HomeMy WebLinkAboutResolution No. 14-C29RESOLUTION NO. 14-C29
A RESOLUTION OF THE CITY OF AZUSA, CALIFORNIA,
APPROVING THE APPLICATION FOR A CITY-WIDE MARATHON
AND HALF -MARATHON, REVEL CANYON CITY 2014 MARATHON
AND HALF, TO BE HELD ON NOVEMBER 15, 2014, PURSUANT TO
THE ATTACHED EXHIBIT A CONDITIONS OF APPROVAL
WHEREAS, On May 14, 2014, Brooksee, LLC submitted an application for a proposed
Marathon and Half -Marathon to be held on November 15, 2014 in the City of Azusa; and
WHEREAS, the Marathon applicant has met with the City of Azusa Police Department,
the City of Azusa Public Works Department, the Los Angeles County Fire Department and
various City Staff in preparation for such an event; and
WHEREAS, traffic control, medical assistance, a sanitation plan, insurance and
participation by the Azusa Police Department will be provided, as required through the attached
Conditions of Approval, with a final city-wide cleanup to be completed at the end of the event;
and
WHEREAS, the City Council of the City of Azusa, after giving notice thereof as required
by law, held a public hearing on the application of Brooksee, LLC to approve the application for
the 2014 Marathon; and
WHEREAS, the City Council, after carefully considering all pertinent testimony and the
staff report offered in the case as presented at the public hearing, now wishes to approve said
2014 Marathon permit.
NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF AZUSA DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1: The above Recitals are true and correct and are incorporated herein by this
reference.
SECTION 2: Pursuant to, and in compliance with, the California Environmental Quality
Act ("CEQA") (Public Resources Code section 21000 et seq.), the proposed event as a project is
exempt from CEQA per Section 15061(b)(3) general rule that CEQA applies only to projects
which have the potential for causing a significant effect on the environment. The proposed
project marathon will be conducted on existing public streets, during daytime hours, without the
expectation that it will have a significant effect on the environment.
SECTION 3: Based on the Staff Report, all written and oral comments and testimony
presented to the City Council, the City Council does hereby approve the 2014 REVEL Canyon
City Marathon event. The City Council's approvals are subject to the conditions of approval for
the event, attached hereto as Exhibit A.
SECTION4: The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED and ADOPTED this 2"d day of June, 2014.
Joseph Ymero Rccha
Mayor
ATTEST:
Jffr a Mnce Cornejo, Jr.
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF AZUSA )
I HEREBY CERTIFY that the foregoing Resolution No. 14-C29 was duly adopted by
the City Council of the City of Azusa at a regular meeting thereof, held on the 2"d day of June,
2014, by the following vote of Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: ROCHA
APPROVED AS TO FORM:
jMarcMartinez
tomey
BEST BEST & KRIEGER LLP
Exhibit "A"
Case No: REVEL Canyon City 2014 MARATHON and HALF -MARATHON
Address: City-wide
Project: City-wide Marathon and Half -marathon footrace to be held on Saturday,
November 15, 2014 from 4:00 a.m. to 4:00 p.m. Event participants will
gather at the Citrus College parking lot and be bused to the race starting line
in the San Gabriel Mountains on SR#39. The race route will continue south
on SR439 to the northern border of the City of Azusa, progress down Azusa
Avenue (SR#30), turn east onto Foothill Boulevard to turn right onto Alosta
Avenue, concluding in front of Citrus Crossing Shopping Center. The Citrus
Crossing Shopping Center will host the Race Command Center and a vender
/Sponsor area.
A. All requirements of the Planning Division shall be met, including but not limited to the
following:
1. The permit to allow an outdoor event shall be exercised only for the November 15,
2014 event date or said permit shall expire and be subject to revocation, unless an
extension of time is approved in compliance with Section 88.52.040 of the
Development Code. The permit shall not be deemed "exercised" until the applicant
has commenced preparation or operation of the use, for projects not requiring
building permits.
2. All applicable Police Department, Fire Department and Public Works requirements
shall be met at all times.
3. All uses shall be in substantial conformance with the approved site plan and
Conditions of Approval.
