Loading...
HomeMy WebLinkAboutE-7 Staff Report - Construction Management and Inspection Services for Sierra Madre Ave Street Rehabilitation ProjectCONSENT ITEM E-7 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER FROM: DANIEL BOBADILLA, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER DATE: JUNE 5, 2017 SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A TASK ORDER FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE SIERRA MADRE AVENUE STREET REHABILITATION PROJECT – CIP PROJECT 66117H SUMMARY: On May 15, 2017, the City Council awarded a contract to All American Asphalt for the Sierra Madre Avenue Street Rehabilitation Project. The proposed action will authorize the City Manager to execute a Task Order with HR Green to perform construction management and inspection services for the Sierra Madre Avenue Street Rehabilitation Project. RECOMMENDATION: Staff recommends that the City Council take the following action: 1) Authorize the City Manager to execute a Task Order with HR Green for a not-to-exceed fee amount of $57,500 to perform construction management and inspection services for the Sierra Madre Avenue Street Rehabilitation Project. DISCUSSION: The Sierra Madre Avenue Street Rehabilitation Project will rehabilitate the pavement on Sierra Madre Avenue from Todd Avenue to Azusa Avenue, approximately one mile in length. Additional improvements include removal and replacement of damaged curb & gutter, sidewalk, and curb ramps at various locations throughout the project limits. Staff solicited proposals from all three of its on-call engineering consultants to perform construction management and inspection services for this project. HR Green’s proposal and experience was the most qualified for the desired services. Their approach and methodology are in line with the services needed to successfully manage and inspect the improvements performed by the contractor, All American Asphalt. APPROVED CITY COUNCIL 6/5/2017 Task Order for the Sierra Madre Avenue Street Rehabilitation Project June 5, 2017 Page 2 FISCAL IMPACT: The proposed recommendation was included in the FY2016-17 approved budget under project 66117H in the amount of $1,020,000. As of May 31, 2017, the available balance was $1,008,824. The Task Order with HR Green for a not-to-exceed fee amount of $57,500 will be funded with Measure R Funds stated above. Of the $1,020,000 project budget, $844,470 was recently awarded for construction, leaving a balance of $175,530 to fund the Task Order with HR Green. Prepared by: Fiscal Impact Reviewed by: Daniel Bobadilla, P.E. Talika M. Johnson Director of Public Works/City Engineer Director of Finance Reviewed and Approved: Reviewed and Approved: Louie F. Lacasella Troy L. Butzlaff, ICMA-CM Management Analyst City Manager Attachment: 1) HR Green’s Proposal 1100 Town & Country Road | Suite1025 | Orange, CA 92868 Main 855.900.4742 + Fax 714.333.1886 HRGREEN.COM May 15, 2017 Daniel Bobadilla, PE Director of Public Works/City Engineer City of Azusa 213 East Foothill Boulevard Azusa, CA 91702 email to: dbobadilla@ci.azusa.ca.us Subject: Proposal for Professional Services for Construction Management/Construction Inspection Sierra Madre Avenue Street Improvement Project (Todd Ave to Azusa Ave) CIP Project No. 66117H Dear Daniel, HR Green California, Inc. (HR Green) will provide a seasoned construction management/inspection team to oversee the critical rehabilitation of Sierra Madre Avenue between Todd Avenue and Azusa Avenue. HR Green will provide full service construction management services and inspection for this project from the preconstruction meeting through project close-out. Through our subconsultant, Ninyo & Moore, we will provide materials testing services to ensure overall project quality. Our staff possesses all the necessary qualifications and experience required to successfully complete this pavement rehabilitation project. As the project Engineer of Record, we have a complete understanding of this project. We will emphasize public safety, convenience, project quality and on-time completion. FIRM & STAFF EXPERIENCE HR Green has more than 100 years of consulting experience in service to public agencies. We have delivered award-winning transportation-related projects throughout the country. We have a highly-qualified team of construction managers and public works inspectors in southern California that can deliver your pavement rehabilitation project in full compliance with the contract documents and applicable City standards and policies. Recently, our staff has provided construction management/inspection of similar pavement rehabilitation projects for various cities, such as Jurupa Valley, San Gabriel, Palos Verdes Estates, Laguna Hills and Lake Elsinore, including the installation of rubberized pavement and other cost-effective and environmentally- sensitive pavement applications. Mike Myers, PE, QSD/QSP, will serve as Project Manager. Mike brings 35+ years of public works infrastructure design and construction management experience. Chase Keys, EIT, who was the Design Project Engineer for this project, will serve as the Office Engineer. He provides unparalleled project insight and continuity. Scott Gibson, QSP, CISEC or Jasen Vanderwork, will serve as the Public Works Inspector and provide the on-site observation of the project progress and the contractor’s work. Scott and Jasen each have 25+ years of construction experience. Both inspectors are very proficient in this project’s scope of work, record keeping, measurement/payment, public relations and safety. Ninyo & Moore, a highly-qualified geotechnical technical and materials testing firm will provide