HomeMy WebLinkAboutAgenda Packet - January 31, 2011 - UB A 7 1SA
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AGENDA
REGULAR MEETING OF
AZUSA UTILITY BOARD
AZUSA LIGHT & WATER JANUARY 31, 2011
729 N. AZUSA AVENUE 6:30 P.M.
AZUSA, CA 91702
AZUSA UTILITY BOARD
ROBERT GONZALES
CHAIRPERSON
KEITH HANKS JOSEPH R. ROCHA
VICE CHAIRPERSON BOARD MEMBER
URIEL E. MACIAS ANGEL CARRILLO
BOARD MEMBER BOARD MEMBER
6:30 P.M. Convene to Regular Meeting of the Azusa Utility Board
• Call to Order
• Pledge to the Flag
• Roll Call
A. PUBLIC PARTICIPATION
1. (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time,
subject to compliance with applicable meeting rules. Questions to the speaker or responses to the
speaker's questions or comments shall be handled after the speaker has completed his/her comments.
Public Participation will be limited to sixty(60) minutes time.)
1 001
B. UTILITIES DIRECTOR COMMENTS
C. UTILITY BOARD MEMBER COMMENTS
D. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or
Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under
SPECIAL CALL ITEMS.
1. Minutes. Recommendation: Approve minutes of regular meeting on November 22, 2010 as written.
Nov-10 Minutes.pdf
2. Underground Electric Conduits Across Gladstone Street Near Intersection at Duggan Ave.
Recommendation: Approve the selection of MJ Star-Lite Inc. to furnish and install underground electric
conduits across Gladstone Street near intersection at Duggan Avenue in amount not-to-exceed $37,048.
Conduit Replcnt
Bid.pdf
3. Water Main Replacement Project W-266A. Recommendation: Approve the advertisement and
solicitation of bids for Project W-266A, Water Main Replacement in Hilltop Avenue in Azusa and in San
Bernardino Road and Workman Avenue in West Covina.
Water Main Replant
Project W-266A.pdf
4. Hsu-Canyon Filtration Plant Engineering Report. Recommendation: (1) Approve scope of work of
request for proposals (RFP) to prepare the Hsu-Canyon Filtration Plant Engineering Report for the
California Department of Public Health; and (2) authorize staff to solicit proposals from qualified
consultants to prepare said Report.
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RFP for CFP RFP Letter to
Engineering Report.p Engineers DPH Engin(
2
002
E. SCHEDULED ITEMS
1. California Resource Connections, Incorporated (CRC) Funding Request. Recommendation:
Consider (1) Approval of Memorandum of Understanding (MOU) with CRC to provide CRC with
$39,822 in funding for an Educational Community Garden and Compost Demonstration Site at Memorial
Park and authorize the Director of Utilities to execute MOU; and (2) approval of budget amendment for
same amount from Fund 39 to fund the project.
CRC Funding Diagram pdf CRC-Azusa-MOU.pdf CRC Proposal.pdf
Request.pdf
2. Commercial Recycling Program Contract Award. Recommendation: Approve (1) selection of
proposal by E. Tseng and Associates in amount not-to-exceed $128,450 to provide technical services for
the implementation of a commercial recycling program in the City of Azusa; and (2) budget amendment
in same amount from Fund 39 to fund contract award.
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ComRecyclingRpt.pd Tseng-BusinessRecy
f clingProposal.pdf
3. Power Supply/Rate Impact Assessment Tool. Recommendation: (1) Approve the scope of work for a
Power Supply/Rate Impact Assessment Tool; and (2) authorize staff to solicit proposals.
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Rate Assessment Rate Impact
RFP.pdf Spec.pdf
4. February 28, 2011 Utility Board Meeting. (Verbal)
F. STAFF REPORTS/COMMUNICATIONS
1. Update on the Revised Service Agreement for Wholesale Distribution Service between Southern
California Edison and Azusa Light &Water.
9
SCE Metering
Agreement.pdf
3
00 '3
G. ADJOURNMENT
1. Adjournment.
"In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the
meeting or time when special services are needed will assist staff in assuring that reasonable arrangements
can be made to provide access to the meeting."
"In compliance with Government Code Section 54957.5, agenda materials are available for inspection by
members of the public at the following locations: Azusa City Clerk's Office - 213 E. Foothill Boulevard,
Azusa City Library- 729 N. Dalton Avenue, and Azusa Light& Water-729 N. Azusa Avenue,Azusa CA."
4
004
AZUS.A
VONT & 'WATER
CITY OF AZUSA
MINUTES OF THE REGULAR MEETING
OF THE AZUSA UTILITY BOARD/CITY COUNCIL
MONDAY,NOVEMBER 22,2010—6:30 P.M.
The Utility Board/City Council of the City of Azusa met in regular session,at the above date and time,at the
Azusa Light and Water Conference Room, located at 729 N. Azusa Avenue, Azusa, California.
Chairman Gonzales called the meeting to order. Call to Order
ROLL CALL Roll Call
PRESENT: BOARD MEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
ABSENT: BOARD MEMBERS: NONE
ALSO PRESENT: Also Present
City Attorney Ferre,City Manager Delach,Assistant City Manager Makshanoff,Director of Utilities Morrow,
Assistant to the Director of Utilities Kalscheuer, Business Development/Public Benefits Coordinator Reid,
Assistant Director of Electric Operations Langit, Captain Momot, City Clerk Mendoza, Deputy City Clerk
Toscano.
PUBLIC PARTICIPATION Pub Part
None. None
UTILITIES DIRECTOR COMMENTS Dir Comments
Director of Utilities Morrow provided information regarding upcoming item regarding an update on a Power Dir of Utilities
Sales Agreement between the City and the Southern California Public Power Authority for the La Paz Solar Comments
Tower Project. He also provided an update on the San Juan project and alternatives.
UTILITY BOARD MEMBER COMMENTS Brd Mbr Cmts
Moved by Board Member Carrillo, seconded by Board Member Hanks and unanimously carried to approve a Cert of Recog.
Certificate of Gratitude from the City of Azusa to Mr. Bill Baca, field Representative for Senator Gloria B. Baca
Romero, to be awarded at the December 6th City Council Meeting.
Board Member Rocha wished all a Happy Holidays and safe Thanksgiving. Rocha Hpy Hol
Chairman Gonzales asked that the Utility Board Meeting of December 27, 2010, be cancelled in light of the Gonzales
Holidays. City Attorney Ferre responded stating that no vote was needed, only direction to Staff in order to Cancel Mtg
post the notice of cancellation of the meeting.
005
The CONSENT CALENDAR consisting of Items D-1 through D-4, were approved by motion of Board Consent Cal
Member Carrillo,seconded by Board Member Hanks and unanimously carried.Hanks abstained from Minutes. Appvd
1. The minutes of the regular meeting of October 25, 2010, were approved as written. (Hanks abstn) Minutes
2. Approval was given for the selection of Applied Engineering Concepts(AEC)to perform maintenance on Circuit Breaker
seven outdoor vacuum circuit breakers at the Azusa Substation 12kV East in amount not-to-exceed Maint AEC
$16,660.
3. Approval was given for the purchase of a new 40' insulating hydraulic aerial service truck for Electric Pur Aerial Svs
Division and the bid was awarded to Terex Utilities Incorporated in amount not-to-exceed$ 124,984.40 Truck
including tax.
4. Approval was given for the lease of City owned property at the Heck Reservoir on San Gabriel Canyon Site Lease
Road and the City Manager was authorized to enter into and sign the communication lease agreement T-Mobile
with T-Mobile.
SCHEDULED ITEMS Sched Items
Net Generator Payment Schedule. Net Generator
Assistant to the Director of Utilities Kalscheuer presented the background information regarding the item and C. Kalscheuer
stated that staff is proposing a"net"solar energy buy-back rate of 9.041 cents per kWh for FY 11. The rate Comments
equals AL&W's average power supply cost for FY 11 and rate applies only if customers generate more than
they consume over a 12 month period and rate would be administratively recalculated based on future fiscal
year budgets. He responded to questions posed by the Board Members.
Board Member Hanks offered a Resolution entitled:
A RESOLUTION OF THE AZUSA UTILITY BOARD OF THE CITY OF AZUSA,AMENDING AZUSA Res. 10-C88
LIGHT & WATER'S RULES AND REGULATIONS TO INCLUDE A NET GENERATOR PAYMENT Amend L&W
SCHEDULE FOR ELECTRIC UTILITY CUSTOMERS. Rules/Regs
Include Net
Moved by Board Member Hanks, seconded by Board Member Rocha to waive further reading and adopt. Generator
Resolution passed and adopted by the following vote of the Board Members: Payment
Schedule
AYES: BOARD MEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
NOES: BOARD MEMBERS: NONE
ABSENT: BOARD MEMBERS:
Modification of Distributed Solar Program in Compliance with State Senate Bill 1 (SB 1). Solar Pgrm
Business Development/Public Benefits Coordinator Reid addressed the item stating that in 2006 Senate Bill 1 P. Reid
was adopted to make available up to$3 billion in solar rebates over ten years to promote distribution solar in Comments
California. Azusa's share of the state rebate goal is $3 million or about $3000K per year. In June 2006,
Utility Board approved implementation of a solar rebate program in compliance with Senate Bill 1. Since
program inception, Azusa has paid $330K in rebates for 83 KW of production. Current rebate reservations
total $403K for about 125 KW of solar power. He talked about the Solar Rebate Levels and Other Program
Updates. He responded to questions posed by Board Members.
Moved by Board Member Carrillo, seconded by Board Member Macias and unanimously carried to approve Solar Partner-
the updated Solar Partnership Program, which includes a 7%reduction in solar rebate level. ship Program
Updated
11/22/10 PAGE TWO
006
Advanced Utility Meter Infrastructure and Smarter Grid Plan Development. Smart Grid
Assistant Director of Electric Operations Langit presented the subject item providing background information F. Langit
regarding the Smart Meters also called "AMI" or Advanced Metering Infrastructure which allow 2 way Comments
communications between meter and utility. Uses include enhanced customer service,tamper detection,power
quality monitoring, outage management, load forecasting, etc. He stated that there is a need to obtain outside
expertise for the complex activity. The Scope of work would evaluate various facets of plan development.
