HomeMy WebLinkAboutResolution No. 14-C35RESOLUTION NO. 14-C35
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
APPROVING PART-TIME EMPLOYEES TERMS AND CONDITIONS OF
EMPLOYMENT EFFECTIVE JULY 1, 2014
WHEREAS, the City employs non -classified part-time employees in various City
Departments, and
WHEREAS, it is important to specifically identify the terms and conditions of employment
for all part-time employees of the City.
WHEREAS, the Part-time Employees Terms and Conditions of Employment and
corresponding Salary Schedule effective July 1, 2014, are attached.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Azusa does
hereby approve the Part-time Employees Terms and Conditions of Employment and the Part-time
Employee Salary Schedule attached hereto.
The City Clerk shall certify the passage of this Resolution.
PASSED, APPROVED and ADOPTED this 16th day of June, 2014.
Joseph Romero R� ocha
ayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF AZUSA )
I HEREBY CERTIFY that the foregoing Resolution No. 14-C35 was duly adopted by the City
Council of the City of Azusa at a regular meeting thereof, held on the 16`h day of June, 2014, by
the following vote of Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
Jef e ce Cornejo r.,
City Clerk
PART-TIME EMPLOYEES
TERMS AND CONDITIONS OF EMPLOYMENT
1. APPOINTMENT
Part-time employees are paid an hourly rate based on hours worked. Part-time employees are
not considered to be part of the City of Azusa Merit and Civil Service System and are thus
designed as non -classified employees. Part-time employees are "at will' employees and, as
such, may be terminated at any time without any right of appeal.
Recruitments for part-time position vacancies will be conducted by the Human Resources
Department. Announcements for position vacancies shall remain open for application for a
minimum of five (5) days or until one hundred (100) applications have been received.
Service provided as a non -classified part-time employee shall not be credited toward completion
of a probationary period, accrual of benefits (except those listed in Sections 8 below), seniority,
nor considered for any other purpose should the employee be appointed to a classified position
within the City in accordance with the City's Civil Service Rules unless specifically stated in an
applicable City of Azusa Memorandum of Understanding.
All part -employees who have completed a minimum of 1040 hours of service shall be able to
compete for closed promotional recruitments within the City.
2. SALARY
All part-time positions shall have a 5 -step salary range. Appointment to a non -classified part-
time position shall be made at the hourly equivalent of Step 1 of the salary range. Authorization
to hire an employee at a higher salary step shall require the approval of the City Manager.
2.1 COLA - Upon recommendation of the City Manager and approval of the City Council, part-
time employees may be granted a cost of living adjustment (COLA) no more than one time
per calendar year.
2.2 Merit Salary Adjustment — Part-time employees appointed at Step 1 of the salary range shall
be eligible for a merit salary adjustment after completion of 1040 hours of service subject to
receipt of an overall satisfactory rating on the Performance Evaluation Form utilized by the
City. Part-time employees shall advance from Step 2 through Step 5 successively after
completion of 2080 hours of service at each subsequent salary step subject to receipt of an
overall satisfactory rating on the Performance Evaluation Form utilized by the City.
2.3 Re -hire — Part-time employees re -hired into the same classification within one year of
separation from City service shall be appointed at the salary step they attained at the time
of separation. Such re -hired part-time employees may be reappointed to the same
Part-time Employees Terms and Conditions of Employment Page 1
classification from which they separated without being required to participate in a
competitive recruitment process. Re -hire after one year of separation from City service shall
result in appointment at Step 1 of the classification unless appointment to a higher step is
approved by the City Manager. Such re -hired part-time employees shall be required to
participate in a competitive recruitment process to be re -hired.
3. Hours
Part-time employees hired on or after July 1, 2014, shall not work more than 28 hours in any
work week.
4. Overtime
A part-time employee shall be entitled to premium pay for all hours worked in excess of forty
(40) hours within the employee's regular work week. Paid holiday hours shall count towards the
40 hours required.
In compliance with FLSA, the minimum timekeeping interval shall be fifteen minutes. Periods of
time of seven (7) minutes or less shall be rounded down and periods of time of eight (8) minutes
or more shall be rounded up.
4.1.Special Assignment Pay
4.1.1. Reserve Officers
When so assigned by the Chief of Police or his designee, a Reserve Officer that works on a
special detail, such as the type where the City is reimbursed by an outside organization, shall
receive $20.00 per hour in lieu of his or her hourly basic pay.
4.1.2. Motor Officers
In addition to hourly basic pay, a part-time employee assigned the duties of motor officer by the
Chief of Police or his designee, shall receive five percent (5%) of the base hourly rate of pay.
5. Retirement
Employees who work less than one thousand (1,000) hours in a fiscal year shall be enrolled in
the Public Agency Retirement System (PARS). The City contributes 3.75% of the employee's
wages and the employee contributes 3.75% of wages for this plan.