4. Applicant shall provide and maintain litter receptacles along the event route and be
responsible for keeping the receptacle and the area around it clean and free of excess
trash or debris at all times.
5. Concrete trash cans or other removable enclosures that might be able to conceal
explosive devices shall be removed by Azusa Public Works or applicant the day prior
to the event. Trash cans should be replaced with cardboard or plastic trash cans.
6. The applicant is required to provide an insurance policy to insure the applicant
against all liability incurred by them to the city or to any person, which liability arises
pursuant to the agreement required by the City or arising from the conduct of the
outdoor event. The policy of insurance required shall provide coverage of the kind
and in an amount which the city council in its sole discretion determines is sufficient
to protect the city, the applicant, the owners and the potential claimants against the
risks which may be created by the outdoor event. The city shall be an additional
insured on all such policies, and all such policies shall provide that the city shall
receive at least 72 hours' notice prior to any cancellation, revocation, termination or
expiration of the policy.
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7. The applicant shall reimburse all owners and occupants of property along the race
route for all damages of any kind to such owners or occupants or to their property
caused by the applicant or by any person participating in the event, which damage
would not have occurred had the outdoor event not been held, and a policy of
insurance against such risks.
8. The applicant shall provide an emergency communications system sufficient to meet
the emergency requirements of the police and fire departments.
9. After a hearing sufficient to allow the applicant to explain his conduct, the council
may revoke, suspend or modify a permit for an outdoor festival where the applicant
has violated this article or conditions of the permit.
10. If it becomes necessary for the City to take any legal action or commence any
administrative proceedings against the applicant or any successor in interest in order
to enforce any of the conditions of approval set forth herein, the City shall recover
from the applicant or successor in interest reasonable attorney's fees and other
reasonable costs incurred in such action or proceeding, provided that the City obtains
a judgment in its favor in any portion of such action or proceeding.
11. The applicant or successor in interest shall be the real party in interest and shall
assume primary responsibility for the defense of any legal action or proceeding
commenced against the City to challenge the City's approval of Land Use
Entitlements and/or the City's approval related to such land use approval. The
applicant or successor in interest shall reimburse the City for all reasonable attorneys'
fees and other reasonable costs incurred by the City in defending such action or
proceeding.
12. By accepting approval of the Land Use Entitlements subject to the conditions set
forth herein, the applicant or successor in interest shall be deemed to have agreed to
the terms and conditions set forth herein and the City shall have the right to enforce
in its sole discretion such terms and conditions by pursuing any and all available legal
and equitable remedies.
13. Any changes to the conditions listed above must be approved by the City Council.
B. All requirements of the Police Department shall be met, including but not limited to the
following:
1. Handicap accessibility shall be considered and implemented. All applicable
A.D.A. guidelines shall be adhered to.
2. The event organizer shall provide the Azusa Police Department with the names,
address and phone numbers of (2) two on-site responsible persons for the event.
3. The event organizer shall provide a list of contact numbers for all responsible
parties that are involved with the marathon on race day (outside agency contacts,
contract security supervisor, contract emergency vehicles and other involved
parties).
4. Because cell phone communication is not an option at all locations in the canyon,
satellite phones shall be used for communication on the race course. A satellite
phone must be provided to the on -duty watch commander, command post and
traffic supervisor to maintain contact at all times with event personnel.
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5. The event organizer shall supply adequate proof of insurance to meet City
requirements and an indemnification for the City, and the Police Department.
6. The event organizer shall also contact City of Azusa Human Resources
Department on event employee staffing requirements.
7. A list of names of employees and volunteers shall be provided to the police
department.
8. If an outside event security company is used for this event, these security guards
shall be from a bona fide, fully licensed and bonded security company. The
applicant shall provide proof of license and security company, prior to the event.
9. Due to concern regarding the limited amount of on-site parking, the applicant
shall comply with all parking provisions and conditions set forth by the City's
Planning and Building Departments.
10. The event organizer will also follow all recommendations from the Traffic and
T.L.O. Division of the Azusa Police Department.
11. Vendors and exhibitors will be required to obtain the requisite health, business
license and fire permits.
