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AZUSA
AGENDA
REGULAR MEETING OF THE CITY COUNCIL
AZUSA AUDITORIUM MONDAY, DECEMBER 17, 2012
213 EAST FOOTHILL BOULEVARD 6:30 P.M. Closed Session
7:30 P.M. Regular Meeting
AZUSA CITY COUNCIL
JOSEPH R. ROCHA
MAYOR
KEITH HANKS ANGEL CARRILLO
COUNCILMEMBER MAYOR PRO-TEM
URIEL E. MACIAS ROBERT GONZALES
COUNCILMEMBER COUNCILMEMBER
6:30 P.M.
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session the City Council will convene in the Auditorium serving as Council Chambers
to take public comment on the closed session items only. General public comment will be provided for during
the regular portion of the meeting beginning at 7:30 P.M
1. CONFERENCE WITH LABOR NEGOTIATOR- Gov. Code Sec. 54957.6.
City Negotiator: City Manager James Makshanoff
Organizations: SEIU(Service Employees International Union) and IBEW(International Brotherhood of
Electrical Workers.
2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to California
Government Code, Section 54956.9(c).
1 potential case: Successor Agency/City of Azusa v. State of California Department of Finance.
12/17/2012 - 1 -
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the
Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library and
Police Department Lobby. Persons who wish to speak during the Public Participation portion of the Agenda or
on a Public Hearing item, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to
the start of the City Council meeting. Cards submitted after 7:30P.M. will not be accepted.
7:30 P.M.- REGULAR MEETING OF THE CITY COUNCIL
1. Call to Order
2. Pledge to the Flag
3. Invocation—Jesse Aramburo, Canyon Christian Fellowship
A. PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items within the subject
matter jurisdiction of the council/agency board that are not listed on this agenda or are listed on this agenda
as an item other than a public hearing item. Members of the audience will have the opportunity to address the
city council about public hearing items at the time the public hearing is held. Under the provisions of the
Brown Act, the council is prohibited from taking action on oral requests, but may refer the matter to staff or to
a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption
for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the
speaker or responses to the speaker's questions or comments shall be handled after the speaker has completed
his/her comments. Public Participation will be limited to sixty(60)minutes.
B. REPORTS,UPDATES,AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. Robert Gonzales: A request to prepare a Tile to recognize West Covina Councilmember Michael Touhey
for his years of service to the City of West Covina; he was recently elected to the Upper San Gabriel
Valley Municipal Water District.
C. SCHEDULED ITEMS
1. INFORMAL HEARING/PUBLIC NUISANCE APPEAL FOR PROPERTY LOCATED AT 1530
N.VIEWCREST.
RECOMMENDED ACTION:
Conduct the public nuisance appeal hearing, uphold the order of abatement by the City's Hearing Officer
pursuant to Section 14-419 Azusa Municipal Code, deny the appeal, and adopt the recommended order of
abatement.
2. PUBLIC HEARING — ORDINANCE AMENDING CHAPTER 10 OF THE AZUSA MUNICIPAL
CODE REGARDING ANIMAL CONTROL AND ADOPTING BY REFERENCE THE LOS
ANGELES COUNTY CODE, TITLE 10,ANIMALS WITH LOCAL AMENDMENT.
12/17/2012 -2 -
RECOMMENDED ACTION:
Open the Public Hearing; receive testimony, close the Public Hearing. Waive further reading and adopt
the Ordinance No.12-07, amending chapter 10 of the Azusa Municipal Code.
D. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be
considered under SPECIAL CALL ITEMS.
1. APPROVAL OF THE MINUTES OF THE SPECIAL MEETING OF MAY 29, AND THE
REGULAR MEETING OF DECEMBER 3, 2012.
RECOMMENDED ACTION:
Approve Minutes as written.
2. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE CITY.
RECOMMENDED ACTION:
Adopt Resolution No. 12-C90.
3. CITY TREASURER'S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE
MONTH OF NOVEMBER 2012.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer's Report for the City of Azusa for the month of November
2012.
4. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and
applicable Memorandum of Understanding(s).
5. PURCHASE OF THREE 2,000 KVA ELECTRIC PADMOUNT TRANSFORMERS.
RECOMMENDED ACTION:
Waive the formal sealed bid process, due to the urgent need for this equipment, the long lead time of
twelve weeks, and approve the issuance of a Purchase Order to ERMCO Corp. of Dyersburg, TN, in an
amount not to exceed $81,331 for the above referenced transformers.
12/17/2012 -3 -
6. REDUCTION OF BONDS FOR TRACT 54057-8 (GREENBRIAR) AND TRACT 54057-14
(HERITAGE OAKS)AT ROSEDALE.
RECOMMENDED ACTION:
Reduce the performance and labor and material bonds for Tract 54057-8 known as Greenbriar from
$710,964.24 to $279,729.74; and reduce the amount of the performance and labor and material bond for
Tract 54057-14 known as Heritage Oaks from$802,849.80 to $421,583.64.
7. ACCEPTANCE OF ROAD EASEMENT FROM ROSEDALE LAND PARTNERS, LLC (RLP),
CONVEYING THE RIGHT OF WAY FOR MANRESA DRIVE FROM MACNEIL DRIVE TO
THE WESTERLY BOUNDARY OF TRACT NO. 54057-16.
RECOMMENDED ACTION:
Accept the Road Easement from Rosedale Land Partners, LLC (RLP), conveying to the City the right of
way for Manresa Drive from Macneil Drive to the westerly boundary of Tract No. 54057-16 to provide
access to Tract No. 54057-16 from Macneil Drive and authorize the City Clerk to submit the Road Deed
to the County Recorder's Office for recordation.
8. CONTRACT—PURCHASE OF MULTI-FUNCTION COPY MACHINE.
RECOMMENDED ACTION:
Award a contract to Konica Minolta Business Solutions in the amount of$14,052.17 for the purchase of a
Konica Minolta Bizhub C654 Printer/Copier/Scanner/Fax machine.
9. GOLDLINE CONSTRUCTION PROJECT—AWARD OF CONTRACT TO ANDERSON PENNA
FOR ON-CALL PROFESSIONAL CONSULTANT SERVICES, CONSTRUCTION INSPECTION
FOR THE GOLDLINE FOOTHILL EXTENSION PHASE 2A.
RECOMMENDED ACTION:
Award the on-call professional services, construction inspection to Anderson Penna for the Goldline
Foothill Extension Phase 2A in the amount of$30,000.
10. RESOLUTION ESTABLISHING AN UPDATED 457 PLAN DOCUMENT.
RECOMMENDED ACTION:
Approve Resolution No. 12-C91, amending the 457 (B) Retirement Plan (Plan) for the benefit of City of
Azusa Employees and establish the trustee for the Plan and authorize the City Manager to execute any
necessary documents in connection to the Plan and retain any services providers that are necessary or
desirable in connection with the Plan.
12/17/2012 -4 -
E. SUCCESSOR AGENCY RELATED BUSINESS
1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY.
RECOMMENDED ACTION:
Adopt Resolution No. 12-R36.
F. AZUSA PUBLIC FINANCING AUTHORITY
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Directors or Staff wish to address any item on the Consent Calendar individually, it will be considered
under SPECIAL CALL ITEMS.
No Business.
G. ORDINANCE/SPECIAL RESOLUTIONS
No Business
H. ADJOURNMENT
UPCOMING MEETINGS:
December 24, 2012, Utility Board Meeting—CANCELED —
January 7, 2013, City Council Meeting—6:30 p.m. Azusa Auditorium.
January 22, 2013, (Tuesday) City Council Meeting—6:30 p.m. Azusa Auditorium.
January 28, 2013, Utility Board Meeting—6:30 p.m. Light&Water Conference Room
In compliance with Government Code Section 54957.5, agenda materials are available for inspection by
members of the public at the following locations: Azusa City Clerk's Office - 213 E. Foothill Boulevard,
Azusa City Library- 729 N. Dalton Avenue, and Azusa Police Department Lobby- 725 N. Alameda, Azusa,
California.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the
meeting when special services are needed will assist staff in assuring that reasonable arrangements can be
made to provide access to the meeting.
12/17/2012 - 5 -
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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: MARCENE HAMILTON, CITY TREASURER &/Kr-,2--f �'`�
DATE: JANUARY 7, 2013
SUBJECT: CITY TREASURER'S STATEMENT OF CASH AND INVESTMENT
BALANCES FOR THE MONTH OF NOVEMBER 2012
RECOMMENDATION:
It is recommended that the Council Members receive, review, and file the City Treasurer's
Report for the City of Azusa for the month of November 2012.
BACKGROUND:
Transmitted herewith is the City Treasurer's Statement of Cash Balances for the City of Azusa
for the month of November 2012. City investments are made in accordance with the City's
Investment Policy adopted and approved with Resolution No. 05 — C16 dated, November 21,
2011 and Government Code Section 53600 et seq.
FISCAL IMPACT:
The balances of cash, investments, and projected revenues for the next six months are expected
to be sufficient to meet cash disbursement requirements of the City for at least the next six
months.
The change in total cash in bank and investments from November 1, 2012 to November 30, 2012
is a net decrease of$1,251,759.13.