Moved by Board Member Hanks,seconded by Board Member Carrillo and unanimously carried to approve the RFP Smarter
Request for Proposals(RFP)scope of work for Advanced Utility Meter Infrastructure and Smarter Grid Plan, Grid Plan
and authorize staff to finalize and issue the RFP to solicit proposals. Appvd
Agency Agreement Between Financing Authority for Resource Efficiency in California(FARECaI)and the FARECaI
City of Azusa.
Director of Utilities Morrow presented the FARECaI(Financing Agency for Resource Efficiency in California) G. Morrow
item providing background that it was formed in 1993, it is a Joint action agency under California law,they Comments
have the authority to issue debt for utility projects of which Azusa has outstanding indebtedness. California
Municipal Utilities Association is the administrator and Treasurer for FARECaI and has requested that Azusa
assist them by providing and overseeing auditing and accounting of FARECaI and staff would like to issue an
RFP for the services.
Moved by Board Member Carrillo,seconded by Board Member Hanks and unanimously carried to approve the Agmt
Agency Agreement between FARECaI and the City of Azusa and authorize staff to issue a Request for w/FARECaI
Proposal (RFP)on behalf of FARECaI for auditing, accounting and record-keeping services, in compliance And RFP
with the agreement. Auditing Svs
STAFF REPORTS/COMMUNICATIONS Staff Rpts
Assistant Director of Electric Operations Langit presented the Electric Vehicle Opportunities and Challenges Elect Vehicle
detailing the potential impact EV may have on the Azusa Light&Water. He stated that there will be increased Opportunities
electricity demand in existing residential homes or businesses,potential upgrades of existing electric facilities
serving the premises of EV owners when multiple EV chargers are used concurrently within the area,utilities
Rules & Regulation pertaining to sale of electricity solely used for EV charging, advanced metering and
accounting of EV charging consumption, integration of EV in the overall development of smarter electronic
distribution system and potential economic development for cities that embrace EV. Discussion was held
between staff and Board Members regarding potential impacts. He stated that staff will continue to work to
develop EV charging policies, return to Utility Board early in 2011 with recommendation issues which will
include whether to separately meter, whether to establish a special rate to encourage off peak charging,
AL&W's role, if any, in installing home charging equipment, who pays for external electric system
improvements if any, and promotion/funding of community charging stations.
Assistant to the Director of Utilities Kalscheuer presented the Electric and Water Funds FY 2010-11 First Electric &
Quarter Report summarizing first the Electric 1S` quarter Statistics as follows: Sales at 26% of budget, Water
Revenue at 28% of budget, Operating Expenses at 26% of budget, Capital Outlays at 6% of budget, Net Quarter Report
"income"+$571K(vs-$3.1M FY budget),Debt Coverage of 8.8(1.10 is min.),Cash of$11.7M($12.6M min.
target) and conclusion is modest progress. Water Summary 1S`Quarter Statistics: Sales at 31% of budget,
Revenues at 28% of budget, Operating Expenses at 21% of budget, Capital Outlays at 2% of budget, Net
"income" +$1.1M (vs-$2.4M FY budget), Debt Coverage of 2.3 (1.5 min.), Cash of$26.2M ($25M min.
target), Conclusion is all is well.
Assistant to the Director of Utilities Kalscheuer presented the California Resource Connection River Walk and California
Compost Workshop Report stating that on January 25,2010 the Utility Board approved a request to fund the Resource
two programs. Connection
Programs
11/22/10 PAGE THREE Update
007
The River Walk&Litter Clean-up was held on April 17,2010 where the Clean-up was of a portion of the San River Walk
Gabriel River, total event cost was$31,912, AL&W share was$7,400, attendance was 85 people aged 3-65 &Litter Clean-
year old and 500 pounds of trash was collected. up
The Backyard Composting Workshop was held on April 10,2010 at the North Recreation Center,77 people Backyard
attended including 15 volunteers, the cost of the event was $17,925, AL&W share was $7,425, water Composting
conservation and composting education was provided and 55 composting bins were distributed. Workshop
Mr. Kalscheuer talked about the proposed Community Gardens and stated that information would be provided Community
at another meeting. Garden
Moved by Board Member Carrillo, seconded by Board Member Hanks and unanimously carried to adjourn. Adjourn
TIME OF ADJOURNMENT: 7:38 P.M.
SECRETARY
NEXT RESOLUTION NO. 10-C89.
11/22/10 PAGE FOUR
008
A7 U SA
fi IIT A Y.LfTi
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE SA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES
DATE: JANUARY 31, 2011
SUBJECT: AWARD CONTRACT FOR FURNISHING AND INSTALLING
UNDERGROUND ELECTRIC CONDUITS ACROSS GLADSTONE STREET
NEAR THE INTERSECTION AT DUGGAN AVENUE
RECOMMENDATION
It is recommended that the Utility Board approve the selection of MJ Star-Lite Inc. and award
contract in the amount not-to-exceed $37,048 to furnish and install underground electric conduits
across Gladstone Street near the intersection at Duggan Avenue.
BACKGROUND
In November, 2010, electric crews were scheduled to remove and replace an old segment of
underground 12 kV cable from a power pole to an underground pullbox on Gladstone Street.
This riser cable replacement was part of an upgrade necessary to provide additional capacity for
a commercial electric customer located at 508 Duggan Avenue. (Gale Banks Engineering). The
existing underground riser cable across Gladstone Street is a main 12 kV circuit which serves 13
other industrial buildings along Duggan Avenue south of Gladstone Street and serves part of
Vincent Avenue.
During the process of pulling the replacement cable into the spare conduit and replacing the
existing underground electric riser cables, it was discovered that both the spare conduit and the
adjacent conduit that contains the existing energized riser cables, were damaged. Crews
attempted to ascertain the exact location of the damaged conduits, but determined that it would
be more time consuming, costly and risky to undertake the conduit repairs if the existing riser
cables remained energized. Thus, in order to avoid prolonged service interruption to the
customers served from the existing riser cable, it is recommended that the damaged conduits
009
Furnish and Install Conduits
January 31, 2011
Page 2
across Gladstone Street be replaced with new conduits.
Staff prepared drawing ED2011-1 and solicited informal bids from three contractors pursuant to
Azusa Municipal Code Section 2-520 Public Project Informal Competitive Purchasing
Procedure. Two bids were received and the submitted cost proposals, inclusive of a 10%
contingency allowance, are shown below:
Company Bid Amount
MJ Star-Lite Incorporated $37,048
Perry C. Thomas Construction $37,367
WFConstruction, Inc. Non-responsive
After evaluation of the two bids, staff has determined that the bid of MJ Star-Lite meets all
requirements for this work and is hereby recommended for contract award. Staff will prepare the
Contract document to be entered by MJ Star-Lite and the City.
FISCAL IMPACT
Funds for repairs are available in the FY 2011 Electric Division Operating Budget under account
number 33-40-735-930-6493.
Prepared by: Hien K. Vuong, Electrical Engineer
010
Utility Board Meeting
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January 31 , 2011
Chair Robert Gonzales
azus ,A
LIGH�i h W '
Consent Agenda
November 22 , 2010 minutes
Underground Conduit Replacement
— Gladstone & Duggan
Water Main Replacement Project — West Covina
Water Filtration Plant Engineering Report
AZUSA
CRC Community Garden
& Compost Demonstration Site
Azusa Utility Board
January 31 , 2011
tai Lot AZUSA
Background
California Resource Connections, Inc. has been
involved with the City in environmental programs
— River Walk and Litter Clean-up
— Smart Gardening & Backyard Composting Workshop
CRC , in conjunction with City's Recreation and
Family Services Dept, has proposed
development of a "Public Educational Venue"
4.•
46 Iv:, AZUSA
Project Contributors
Canyon City Foundation
Rivers and Mountains Conservancy
Vulcan Materials
Rainbird Corporation
CalPortland Cement
Misc labor from Sierra High School, Recreation
and Family Services Dept and others
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AZUSA
Proposed Facility
Circle Entry Plaza
— Seating for up to 40 people using large boulders,
concrete benches, portable chairs
"Square Foot Gardening" Demonstration Beds
— Constructed of recycled , broken concrete
Community Garden Circle
— General purpose gathering space
Compost Demonstration Plaza and Garden
Patio
— Multi-purpose space with composting bins ;y
AZUSA
• .
Community1.
Layout
AZUSA LIGHT& WATER CONTRIBUTION:
ACQUISITION OF A LONG-TERM STORAGE STRUCTURE
LABOR 3 MATERIALS FOR GARDEN WALL i TRASH ENCLOSURE
LABOR&MATERIALS FOR CITY STORAGE AREA \
LABOR A MATERIALS FOR.COMMUNITY GARDEN STORAGE AREA GYMNASIUM
I LABOR A MATERIALS FOR COMMUNITY GARDEN PATIOS -)
LABGR-&MATERIALS FOR IRON WORK, GATES&GABION SEATING
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�ENTRY�. GARDEN Y� : l .Y.4.
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DEMONSTRATION
GARDENS HEAD START SCHOOL
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LIGHT & WATE P
Light & Water Contribution
1 Composting Bins & Material Storage $3,690
2 Gather Spaces & Public Access $6, 162
3 Raised Planter Beds $2,760
4 Interpretive Displays $11 ,760
5 Storage & Security $15, 140
1Total Price $39,822
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au * AZUSA
LIGHT & WA
M -O-U
Contains the business arrangements related
to the Community Garden project between
City and CRC
Key terms:
— Funding not to exceed $39,822
— Source of funding is AB939 funds
— City will own/maintain all improvements and underlying
property
— CRC shall maintain insurance coverage as per City policy
— Improvements to be complete NLT May, 2011
to IVMi '� AZUSA
Recommendation
It is recommended that the Utility Board :
— Approve execution of the M-O-U
— Approve a budget amendment to authorize
expenditure of available AB939 funds
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Commercial Recycling
Program
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Azusa Utility Board
January 31 , 2011
AZUSA
LIGH T & WA T E 14
Background
Today, all residential and commercial waste is
processed by Athens at its Material Recovery
Facility (MRF)
Landfill rates are expected to rise over time
due to Puente Hills closure
Increased disposal costs means increased
waste charges to customers
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AZUSA
Commercial Recycling
Some businesses may be sensitive to higher
disposal costs
Staff proposes to provide these businesses
with technical assistance to set up a "source
separated recycling program"
On October 25, 2010 the Utility Board
approved issuance of a RFP for such services
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AZUSA
Program Details
Consultant would assist City with the following :
— Creation of a "how to" Technical Assistance
Handbook
— Hold two workshops on how to set up on-site
recycling .