soils and materials testing. Page 2 Daniel Bobadilla May 15, 2017 Mike Myers, PE, QSD/QSP –Project Manager Education / Registration / Certification Bachelor of Science, Civil Engineering / Registered Civil Engineer, CA #30702 / Qualified SWPPP Developer/Practitioner (QSD/QSP), CA# 20362 A professional civil engineer, Mike has over 35 years of experience in civil infrastructure planning, design, and construction management, local government services, and business operations and management. He has held senior engineering/construction management positions for 15+ Southern California cities, including some in Los Angeles County. He has delivered pavement rehabilitation projects throughout Southern California, some of which have involved innovative and environmentally friendly pavement applications. His experience also includes land development and infrastructure planning, public works facilities design, construction management and inspection and community service, including Chairman, City of Redlands Public Works Commission. He has overseen the planning, design, and construction, of public infrastructure including transportation, water, wastewater, and storm water. Chase Keys, EIT – Office Engineer Education / Registration Bachelor of Science, Civil Engineering / Engineer-in-Training, CA Chase has well-round experience preparing plans, specifications, estimates, and construction documents and/or construction oversight of pavement rehabilitation and parking lot projects for the Cities of Azusa, Palos Verdes Estates, Lake Elsinore, and Jurupa Valley. He was the Design Project Engineer for Azusa’s Sierra Madre project. Chase has provided both office and field construction engineering on street improvement and pavement rehabilitation projects, and processed paperwork through Caltrans and regional stakeholder/approval agencies. He has also been embedded at City offices processing permits, responding to public inquiries and utility concerns, reviewing various utility plans, and utilizing permitting and database software to track public works and development activity through a GIS interface. Scott Gibson, QSD, CISEC - Inspector Education / Certification Certificate Construction Technology (RCC) / Qualified SWPPP Practitioner (QSP), # 23160 / Certified Inspector Soil and Erosion Control (CISEC), # 0106 / Trenching and Excavation Competent Person / Confined Space Competent Person / California Landscape Contractors License, #724119 / California Licensed Journeyman Electrician, #122757 / ACI Concrete Technician, #01130439 / California Underground Storage Tank Installer (UST), #5113105-U1 / California Underground Storage Tank Operator (UST) #5113105-UC / 40-Hour HAZWOPER / First Aid & CPR / SCAQMD PM-10 / Former U.S. Marine and Combat Veteran Scott brings more than 25 years of experience in the construction industry, serving as a Senior Inspector on a variety of infrastructure, street improvement, pavement rehabilitation, and federally funded capital improvement projects for cities throughout Southern California, including Pomona, Irwindale, Covina, Culver City, Lakewood, Manhattan Beach, Palos Verdes Estates, Placentia, Inglewood, and Jurupa Valley. His experience includes paving, concrete structures, steel structures, Underground Storage Tanks (UST), pipeline, electrical, and landscape construction. Related projects include road, highway and bridge widening; pavement reconstruction/ rehabilitation; water and sewer replacements; grade separations; and bridge retrofits Page 3 Daniel Bobadilla May 15, 2017 Jasen Vanderwork - Inspector Education / Certification Storm Water Pollution Prevention Plan Coursework, Counties of Los Angeles, Riverside, and Orange / Certified CPR - Medical Response/ Certified First Aid - Medical Response / SWPPP Certified / AQMD Certified / MSHA Certified / HAZWOPER Supervisor Certified Jasen has 25+ years of infrastructure construction and inspection. Recently, he has inspected street improvement and pavement rehabilitation projects for Jurupa Valley. His wide ranging experience encompasses pre-project analysis, comprehensive review of plans, bid preparation, grading; installation of sewer, water and storm drains; dry utilities; installation of curb and gutter; street paving, retaining walls, perimeter walls, perimeter landscaping, signal lights, street lights, park work, project safety, erosion and dust control. Jason has supervised, scheduled, monitored and directed multiple contractors with large staff contingents. He has developed and led numerous group presentations and pre-construction meetings. He has planned for and prepared meeting agendas, schedules and other communications. Jason has successfully managed numerous jobs, ranging from simple dirt export projects to mass hillside grading for hundreds of homes. PROPOSED PROJECT SCOPE OF SERVICES / APPROACH HR Green will provide Construction Management and Inspection services for the Sierra Madre Avenue Street Improvement Project, Todd Avenue to Azusa Avenue (CIP Project No. 66117H) as shown on Attachment A. PROPOSED FEE HR Green proposes to provide construction management and inspection services for the Sierra Madre Avenue Street Improvement Project, Todd Avenue to Azusa Avenue (CIP Project No. 66117H) in accordance with Attachment A and for a project duration of sixty (60) working days for a lump sum, fixed fee not to exceed $57,500.00 The fee for construction management and inspection services includes payment of prevailing wages, HR Green/Ninyo & Moore vehicles, equipment and all consumables. Our lump sum fee is based on the contractor working between the hours of 7:00 AM to 5:00 PM Monday through Friday per