HomeMy WebLinkAboutAgenda Packet - October 25, 2010 - UB MI-JM
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AGENDA
REGULAR MEETING OF
AZUSA UTILITY BOARD
AZUSA LIGHT & WATER OCTOBER 25,2010
729 N. AZUSA AVENUE 6:30 P.M.
AZUSA,CA 91702
AZUSA UTILITY BOARD
ROBERT GONZALES
CHAIRPERSON
KEITH HANKS JOSEPH R. ROCHA
VICE CHAIRPERSON BOARD MEMBER
URIEL E.MACIAS ANGEL CARRILLO
BOARD MEMBER BOARD MEMBER
6:30 P.M. Convene to Regular Meeting of the Azusa Utility Board
• Call to Order
• Pledge to the Flag
• Roll Call
A. PUBLIC PARTICIPATION
1. (Person/Group shall be allowed to speak without interruption up to five(5)minutes maximum time,
subject to compliance with applicable meeting rules. Questions to the speaker or responses to the
speaker's questions or comments shall be handled after the speaker has completed his/her comments.
Public Participation will be limited to sixty (60)minutes time.)
1 001
B. UTILITIES DIRECTOR COMMENTS
C. UTILITY BOARD MEMBER COMMENTS
1. Consideration of$100 donation to Beryln and Brian Ruiz of Hodge Elementary School for Washington
DC trip.
D. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or
Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under
SPECIAL CALL ITEMS.
1. Minutes. Recommendation: Approve minutes of regular meeting on September 27, 2010 as written.
Sept 27 Mins.pdf
2. Urban Water Management Plan Update. Recommendation: Approve the award of a Professional
Services Agreement to SA Associates, Incorporated, for the preparation of the City of Azusa's 2010
Urban Water Management Plan Update in amount not-to-exceed $20,000.
ti
UWMP Update.pdf
3. Azusa Light & Water Administration Building Roof Maintenance. Recommendation: 1) Approve
the award of the Azusa Light & Water administration building roof maintenance formal bid to Midwest
Roofing Company, Incorporated, in the amount not-to-exceed $50,100; and 2) authorize the Mayor to
execute a three-year maintenance contract.
Roof Maint Bid.pdf
4. Azusa Light & Water Landscape and Irrigation Maintenance. Recommendation: 1) Approve the
extension of current landscape and irrigation maintenance contract with E&L Landscape Services for two
years including a 2.14 % cost of living adjustment; and 2) authorize future adjustment after one year
based on a change in the Consumer Price Index not-to-exceed 5% annually.
Landscape Maint
Contract.pdf
2 002
5. Approval of Truck Specifications and Solicitation of Formal Bids. Recommendation: Approve
specifications of new service truck for Electric Division and authorize solicitation of formal competitive
bids pursuant to Azusa Municipal Code (AMC) Sec. 2-518-f.
Svc Truck Bid.pdf Truck Specs.pdf
6. Supplemental Residential Energy Efficiency Rebate Programs. Recommendation: Approve
modifications to the Public Benefit - Residential Rebate program through the implementation of the
Supplemental Residential Rebate Programs.
Res Rebate
Prgm pdf
7. Long-Term Power Purchase Agreement. Recommendation: 1) Approve an amendment to the Long
Term Power Purchase Agreement (Wind Power) with Iberdrola Renewables, Incorporated and
Replacement Guaranty Agreement with Iberdrola Holdings, Incorporated; and 2) authorize the Mayor to
execute both documents.
Iberdrola LTPPA.pdf Replacement
Agrmts.pdf Agmt.pdf
8. Purchase of Itron Meters. Recommendation: Approve the purchase of Itron Meters for commercial
and industrial customers from McAvoy and Markham Engineering and Sales Company in amount not-to-
exceed$18,880 including sales tax.
Elec Meter Purch.pdf Elec Meter
Quote.pdf
E. SCHEDULED ITEMS
1. Electric and Water Rules and Regulations Amendment. Recommendation: Approve the following
resolution amending the Water and Electric Rules and Regulations to modify prepayment options and
simplify the steps of disputing bills:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AMENDING
THE ESTABLISHMENT OF CREDIT AND DISPUTED BILLS IN AZUSA LIGHT & WATER'S
RULES AND REGULATIONS GOVERNING ELECTRIC AND WATER SERVICES.
Rules and Regs
Amdmt.pdf
3
003
2. Landfill Rates/Waste by Rail Update. Recommendation: Adopt a motion supporting a discount of
landfill rates at Puente Hills Landfill in order to increase the amount of tonnage disposed of at the Puente
Hills landfill for the purpose of helping the Los Angeles County Sanitation Districts build up a subsidy
fund to reduce the long term cost of Waste by Rail.
Landfill Disco unt.pdf LACSD Chart.pdf
3. Commercial Recycling Program Request for Proposals (RFP). Recommendation: Approve a
Request for Proposals (RFP) scope of work for a commercial recycling program and authorize staff to
solicit proposals.
1;17- 11191"-
Com Recycling RFP Corn Recycling
Rpt.pdf RFP.pdf
4. Approval of Residential Electric Meter Specifications for Automated Meter Reading and
Solicitation of Formal Bids. Recommendation: Approve specifications for residential electric meters
for Automated Meter Reading(AMR) and authorize staff to solicit formal bids for 800 new AMR meters.
ohm.
Res AMR Meters.pdf Res AMR Meter
Spec.pdf
F. STAFF REPORTS/COMMUNICATIONS
1. Performance of New CNG Bucket Truck Update
:4.
Bucket Truck.pdf
2. Street Banner Policy Update
4,11
Banner Rpt.pdf Banner Forms.pdf
3. American Public Power Association (APPA) 2011 Legislative Rally
rat
APPA Legislative
Rally.pdf
4 0O4
G. ADJOURNMENT
1. Adjournment.
"In compliance with the Americans with Disabilities Act,if you need special assistance to participate in a city
meeting,please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the
meeting or time when special services are needed will assist staff in assuring that reasonable arrangements
can be made to provide access to the meeting."
"In compliance with Government Code Section 54957.5, agenda materials are available for inspection by
members of the public at the following locations: Azusa City Clerk's Office-213 E. Foothill Boulevard,
Azusa City Library-729 N.Dalton Avenue, and Azusa Light&Water-729 N.Azusa Avenue,Azusa CA."
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AZUSA
LIG NT A WATFR
CITY OF AZUSA
MINUTES OF THE REGULAR MEETING
OF THE AZUSA UTILITY BOARD/CITY COUNCIL
MONDAY, SEPTEMBER 27, 2010 — 6:35 P.M.
The Utility Board/City Council of the City of Azusa met in regular session, at the above date and time, at the
Azusa Light and Water Conference Room, located at 729 N. Azusa Avenue, Azusa, California.
Chairman Gonzales called the meeting to order. Call to Order
ROLL CALL Roll Call
PRESENT: BOARD MEMBERS: GONZALES, CARRILLO, HANKS, ROCHA
ABSENT: BOARD MEMBERS: MACIAS
ALSO PRESENT: Also Present
City Attorney Ferre, Assistant City Manager Makshanoff, Director of Utilities Morrow, Assistant to the
Director of Utilities Kalscheuer, Director of Customer Care and Solutions Vanca, Assistant Director of Water
Operations Anderson, Assistant Director of Resource Management Lehr, Assistant Director of Electric
Operations Langit, Captain Momot, City Clerk Mendoza, Deputy City Clerk Toscano.
PUBLIC PARTICIPATION Pub Part
None. None
UTILITIES DIRECTOR COMMENTS Dir Comments
Director of Utilities Morrow announced that the APPA Rally will be in Washington in December of this year Dir of Utilities
and that more information would be coming on the event. He also advised that he would be touring the San Comments
Juan Plant next week.
UTILITY BOARD MEMBER COMMENTS Brd Mbr Cmts
Assistant City Manager Makshanoff announced that the Gold Line has let him know that they will be Asst City Mgr
performing a Vibration Study on the Railroad Tracks in Azusa and if needed would get permission from Comments
private property owners to gain entrance to their properties.
Board Member Rocha announced that there is a Canal Committee being formed which will include the Rocha
Buddhist Temple and there may be litigation in the future. Comment
Chairman Gonzales asked that the meeting be adjourned in memory of Mr. Fred Fraijo. Gonzales
Comment
006
The CONSENT CALENDAR consisting of Items D-1 through D-6, were approved by motion of Board Consent Cal
Member Carrillo, seconded by Board Member Hanks and unanimously*carried. Appvd
1. The minutes of the regular meeting of July 26,2010, were approved as written. Minutes
2. Specifications for the roof maintenance for the Azusa Light & Waster Administration building were Specs Roof
approved and the City Clerk was authorized to advertise for bids. Maintenance
3. Approval was given for a one year extension of Professional Services Agreement with Huls PSA Huls
Environmental Management,LLC for administration of oil payment program in amount of$6,380 and the Environmental
Mayor was authorized to execute said agreement. Board Member Hanks asked a question regarding this Management
item which was responded to by staff.
4. Approval was given to award contract to Novinium Incorporated for Project LD2010-3 for rejuvenating Novinium Inc
underground electric cable at 955 East Arrow Highway in an amount not-to-exceed$38,194.77. Underground
Elect Cable
5. A RESOLUTION OF THE UTILITY BOARD AND CITY COUNCIL OF THE CITY OF AZUSA,C A Res. 10-057
ACCEPTING CERTAIN GRANT OF PERMANENT EASEMENT AND DIRECTING THE Easement
RECORDING THEREOF. TARGET CORPORATION. Target
6. Request for Proposal (RFP) for preparation of the 2010 Urban Water Management Plan Update was RFP 2110
approved and staff was authorized to solicit proposals from qualified consultants. Urban Water
Mngmt Plan
SCHEDULED ITEMS Sched Items
Electric Fund Reserve Policy Update. Electric Fund
Reserve Policy
Director of Utilities Morrow and Assistant to the Director of Utilities Kalscheuer presented the Electric Response&
Utility's Reserve Policy for FY 2010-11 which consisted of Minimum Cash Reserve Target, Electric Fund Comments
Reserve formula and amounts, Estimated Current Reserve Level, Reporting Trigger, Trigger Test and
Corrective Actions;they responded to questions posed by the Board Members.
Board Member Hanks offered a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, SETTING Res. 10-058
CERTAIN RESERVE POLICIES FOR THE ELECTRIC UTILITY ENTERPRISE FUND. Reserve
Policies electric
Moved by Board Member Hanks, seconded by Board Member Carrillo to waive further reading and adopt. Enterprise
Resolution passed and adopted by the following vote of the Board Members: Fund
AYES: BOARD MEMBERS: GONZALES,CARRILLO,HANKS,ROCHA
NOES: BOARD MEMBERS: NONE
ABSENT: BOARD MEMBERS: MACIAS
Strategic Discussions Regarding Azusa's San Juan Rights. San Juan
Lengthy discussion was held San Juan Power Plant which included Size and Deliverability Risks, Climate Discussion
Change, CO2 Emissions, proposed NOx Controls, and Coal Ash. Moved by Board Member Carrillo, Motion to take
seconded by Board Member Hanks and unanimously*carried to authorize the Director of Utilities to take the actions
following actions: 1)seek potential buyers and engage in negotiations regarding the potential sale of all or a
portion of Azusa's interest in San Juan Unit 3;and 2)retain legal counsel support through Southern California
Public Power Authority to assist in preparing necessary transactional documents in amount not-to-exceed
$50,000.
09/27/10 PAGE TWO
007
STAFF REPORTS/COMMUNICATIONS Staff Rpts
Director of Customer Care and Solutions Vanca presented the Customer Identification Protection and Credit Cust ID Protect
Information Update. The Fair Credit and Reporting Act(FCRA)requires creditors to develop and implement &Credit
an Identity theft Prevention Program by November 2008, and extended to 2009. The update consisted of Information
Background,Compliance and Credit Notices.
Assistant to the Director of Utilities Kalscheuer presented the FY 2009-2010 Year-End Financial Reports Year-End
regarding Water, Electric, and Utility Sales. He responded to questions posed by the Board Members. Financial Rpts
Assistant Director of Water Operations Anderson presented information regarding the Water Supply of the C. Anderson
City of Azusa Water System which consisted of Water Supply in Main San Gabriel Groundwater Basin,Water Presentation
Supply Available to the Main San Gabriel Groundwater Basin, USG3 Deliveries (AF), main San Gabriel Water Supply
Groundwater Basin Basinwide Water Production, problems with Imported Water Supply, Canyon Basin, City Water
Canyon Basin Water Supply, Canyon Basin Water Levels 2005-2010, South Spreading Ground Pond System
comparison from July 11`h to September 15th,which was a 26 foot drop in water level. He provided details on
Azusa's Water Production,Water Conservation,Near Term Outlook in Water Supply,Long Term Outlook in
Water Supply,Drought Restrictions and Options.
Assistant Director of Water Operations Anderson presented Multi-Agency Regional Groundwater Recovery Multi-Agency
Project which consists of the City of Azusa Light& Water, City of Glendora Water Department, Rowland Regional
Water District, Walnut Valley Water District and Covina Irrigating Company, and all are members of the Groundwater
Three Valleys MWD. He talked about the proposed source of water supply for the project,concentrations of Recovery
contaminants in the wells to be treated, water supply reliability, distribution of treated water to the agency, Project
facility locations,proposed water treatment plant site,estimated capital cost of the project,benefits breakdown
for treatment,production and collected,projected O&M costs,cost breakdown for the project partner agencies
and draft MOU.
Director of Utilities Morrow presented the Azusa Light & Water's Renewable Energy Program Update Azusa Update
providing background information,CARB RES Rules,Current Azusa Renewables,Azusa RPS Levels,Utility Renewable
RPS Comparison,future RPS, and possible RES Projects. Energy Prgm
Director of Utilities Morrow advised that the proposal for Northside Park Walking Path Lighting is to attach Northside Park
five 100 watt HPS lights and arms to existing power poles along the northern portion of the walking path. Walking Path
Board Members suggested that staff look into other parks within the City with walking paths and see if there Lighting
are lighting issues.
Moved by Board Member Carrillo, seconded by Board Member Gonzales and unanimously* carried to Adjourn
adjourn.
TIME OF ADJOURNMENT: 8:47 P.M.
SECRETARY
NEXT RESOLUTION NO. 10-059.
* Indicates Macias absent.
09/27/10 PAGE THREE
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CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES
DATE: OCTOBER 25, 2010
SUBJECT: AWARD OF A CONTRACT FOR PROFESSIONAL SERVICES TO SA
ASSOCIATES INC. TO PREPARE THE URBAN WATER MANAGEMENT
PLAN UPDATE FOR 2010
RECOMMENDATION
It is recommended that the Utility Board award a Contract for a not-to-exceed amount of$20,000
to SA Associates Inc. of Arcadia for preparation of Azusa's 2010 Urban Water Master Plan
Update.
BACKGROUND
The Urban Water Management Planning Act, Sections 10617 and 10621 of the California Water
Code, requires each urban water supplier providing water for municipal purposes either directly
or indirectly to more than 3,000 customers or supplying more than 3,000 acre-feet of water
annually, to prepare, update and adopt its Urban Water Management Plan (UWMP) at least once
every five years on or before December 31, in years ending in five and zero. Because the
Department of Water Resources has granted an extension of time, the 2010 update to the UWMP
is due no later than July 1, 2011 for retail water purveyors like Azusa Light & Water; for
wholesale water purveyors such as Metropolitan Water District of Southern California, the due
date was also recently extended to December 31, 2010.
Since 1985 when the first UWMP was required, the task of preparing the Plan has gown from a
simple document to a large volume of information including water conservation, recycling,
contingency planning, and water supply projects.
Coordination of information between the water suppliers and appropriate agencies in the
surrounding area is required by the UWMP. All water suppliers are required to notify cities and
counties in their service area of the opportunity to submit comments regarding the UWMP
during the update process. For Azusa Light & Water, the surrounding agencies include Covina,
009
SA Associates, Inc. I Urban Water Master Plan
October 28,2010
Page 2
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West Covina, Irwindale, Glendora, California American Water Company — Duarte, Valley
County Water District, Covina Irrigating Company and Los Angeles County.
The UWMP, when prepared, will be brought back to the Azusa City Council and Azusa Utility
Board for a public hearing and acceptance following the hearing.
Following approval of the Azusa Utility Board at their September 27, 2010 meeting, staff issued
a formal request for proposals (RFP) for professional services to select a consultant to prepare
the 2010 UWMP Update. The RFP was issued to six consultants with experience in the
preparation of UWMP's and three responses were received. The responding Engineering
Consultants and their proposed fees are listed as follows:
SA ASSOCIATES $20,000
CIVILTEC ENGINEERING $20,500 w/ $4,880.00 optional
STETSON ENGINEERS . $25,000
SA Associates has demonstrated the experience that will be needed to complete the Report in a
timely manner. Staff recommends the award of the contract for Azusa's 2010 Urban Water
Management Plan Update to SA Associated.