APPROVED
COUNCIL MEETING
Date,
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CITY OF AZUSA TREASURER'S REPORT
Prepared by: Marcene Hamilton, Treasurer
Treasury Checking Accounts and Certificates of Deposit October 31,2012
Held in Wells Fargo Bank
Interest or Balance
Face Maturity Account Number
Coupon Description or
Amount Date or CUSIP
Rate Market Value
Checking Accounts
General Checking Account XXX-XXX1244 137,868.00
Stagecoach Sweep Account DDA XXX-XXX1244 3,383,970.23
Worker's Compensation Checking XXXX-XX3279 0.00
Flexible Reimbursement XXXX-XX5036 0.00
Payroll Checking(ZBA account) XXXX-XX1393 0.00
Police Petty Cash Fund XXX-XXX0334 189.12
Police Detective Petty Cash Fund XXX-XXX2231 5,000.00
DACA Account-ISO Collateral XXXX-XX2015 500,000.00
Section 108
0.970% Choice IV-Public Fund Account XXX-XXX2239 30,843.99
Covington Endowment
WFB Advantage Heritage Money Market Fund(rated AAAm/Aaa) WFB XXXX7554 19,110.78
100,000 05/12/14 1.400% Certificate of Deposit Discover Bank DE Matures 5/12/14 CUSIP 254670D66 100,980.90
TOTALS WELLS FARGO BANK ACCOUNTS 4,177,963.02
Page 1
CITY OF AZUSA TREASURER'S REPORT
Prepared by: Marcene Hamilton,Treasurer
November 30,2012
Market Price Interest Received
Coupon Maturity SettlementMarket
Broker Face Amount Description Rate Date Acct/Cusip No. Date Principal** (Changes Value*** Fiscal Year to
Monthly) Date*
City of Azusa Investments - Certificates of Deposit-FDIC Insured
CERTIFICATES OF DEPOSIT SOLD OR MATURED DURING FISCAL YEAR 4,715.54
Wachovia Sec 245,000.00 Everbank Jacksonville FL 0.500% 11/29/12 29976DQC7 11/29/12 245,000.00 99.903 244,762.35
Wachovia Sec 200,000.00 Beal Bank Nevada Las Vegas 0.600% 06/05/13 07370S6T7 06/06/12 200,000.00 100.074 200,148.00
Wachovia Sec 100,000.00 Metlife Bank,NA 1.300% 10/28/13 591557FH1 10/21/10 100,000.00 100.851 100,851.00 651.78
Wachovia Sec 200,000.00 Bank of China New York 0.600% 01/06/14 06425H4T0 07/05/12 200,000.00 99.989 199,978.00
Wachovia Sec 250,000.00 American Express Centurion 1.250% 06/09/14 02587DAX6 06/06/11 250,000.00 100.971 252,427.50
Wachovia Sec 200,000.00 Sovereign Bank FSB 0.700% 06/20/14 84603MZ66 06/20/12 200,000.00 100.197 200,394.00
Wachovia Sec 100,000.00 Ally Bank 1.100% 09/08/14 02005QTS2 09/07/11 100,000.00 100.884 100,884.00 554.52
Wachovia Sec 200,000.00 BMW Bank of North America 1.350% 09/23/14 05568PR90 09/23/11 200,000.00 100.840 201,680.00 1,361.10
Wachovia Sec 200,000.00 CIT Bank SLC 1.450% 11/14/14 17284AH43 11/14/11 200,000.00 101.107 202,214.00; 1,461.92
Wachovia Sec 200,000.00 Huntington National Bank 0.750% 12/08/14 446438QL0 06/08/12 200,000.00 99.988 199,976.00
Wachovia Sec 200,000.00 Compass Bank Birmingham AL 1.000% 12/29/14 20451 PACO 06/29/12 200,000.00 99.952 199,904.00
Wachovia Sec 100,000.00 Ally Bank UT 95.000% 02/08/15 02005QYS6 02/08/12 100,000.00 100.436 100,436.00 473.70
Wachovia Sec 200,000.00 State Bank of India NY 1.250% 06/22/15 856284F74 06/22/12 200,000.00 99.986 199,972.00
Wachovia Sec 200,000.00 Safra National Bank 0.800% 06/29/15 786580T83 07/28/12 200,000.00 99.879 199,758.00 (140.27)
Wachovia Sec 200,000.00 Bank Hapoalim NY 1.000% 07/24/15 06251AYD6 07/24/12 200,000.00 99.858 199,716.00 0.00
Wachovia Sec 200,000.00 Sallie Mae Bank Murray UT 1.100% 08/10/15 795450NT8 08/08/12 200,000.00 99.844 199,688.00
Wachovia Sec 200,000.00 Barclays Bank of Delaware 1.600% 01/11/16 06740KFS1 01/11/12 200,000.00 101.570 203,140.00 1,595.62
Wachovia Sec 200,000.00 Merrick Bank South Jordan UT 0.900% 01/25/16 59012YU96 07/25/12 200,000.00 100.014 200,028.00 606.59
Wachovia Sec 200,000.00 Goldman Sachs Group,Inc. 1.200% 03/07/16 38143ALTO 03/07/12 200,000.00 100.414 200,828.00 1,209.86
TOTALS ; 3,595,000.00 3,595,000.00 3,606,784.85 12,490.36
Page 2
CITY OF AZUSA TREASURER'S REPORT
Prepared by: Marcene Hamilton, Treasurer
November 30, 2012
Market Price Interest Received
Coupon Maturity Settlement Market
Broker Face Amount Description Acct/Cusip No. Principal** (Changes Fiscal Year to
Rate Date Date Monthly) Value***
. Date*
City of Azusa Investments - AAA Rated Federal Agency Bonds
BONDS CALLED OR MATURED DURING FISCAL YEAR 37,708.33
Wachovia Sec 1,000,000 FHLB 1.250 07/29/14 1.250% 07/29/14 313370YK8 09/17/10 1,000,000.00 101.574 1,015,740.00 6,250.00
Gilford Sec 1,000,000 FHLB 2.185 04/15/15 2.185% 04/15/15 313373DW9 04/15/11 1,000,000.00 100.647 1,006,470.00 10,925.00
Gilford Sec 1,000,000 FFCB 1.040 04/11/16 1.040% 04/11/16 3133EALA4 04/11/12 1,000,000.00 100.294 1,002,940.00 5,200.00
Gilford Sec 1,000,000 FFCB 0.910 05/23/16 0.910% 05/23/16 3133EARK6 05/23/12 1,000,000.00 100.220 1,002,200.00 4,550.00
Wachovia Sec 1,000,000 FHLB 2.100 06/07/16 2.100% 06/07/16 3133742R0 06/07/11 1,000,000.00 100.944 1,009,440.00
Gilford Sec 1,000,000 FFCB 0.875 06/14/16 0.875% 06/14/16 3133EAUE6 06/14/12 1,000,000.00 100.294 1,002,940.00
Gilford Sec 1,000,000 FFCB 0.710 07/19/16 0.710% 07/19/16 3133EAYQ5 07/23/12 1,000,000.00 100.223 1,002,230.00 (78.89)
Gilford Sec 1,000,000 FFCB 1.260 03/01/17 1.260% 03/01/17 3133EAFQ6 03/01/12 1,000,000.00 100.275 1,002,750.00 6,300.00
Gilford Sec 1,000,000 FHLB 1.240 05/16/17 1.240% 05/16/17 313379B81 05/16/12 999,210.00 100.405 1,004,050.00 6,200.00
Gilford Sec 1,500,000 FHLB 0.800 05/23/17 0.800% 05/23/17 313381AN5 11/23/12 1,500,000.00 100.213 1,503,195.00
Higgins 1,000,000 FFCB 1.100 06/20/17 1.100% 06/20/17 3133EAVA3 06/20/12 1,000,000.00 100.454 1,004,540.00
Gilford Sec 1,000,000 FHLB.085 07/24/17 0.850% 07/24/17 313380WR4 10/24/12 1,000,000.00 100.075 1,000,750.00
Gilford Sec 1,000,000 FFCB 0.980 09/18/17 0.980% 09/18/17 3133EAX29 09/20/12 1,000,000.00 100.323 1,003,230.00 (54.44)
Gilford Sec 1,000,000 FHLB 0.980 11/15/17 0.980% 11/15/17 3133817D1 11/15/12 1,000,000.00 100.458 1,004,580.00
TOTALS 14500,000 14,499,210.00 14,565,055.00 77,000.00
WFB-CITY THIRD PARTY CUSTODIAL TRUST ACCT, 0.070% N/A N/A N/A 2,997,510.89 100.000 2,997,510.89 744.39
LAIF-CITY LOCAL AGENCY INVESTMENT FUND 0.324% N/A N/A N/A 19,260,542.26 100.000 >'19,260,542.26 39,107.52
Page 3
,
CITY OF AZUSA TREASURER'S REPORT
Prepared by: Marcene Hamilton, Treasurer
November 30, 2012
Market Price Interest Received
Coupon Maturity SettlementMarket
Broker Face Amount Description Acct/Cusip No. Principal** (ChangesFiscal Year to
Rate Date Date Monthly) Value***
Date*
Light&Water Fund Investments - Certificates of Deposit- FDIC Insured
•
CERTIFICATES OF DEPOSIT SOLD OR MATURED DURING FISCAL YEAR (6,037.12)
Wachovia Sec 40,000.00 Beal Bank Nevada Las Vegas 0.600% 06/05/13 07370S6T7 06/06/12 40,000.00 100.074 40,029.60 205.15
Wachovia Sec 245,000.00 Bank Baroda NY 0.550% 10/16/13 060624PQ0 10/16/12 245,000.00 99.999 244,997.55
Wachovia Sec 240,000.00 First National Bank of Omaha 0.500% 01/10/14 332135EZ1 10/10/12 240,000.00 99.842 239,620.80
Wachovia Sec 40,000.00 Bank of China NY 0.850% 02/03/14 06425HYW0 02/01/12 40,000.00 100.463 40,185.20 524.09
Wachovia Sec 40,000.00 Goldman Sachs Group,Inc. 0.850% 02/03/14 38143AJB2 02/01/12 40,000.00 100.475 40,190.00 925.92
Wachovia Sec 40,000.00 Sovereign Bank FSB 0.700% 06/20/14 84603MZ66 06/20/12 40,000.00 100.197 40,078.80 193.32
Wachovia Sec 40,000.00 Compass Bank Birmingham AL 0.900% 06/30/14 20451PAB2 06/29/12 40,000.00 100.174 40,069.60 213.04
Wachovia Sec 240,000.00 Enerbank USA 5.000% 09/14/14 29266NUY1 06/14/12 240,000.00 100.007 240,016.80 167.67
