HomeMy WebLinkAboutResolution No. 14-C12RESOLUTION NO. 14-C12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
APPROVING THE FEBRUARY 24, 2014, SIDE LETTER AGREEMENT TO
THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND
THE AZUSA CITY EMPLOYEES ASSOCIATION EFFECTIVE JULY 1,
2010 THROUGH JUNE 30, 2014
WHEREAS, the City Council acknowledges Azusa City Employees Association as the
recognized employee organization representing those personnel occupying the positions
identified in the Memorandum of Understanding (MOU) between the City and the Azusa City
Employees Association (ACEA), and
WHEREAS, the ACEA and City Staff have met and agreed to a side letter agreement
(Agreement) that clarifies how much "New Members" contribute towards their retirement costs,
includes a one-time $1,500 lump sum payment that equates out to 2.3614% based on the base
salary of all ACEA covered employees who will receive the payment, a $59 per month increase
to their flex benefit amount, a $25 per year increase to those positions receiving an equipment
allowance, temporary suspension of the tuition reimbursement program and the computer loan
program and continues their MOU until June 30, 2014, and
WHEREAS, the Agreement between the City of Azusa and the ACEA, is attached.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Azusa does
hereby approve the Agreement attached hereto and does direct the representatives of management
to affix their signatures thereon.
The City Clerk shall certify the passage of this Resolution.
PASSED APPROVED and ADOPTED, this 24`h day of February, 2014.
/P" 4z, A,(.
/foseph Romero Rocha
Mayor
ATTEST:
i
J fr a nce Cornejo, Tr.
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF AZUSA )
I HEREBY CERTIFY that the foregoing Resolution No. 14-C 12 was duly adopted by the City
Council of the City of Azusa at a special meeting thereof, held on the 24`h day of February, 2014,
by the following vote of Council:
AYES:
COUNCILMEMBERS:
GONZALES, CARRILLO, MACIAS, ALVAREZ
NOES:
COUNCILMEMBERS:
NONE
ABSENT:
COUNCILMEMBERS:
ROCHA
SIDE LETTER OF AGREEMENT BETWEEN
THE CITY OF AZUSA AND AZUSA CITY EMPLOYEES ASSOCIATION
REGARDING THE CONTINUATION OF THEIR CURRENT MOU
THROUGH JUNE 30, 2014, INCORPORATING THE CHANGES FROM THE SIDE
LETTER OF AGREEMENT APPROVED JULY 16, 2013, WITH CERTAIN AGREED
TO CHANGES
The City of Azusa ("City") and the Azusa City Employees Association ("ACEA") have a
Memorandum of Understanding ("MOL'") that commenced on July 1, 2010 and was set to end
on June 30, 2011. The City and ACEA entered into a Side Letter Agreement approved by City
Council Resolution Number 12-051 on July 16, 2012, amending Sections of the MOU and
extending the MOU until June 30, 2013.
The Parties now wish to enter into this new Side Letter of Agreement to memorialize the
following changes agreed to by both sides:
1. Section 1. in the MOU shall be amended to read as follows:
The term of this Memorandum of Understanding (MOU) shall commence July 1,
2010 and shall continue in full force and effect until June 30, 2014.
2. Section 20. in the MOU shall be amended to read as follows:
The City shall continue its contract with the California Public Employees' Retirement
System (CaIPERS) for the 2% ra, 55 full formula plan. The City shall also maintain
the increased level of the 1959 Survivor Benefit. The City shall continue to pay both
the "employee" and "employer' share of the cost. Effective the first full pay period
after July 16, 2012, the employees agree to contribute 5% towards the "employer"
share of the cost of the Ca1PERS retirement benefit.
In accordance with the Public Employees' Pension Reform Act (PEPRA) provisions.
"New Members" are required to pay their CaIPERS Member Contribution Rate,
currently 6.75% of their salary. The "New Member" benefit formula, 2% at Age 62
for Miscellaneous Employees and all other related PEPRA provisions went into effect
bylaw on January 1, 2013.