• Workshops to target top 200 waste generators in
City and encourage sign up for a Waste Audit
— Perform Waste Audits to identify opportunities
— Provide program reports to allow staff monitoring of
program
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AZUSA
RFP Results
. lit
onsult
,. .
HDR Team $156,547 $98,047
SEMCO $220,000 $139,130
E. Tseng & Associates $223,925 $128,450
ReCon Recycling $277,090 N/A
Rincon Consulting $469,625 N/A
Note: Program will target top 200 waste generators but likely only
about 50 will elect to participate in technical assistance program
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AZUSA
LIGH T & 44'
RFP Results
Hours
Consultant Fee Handbook Workshop Field Audit Total Hourly
Audits Reports Hours Cost
E. TSENG $128,450 68 224 378 511 1181 $108.76
SEMCO $139,130 50 176 200 457 833 $157.56
HDR $98,047 180 94 178 134 586 $167.31
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Recommendation
Staff recommends award to E. Tseng & Associates
— Lowest cost per hour proposal
— Over 20 years experience in providing relevant technical assistance
— Broad experience in LA County from small businesses to industry giants
— Worked closely with CalRecycle on Business Waste design
Implementation and Training programs
— Multi-language capability including Spanish, Chinese
— Offered 200 additional hours for field audits and follow-up, this is heart of
program
— Database set-up for individual businesses for tracking/monitoring program
results and master database for City to assist in AB 939 reporting.
— Developed current Los Angeles County Smart Business recycling 0••••
database. 0,0%.
AZUSA
Power Supply & Rate
Assessment Tool
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JanuarY 31 , 2011
AzusA
Background
A number of legislative and regulatory
actions pertaining to renewable energy
and climate change impact Azusa.
The most critical measures include:
— CARB Renewable Electricity Standard
(RES)
— AB 32 (Global Warming Solutions Act)
AZUSA
LIGHT & W A T E.
Renewable Energy Standard
Effective January 1 , 2012
Establishes mandatory four step process
to reach 33% renewable by 2020
Timeframe Renewable Target
2012-2014 20%
2015-2017 24%
2018-2019 28%
2020 and Beyond 33%
' " AZUS .A
AB 32 Cap & Trade
Effective 2012 for electric utilities
Goal to reduce GHG emissions in 2020 to
1990 levels (about a 30% reduction)
Utilities will receive GHG allowances in 2012
based on about 90% of historical levels (2008)
declining about 2% a year thereafter.
Allocation levels to industry groups and
individual utilities still being refined
Avf
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Azusa
Impact
Presently, Azusa has no formal tool for assessing
impacts of RES and GHG regulations on the utility's
power supply programs and electric rates.
There will be a significant number of "moving parts"
due to these regulations and their evolution .
A computerized interactive tool will enable staff to
effectively evaluate a variety of power supply and
market scenarios and the effect of the two regulations
on such .
22
AZUSA
LIGHT & WA
Assessment Tool
" Modules"
Load forecast scenarios
Power resource modeling
Market price assumptions for energy/gas
RES targets, penalties, REC market price
GHG targets, allocations, penalties
Electric rate baseline & assumptions
Financial targets & compliance
Resource Adequacy (capacity) assumptions
Modules for calculating RES, GHG, financial performance
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AZUSA
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Other
Acquisition of proposed Assessment Tool is
consistent with UB approval in September, 2009 to
issue RFP for a Comprehensive Power Supply Study.
After receipt of proposals , however, the utility
implemented only the Lodi Energy Center portion of
the study since RES/GHG rules remained in flux.
Now that rules have been adopted , it is important to
move forward to analyze scenarios and potential rate
implications .
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LIGHT & WA '
Recommendation
It is recommended that the Utility Board
authorize the issuance of a RFP for
development of a computerized " Power
Supply and Rate Assessment Tool " .
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25 AZUSA
February 28 , 2011
Utility Board Meeting
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Staff suggests cancelling this meeting.
AZUSA
Update on SCE Agreement
for CAISO Metering
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Azusa Utility Board
January 31 , 2011
Background
In 2004/2005, SCE installed CAISO certified metering
for the Kirkwall & Azusa Substations.
SCE provided initial design and construction of the
metering and Azusa agreed to reimburse them upon
completion.
In January 2010, SCE finally completed their
accounting work on the project and sent Azusa a bill
for $172,844.
The Utility Board approved this payment (plus other
monthly fees) at its January, 2010 meeting.
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AZUSA
Subsequent Activities
SCE provided detailed cost information in conjunction
with its required FERC filing .
We found that SCE's proposed CPUC-approved fixed
charge rate ( 16.08%) for SCE-financed facilities to be
extraordinarily high.
Negotiations with SCE produced an option that if
Azusa paid upfront for substation metering then the
monthly FCR would be only 4.58% .
Upfront payment would increase from $172K to
$224K.
Monthly charges would drop from $2,882 to $1 ,320.
4 � AZUSA
Update
SCE is proceeding with an updated
FERC filing which allows Azusa to pay
capital costs of CAISO substation
metering in return for lower monthly
charges into " perpetuity" .
30
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AZTS.A
UG HT & WATER
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES
DATE: JANUARY 31, 2011
SUBJECT: APPROVAL TO SEEK BIDS FOR THE INSTALLATION OF PROJECT
W-266A WATER MAIN REPLACEMENT IN HILLTOP AVENUE, IN AZUSA
AND SAN BERNARDINO ROAD AND WORKMAN AVENUE, IN WEST
COVINA
RECOMMENDATION
It is recommended that the Utility Board approve the advertisement for, and solicitation of bids,
for Project W-266A, Water Main Replacement in Hilltop Avenue in Azusa and in San
Bernardino Road and Workman Avenue in West Covina.
BACKGROUND •
The Water Division has a program of replacing water mains that have a history of leaks and/or
may be experiencing flow and pressure problems. The mains to be replaced in this project have
both leak problems requiring constant repair and deliver less flow than is optimal for current
residential area standards. In all, this project will replace approximately 3895 linear feet of 10-
inch ductile iron pipe water main and 50 linear feet of 8-inch ductile iron pipe water main in San
Bernardino Road in West Covina; 415 linear feet of 8-inch ductile iron pipe water main and 260
linear feet of 6-inch ductile iron pipe water main in Hilltop Drive in Azusa; and 2950 linear feet
of 10-inch ductile iron pipe water main, 1020 linear feet of 8-inch ductile iron pipe water main,
280 linear feet of 6-inch ductile iron pipe water main, and 100 linear feet of 4-inch ductile iron
pipe water main in Workman Avenue in West Covina.
A set of plans has been posted for public review at the City Library located at 729 N. Dalton
Ave. in Azusa.
FISCAL IMPACT
There is no immediate fiscal impact to the bidding of this project. This item will be funded from
Capital Improvement Program Budget No. 32-80-000-721-7145/72111A-7145.
Prepared by: Chet F Anderson P.E., Assistant Director - Water Operations
011
* jir
AZUSA
f.11f L Y.'Lff4
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES
DATE: JANUARY 31, 2011
SUBJECT: AUTHORIZE STAFF TO SOLICIT REQUESTS FOR PROPOSALS —HSU -
CANYON FILTRATION PLANT ENGINEERING REPORT
RECOMMENDATION
It is recommended that the Utility Board: (1) approve the scope of work included in attached
draft request for proposals (RFP) to prepare the Hsu-Canyon Filtration Plant Engineering Report
for the California Department of Public Health, and (2) authorize staff to solicit proposals from
qualified consultants to prepare said Report.
BACKGROUND
In July, 2009, the Azusa Light & Water Department (ALW) placed its upgraded and expanded
Hsu-Canyon Filtration Plant (CFP) into operation. Because some equipment did not initially
perform its intended function, adjustments to the Plant operation were necessary until October,
2010, the last adjustment being the KMnO4 dry feed system that is critical to the plant water
disinfection process. The plant has now been fully functional since November, 2010.
DPH has issued an amended permit (Amendment 1910007PA-002) to ALW to operate the CFP
effective May 28, 2009. The Engineering Report that is the subject of this RFP is required by
DPH in Requirement No. 25 of the Amended Permit as follows:
"25. Within 60 days following the first full year of operation of the CFP, the Company
shall submit an engineering report prepared by a qualified engineer describing the
effectiveness of the plant operation. The report shall include results of all water quality
tests performed and shall evaluate compliance with established performance standards
under actual operating conditions. It shall also include a summary of MIT [Membrane
Integrity Test] results, an assessment of problems experienced, corrective actions needed,
and a schedule for providing needed improvements."
012
RFP for Treatment Plant DPH Report
January 31,2011
Page 2
To perform the complex task of compiling and preparing the DPH Engineering Report, the
attached draft Request for Proposals has been prepared to retain the services of a qualified and
experienced engineering consultant.
Following approval of the RFP and authorized solicitation it is anticipated that the RFP for
Consultants to prepare the DPH CFP Engineering Report would be released shortly with
consultant selection and Utility Board approval in March.
FISCAL IMPACT
The fiscal impact of this proposed Engineering Report will be reported in a Staff Agenda Report
to the Utility Board following receipt of proposals in response to the RFP.
Prepared by: Chet F. Anderson, P.E., Assistant Director - Water Operations
AIR
January 31, 2011
Consultant: Consultant Manager
Consultant Name
Address
Suite
City, CA Zip
Reference: Request for Proposals - Provide Engineering Services For:
California Department of Public Health Engineering Report For Azusa's
Hsu - Canyon Water Filtration Plant
Gentlemen:
Azusa Light & Water(ALW) invites your proposal to perform the referenced Engineering
Report for Azusa's Hsu - Canyon Water Filtration Plant (CFP).