Any part-time non -classified employee who works in excess of one thousand (1,000) hours in
the fiscal year and who qualifies as defined by the California Public Employees' Retirement
System (CaIPERS) shall be enrolled in the CaIPERS retirement system. Part-time employees who
became members of CaIPERS prior to January 1, 2013, shall be considered to be "Classic"
CaIPERS employees in accordance with CaIPERS regulations. Classic employees shall pay
contribute 5% of base salary to CaIPERS. In accordance with the Post Employment Pension
Reform Act (PEPRA), part-time employees hired on or after January 1, 2013, who have not been
Part-time Employees Terms and Conditions of Employment Page 2
a prior CalPERS member or have had a six (6) month break in service from employment with a
CalPERS employer, are considered to be new CalPERS members. Such part-time employees will
contribute one-half of the normal contribution rate, currently 6.75% of base salary to CalPERS.
6. Holiday Pay
Part-time, Non -classified employees shall be entitled to time off with pay on holidays as follows:
Part -Time Non -classified employees shall be entitled to time off with pay on City -observed
holidays. The number of hours of Holiday Pay shall be equal to the employee's average number
of hours per day "on the payroll" during the five pay periods that immediately precede the
holiday.
Holidays observed shall be those Designated Holidays as designated by the City provided the
employee is on the payroll the day before the holiday and the day after the holiday.
7. Bilingual Pay
In addition to hourly basic pay, the City shall pay an incentive to personnel demonstrating a
proficiency in a major foreign language if they are assigned and required to speak and translate
the language in performance of their duties. Such additional payment is conditional upon
demonstration of language proficiency by a qualified third -party examiner designated by the
City.
Such additional payment is contingent upon ongoing performance of said duties and shall be
discontinued or suspended if the employee is reassigned to duties that do not require foreign
language proficiency.
The incentive shall be 5% of base hourly rate.
8. Part -Time Leave
Qualified Part -Time employees hired before July 1, 2014, (those who consistently work 32 or
more hours per week) shall accrue Part -Time Leave on a pay period by pay period basis. Part -
Time Leave shall be identified by the code "PTL" and can be used to receive pay for any bona -
fide absence from the work place, be it due to illness, vacation, personal reasons or otherwise.
When PTL is used for sick leave purposes, guidelines as outlined in the Memorandum of
Understanding between the City and The Azusa City Employees Association will prevail.
Requests for all other leave must be pre -approved by the department head (or designee).
Employees who are appointed to seasonal and temporary assignments do not qualify for this
benefit.
Part-time Employees Terms and Conditions of Employment Page 3
PTL shall not be used for absence due to an injury sustained on the job, either at the City of
Azusa or elsewhere.
Accrual of PTL shall be predicated upon a 10 -week "look back period." To qualify to receive a
pay period PTL accrual, the employee must be a part-time employee who has been "on the
payroll" for the entire ten (10) weeks in the "look back period," and must have been paid for at
least three -hundred twenty (320) hours during the "look back period." Compensatory Time,
PTL, Overtime (at 1.0 times the number of hours worked), and any similar existing or future pay
types shall count towards the hours requirement. Accrual of PTL shall not begin before
completion of the tenth (10th) week of employment.
The amount of PTL accrual per pay period shall be the pro -rata portion of the City's standard
sick leave accrual for a full-time employee that the employee's pay period hours represent when
compared to full time work. The accrual shall be determined by multiplying 4.6154 hours by a
fraction, the numerator of which is the hours during the pay period for which the employee will
be paid [Compensatory Time, PTL, Overtime (at 1.0 times the number of hours worked), and any
similar existing or future pay types, but not more than 80 hours] and the denominator of which
is 80 hours.
The accrual of PTL by an employee shall not be construed to ensure property rights of any kind,
including but not limited to the cash value of the accrued leave. Likewise, employees shall not
be eligible to receive any type of intermediate cash -out or payoff of PTL upon termination.
If a part-time employee is promoted to a full-time employee, any accrued unused PTL as of the
effective date of the promotion will remain "on the books" and will be available for normal use
by the full-time employee on an hour -for -hour basis.