Wachovia Sec 40,000.00 Huntington National Bank 0.750% 12/08/14 446438QL0 06/08/12 40,000.00 99.988 39,995.20 246.58
Wachovia Sec 235,000.00 GE Capital Retail Bank 1.050% 04/27/15 36157PCW7 04/27/12 235,000.00 99.950 234,882.50 1,237.13
Wachovia Sec 200,000.00 Discover Bank Greenwood DE 1.050% 05/11/15 254671AR1 05/09/12 200,000.00 99.946 199,892.00 1,058.63
Wachovia Sec 40,000.00 State Bank of India NY 1.250% 06/22/15 856284F74 06/22/12 40,000.00 99.986 39,994.40 334.25
Wachovia Sec 40,000.00 Safra National Bank 0.800% 06/29/15 786580T83 07/28/12 40,000.00 99.879 39,951.60 52.61
Wachovia Sec 40,000.00 Bank Hapoalim NY 1.000% 07/24/15 06251AYD6 07/24/12 40,000.00 99.858 39,943.20 127.12
Wachovia Sec 40,000.00 BMW Bank of NA 1.350% 04/27/16 05568PW45 _ 04/27/12 40,000.00 100.126 40,050.40 963.12
Wachovia Sec 200,000.00 GE Capital Financial Inc. 1.250% 05/18/16 36160XD87 05/18/12 200,000.00 100.070 200,140.00 ' 1,260127
TOTALS 1,760,000.00 1,760,000.00 1,760,037.65 1,471.78
Page 4
CITY OF AZUSA TREASURER'S REPORT
Prepared by: Marcene Hamilton,Treasurer
November 30,2012
Market Price Interest Received
Coupon Maturity Settlement ** Market
Broker Face Amount Description Acct/Cusip No. Principal (Changes ***: Fiscal Year'to
Rate Date Date Monthly) Value Date*
Light&Water Fund Investments AAA Rated Federal Agency Bonds
BONDS CALLED OR MATURED DURING FISCAL YEAR 28;788.16'
Gilford Sec 1,000,000.00 FFCB 1.000 03/08/16 1.000% 03/08/16 3133EAGG7 03/08/12 1,000,000.00 100.224 1,002,240.00 5,000.00
Gilford Sec 1,000,000.00 FHLB 0.720 08/08/16 0.720% 08/08/16 3133805K9 08/08/12 999,500.00 100.003 1,000,030.00
WFB 1,000,000.00 FFCB 0.690 09/26/16 0.690% 09/26/16 3133EAZ76 09/26/12 1,000,000.00 100.303 1,003,030.00
WFB 1,000,000.00 FFCB 0.620 10/24/16 0.620% 10/24/16 3133EA5V6 10/24/12 1,000,000.00 100.276 1,002,760.00
Higgins Capital 1,000,000.00 FHLB 0.700 11/21/16 0.700% 11/21/16 313381AD7 11/21/12 1,000,000.00 100.221 1,002,210.00
Gilford Sec 1,000,000.00 FFCB 1.260 03/01/17 1.260% 03/01/17 3133EAFQ6 03/01/12 1,000,000.00 100.275 1,002,750.00 6,300.00
Gilford Sec 1,000,000.00 FFCB 0.820 07/11/17 0.820% 07/11/17 3133EA4H8 10/12/12 999,000.00 100.060 1,000,600.00 (22.78)
Gilford Sec 1,000,000.00 FFCB 0.980 09/18/17 0.980% 09/18/17 3133EAX29 09/18/12 1,000,000.00 100.323 1,003,230.00
TOTALS 8,000,000.00 7,998,500.00 8,016,850.00 40,065.38
WFB-L&W THIRD PARTY CUSTODIAL TRUST ACCT 0.070% N/A N/A N/A 2,479.74 100.000 2,479.74 121.43
Market Price Interest Received
Market
CITY OF AZUSA and LIGHT&WATER RATE STABLIZATION Principal** (ChangesFiscal Year to
Monthly) Value***
Date*
TOTAL INVESTMENTS IN FEDERAL AGENCIES,CD's,WFB INSTITUTIONAL TRUSTS,and LAW 50,113,242.89 50,209,260.39 171,000.86
*The Interest reflects earnings received from July 1,2012.
**The"Principal"column reflects the balance on the last day of the month or the"historical cost"spent to purchase a security.
***The"Market Value" is the current price at which a security can be traded or sold.
Page 5
CONSENT ITEM
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CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: SUSAN PARAGAS, FINANCE DIRECTOR
VIA: JAMES W. MAKSHANOFF, CITY MANAGER4*
DATE: DECEMBER 17, 2012
SUBJECT: PURCHASE OF THREE 2,000 KVA ELECTRIC PADMOUNT TRANSFORMERS
RECOMMENDATION
It is recommended that Council waive the formal sealed bid process, due to the urgent need for this
i
equipment, the long lead time of twelve weeks, and approve the issuance of a Purchase Order to
ERMCO Corp. of Dyersburg, TN, in an amount not to exceed $81,331 forthe above referenced
transformers.
BACKGROUND
The City of Azusa is adding the following item to its electric supply inventory: 2,000 KVA
Electric Padmount Transformers, for use by the Electric Division for various electrical projects
throughout the city. There are two projects currently under way that will require these specific
transformers. One of them is the new Material Recycling Facility, and the other is the Glendora
Water Facility (for which Azusa Light & Water supplies electricity). The third transformer is to be
kept in stock as immediate backup, should the need arise. The total cost of electric transformers is
amortized over a twenty (20) year period based on its efficiency, by use of a complex formula
consisting of, 1) initial cost of equipment, 2) carrying charges, and 3) load loss/no load loss
calculations, to arrive at the lowest cost to own over its expected life cycle. Based on these
calculations,the "initial cost" is not always the lowest cost for the equipment.
FINDINGS
The Purchasing Division solicited and received informal bids from six (6) known vendors for the
above mentioned transformers. Three bids were received, three did not respond. The results are
listed on page 2 of this report, in terms of lowest twenty year cost to own, inclusive of sales tax
and freight charges to the City of Azusa.
Honorable Mayor and Members of the Council
Page 2
Initial 20 Year
Vendor Location Cost Cost Lead Time
Ermco Corp. Dyersburg, TN $24,929 $152,958 10-l2wks ARO
HD Supply Power Solutions Corona, CA $22,507 $155,174 10-11wks ARO
Wesco Distribution Industry, CA $36,070 $184,589 11-13wks ARO
One Source Distributors Downey, CA NO BID
Pacific Utilities Concord, CA NO BID
Young & Co. Pasadena, CA NO BID
FISCAL IMPACT
There is no fiscal impact to the General Fund, as these transformers will be purchased under Stores
Inventory Account number 33000000001601, then will be charged to Light Division account
number 33-40-733-670-7145 with the appropriate project numbers, as they is checked out of
Stores.
2
2000 kva 277/2480 volt three phase padmount 12/4/2012 10:01
MFR: WESCO INITIAL NO LOAD FL.LOAD ANNUAL$
ITEM QTY SIZE COST CARRY$ NLL NL COST FLL FL COST TOTAL L TL COST TAC HIGHT DIA. 20yr cost
1 3 2000Kva 36070 2524.9 2020 530.856 14224 1736.706 16244 2633.477 7425.939 184588.8
MFR: H.D INITIAL NO LOAD FL.LOAD ANNUAL$
ITEM QTY SIZE COST CARRY$ NIL NL COST FLL FL COST TOTAL L TL COST TAC HIGHT DIA. 20yr cost
1 3 2000Kva 22507 1575.49 1965 516.402 14858 1814.115 16823 2727.345 6633.352 155174
MFR: Mc Avoy INITIAL NO LOAD FL.LOAD ANNUALS
ITEM QTY SIZE COST CARRY$ NLL NL COST FLL FL COST TOTAL L TL COST TAC HIGHT DIA. 20yr cost
1 3 2000Kva 24929 1745.03 2461 646.7508 12704 1551.119 15165 2458.55 6401.449 152958
MFR: Pacific INITIAL NO LOAD FL.LOAD ANNUALS
ITEM QTY SIZE COST CARRY$ NLL NL COST FLL FL COST TOTAL L TL COST TAC HIGHT DIA. 20yr cost
1 3 2000kva 0 0 0 0 0 0 0
MFR. One S INITIAL NO LOAD FL LOAD ANNUAL$
ITEM QTY SIZE COST CARRY$ NLL NL COST FLL FL COST TOTAL L TL COST TAC HIGHT DIA. 20yr cost
3 2000kva 0 0 0 0 0 0 0
MFR. Young Co INITIAL NO LOAD FL LOAD ANNUAL$
ITEM QTY SIZE COST CARRY$ NLL NL COST FLL FL COST TOTAL L TL COST TAC HIGHT DIA. 20yr cost
3 2000kav 0 0 0 0 0 0 0
Lead Time with out tax 20yr cost
Wesco 11-13 weeks $36,070.00 3rd
H.D. 10-11 weeks $22,507.00 2nd
Mc Avoy 10-12 weeks $24,929.00 1st
Pacific
One S
Young
-, - -, -- - .. .-.. ....•. .v Y�v1L YI-,l.II
QUOTE * 335846-00
*RE-PRINT* CUSTOMER COPY QUOTED DATE 12/03/12
BILL TO: SHIP TO:
CITY OF AZUSA CITY OF AZUSA
PO BOX 1395 809 N ANGELENO AVE
AZUSA CA91702-1395 AZUSA CA91702
DESCRIPTION PRODUCT NUMBER QTY UNIT PRICE EXT PRIC
TRANSFORMER LOSS DATA IS BASED ON ANSI C57. 12. 00 :
LOSS GRT: AVE TEMP BASIS: X VOLT% : 100
FOB AZUSA, CA. FREIGHT PREPAID AND ALLOWED.