General Description of the Project
In July, 2009, the Azusa Light & Water Department placed its upgraded and expanded CFP into
operation. Because of some equipment that did not initially perform its intended function,
adjustments to the Plant operation were necessary until November, 2010, the last adjustment
being the KMnO4 dry feed system that is critical to the plant water disinfection process. The
plant has now been fully functional since November.
The CFP is a pressure membrane plant that is designed to treat surface water to State of
California Department of Public Health (DPH) potable water standards at an ultimate flowrate of
16 Million Gallons per Day (MGD). The CFP is currently equipped and operated to treat surface
water to DPH potable water standards at a flowrate of 12 MGD.
DPH has issued an amended permit (Amendment 1910007PA-002) to ALW to operate the CFP
effective May 28, 2009. A copy of the Amendment is attached (Attachment A) to this Request
For Proposals (RFP).
As stated in the amendment:
"The purpose of this amendment, as stated in the application, is to allow the Company to make
the following modification(s) to the public water system:
- 1 -
014
Construct and operate the Upgraded and Expanded Canyon Filtration Plant (CFP) to treat the
Company's surface water source derived from the San Gabriel River watershed. The CFP
includes a raw water intake structure, pretreatment facilities consisting of flash mix pumps,
flocculation basins, and sedimentation basins with plate settlers, membrane ultrafiltration (UF)
system, 4.0 million gallon (MG) finished water reservoir (clearwell), residuals processing
equipment, membrane feed and finished water pump stations, chemical feed facilities, plant
control system, and emergency power generator. The initial capacity of the CFP is 12 million
gallons per day (MGD), with an ultimate (future) capacity of 16 MGD."
The Engineering Report that is the subject of this RFP is required by DPH in Requirement No.
25 of the Amended Permit as follows:
"25. Within 60 days following the first full year of operation of the CFP, the Company shall
submit an engineering report prepared by a qualified engineer describing the effectiveness of the
plant operation. The report shall include results of all water quality tests performed and shall
evaluate compliance with established performance standards under actual operating conditions. It
shall also include a summary of MIT [Membrane Integrity Test] results, an assessment of
problems experienced, corrective actions needed, and a schedule for providing needed
improvements."
Scope of Services
The consulting firm chosen to perform the Engineering Report will perform the following tasks:
I. Collect and Review Data
Prior to performing the data collection for the Report, Consultant will meet with DPH in Los
Angeles to discuss DPH's expectations and requirements for the content of the Report. The
meeting with DPH will be organized and an agenda prepared for the meeting by Consultant.
Consultant will visit the CFP to review the existing data on the CFP operation using historical
results as available on the ALW computer and paper files including SCADA and lab reports.
ALW staff will be available for assistance in locating data, however the Consultant must be
prepared to complete a substantial amount of the work themselves.
II. Analyze data
Using the data collected in Task I, Consultant will analyze, graph, evaluate, and annotate the data
and lab results collected. Each membrane rack will be assessed in terms of TMP
(Transmembrane Pressure) rise, rate of permeability or resistivity change between CIPs (Clean-
In-Place), performance of chemical CIPs, membrane breakage and repair(pins utilized), change
of pressure decay data over time, etc. Water quality will be assessed in terms of turbidity,
bacterial results, THM (Trihalomethane) results, pH, etc, to satisfy the requirements set forth by
DPH for the engineering report.
- 2 -
015
III. Engineering Report and Coordination with DPH
After completion of Tasks I and II, Consultant will prepare a draft Report to meet DPH
standards, two copies of which will be sent to ALW for review, and Consultant will perform a
concurrent QA/QC review. Consultant will meet with ALW staff to review and comment on the
draft, and subsequent revisions and additions will be added to the draft Report prior to submittal
of two hard copies of the revised draft to DPH for review and comment.
Consultant will receive DPH's comments and schedule a second meeting with DPH. Consultant
will be responsible for organizing and preparing an agenda for the second meeting with DPH to
discuss their comments on the draft. DPH will have the opportunity to provide feedback and
discussion to ensure that their comments are fully addressed.
DPH comments will be incorporated into the final Report and Consultants will prepare 5 hard
copies and an electronic copy for ALW's submittal to DPH.
IV. Additional Coordination with DPH
As a separate item on their proposal, Consultant will provide a cost for coordinating one
additional meeting with DPH if an additional meeting is necessary. The proposed cost of this
additional meeting and the coordination activities that may be involved will be included in the
total cost of the proposal, but this task may be omitted in its entirety if an additional meeting
with DPH is deemed unnecessary by all parties.
Submittals required for this proposal
Consultants proposing on this project shall submit the following along with any other
information the consultant considers supportive:
1. A list of DPH (or DHS) Engineering Reports prepared by Consultant.
2. Resumes of consultant personnel with experience, particularly DPH/DHS Engineering
Report experience, who may work on this project.
3. A complete and current consultant fee schedule.
4. A schedule of insurance coverage. Minimum insurance requirements for consultants are
included in Azusa's Standard Professional Services Agreement attached as Attachment B
5. A recitation of the scope of services proposed including Tasks that may not be discussed
above but which the Consultant believes will be required for the successful completion of
the Report.
- 3 -
016
6. A schedule for completing the Consultant's milestones required for the process of
preparing and gaining approval for the Final Engineering Report
7. A Total fee estimate for the proposed services broken down by cost for each task.
Date and Time Due
The requested proposals shall be submitted to the Light & Water Department second floor desk
on or before 12:00 PM, Monday, March 7, 2011
Consultant selection will be made on the basis of qualifications and experience and cost will be a
factor in the selection.
Please contact Chet Anderson, at 626-812-5209 with questions and requests for additional
information. There will be no Pre-proposal Meeting.
Very truly yours,
Chet F. Anderson, P.E.
Assistant Director of Utilities- Water Operations
cc: George Morrow
Steve Seffer
- 4 -
017
AZ US• A
uur a warry
SCHEDULED ITEM
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES
DATE: JANUARY 31, 2011
SUBJECT: FUNDING REQUEST BY CALIFORNIA RESOURCE CONNECTIONS, INC.
RECOMMENDATION
It is recommended that the Utility Board consider: (A) approval of attached Memorandum of
Understanding with the California Resource Connections, Inc. (CRC) to provide CRC with
$39,822 in funding for an Educational Community Garden and Compost Demonstration Site at
Memorial Park and authorize the Director of Utilities to execute said MOU; and (B) approval of
a budget amendment in amount of $39,822 from Fund 39 to fund the educational community
garden and composting demonstration site project.
BACKGROUND
For the past three years, CRC has successfully coordinated two environmental programs
annually for the City of Azusa -- a River Walk and Litter Clean up Event and a Smart Gardening
and Backyard Composting workshop. Both programs have been supported by funding provided
by City from restricted resources, such as State grants for litter clean up, and the City's AB 939
fee which provides revenue to promote recycling including backyard composting.
This last year, CRC has been working with the City of Azusa's Recreation and Family Services
Department to develop an educational community garden and compost demonstration site at
Memorial Park to serve as a permanent facility that can be used on a regular basis to promote
sustainable living, especially healthy food production, composting, landscape water
conservation, and reuse and recycling of resources.
As noted in attached proposal, this project, referred to in attached as the `Memorial Park
Community Garden and Public Education Venue Project', has already received contributions of
resources from such entities as the Canyon City Foundation, Rivers and Mountains Conservancy,
Vulcan Materials, Rainbird Corporation, CalPortland Cement, and donations of labor from others
018
CRC Proposal
January 31,2011
Page 2 •
like our own Recreation and Family Services Department and Sierra High School. However,
CRC is requesting additional support for this project to complete it and has requested that Azusa
Light & Water consider the attached request for$39,882 for the following project elements:
Task Amount
Compost Bin and Garden Materials Storage $3,690
Gathering Spaces and Public Access 6,162
Raised Planter Beds 2,760
Interpretive Displays 11,760
Storage and Security 15,450
Total $39,822
It is expected that representatives from CRC will be present at the Utility Board meeting to
provide an overview and more detail about the Community Garden and Public Education Venue
project and plans on how the facility will be used.
While Azusa Light & Water has reviewed the proposal and provided comments on earlier drafts,
Azusa Light & Water staff was not involved in the earlier stages of the design of the project.
However, the project will qualify for use of AB 939 fee funds provided the project allows the
City to conduct backyard composting workshops, store and distribute compost bins to residents,
and provides public education information about composting, reuse and recycling of materials,
especially organic materials. This should be the finding of the Utility Board in approving this
project and authorizing the use of AB 939 fee revenues to pay for this project.
Since this is a capital project on public property, staff felt that it was appropriate for CRC to
enter into an MOU which sets forth various terms and conditions for the release of funds and
disposition of improvements once they are completed. A draft of the MOU is attached, and it is
understood that should the Utility Board approve the funding request, the MOU would be subject
to review and approval by the City Attorney.
FISCAL IMPACT
Should the Utility Board approve Azusa Light & Water's support for this project, staff proposes
that AB 939 fee revenue be used and that a budget amendment be approved by the Utility Board
using Fund 39 fund balance. Sufficient AB 939 funds exist to support the proposed CRC project.
Prepared by:
Cary Kalscheuer, Assistant to the Director of Utilities
019
CALIFORNIA RESOURCE CONNECTIONS, INC.