FISCAL IMPACT
The fiscal impact of this contract will be $20,000. Adequate funds are available in Water
Division budget for this study. Account number 32-40-721-798-6340 will be used to pay
consultant.
Prepared by:
Chet F. Anderson, P.E., Assistant Director—Water Operations
010
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AZLJSA
r.n, A Marr►
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES p,
DATE: OCTOBER 25, 2010
SUBJECT: AWARD OF AZUSA LIGHT AND WATER ADMINISTRATION BUILDING
ROOF MAINTENANCE SERVICES FORMAL BID TO MIDWEST ROOFING
COMPANY, INC.
RECOMMENDATION
It is recommended that the Utility Board approve the award of Azusa Light and Water
Administration Building roof maintenance services formal bid to Midwest Roofing Company,
Inc. in the amount of not-to-exceed $50,100 for three years and authorize Mayor to execute the
three-year maintenance services contract.
BACKGROUND
On September 27, 2010, the Utility Board approved the bid document with specifications and
plans for Azusa Light & Water Administration Building roof maintenance services and
authorized formal bidding. The contract will be effective for three years with the option to
extend for a period of up to two years per Azusa Municipal Code Section 2-516(h). A total of
four bids were received but two were received after the mandatory deadline and therefore were
disqualified and returned to bidders unopened. The lowest responsive and responsible bidder
was Midwest Roofing Co., Inc. with bid amount of not-to-exceed $50,100 for three years and
Midwest is the most qualified roofing contractor based on the qualification survey results. The
other valid bid received was from Adco Roofing, Inc. in not-to-exceed amount of $368,550 for
three years. Based on opinion of roofing material warranty provider, Adco's bid appeared to
overestimate the required annual service hours (448 hours vs. 88.50 hours by Midwest Roofing
Co., Inc.); Midwest's estimate is more reasonable. Moreover, Adco's warranty covers only one
service call vs. two service calls by Midwest Roofing Co., Inc. for leak repairs per year. For
comparison purposes, the prior contract was $54,000 for three years, and did not include some of
the added service obligations included in the new bid specification.
FISCAL IMPACT
The total fiscal impact is $50,100 for three years. Sufficient funds are available for current fiscal
year in account number 31-40-702-935-6815 and annual amounts will be budgeted in subsequent
fiscal years.
Prepared by: Steven Yang, Senior Management Analyst
011
AZ USA
unr a warn
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES
DATE: OCTOBER 25, 2010
SUBJECT: AUTHORIZATION OF EXTENSION OF CURRENT LANDSCAPE AND
IRRIGATION MAINTENANCE CONTRACT FOR AZUSA LIGHT & WATER
FACILITIES WITH E&L LANDSCAPE SERVICES
RECOMMENDATION
It is recommended that Utility Board approve a contract extension with E&L Landscape Services
for two years including a 2.14% cost of living adjustment and authorize future adjustment after
one year based on a change in the Consumer Price Index not-to-exceed 5% annually.
BACKGROUND
In 2007, a three-year landscape and irrigation maintenance contract was approved with E&L
Landscape Services for Azusa Light & Water's 21 facilities. This contract is set to expire on
November 30, 2010. Back in 2007, E&L's quote was 26% lower than the previous service
provider and 49% lower than the next highest bidder. Pursuant to the Azusa Municipal Code
Section 2-516, maintenance service contracts may be for a maximum period of five years.
Because of satisfactory and responsive performance of E&L Landscape, staff is recommending
that a two year extension of their contract be approved. Moreover, during the term of E&L's
contract this past three years, there have been significant increases in the price of gasoline and in
the state minimum wage salary structure. For these reasons, staff is recommending that a cost of
living adjustment be provided to E&L Landscape Services with this contract extension equal to
the change in the Consumer Price Index, and that an annual adjustment be made part of the
agreement going forward based on the change in Consumer Price Index with a maximum cap of
5% per year.
FISCAL IMPACT
Current monthly service fee is $2,870 for 21 locations. The fiscal impact from December 2010
to November 2011 will be $2,931.42 per month including $61.42 cost of living adjustment from
the annualized change to the Consumer Price Index, CPI-U (All Urban Consumers - Los
Angeles/Riverside/Orange County) from December 2008 to November 2009 of 2.14%.
Sufficient funds are available in current operating budget among Azusa Light & Water divisions
012
Landscape and Irrigation Maintenance Contract
October 25,2010
Page 2
and the following accounts will be apportioned their share of monthly billings:
31-40-702-935-6805 (Administrative Services Division— 1 location): $776.26
32-40-722-707-6805 (Water Production Division— 17 locations): $1,695.52
32-40-723-759-6805 (Water Distribution Division— 1 location): $163.42
33-40-735-910-6815 (Electric Operations Division—2 locations): $296.22
Prepared by: Steven Yang, Senior Management Analyst
013
AZUSA
r.ut & ware
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES
DATE: OCTOBER 25, 2010
SUBJECT: APPROVE SERVICE TRUCK SPECIFICATIONS AND AUTHORIZE STAFF
TO SOLICIT FORMAL COMPETITIVE BIDS
RECOMMENDATION
It is recommended that the Utility Board approve the Service Truck Specifications and authorize
staff to solicit formal competitive bids pursuant to Azusa Municipal Code (AMC) Sec. 2-518-f.
BACKGROUND
Azusa Light & Water currently owns one medium duty diesel service truck with a 40' single
platform aerial device. This truck is used daily by service crews when performing various
electric service related installations and has been used by the stand-by person to respond to
emergency calls during non-regular work hours.
After 13 years of continued service and about 77,000 miles, the service truck (Unit #705) has
become unreliable and has reached the end of its useful economic life. Staff prepared the
attached Service Truck Specifications to use in soliciting formal competitive bids to replace the
subject truck, and the replacement cost has been budgeted this fiscal year as one of the Electric
Division's capital outlays.
Upon procurement of the new service truck, electric crews plan to retain the existing truck for a
short period of time for emergency purposes until the engine and other parts would inevitably
become unserviceable. Thereafter, the aging service truck will be declared surplus and disposed
for residual salvage value.
014
Service Truck Specifications
October 25, 2010
Page 2
FISCAL IMPACT
Truck replacement cost will be reported following formal bidding. Adequate funds have been
budgeted for this Capital Outlay in the Electric Division's FY 2010-11 operating budget.
Prepared by:
Dan Kjar - Electric Distribution Supervisor
F. Langit - Assistant Director—Electric Operations
015
AZUSA ELECTRIC DEPARTMENT TRUCK SPECIFICATIONS
Azusa Light & Water
Electric Division
--, 2010
SPECIFICATIONS FOR A 40 FOOT INSULATING
HYDRAULIC TELESCOPING ARTICULATING AERIAL DEVICE
This specification is to set forth the specific requirements for a 40 foot to bottom
of platform, hydraulic operated, telescoping/ articulating aerial device with insulating
articulating arm, and a steel service body mounted on a F550 chassis.
This aerial device shall be to the manufacturer's standard. It shall be equipped
with the manufacturer's equipment and accessories which are included as standard in the
advertised and published literature for the unit. No such item of equipment or accessories
shall be removed or omitted for the reason that it was not specified in the bid.
If it is necessary to bid alternate equipment or to take exceptions to the
specifications as set forth, this must be so stated in your bid. For each item, please place
an X in the appropriate space (Yes_No_) to signify whether or not you are in complete
compliance with the specification. Failure to follow the format or answer the
specification may cause your bid to be disqualified. If you need extra space to describe
your product, please attach extra sheets. When doing this, be sure your description will
reference the appropriate question.
Comply
Aerial Yes No
• 40 foot to bottom of platform, telescoping/articulating aerial
device, with insulating articulating arm, continuous rotation,
installed behind the cab, built in accordance with industry
standards.
• Working height of 45 feet, and side reach minimum of 29 feet.
• Hydraulic platform leveling system.
• Hydraulic tool circuit at the platform and tail shelf.
• Emergency lowering valve at the platform.
• Single handle control at the platform with a safety interlock
system.
• Single, one man platform with 180 degree rotation end
mounted, 24 x 30 x 42, platform rated at 350 pounds. Platform to
rotate 180 degrees about boom tip.
• Platform liner, platform soft cover, and insert pan with
integral step
• Single handle upper controls. Operates boom in/out, boom
up/down and rotation CW/CCW
Pedestal Mounting
1
016
AZUSA ELECTRIC DEPARTMENT TRUCK SPECIFICATIONS
• Post-mount pedestal to chassis frame; for cab height of 49"H
• Install street side front corner back of cab, reservoir to be
installed in front corner of cargo area if not integral with pedestal.
• Install one inside/outside step midway of platform
• Pedestal Riser, increase height 6" to clear false floor and provide
clearance for strobe lights
• Boom rest and tie down installed in service body
• Install toggle switch at lower controls for DC Pump operation.
• Auxiliary battery system install below false floor
• A-Frame outriggers with integral holding valves and 10"x 10"
swivel type stabilizer pads
• Controls for 1 set of outriggers recessed at rear of truck for ease
of view for outrigger placement
• Provide composite (DICA) outrigger pads and storage below
utility body
Unit & Hydraulic Accessories
Pump and Drive Assembly includes:
• PTO Kit—Muncie, 126%, hot-shift; includes harness for engine.
• Hydraulic Pump—gear-type; Muncie, sized for 5gpm to operate
unit and upper hydraulic tool circuits, and 5 to 10-gpm for lower
hydraulic tool circuit @ 1200/1950 rpm
• PTO hour meter, installed on chassis dashboard
• Install heat shields on all hydraulic hoses, as required
Additional Hydraulic Accessory
• Lower Tool Circuit, to include:
• Engine start/stop control at platform and at rear shelf
• Hydraulic Control Valve—two (2) positions four(4) way;
installed curbside of tailshelf
• Two (2) Quick-Disconnect Coupler sets —HTMA flush face 3/8"
NPT with dust caps.
• Install rear hydraulic tool circuit coupler assembly curbside rear
of tailshelf, recessed into the tailshelf, and re-locate back-up alarm
inboard, onto chassis frame rail.
• Use a hose hanger guard, install over rear tool couplers
• Two-speed throttle for increased ground tool circuit flow. Set the
maximum 2-speed throttle RPM at 1950 per the electrical drawing,
tool flow at this RPM will be approximately 9 to 9 ' -gpm.
Circuit provides approximately 5- gpm flow-rate at 1,200-rpm and
9-10 gpm with 2-speed throttle active.
• Flow Divider—to limit flow to the aerial lift at a maximum of
5-gpm, installed on unit mounting base below rotation, flow
divider is to be installed under tailshelf.
• Note: Upper hydraulic tool circuits will only operate at 5 to
2
017.
•
AZUSA ELECTRIC DEPARTMENT TRUCK SPECIFICATIONS
6-gpm. Lower hydraulic tool circuit will operate at either 5-gpm or
8 to 10-gpm if 2-speed throttle is activated.
• Platform Mat—Estex,#EST 23-2708-20-26; 20" x 26"; rubber;
shipped loose
UTILITY BODY
Steel Service Body, suitable for installation on truck cab-chassis including:
• Basic body fabricated from A40 grade 100% zinc alloy coated
steel.
• All doors are full, double paneled, self-sealed with built-in
drainage for maximum weather-tightness. Electro-zinc plated,
steel hinge rods extend full length of door. Door hinges are zinc
alloy material attached with rivets
• All doors contain zinc plated flush type, keyed locks with
recessed handles. Door handles are riveted to the outer door panel.
Back panel has opening for easy access.
• Heavy-gauge welded steel base construction with safety tread
floor.
• All edges are either rolled or folded for strength and safety
• Door header drip rail at top for maximum weather protection.
• Neoprene or rolled fenders on wheel fender panels.
• Steel treated for improved primer bond and rust resistance
• Service body to be painted Oxford White or equivalent to match
cab color.
• Under carriage to be painted Black.
• Automotive under seal applied to body.
• Prime painted with two part epoxy
• Automotive type non-porous door seals mechanically fastened to
the door facing.
• 132" Body Length
• 44" Body Height
• 93"-94" Body Width
• 57"-58" cargo-bed floor width
• 18" Body Compartment Depth
• 28" Floor to top of body
Lights in Compartments
• Three-side rope-type lighting installed at top of compartment
opening of each compartment; wired to pull on/push off switches
(supplied with service body); wired to "Compartment Lights"
switch in electrical switch panel, in cab
Latch on Body Doors
• Austin Hardware, #AH 1ER PC SPEC; single-point, automotive,
3
018
AZUSA ELECTRIC DEPARTMENT TRUCK SPECIFICATIONS
rotary-style with paddle latch; installed on each compartment
door; ship two (2) extra latches for tailshelf transverse
compartment access doors, all keyed-alike; fits flat blade-type key
Master Locking System
• Handle and hasp installed at front of body; one (1) each side
Chock Holders in Line Body Fender Panel
• Each to accommodate a 7"H x 12"L x 6-1/4"W wheel chock;
includes drain hole with hat section cover; two (2) installed
curbside of fender panel, one(1) forward and on (1) aft of dual
rear wheels
• Wheel Chock—(2) shipped loose in first streetside compartment
• Fuel Filler Assembly, two (2); installed streetside, one (1)
forward, and one (1) aft of dual rear wheels
Compartment Configuration
• 90 degree gas-shock installed on all vertical compartment
doors; fold down, removable chains installed on all drop-down
horizontal doors
First Vertical Street Side (LH) Compartment
• 30"W—Five (5) material hooks (1-3-1), Three (3) adjustable
shelves; removable dividers, 4" O.C.; vertical Uni-strut installed
on both sides of compartment
Second Vertical Street Side (LH) Compartment
• 24"W—Three (3) adjustable shelves; removable dividers, 4"
O.C.; two (2) adjustable 2"H drawers with thumb latches; four
(4) adjustable 4"H drawers with pull chains installed between
thumb latches; installed on Grant-slides with locking latches;
removable dividers and shelf installed above drawers
Horizontal Street Side (LH) Compartment
• 54"W—Three (3) adjustable shelves; removable dividers, 8" O.C.;
vertical uni-strut installed on both sides of compartment
Rear Vertical Street Side (LH) Compartment
• 24"W— Horizontal Uni-strut installed on all three (3) sides of
compartment, installed at highest elevation; to include eight (8)
swivel/locking hooks
First Vertical Curb Side (RH) Compartment
• 30"W—Five (5) material hooks (1-3-1), Three (3) adjustable
shelves; removable dividers, 4" O.C.; vertical Uni-strut installed
on both sides of compartment
4
019
• AZUSA ELECTRIC DEPARTMENT TRUCK SPECIFICATIONS
Second Vertical Curb Side (RH) Compartment
• 24"W—Three (3) adjustable shelves; removable dividers, 4"
O.C.; two (2) adjustable 2"H drawers with thumb latches; four
(4) adjustable 4"H drawers with pull chains installed between
thumb latches; installed on Grant-slides with locking latches;
removable dividers, 4" O.C., shelves installed below drawers;
top drawer to have top-opening lid (for writing surface)
Horizontal Curb Side (RH) Compartment
• 54"W—Three (3) adjustable shelves with removable dividers
8"O.C.; vertical uni-strut installed on both sides of compartment
Rear Vertical Curb Side (LH) Compartment
• 24"W—Three (3) adjustable shelves; removable dividers 8" O.C.;
vertical uni-strut installed on both sides of compartment
Additional Body Options:
Hot-stick Box —132"L x 18"W x 15-1/2"H, installed on top of curbside
compartments; configured as such:
• Access Door-drop-drown type; includes rotary, automotive type
paddle latch and keyed-alike lock
• Collar-installed on open end of 4"tube
• Cap— installed on closed end of 4" tube
• All tubes must be installed 18" away from opening. Do NOT
paint inside of PVC tubes or caps since paint will affect dielectric
integrity of the hot-sticks.