LEAD TIME 10-12 WEEKS.
*QUOTED PER PURCHASING DIVISION TRANSFORMER BID
REQUEST DESCRIPTION
-PLEASE SEE ATTACHED DRAWING FOR UNIT DIMENSIONS.
ERMCO CANNOT COMPLY WITH THE REQUESTED DIMENSIONS
PRICES ARE FIRM FOR RECEIPT OF AN ORDER WITHIN 30
DAYS FROM QUOTED DATE AND DELIVERY WITHIN
THE QUOTED LEAD TIME. DELIVERIES BEYOND THE
QUOTED LEAD TIME WILL BE SUBJECT TO ESCALATION
BASED ON THE ERMCO MATERIAL PRICE INDEX AT THE
TIME OF SHIPMENT. THE BASE ERMCO MATERIAL PRICE
INDEX FOR THIS QUOTATION IS -11 .71%. LEAD TIMES
ARE SUBJECT TO CHANGE WITHOUT NOTICE! ! !
ITEM )1
' 006.RMCO . PHASE PAD TRANSFORMER 3PH-PAD 3 24929.00 74787 . 00
: 1. 00
NL= 2461 LL=12704 IZ=5 . 800 TL=15165
OPTIONS BEGIN
ERMCO ERMCO STD 3PH TRANSFORMER
2000 2000 KVA
D DELTA
507 12000 95 BIL
N NO NEUTRAL GROUND
003 2 TAPS 2. 5996 ABOVE & BELOW
127 480Y/277
S5 ANSI SPECIFIC K DIM=5 . 0
R RADIAL FEED
000 ERMCO STD FIXED STUD WELL
G15 STD INSERT SYSTEM SELECT
000 ELBOW ARRESTERS NOT SELECTED
S STAGGERED LV BUSHING ARRANGEMENT
510 HJ INTRG 10H SPD
LV BUSHING SUPPORTS REQUIRED
F53 CURR SENSING BAYO W/ELSP (GENERIC)
CLA GENERIC BACKUP CL FUSE
F53 EXTRA FUSE
000 MILD STEEL TANK & PEDESTAL
000 MILD STEEL CABNET & SILL
0 STD CABINET PARTITION
QUOTE # 335846-OC
*RE-PRINT* CUSTOMER COPY QUOTED DATE 12/03/12
BILL TO: SHIP TO:
CITY OF AZUSA CITY OF AZUSA
PO BOX 1395 809 N ANGELENO AVE
AZUSA CA91702-1395 AZUSA CA91702
DESCRIPTION PRODUCT NUMBER QTY UNIT PRICE EXT PRIC
0 PADMOUNT GREEN FINISH
0 STANDARD HARDWARE.
11 SILICON BRONZE PENTABOLT
1 S.S. 2HOLE GRD PAD IN PRI & SEC
00 STANDARD AIR SPACE
00 GENERIC PR VALVE .25 1OPSI 35SCFM
5 HJ DV1000-001 1.NPT WITH SAMPLER
0 1"NPT FILL PLUG
0 NO LIQUID LEVEL GAGE SELECTED
0 NO VACUUM GAGE SELECTED
0 NO TEMPERATURE GAGE SELECTED
21 1 TWO POS . 38KV ERMCO STD LBOR
H HOT STICK STYLE SWITCH HANDLE
0 STD TX OIL
A STANDARD TWO NAMEPLATES
00 STD KVA DECAL OUTSIDE
00 DOES NOT REQUIRE PCB DECAL.
11 "DANGER" MR OUCH GENERIC
02 WARNING "MR OUCH" GENERIC
99 STD PRIMARY DECAL INSIDE(HV)
00 NO SECONDARY VOLTAGE DECALS
00 STD ERMCO "E" LOGO DECAL
3 PLASTIC DRIP SHIELD (ECI)
N NO SPECIAL TEST NEEDED
OPTIONS END
100% CTR O TIME OF SHIPMENT
FLAT BED SIDE UNLOAD
NO FRIDAY DELIVERIES
48 HOUR NOTICE
r
CUSTOMER: AZUSA
RFQ/Spec:
} - ^ - j ERMCO Quote#: 335846
FINS _ For detail information about
r � � ,� the transformer,
0 i - n~ -I T I 1 —E—= refer to the ERMCO quote documents.
Quote
0 ltem A B C D E F G H J K L M N
1 68 72.5 24 64.5 83.5 36.5 35.5 27 0 5 46 8 6.33
I E
f D
-___ _ — "vNi�w�iia -T I
CJ °
P
y
O MAX PAD OPENING C
C-3 X B-3
B-
f --- F G —--
[STANDARD FEATURESQuote
1 5 Q I Item Wt0 (lbs)HV Bushing Oil(gn)
1 12279 574
'-�` •
` 2 Lifting Lugs
U
3 Bolted Cover
CY + 4 - r 4 1" Upper Fill Plug
M 5 Pressure Relief Valve
A r l ' CVLA0
i0T 6 Nameplate
i
K a r 0 7 Hinged Top Cabinet -
H 8 LV Bushing
12.0 9 Drain Valve w/Sampler
CABINET
SILL
3Phase ERMCO
Quote IssO BY: DATE:
cs 12/03/12
I
Drawing REV ISSUE DATE: ISCALE•
I NTS
2385 Railroad Street GE TRANSFORMERS
He POWER CORONA,CA 92880
SUPPLY SOLUTIONS..
Phone: 552.801.9277
www.hdsupplypowersolutlons.com Fax: 951.737.3261 Quotation: 000313230.00
To: CITY OF AZUSA •
Issued Date: Dec 03,2012
809 N ANGELENO Expiration Date: Jan 02,2013
AZUSA,CA 91702-2323
Sales Contact: Juan Zuniga
Attn: CHARLES ALVAREZ (P)562.801.4577
Phone: (F)562.801.4582
Fax: Juan.Zuniga@hdsupply.com
Item CustLine Product and Description Quantity Price ® Extended
1 2000KVA 3 22,507.22 EA 67,521.66
TRANSFORMER 3PH PRI 12,000V DELTA SEC 480Y/277V
DEL: 11-WEEKS
2 TAX 8.75% 1 5,908.12 EA 5,908.12
'PLEASE REVIEW COPY OF MANUFACTURES QUOTE FOR NOTES AND SECTION TOTAL: $73,429.78
EXCEPTIONS
'NONCANCELLABLE NONRETURNABLE
QUOTE TOTAL: $73,429.78
Special Notes
1)All items are In Stock unless otherwise noted.
2)All item pricing on this quote is valid far thirty days unless otherwise specified.
3)All applicable taxes apply.
HD Supply Power Solutions offers the industry's most extensive and dynamic portfolio of products,services and
solutions for the Public Power,Investor-owned Utilities,Construction and Industrial markets.
Powered by www.proquote-solutions.com Page 1 of 2
2385 Railroad Street GE TRANSFORMERS
cep POWER CORONA, CA 92880
SUPPLY SOLUTIONS..
Phone: 562.801.9277
www.hdsupplypowersolutions.com Fax: 951.737.3261 Quotation: 000313230.00
Terms and Conditions of Sale ("Terms")
I All references in this document to "Seller" shall include HO Supply, Inc and / or any parent, subsidiary or affiliate of HD Supply Inc. (including any division
of the foregoing) whether or no: performing any or all of the scope hereunder or specifically identified herein. All references to "Buyer" shall include all
parent(s), subsidiaries and affiliates of the entity placing the order. Buyer and Seller may be referred to individually as a "Party' and collectively as "Parties".
2. All sales to Buyer are subject to these Terms, which shall prevail over any inconsistent terms of Buyer's purchase order or other documents. Additional or
different terms and conditions in any way altering or modifying these Terms are expressly objected to and shall riot be binding upon Seller unless specifically
accepted in waling by Seller's authorized representative. No modification or alteration of these Terms shall result by Seller's shipment of goods following
receipt of Buyer's purchase order, or other documents containing additional, conflicting or inconsistent terms. There are no terms, conditions, understandings,
or agreements other than those stated herein, and all prior proposals and negotiations are merged herein. These Terms are binding on the Parties, their
successors, and permitted assigns.