"New Members" — are new hires who are brought into CaIPERS for the first time on or
after January 1, 2013. and who have no prior membership in any California public
retirement system; a new hire who is brought into CaIPERS membership for the first time
on or after January 1. 2013, and who is not eligible for reciprocity with another California
public retirement system; or a member who first established CaIPERS membership prior
to January 1, 2013, and who is rehired by a different CaIPERS employer after a break in
service of greater than six months are also considered "New Members."
CaIPERS refers to all members that do not fit within the definition of a "New Member'
as "Classic Members."
The City agrees that as long as "New Members" pay their Member Contribution Rate
they will not contribute 5% of their salary toward the Employer Contribution Rate as all
other ACEA covered employees have agreed.
3. Section 21. in the MOU shall be amended to read as follows:
The employees agree to a temporary suspension of Tuition Reimbursement from
March 1. 2014 to .lune 30. 2014. Employees who have been utilizing the Tuition
Reimbursement Program immediatel} prior to this suspension ma} continue to
participate in the program. No new participants will be considered until the end of
this suspension.
4. Section 12. in the MOU shall be amended to read as follows:
The employees agree to a temporary suspension of the Computer Loan Program from
March 1, 2014 to June 30. 2014. All current loans and terms remain in place. No
new participants will be considered until the end of this suspension.
5. Section 11.5 in the MOU shall be amended to read as follows:
11.5 Equipment Allowance
The City shall provide a personal Equipment Allowance of two hundred thirty five
dollars (5235) per authorized employee in the classifications listed below for up to
two (2) pairs of safety shoes/boots or garment per year as required by the department
head. Those members of the association who are employed less than the fiscal year
shall have their Equipment Allowance prorated: Building Inspector. Building
Technician (if required by their Supervisor to be out in the field), Business Resource
Officer, Community Improvement Inspector, Community Improvement Supervisor,
Engineering Associate. Engineering Assistant, Engineering Assistant 11. Engineering
Technician, Information Technology Analyst. Park Maintenance Crew Supervisor.
Park Maintenance Supervisor, Park Maintenance Worker I. Park Maintenance
Worker II, Park Maintenance Worker III. Purchasing Assistant. Senior Information
Technology Analyst, Senior Plans Examiner, and Urban Forester
6. Section 1 1 2. in the MOU shall be amended to read as follows:
11.2. Bilingual Pay
The City shall pay an additional $100 per month to personnel demonstrating a
proficiency in a foreign language if they are assigned and required to speak and
translate a foreign language in performance of their duties.
An additional payment of $100 per month shall be paid to those who are proficient in
writing in the foreign language as well. Such payment is conditional upon
demonstration of foreign language proficiency by a qualified third -party examiner
mutually agreed upon by both the City and the Association.
Employees may apply for bilingual pay at any time: however, examinations shall be
conducted semi-annually.
7. Section 10.2. shall be added to the MOU and read as follows:
10.2. Lump Sum Payment
Effective the first paycheck of the month following Council approval, the city shall
compensate each current ACEA covered employee hired prior to February 12, 2014,
with a one-time lump sum cash payment of $1.500. The one time lump sum cash
payment will not be subject to PERS retirement benefits.
8. Section 15.2. in the MOU shall be amended to read as follows and Section 15.2.1. of the
MOIJ shall be deleted:
15.2. Amount of Monthly Benefit
As of March 1, 2014, the Flexible Benefit Plan amount is one thousand three hundred
forty six dollars $1.346.
Effective March 1, 2014, the City will increase the Flexible Benefit Plan to one
thousand three hundred forty six dollars ($1,346) per month for each employee. This
plan can be used by the employee to pay, to the extent available, for qualified benefits
as determined by the IRS. The employee understands that, in the event the total
premiums and/or expenses for qualified benefits selected by him/her exceed the
amount of the FBP, the excess shall be deducted from pre-tax wages of the employee.
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9. Except as modified in this Side Letter of Agreement. the terms and conditions of the Side
Letter Agreement approved by the City Council on July. 16. 2012, and the MOU shall
remain in effect as provided therein.
Signatures on next page
FOR THE CITY:
Ci Manager
Dated: Z-
/ -&
FOR THE AZUSA CITY EMPLOYEES ASSOCIATION:
Dated: 7--\'2-07 .Iq
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