• Storage Chest— 132"L x 18"W x 15-1/2"H(to clear aerial unit
rotation); includes single top-opening lid, (hinged outboard),
gas-shocks to allow lid to open 90 degrees, a handle, and hasp;
installed on top of streetside compartments, provide weatherproof
seal
Uni-strut Rail Assembly, includes:
• Unistrut Rail —three (3); 108"L installed in the bed area on
hot-stick box welded in place 33" from cargo floor to top of strut;
cut to length; one (1) installed below it, at top of body, and one
(1)streetside at top of body
• Unistrut Rail — 55-3/4"L; installed on front bulkhead; delete
requirement to install undistorted rail assembly on front bulkhead
welded in place 24" from cargo floor to top of strut
• Unistrut Rail —two (2); 28 ' "L; one (1) rail installed on
rear-most edge of tailshelf, streetside, and one(1) installed 28"
forward
• J-Hooks, 4" radius; swivel-type; rated at 50 lbs capacity; bottom
of hook must NOT extend 6" below the bottom of Uni-strut rail
5
020
AZUSA ELECTRIC DEPARTMENT TRUCK SPECIFICATIONS
• Tailgate Panel size to be 2"W x 6"H x 55-3/4"L; steel; includes
retainer clips and punched hole for fairlead installation; installed
at rear of service body, above false floor. Also install two (2)
Tailgate slides, to retain tailgate panel
• Material Peg—twelve (12); 6"L x 3"W; includes end-cap lip at
20 degree slope up from Unistrut; rated at 75-lbs capacity; four
(4) installed on each Unistrut rail
Body and Chassis Accessories
False Floor
• Install in bed of utility body, to include two (2) compartments,
and reinforced for personnel handling.
o Left compartment; Drawer Kit, x 48"D x 35"W x 9"H;
includes eggs-crate dividers, and tread-plate top,
reinforced for personnel handling; installed at rear of cargo
bed, adjacent to ladder storage compartment in false floor
o Right compartment; Ladder Storage (false floor) — 138"L x
22"W x 9"H; false-floor type; to accommodate a 12-ft L x
18"W x 5"D includes snap chain (for ladder retention
during travel), drain hole in each corner, and fiberglass
angle (wear-pads), chamfer the edges, installed at opening;
reinforced tread-plate top for personnel handling
o Deep cycle batteries install in false floor behind turret
Tailshelf
• 34"L; incorporated into body, includes tool storage, with drop-
down access door with Austin Hardware, #AH lER PC SPEC
latch and keyed-alike lock, installed on street side, S/T/T/arrow bar
light channel; installed at rear of service body. Add two (2) drain
holes and hat section cover in transverse compartment.
• Access step to bed, includes tool storage, with drop-
down access door with Austin Hardware, #AH lER PC SPEC
latch and keyed-alike lock, installed on curb side of tailshelf
• Hinged Access rubber belted step—one(1) installed curbside
rear of tailshelf
• Grab Handle—'/" diameter x12"L x 24"H; installed curbside
of tailshelf
• Cone Holder to be provided with body, fold-over type; 3/4"
schedule 40 pipe x 26"L; installed streetside rear of tailshelf, in
front of strobe light
• Igloo Water Cask, Five (5) gallon, installed curbside rear of
tailshelf; spigot facing rear of tailshelf; to include mounting
bracket— Igloo#9551, includes retainer strap, installed flush with
curbside edge of tail shelf
• Fire Extinguisher Kit, installed curbside front of body
• Flare Kit, James King, #1005-1; includes triangular reflector;
6
021
AZUSA ELECTRIC DEPARTMENT TRUCK SPECIFICATIONS
shipped loose in first streetside compartment
• Vinyl manual pouch provided for storage of all operator and
parts manuals
• Wire Rack, to accommodate three (3)hand coils of wire; installed
forward curbside corner of cargo bed, approx. 24"x 24"x 16"
• Platform Storage Support, installed under stowed platform, on
outer most edge of tailshelf as possible; with integral fair-lead
roller mount
• Rear Frame Extension to include channel inside fame rail and
recovery hooks
• Two (2) Shackles with Clevis Pin, 1"diameter; installed at rear of
tailshelf for vehicle recovery; includes mounting plates; reinforced
to rear frame extensions
• Five (5) ton Pintle Hook mounted to rear frame extension
• Light and Antenna Mounting Bar, for beacon and strobe light
installation; installed at front of service body; elevated above
chassis cab
• Cone holder installed at streetside rear of tailshelf
• Collapsible Reel and Fairlead Roller Assembly, pay-out to rear;
includes: Fairlead Roller Assembly—Hannay, #R203;
2-1/2" x 2"; bolted to drop-in tailgate
• Fairlead Roller Assembly—panel mounted; 21/z" x 2" opening;
installed under platform rest, bolted to tailshelf deck
• Collapsible Reel —Hogg-Davis, #81620-3; installed forward of
boom rest inside cargo area, as close to streetside rear vertical
back wall as possible
• Two (2) Sign Holder—small; one installed on rear of street side
compartment, and one (1) installed streetside of the front bumper
"Electrocution hazard;" large; shipped loose
• Access step to platform installed on false floor
ELECTRICAL ACCESSORIES
Lighting Package to include:
• Four(4) S/T/T Lamps, LED—Truck Lite#44092R; two(2)
installed each side of tailshelf rear face
• Two (2) 2" Red Marker Lamps, LED—Truck Lite#30050R; one
(1) installed each side of tailshelf
• Four(4) Red Reflectors —Truck Lite#98035R; one (1) installed
each side on outer corners and rear face of tailshelf
• Two (2) Forward Amber Lamps, LED—Truck Lite#30050Y;
one (1) installed each side at front of service body
• License plate lamp, LED, Truck Lite#15040
• Remote Control Spotlight—Go Light, one (1) installed each side
on front of body light bar located above cab
7
022
AZUSA ELECTRIC DEPARTMENT TRUCK SPECIFICATIONS
Dash panel rocker switches supplied with Chassis,4 auxiliary switches configured
as follows (switches numbered from left to right):
• Switch#1 —PTO Switch—activates PTO and "Machine" function,
PTO label installed on switch
• Switch#2—Warning Light Switch—wired to rotating beacon
lights, 4" round strobe lights and rear light bar controller, Strobe
Light label, installed on switch
• Switch#3 —Compartment Light Switch—activates compartment
lights and the boom rest mounted work light, Work and Comp
Light label, installed on switch
• Switch #4—Reverse Light Switch, Reverse Light label, installed
on switch
Note: This switch is to activate the reverse lights only when
the transmission is park, and wired to deactivate the lights if
the switch is left "ON," and the transmission is shifted to any
forward gear.
• Back-up Light—Target Tech, "Fire Ray;" installed at
rear of tailshelf; wired to chassis back-up light circuit
and reverse light switch in cab
Flashing Side and Rear Amber Strobe Lights, Federal Signal#607123-02, includes:
• Two (2) side flashing amber strobes; 4" diameter; rubber-
grommet type; one (1) installed in each fender panel; wired to
"Warning Light" switch in electrical switch panel, in cab, switch to
read, "Strobe Light"
• One (1) rear facing flashing amber strobe, 4" diameter; rubber-
grommet type; installed streetside rear of tailshelf, inboard of
S/T/T lights; wired to "Strobe Lights" switch in electrical switch
panel, in cab
• Arrow Bar— Federal Signal, "Signal Master," #321722; 84"L;
LED; amber; includes three (3) LED red identification lights and
extra-length cable, installed recessed into tailshelf; wired to
controller in cab
• Controller, Federal Signal#331102, installed in cab, wired to
"Strobe Light" switch. Install controller in dash below the
Weather Band Radio combination
• Work Light—Truck Lite#80378, includes individual switch;
wired to "Compartment Light" switch; installed on inboard side
of boom rest post so light can be swiveled to the front and the rear
• Cab Console Light—Thin-Lite, #116; 18"L,; includes two (2)
bulbs; 12-VDC, 2.1-amp draw; fluorescent; installed front to rear
on chassis headliner, centered in cab; wired ignition hot
• Wire in single-sided rope compartment lights, provided with
service body, to "Compartment Lights" switch in electrical switch
panel in cab
8
023
• AZUSA ELECTRIC DEPARTMENT TRUCK SPECIFICATIONS
• Security and theft system
Chassis
• 2011 Ford F550 or equivalent
• Chassis Color—Oxford White or equivalent
• Chassis Cab to Axle Length— 81 inch
• Chassis Wheelbase Length— 165 inch
• GVWR 19,500 LBS
• 6,500 lb Front Axle Rating
• 14,706 lb Rear Axle Rating
• V-10 Gasoline Engine
• 5 Speed Automatic Transmission W/PTO Provision
• Heavy Duty Exhaust
• Spare Tire
• Integrated Trailer Brake Controller
• Air Conditioning
• Tilt Steering Wheel
• AM/FM stereo radio w/weather band
• Power Equipment Group
• 40-Console -40 Seat
• Gray Vinyl seats
• Limited Slip Differential
• 40 gallon fuel tank
• 6 prong trailer socket
• Front bumper with integrated step pad
• Mirrors-manually telescoping trailer tow and day/nite rear view
• Power Point (2) in cab
• Extra heavy duty alternator
• Power steering
• Roof clearance lamps
• Up fitter switches (4)
• Brakes —Power 4-wheel disc with Anti-Lock Brake System
• Passive Anti-Theft System
• Traction control
• Carpet delete
• Cruise control
• Daytime running lamps
• Heavy-Service Front Suspension Package
• Extra-Heavy-Service Suspension Package
Finishing Details
Delivery of Completed Unit to include:
• Pre-paint Inspection— inspection of unit at Manufacturers
9
024
AZUSA ELECTRIC DEPARTMENT TRUCK SPECIFICATIONS
Facility
• Weigh all major components, including aerial unit, chassis,
service body
• Unit to be delivered to 1020 W. 10th St. Azusa, CA.
• Standard black body undercoating installed on the body
• Paint to include prime painted service body compartment interior
and Ford "Oxford White" or equivalent to entire service body
• Aerial device and Outriggers to be painted Chrome Yellow or
equivalent
• Decal "Set Parking Brake for Unit Operation;" "installed on dash
• Travel Height Placard— installed on dashboard, in driver's plain
View
• Dielectric Test—Aerial Device ANSI "Category C, 46-kV and
• below" to be performed on boom, bucket, and liner
• Must supply warranty documentation
• Temp tags and vehicle VIN verification required
• Key Set - 2 Sets Truck and Body Keys
Vehicle Manuals
• Safety Manual, Aerial Device
• Operator's Manual
• Part/Maintenance Manual
• Unit Manual —convert Operators and Parts manuals onto
compact-disc; shipped loose
• Two (2) sets of copies, one (1) in manual holder and one (1) in
manual, provide two (2) hard copies and two (2) CD's of the
As-Built electrical and hydraulic schematics with truck
10 025
b G,tit
AZUSA
GNl t k'RfEE
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES
,01
DATE: OCTOBER 25, 2010
SUBJECT: SUPPLEMENTAL RESIDENTIAL ENERGY EFFICIENCY REBATE
PROGRAMS
RECOMMENDATION
It is recommended that the Azusa Utility Board approve modifications to the Public Benefit -
Residential Rebate program through the implementation of the Supplemental Residential Rebate
Programs.
BACKGROUND
Recently, staff conducted a review of Azusa Light & Water's Residential ENERGY STAR®
Rebate Program. ENERGY STAR® is a standard the U.S. Department of Energy uses to identify
highly energy efficient products, exceeding minimum Federal Standards by a substantial
percentage. ENERGY STAR® rated appliances not only make the home more energy efficient
but reduce high energy bills, improve comfort and help to protect the environment.
Azusa Light &Water's current Residential ENERGY STAR® Rebate program has been in place
for almost ten years and has only had minor modifications since inception. The current
Residential Rebate programs are limited to ENERGY STAR® rated Air Conditioners,
Refrigerators and a few weatherization measures. During the review process, staff sought to
identify additional products and devices which would encourage Azusa Light & Water electric
customers to purchase additional energy efficient products for their homes.
The outcome of this program review resulted in development of a Supplemental Residential
Rebate Program which now includes rebates for the following list of appliances and energy
saving measures:
• Higher Efficiency ENERGY STAR® Rated Central Air Conditioning/Heat Pumps
• ENERGY STAR®Rated Ceiling Fans
026
Supplemental Residential Rebate Programs
October 25, 2010
Page 2
• ENERGY STAR® Rated Clothes Washer
• ENERGY STAR® Rated Dishwasher
• Multiple/Variable Speed High Efficiency Replacement Pool Pumps
• ENERGY STAR® Rated Electric Water Heaters (Storage & Heat Pump)
• ENERGY STAR® Rated LED Lighting Fixtures
• ENERGY STAR® Rated CFL Touchier Lighting Fixtures
• Occupancy Sensors & Photocells
Azusa Light & Water will continue to evaluate new technologies and energy efficient appliances
and to incorporate adjustments into this program that will help to reduce utility bills, provide
more comfort and ultimately reduce the carbon footprint for the residents of Azusa.
FISCAL IMPACT
The funding of $48,000 for these Supplemental Residential Rebate programs has been budgeted
with funding from the mandatory Public Benefits charge imposed on all electric customers.
Prepared by:
Paul Reid, Business Development/Public Benefit Programs Coordinator
(197
1 Utility
kiPIP ‘47it.:.;,.
It
istre,
October 25, 2010
AZUSA
ENERGY STAR® Rebates
New Items:
— Hi Efficiency Central AC & Heat Pumps
— Ceiling Fans
— Clothes Washers
— Dishwashers
— Pool Pumps
— Electric water Heaters
— LED Lighting Fixtures
— Occupancy Sensors & Photocells
w
AZUSA
LIGHT b W A'
Consent Agenda
September 27, 2010 Minutes
Urban Water Management Plan Consultant
Admin Building Maintenance
Landscape & Irrigation Maintenance
Service Truck Specs
Supplemental Residential Energy Efficiency Program
lberdrola Wind Agreement — Amendment
Commercial /Industrial Meter Purchases
AZUSA
Amendment to
Rules & Regulations
V -
irori:Av6wil
Azusa Utility Board
October 25 , 2010
...
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AZUSA
Commercial Prepayments
Presently, commercial customers are requirement to
make a prepayment (deposit) equal to 2 months
average usage
Rules allow a variety of prepayment instruments
— Cash
— Surety Bonds
— Credit Reference Letters
— Certificates of Deposit
Issues with all except cash
Amendment would limit deposits to cash payment
going forward
AZUSA
LIGHT & W A?t.
Customer Dispute Resolution
Current "disputed bill" rules are unclear about
steps for billing related complaints
— Limited to billing amounts and fees/charges
Other areas of dispute not technically covered
— Due date
— Payment plans
— Meter tampering
— Energy diversion/theft
AZUSA
Amended Rule
Broadens basis for disputes
Establishes " 3 Step " dispute process
— Consultation with Customer Service or
Field Services Supervisor , as applicable
— Assistant Director appeal with written
response in 5 days
— Appeal to Director . Decision rendered
within 5 days is final .
A.
Recommendation
Adopt proposed revisions to utility's Rules
and Regulations regarding :
Form of Commercial Deposit
Dispute Process
AZUSA
LIGHT & W A T E R
LandfilllWaste by Rail ' �a
Update
-egai
Azusa Utility Board
October 25 , 2010 .01%."0
,.v
AZUSA
Background
Puente Hills Landfill is scheduled to close in
October 2013
This is largest landfill in LA County and where
Azusa's residual solid waste is placed
Azusa's rate for waste processing with Athens
is based on Puente Hills rates
— Currently $38.26/ton (75% of rate based on Puente
Hills gate fee)
AZUSA
LIGHT &
III
Waste by Rail
LA County has purchased the Mesquite gold mine
south of Salton Sea and is converting to landfill
Plan is to deliver waste to Mesquite by rail
"Waste by Rail" expected to begin in 2012 and will
have transfer station in Puente Hills landfill vicinity
The cost to dispose of waste by rail will be
significantly higher than current rates
e 11 AZUSA
LIGHT & W A
Rate Levelization Plan
To finance "waste by rail", LACSD developed Rate
Levelization Plan (RLP) in 2005
Under RLP, Puente Hills rates were artificially
increased in order to establish a fund which could
allow phase in of the higher "waste by rail" costs
Without levelization , Waste by Rail disposal costs
were estimated at $75-80/ton in 2012-13 versus $40-
50/ton with RLP
Without levelization, Azusa waste disposal costs
could increase over $ 1 million/year ( 10+ %)
12 AZUSA
N $/ton („ (,!.2iA N A coh0 N
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Problem
LACSD reports that its disposal volume at Puente
Hills has decreased dramatically
As a result, LACSD staff is discussing a price discount
for large haulers like Athens
Discount, which may be on the order of 7% , could be
presented to LACSD Board for approval sometime in
the next few months
Such a discount could reduce charges to Azusa for
waste disposal by about $250K
14 AZUSA
Recommendation
Azusa Utility Board to approve a motion to
support LACSD discount of Puente Hills gate
fees
15 AZUSA
Commercial Recycling
Program
Immo
tip
Azusa Utility Board
October 25 , 2010
AZUSA
Background
Today, all residential and commercial waste is
processed by Athens at its Material Recovery
Facility (MRF)
As discussed earlier, landfill rates are
expected to rise over time due to Puente Hills
closure
Increased disposal costs means increased
waste charges to customers
aPW
AZUSA
LIG H t & W A*
Commercial Recycling
Some businesses may be sensitive to higher
disposal costs
Staff proposes to provide these businesses
with technical assistance to set up a "source
separated recycling program"
Other cities have established such programs
in the past
18 AZUSA
Athens Contract
Athens Contract permits businesses to
implement source separated recycling
Businesses may contract with independent
recyclers to pick up recycled materials
Caveat — independent recyclers may not be
paid for collecting the recyclables
Azusa's proposed outreach program will
respect Athens contract rights
19 AZUSA
Program Details
City would obtain a consultant to assist with
the following :
— Creation of a "how to" Technical Assistance Handbook
— Hold two workshops on how to set up on-site recycling.