3. Prices on Seller website, catalogs or in Seller quotes are subject to change without notice, and all such prices expire and become invalid if not accepted
within 10 calendar days from the date of issue, unless otherwise noted by Seller in writing. Price extensions if made are for Buyer's convenience only, and
they, as well as any mathematical, stenographic or clerical errors, are not binding on Seller. Prices shown do not include any sales, excise, or other
governmental tax or charge payable by Seller to any federal, state or local authority. Any taxes now or hereafter imposed upon sales or shipments will be
added to the purchase price, and Buyer shall reimburse Seller for any such tax or provide Seller with an acceptable tax exemption certificate. All prices arid
other terms provided to Buyer shall be kept confidential except to the extent a Party Is required by law to disclose the same
4. Seller shall not be liable for delay or default In delivery resulting (corn arty cause beyond Seller's reasonable control, Including. but not limited to,
governmental action, strikes or other labor troubles, fire, damage or destruction of goods, wars (declared or undeclared), acts of terrorism, manufacturers'
shortages, availability or timeliness of transportation, materials, fuels, or supplies, and acts of God (each a "Force Majeure Event"). Upon the occurrence of a
Force Majeure Event' (a) the time for Seller's performance shall be extended reasonably and the Parties shall adjust all affected dales accordingly: (b) the
purchase price shall be adjusted for any increased costs to Seller resulting from such Force Majeure Event; and (c) Buyer shall not be entitled to any other
remedy.
5 Seller is a reseller of goods only, and as such does not provide any warranty for the goods it supplies hereunder. Notwithstanding this As-Is limitation,
Seller shall pass through to Buyer any transferable manufacturer's standard warranties wilh respect to goods purchased hereunder. BUYER AND PERSONS
CLAIMING THROUGH BUYER SHALL SEEK RECOURSE EXCLUSIVELY FROM MANUFACTURERS IN CONNECTION WITH ANY DEFECTS IN OR
FAILURES OF GOODS, AND THIS SHALL BE THE EXCLUSIVE RECOURSE OF BUYER AND PERSONS CLAIMING THROUGH BUYER FOR
DEFECTIVE GOODS, WHETHER THE CLAIM OF BUYER OR THE PERSON CLAIMING THROUGH BUYER SHALL SOUND IN CONTRACT, TORT,
STRICT LIABILITY, PURSUANT TO STATUTE, OR FOR NEGLIGENCE BUYER SHALL PASS THESE TERMS TO SUBSEQUENT BUYERS AND USERS
OF GOODS. SELLER EXCLUDES AND DISCLAIMS ALL OTHER EXPRESS AND IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, ALL
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE SELLER ASSUMES NO RESPONSIBILITY
WHATSOEVER FOR SELLER'S INTERPRETATION OF PLANS OR SPECIFICATIONS PROVIDED BY BUYER, AND BUYER'S ACCEPTANCE AND USE
OF GOODS SUPPLIED HEREUNDER SHALL BE PREMISED ON FINAL APPROVAL BY BUYER OR BY BUYER'S RELIANCE ON ARCHITECTS,
ENGINEERS, OR OTHER THIRD PARTIES RATHER THAN ON SELLER'S INTERPRETATION TO THE EX-1 ENT NOT PROHIBITED BY APPLICABLE
LAW, IN NO EVENT, WHETHER IN CONTRACT, WARRANTY, INDEMNITY, TORT (INCLUDING, BUT NOT LIMITED TO, NEGLIGENCE), STRICT
LIABILITY OR OTHERWISE, ARISING DIRECTLY OR INDIRECTLY OUT OF THE PERFORMANCE OR BREACH OF THESE TERMS, SHALL SELLER BE
LIABLE FOR (a) ANY INCIDENTAL, INDIRECT, PUNITIVE, SPECIAL, CONSEQUENTIAL OR SIMILAR DAMAGES SUCH AS LOSS OF USE, LOST
PROFITS, ATTORNEYS' FEES OR DELAY DAMAGES, EVEN IF SUCH DAMAGES WERE FORESEEABLE OR CAUSED BY SELLER'S BREACH OF THIS
AGREEMENT, (b) ANY CLAIM THAT PROPERLY IS A CLAIM AGAINST THE MANUFACTURER, OR (c) ANY AMOJNT EXCEEDING THE AMOUNT PAID
TO SELLER FOR GOODS FURNISHED TO BUYER WHICH ARE THE SUBJECT OF SUCH CLAIM(S). ALL CLAIMS fvlUST BE BROUGHT WITHIN ONE
YEAR OF ACCRUAL OF A CAUSE OF ACTION.
6. Buyer shall indemnify, defend, and hold Seller its officers, directors, employees and agents harmless from any and all costs (including attorneys' and
accountants' foes and expenses), liabilities end damages resulting from or related to any third party (including Buyer's employees) claim, complaint and/or
Judgment arising from Buyer's use of any goods furnished hereunder, as well as any negligent, intentional, or tortious act or omission of Buyer or any material
breach by Buyer of these Terms.
7. When goons arc delivered to Buyer in Seller's own vehic:es, the F.O.B. point shall be Buyer's designated delivery site. I In all other cases the F.O.B point
shall be Seller's store or warehouse and all responsibility and costs of shipping and delivery beyond the applicable F.O.B. point shall be borne by Buyer, Title
and risk of loss shall pass to Buyer at the applicable F.O.B point, which for goods not delivered In Seller's own vehicles shall be when Seller delivers the
goods to the common carrier. All claims for shortage of goods or for loss or damage to goods as to which Seller has the risk of loss shall be waived unless
Buyer, within 10 calendar days after receipt of the short or damaged shipment, gives Seller written notice fully describing the alleged shortage or damage.
Partial shipments are permitted at Seller's discretion.
8. Any change in product specifications, quantities, destinations, shipping schedules, or any other aspect of the scope of goods must be agreed to in writing
by Seller, and may result in a price and delivery adjustment by Seller. No credit for goods returned by Buyer shall be given without Seller's written
authorization. All returns are subject to a restocking charge
9. Unless otherwise agreed in writing, payment terms are net 30 days from delivery, payable in United States of America ("U.S.") dollars Notwithstanding the
foregoing, all orders are subject to Seller's continuing approval of Buyer's credit. If Buyer's credit is not approved or becomes unsatisfactory to Seller then
Seller, in its sole discretion, may suspend or cancel performance, cr require different payment terms including but not limited to cash on delivery or in advance
of shipment In addition, Seller may in its discretion require an advance deposit of up to 100% of Seller's selling price for any specially manufactured goods
ordered by Buyer hereunder. Payments due hereunder shall be made In the form of cash, check, or money order, or other tender approved In writing by Seller.
Seller may, In its sole discretion, apply Buyer's payment against any open charges Past due accounts bear interest at the lesser of 1.5% per month or the
maximum rate permitted by applicable law, continuing after Seller obtains judgment against Buyer. Seller may exercise setoff or recoupment to apply to or
satisfy Buyer's outstanding debt. Buyer shall have no right of setoff hereunder, the same being expressly waived hereby.
10 Buyer shall not export or re-export, directly or indirectly, all or any part of the goods or related technology obtained from Seller under these Terms except
in accordance with applicable export laws and regulations of the U S. Further, a Buyer that is a non-U S company or citizen shall similarly limit any export or
re-export activity to that which would be deemed compliant with U.S. export laws and regulations if performed by a U.S. company or citizen
11. Buyer shall pay Seller all costs and expenses of collection, suit, or other legal action brought as a result of the commercial relationship between them,
including, but not limited to, all actual attorneys' and paralegals' fees, and collection costs, incurred pre-suit, through trial. on appeal, and in any administrative
or bankruptcy proceedings Any cause of action that Seller has against Buyer may be assigned without Buyer's consent to HD Supply, Inc- or to any affiliate,
parent or subsidiary of HO Supply, Inc.
12. This Agreement, Buyer's account, and the business relationship between Buyer and Seller shall be governed by and construed in accordance with the
laws of Georgia without regard to conflicts of laws rules, and specifically excluding the UN Convention on Contracts for the International Sale of Goods, The
Parties agree that any legal action arising under or related to this Agreement shall bn brought in Cobb County, Georgia, and any right to object to such venue
or to assert the inconvenience ct such forum is hereby waived.
13. If Buyer fails to comply with these Terms, Seller may terminate or restrict any order immediately upon notice to Buyer. Buyer certifies that it is solvent and
that it will advise Seller Immediately if It becomes insolvent Buyer agrees to send Seller written notice of any changes in the form of ownership of Buyer's
business within 5 days of such changes Buyer and Seller are the only intended beneficiaries of this document, and there are no third party beneficiaries
1A The Invalidity or unenforceability of all or part of these Terms will not affect the validity or enforceability of the other terms The parties agree to replace
any void or unenforceable term with a new term that achieves substantially the same practical and economic effect and is valid and enforceable.
15 The fcllowing provisions shall survive termination, cancellation and completed performance of this Agreement as long as necessary to allow the
aggrieved party to fully enforce such clauses. 5 6, 9, 10 11 and 12
Powered by www.proquote-solutions corn Page 2 of 2
Catalog No: QREW426 Design No: CJ932965
2000 KVA Type ONAN ANSI Three Phase Padmounted Transformer
12000 DELTA- 480Y/277 (2)- 2.5% Above and Below in HV 95 l:v BIL 60 Hz
Dead Front, Radial feed, Three HV Bushing, Staggered LV w/Radiators
Bayonet Exp. Fuse + Partial Range CLF, Minimum Dims, 20 inch deep Cabinet
I
E'
74.3
s 8
IC 64.7 h21.4 •�
< 90.8 >I
75.4 >
-- _ __ _
_ _
___. _
____
. 1 11
90.8
11 11
IIII 80
1111 i
'f:IG'-" '
-1----° Tj
45.7 8.76 5.5 45.6
iF— <-- 33.3 >< 30.0 —› ,1
Total Weight (lbs): 11155 Oil Gallons:370
Prop No: U6202281 Item: 000001-
•this dimension represents cabinet deplb and door. p R Q L E C V V
I1-29-2012 Dimensions are in inches and estimate Not for conswction
(`� GE Energy Management Americas'Sales Center
``',''�� 4601 Park Road-Suite 600
Charlotte,NC 28209
QUOTATION
TO: HD SUPPLY UTILITIES, LTD DATE: 11/29/12
2385 RAILROAD ST
CORONA CA FOR FASTER HANDLING
92880 OF YOUR ORDER REFER TO
QUOTATION NUMBER: U62 02281
CONFIDENTIAL
ATTN: JUAN ZUNIGA
CUSTOMER RFQ NUMBER: CITY OF AZUSA
QUOTE EXPIRATION DATE: 12/29/12
We thank you for your inquiry and are pleased to submit the following quotation.