12. If alcohol is to be severed at this event, applicant shall provide the proper A.B.C.
license and permit. Copies of the A.B.C. license and permit must be provided to
the Azusa P.D.
13. The event organizer shall also provide a signed lease agreement for properties that
they have secured for this event.
14. Should there be any significant violent crimes or peace disturbances directly
associated with the event, it is understood that the police department will have the
right to immediately request the event be terminated. This decision would be
made by the on scene supervisor or watch commander.
15. The applicant shall adhere to the approved site plans and Conditions of Approval
and shall reimburse the City of Azusa Police Department for any costs incurred in
the preparation and implementation of the event, based on the following estimated
personnel requirements.
16. The estimated personnel requirements and costs may be modified or increased,
prior to the event, at the discretion of the City of Azusa Police Department.
Traffic Division Required Personnel
17. Total Fixed post positions = 16; 8 hours each = 128 hours total; (11-15-14 @
0600 — 1400 hours)
18. Fixed Posts:
• San Gabriel & Ellsworth = 1 officer (Area D Personnel)
• San Gabriel & Sierra Madre = 2 officers (Area D Personnel)
San Gabriel & Ranch Road = 1 officer (Area D Personnel)
• Eleventh & Azusa = 2 officers (Area D Personnel)
Tenth & Azusa = 2 officers (Area D Personnel)
Ninth & Azusa = 1 officer (Area D Personnel)
Foothill & San Gabriel = 1 officer (Area D Personnel)
Foothill & Azusa = 1 officer (Area D Personnel)
Foothill & Alameda = 1 officer (Area D Personnel)
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Foothill & Dalton = 1 officer (Area D Personnel)
Foothill & Soldano = 1 officer (Area D Personnel)
Foothill & Pasadena = 1 officer (Area D Personnel)
Foothill & Cerritos = 1 officer (Area D Personnel)
19. Motor Officers:
a. Fixed Posts divided into 3 sectors.
1 motor officer per sector = 3 motor officers (Sanchez — Ascar — Zamora)
1 traffic supervisor (Sgt. Schmidt)
b. Total Motor Officers = 4
10 hours each = 40 hours total; (11-15-14 @ 0500 - 1500 hours)
20. Community Service Officers:
a. 1 CSO per sector = 3 CSO's (or Police Aide)
10 hours each = 30 hours total
(11-15-14 @ 0500 — 1500 hours)
21. Total Personnel /Hours:
a. 20 officers / 168 hours
b. 3 CSO's or PA's / 30 hours
Terrorism Liaison Officer Required Personnel
22. Overnight Closure
a. Bus Loading Zone:
• Minimum of 2 officers
9 hours each = 18 hours total
(11-14-14 @ 2100 hours to 11-15-14 @ 0600 hours)
b. Finish Venue:
• Minimum of 1 supervisor, 3 officers, a bomb detecting K9 team
• 9 hours each = 45 hours total; (11-14-14 @ 2100 hours to 11-15-14 @
0600 hours)
c. Total Personnel/Hours: 7 officers / 63 hours
23. Race Day / Finish Venue:
a. Minimum of 1 supervisor, 8 uniformed officers, 2 undercover officers, a
bomb detecting K9 team, and a Community Service Officer
b. Approximately 10 hours each = 130 hours; (11-15-14, approximately 0500
hours — 1500 hours)
c. Total Personnel/Hours: 13 officers / 130 hours
24. Combined Overnight and Race Day TLO Deployment: 20 officers /
approximately 193 hours.
Bus Loading Zone
25. Bus loading shall take place on Foothill Blvd., between Rockvale Av. and the
eastern driveway entrance/exit of the Foothill Vista Mobile Home Park located at
840 E. Foothill Blvd.
a. The roadway shall be closed to vehicular traffic between these two
points. This closure will allow for residential access to the mobile
home park and the "Citrus Cove" homes at 700 Orchard Loop.
Residents of the Sierra Palms condo complex will need to access their
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residences from the north end of Palm Dr.