• Workshops to target top 200 waste generators in City and
encourage sign up for a Waste Audit
— Perform Waste Audits to identify opportunities
— Provide program reports to allow staff monitoring of program
20 AZUSA
Recommendation
Approve issuance of RFP to solicit
proposals for commercial recycling
program development /implementation
Program is eligible for funding from AB 939
fees paid by commercial waste generators .
"0%0
sow
21 AZUSA
Residential E
Meters
, ,
. . ",
Azusa Utility Board
October 25, 2010 .
..,,,,,
AZUSA
Background
In 2005, Azusa commissioned a study to
develop appropriate meter strategy
Based on study, utility began installing AMR
meters made in US by Itron
AMR means "automated meter reading"
Meters may be read remotely by handheld unit,
by vehicle drive-by or by stationary collectors
Today, they are read by handheld unit only
w
AZUSA
LIGHT 8 W A T E H
AMR Implementation
Installation of AMR meters has been "measured"
Limited to:
— Defective meter replacement
— Hard to reach locations
— New residential construction
Other installation limitations included :
— Budgetary
— The rapid evolution of metering technology
— The historically immature status of AMR meters for water
24 AZUSA
Statistics
14 , 000
residential electric accounts
3 , 500 AMR meters installed to date
AMR meters cost $60
Rosedale will entail as many as 1000
new meters when build-out complete
Utility has been installing about 800
AMR units per year
25 AZUSA
LiGNi 8 Wni EP
Smart Meters
Recently, there has been a rush nationally to
install "smart" meters
Also called "AMI " or Advanced Metering
Infrastructure
These meters allow 2 way communications
between meter and utility
Cost may be as much as $300 per customer
for each of water and electric
,„„.„
26 AZUSA
Strategy
Utility plans to revisit & update its Meter
Infrastructure Plan in light of industry
changes
In the interim , plans are to continue
AMR deployment on a limited basis
..v
27 AZUSA
LIGHT 8 WAi EF
Recommendation
Approval to solicit bids for up to 800
AMR meters ( perhaps a year's supply )
28 TZUsA
Bucket Truck
Performance
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Azusa Utility Board
October25 , 201 0
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AZUSA
LIGHT & WATER
Background
In March 2009, UB approved purchase
of new 55 foot aerial bucket truck
Cost of -$300K
Truck was delivered in February 2010
Equipped with CNG engine pursuant to
City policy
AZUSA
LIGHT b W AT
55 ' Aerial Bucket Truck
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31 AZUSA
TRUCK USED IN OVERHEAD POWER
LINE CONSTRUCTION & MAINTENANCE
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32 AZUSA
LIGHT & W A T i. R
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Performance
To date, the truck chassis has undergone
warranty repairs on several occasions
Use of truck was also limited by a number of
recall notices for the CNG engine
Lastly, there have been malfunctions of the
boom/lift requiring warranty repairs
w
AZUSA
LI CHI S WA'!
. .
Performance
0 6 recorded repairs - . , .. ;
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on engine
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malfunctionst I� .
manufacturer r - ..14 11 / i
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35
AZUSA.
LIGHT & WAT c_
Impact
Staff's confidence in the truck is low
Truck has stalled in middle of busy 210
Freeway and boom has failed in middle of
power line work
We have incurred almost $5000 to rent
replacement trucks (unit is needed for daily
work)
36 AZUSA
"
e " Players
�
• Seller:
it, _____
__
,_,00s
T
THE Comp
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iel...2k. ---
. . .
VIRSAHFi
(Truck drauany
lic
Hy
• IoM• ,. Equipment Company)
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r
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= VE RSALI FT
X- = • CNG Engine :
. _
e .10: 0"
FREIGHTLINER
•
(AUTO CAR)
37 AZUSA
LIGHT & WATE a
Recourse
Utility has been meeting with the truck provider
named "THE Company"
This is small "middleman" firm that provided the boom
and contracted for truck chassis/engine from
Freightliner/Auto Car
Also seeking to address problems with Auto Car
Requesting reimbursement for rental expenses
Considering legal recourse if problems continue
w
AZUSA
LIGHT & W AT r.
Comments/Questions
1
IOW
IOW
39 AZUSA
Street Banner Policy
V
BLOCK PARTY
0 0
Azusa Utility Board
October 25, 2010
AZUSA
�iGMi 6 wn� EA
Background
In July 2009, Light & Water updated banner
specifications
Hanging locations:
— Foothill at Coney
— Citrus at Alosta
— Alosta west of Barranca
Banners must be properly designed/constructed in
order to not endanger driving or walking public
AZUSA
LIGHT b WATER
Banner Specs
Requirements
— Made of heavy material
— Double hem on all sides
— Wind breaks at least every 5 feet
— Sewn - in nylon rope in top & bottom hems
B anner Specs and Instructions included on
U tility web site
P revious banner applicants notified with
verbal & mailed notices of spec change
42 AZUSA
Banner Drawing
BANNER POLES
8 15' min. to 20' max. 6
GROMMETS EVERY Z4"
WITH SNAPS INSTALLED
AT TOP AND FOUR
CORNERS OF BANNER ONLY
mindiranamo
S/8" NYLON ROPE SEWN
IN TOP AND BOTTOM HEMS
WIND HOLES
AT EVERY 5'
BODY MATERIAL
(VINYL, NYLON, OR COTTON)
ALL SIDES HEMMED
NNoe
Mi
43
ATt
Hanging Fees
Updated periodically as part of City cost-
of-service study
Presently, $580 per banner
Fee waived for events by other City
departments
AZUSA
LiGb w4
Comments/Questions
= HE =
ENS
r1nr1
45 AZUSA
AZUSAon .
LIGHT & WATER
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA
UTILITY BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES
DATE: OCTOBER 25, 2010
SUBJECT: AMENDMENT TO THE LONG-TERM POWER PURCHASE
AGREEMENT (WIND POWER) WITH IBERDROLA RENEWABLES,
INC., AND REPLACEMENT GUARANTY AGREEMENT WITH
IBERDROLA RENEWABLES HOLDINGS, INC.
RECOMMENDATION
It is recommended that the Utility Board: (1) approve attached amendment to the Long
Term Power Purchase Agreement (Wind Power) with Iberdrola Renewables, Inc. and
attached Replacement Guaranty Agreement with Iberdrola Renewables Holdings, Inc.;
and (2) authorize the Mayor to execute both documents.
BACKGROUND
In 2003, the City of Azusa executed a long term power purchase agreement for wind
power and an associated guaranty agreement with PacifiCorp Power Marketing (PPM).
PPM was subsequently taken over by Scottish Power and more recently by Iberdrola
Renewables, Inc.
Iberdrola has requested that the above agreements be updated to reflect their acquisition
of the wind power transaction from Scottish Power and to provide Azusa with an up-to-
date Guaranty Agreement as required by the power sales agreement.
There are no changes to the commercial terms and conditions of the basic wind
transaction.
FISCAL IMPACT
There is no fiscal impact associated with the proposed contract amendments
Prepared by: Yarek Lehr, Assistant Director of Resource Management
028
AMENDMENT NO.1 TO
LONG-TERM POWER PURCHASE AGREEMENT
(WIND POWER)
between
IBERDROLA RENEWABLES,INC.
and
CITY OF AZUSA
This Amendment No.1 to Long-Term Power Purchase Agreement(Wind Power)
("Amendment No. 1")is made this 13th day of October,2010,by and among Iberdrola
Renewables,Inc.(former known as PPM Energy,Inc.),an Oregon corporation("Seller"),and
the City of Azusa,a municipal corporation created pursuant to the laws of the State of California
("Purchaser"). Each of Seller and Purchaser are herein sometimes referred to as a"Party"and
collectively as the"Parties."
WHEREAS,the Parties have entered into a Long-Term Power Purchase Agreement
(Wind Power),dated August 11,2003,by and between Seller and Purchaser(the"Agreement").
WHEREAS,the Parties desire to amend the Agreement as more fully set forth in this
Amendment No.1.
AGREEMENT
NOW,THEREFORE,in consideration of the mutual covenants and agreements herein
contained,and for other good and valuable consideration,the sufficiency and adequacy of which
are hereby acknowledged,the Parties agree to the following:
1. Preliminary
1.1 Capitalized terms used in this Amendment No.1 that are not otherwise defined
herein shall have the meaning given to such term in the Agreement.
2. Amendments
2.1 References to"PPM Energy,Inc."shall be replaced with"Iberdrola Renewables,
Inc."
2.2 References to"PacifiCorp Holdings,Inc."shall be replaced with"Iberdrola
Renewables Holdings,Inc."
2.3 The first sentence of Section 5.5 shall be deleted and replaced with the following:
"Each Party shall provide the other Party with copies of its most recent financial
statements on or before 180 days after the end of such Party's fiscal year during
the Term."
2.4 The following sentence shall be added at the end of Section 5.5:
029
"For so long as Seller's Guarantor is Iberdrola Renewables Holdings, Inc., Seller
shall be deemed to have satisfied such delivery requirement if unaudited and
audited (as applicable) financial statements of Iberdrola, S.A. are publicly
available on the Securities and Exchange Commission's EDGAR information
retrieval system or on an Internet page maintained by such entity for those fiscal
periods that such entity is required to prepare such statements under applicable
law and exchange requirements. Purchaser shall be deemed to have satisfied such
delivery requirement if financial statements of the City of Azusa are publicly
available on Azusa's Internet page, presently www.ci.azusa.ca.us. In all cases the
statements shall be for the most recent accounting period and prepared in
accordance with generally accepted accounting principles or International
Accounting Standards; provided, however, that should any such statements not be
available on a timely basis due to a delay in preparation or certification, such
delay shall not be an Event of Default so long as the relevant entity diligently
pursues the preparation, certification and delivery of the statements."
3. General Provisions
3.1 Except as expressly set forth in this Amendment No. 1, the Agreement remains
unchanged and, as so modified, shall remain in full force and effect.
3.2 This Amendment No. 1 may be executed in counterparts, including in facsimile
and electronic formats(including portable document format (pdf)), each of which is an original
and all of which constitute one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
030
IN WITNESS HEREOF, the Parties have caused this Amendment No. 1 to be duly
executed as of the date first written above. This Amendment No. 1 shall not become effective as
to either Party unless and until executed by both Parties.
IBERDROLA RENEWABLES, INC.
an Oregon corporation
4.1°A41/ By: 4-4Att --- — -
c ` Name: 6 orre4.t 5tdL,1 bier
Title: ,4 4/co ri Zed ger reSewh.. i✓e
By: '/I
Name: !oK4I Al;Svc-,
Title: /4(4+ +o, tet. P9 f re$e #A#i ve
Acknowledged and accepted:
THE CITY OF AZUSA,
a municipal corporation created pursuant to
the laws of the State of California
By:
Name:
Title:
031
REPLACEMENT GUARANTY AGREEMENT
(CITY OF AZUSA WIND PPA)
This GUARANTY AGREEMENT(the "Guaranty")is made as of the 13`h day of
October, 2010, by IBERDROLA RENEWABLES HOLDINGS, INC.,a corporation duly
organized and existing under the laws of the State of Delaware, U.S.A.,with its head office
situated at 1125 NW Couch Street, Suite 700, Portland, Oregon 97209, U.S.A., (herein called
"Guarantor"), for the benefit of CITY OF AZUSA, a municipal corporation duly created and
existing under the laws of the State of California (herein called"Beneficiary"). (Guarantor and
Beneficiary are individually referred to herein as a "Party"and collectively as the"Parties.")
RECITALS:
WHEREAS, Iberdrola Renewables, Inc. (formerly known as PPM Energy, Inc.) ("IRI"),
a subsidiary of Guarantor, has rights to the electric energy output and associated environmental
attributes of a wind turbine electrical generation facility with an installed capacity of 145.8 MW
constructed on a site located in Solano County, California (the "Project"); and
WHEREAS, IRI desires to sell, and Beneficiary desires to purchase electric energy equal
to the metered output of an undivided six (6) MW share of the installed capacity of the Project or
of an Alternate Project (as defined in the Contract referred to below), along with any and all
Environmental Attributes associated with such metered output; and
WHEREAS, to that end, the IRI and the Beneficiary have entered into that certain Long-
Term Power Purchase Agreement (Wind Power)dated as of August 11, 2003 (the "Contract");
and
WHEREAS, the Contract requires that IRI cause to be provided a guarantee of IRI's
payment under the Contract, and Guarantor is willing to enter into this Guaranty to satisfy the
conditions of the Contract.
NOW,THEREFORE, in consideration of the premises and mutual covenants set forth
herein, the Parties hereto agree as follows:
1. Except as expressly provided herein to the contrary, Guarantor hereby
unconditionally and irrevocably guarantees to Beneficiary that in the event of IRI failing in any
respect to perform its payment obligations under the Contract, subject to any cure period,
Guarantor shall immediately upon first demand in writing by Beneficiary perform or take such
steps as are necessary to achieve performance of IRI's payment obligations and shall indemnify
and keep indemnified Beneficiary against any and all losses, damages,claims, costs, charges,
and expenses howsoever arising from the said failure to the extent of IRI's payment obligations
under the Contract. Notwithstanding any provision herein to the contrary, in no event shall
Guarantor's aggregate liability hereunder exceed three hundred thousand dollars (US$300,000).
2. The liability of Guarantor hereunder shall not be reduced or discharged by any
alteration in the relationship between Beneficiary and IRI which has been consented to by IRI in
writing(with or without the knowledge or consent of Guarantor), or by any forbearance or
032
indulgence by Beneficiary towards IRI or Guarantor whether as to payment, time, performance,
or otherwise.
3. Guarantor agrees to make any payment due hereunder upon first written demand
without set-off or counterclaim and without any legal formality such as protest or notice being
necessary, and waives all privileges or rights which it may have as a guarantor, including any
right to require Beneficiary to claim payment or to exhaust remedies against IRI or any other
person.
4. The obligations of Guarantor hereunder shall continue in full force and effect after
expiration or termination of the Contract until all IRI's payment obligations and liabilities under
the Contract have been fully discharged.
5. This Guaranty and the undertakings herein contained shall be binding upon the
successors and assigns of Guarantor and shall extend to and inure for the benefit of the
successors or permitted assignees of Beneficiary. Beneficiary may assign, charge,or transfer all
or any of its right, title and interest in this Guaranty upon such terms as Beneficiary may think fit
to any agent for and on behalf of any syndicate of banks and financial institutions providing
credit and guaranty facilities to Beneficiary in connection with the Contract and to any permitted
assignee of Beneficiary's rights and responsibilities under the Contract. No person other than
Beneficiary or such permitted assignees as described above is intended as a beneficiary of this
Guaranty nor shall any such person have any rights hereunder. Guarantor may not assign or
otherwise transfer any of its rights or obligations hereunder.
6. Notwithstanding anything to the contrary above, in the event of any claim under
this Guaranty, Guarantor shall be entitled to assert any defense, set-off or counterclaim that
Beneficiary could assert had such claim been made directly against any person under the
Contract except defenses based upon (i)lack of authority of IRI to enter into and/or perform its
obligations under the Contract or(ii) any insolvency,bankruptcy, reorganization, arrangement,
composition, liquidation, dissolution or similar proceeding with respect to IRI.
7. In the event there is any dispute under the Contract that relates to a sum being
claimed under this Guaranty, which dispute is submitted to arbitration or judicial resolution, the
obligations under this Guaranty shall be suspended pending the outcome of such arbitration or
judicial resolution and Guarantor further agrees that any award resulting from such arbitration or
judicial resolution shall be conclusive and binding on it for purposes of determining its
obligation under this Guaranty.
8. This Guaranty shall be governed by and construed in accordance with the laws of
the State of California, provided that any provision of such law invalidating any provision of this
Guaranty or modifying the intent of the Parties as expressed in the terms of this Guaranty shall
not apply.
9. Notice. Any demand for payment, notice, request, instruction, correspondence or
other document to be given hereunder by Guarantor or by Beneficiary shall be in writing and
shall be deemed received (a) if given personally, when received, (b) if mailed by certified mail
(postage prepaid and return receipt requested), five days after deposit in the U.S. mails, (c) if
2
033
given by facsimile, when transmitted with confirmed transmission or (d) if given via overnight
express courier service, when received or personally delivered, in each case with charges prepaid
and addressed as follows (or such other address as either Guarantor or Beneficiary shall specify
in a notice delivered to the other in accordance with this section):
If to Guarantor:
Iberdrola Renewables Holdings, Inc.