When placing an order, please reference this quote # on your order and process
your Purchase order to the "vendor name" on the line(s) below along with payment
to the correct "remit to address" as shown
CUSTOMER GE ESTIMATED LEAD
ITEM ITEM QUANTITY UNIT PRICE UM TIME TO SHIPMENT
001 000001 3 (DROP) EA 0.-WEEKS
(STOCK)
GE ID: QREW426
DESCRIPTION:
2000 KVA
THREE PHASE PAD TRANSFORMER
12000 DELTA - 480Y/277
(2) - 2.5% ABOVE AND BELOW IN HV
RADIALFEED,THREE HV BUSHING, STAGGERED LV W/R
BAYONET EXP. FUSE + PARTIAL RANGE CLF
DEAD FRONT,MINIMUM DIMS,STAGGERED LV
TYPE ONAN, 95 KV BIL
20 INCH DEEP CABINET, TEMP. RISE: 650C
PAINT FINISH: MUNSELL 7GY 3.29/1.5 PADMOUNT GREEN
DOE STANDARD COMPLIANT DESIGN
HANDHOLE 8" X 19"
200 AMP HV BUSHING WELL REMOVABLE STUD 35 KV
95 KV BIL INSERT - 200 AMP (15 KV)
10 HOLES-BLADE TYPE 3300A - LV BUSHING
STANDARD PRESSURE RELIEF VALVE
SILVER LINK EXPULSION FUSE
SPARE SILVER LINK EXPULSION FUSE
PARTIAL RANGE CLF
PROVISION FOR VACUUM PRESSURE GAUGE
1 INCH DRAIN VALVE WITH 3/8 INCH SAMPLER IN LV
1 SWITCH 2 POS. 300 A
WARNING DECAL PER NEMA FIG. 1
DANGER DECAL PER NEMA FIG. 2
STANDARD NAMEPLATE
GE Energy Management Americas'Sales Center
4601 Park Road-Suite 600
Charlotte,NC 28209
GE QUOTATION 062 02281 REV 000
PAGE 2
CUSTOMER GE ESTIMATED LEAD
ITEM ITEM QUANTITY UNIT PRICE UN TIME TC SHIPMENT
®-- --- ems
001 000001 FLAPPER VALVE
(CONT) PLASTIC GRD CONNECTOR PLUG
JACKING FACILITIES
SUPPORTED LV
OIL ASTM TYPE I
NC LOAD LOSSES-1965, LOAD LOSSES-14858, TOTAL LOSSES-16823
IZ PCT: 5.76 EXC PCT: 2
VENDOR NAME: GE-PROLEC TRANSFORMERS, INC
REMIT TO: GE-PROLEC TRANSFORMERS, INC
PO BOX 281453
ATLANTA, GA 30384-1453
PAYMENT TERMS: TRANS METHOD: BEST WAY
MIN BILL AMT: TRANS RESP:
T&C'S TYPE: GE STANDARD TRANS TERMS:
T&C'S REF: TITLE PASS:
T&C'S EFFECTIVE DATE: SHIP PAY METHOD:
CONTRACT: RISK XFER:
END USER: AZUSA CITY OF AZUSA CA LOT PRICE:
(`j GE Energy!Management Americas'Sales Center
`''�� 4601 Park Road-Suite 600
Charlotte,NC 28209
GE QUOTATION U62 02281 REV 000
PAGE 3
NOTES: GENERAL NOTE
RESIDENTIAL TRANSFORMER NOTES
Prop D6202281
City of Azusa
Quoted per purchasing division transformer bid request dated on 11/29/12. Total
of 2 pages.
+++++++++++++++++++++++++++++++++ Exceptions +++++++++++++++++++++++++++++++++++
- Exception to provide transformer color olive drab (green) . We are providing
padmounts Green Munsell 7GY 3.29/1.5.
- Exception to comply with the dimensions requested. Please review outline
drawings for approximate weight and dimensions send on 11-29-12.
+++++++++++++++++++++++++++++++++ Comments +++++++++++++++++++++++++++++++++++++
1. Items quoted per ANSI C57.12.34. Dead Front, Radial Feed, Minimum Dimensions.
2. Items quoted with two taps above and two below nominal voltage, each tap at
2.5%.
3. Items quoted include one switch of 2 position (on/off) of 300 Amps.
CRC
11-29-12
***************************ADDITIONAL NOTES AND TERMS***************************
ELECTRICAL VALUES: Unless otherwise specified and noted in our proposal the
quoted electrical values such as Impedance, Exciting Current and Regulation are
approximate and are subject to change during the normal manufacturing
processes.
CANCELATION POLICY: Cancellation charges will be assessed based on the order
progress at time of receipt of written cancellation notice at the business
location as follows:
1) A fixed charge equal to 10% of the net selling price will be assessed after
order entry and prior to material release to manufacturing.
2) After material is released for manufacturing and prior to manufacturing the
core and coil assemblies a fixed charge equal to 50% of net selling price
will be assessed.
3) After the manufacturing process for the core and coil assembly has started a
fixed charge equal to 100% of the net selling price will be assessed.
LEADTIME: Our leadtime is an estimated shipment date after receipt and
acceptance of order at GE-Prolec in Monterrey, MX. Quoted cycles are predicated
on backlog at the time of the order. Actual shipment estimate date will be
determined at the time the order is placed, based on factory order backlog.
STD PRICE POLICY: Unless otherwise specified in this proposal, this quotation
is based on our understanding of the bill of material requirements with any
exceptions noted above. Any changes must be resolved before order entry. The
prices quoted are firm for an order received on or before the quote expiration
date and released for immediate manufacture and shipment. Shipping terms are
FCA Laredo, TX, with normal freight prepaid and allowed to the common carrier
point nearest the location specified in the proposal. Prop & prop. item numbers
must appear on all correspondence. GE terms and conditions of sale apply as
listed in GE PROLEC ES104 Rev.4.
(`1 GE Energy Management Americas'Sales Center
``'•''�� 4601 Park Road-Suite 600
Charlotte,NC 28209
GE QUOTATION U62 02281 REV 000
PAGE 4
DOE COMPLIANCE: Where applicable, the transformers designs offered in this
quotation comply with the efficiency standards as defined by the Department of
Energy in 10 CFR Part 431, ?Enercy Conservation Program for Commercial
Equipment: Distribution Transformer Energy Conservation Standards; Final Rule?,
dated Friday, October 12, 2007.
LOSSES: Losses quoted are guaranteed losses and no individual unit will be
shipped that exceeds quoted losses by more than 10% tolerance for core loss and
6% tolerance for total loss.
When the value of actual losses for all transformers ordered against this
proposal exceeds the quoted value, credit will be issued for the difference
provided that the s/watt evaluation was made known at the time of this
proposal. The basis for this value comparison is the sum total of the value of
losses for the units supplied versus the sum total of the value of the quoted
losses, not individual unit variances. This credit shall not exceed original
purchase price of the transformer(s) and will be based GE test reports provided
requests are received within 12 months from complete shipment of an order.
Credit will be applied against current or future invoices for distribution
transformers.
UNIT TESTING: Unless otherwise specified, the only tests performed cn the units
will be the Routine Tests specified in ANSI C57.12.00 Table 17.
Test Reports follow shipment by 7-14 days. They are not available in drawing
stage since we have not built and tested units at this point. We cannot provide
tests prior tc or at time of delivery.
This quotation is made on the basis that, at our cption, the three phase
padmounted transformers will be manufactured by GE Prolec Monterrey, Mexico.
Please note that if drawings for approval are required, they will be mailed 2
weeks after receipt and acceptance of order by the manufacturing location.
The drawings must be returned and approved within 30 days of the original
mailing date of the drawings by the company. Such release must call for
shipment within 90 days from the date of order or at the company4s earliest
convenience thereafter. Drawings resubmittals which are required for any reason
other than to correct company errors will not extend the 60 day period release.
In the event that the customer for any reason does not comply with the
conditions in paragraph 2 above and /or shipment is delayed for any reason not
within the control of the company, the price shall be increased 1 = % for each
full month or fraction thereof that shipment is thereby delayed after the
90-day period from date of order.
LEADTIME: Our leadtime is an estimated shipment date after receipt and
acceptance of order at GE-Prolec in Monterrey, MX. Quoted cycles are predicated
on backlog at the time of the order. Actual shipment estimate date will be
determined at the time the order is placed, based on factory order backlog.
IMPEDANCE: Impedance values specified in this quotation are average values for
each particular design. On actual units,ANSI tolerances will apply.