Article 31 General Provisions. If you have any questions or require additional information, please contact me, Mike Myers, by cellular phone at 909.844.4846 or by email at mmyers@hrgreen.com. Sincerely, HR GREEN CALIFORNIA, INC. Michael D. Myers, PE, QSD/QSP Roy F. Stephenson, PE Project Manager Manager, Governmental Services City of Azusa ATTACHMENT A Construction Management/Inspection for the Sierra Madre Avenue Street Improvement Project, Todd Avenue to Azusa Avenue (CIP Project No. 66117H) Project Scope/Approach ATTACHMENT A - 1 The following tables detail our construction management and inspection services scope and approach: Task I – Preconstruction Phase Item Description Benefits Deliverable Photograph and Videotape Site Take pre-construction photos and video Provides documentation of existing conditions in the event of site damage or other issues with claims potential Photos, dated, with labels, and a video Pre-Construction Meeting Attend pre-construction meeting scheduled by City. Prepare agenda in coordination with City and prepare meeting minutes Provides understanding for all parties of contractor’s and City’s requirements. Preconstruction meeting minutes and actions. Pre-Construction Submittal Review and Meetings as- required Review contractor’s submittals of project schedule, SWPPP, haul routes, permits, notices, etc. Meet with contractor and engineer as necessary. Provides understanding of contractor’s work plan. Confirms design intent and addresses constructability issues. Comments and recommendations. Meeting minutes and actions. Task II – Contract Administration Phase Item Description Benefits Deliverable Track Quantities Track quantities of completed work for payment, and "force account" work Provides records for payments, change orders, and claims, thereby minimizing disputes over quantities List of quantities, tentative agreements for force account Review Contract Change Orders (CCOs) Review proposed CCOs. Recommend needed CCOs. Track cash flow for CCOs. Write CCOs. Ensures only necessary CCOs are issued, eliminating unnecessary costs; ensures CCOs comply with applicable contract requirements Change orders and a CCO log ATTACHMENT A Project Scope/Approach (con’t) ATTACHMENT A - 2 Process Submittals Review all submittals (shop drawings, samples, mix designs, etc.) for completeness and constructability Allows timely approval of all submittals needed to maintain the schedule Submittal approval log Environmental Compliance Monitor for compliance with environmental regulations and contract requirements, such as SWPPP. Follow City BMPs. Ensures compliance with environmental laws and regulations Documentation of compliance with environmental regulations Labor Compliance Monitor for compliance with the labor laws and contract requirements (e.g., prevailing wage requirements). Ensures compliance with labor laws Verified certified payrolls, employee wage interviews Project Documentation Maintain filing system for organizing and tracking all project documentation. Use filing system conforming to City. Meets needs of oversight agencies. Ensures ease of document retrieval for dispute resolution. Electronic files, project files/logs Weekly Project Meetings Resolve old business and address new business. Review project schedule and address any deviations. List planned construction items for the next two weeks (look ahead schedule). Maintains forward progress and overall control on the project Project files and documentation Public Relations Answer questions from the public about the project. Participate in public meetings Assists the City with public relations Answers to questions from the public Project Coordination Coordinate between City staff, utility companies, stakeholders, and other governing agencies Ensures effective lines of communication Project files and documentation Materials Testing Have all materials tested for compliance with contract documents. Receive/file required Certificates of Compliance and truck tickets. Satisfies oversight agency requirements and that materials comply with contract. Files of material test reports and certificates of compliance ATTACHMENT A Project Scope/Approach (con’t) ATTACHMENT A - 3 Traffic Control Monitor contractor's traffic control systems, verify systems meet requirements of contract documents, and review detours and other activity related to public health and safety, documenting the status in reports and pictures. Monitors safe traffic control complying with contract documents and WATCH Manual or Caltrans Traffic Control Manual. Provides documentation in event of an accident and protects public health and safety. Weekly construction progress meeting agenda, progress report, and action item list Task III – Project Completion / Wrap-Up Phase Item Description Benefits Deliverable Final Walk Through Conduct a final walk through Monitors work complies with the contract, with proper documentation as proof Punch lists Notice of Completion Assist City in filing the Notice of Completion Establishes the lien period and payment retention period Notice of Completion "As-Built" Drawings Review Contractor's red line drawings, and submit to agency/designer Provides documentation for changes to the plans, a permanent record "As-built" red line drawings Dispute Resolution (upon request) Assist in resolving disputes (e.g., claims documentation, negotiations, litigation support) Monitors that claims are resolved quickly and fairly Claims briefs, negotiation and litigation/arbitration support Project Files Deliver all project files including photographs Provides project records (digital and hard copy) Project files, including electronic files