Attn: Treasurer
1125 N.W. Couch St., Suite 700
Portland, OR 97209
Phone: (503)796-7001
Facsimile: (503) 796-6904
If to Beneficiary:
City of Azusa
10. Conditions to Effectiveness; Termination of Prior Guaranty. This Guaranty shall
not be effective until countersigned by Beneficiary in the space indicated below. This Guaranty
is delivered in replacement of a guaranty dated as of December 12, 2005, issued by Scottish
Power Finance (US), Inc., a Delaware corporation, in favor of Beneficiary (the"Prior
Guaranty"). By its countersignature to this Guaranty, the Beneficiary acknowledges and agrees
that the Prior Guaranty is terminated as of the date of the Guaranty and has no further force or
effect.
3
034
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be
executed by their respective authorized representatives as of the date first written above.
Iberdrola Renewables Holdings, Inc.
vvieBy:
/ ' if . 66,04/LA)
Qli Name: Clay ' . Coleman
c Title: Authorized Representative
41
r—~
By: - t
Name: Frank Burkhartsmeyer
Title: Authorized Representative
Acknowledged and agreed:
City of Azusa,
a California municipal corporation
By:
Name:
Title:
4
035
AZUSA
MIT . warrr
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES'
DATE: OCTOBER 25, 2010
SUBJECT: PURCHASE OF ITRON METERS FROM McAVOY MARKHAM
ENGINEERING & SALES COMPANY FOR USE IN METERING
COMMERCIAL & INDUSTRIAL (C&I) ELECTRIC CONSUMPTION.
RECOMMENDATION
It is recommended that the Utility Board approve the purchase of Itron meters for commercial
and industrial electric customers and award the Purchase Order to McAvoy Markham
Engineering & Sales Company in the amount not-to-exceed $18,880, including sales tax.
BACKGROUND
Azusa Light & Water - Electric Division uses electric meters manufactured by a USA company
named Itron. These meters are for measuring electricity consumption of commercial and
industrial (C&I) customers. The manufacturer (Itron) uses a retail sales distribution network in
marketing the meters. McAvoy Markham Engineering & Sales Company is the authorized sole
distributor of the Itron meters in this local area and also provides customer support on
manufacturer's products. Thus, McAvoy Markham is sole source vendor and this purchase may
be approved pursuant to Azusa Municipal Code (AMC) 2-523(d).
Staff recently inventoried the C&I meters available in the meter shop/warehouse. The quantity
as listed in the vendor's attached quote is for stock replenishment of meters plus accessories
needed by the meter shop. The Electric Division would normally order these small quantities of
stock meters, but because the total purchase dollar amount is between $10,000 and $24,999,
AMC 2-518(b) requires that the Utility Board or City Council approve of this purchase.
036
Electric Meter Purchase
October 25,2010
Page 2
FISCAL IMPACT
Routine purchase of these C&I electric meters is covered under the Electric Division annual
Operating Budget and funds are available in account 33-40-733-700-7140.
Prepared by: F.Langit—Assistant Director—Electric Operations
037
ASC A VOY&MARKHAM
ENGINEERING&SALES CO.
October 14, 2010
Mr. Federico Langit
Azusa Light &Water
729 N. Azusa Ave
Azusa, CA 91702
Dear Federico,
Thank you for the opportunity to provide a quotation for ERT-equipped electric meters. The Itron Centron and CentronPoly
has a proven track record and includes an industry leading 3-year warranty. They are fully compatible with the City's MV-
RS meter reading system. Here are the details of the offer:
1 C65-0513 Itron CentronPoly CP1SR, FM16S CL200 20 $199.95 $3,999.00
2 C65-0511 Itron CentronPoly CP1SDR3, FM16S CL200 8 $279.00 $2,232.00
3 C65-0506 Itron Centron C1SDR3, FM2S CL200 12 $240.00 $2,880.00
4 C65-0508 i Itron Centron C1SDR2, FM3S, 240V 12 $212.49 $2,549.88
5 ! C65-TBD-12S Itron Centron CN1SR, FM12S CL200 8 $99.99 $799.92
j I
6t
j C65-0519 i Itron CentronPoly CP1SDR3, FM12S CL200 8 $279.00 $2,232.00
i I
7 ' C65-TBD-1S Itron Centron C1SR, FM1S CL100 24 $59.00 f $1,416.00
8 442692-001 1 KYZ, 1KY I/O retrofit kit for Itron Sentinel. Includes bare 2 $15.00 $30.00
lead wire harness
9 442692-002 2 KYZ, 1 KY output, 2 KY input retrofit kit for Itron 2 $142.00 ! $284.00
Sentinel. Includes bare lead wire harness
10 441921-035 Level 2 to Level 4 meterkey upgrade for Itron Sentinel 4 $195.00 $780.00
Subtotal $17,202.80
Sales Tax $1,677.27
(9.75%)
Grand Total $18,880.07
Freight is prepaid and allowed. Lead time is approximately 3-4 weeks ARO. City meter numbers need to be provided at
the time of ordering.
Once again, I would like to thank you for the opportunity to do business with the City. If after reviewing this proposal any
questions arise, please do not hesitate to call. I can be reached at 949-981-0852.
Sincerely,
Chris Lindsay-Smith
Sales Engineer
McAvoy & Markham sales@mcavoy-markham.com
16 Technology #113 www.mcavoy-markham.com
Irvine, CA 92618 (949)727-3966
0 3 8.
OP'
AZ USA
r.ur • w.arry
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES
DATE: OCTOBER 25, 2010
SUBJECT: RESOLUTION TO AMEND WATER AND ELECTRIC RULES ®ULATIONS
RECOMMENDATION
It is recommended that the Azusa Utility Board/City Council adopt the attached resolution
amending Water and Electric Rules & Regulations to modify prepayment options and simplify
the steps for disputing bills.
BACKGROUND
Azusa Light & Water (AL&W) rules require all commercial customers to make a prepayment or
deposit equal to twice the cost of the average expected monthly usage. This prepayment
requirement helps guarantee final payment to AL&W should the customer have financial
difficulties or go out of business. Currently, AL&W rules allow customers to submit different
forms of prepayment instruments, including cash, surety bonds, credit reference letters, and
certificates of deposit. In the event a business customer files for bankruptcy, many of these
forms of deposit are not usable to secure final payment of outstanding utility bills. Additionally,
if a customer discontinues payment on the surety bond it can expire without our knowledge.
Letters of credit have only temporary worth since a customer's paying habit can change over
time. For these reasons, staff is proposing that the existing rules be modified to only allow the
prepayment requirement to be met by cash payment, i.e., via cash, money order, check, debit
card or credit card.
The second area of our rules which this item seeks to amend relates to the dispute resolution
process. Currently, the Water and Electric "Disputed Bill" Rules do not clearly set forth `steps'
or a process to be followed by customers who desire to challenge billing amounts or
miscellaneous fees and charges. Moreover, the current Disputed Bill rules are narrowly focused
on failure to agree on billing amounts. There are several other situations where disputes arise,
039
such as date paymentis due, payment plans, meter tampering charge, energy diversion/theft
charge, and other service or charges related to utility service.
The proposed amended Rule is broadens the basis for customer disputes and sets forth a three
step process to clearly communicate to customers and staff the resolution process. Step 1
includes a consultation with the Customer Service Supervisor or Field Services Supervisor. If
the dispute is not resolved at this first level, the customer would then be referred to the Assistant
Director of Customer Care and Solutions. At Step 2, the Assistant Director would review the
issue with input from staff and the customer and provide a written decision within 5 business
days of meeting with customer. The customer would have 10 calendar days from the date of the
letter to appeal the decision to the Director of Utilities. Step 3 would require the customer to
make a deposit of the disputed billing amount (current practice) before meeting with the
Director, and the Director would have 5 business days to render his decision concerning the
disputed item. The Director's decision would be final. Similar language is put forth in attached
for both electric and water utility rule changes.
FISCAL IMPACT
None.
Prepared by:
Karen Vanca, Assistant Director Customer Care & Solutions
Cary Kalscheuer, Assistant to the Director of Utilities
040
RESOLUTION NO.
A RESOLUTION OF THE AZUSA UTILITY BOARD/CITY
COUNCIL OF THE CITY OF AZUSA, AMENDING THE
ESTABLISHMENT OF CREDIT AND DISPUTED BILLS IN
AZUSA LIGHT & WATER'S RULES AND REGULATIONS
GOVERNING ELECTRIC AND WATER SERVICES.
WHEREAS, pursuant to Section 78-37 of the Azusa Municipal Code, the City
Council may from time to time amend the Azusa Light& Water's Rules and Regulations
concerning utility services; and
WHEREAS, the Utility Board/City Council is empowered to change policies for a
variety of utility services; and
WHEREAS, Azusa Light & Water proposes to implement the following additions
and changes to the Rules and Regulations:
1. Electric Rule Nos. 5.A. and B and 6.H to amend the pre-payment and Rule
No. 10 to amend disputed bills.
2. Water Rule Nos. 4.A and B. and 5.H to amend the pre-payment and Rule No.
9 to amend disputed bills.
NOW, THEREFORE, THE UTILITY BOARD/CITY COUNCIL OF THE CITY
OF AZUSA, CALIFORNIA, DOES FIND AND DECLARE THAT:
SECTION 1. Adoption of Amendments. The City Council hereby adopts the
amendment to Pre-Payments and Disputed Bills included in Azusa Light & Water's Rules and
Regulations as set forth in Exhibit "A" which is attached to this Resolution and made a part
hereof.
SECTION 2. Effective Date. The amendments to Azusa Light & Water's Rules
and Regulations shall become effective on November 1, 2010.
PASSED, APPROVED AND ADOPTED this 25th day of October, 2010.
Joseph R. Rocha
Mayor
041
ATTEST:
Vera Mendoza
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF AZUSA )
I, Vera Mendoza, City Clerk of the City of Azusa, do hereby certify that the
foregoing Resolution No. was duly introduced and adopted at a regular meeting
of the Azusa Utility Board/City Council on the 25th day of October 2010, by the following vote,
to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
Vera Mendoza
City Clerk
042 .
EXHIBIT "A"
Proposed Changes to Rules and Regulations
Changes to take effect November 1, 2010, text to be deleted are highlighted in stfikeout.
Changes to take effect November 1,2010, text to be added are highlighted in underline.
Text that is not highlighted is current and is being provided for context and reference.
ELECTRIC RULE CHANGES
Amendment to Rule No. 5 ESTABLISHMENT AND RE-ESTABLISHMENT OF CREDIT
A. ESTABLISHMENT OF CREDIT—DOMESTIC SERVICE ALL CLASSES OF
SERVICE: Each applicant, before receiving domestic service,—will be required to
satisfactorily establish credit which will be deemed established when applicant makes a
prepayment to secure payment of bills for electric service as prescribed in Electric Utility
Rule No. 6.
B. ESTABLISHMENT OF CREDIT OTHER THAN DOMESTIC SERVICE: Each
credit. which will be deemed established..
Rule No. 6.
Amendment to Rule No. 6 PREPAYMENTS
H. FORMS OF PRE-PAYMENT: Acceptable forms of prepayment for Residential all
accounts include: cash, credit card, debit card, or money order. • • - . . .. • • .
043
Amendment to Rule No. 10 DISPUTE RESOLUTION PROCESS
When a customer and the Utility fail to agree on an electric bill amount, date payment is due,
payment plan, meter tampering charge, energy diversion/theft charge, or any other service or
charge related to electric service, the customer may request a review by the Utility by the due
date for Current Charges on the original bill. The customer shall follow the Steps below in
making an appeal regarding disputed Utility bills or charges:
STEP 1
Customer shall make verbal request to speak and consult with Customer Operations
Supervisor or Field Services Supervisor (First Level Review). If agreement is not
reached on dispute, customer may verbally request a Second Level review.
STEP 2
Customer shall make verbal request to speak with the Assistant Director Customer Care
& Solutions (Second Level Review). The review shall include consideration of whether
the customer should be permitted to amortize the unpaid balance on account over a
reasonable period of time, not to exceed a 6 month period. No termination of service
shall be effected for any customer complying with the amortization agreement if the
customer also keeps the account current as charges accrue in each subsequent billing
period. The Assistant Director Customer Care & Solutions will document the outcome of
the Second Level review in a letter to the customer within 5 business days of meeting
with customer. The customer may either accept the outcome of the Second Level review
or escalate the dispute to the Third Level.
STEP 3
The customer shall have ten (10) calendar days from the date of the Second Level review
letter to either pay the disputed bill or continue the dispute by requesting a hearing with
the Director of Utilities (Third Level). Should the customer desire to continue the
dispute to the Third Level, the customer shall submit a written request for a hearing with
the Director of Utilities within ten (10) calendar days of the date of the Second Level
review letter and shall deposit a check with the Assistant Director Customer Care &
Solutions in the amount claimed by the Utility to be due within ten (10) calendar days
from the date of the Second Level review letter. The Director of Utilities shall hear and
review the dispute and issue a letter within five (5) business days of meeting with the
customer, and such decision shall be final and end the dispute appeals process. Service
will not be discontinued for nonpayment of the disputed bill when a deposit has been
made with the Assistant Director Customer Care & Solutions pending the outcome of the
Third Level review.
If, before completion of the Director of Utilities' review, additional bills become due
which the customer wishes to dispute, customer shall also deposit with the Assistant
044.
Director Customer Care & Solutions the additional amounts claimed by the Utility to be
due for such additional bills before they become past due. Failure to do so will warrant
discontinuance of utility service to customer in accordance with Electric Utility Rule No.
9.
A. 1. When a customer and the Utility fail to agree en a- bill for electric service,
customer may request a review by the Utility within 15-days of receipt of bill.
The review shall include consideration of whether the customer should be
of time, not to exceed a 12 month period. No termination of service shall be
billing period. - . . . .
2. The customer may, in lieu of paying the disputed bill, deposit with the Director of
_ .. • - - . • -. .. , _ - - •- .. . -- . . S. • ,
depes-it_ .. . .
review.
. . - . - - - - . . . .. - - - _
• - . .•. - -• . • •. . • . . - - '
045
WATER RULE CHANGES
Amendment to Rule No. 4 ESTABLISHMENT AND RE-ESTABLISHMENT OF CREDIT
A. ESTABLISHMENT OF CREDIT: Each applicant, before receiving such service,
shall be required to satisfactorily establish credit which will be deemed established:
1. If applicant makes a cash prepayment by cash, money order, debit card or credit card
to secure payment of bills for water service as prescribed in Water Utility Rule No. 5.
Utility Rule No. 5.
Amendment to Rule No. 5 PRE-PAYMENTS
B. ESTABLISHMENT OF CREDIT: Customers applying for water service are required to
establish credit with Azusa Light & Water prior to receiving service. Residential credit
may be established by either passing a credit check or paying a pre-payment.
Commercial/industrial customers are required to pay a prepayment. Acceptable forms of
prepayment are cash, money order, check, debit card or credit card.
H. FORMS OF PRE-PAYMENT: Acceptable forms of prepayment for Rede l all
accounts include: cash, credit card, debit card, or money order. • ., . . .
certificate of Deposit, made payable to Azusa Light& Water.
046
Amendment to Rule No.9 DISPUTE RESOLUTION PROCESS
When a customer and the Utility fail to agree on a water bill amount, date payment is due,
payment plan, meter tampering charge, water diversion/theft charge, or any other service or
charge related to water service,the customer may request a review by the Utility by the due date
for Current Charges on the original bill. The customer shall follow the Steps below in making an
appeal regarding disputed Utility bills or charges:
STEP 1
Customer shall make verbal request to speak and consult with Customer Operations
Supervisor or Field Services Supervisor (First Level Review). If agreement is not
reached on dispute,customer may verbally request a Second Level review.
STEP 2
Customer shall make verbal request to speak with the Assistant Director Customer Care
&Solutions(Second Level Review). The review shall include consideration of whether
the customer should be permitted to amortize the unpaid balance on account over a
reasonable period of time, not to exceed a 6 month period. No termination of service
shall be effected for any customer complying with the amortization agreement if the
customer also keeps the account current as charges accrue in each subsequent billing
period. The Assistant Director Customer Care&Solutions will document the outcome of
the Second Level review in a letter to the customer within 5 business days of meeting
with customer. The customer may either accept the outcome of the Second Level review
or escalate the dispute to the Third Level.
STEP 3
The customer shall have ten(10)calendar days from the date of the Second Level review
letter to either pay the disputed bill or continue the dispute by requesting a hearing with
the Director of Utilities (Third Level). Should the customer desire to continue the
dispute to the Third Level,the customer shall submit a written request for a hearing with
the Director of Utilities within ten(10)calendar days of the date of the Second Level
review letter and shall deposit a check with the Assistant Director Customer Care &
Solutions in the amount claimed by the Utility to be due within ten(10)calendar days
from the date of the Second Level review letter. The Director of Utilities shall hear and
review the dispute and issue a letter within five(5)business days of meeting with the
customer,and such decision shall be final and end the dispute appeals process. Service
will not be discontinued for nonpayment of the disputed bill when a deposit has been
made with the Assistant Director Customer Care&Solutions pending the outcome of the
Third Level review.