•
3038 RED HAT LANE
M. 562 463-5100 FAX5105
CITY INDUSTRY CA 90601
ill‘e :
Quotation
JNLESS THERE ARE DIFFERENT OR ADDITIONAL TERMS AND CONDITIONS CONTAINED IN
A MASTER AGREEMENT THAT MODIFY WESCO'S STANDARD TERMS,BIKER AGREES
���� THAT THIS QUOTE AND ANY RESULTING PURCHASE ORDER WILL BE GOVERNED
BY WESC 78 TERMS AND CONDITIONS DATED 011107 AVAILABLE AT
HTTP:/MV W.'AESCO.COM1TERMS_ANO_CONDITIONS_OF SALE.PDF,WHICH TERMS ARE
INCORPORATED Hz REIN BY REFERENCE AND MADE PART HEREOF.Pt EASE CONTACT
DISTRIBUTION THE SELLER IDENTIFIED ON THIS QUOTE IF YOU REQUIRE A PRINTED COPY.
T • CITY OF AZUSA Date: 12/03/12
213 E. FOOTHILL BLVD Branch: 7890
P.O. BOX 1395
AZUSA CA 91702 Project Number: E-MAIL BID
Project Name CLOSING 12/3/12
Quoted To: CHARLES ALVAREZ
Date of Your 12/03/12
Inquiry:
When ordering please refer
to Quotation Number: 597,198
Item (Quantity Catalog Number and Description Unit Price U/M Total Price Ratesof Shipping Time
Ii Discount (Weeks)
1 3 CPS*' '200' KVA-3PE-48•,Y/_ '7 PADMNT 360"0.750 E 108212.25 0.00 /1-13
TOTAL: 108212,250
F.Q.B. Point of Shipment. The prices stated In this offer shall unless renewed,
automatically expire fifteen days (15) from the date of this offer
Per 470,"� IPA
12-'1 3 j J [/
l
•
WOOER Power Systems
Cooper Power Systems Proposal Number:BEDN231534 Date:November 27,2012
Revision 00 Proposal Valid Through:December 30,2012
Item Details
Item Number:00001
Customer RFO Information:Specification,Dated:11/26/2012:Transformer bid request
Outline Drawing Title:AM-128 Typical
Quantity Unit Price Extended Price
3 $36070.75 108,212.25 USD
Lead-time(Per Lead-time definition in Proposal Details):
Product Lead-time(X):11-13 weeks ex-factory
Description:
kVA 2000 kVA 3 Phase Pad-Mounted Transformer
Temperature Rise 65 degree average winding rise
Cooling Class ONAN
Insulating fluid Mineral Oil
Efficiency Standard DOE 2010,10 CFR Part 431
Primary Voltage 12000 Delta Volts,95 kV BIL
kV Class 15 kV
Primary Configuration Dead Front,Radial Feed
Taps 2-2.5%taps above and 2-2.5%taps below nominal
Primary Bushings 200 amp Cooper bushing well(s)(Qty:3)
inserts 15 kV,95 kV BIL Cooper load-break inserts(Qty:3)
Load-break Switching 15-38 kV,300A 2 Position
Overcurrent Protection Bayonet fuse in series with Partial-Range Current-Limiting Fuses(Qty:3)
Expulsion fuses Bayonet fuses(Qty:3)
Bayonet Holder Copper Bayonet Fuse Holder(Qty:3)
Spare Expulsion Fuses Bayonet fuses(Ory:3)
Fuse accessories Plastic drip cups beneath bayonet fuse holders(Qty:3)
Secondary Voltage 480Y/277 Volts,30 kV BIL
Secondary kV Class 1.2 kV
Sec Bushing Arrangement Staggered
Secondary Bushings Integral aluminum 12-hole spade bushing(s)(Qty:4)
Bushing Supports Standard LV Bushing Support Assembly
Cabinet hardware Penia-head cabinet door bolts
ANSI K-Dimension Radial feed per ANSI C57.12.34 Figure 1 minimum dimensions
Coatings Munsell Green(Munsell 7GY 3.29/1.5)topcoat
Gauges&Fittings Drain valve with sampler in LV Compartment(1")
Gauges&Fittings Pressure relief device,35 SCFM
Tank accessories IEEE standard two-hole ground pads(Qty:3)
Cover Bolted cover with handhole
PERFORMANCE DATA: —Losses are Guaranteed Average"
No Load Losses @65 C 2020
Load Losses(085 C 14224
Phone:800-435-9693 Fax:770-268-7697
Page 3 of 5
. : • .
r______ ____. ___ _ ._ ___ ________ ___ ____________________ •___ __. _
I IT: DESCRIPTION 1
•......._. ••___•_______________
I- -- 1:.',i 00 TANK -I
. AM-128
1 STANDARD FEATURES I 60 ----1 1
L.---- —II --- -S.-----11 1 - , 1 i ' CUSTOmER:
11HV BUSHING WELL (200 AMP) ,.....-:‘,7,_..---- .... ,. _ _ i„.-- -,...--....... .----... 1
, PROJECT:
- , ,•,
I. 1 \-- )(---- -I
0,,, .. . 1 . 1,_ , _ I 1 ..:/.....,
2 LV MOLDED BUSHING W/ STD
1 i I i PROPOSAL-#: _...
P.0.#: _ _ _ --
1 10-HOLE SPADE & SUPPORTS ' - _ j
i 3 LIFTING LUGS (4) ,
l I COOPER ORDER #:_
, . ..._ _
I 4 BOLTED COVER W/HANDHOLE / I- - 1 ITEM ff:
39,0 ISSUED BY:, _ _DATE:
I 5 1.0" UPPER FILL PLUG
1_APPROVED BY
6 DRAIN VALVE WISAMPLER TANK : _DATE:
--- ...____,
I 7 PRESSURE RELIEF VALVE L _ _J9 6.0 _ RATING
1 8 LIQUID LEVEL GAUGE i _1 r 1 .5 PHASE: 30 MEC: 60HZ
_ IT 7--r--1 --"rj• •t.7.t-
1 9 DIAL TYPE THERMOMETER 0-_____,......._.....
ii, - 1--,t--,-- -----T
1 1 COOLING: OA
TEMP RISE: " 165°CBIL: --- KV
I 10 NAMEPLATE, LASER INSCRIBED.
1) 1...
Ci
71
ANODIZED ALUMINUM 1 7.9 4 -I if P - 1 55/65°C...
5.71-.) 1 1
PAD 24.0
11ISTN. STL. GROUND PAD W/
i I YP
,
PRIMARY:(2) 0.50-13 TAPPED HOLES ,,.-- - ---1 I OPED111,1C
DDELTA L. GRD WYE 1-.IWYE
,
I.
i AND STRAP FOR XO e
i2IHIGH SECURITY CABINET 5.81 --T-
,
i W/PENTAHEAD BOLT 1 5 -J I- 69.0 PAD OPEI‘IING TAPS:
Li t2-2.5%ABOVE & BELOW
13 TAP CHANGER
Ti 4-2.5% BELOW
_1
72.0 -
STANDARD OPTIONS
e
-- — r1 .7!:1 25 __ c1 NO TAPS
_.-.1
141 LOADBREAK SWITCHES: i (i-DQ3' cO 08 €95 Gel SECONDARY: IT 208Y/120
LI ON-OFF (300 AMP)
..---..
/ -/
:1 NO SWITCH \
---....\ L. / ,-
/—T, r (12)
15FUSE: I (C) .- ... ,
.... 1MPEDENCE: ANSI STANDARD
BAY-0-NET EXPULSION gi LBS
13500\63 fri\ '''-1
i
.L.
L, k I i _.,-- WINDINGS: LI ALUMINUM IT.COPPER
BAY-0-NET W/ELSP _______ \0 NIP I-
APPROXIMATE WEIGHT:
NO FUSE ®
„.....6T2) --------- ----- _________
i 16 GAUGES:
t ......- .-_-.,
..-
,
. ;:: PRESSURE/VACUUM (8) rcji tar .
L_!1 "--- SIDE VIEW DETAI:
I 17 INSERTS: 1) -7-J X.5 -
8 CI X=2.0 FOR SI.:4t-11-1.ARE) :---.511,iET
'
I : I- BUSHING INSERT
III 14—
\ X=9.0 WHEN BA . uNET :IT-if:3 REOUIRFD
17 FEED-THRU 72.0
\ ,- x0 A'2
3
18IARRESTERS:
-
\ H t t ",,f H3
1.- MOVE _KV
J --I
fi.4tc), u r7-25) L4ro
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i
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•," „.• -.55.0 kiAX,.:1 ) Ili
i ,,,i s,- • ......._.--
.'-'' 0 Kil IT\ I-- - -- le. =4 5 (
ri
1--•-1 - / \
''1„..5 1 0 MAX,Y _____it i ,-..., ,
1 ,
J. F•771 @ i L
1 ..._...\ i ( I • ,
\ li
,
— — ---- . -
SPECIAL OPTIONS
1 C3 SS BASE 8 CABINET
2 01-PIECE 600 AMP —PLEA:J: I ;Pin: vAPIAL11.E 1-31J531.11wk7; HEIGHTS" ." .735:0:ERIusrP. ,.offer Systems_
T.,-7-,,.----------
DEADBREAK BUSHING
3PH PADMIN7 TRANSFORMEP
3 0 UNDER OIL ARRESTERS
'54-114 2000 KVA Oil-FLUID FUED
4 0 BREAKER MTG PROVISION DRAWING IS roc RErcHEKE ONLY. NOT iiiii DEAD FHONT!RtADIAI FEED
icorimerniALv-muiT liOT TE: •',err f -4r. r '...