Part-time Employees Terms and Conditions of Employment Page 4
PART-TIME SALARY SCHEDULE
Effective July 1, 1014
CLASSIFICATION
RANGE
SALARY STEPS
Administrative Assistant
7166
$
19.16
$
20.11
$
21.12
$
22.14
$
23.28
Assistant Pool Manager
7123
$
12.48
$
13.12
$
13.77
$
14.14
$
15.17
Assistant Recreation Leader
7093
$
9.26
$
9.72
$
10.21
$
10.73
$
11.38
Assistant Office Specialist
7117
$
11.78
$
12.35
$
12.96
$
13.61
$
14.29
Assistant Park Maintenance Worker 1
7137
$
14.35
$
15.06
$
15.82
$
16.61
$
17.45
Assistant Street Maintenance Worker 1
7137
$
14.35
$
15.06
$
15.82
$
16.61
$
17.45
Asst Office Specialist/Water Drought Technician
7117
$
11.78
$
12.35
$
12.96
$
13.61
$
14.29
Background Investigator
7212
$
30.27
$
31.78
$
33.37
$
35.04
$
36.77
Building Technician
4174
$
23.42
$
24.53
$
25.70
$
26.92
$
28.20
Bus Driver Assistant
7093
$
9.26
$
9.72
$
10.21
$
10.73
$
11.38
Bus Driver
4158
$
20.15
$
21.10
$
22.09
$
23.14
$
24.23
Business License Field Enforcement Officer
7171
$
22.32
$
23.37
$
24.48
$
25.64
$
26.86
Cashier
7138
$
14.50
$
15.21
$
15.98
$
16.78
$
17.60
Computer Operator
4174
$
23.42
$
24.53
$
25.70
$
26.92
$
28.20
Custodian
7120
$
12.11
$
12.73
$
13.35
$
14.02
$
14.71
Customer Service Representative 1
5154
$
19.81
$
20.76
$
21.76
$
22.81
$
23.91
DARE Officer Reserve
7212
$
30.27
$
31.78
$
33.37
$
35.04
$
36.77
Department Intern
7104
$
10.31
$
10.84
$
11.40
$
11.95
$
12.55
Engineering Aide
7155
$
17.16
$
18.15
$
18.91
$
19.86
$
20.87
Food Service Assistant
7087
$
10.42
$
10.94
$
11.49
$
12.07
$
12.67
Home Delivered Meal Assistant
7093
$
9.26
$
9.72
$
10.21
$
10.73
$
11.38
Home Delivered Meal Manager
7118
$
12.46
$
13.08
$
13.74
$
14.42
$
15.15
Information Technology Analyst
4188
$
26.91
$
28.20
$
29.55
$
30.97
$
32.46
Instructor Guard
7109
$
10.84
$
11.41
$
11.96
$
12.57
$
13.20
Librarian
4175
$
23.64
$
24.76
$
25.94
$
27.18
$
28.47
Library Aide
7104
$
10.31
$
10.84
$
11.40
$
11.95
$
12.55
Library Circulation Asst
7114
$
11.42
$
11.97
$
12.57
$
13.21
$
13.85
Library Page
7099
$
9.84
$
10.31
$
10.83
$
11.38
$
11.94
Lifeguard
7099
$
9.84
$
10.31
$
10.83
$
11.38
$
11.94
Literacy Program Assistant
4320
$
15.54
$
16.32
$
17.14
$
18.00
$
18.90
Literary Sevice & Adult Education Coordinator
4321
$
23.64
$
24.82
$
26.06
$
27.37
$
28.74
Meter Reader
5179
$
25.18
$
26.40
$
27.68
$
29.02
$
30.44
Office Specialist I/Water Drought Technician
4133
$
15.98
$
16.72
$
17.49
$
18.31
$
19.16
Office Aide
7085
$
10.10
$
10.61
$
11.14
$
11.70
$
12.28
Office Specialist 1
4133
$
15.98
$
16.72
$
17.49
$
18.31
$
19.16
Office Specialist 11
4143
$
17.52
$
18.34
$
19.20
$
20.10
$
21.04
Police Aide 1
7070
$
10.02
$
10.52
$
11.05
$
11.60
$
12.18
Police Aide II
7075
$
10.52
$
11.05
$
11.60
$
12.18
$
12.79
Police Aide III
7080
$
11.05
$
11.60
$
12.18
$
12.79
$
13.43
Police Dispatcher
9166
$
22.75
$
23.83
$
24.97
$
26.17
$
27.43
Police Officer Reserve
9164
$
22.74
$
23.87
$
25.07
$
26.32
$
27.64
Police Records Specialist 111
9160
$
20.83
$
21.87
$
22.96
$
24.11
$
25.32
Police Sergeant Reserve
9164
$
21.79
$
22.83
$
23.92
$
25.07
$
26.27
Pool Manager
7142
$
15.09
$
15.83
$
16.62
$
17.46
$
18.32
Power Resources Technician
4165
$
21.52
$
22.53
$
23.60
$
24.72
$
25.89
Recreation Aide
7063
$
9.00
$
9.45
$
9.92
$
10.42
$
10.94
Recreation Leader
7113
$
11.30
$
11.86
$
12.46
$
13.10
$
13.75
Reserve DARE Instructor
7212
$
30.27
$
31.78
$
33.37
$
35.04
$
36.77
Reserve Officer Instructor
7216
$
31.49
$
33.06
$
34.73
$
36.46
$
38.29
Senior Instructor Guard
7113
$
11.30
$
11.86
$
12.46
$
13.10
$
13.75
Senior Office Specialist
4158
$
20.15
$
21.10
$
22.09
$
23.14
$
24.23
Senior Recreation Leader
7148
$
16.01
$
16.81
$
17.65
$
18.53
$
19.45
Site Manager
7118
$
12.46
$
13.08
$
13.74
$
14.42
$
15.15
Stores yard Assistant
7136
$
14.18
$
14.92
$
15.66
$
16.45
$
17.27
Street Maintenance Worker 1
8153
$
20.00
$
20.94
$
21.92
$
22.95
$
24.04
Transportation Radio/Telephone Operator
7142
$
15.09
$
15.83
$
16.62
$
17.46
$
18.32