If, before completion of the Director of Utilities' review, additional bills become due
which the customer wishes to dispute, customer shall also deposit with the Assistant
Director Customer Care&Solutions the additional amounts claimed by the Utility to be
04'7
due for such additional bills before they become past due. Failure to do so will warrant
discontinuance of utility service to customer in accordance with Water Utility Rule No. 8.
RULE-NOT-9
A. 4 . When a -customer a -the Utility fail to agree on a bill for water service, customer
. - . - - - . • • • • _ . . • • . a • . - -
• . . • • ; 11, . . • . . .
a a . • a a • . - . . a . • • - • - : • ,. • a VOW . • MB • aa a &
a
. . . . - •. V .
u . a • . • a a • . . . a • a a a • a a a a ab • • . a •• • as
• . . . • IP . • • V • •P . . • • V • I . . . . , V
. . • . 5 . . . . • . V • . . . •
customer complying with the amortization agfeement if the customer also keeps
the account current as charges accrue in each subsequent billing period.
2. The customer may, in lieu of paying the 4isputed b4l-1, deposit with the Director of
Utilities of the City of Azusa the a • : . • • • -- - : : • - - • : : - : • - .
3. Upon receipt of the deposit, the Utility shall review the basis of the billed amount,
communicate the results of review to the parties and make disbursement of the
deposit.
4. Service shall not be discontinued for nonpayment of -the disputed bill when a
deposit has bee .. : . • • - - . • - : : • • _ . . • . • - - . •• _ .
review.
5. Failure of the customer to make such deposit within 15 days after presentation of
the disputed bill and prior to the expiration of a 15 day disconnection of service
• . • . • . • . • • . . a . a • _ e • • . Y • _ a & • •
V • • • 0 V • • V . • • V •
6. If, before completion of the hector of Utilities' review additional bills become
•
•
. . . . •
a •. • • • • . a a - 05 • . . • . . a
. • ' • - .
. . - • . . - . . • . , . • . . • . - -
. . & & a a .. . a .. • . a • - a • - a a
. a • & a a
• •• . . • • . • • V . — . . . . •
service in accordance with Water Utility Rule No. 8.
♦ . . .• . a • . .. : a a -. & a • • • • a • • • • : • • • a a •
•
P . • . .i . • . • •
such determination to the Azusa City Council.
0 4 8
:1h
CNI 6 AZLISr1
K'.4�k 1.
AGENDA ITEM
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES
DATE: OCTOBER 25, 2010
SUBJECT: LANDFILL RATES /WASTE BY RAIL HAUL UPDATE
RECOMMENDATION
It is recommended that the Azusa Utility Board / City Council adopt a motion supporting a
discount of landfill rates at Puente Hills Landfill in order to increase the amount of tonnage
disposed of at the Puente Hills landfill for the purpose of helping the Los Angeles County
Sanitation Districts build up a subsidy fund to reduce the long term cost of Waste by Rail.
BACKGROUND
The Puente Hills landfill is scheduled to close in October 2013. This is significant in that Puente
Hills is the largest landfill in the county permitted to accept 13,200 tons per day of refuse and is
where Azusa's solid waste is disposed of following collection and processing by Athens
Services. Azusa's contract rates with Athens Services for waste processing are based on the
Puente Hills' gate fees, which are currently $38.26 per ton (75% of this gate fee is embedded
into Athens' MRF gate fee). Puente Hills is also strategic from an economic standpoint, and has
traditionally played a key role in controlling regional landfill disposal prices.
As part of the plan to replace the Puente Hills landfill disposal capacity and meet the long-term
disposal needs of the Los Angeles County, the Los Angeles County Sanitation Districts
(LACSDs) purchased the Mesquite gold mine located south of the Salton Sea, and is converting
the spent mine into a landfill. The LACSD is also working on infrastructure to deliver waste to
Mesquite via rail transport and is currently developing various facilities to load waste onto trains.
The "Waste by Rail" project is expected to commence operation sometime in 2012, and one rail
transfer station will be built near the Puente Hills landfill. The gate fees at the rail transfer
station are presumed to be what Azusa would pay for disposal following closure of Puente Hills
049
Landfill/Waste by Rail Report
October 25,2010
Page 2
landfill, unless alternative plans are put into place and agreed to by the City and Athens before
that time. The per ton rates of Waste by Rail are unknown at this time, however, could be
significantly higher than what we are paying today for disposal.
The Waste by Rail project was conceived several years ago and has taken a significant amount of
time, effort and money to develop. In order to finance the project, the LACSD came up with
what was called a "rate levelization plan" around 2005 (See attached chart). The plan was to
raise rates at the Puente Hills landfill in excess of costs to operate Puente Hills and use to the
excess revenue to buy down the future cost of the Waste by Rail project, and then phase in the
true cost of Waste by Rail over a longer period of time. Without the rate levelization proceeds,
the Waste by Rail project was estimated to cost between $75-$80 per ton in the initial years,
2012-13, as opposed to $40 to $50 per ton. Without a subsidy, our solid waste rates could
escalate by over$1 million annually.
One issue reportedly now confronting LACSD is that there has been a significant drop in the
disposal tonnages at Puente Hills Landfill in recent years. This situation is reducing the amount
of revenue available to subsidize the Waste by Rail project. In an effort to regain some of the
lost tonnage at Puente Hills, LACSD staff may be proposing a per ton price discount to large
haulers that meet certain disposal thresholds at Puente Hills, potentially as much as a 7%
discount. The proposal would first need to be approved by the LACSD Board, and Azusa staff
understands that it may be presented to the LACSD Board within the next few months. City staff
urges that the City Council support this proposal if it is presented, as it could lower disposal costs
for City of Azusa ratepayers since landfill costs are passed through to ratepayers.
Also, it is hoped that the discounted landfill rates will cause haulers to deliver more waste to
Puente Hills and that overall revenues to the LACSD will increase and enable LACSD to
continue to build up a subsidy fund for Waste by Rail. If LACSD is unable to lower the cost of
Waste by Rail, this could have several indirect consequences, and mostly these will mean higher
prices to the public for waste disposal. Increased disposal costs could also lead to more rapid
development of high tech facilities called Conversion Technology facilities, which are likely to
be cost competitive with Waste by Rail. It is likely that the future disposal environment will be
very dynamic and various options will become available to the City in the long term. To take
advantage of these future disposal options, it would be advantageous for Azusa to have
flexibility to direct its franchised waste hauler where to take waste collected in Azusa.
FISCAL IMPACT
If the LACSD discounts the per ton landfill rate by about 7%, Azusa ratepayers would see a
slight reduction of about $250,000 per year in overall rates. This would be factored into the next
rate adjustment effective July 1, 2011. If per ton rates of Waste by Rail are not controlled with a
substantial subsidy, refuse rates may have to be increased substantially in 2013, by $1 million to
$1.5 million annually, depending on final per ton gate fees.
Prepared by:
Cary Kalscheuer, Assistant to the Director of Utilities
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AZUSA
CM1 44,4tk•.
AGENDA ITEM
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIE
DATE: OCTOBER 25, 2010
SUBJECT: COMMERCIAL RECYCLING PROGRAM REQUEST FOR PROPOSALS
RECOMMENDATION
It is recommended that the Azusa Utility Board approve attached commercial recycling request
for proposals scope of work and authorize staff to solicit proposals.
BACKGROUND
Currently, all residential, commercial and industrial solid waste is transported to Athens
Services' material recovery facility in the City of Industry. Following MRF processing, the
waste residue is transported to the Puente Hills landfill which is scheduled to close in October
2013. Landfill rates are expected to increase substantially before and after Puente Hills closes.
Since the City's contract with Athens Services passes through increased disposal costs to
ratepayers, refuse rates are highly likely to increase substantially in the years ahead.
Azusa Light & Water staff believes that some businesses in Azusa may be sensitive to higher
disposal costs in this economy and over the next few years as prices escalate. To help interested
commercial waste generators, staff proposes that the City, through a consultant, provide
technical assistance to businesses to help them set up commercial source separated recycling
programs. Many cities have promoted such programs in the past and such programs are allowed
to be implemented by City's contract with Athens Services.
Typically these types of programs are very dependent on the actions by commercial waste
generators for success, and so the City's role is limited to technical assistance. The scope of
work for the technical assistance outreach program to be performed by a consultant is put forth in
052
Commercial Recycling Request for Proposals
October 25,2010
Page 2
the attached request for proposals, and is summarized below in four tasks which would be
implemented over a one year period:
1. Create a technical assistance handbook, complete with a directory of independent
recycling contractors. This would be focused on "how to" set up a commercial recycling
program and be a resource to help businesses network with independent recyclers.
2. Conduct two workshops for businesses on how to set up an onsite recycling program.
These workshops would target the top 200 waste generators in the City and the goal
would be to sign up businesses for a "waste audit".
3. Perform waste audits for businesses at their facilities. Waste audits look at waste
generation and waste flow of a business and identify waste reduction and recycling
opportunities. Recommendations would be put forth on how the business would go about
setting up a recycling program onsite given a particular businesses' waste stream and the
services of recycling contractors. Follow up visits would be provided to encourage and
track implementation activities.
4. Provide the City with periodic reports that will allow staff to monitor implementation
progress. Also prepare a final evaluation report that quantifies materials recycled as a
result of the program, costs reduced or avoided by the program, and documentation of
waste audits performed as a result of technical assistance outreach.
The City's contract with Athens permits businesses to implement source separated recycling
programs and contract with independent recyclers to pick up separated recyclable materials-- so
long as the independent recycling contractors are not paid for collection of recyclables. The
proposed outreach program respects Athens' right to collect waste and will not advocate the use
of contractors that desire to be paid for their services. Hence, the proposed program does not
infringe on Athens' rights.
FISCAL IMPACT
The cost of this outreach program will be reported to the Utility Board following receipt of
proposals. Commercial waste generators or businesses pay an AB 939 fee as part of the refuse
rate schedule. The proposed program is an eligible use of this AB 939 fee revenue and it is
believed that there are adequate funds available to support this type of technical assistance
program.
Prepared by:
Cary Kalscheuer, Assistant to the Director of Utilities
Liza Cawte, Sr. Administrative Technician
053
REQUEST FOR PROPOSALS
BUSINESS RECYCLING PROGRAM
October 26, 2010
Municipal Waste Management Consultants:
Azusa Light & Water requests proposals on recycling program for the City of Azusa for
its commercial customers. The attached document outlines the scope of work for the
program and procedures for developing and submitting consultant proposals.
Proposals must be received by our offices at 729 N. Azusa Avenue, Azusa, California,
91702, by 5:00 p.m. on Thursday, January 6, 2011.
If you have any questions about this request for proposals, please contact Cary A.
Kalscheuer at (626) 812-5174 or by email at ckalscheuer@ci.azusa.ca.us.
Sincerely,
George F. Morrow
Director of Utilities
Attachments
054
Table of Contents
Section Page
Introduction 1
Overview 1
Scope of Work 2-5
Schedule of Deliverables 5
Special Safety Requirements 6
Qualifications of Proposers 6
Proposal Preparation and Format 6-8
General Instructions 9
Consultant Selection Process 9
Proposal Approval and Agreement Execution 10-11
Attachments:
Professional Services Agreement
055
REQUEST FOR PROPOSALS
BUSINESS RECYCLING PROGRAM
INTRODUCTION
The City of Azusa has a population of 48,932 and is located in Los Angeles County
approximately 24 miles east of the City of Los Angeles. In October 2000, the City of
Azusa approved a new agreement with Athens Services for trash collection services and
required that all solid waste collected from residential, multi-family, commercial and
industrial customers be delivered to Athens' Material Recovery Facility ("MRF") located
in the City of Industry. The MRF Program has been successful at helping the City of
Azusa achieve the state-mandated recycling goal of 50% waste diversion, however, the
economics of solid waste disposal are changing and costs are expected to increase faster
than inflation over the next five years. To assist local businesses in controlling disposal
costs, the City desires proposals on a comprehensive commercial recycling outreach
program that will help Azusa businesses to set up source separated recycling programs
and divert additional waste from landfills. This request for proposals (RFP) seeks
proposals from Municipal Solid Waste Consultants with experience in conducting
commercial and industrial waste audits and in implementing source separated recycling
programs using independent third party recycling contractors.
OVERVIEW
The City's MRF contract with Athens Services allows businesses to donate or sell their
recyclables to independent recycling contractors. The City has not actively promoted
commercial source separated recycling since the MRF program began, however, desires
to provide technical assistance to Azusa businesses that wish to start a commercial
recycling program. In general, the City is seeking a consultant to develop and implement
a technical assistance outreach program by performing the following tasks:
• Create a commercial recycling booklet including a list of area recycling
contractors and what materials they collect
• Host workshops for Azusa businesses to present overviews on how to set up a
commercial recycling program
• Perform onsite waste audits for interested Azusa businesses and make specific
recommendations on setting up source separated recycling programs for interested
businesses
• Evaluate the program results and provide a report on materials recovered and cost
savings realized
This RFP provides more details about the above tasks in the next section, Scope of Work.
Consultants are encouraged to draw on their experience in developing the essential tasks
to propose an effective technical outreach program, the results of which are to be
quantified following program implementation through an evaluation report.
1
056
SCOPE OF WORK
Consultants shall generally complete the following tasks in implementing a business
recycling program pursuant to this RFP. Consultant may add, modify or propose optional
tasks which are believed to be relevant and effective at getting businesses to implement
source separated recycling programs or to augment existing programs. All modifications
to the Scope of Work shall be noted in the work plan submitted as part of the
Consultant's Proposal.
General Tasks:
1. Task 1—Develop Commercial Recycling Handbook
Consultant shall develop a Recycling Handbook for Commercial Waste
Generators which includes the following sections. (Refer to Covina Recycling Handbook
for more details).
• Introduction—Background and Overview
• How to Design and Implement a Recycling Program
• Waste Assessment and Identification of Recyclables
• Waste Audit and Technical Assistance
• Recycling Options
• Program Implementation and Monitoring
Appendices:
• Area Recyclers Directory
• Case Studies/Sample Programs of Representative Business Types
• Sample Waste Audit
• Sample Recycling Contract
The recycling directory must include recyclers within Los Angeles County in proximity
to Azusa. Information must include company name, operating hours, contact person,
materials recycled, scope of services, and equipment provided. The directory shall be
reviewed and/or updated, if needed, during program implementation.
2. Task 2-Conduct Business Recycling Workshop(s) and Promote Waste Audits
Consultant shall host at least two workshops for Azusa businesses on commercial
recycling, to promote use of the Handbook and provide basic orientation on how to set up
commercial recycling program utilizing local recyclers. The main goal of the workshops
is to have businesses sign up for technical assistance or a waste audit for their business or
facilities. Consultant shall use a variety of options to promote participation in the
workshop, including email, letters, brochures, the web and telephone. Consultant shall
target the largest 200 commercial waste generators in Azusa, and seek to confirm their
attendance in the workshop. Additional workshops maybe required as needed.
2 057
Consultant shall prepare a power point presentation emphasizing the importance
of recycling, cost benefits of recycling and source reduction, compelling case studies, and
an overview of the technical recycling program assistance available through this program.
Consultant shall seek to have participants of the workshop sign up for a waste
audit of their facilities, and then follow up with participants to schedule site visits and
conduct waste audits.
Consultant shall also use other promotional avenues to obtain commitments from
businesses to have waste audits conducted, including preparation of billing inserts or
webpage content and graphics.
3. Task 3- Conduct Site Visits and Waste Audits
Consultant shall schedule and conduct waste audit at participating businesses
located in the City of Azusa. Waste audit investigations shall:
• Identify waste generation areas and patterns. Consider "upstream" sources of
waste and any opportunities to reduce waste generation through bulk purchasing,
product substitution, or changes in work processes.
• Identify materials that may be recycled and how such materials should be
segregated considering the mix of materials generated, storage area for separated
recyclables, and services of independent recyclers. If there are any existing
recycling programs, consider options to expand the materials which can be
recycled or ways to achieve greater efficiency in recycling existing materials.
• Examine the cost reduction opportunities considering the volume of waste
generated, trash service levels, and opportunity to segregate recyclables and have
those materials collected separately.
• Formulate a set of recommendations specific to each business considering above
factors and opportunities.
Consultant shall perform evaluation of the business's solid waste management
operations, offer consultation on ways to implement or enhance waste reduction
practices, and set up recycling arrangements with recyclers. Consultant shall convey
such information to each business in the form of a report which shall include the
following elements:
Executive Summary
Background
Waste Generation Areas
Waste Composition
Current Disposal/Collection Activities
Current Recycling Efforts
Current Problems
Recycling Service Options
3 058
Cost Effectiveness Analysis
Recommendations
Consultant shall follow up with each business, one or more times within three
months after conducting the site visit, to provide assistance to help the business set up the
program and document the progress, waste diversion that has been accomplished and any
cost savings realized by the business. Consultant shall track such site visits in a log and
submit a brief report for to the City on monthly basis. The report shall contain a short
update on the implementation status of each business and status of the Consultant's
recommendations.