5 0 _ 1 I 41',ONSTRIICI ION OR FOP APPROVAL CONTACT CPS FO'R
6 a-IR-10 1 _S` .1• • 4.1 ! NTS •-r,
6 0_
."AS 901.T". Al ROvAL. OR COt•ISTRUCTiON 01:1111AWINGS°/[- .--11141u1E-°1-:ENPIAr4-50-1-7.110"
ONLY PAC, OPCNIN(;S ARE AS BUILT ;COFER rby.sc P.5113TCMS . AM-128
•
/
CONSENT ITEM
D-8
` 4
'AZUSA>
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: TITO HAES, PUBLIC WORKS DIRECTOR/ASSISTANT CITY MANAGER
VIA: JAMES MAKSHANOFF, CITY MANAGEI V-(
DATE: DECEMBER 17, 2012
SUBJECT: AWARD OF CONTRACT—PURCHASE OF MULTI-FUNCTION COPY
MACHINE
RECOMMENDATION
It is recommended that the City Council award a contract to Konica Minolta Business Solutions
in the amount of $14,052.17 for the purchase of a Konica Minolta Bizhub C654
Printer/Copier/Scanner/Fax machine.
BACKGROUND
The Public Works Department inherited the current copy machine from City Hall approximately
7 years ago when the City Hall machine was replaced. Prior to Public Works' use, the machine
was utilized at City Hall for approximately 6 years. The copy machine has been in service for
approximately 13 years and has exceeded its life cycle. Copy quality is poor and there are
various features that are no longer functioning or repairable, such as scanning. Because the
Corporate Yard is a separate facility from City Hall, it is critical for the Department to have an
operational printer, scanner, and copier. The proposed new multi-function machine will also
serve as a dedicated color copier, printer and scanner for the office. Significant cost savings will
be attained by eliminating the use of the current HP4700 printer. Cost per black and white prints
will be reduced from 1.14 cents per print to .7 cents per print, a cost savings of over 60%.
Konica Minolta Business Solutions has a California Multiple Award Schedule (CMAS) contract
(#3-02-36-0052A), as such, the City is able to sole source the purchase of this item to this
vendor.
FISCAL IMPACT
The cost of the multi-function machine will be paid out of Prop C — Fund 17($4,684.06), Gas
Tax — Fund 12 ($4,684.05) and Sewer — Fund 34 ($4,684.06); totaling $14,052.17. This
expenditure was not included in the FY 2012/13 budget, as a result a budget amendment will be
required to allocate funds.
APPROVED
COUNCIL MEETING
Date, /al(7 An 1?._
APPROVED
CONSENT ITEM COUNCIL MEETING 2 t
4OF
D-4 date, �< < r.�
•
°' f:r� : e .-:3:-.y , 2 + "t . `).4017-k * 0.r
.. :.,,' s�r :u�. 9� `, b •err,..,, .t. , .tea z.. =A= _ ., '9 IFosic -' w
ZUSO
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT NEIUBER, DIRECTOR OF HUMAN RESOURCES/PERSONNEL OFFICER
VIA: JAMES MAKSHANOFF, CITY MANAGEI'
DATE: DECEMBER 17, 2012
SUBJECT: HUMAN RESOURCES ACTION ITEMS
RECOMMENDATION
It is recommended that the City Council approve the reinstatement of an employee,the new Classification of City
Librarian and the reclassification of a position in accordance with the City of Azusa Civil Service Rules and
applicable Memorandum of Understanding(s).
BACKGROUND
With the retirement of the Director of Library Services,the City is looking to reorganize the Library Administrative
structure. The new City Librarian classification would assume the duties of the former Assistant Library Director
position. The Director of Library Services position would not be filled.
In order to accomplish these goals, staff is recommending that the City Council approve the reinstatement of Reed
Strege to Assistant City Librarian:
A. REINSTATEMENT: The following reinstatement has been requested by the Department Head and City
Manager pursuant to the Rules of The Civil Service System.
DEPARTMENT NAME CLASSIFICATION EFFECTIVE RANGE/STEP
DATE ' BASE MO.
SALARY
Library Reed Strege Assistant City Librarian 12/31/2012 3348/3
6,499.07
Staff is also recommending approval of the City Librarian Classification specification, approved by the Personnel
Board on December 12,2012. The new classification accurately describes the job duties that will be performed by
the City Librarian position and the proposed salary range is the same as the current Assistant Library Director. The
attached job specification represents the job duties that will be performed by the position and is consistent with the
direction of the City Manager.
The City Librarian title will help assure that the employee in this position is afforded the appropriate status with
entities such as the State Library and the Southern California Library Cooperative. It is important that the employee
in this position be at the table with these groups and the"City Librarian"title helps signal that the employee belongs.
B. New Classification Specification: The following new classification specification has been requested by the
Department Head and City Manager pursuant to the Rules of The Civil Service System.
Classification Range Step 1 Step 2 Step 3 Step 4 Step 5
City Librarian 3348 $5,894.88 $6,189.61 $6,499.07 $6,824.02 $7,165.22
On December 12, 2012, the Personnel Board also confirmed the following City Manager and Department Head
recommendation regarding the following Personnel Action requests.
C. RECLASSIFICATION — The following reclassification has been requested by the City Manager and
Department Head and are being made in accordance with the City of Azusa Rules of the Civil Service System,
DEPARTMENT NAME CLASSIFICATION EFFECTIVE RANGE/STEP
FROM/TO DATE BASE MO.
SALARY
Library Reed Strege From: Assistant City 12/31/2012 3348/3
Librarian $6,499.07
To: City Librarian
D. NEW APPOINTMENT: The following appointments have been requested by department heads pursuant to the Rules
of The Civil Service System.
DEPARTMENT NAME CLASSIFICATION EFFECTIVE RANGE/STEP
DATE BASE MO. SALARY
Economic & Myrna Building Technician TBD 4174/1
Community Bohorquez $4,060.11
Development
Department
FISCAL IMPACT
The reinstatement, new classification, reclassification, and not filling of the vacant Director of Library Services
position will result in over$4,000 in budgetary savings per month. There is no fiscal impact for the new appointment of
Building Technician, as this position is funded in the approved department budget.
Date Adopted: 08/14/2007
Date Revised: 11/01/2010
Reclassification from Assistant Library Director to City Librarian and revised: Pending
CITY OF AZUSA
CITY LIBRARIAN
DEFINITION
Under administrative direction,assists the Department Head overseeing the Library in planning,coordinating,
and organizing the activities of the City library system; performs professional library work in serving library
patrons and administering assigned programs; performs related duties as required.
CLASS CHARACTERISTICS
The incumbent performs the more difficult and complex library assignments, assists the Department Head
overseeing the Library in planning, organizing,and coordinating overall library activities,and supervises the
Library.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled,the essential
functions will be noted in the announcement of position availability. Letters in parenthesis at the end of each
function statement represent the abilities required to perform that function.
Assists the Department Head overseeing the Library in planning,organizing,coordinating and directing library
services; determines work assignments and instructs staff in the performance of daily assignments.
Develops and implements goals,objectives, policies and priorities for the Library; interprets library policy to
staff and members of the public.
Plans, organizes, and coordinates the adult collection development including acquisitions and withdrawals;
makes selections of materials from special gifts and other sources.
Directs the development of reference resources, procedures, and services; develops and plans programs.
Writes and administers grants.
Plans, directs, or conducts special projects involving library promotion and outreach activity such as adult
programs and exhibits or displays; writes informational pamphlets and materials related to library activities.
Oversees departmental technology acquisitions, maintenance and up-dates.
As a designated representative of the Library,or in the absence of the Department Head overseeing the Library,
attends meetings,conferences,or other functions;provides information or participates in discussions regarding
Library activities; makes presentations on library services.
Assists with the development and administration ofthe budget and expenditure controls;performs research and
recommends programs to meet current and future needs of the community; evaluates the effectiveness of
current programs and recommends changes.
Assists in the selection of department employees; plans, organizes, and assigns work; develops and
establishes work methods and standards; directs or conducts staff training and development; reviews and
evaluates employee performance; executes disciplinary action.
Page 1 of 2
City Librarian
Class Specification
Resolves complaints and service questions requested by patrons; prepares news releases and other
promotional material; makes presentations on library services.
At the direction of the Department Head overseeing the Library, represents the City Library, or delegates
such authority, in relations with the community, The Azusa City Library Commission; local and state
agencies, other libraries, and professional organizations.
MARGINAL FUNCTIONS
These are position functions which may be changed,deleted or reassigned to accommodate an individual with
a disability.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include graduation from an accredited
college in library science or a related field and three years of increasingly responsible professional library
experience including one year in a supervisory capacity. A graduate degree in library science may be
substituted for one year of experience.
Knowledge, Skills and Abilities
Thorough knowledge of the theories,principles,practices,methods,materials,and organizational arrangements
common to the field of library science. Considerable knowledge of the principles of public administration;
informational needs and approaches to be taken in analyzing administrative and work processing issues;
principles of supervision and sound personnel management;automation and computers relevant to operations
of a library. Ability to communicate clearly and concisely, both orally and in writing; research and prepare
complex reports on library related subjects;establish and maintain effective relationships with the community
at large,the City Council,and other public officials;plan,direct,and coordinate library programs and services;
select, train, supervise and evaluate employees; represent the City in a variety of meetings; make decisions
regarding operational and personnel functions; operate programs within allocated amounts; respond to
emergency and problem situations in an effective manner; understand, explain and apply policies and
procedures; analyze unusual situations and resolve them through application of management principles and
practices; performs professional librarian level work; deal constructively with conflict and develop effective
resolutions; plan and enforce a balanced budget; develop new policies impacting department
operations/procedures; interpret financial statements and cost accounting reports.
License and Certificates
Must possess a valid California Class "C"driver's license or the equivalent at time of appointment.
Page 2 of 2