found in Section 11.5.2, the cash conversion found in
Section 11.5.3.2 and the cash conversion found in Section 11.5.4.2 are temporarily
suspended. No cash out of sick leave to current employees will be allowed during this
temporary suspension. Employees may accrue above the 960 hour sick leave accrual can
during this temporary suspension.
8. Section 11.6.1 and 11.6.2 in the MOU shall be amended to read as follows:
11.6.1. Required Usage and Carryover
Leave will be credited on a "per -pay -period" basis. Employees shall be required to use
one-half ('/�) of their annual Vacation accrual yearly. Employees shall be able to carry
over Vacation accrual from one year to the next, cumulatively, up to a maximum of
seventy-eight (78) times the then -current pay period rate of Vacation accrual. Future
accrual which exceeds the aforementioned maximum, shall be paid to the employee as it
is accrued. Employees agree that effective the first full pay period after July 16. 2012
through the pay period that includes July 31, 2013,the automatic payment of Vacation
accrual above the maximum accrual amount is temporarily suspended. Employees may
accrue above the maximum accrual cap during this temporary suspension.
Commencing on August 1, 2010, if the employee's balance is at or above the maximum,
any accrual in excess of the maximum shall be paid as.earned. In special cases where it
has not been possible, due to work load or other factors, for the employee to use his or
her Vacation before reaching a maximum, it shall be within the department head's
authority to authorize cash payment in lieu of time off. Employees agree that effective
the first full pay period after July 16, 2012 through the payperiod that includes July 31,
2013. the automatic payment of Vacation accrual above the maximum accrual amount is
temporarily suspended as well as the department head's authority to authorize cash
payments in lieu of time off. Employees may accrue above the maximum accrual cap
during this temporary suspension.
2
11.6.2. Cash -In Policy
Employees covered by this Memorandum of Understanding may convert Vacation time
to cash with administrative approval. Employees agree that effective July 16, 2012,
through July 31, 2013. the Cash -In Policy is temporarily suspended. The City Manaaer
9. Except as modified in this Side Letter of Agreement, the terms and conditions of the
MOU shall remain in effect as provided therein.
Signatures on next page
FOR THE CITY:
Manager
Dated:
FOR THE AZU)SA MIDDLE MANAGEMENT ASSOCIATION:
t" Q 12 5 i -0 4,./.J
Dated: 0"7/I z/l —