1201 N. Azusa Avenue • Azusa, CA 91702 • 626.969.2491 • www.watershedconnections.org
RESEARCH • EDUCATION • ACTION • LAND
AZUSA LIGHT&WATER CONTRIBUTION:
ACQUISITION OF A LONG-TERM STORAGE STRUCTURE
LABOR&MATERIALS FOR GARDEN WALL/TRASH ENCLOSURE
LABOR&MATERIALS FOR CITY STORAGE AREA
LABOR&MATERIALS FOR COMMUNITY GARDEN STORAGE AREA — GYMNASIUM
LABOR&MATERIALS FOR COMMUNITY GARDEN PATIOS
LABOR&MATERIALS FOR IRON WORK,GATES&GABION SEATING
CITY
YARD
## _
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'% 1 COMMUNITY 5 ; �� P.`—
GARDEN "R I .4 --
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Gi
DEMONSTRATION
GARDENS I HEAD START SCHOOL
f
City of Azusa - Memorial Park
Community Garden & Plaza
tV
O
MEMORANDUM OF UNDERSTANDING
RELATING TO THE IMPROVEMENTS OF THE:
AZUSA COMMUNITY GARDEN
MEMORIAL PARK
320 N. ORANGE PLACE
AZUSA, CALIFORNIA 91702
By and Between,
CITY OF AZUSA
a California municipal corporation
AND
CALIFORNIA RESOURCE CONNECTIONS, INC.
a California non-profit organization
1201 N. Azusa Avenue
Azusa, CA 91702
(626) 969-2491
January 2011
021
MEMORANDUM OF UNDERSTANDING RELATING TO
AZUSA COMMUNITY GARDEN IMPROVEMENTS
1. PARTIES AND DATE.
This Memorandum of Understanding ("MOU") relating to the Azusa Community Garden
Improvements is made this day of , 2011 ("Effective Date"),between
the City of Azusa, a California municipal corporation organized under the laws of the State of
California ("City"), and California Resource Connections, Incorporated, a California non-profit
organization organized under the laws of the State of California ("CRC"). Azusa and CRC are
sometimes referred to individually as "Party" and collectively as "Parties" throughout this MOU.
2. RECITALS.
WHEREAS, the California Resource Connections, Inc. (CRC)has received grant funding
from the Canyon City Foundation and Rivers and Mountains Conservancy to seed fund and design
the installation of a community garden and public education space at the property located in
Memorial Park, 320 N. Orange Place, Azusa, California, 91702 (hereinafter"Property"); and
WHEREAS, the Property can be used for holding workshops and hands-on community
education events related to gardening,composting, landscape water conservation,healthy living and
sustainability topics; and
WHEREAS, significant in-kind support through labor and material donations have been
received from program partners, who will be commemorated by having their name and/or logo
incorporated into a mural adjacent to the Community Garden; and
WHEREAS,CRC determined it did not have enough funds to complete the improvements at
the Property due to additional permanent features being added into the overall Community Garden
Concept; and
WHEREAS, the CRC has requested funding from the City of Azusa for certain
improvements to the Property which includes: (1) Compost Bins and Materials Storage, (2)
Gathering Spaces and Public Access, (3) Raised Planter Beds, and (4) Interpretative Displays; (5)
Additional Secure Storage; and
WHEREAS, the educational content to be taught at the Community Garden regarding the
beneficial uses of yard waste and vegetative food waste,e.g.,composting,including storage facilities
for compost bins and compost demonstration equipment, are eligible uses of AB 939 fee revenue;
NOW, THEREFORE, the Parties adopt this Memorandum of Understanding and agree to the
following terms and conditions:
022
3. TERMS & CONDITIONS.
3.1 Community Garden Project. Parties agree that this MOU is intended to set forth the
obligations of each Party with respect to completing work to construct the Community Garden
Project, hereinafter referred to as "Project", located in Memorial Park.
3.2. Construction and Design. Parties agree that the Project shall be constructed according to the
design and concept provided by CRC in attached Exhibit A,which includes entry plaza,security wall
and storage bins, iron and gabion fencing, and educational material and tool storage.
3.3. Project Cost and Improvements. Parties agree that the following Tasks or Improvements
and corresponding costs represent the maximum amount which the City of Azusa agrees to fund
through this MOU:
TASK 1: Composting Bins and Garden Materials Storage $3,690
TASK 2: Gather Spaces and Public Access 6,162
TASK 3: Raised Planter Beds 2,760
TASK 4: Interpretive Displays 11,760
TASK 5: Storage and Security 15,450
GRAND TOTAL: $39,822
3.4.1 CRC's Obligations. CRC agrees to be responsible for completing all work to be performed
in constructing outstanding Community Garden improvements, including contracting with qualified
contractors, scheduling work, and coordinating work with staff from the City's Recreation and
Family Services Department. CRC shall also be responsible for purchasing any supplies,equipment,
and materials, necessary to furnish outstanding items to complete the Project.
3.4.2 Insurance Requirements. CRC agrees to require its contractors and subcontractors certificate
of insurance against claims for injuries to persons or damages to property which may arise from or in
connection with the completion of the Project improvements. Such insurance shall meet the City's
minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as
broad as the latest version of the following: (1) General Liability: Insurance Services Office
Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and
(3) Workers'Compensation and Employer's Liability:Workers' Compensation insurance as required
by the State of California and Employer's Liability Insurance.
(B) Minimum Limits of Insurance. Contractor shall maintain limits
no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury,personal injury and
property damage. If Commercial General Liability Insurance or other form with general aggregate
limit is used, either the general aggregate limit shall apply separately to this Agreement/location or
the general aggregate limit shall be twice the required occurrence limit; (2)Automobile Liability:
2 023
$1,000,000 per accident for bodily injury and property damage; and(3)Workers'Compensation and
Employer's Liability: Workers' Compensation limits as required by the Labor Code of the State of
California. Employer's Liability limits of$1,000,000 per accident for bodily injury or disease.
3.4.2.1 Insurance Endorsements. The insurance policies shall contain the
following provisions, or Contractor shall provide endorsements on forms supplied or approved by
the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall be endorsed
to state that: (1)the City, its directors, officials,officers, employees, agents and volunteers shall be
covered as additional insured with respect to the Work or operations performed by or on behalf of
the Contractor, including materials,parts or equipment furnished in connection with such work;and
(2) the insurance coverage shall be primary insurance as respects the City, its directors, officials,
officers,employees,agents and volunteers,or if excess, shall stand in an unbroken chain of coverage
excess of the Contractor's scheduled underlying coverage. Any insurance or self-insurance
maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be
excess of the Contractor's insurance and shall not be called upon to contribute with it in any way.
(B) Automobile Liability. The automobile liability policy shall be
endorsed to state that: (1)the City,its directors,officials,officers,employees,agents and volunteers
shall be covered as additional insureds with respect to the ownership, operation, maintenance, use,
loading or unloading of any auto owned, leased,hired or borrowed by the Contractor or for which the
Contractor is responsible; and(2)the insurance coverage shall be primary insurance as respects the
City, its directors,officials,officers,employees,agents and volunteers,or if excess,shall stand in an
unbroken chain of coverage excess of the Contractor's scheduled underlying coverage. Any
insurance or self-insurance maintained by the City,its directors,officials,officers,employees,agents
and volunteers shall be excess of the Contractor's insurance and shall not be called upon to
contribute with it in any way.
(C) Workers' Compensation and Employers Liability Coverage.
The insurer shall agree to waive all rights of subrogation against the City, its directors, officials,
officers, employees, agents and volunteers for losses paid under the terms of the insurance policy
which arise from work performed by the Contractor.
(D) All Coverages. Each insurance policy required by this
Agreement shall be endorsed to state that: (A)coverage shall not be suspended, voided,reduced or
canceled except after thirty(30)days prior written notice by certified mail,return receipt requested,
has been given to the City; and (B) any failure to comply with reporting or other provisions of the
policies, including breaches of warranties, shall not affect coverage provided to the City, its
directors, officials, officers, employees, agents and volunteers.
3.4.2.2 Separation of Insureds;No Special Limitations. All insurance required
by this Section shall contain standard separation of insureds provisions. In addition,such insurance
shall not contain any special limitations on the scope of protection afforded to the City, its directors,
officials, officers, employees, agents and volunteers.
3.4.2.3 Deductibles and Self-Insurance Retentions. Any deductibles or self-
insured retentions must be declared to and approved by the City. Contractor shall guarantee that,at
3 024
the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-
insured retentions as respects the City, its directors, officials, officers, employees, agents and
volunteers; or (2) the Contractor shall procure a bond guaranteeing payment of losses and related
investigation costs, claims and administrative and defense expenses.
3.4.2.4 Acceptability of Insurers. Insurance is to be placed with insurers with
a current A.M. Best's rating no less than A:VIII, licensed to do business in California, and
satisfactory to the City.
3.4.2.5 Verification of Coverage. Contractor shall furnish City with original
certificates of insurance and endorsements effecting coverage required by this Agreement on forms
satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed
by a person authorized by that insurer to bind coverage on its behalf,and shall be on forms provided
by the City if requested. All certificates and endorsements must be received and approved by the
City before work commences. The City reserves the right to require complete,certified copies of all
required insurance policies, at any time.
3.4.3 Hold Harmless. CRC agrees to hold the City of Azusa harmless from any and all claims for
injuries to persons or damages to property which may arise from or in connection with the
completion of the Project improvements.
3.4.4 Indemnity.CRC agrees to indemnify the City of Azusa against any and all claims,demands,
causes of action, costs, expenses, liability, loss damage or injury, in law or equity, to property or
persons in any manner arising out of or in connection with the performance of this Project or this
MOU, including without limitation the payment of all consequential damages.
3.4.5 Project Schedule. CRC agrees to complete all work by , 2011 and CRC
shall make every effort to open the Project to the public during April and Clean Month.
3.4.6 Invoices and Supporting Documentation. CRC agrees to provide invoices and supporting
documentation to the Director of Recreation and Family Services within 10 days of completion of
Project Tasks, in amount not-to-exceed costs listed in Section 3.3 of this MOU.
3.4.7 Excessive Costs. CRC agrees that it shall solicit additional funding or in-kind support
through corporate sponsors; federal, state and private grants; water agencies; and or congressional
appropriations,for all Project costs which exceed those amounts iterated in Section 3.3 of this MOU,
in order to complete Project to the satisfaction of the City of Azusa.
3.5.1 City of Azusa Obligations. The City of Azusa agrees to provide funding to CRC in amount
not-to-exceed those costs listed in Section 3.3 of this MOU.
3.5.2 Cooperation and Inspection. The City of Azusa Department of Recreation and Family
Services agrees to work with CRC and provide timely inspection of Task Work to be completed
pursuant to this MOU.
