HomeMy WebLinkAboutE-11 Staff Report-CM Signed ContractsandAgreements-5.15.17CM Executed Contracts
October 3, 2016
Page 3 of 3
CONSENT ITEM
E-11
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF FINANCE
DATE: MAY 15, 2017
SUBJECT: CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER FOR
JANUARY THROUGH APRIL OF 2017
SUMMARY:
On July 20, 2015, the City Council adopted Ordinance No. 2015-O6 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and
purchase of projects, supplies services and equipment. The ordinance went into effect on
August 21, 2015. Section 2-538 (c)(2) includes a provision that a list of contracts and their
amounts be provided to the City Council when the City Manager/Purchasing Officer executes
contracts within the authority limit of $25,000 or less. This action is to receive and file the list
of contracts executed by the City Manager for the months of January through April 2017.
RECOMMENDATION:
Staff recommends that the City Council take the following action:
1)Receive and file the list of agreements executed by the City Manager for the
months of January through April 2017.
DISCUSSION:
On July 20, 2015, the City Council adopted Ordinance No. 2015-O6 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and
purchase of projects, supplies services and equipment. The amendments provide more
effective and efficient procurement processes including an increase to the formal bidding
procedures and thresholds for the City Manager to award contracts up to $25,000 for
professional services, supplies and equipment.
During the months of January through April 2017, the City Manager executed three (3)
contracts under $25,000 as follows:
APPROVED
CITY COUNCIL
5/15/2017
Received & Filed
City Manager Executed Contracts
May 15, 2017
Page 2
Vendor Name Date Amount Fund Agreement
Type Purpose Signed
California Metro Patrol 1/09/2017 $14,931 General
Fund
Professional
Services
Agreement
Library
Security Patrol
RCS Investigating 2/15/2017 $8,000 General
Fund
Letter of
Agreement
Investigative
Services
Go Architects
4/12/2017 $18,645 PW
Endowment
Professional
Services
Agreement
Design and
Construction
Administration
of
Library
Restroom
Renovations
FISCAL IMPACT:
The individual contract amounts and funding sources are listed above.
Prepared by: Reviewed and Approved:
Talika M. Johnson Louie F. Lacasella
Director of Finance Management Analyst
Reviewed and Approved:
Troy L. Butzlaff, ICMA-CM
City Manager