26. Foothill Blvd shall be closed between 11-14-14 @ 2200 hours and 11-15-14 @
0520 hours (approximate time of the last bus departure). Any intersecting
roadways or driveway entrances/exits inside the closure area should be barricaded
and staffed with volunteers to direct traffic to alternate routes.
27. Once the bus loading zone is closed, a bomb detecting K9 team shall be deployed
to sweep the area for any pre-existing threats.
28. A minimum of two (2) officers shall maintain security of the area until the
roadway is open again.
29. Participants are subject to search and should only be allowed to use clear plastic
bags provided by Brooksee as carry -on for the bus ride or for bag check at start
line.
Race Route
30. Traffic control officers along the marathon route shall also act as TLO observers,
monitoring the route for potential threats while maintaining a safe and secure
event environment. This should be discussed during traffic control briefing.
31. Unless immediate action is necessary, any identified or reported suspicious
activity will be reported to the Command Post for appropriate response.
Finish Venue
32. The Finish Venue shall be configured as shown on the approved Brooksee finish
venue proposal.
33. Access between the Finisher Corral and the Vendor & Sponsor areas shall be
controlled by Brooksee volunteers. No one other than runners and staff shall be
permitted in the Finisher Corral. Once a runner leaves the Finisher Corral they
shall not be permitted back in,
34. The Vendor & Sponsor area shall be located in the north half of the north parking
lot of the shopping center. The area shall be separated from the parking area using
barricades and vehicles where possible. Each north/south driveway between the
parking stalls shall be staffed with a volunteer to assist vehicles with parking and
traffic control needs.
35. Any concrete trash cans or other removable enclosures that might be able to
conceal explosive devices shall be removed by Azusa Public Works or area
business owners the day prior to the event. Trash cans should be replaced with
cardboard or plastic trash cans.
36. Alosta Av. between Foothill Blvd. and Citrus Av. shall be closed between 11-14-
14 @ 2200 hours and 11-15-14 @ 1430 hours (approximately one hour after last
runner crosses finish line).
37. Any intersecting roadways or driveway entrances/exits inside the closure area
shall be barricaded and staffed with volunteers and /or officers to direct traffic to
alternate routes.
38. Once the finish venue is closed, a bomb detecting K9 team will be deployed to
sweep the area for any pre-existing threats.
39. A minimum of four (4) officers, including a supervisor shall maintain security of
the area until officers working the finish venue deploy at 0600 hours.
(P.:I f PLANNING1EA'TITLEMENTSMARATHON 2O] MEVISED EXHI81T-A 5-28-14.DOQ
40. At 0600 hours, officers working the finish venue shall deploy to assigned posts to
secure the area. A minimum of one (1) supervisor, eight (8) uniformed officers,
two (2) undercover officers, a bomb detecting K9 team and a Community Service
Officer shall be deployed until the roadway is open again at approximately 1430
hours.
41. Several police vehicles (patrol cars, SWAT trucks, Mobile Command Post, etc.)
shall be deployed in high visibility areas as decoys.
42. In addition to the Race Command Center located within the shopping center, a
secondary offsite Law Enforcement Command Post shall be located nearby.
43. LASD Bomb Squad will be notified of the event prior to race date so they are
aware of potential for immediate response.
44. An Area D tactical alert shall be broadcast to mutual aid agencies.
45. The Los Angeles County Fire Department, area hospitals, and El Monte Air
Support shall be notified of the event in advance.
46. In the months and days leading up to the event, the FBI, the Los Angeles Joint
Regional Intelligence Center (JRIC), and Infraguard shall be monitored for threat
information.
C. All requirements of the Fire Department shall be met, including but not limited to the
following:
1. The applicant shall adhere to the approved site plans and Conditions of Approval and
shall reimburse the City of Azusa and the Los Angeles County Fire Department for
any costs incurred in the preparation and implementation of the event.
D. All requirements of the Public Works Department shall be met, including but not
limited to the following:
1. The applicant shall adhere to the approved site plans and Conditions of Approval
and shall reimburse the City of Azusa and the Department of Public Works for any
costs incurred in the preparation and implementation of the event.
(P: II PLANNINGIENTITLEMENTSMARATHON 20l4REVISED EXHIBIT -A 5-28-1 4. DOC)