3.5.3 Payment Processing. The City of Azusa authorizes the Director of Recreation and Family
Services to approve all invoices by CRC for work performed to complete Project in accordance with
this MOU. All such approvals for payments of task work shall represent that the work performed by
4
025
CRC is complete and acceptable to the City of Azusa for purposes of releasing payment to CRC. If
an invoice cannot be approved, staff from the Department of Recreation and Family Services will
notify CRC in a timely manner of the reasons why said invoice is not approved. All approved
invoices will be paid by the City of Azusa within 30 days of receipt.
3.6 Property Ownership and Maintenance. Parties agree that all improvements and equipment
purchased pursuant to this MOU by CRC and its contractors or subcontractors to complete Project
shall become property of the City of Azusa. The City of Azusa's Department of Recreation and
Family Services shall be responsible for all ongoing site maintenance.
3.7 Permitted and Discontinued Use of Facilities. Once the Project is complete, it is the
understanding of Parties that the facility is to be used for community gardening, workshops and
hands-on community education events related to gardening, composting, landscape water
conservation,healthy living and sustainability topics. Parties agree that ongoing use of facilities for
these purposes will be at the sole discretion of the City of Azusa, and such permitted use may be
revoked at any time for any reason whatsoever, including but not limited to,the facility becoming a
public nuisance; cost of maintenance; or lack of public interest.
3.8 Authority to Enter into Agreement. The City and CRC warrant that they have all requisite
power and authority to execute and perform this MOU. Each person executing this MOU on behalf
of their Party warrants that he or she has the legal power, right, and authority to execute this MOU
and bind his or her respective Party.
3.9 Recitals Incorporated. The Recitals set forth in this MOU are incorporated as part of the
mutual understandings of this MOU.
IN WITNESS WHEREOF,the City and CRC have caused with this MOU to be executed by
their respective duly authorized representatives as set forth below:
CITY OF AZUSA CALIFORNIA RESOURCE
CONNECTIONS, INC.
George F. Morrow, Director of Utilities
Richard A. Thomas, President
DATE: DATE:
Approved as to Form:
City Attorney
5 026
CALIFORNIA RESOURCE CONNECTIONS, INC .
1201 N. Azusa Avenue • Azusa, CA 91702 • 626.969.2491 • www.watershedconnections.org
RESEARCH • EDUCATION • ACTION • LAND
PROPOSAL
(Revised January 21, 2011)
MEMORIAL PARK PUBLIC EDUCATION GARDEN & COMPOST DEMONSTRATION SITE
City of Azusa/ Memorial Park
Project Description
The public education garden and compost demonstration site is part of the overall Memorial Park Community
Garden and Public Education Venue Project that is being implemented by California Resource Connections, Inc.
(CRC)with support from the City of Azusa Recreation Services Department and a host of generous partners. The
project is partially funded through a grant from the Canyon City Foundation and a supplemental grant from the
Rivers and Mountains Conservancy. Additional in-kind funding has been provided through labor and material
donations including the City of Azusa Recreation Services, Vulcan Materials Corporation, Rain Bird Corporation,
Rivers and Mountains Conservancy, CalPortland Cement, and Sierra High School, among numerous other
planning team and site volunteer participants.
The vision for this project focuses on education and sustainable living specifically as it pertains to composting,
landscape water conservation, healthy food production, efficient use and reuse of resources, and recycling. The
project site has been provided by the City of Azusa Recreation Services Department which will also manage and
maintain the site once CRC has fully installed the project's various components. The overall space has been
designed to be a multi-use demonstration site and gathering place for conducting periodic educational workshops
on composting techniques, water conservation, native-and regionally-approproate garden design, edible
gardening, and recycling, as well as providing a space for a host of other topics that can be presented. The design
includes four(4)gathering spaces of various sizes for this purpose.
■ The Circle Entry Plaza is the largest public education space seating up to 40 people with a combination of
seating options—large boulders, permanent concrete benches, portable chairs provided by the City of
Azusa, and lawn chairs brought by participants. This space provides flexibility to present different kinds of
programs and varying numbers of participants. Presenters have adequate space for display tables,
portable composting bins and support equipment, and program-related interpretive materials. The adjacent
decorative fencing can be used to attach posters, banners, and other supporting materials. The entry plaza
has also been designed as a stand alone public space that is attractive and useful to year-round visitors to
the park during all park hours. It includes shade trees and landscaping that demonstrates attractive garden
design using native plant species and compatible, non-native plant species that can be replicated in smaller
home landscapes. The design includes a high efficiency irrigation system and maximized permeable
surfaces to allow stormwater to infiltrate rather than runoff during storm events.
■ The "Square Foot Gardening" Demonstration Beds are immediately behind the decorative fencing and
consist of raised planter beds dedicated to teaching about square foot gardening and other highly efficient
forms of food production including how to use compost in the garden. The demonstration beds will be
installed and maintained by Square Foot Gardening experts and the Head Start Program adjacent to the
site. The raised beds will be constructed using recycled broken concrete. The gathering space around the
demonstration beds include a permanent concrete bench that will accommodate up to 12 people seated
with an additional 12 more standing or sitting on portable chairs.
▪ The Community Garden Circle is a general purpose gathering space that is found at the center of the
interior community garden space and is surrounded by individual garden plots. This space can be used as
one station in a series of educational stations set up for a major public education event. This is the smallest
of all gathering spaces but can accommodate a minimum of 10 people standing or sitting on portable
027
CALIFORNIA RESOURCE CONNECTIONS, INC.
1201 N.Azusa Avenue • Azusa,CA 91702 • 626.969.2491 • www.watershedconnections.org
RESEARCH • EDUCATION • ACTION • LAND
chairs. It can also be used to display temporary and/or semi-permanent interpretive displays on
composting and smart gardening during events.
• The Compost Demonstration Plaza and Garden Patio is located at the rear of the community garden.
This is a multipurpose space that focuses attention on actively used,permanent composting bins that
recycle green waste materials from the community garden and entry plaza for reuse in the garden. Healthy
compost requires regular maintenance and a commitment of time,material,and energy. As part of the
establishment of the Azusa Community Garden,a garden club or association is being created to work with
the City of Azusa Recreation Services Department to manage and maintain the interior community garden
portion of the overall project. In part,the association will be producing the material to be composted in the
permanent composting demonstration bins and will be responsible for maintaining healthy composting
practices at the site for public education purposes as well as reuse of compost materials in the community
garden itself. The surrounding gathering space consists of a combination of stablized decomposed granite
and broken concrete patio surfaces. Seating for events includes permanently placed boulders and wood
benches,as well as portable chairs and standing room as necessary. Above the compost bins,the North
Recreation Center wall will include a permanently-mounted mural that depicts composting and smart
gardening techniques to be used during workshops and throughout the year by the garden plot users.
Additionally,this area will include a Conex storage container to secure garden education materials,tools,
and other supplies. The exterior of this structure will be used to present temporary and/or semi-permanent
interpretive displays for use during education events.The space can accommodate a minimum of 25
people around the composting bins. The garden patio area can also be broken up into two or more
stations as part of a series of stations for a major public education event.
Overall,the Memorial Park Public Education Garden and Compost Demonstration site can accommodate up to 95
participants during a large event. Additionally,the site is adjacent and connected to the North Recreation Center
(NRC)within Memorial Park. The NRC,as appropriate,can be used in conjunction with outdoor educational
activities conducted at the site. This use significantly expands opportunities at the garden venues to conduct
compost and garden educational events,particularly events that are multifaceted or that could contain vendor and
resource representatives to assist participants.
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CALIFORNIA RESOURCE CONNECTIONS , INC .
1201 N . Azusa Avenue • Azusa, CA 91702 • 626.969.2491 • www.watershedconnections.org
RESEARCH • EDUCATION • ACTION • LAND
PROPOSED BUDGET NEED
(Revised January 21 , 2011)
Task Description Cost Donated Materials
TASK 1 ACTIVE COMPOSTING DEMONSTRATION BINS AND GARDEN MATERIAL STORAGE
Materials $0.00 • Block and associated construction
materials are being donated.
■ Concrete to be provided by
CalPortland at a discounted rate. _
Installation $3,690.00
Construct 75 linear feet of partition walls to
create active composting bins, compost and
garden soil storage, and other garden-
related material storage. Cost includes labor
and equipment (cement mixer, grout pump,
etc.).
Purpose and Value
Provide a multi-use facility that includes permanent bins for active and on-going composting activities
and storage of bulk garden materials. Composting and storage bins will be managed for everyday
use by the Azusa Community Garden "association". Compost created at the site and other stored
materials will be used in operation of individual garden plots and for the adjacent "Circle Entry Plaza"
public education garden. Permanent compost bin structures will provide an active compost
demonstration site for special purpose uses including composting workshops and various edible and
water conservation gardening workshops.
TASK 2 GATHERING SPACES AND PUBLIC ACCESS
A Broken Concrete Paving
Materials $0.00 • Mortar and sand to be donated
• Broken concrete has been
donated by the Rivers and
Mountains Conservancy/
Watershed Conservation
Authority from the Duck Farm site
along the SG River.
• Broken concrete loading and
transportation to the garden has
been donated by America West
Landscape, Inc.
• Broken concrete will be sized,
sorted, and placed by community
volunteers and the California
Conservation Corps.
Installation $3,000.00
Install approximately 1 ,000 square feet of
broken concrete paving — in sand and/or
mortared — for public education entry plaza,
walkways, and rear garden patio. Includes
labor only.
B Interlocking Pavers
Materials $0.00 • Pavers and associated
construction materials are being
029
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CALIFORNIA RESOURCE CONNECTIONS, INC .
1201 N. Azusa Avenue • Azusa, CA 91702 • 626.969.2491 • www.watershedconnections.org
RESEARCH • EDUCATION • ACTION • LAND
donated.
■ Concrete to be provided by
CalPortland at a discounted rate.
