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Home My WebLink AboutE-10 Staff Report - Bike Event Amercian Diabetes AssociationCONSENT ITEM E-10 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE CITY OF AZUSA REDEVELOPMENT AGENCY VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER FROM: KURT CHRISTIANSEN, FAICP, DIRECTOR OF ECONOMIC AND COMMUNITY DEVELOPMENT DATE: MAY 15, 2017 SUBJECT: AN APPLICATION TO CONDUCT THE AMERCIAN DIABETES ASSOCIATION TOUR DE CURE BIKE EVENT THROUGH THE CITY OF AZUSA. APPLICANT: AMERCIAN DIABETES ASSOCIATION SUMMARY: The American Diabetes Association is conducting a Bicycle fundraiser to promote awareness on diabetes. The bike event will be conducted on Saturday, June 10, 2017 and participants began in the City of Irwindale. Riders will be obeying the rules of the road and no traffic control officers will be needed. The proposed action adopts Resolution No. 2017-C34, approving a special event permit for the Tour de Cure – American Diabetes Association Bicycle Event. RECOMMENDATION: Staff recommends that the City Council approve the following actions: 1) Adopt Resolution No. 2017-C34, approving a special event permit for the Tour de Cure – American Diabetes Association Bicycle Event. BACKGROUND: The applicant, American Diabetes Association, is proposing to conduct a bike event through the City of Azusa. The event, Tour de Cure, will begin in the City of Irwindale proceed east to Claremont and finish in Irwindale. The race will pass through the City using Gladstone Street, Cerritos Avenue, Arrow Highway, Sierra Madre and Azusa Avenue (SR 39). The event is proposed for Saturday, June 10, 2017. The applicant is requesting a special event permit and signs to be placed on the parkways. APPROVED CITY COUNCIL 5/15/2017 2017 Tour de Cure May 15 , 2017 Page 2 of 2 An estimated 600 cyclists are anticipated to participate in the event. The race will commence at 6:00 a.m. and will conclude by 6:00 p.m. in the afternoon at 15501 Arrow Highway in the City of Irwindale. No traffic control officers will be needed for the event. The cyclist will obey the rules of the road. Directional signs will be placed on the parkway to direct cyclists when to turn. The City’s Police Department and the Public Works Department have provided Conditions of Approval for the proposed project and are in support of the event. The applicant is requesting a water location at Geology Park for the participants. The Parks Commission approved a 10x10 pop up tent with one 6 foot table at the location the day of the Event. FISCAL IMPACT: The applicant has agreed to reimburse the City for any required personnel and administrative costs, as shown in Attachment 1. The applicant will also be required to provide an insurance policy to insure the applicant against all liability incurred by them to the city or to any person, which liability arises pursuant to the agreement required by the City or arising from the conduct of the outdoor event. In addition, the applicant will also be responsible to reimburse all owners and occupants of property along the race route for all damages of any kind to such owners or occupants or to their property caused by the applicant or by any person participating in the event, which damage would not have occurred had the outdoor event not been held, and have a policy of insurance against such risks. Prepared by: Reviewed and Approved: Edson Ibañez Kurt Christiansen, FAICP Assistant Planner Economic & Community Development Director Reviewed and Approved: Reviewed and Approved: Louie F. Lacasella Troy L. Butzlaff, ICMA-CM Management Analyst City Manager Attachments: 1) Conditions of Approval 2) Resolution No. 2017-C34 3) Overview of the Route through Azusa Attachment 1 Conditions of Approval Case No: Special Event-2017-02 Address: Sierra Madre, Highway 39, San Gabriel River Trail, Alosta Avenue and Foothill Blvd. Project: A Special Event Permit to conduct the American Diabetes Association tour de cure bike event through the city of Azusa. The event will allow cyclists to choose from 6 routes in Azusa in streets near San Gabriel River Trail, but are not requesting any closures. Cyclists will leave in waves beginning at 6 am through 9 am. These conditions of approval shall be printed on or attached to working drawings submitted to the Building Division for approval. A. All requirements of the Planning Division shall be met, including but not limited to the following: 1. The permit to allow an outdoor event shall be exercised only for the June 10, 2017 event date or said permit shall expire and be subject to revocation, unless an extension of time is approved in compliance with Section 88.52.040 of the Development Code. The permit shall not be deemed “exercised” until the applicant has commenced preparation or operation of the use, for projects not requiring building permits. 2. All applicable Police Department, Fire Department and Public Works requirements shall be met at all times. 3. The applicant is required to provide an insurance policy to insure the applicant against all liability incurred by them to the city or to any person, which liability arises pursuant to the agreement required by the City or arising from the conduct of the outdoor event. The policy of insurance required shall provide coverage of the kind and in an amount which the city council in its sole discretion determines is sufficient to protect the city, the applicant, the owners and the potential claimants against the risks which may be created by the outdoor event. The city shall be an additional insured on all such policies, and all such policies shall provide that the city shall receive at least 72 hours' notice prior to any cancellation, revocation, termination or expiration of the policy. 