Facility sizes will vary by business and it is desirable that Consultant propose
some hour and cost parameters for waste audits and site visitations in a table format.
Follow sample is provided:
Waste Follow up Total
Facility Size Audit Visit Hours
Hours
Less than 20
employees
20 to 49 employees
50 to 99 employees
100 to 249
employees
250 to 499
employees
Other...
4. Task 4—Reporting Requirements
Consultant shall provide the following reports to AL&W on program status:
• Monthly Activity Report on status of contract tasks, work completed, businesses
visited or contacted, and status of participating businesses in terms of waste audit,
follow up visits, implementation.
• Quarterly Report on progress of business implementation activities, including
amount and type of materials diverted, and cost savings realized by participating
businesses; any lessons that may be of value to other businesses and recyclers
directory update.
• Annual Report: Bound copy of all waste audits conducted with table of contents.
Separate evaluation report, including executive summary, background,
methodology, summary of implementation efforts by all businesses, and tables
4 059
showing amount of materials diverted by each business and cost savings realized
by each business. Report to include analysis and recommendations for future
actions or program activities by the City.
SCHEDULE OF DELIVERABLES
The Consultant shall complete all tasks and deliver Annual Report to City within thirteen
months following contract execution. A suggested timeline for program activities
includes the following:
Task 1—Develop a Recycling Handbook
Consultant shall complete the Recycling Handbook including Directory of Recyclers
within the first two months of contract execution. Finalized materials shall be printed and
submitted within three to four weeks approval of final proof by AL&W. Printing costs
will be paid for separately by AL&W.
Task 2-Conduct a Business Recycling Workshop
While printing of Recycling Handbook is underway, Consultant shall mail invitation to
businesses to attend workshop and prepare power point presentation subject to approval
of AL&W. Consultant shall follow-up with businesses to confirm attendance and shall
coordinate with AL&W the logistics of the workshop. A second workshop shall be
conducted about 4 months following first workshop.
Task 3- Conduct Site Visits and Waste Audits
Consultant shall begin to conduct site visits upon request by businesses. Consultant may
initiate contact with businesses at any time following execution of contract with AL&W,
however, is expected to intensify outreach during the time of and after the workshops.
Waste audits should be completed promptly and written report provided to each business
within 30 days following initial site visit.
Task 4—Other Support Activities and Reporting Requirements
Consultant shall submit following reports within below specified timeframes:
• Monthly reports should be submitted each month starting 30 days after contract
execution.
• Quarterly reports should be submitted quarterly starting 90 days after contract
execution.
• Draft Annual Report should be submitted to AL&W within thirteen months of
contract execution, and review comments by AL&W shall be incorporate into a
Final Annual Report.
5
06O
SPECIAL SAFETY REQUIREMENTS
In the performance of Contract, precaution shall be exercised by the Consultant for the
protection of persons, including employees and property. Consultant shall comply with
all applicable Federal, State, and local laws governing safety, health, and sanitation.
Consultant shall provide all safety devices, safeguards, and protective equipment, and
take any other needed actions on its own volition, or as AL&W may determine
reasonably necessary, to protect the life and health of employees on the job and the safety
of the public, and to protect property in connection with the performance of the work
covered by this Contract. Consultant's personnel shall observe all applicable Ca1OSHA
regulations while at any demonstration facility or other business jobsite. Suitable
clothing, hats, gloves, and shoes meeting Ca1OSHA requirements are required.
QUALIFICATION OF PROPOSERS
AL&W requires information that demonstrates the technical capabilities and experience
of proposers to undertake this program. Qualifications may include, but not be limited to,
prior relevant experience in conducting waste audits, recycling programs, and other
environmental programs. Consultant shall include a list of references that AL&W may
contact to verify information provided prior to awarding of contract.
PROPOSAL PREPARATION AND FORMAT
Consultant's proposal shall be prepared by individuals qualified to fulfill the needs
required by the scope of work for this RFP. Proposal contents shall be typed and
arranged or presented in the following sequence to facilitate evaluation:
Cover letter
Company and staff/qualifications
Work plan
Data Request
Scope exclusions/addenda
Deliverables
Lump sum not-to-exceed fee
Hourly rate schedule
Other consultant commitments
Other
Following include descriptions of each of these items.
1. Cover Letter
The cover letter should introduce the proposal and indicate to whom all proposal
communications should be addressed, including an e-mail address.
2. Company and Staff/Qualifications
This section should contain the following:
a) Name of firm and mailing address, phone and fax number of the proposer's
principal place of business.
b) Mailing address, phone and fax number of the office in which the project team
will work.
c) Mailing address, staffing and degree of participation in study by any other firm or
subcontractor.
d) Overall company consultant experience in waste audit, recycling, solid waste and
other environmental programs.
e) Listing of recent programs conducted by consultant that are of a similar nature to
this RFP.
f) References from at least three recent clients, including project managers' names,
addresses and phone numbers, for which similar services have been provided in
the last three years, by consultant staff to be assigned to this project.
g) Organization chart showing the names and positions of project manager and
personnel to be assigned to this study.
h) Estimate of the man-hours to be expended on the program, totaled for each staff
member participating in this program, including staff from other firm(s)
subcontracting with the Consultant.
i) General resumes, and relevant experience of the project manager and key staff.
These should clearly demonstrate Consultant's qualifications to perform project
required tasks.
3. Work Plan
This section should give an introduction and overview of the program approach, list general
objectives, develop a work plan by breaking down into specific tasks or work elements
clearly associated with the scope of work included in this RFP, and explain the methodology
to be used to complete each task.
Each work plan shall indicate all meetings to be held at AL&W, who will be participating
from the proposer's side.
4. Data Request
This section of the proposal shall itemize all data the Proposer expects AL&W to provide in
implementing this program. This section shall provide a summary of all data required by the
consultant and options for data in the event that AL&W is not able to provide the requested
materials.
062
5. Scope Exclusions/Addenda
In reviewing this RFP, the Consultant may encounter tasks, which, in the opinion of the
Consultant, may be unnecessary, or, may have been omitted. At the Consultant's discretion,
Consultant may identify these tasks, and include any tasks that are deemed necessary by the
Consultant, but are not required by this RFP.
6. Deliverables
Deliverables are material products such as quarterly reports, draft reports, or final reports.
This section shall contain a list of all proposed deliverables as required by this RFP, and list
any changes to the deliverables as the Consultant may recommend.
7. Lump Sum Not-To-Exceed Fee
Consultant shall provide in a table format, the cost for each task, including a listing of the
personnel assigned to each task, hourly rates, and the number of hours each position is
budgeted for each task. This table shall include a lump-sum, not-to-exceed total cost for this
study.
8. Fee Schedule/Hourly Rates
A schedule of hourly rates shall be included for all personnel classifications that will be
utilized in this of study by Consultant.
9. Other Client Commitments
Consultant shall list other clients that are currently being served by consultant, including
pending or anticipated clients that will be served, with staff that Consultant anticipates using
to fulfill its obligation to AL&W under this RFP. Consultant shall further attest to the
availability of key staff to fulfill the needs of this study in a professional and timely manner.
10. Other
This section should contain any additional information the consultant may feel will
strengthen the proposal or be of interest to AL&W.
GENERAL INSTRUCTIONS TO PROPOSERS
1. AL&W's Point of Contact
Upon release of this RFP, all proposer communications concerning this process must be
directed to AL&W's point of contact for this RFP:
Cary A. Kalscheuer
Assistant to the Director of Utilities
Azusa Light &Water
729 N. Azusa Ave.
Azusa, CA 91702
8 063
Telephone: (626) 812-5174
FAX: (626) 334-3163
E-Mail: ckalscheuer@ci.azusa.ca.us
2. Proposer Requests and Questions
Specific Consultant requests and questions concerning this RFP shall be submitted in
writing to the RFP Point of Contact prior to 5:00 p.m. on Wednesday, December 15,
2010. AL&W will make every attempt to send copies of all questions and AL&W's
responses, if any, to all Consultants of record that have requested or received this RFP.
3. Pre-Proposal Meeting
No Pre-Proposal meeting is scheduled for this RFP process.
4. RFP Revisions
Revisions to the RFP, if any, will be issued by AL&W's point of contact to all
consultants of record who have received this RFP.
5. Submittal Address and Deadline
Respondent's proposal in its entirety must be received by Azusa Light & Water no later
than 5:00 p.m. on Thursday, January 6, 2011, at the following address:
Cary A. Kalscheuer
Assistant to the Director of Utilities
Azusa Light & Water
729 N. Azusa Avenue
Azusa, CA 91702
6. Terms of Withdrawal
All proposals shall be firm offers and may not be withdrawn for a period of ninety (90)
days following the deadline dated for submission of proposals noted herein.
7. Disposition of Proposals
All proposals submitted to AL&W in response to this RFP will become the property of
AL&W and will not be returned. All expenses incurred in preparing and submitting
proposals shall be at the sole cost and expense of the Consultant. AL&W reserves the
right to reject any and all proposals submitted in response to this RFP.
CONSULTANT SELECTION PROCESS
Selection of a consultant will be based on evaluation of consultants' qualifications, work
plan, and references. The follow criteria may be considered by AL&W in evaluating
proposals:
9
064
a) Current and past experience in providing tasks requested in this RFP.
b) Clear and concise work plan that is comprehensive and details the methodology to
be used in fulfilling the needs of the business recycling program.
c) Reasonable and well-benchmarked fee compensation schedule.
d) Carefully proposed program implementation schedule that factors in all necessary
tasks and deliverables.
e) Adequate staffing to meet the program schedule milestones and deadlines for
deliverables of AL&W, and workload of other clients
While "low cost proposals" will be considered, AL&W will favor firms whose proposals
appear to offer complete "scopes of work," which will not require change orders or scope
changes later.
PROPOSAL APPROVAL AND EXECUTION
The successful consultant will be required to enter into a professional services agreement
with AL&W which incorporates by reference the negotiated Work Statement and its
payment schedule. The following summarize anticipated approval process and
requirements for issuance of notice to proceed:
1. Utility Board/City Council Approval
The award of a contract will be made within 90 days after the opening of proposals by
approval of the professional services agreement and attached Work Statement. The City
Council may reject any and all proposals or may waive irregularities or informalities in
any proposal if it is in the public's best interest. After award of contract, the City Clerk
will forward the professional services agreement in triplicate to the consultant for
signature.
2. Consultant Obtain Insurance
The consultant shall provide to AL&W the worker's compensation, comprehensive
general and automobile liability, and the professional liability insurance coverages,
endorsements and certifications specified in the attached sample contract. This insurance
shall also be obtained by any subconsultant retained by the consultant.
3. Consultant Execute Contract
The contract agreement shall be signed by the consultant in triplicate and two orginals
shall be returned, together with the insurance, within 15 calendar days from the date of
receipt of notice of award. No contract shall be binding upon the City until completely
executed by the consultant and the City and approved by the City Attorney. Failure to
execute the contract agreement and file acceptable insurance within the time limit may be
just cause for annulment of the award.
065
10
4. Notice to Proceed
Within fifteen(15)calendar days of receipt of agreement from Consultant,AL&W shall
issue a notice to proceed to the Consultant.
11 066
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AZ LI SA
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AGENDA ITEM
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIE
DATE: OCTOBER 25, 2010
SUBJECT: RESIDENTIAL ELECTRIC METER SPECIFICATIONS FOR AUTOMATED
METER READING (AMR) AND AUTHORIZATION TO SOLICIT FORMAL
BIDS FOR 800 NEW AMR METERS
RECOMMENDATION
It is recommended that the Azusa Utility Board approve attached specifications for Residential
Electric Meters for Automated Meter Reading and authorize staff to solicit formal bids for 800
new AMR meters.
BACKGROUND
In 2005, Azusa Light & Water commissioned a study to determine an appropriate meter strategy
regarding automated meter reading (AMR) for residential customers. Based on that study, the
Department began installing AMR meters manufactured in the USA by a company named Itron.
Meter deployment has proceeded at slow/moderate pace since new AMR meter installations have
been limited to the following:
a) Replacement of defective meters found in the field;
b) Hard to reach premises where access is sometimes limited; and
c) New residential construction.
In addition to budgetary impacts, another reason for the measured pace of AMR installations is
that meter device technology continues to evolve and advance. A secondary concern has been the
relatively immature status of AMR meters for water customers since AL&W serves both electric
and water within the City limits.
067
Residential Electric Meters (AMR)
October 25, 2010
Page 2
Azusa Light & Water currently has about 14,000 residential electric accounts. Over the past 5
years, 3,500 units of residential AMR meters have been installed. The present unit cost of these
meters is about $60. An additional 1000 AMR meters are being planned for installation when the
Rosedale housing subdivision is fully completed. On average, the electric utility replaces about
800+ units of residential manual read meters with AMR meters per year.
Recently, a number of electric utilities nationwide have been installing advanced electronic
meters capable of transmitting information via 2-way communication, commonly referred to as
Advanced Meter Infrastructure (AMI). Deploying these advanced electric meters in Azusa's
service area will require significant revamping of the conventional business billing processes,
take some time to fully implement, and require an investment of as much as $5 million. AMI
electric meters, including special data management and billing software modifications, and could
cost as much as $300 per customer.
Staff is looking at ways to further reduce the AMR deployment cost by investigating the
feasibility of using refurbished meters, or doing a broader competitive procurement for the
remaining meters to be replaced. Staff also plans to revisit the 2005 meter strategy study in order
to update its Meter Infrastructure Plan to best address the changing business challenges facing
our municipal utility enterprise. This may include not just electric but also water meters, since
both utility meters will have to share a common platform for data communications and meter
data/information management systems.
In the interim, staff plans to continue with its strategy of limited AMR deployment, while an
updated plan for advanced meter infrastructure is prepared, evaluated, and considered. Pending a
possible change in metering policy, staff recommends continued installation of AMR meters on a
limited basis and requests Utility Board approval of attached AMR specification and
authorization to seek formal bids on additional procurement of AMR meters.
FISCAL IMPACT
The purchase of 800 new AMR meters (about a year's quantity) is estimated to cost less than
$50,000. Electric meter replacement is currently budgeted in the Electric Division annual
Operating Budget.
Prepared by: F. Langit—Assistant Director of Electric Operations
068
4 Itron
Knowledge to Shape Your Future
C; 12L19 C1SD , CISTI.
T 'WaPCENTRON ®
' ,t SF f$.k.�.
CENTRON C12.19 C1SD,C1ST, C1SL
With this solid-state meter,Itron presents a platform for residential metering with the flexibility to adapt as your
r needs expand and change.
` This residential solid-state meter is available with interchangeable personality modules that snap into the
standard CENTRON metrology base.The three multifunction modules available utilize the ANSI Tables protocol
in a Demand module(C1SD),a Time-of-Use(TOU)module with Demand(C1ST),and a Load Profile module
with TOU and Demand(Cl SL).
Non-Volatile Memory
All programming,register,TOU and load profile data are stored in the EEPROM during a power
outage. A battery maintains only the clock circuitry during a power outage(except C1 SD).
Optical Port Communication 1
Each module can be programmed to communicate at 28800,19200,14400 or 9600 baud through
the optical tower.
Self-Read Capability
> Billing data can be stored automatically at programmable times to be read later
> All meters are equipped with two self-read registers.
> The Cl ST and Cl SL modules can be programmed to automatically store up to 12 additional
self-read registers. 1
Load Profile
The Cl SL module provides 144K RAM for up to eight channels of load profile data.
Bi-Directional Metering
>- All three multifunction modules are capable of measuring and displaying delivered,received,net
and unidirectional energy(kWh).
Expansion Capability
An expansion port is available for future UO or communication functions.