Installation $3,162.00
Install approximately 493 square feet of
interlocking concrete pavers in sand at two
circle gathering areas. Includes labor and
equipment(paver saw, vibrating plate, etc.). _
Purpose and Value
Provide a multi-use, year-round facility that includes public gathering spaces and safe access within
an existing park context. Newly paved areas will include the Circle Entry Plaza, the Compost
Demonstration Plaza and Garden Patio, and walkways connecting these two public gathering
spaces. These spaces are intended for use by multiple audiences including ongoing community
garden users, workshop and education program participants, and general park visitors. The Circle
Entry Plaza will be open to all public users during park hours. This area will consist of recycled
broken concrete surrounding permeable decomposed granite and interlocking pavers made from
recycled materials. The Compost Demonstration Plaza and Garden Patio will be open to community
garden users including the Head Start Program at all times and open to general park visitors during
hands-on education programs. This area will consist of a large patio made from recycled broken
concrete and decomposed granite surfaces. Interconnecting walkways consist of poured concrete
lined with recycled broken concrete.
TASK 3 RAISED PLANTER BEDS
Materials $1,200.00 • Mortar and sand to be purchased
• Broken concrete has been
donated by the Rivers and
Mountains Conservancy/
Watershed Conservation
Authority from the Duck Farm site
along the SG River.
• Broken concrete loading and
transportation to the garden has
been donated by America West
Landscape, Inc.
Installation $1,560.00
Construct four 4'xl O'xl 8" raised planter
beds out of broken concrete in garden for
gardening method demonstration purpose
and dedicated disabled accessibility to
garden facilities.
Purpose and Value
Provide a site within the community garden for year-round demonstration of Square Foot Gardening
techniques as well as appropriate use of compost in a garden setting.The raised planter beds are
located behind decorative security fencing to ensure health of plant material for use in educational
events and to allow regular and secure maintenance by Head Start staff and youth. Raised planter
beds and associated permanent seating are to be constructed using recycled broken concrete.
TASK 4 INTERPRETIVE DISPLAYS
Materials and Installation $11,760.00 • Panels, displays, and graphic
Four 2'x3' panels for semi-permanent, design to be purchased.
"revolving"displays mounted on the
decorative fencing; One 3'x3' event and
garden information sign and bulletin board
to be mounted adjacent to the garden gate;
Five 3'x3' panels for semi-permanent,
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CALIFORNIA RESOURCE CONNECTIONS, INC .
1201 N. Azusa Avenue • Azusa, CA 91702 • 626.969.2491 • www.watershecconnections.org
RESEARCH • EDUCATION • ACTION • LAND
"revolving"displays mounted on the Conex
storage unit; and Two free-standing 2'x3'x5'
moveable interpretive displays with
permanent information and space to mount
program specific information.
Purpose and Value
Provide semi-permanent and/or revolving display panels and free-standing interpretive displays for
use year-round and during special composting and gardening education events. Additionally, graphic
design template would be developed for easy updates and special needs posters, banners, and
interpretive panels. Interpretive display panel topics will include recycling, composting, smart
gardening, use of native plants, water conservation, and rainfall capture and use in the garden.
TASK 5 STORAGE AND SECURITY
A Decorative Fencing w/ Interpretive &Workshop Panel Space
Materials and Installation $11,100.00 • Iron posts and iron mesh for
One 10-foot gate, seven sections of fence, gabion base have been
galvonized mesh, iron frame 2"x2"x1/8", and purchased and installed.
solid round pickets 1/2"x3/8". • Decorative iron pickets, fence
sections, and double gate to be
purchased.
• Broken concrete has been
donated by the Rivers and
Mountains Conservancy/
Watershed Conservation
Authority from the Duck Farm site
along the SG River.
• Broken concrete loading and
transportation to the garden has
been donated by America West
Landscape, Inc.
B Secure Storage
Materials and Installation $4,350.00 • Conex shipping container to be
8'wide x 20'long x 8' high Conex shipping purchased.
container for storage of education materials,
compost bins, and other garden program
materials.
Purpose and Value
Decorative fencing and on-site storage facilities will provide needed security to protect composting
and gardening demonstration sites, educational materials to be stored on-site, and individual plot
gardens during non-event hours. Decorative fencing will provide the background for mounting semi-
permanent and revolving compost, smart gardening, and water conservation interpretive panels, as
well as garden and event information panels. Decorative fencing will also provide a backdrop to post
workshop materials during events held within the Circle Entry Plaza. The Conex storage unit will
provide a background for mounting semi-permanent and revolving compost, recycling, smart
gardening, and water conservation interpretive panels, as well as garden and event information
panels.
TOTAL REQUEST $39,822.00
031
$1 ,
A_7USA
TIGHT d, AATEk
SCHEDULED ITEM
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE : SA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILIT
DATE: JANUARY 31, 2011
SUBJECT: COMMERCIAL RECYCLING PROGRAM CONTRACT AWARD
RECOMMENDATION
It is recommended that the Utility Board approve: (1) selection of proposal by E. Tseng &
Associates in an amount not-to-exceed $128,450 to provide technical services for the
implementation of a commercial recycling program in the City of Azusa; and (2) budget
amendment in same amount from fund 39 to fund contract award.
BACKGROUND
At its regular meeting on October 25, 2010, the Utility Board approved the issuance of a Request
for Proposals (RFP) for municipal solid waste management consulting services to provide
technical assistance to businesses to help them set up a commercial source separated recycling
program, decrease waste taken to landfill and reduce their disposal costs. With the closure of
Puente Hills Landfill in 2013, it is expected that landfill rates will increase substantially and so
the Azusa Light & Water staff believe there will be continuing interest by businesses in how
costs can be reduced.
The following proposals were submitted by the RFP deadline to the Azusa Light & Water
offices:
Consultant Cost Cost
200 Waste Audits 50 Waste Audits
HDR Team $ 156,547 $98,047
SEMCO $ 220,000 $139,130
E. Tseng & Associates $ 223,925 $128,450
ReCon Recycling $ 277,090 N/A
Rincon Consulting $ 469,625 N/A
After reviewing qualifications, experience, work plan, and cost, staff narrowed down the
selection to three consultants: HDR Team, SEMCO, & E. Tseng & Associates.
032
Commercial Recycling Contract
January 31,2011
Page 2
Although the recycling program will target the top 200 biggest waste generators within the City,
staff recognizes that fewer businesses are likely to actually participate in the program. Based on
input from the consultants, including their actual experience in other cities, we can expect that
about 50 businesses will take advantage of the free technical assistance in the form of waste
audits through this program outreach effort. Once we have concrete examples of "success
stories" we will likely get additional interest next year. Hence, in considering this initial
program phase, the cost and task hours of the top three proposals were evaluated based on 50
audits. The table below shows the consultant budgeted hours broken down for each of the work
activities specified by the RFP Scope of Work, lump sum amounts and hourly cost based on all
hours:
Lump Sum
Fee Workshop Field Audit Total Hourly
Consultant (inc.costs) Handbook Outreach/Actual Audits Reports Hours Cost
SEMCO $139,130 50 176 200 457 883 $157.56
E. Tseng&Associates $128,450 68 224 378 511 1181 $108.76
HDR Team $98,047 180 94 178 134 586 $167.31
Staff has reviewed additional information and product samples requested for further evaluation
and 2-3 former or current clients of each consultant were contacted for reference.
On lump sum fee value, it appears that HDR Team's proposal is lower than E. Tseng and
Associates. However, there is a significant difference in the number of hours to perform each
task especially regarding field audits. While the lowest cost proposed by HDR Team was
considered, staff would like to recommend E. Tseng & Associates (ET&A) to be awarded one
year contract to administer the City's business recycling program in amount not-to-exceed
$128,450 with the following justifications:
• Eugene Tseng has the most extensive experience in providing business technical
assistance for over 20 years in different jurisdictions and agencies including the Los
Angeles County, City of Los Angeles, CalRecycle, Bureau of Sanitation, and other cities
with businesses ranging from small strip mall businesses (Starbucks, Kinko's) to multi-
national industrial giants (Toyota, Honda). His team was originally formed at the request
of EPA/Cal EPA specifically to assist businesses in waste reduction/recycling.
• E.Tseng has worked closely with CalRecycle on Business Waste Design Implementation
and Training programs, diversion measurement method, uniform waste characterization
method, and is intimately familiar with various relevant regulatory and pending
regulations regarding commercial recycling.
• Multi-language capability in Spanish, Chinese, and Indonesian.
• ET&A proposed 130 additional hours for outreach and workshop which is a vital part in
getting businesses' participation.
• 200 additional hours for field audits, including follow-up, which is the heart of the
program. These additional hours are important for businesses that may need more hands-
on help with setting up the program, documentation, monitoring program progress, how
to train staff, and assistance in finding specific markets for non-traditional recycling
materials.
• In addition to the periodic reports, ET & A will include setting up of database for
individual businesses for tracking and monitoring recycling program results with
integrated environmental benefits calculator to measure GHG, energy used etc. This
database can be used after one year so businesses can continue to monitor and compare 0 3 3
Commercial Recycling Contract
January 31,2011
Page 2
future waste and recycling program data. ET & A will also set-up a master database
which allows for queries by material type and generate reports that can be used in the
City's annual AB 939 reporting. The lead staff for database programming served as the
Calrecycle's statistical methods instructor.
• The team developed the current Los Angeles County Smart Business Recycling database.
Azusa will benefit from any current change in the industry.
Payments to consultant will be based on actual hours performed for each task but will not exceed
the proposed cost. Program results will be evaluated after one year and based on the results, the
Utility Board can decide whether or not the City should expand the program to a second phase to
cover more businesses within the City of Azusa.
FISCAL IMPACT
The cost of the proposed program is $128,450 and it is an eligible use of AB 939 fee revenue.
There are adequate funds available to support this type of technical assistance program; however,
a budget amendment is required to authorize use of funds for this program purpose.