4. The applicant shall reimburse all owners and occupants of property along the race route for all damages of any kind to such owners or occupants or to their property caused by the applicant or by any person participating in the event, which damage would not have occurred had the outdoor event not been held, and a policy of insurance against such risks. 5. The applicant shall provide an emergency communications system sufficient to meet the emergency requirements of the police and fire departments. 6. After a hearing sufficient to allow the applicant to explain his conduct, the council may revoke, suspend or modify a permit for an outdoor festival where the applicant has violated this article or conditions of the permit. 7. If it becomes necessary for the City to take any legal action or commence any administrative proceedings against the applicant or any successor in interest in order to enforce any of the conditions of approval set forth herein, the City shall recover from the applicant or successor in interest reasonable attorneys’ fees and other reasonable costs incurred in such action or proceeding, provided that the City obtains a judgment in its favor in any portion of such action or proceeding. 8. The applicant or successor in interest shall be the real party in interest and shall assume primary responsibility for the defense of any legal action or proceeding commenced against the City to challenge the City's approval of Land Use Entitlements and/or the City's approval related to such land use approval. The applicant or successor in interest shall reimburse the City for all reasonable attorneys’ fees and other reasonable costs incurred by the City in defending such action or proceeding. 9. By accepting approval of the Land Use Entitlements subject to the conditions set forth herein, the applicant or successor in interest shall be deemed to have agreed to the terms and conditions set forth herein and the City shall have the right to enforce in its sole discretion such terms and conditions by pursuing any and all available legal and equitable remedies. B. All requirements of the Engineering Division shall be met, including but not limited to the following: 1. Trash along the route shall be picked up after the last rider has cleared the area. C. All requirements of the Fire Division shall be met, including but not limited to the following: 1. No comments or conditions. D. All requirements of the Code Enforcement Division shall be met, including but not limited to the following: 1. None E. All requirements of the Police Division shall be met, including but not limited to the following: 1. Comply with all City of Azusa permit requirements. 2. Ensure that all riders comply with the “Rules of the road” requirements 3. Assign bicycle safety monitors along entire route while present on City of Azusa roadways and trails. RESOLUTION NO. 2017-C34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING THE BIKE MS: COSTAL CHALLENGE ON MARCH 25, 2017 WHEREAS, the American Diabetes Association (“Applicant”) to conduct a charity bike ride, the Tour de Cure, on June 10, 2017 to raise funds for a cure to diabetes; and WHEREAS, an estimated 600 cyclist will participate in the Tour de Cure and will pass through the City of Azusa’s boundaries on Sierra Madre going east, West on Alosta avenue, West on Foothill Blvd and north on Highway 39; and WHEREAS, cyclist will be obeying the rules of the road and no traffic control officers will be needed but signs will be placed on the parkways; and WHEREAS, the City’s Police Department and the Public Works Department are in support of the event and have provided Conditions of Approval for the proposed project and the Applicant has agreed to provide reimbursement for any required personnel and administrative costs; and WHEREAS, the Applicant will provide an insurance policy to insure the Applicant against all liability incurred by them to the City or to any person, which liability arises pursuant to the agreement required by the City or arising from the conduct of the outdoor event; and WHEREAS, the Applicant will reimburse all owners and occupants of property along the race route for all damages of any kind to such owners or occupants or to their property caused by the Applicant or by any person participating in the event, which damage would not have occurred had the outdoor event not been held, and have a policy of insurance against such risks; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Azusa does hereby finds, determines and declares as follows: SECTION 1. The Applicant is hereby granted approval to conduct the Tour de Cure on June 10, 2017, subject to the Conditions of Approval. SECTION 2. Effective Date. This Resolution shall take effect immediately upon adoption. PASSED, APPROVED and ADOPTED this 15th day of June, 2017. ___________________________________ Joseph Romero Rocha Mayor ATTEST: ___________________________________ Jeffrey Lawrence Cornejo, Jr. City Clerk EXHIBIT A CONDITIONS OF APPROVAL [ATTACHED BEHIND THIS PAGE] STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF AZUSA ) I HEREBY CERTIFY that the foregoing Resolution No. 2017-C34 was duly adopted by the City Council of the City of Azusa at a regular (or special) meeting thereof, held on the 15th day of May, 2017, by the following vote of Council: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ___________________________________ Jeffrey Lawrence Cornejo, Jr., City Clerk APPROVED AS TO FORM: ___________________________________ Best Best & Krieger, LLP City Attorney