13 I
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Standard Features Technical Data
Electronic LCD Display Meets Applicable Standards:
> Polycarbonate Cover ANSI C12.1 -1995
> Demand Reset ANSI C12.10-2004
Optical Tower ANSI C12.20(Class 0.5)-1998
:> Test Mode Push Button ANSI C62.45- 1992
Test LED > ANSI C12.18-1996
> Expansion Port ANSI C12.19-1997
ANSI C12.21
Option Availability > IEC 61000-4-4
> R300CD/CD3 > IEC 61000-4-2
Identification/Accounting Aids FCC Part 15 Class B
FCC Part 15 Subclass C
Reference Information
CENTRON Technical Reference Guide
CENTRON Cl S Specification Sheet
Electricity Price Bulletin
Hardware Specification Form
Product Availability
Meter Class Volts Wire Form Catalog
Version Number
C1SD 100 120 2 1S G980850
C1SD 200 240 3 2S G980852
C1SD 320 240 3 2S G980854
C1SD 20 120 2 3S G980855
Cl SD 20 240 2 3S G980856
C1SD 20 240 3 4S G980857
CN1SD 200 120 3 12S G980860
C1ST 100 120 2 1S G980385
C1ST 200 240 3 2S G980204
C1ST 320 240 3 2S G980389
C1ST 20 120 2 3S G980390
C1ST 20 240 2 3S G980391
C1ST 20 240 3 4S G980393
CN1ST 200 120 3 12S G980394
C1SL 100 120 2 1S G980397
C1SL 200 240 3 2S G980182
C1SL 320 240 3 2S G980400
C1SL 20 120 2 3S G980404
C1SL 20 240 2 3S G980405
C1SL 20 240 3 4S G980407
CN1SL 200 120 3 12S G980408
070
Dimensions
Polycarbonate
A B C D E F G H y
6.29" 6.95" 2.7" 3.16" 4.53" 4.98" 6.29" 6.95" G�
16 cm 17.7 cm 6,9 cm 8 cm 11.5 cm 12.7 cm 16 cm 17.7 cm '
A 8
EC
Shipping Weights
Polycarbonate • E
4 Meter Cartons Approx.10 lbs. 4.54 kg ` F
96 Meter Pallets Approx.240 lbs. 108.86 kg
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Specifications
Power Requirements Voltage Rating:120 V,240 V Operating Voltage:±20%(60 Hz); ±10%(50 Hz)
Frequency:60 Hz,50 Hz Operating Range:±3 Hz
Battery Voltage: 3.6V nominal Battery Operating Range: 3.4 - 3.8 V
Carryover: 10-12 year continuous usage
or 15-year shelf life
Operating Environment Temperature:-40°to+85°C Humidity:0%to 95%non-condensing
Transient/Surge IEC 61000-4-4
Suppression ANSI C62,45-1992
Accuracy ANSI 012.20 0.5 Accuracy Class
General Demand Interval Lengths: Demand Calculation:
Programmable from 1 to 60 minutes Present,Previous,Cumulative,Continuous Cumulative,
Projected,5 Highest,Peak Demand
Time:
Line Sync:Power Line Frequency
Crystal Sync:±0.01%@ 25°C; Battery:±0.003%@ 25°C;
±0.025%over full temperature range ±0.02%over full temperature range
Display:
Nine-digit liquid crystal display Six-digit data height:0.4"
Three-digit code number height:0.24" Annunciator height:0.088"
Display duration:1-15 seconds Three-segment electronic load indicator
Characteristic Data Starting Watts:5 Watts
Burden Data Voltage Circuit:
1.35 W(Form 1S,2S);1.55 W(Form 3S,4S, 12S,25S, 2S CL320)
Current Coil:
<0.5 VA(All Forms)
071
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Itron Inc.
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Itron is a leading technology provider and critical source of knowledge to the global energy and water industries.Nearly 3,000 utilities
tr, worldwide rely on Itron technology to deliver the knowledge they require to optimize the delivery and use of energy and water.Itron
delivers value to its clients by providing industry-leading solutions for electricity metering;meter data collection;energy information
management;demand response;load forecasting,analysis and consulting services;distribution system design and optimization;web-
based workforce automation;and enterprise and residential energy management.
To know more, start here: www.itron.com
/iron
Corporate Headquarters Itron Inc.
2111 North Molter Road Oconee Electricity Metering
Liberty Lake,Washington 99019 313-B North Highway 11
U.S.A. West Union,SC 29696
Tel.:1.800.635.5461 U.S.A.
Fax:1.509.891.3355 Tel.: 1.864.638.8300
Fax: 1.864.638.4950
Due to continuous research,product improvement and enhancements,ttron reserves the right to change product or system specifications Publication 100190,SP-05
without notice.Itron is a registered trademark of Itron Inc.All other trademarks belong to their respective owners.0 2007,Itron Inc. 02/07
072
Specifications for KWH electric meters form 2S
The meter needs to be compatible with the Itron AMR meters reading system used by the City Of
Azusa.
The meter needs to be solid state.
The meter needs to use the hi powered radio
The meter needs to have a 3 year warranty covering manufacture defects.
The meter needs to send the following over the radio
- SCM: ERT standard consumption message (SCM) to Itron's radio-based data Collection
technologies, including handheld computer and vehicle-based mobile AMR units such as MC3
- IDM: Each interval is transmitted nine times through a sliding 45-minute window transmission scheme
- PON: Meter tamper information
Operating Environment Temperature: -40° to +85°C Humidity: 0% to 95% non-condensing
Power Requirements Voltage rating: 240 V Operating voltage: ±20% (60 Hz); ±10% (50 Hz)
Frequency: 60 Hz, 50 Hz Operating range: ±3 Hz
Transmitter Frequency=910-920 MHz—Frequency Hopping
Transient/Surge ANSI C37.90.1-1989
Suppression IEC 61000-4-4
ANSI C62.45-1992
Accuracy ANSI C12.20 0.5 Accuracy Class
Temperature Rise Meets ANSI C12.1 section 4.7.2.9 Specifications
Burden Data Voltage circuit:
1.35 W(Form 1S, 2S)
1.55 W(Form 3S, 4S, 25S, 2S CL320)
Current coil: .05 VA (All Forms)
073
to
AZUSA
\_£U
INFORMATIONAL ITEM
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES
DATE: OCTOBER 25, 2010
SUBJECT: UPDATE ON THE PERFORMANCE OF NEW BUCKET TRUCK EQUIPPED
WITH COMPRESSED NATURAL GAS ENGINE (CNG).
In March 2009, the Azusa Utility Board approved the purchase of a 55' aerial bucket truck for
use in overhead power line construction & maintenance. In February 2010, the vendor delivered
the truck to the Electric Division. It came equipped with a compressed natural gas engine (CNG).
The purchase of this type of truck engine is pursuant to City Council Resolution (#00-C35) for
purchasing heavy duty equipment incorporating alternative fuel.
Unfortunately, after only a few months of normal use, the truck had undergone repairs on several
occasions due to warranty related malfunctions. In addition, the bucket truck chassis/engine
vendor issued a number of recall notices for malfunctions associated with the CNG engine.
There have also been several malfunctions on the boom/lift which required warranty repairs.
Staff has met with management of the company from whom the truck was purchased and
expressed displeasure with the reliability/performance of the newly purchased bucket truck.
While the truck was undergoing repair, the Electric Division had to rent an aerial bucket truck
for emergency use. Rental expenses to date have exceeded $4000 and staff is requesting
reimbursement from the truck vendor.
This update is presented to the Utility Board at this time for information only.
Prepared by:
F. Langit—Assistant Director of Electric Operations
074
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AZ LI SA
:CHT & w';TEP.
INFORMATIONAL ITEM
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES
DATE: OCTOBER 25, 2010 00 /
SUBJECT: UPDATE ON LIGHT & WATER'S STREET BANNER POLICY
In July 2009, Light & Water updated the specifications for banners that are hung by the
Department at its three designated locations:
• On Foothill Boulevard at Coney Avenue;
• On Citrus Avenue north of Alosta Avenue; and
• On Alosta Avenue west of Barranca Street
These designated banner locations are exposed to pedestrians and vehicular traffic, thus helping
to publicize community events to local residents and others. Since banners are hung high above
the roadway, it is imperative that they be properly designed and constructed. Otherwise a failure
could jeopardize the safety of vehicles or pedestrians.
In an effort to improve banner safety, updated banner specifications were adopted last year to
provide guidance to entities acquiring/designing new banners. As such, banners are required to
be of a relatively "heavy" material such as canvas or acrylic with a double hem on all sides, have
wind breaks (slits) at least every 5 feet, and have a sewn-in nylon rope in top and bottom hems.
The updated Banner Specifications and Instructions (attached) are posted on the Department
website for convenience and easy access. Previous banner applicants have been notified both
verbally and with mailed notices about the change in banner specifications.
Light & Water charges a fee for hanging/removing banners. Presently this charge is $580 which
is periodically updated/approved as part of the City's Cost of Service study for municipal
services. The fee is waived for events sponsored by other City Departments.
This Banner Report is provided as information to the Utility Board and does not require action at
this time.
Prepared by: F. Langit, Assistant Director—Electric Operation
075
City of Azusa
A L U S A BANNER DISPLAY APPLICATION FORM
FOR CITY APPROVED NON-PROFIT EVENTS ONLY
Organization
Address City
Contact Person Telephone
Purpose of banner
Date of Event
Please print the banner message in capital letters below:
Banner Size:Minimum-3'Wide X 15'Long, Maximum-4'Wide X 20'Long
Maximum of two(2)locations granted per event.
Banner Location(s): o Citrus Avenue north of Alosta Avenue
o Foothill Blvd. at Coney Avenue o Alosta Avenue west of Barranca Street
Banner Starting Date Banner Removal Date
(Maximum 10 days prior to event)
For City Use Only
o Not Approved
o Banner Installation Fees Paid ($580 per banner)$580X Number of Banners= $
o City of Azusa Event City Sponsored (No Fee)
Approved oAdministration oL&W
By Date
1 of 3
076
BANNER SPECIFICATIONS
& SPECIAL INSTRUCTIONS
BANNER INSTALLATION FEE
In order to recoup the Departments cost service, a fee of Five Hundred and Eighty Dollars ($ 580) per banner is
required to be paid before a banner or banners can be installed. This fee applies to non-city sponsored events.
Excepted from fees are events that are city sponsored.
BANNER SPECIFICATIONS
1. Material: cotton canvas (10 oz. per square yard) or acrylic (9-1/2 oz. per square yard) or other fabric with
equivalent strength.
2. Size: maximum length, 20 feet; maximum width, 4 feet. Minimum 15 feet long and 3 feet wide.
3. Material shall have continuous double-hem on all seams.
4. Minimum of one (1) "U"shaped slits or air passage openings shall be provided for every five feet of banner.
5. Banner shall have brass-grommeted holes at each corner and across the top at 24"maximum intervals,with
"harness"snaps (available at hardware stores) in each hole along top edge for securing to 3/8"steel cable.
Banners without snaps installed will not be hung.
6. Banner shall have 3/8" nylon rope sewn in top and bottom hems with 6' extending from each end.
SPECIAL INSTRUCTIONS
1. Banners will be hung not more than 10 days prior to scheduled event. •
2. Banners will be brought to the office of the Electric Distribution Supervisor located in the Electric Yard, 1020
W. Tenth Street, Azusa, CA 9102 (During office hours only; call 812-5184 for appointment).
3. The name and telephone number of a contact person must accompany any banner.
4. Banners shall be picked up at the office of the Electric Distribution Supervisor within three (3)working days
after being taken down or will be disposed of accordingly.
BANNER LOCATIONS
There are three locations available to display banners, with a maximum of two locations granted per event:
On Foothill Boulevard at Coney Avenue
On Citrus Avenue north of Alosta Avenue
On Alosta Avenue west of Barranca Street
SPECIAL NOTE
All conflicts arising over simultaneous request of banners at the same location shall be resolved by the City Manager
or his designee.
2 of 3
077
BANNER DRAWING
BANNER POLES
a 6 ' -6 ' ■ -
15' min. to ,20 ' max.
GROMMETS EVERY 24"
WITH SNAPS INSTALLED
AT TOP AND FOUR
CORNERS OF BANNER ONLY
f7,____ A
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0
0
OI o 0 0
3 'min—4 'max I I
_11/. L__
r
OPE SEWNBOTTOM HEMS
WIND HOLES
AT EVERY 5'
DY MATERIAL
• (VINYL, NYLON, OR COTTON)
ALL SIDES HEMMED
3 of 3
078
a,. 3
.7c}rf«, "" ^'Str"'t s r °t�- �c '`` i :v iaar
s
AZUSA
c,n7 a W411.1.
INFORMATIONAL ITEM
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES
DATE: OCTOBER 25, 2010
SUBJECT: AMERICAN PUBLIC POWER ASSOCIATION 2011 LEGISLATIVE RALLY
Attached information on American Public Power Association (APPA) 2011 Legislative Rally is
provided for your review and consideration. The conference will be held in Washington, DC on
February 28-March 3, 2011.
At the present time, the Director of Utilities is planning to attend. If you are also interested in
attending this conference, please contact Liza Cawte at 812-5109.
Prepared by:
Cary Kalscheuer, Assistant to the Director of Utilities
Attachment:
Grit
2011APPA.pdf
079
2011 APPA Legislative Rally Renaissance Mayflower Hotel
Registration Form 1127 Connecticut Avenue,NW
February 28-March 3 Washington,D.C.20036
Program Contact:Joy Ditto at JDitto n.APPAnet.orq,202/467-2959 Reservations: 202/347-3000*
Hotel Contact: Janaya Ramdat at JRamdat a(7.APPAnet.orq,202/467-2941
L&R Luncheon Table Contact: Monica Stowe at MStowe a(�APPAnet.orq,202/467-2959 *APPA Room Block Opens on November 1,2010
ATTENDEE INFORMATION(Please print clearly. Reproduce form for additional registrants. Phone registrations will not be accepted.)
Name Title
Organization
Address
City State Zip
Phone Fax E-mail
Emergency Contact Phone E-mail
O Check here if you have a disability and may require special accommodations to participate.
REGISTRATION Please check(✓)the appropriate box: Online, Faxed or Mailed Registration
Legislative Rally, February 28-March 3, 2011 O APPA Member $245.00
O Legislative Rally-ID 2321 0 Nonmember $490.00
Pre-Rally Seminars, February 28
O TBD -ID o00o O APPA Member $TBD
O TBD -io woo O Nonmember $TBD
Please(1)box below if you plan to attend the following events which are included in your registration:
Monday,February 28 5:30 p.m. 0 Welcoming Reception-ID 2995
Tuesday,March 1 9:00 a.m. 0 Legislative&Resolutions Committee Meeting-ID 2997
Noon 0 Legislative&Resolutions Committee Luncheon-io 2998
0 (I would like to purchase additional luncheon ticket(s)at$55.00 per person)-ID 2999
Wednesday,March 2, 7:30 a.m. 0 Legislative Breakfast and Rally-103001
L&R LUNCHEON TABLE RESERVATIONS Benefits of reserved tables:
Table Reservations-10 moo 0 APPA Member $300 per table • Preferential seating at the front of the banquet hall
Number of Table(s) 0 Nonmember $600 per table • Three additional tickets to the luncheon
ORGANIZATION NAME FOR TABLE SIGNAGE: • Signage and advance notice of table location
CONFIRMATIONS/NAME BADGES—Please send my confirmation via 0 Mail or 0 E-mail to:
Pick up registration materials and badges at the APPA registration desk at the Renaissance Mayflower Hotel.
TRAVEL—Travel arrangements and costs are the responsibility of the meeting participants. APPA will not reimburse for changes in travel expenditures regardless of the cause,including the
cancellation of a course,meeting or workshop.
CANCELLATIONS/NO-SHOWS/REFUNDS/SUBSTITUTIONS—Registrants who cancel in writing on or before February 21,2011,are entitled to a refund of their
registration fee,minus a$50 cancellation fee. Registrants who cancel after February 21 will not receive a refund,but attendee substitutions will be allowed for the 2011 APPA Legislative Rally
only. Registrants and no-shows who do not cancel on or before February 21 are responsible for the full registration fee and are not entitled to a refund of their registration fee. Cancellations
must be made in writing and mailed,faxed,or e-mailed to: Merlene(Joy)Arthurs,Registration Manager,American Public Power Association,1875 Connecticut Avenue,NW,Suite 1200,
Washington,DC 20009-5715,fax:202/495-7508,e-mail:JArthurs(a)APPAnet.orq.
PHOTOGRAPHS—By registering for this meeting,I authorize the American Public Power Association(APPA)to photograph me at this event and use such photographs in APPA marketing
pieces(both electronic and print). I understand that I will not be paid for giving this consent.
2011 APPA LEGISLATIVE RALLY
PAYMENT METHOD: All fees am payable in U.S.currency.Nonmembers are required to include payment or provide credit card information when registering.
O Enclosed is my check made payable to: American Public Power Association
O Bill me(members only) 0 Purchase Order#(optional)
Cl Please charge the following: 0 MasterCard 0 VISA Cl American Express Cl Discover
Name as It Appears on Card Name of Attendee
Credit Card Number Expiration Date
Amount to Charge to Card$ Cardholder Signature For APPA Use Only: Order ID#
APPA maintains the right to designate any APPA meeting or session as open only to APPA regular members(public power utilities,rural electric cooperatives,joint action agencies,
state/regional associations). The APPA Legislative Rally is not open to investor-owned utilities or other privately-owned energy companies.
Mail completed form and full payment to our bank lock box: American Public Power Association•P.O.Box 630380•Baltimore,MD 21263-0380
Register online at www.appalegislativerallv.orq•Phone:202/467-2941 or 202/467-2908•Fax:2021495-7508 0 80