Prepared by:
Cary Kalscheuer, Assistant to the Director of Utilities
Liza Cawte, Sr. Administrative Technician
Attachment:
Proposal by E. Tseng & Associates
034
Response to "Request for Proposals"
Business Recycling Outreach and
Technical Assistance Plan
City of Azusa
January 2011
E. Tseng and Associates, Inc.
30023 West Rainbow Crest Drive
Agoura Hills, CA 91301
Telephone: 818-802-7111
Fax: 818-889-5458
E-mail: etseng(waol.com
035
1. TITLE PAGE
Name of Proposer:
Proposer/Contractor:
Contact Person: Eugene Tseng
E. Tseng and Associates, Inc.
30023 West Rainbow Crest Drive
Agoura Hills, CA 91301
Telephone: 818-889-8628
Cell: 818-802-7111
Fax: 818-889-5458
e-mail: etseng(daol.com
Title of Service Requested:
Business Recycling Program
Authorized Person:
Eugene Tseng is the authorized person to make representations for the Proposal team.
Date of Submittal:
January 6, 2011
This proposal is firm and irrevocable for ninety days from the date above.
2
036
2. TABLE OF CONTENTS
Page
3. Transmittal Letter 4
4 Company and Staff Qualifications 5
5. Work Plan/Technical Approach 14
6. Data Request 29
7. Scope Exclusions/Addenda 30
8. Deliverables 31
9. Lump Sum Not-to-Exceed Fee 33
10. Hourly Rate Schedule 35
11. Other Consultant Commitments 36
12. Other 36
ATTACHMENTS:
EXAMPLE OF BEST MANGEMENT PRACTICES(REFERENCE)
ACKNOWLEDGEMENT BY CIWMB(Cal Recycle)TO E.TSENG
RESUMES OF PROJECT STAFF
3
037
3. TRANSMITTAL LETTER
E. Tseng and Associates, Inc.
30023 West Rainbow Crest Drive
Agoura Hills,CA 91301
Telephone: 818-802-7111 Fax: 818-889-5458 etseng(d aol.com
January 6, 2011
Mr. Cary A. Kalscheuer, Assistant Director of Utilities
Azusa Light and Water
729 N. Azusa Avenue
City of Azusa, CA 91702
Re: Letter of Transmittal: Response to Request for Proposal
Dear Mr. Kalscheuer,
E. Tseng and Associates, Inc. is please to submit this proposal for providing technical services
for developing and implementing the "Business Recycling Program".
Eugene Tseng is the authorized person to make representations for the proposal team.
Eugene Tseng
E. Tseng and Associates, Inc.
30023 West Rainbow Crest Drive
Agoura Hills, CA 91301
Telephone: 818-889-8628 Fax: 818-889-5458
e-mail: ctscng()aol.com
We have an appreciation and in-depth understanding of the work that needs to be accomplished
for this proposal and will work within the time period required. We believe our team is the best
qualified to perform this engagement because our experienced team of Business Recycling
Consultants has extensive experience in business assistance, and is uniquely qualified to
complete this scope of work to provide business assistance. Our proposal team pioneered most
of the business assistance protocols /methodologies and environmental metrics utilized in this
industry, and have developed many award winning business assistance programs in Southern
California.
This proposal is firm and irrevocable for ninety days from the date above. Thank you very much
for the opportunity to provide this valuable service to your department.
Sincerely,
Eugene Tseng
President, E. Tseng and Associates
4 038
4. COMPANY AND STAFF QUALIFICATIONS
4.1 Principal Place of Business/Mailing Address for Project Team:
E. Tseng and Associates, Inc.
30023 West Rainbow Crest Drive
Agoura Hills, CA 91301
Telephone: 818-802-7111 Fax: 818-889-5458
e-mail: etseng@aol.com
4.2 Overall Consultant Experience:
E. Tseng and Associates' proposal team has the most extensive experience with providing
business technical assistance for waste reduction and recycling. We have been in business and
have been conducting business waste reduction and recycling technical assistance and outreach
programs for over sixty(60) cities for over 20 years. E. Tseng and Associates have worked with
Business Improvement Districts (BIDs) in the City of Los Angeles (in conjunction with the
Bureau of Sanitation)to setup independent third party recycler programs with businesses to
implement source separated recycling programs(at no cost to businesses).
In the last 15 years, our staff/team has provided on-site waste reduction/recycling assistance to
over 10,000 businesses in California(in over 50 cities). Business range from very small strip
mall businesses (e.g., Starbucks, Kinkos, etc:)to regional hospitals, to corporate campuses of
multi-national industrial giants (e.g., Honda, Toyota, Raytheon, etc.), including large semi-
autonomous entities such as airports (San Diego International Airport and Dallas/Fort Worth
International Airport.
Experienced Staff
We propose only to utilize staff with extensive experience in conducting business waste
reduction/recycling technical assistance and setting up independent third party recycling
programs. Most of our proposed staff(e.g.,Julie Hast, Betsy Stoeven, Scott Hill, Karl Wong,)
have been conducting business waste recycling audits on an average for more than 8 years,with
several proposed staff with over 10 years experience with well over 2000+businesses each. All
of our proposed staff have conducted business assistance with on previous a previous Smart
Business Program.
Denis Keyes will be the database programmer/manager, and will also be involved with data
quality control/quality assurance. Denis Keyes and Eugene Tseng developed the current LA
County Smart Business database. Denis Keyes has unmatched qualifications in the area of
statistical analysis. Denis Keyes served as the CIWMB's statistical methods instructor through
a special interagency agreement with Cal EPA. Denis Keyes also worked with Eugene Tseng to
develop the statistical/GIS analytical tools used by the City of Los Angeles for"environmental
justice"analysis.
•
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039
•
Foreign Language Capability:
Our proposed Business Recycling Consultant personnel have capability in Spanish, Chinese
(Mandarin)and Indonesian (Malay). We have found that these two languages are an absolute
must for dealing with the smaller and medium sized businesses. Chinese and Hispanic
businesses are a rapidly growing segment of small businesses for many of the jurisdictions that
our team has worked in. .
Dedication of Staff:
One of the unique characteristic of our staff is that we have been all working together for a
number of years, some for almost 20 years. Business waste reduction/recycling and the
"environment" are a PASSION. It is not"just a job". All of our proposed personnel are
involved with outside activities that relate to the environment, such as teaching recycling, e.g.,
teaching at elementary schools (Julie Hast), member of Rainforest Foundation (Scott Hill),
teaching at UCLA Engineering(Karl Wong, Eugene Tseng), building a house out of recycled
materials (Scott Hill). We passionately believe in the goal and the importance of the business
assistance programs. We believe that businesses can make a significant impact on the
environment.
Extensive In-House Training:
The Business Recycling Consultants are all cross-trained so that each person is well rounded but
also have specialty areas they have extensive experience. Experience has shown that cross
training allows flexibility, as cross-trained staff can fill in for each other as needed. As the
project develops, each Business Recycling Consultant will develop specific expertise, for various
business types e.g., manufacturing, schools, hospitals, etc, as well as in various materials types,
paper, plastics, C & D, etc. Each person will participate in developing upgrade training for each
other for the purpose of cross training. This methodology has worked very well with the other
Business Recycling Consultants currently working with other Southern California jurisdictions.
Training will be offered to any City of Azusa staff that wishes to attend.
Benchmarking and "Continued Improvement" Ethic:
Most of the protocols and methods utilized in business waste audits were pioneered by E. Tseng
and Associates and the proposed personnel. E. Tseng and Associates was originally formed at
the request of the EPA/Cal EPA specifically to assist businesses in waste reduction/recycling
and environmental sustainability. The methodologies that have been developed by our proposed
team and currently utilized in the Smart Business effort is the "benchmark" of business
assistance. Even so, we are constantly striving for better methods for motivating people and
businesses to implement waste reduction and recycling.
Our team and staff is constantly improving upon our waste reduction/recycling methodologies
and sharing the learned field experience in our internal cross training program. Our
methodologies are recognized to be the benchmark in the industry and our team actually provides
training to other consulting firms, trash haulers, and personnel from many jurisdictions.
E. Tseng and the proposed staff are currently developing the Business Waste Reduction and
Recycling training materials for the CIWMB / UCLA Engineering Extension's Waste Recycling
6
040
/MSW Management Certificate Training Program. The training is based upon the
methodologies/protocols develop and utilized in the Los Angeles County Smart Business
Program and also form the City of Vernon and the City of Los Angeles.
This training is also being developed in cooperation with the SWANA (Solid Waste Association
of North America). UCLA plans to make this training available thru their distance learning on-
line training program. Our dedication to education/training requires our team to always be
striving to create the teaching or reference models. This goal sets the highest level for business
technical assistance; and also requires us to be constantly incorporating innovative methods to
make business assistance more effective.
E. Tseng and Associates, Inc. specializes in developing and providing technical assistance,and
developing recycling and environmental sustainability education/training programs for
businesses. We develop reference protocols and methodologies along with the environmental
metrics, as well as the education/outreach materials associated with those efforts.
In 2008 to the present, we provided business waste reduction and recycling outreach assistance
to the City of Los Angeles,the County of Los Angeles, and the City of Vernon, and also
developed recycling training materials for UCLA. We are actively working with UCLA
Engineering Extension in designing their on-line(distance learning)training program on
teaching how to conduct business waste reduction and recycling assessments, and how to
implement and evaluate the programs.
The proposal E. Tseng and Associates team has worked together on various business outreach
contracts and our team is literally a family of environmentalists.
Example 1: E. Tseng and Associates has worked with the City of Los Angeles for the last 20
years on business recycling assistance. Our team was selected for developing the references for
the"best management recycling practices" for every specific major business/industry type (based
on the Standard Industrial Classification). We target the businesses that have the largest
potential for recycling and conduct on-site business waste reduction/recycling visits to assist in
the implementation of programs. The scope of work for businesses involves everything from
helping to draft environmental mission statements,negotiating with the trash/recycling service
providers, and conducting employee training/workshops, and recycling equipment selection. E.
Tseng and Associates have provided training to City staff and supervised their program.
Businesses audited ranged from city departments, various types of small businesses, hospitals, to
complete entertainment centers, e.g. LA LIVE, Staples Center, etc.
Example 2: Dr. Tseng and the proposed business assistance staff pioneered the"functional
waste audit" for businesses, on behalf of the U.S. EPA and the United Nations. E. Tseng worked
with the Cal Recycle(formerly CIWMB) and the California Resource Recovery Association
(CRRA) to conduct business waste reduction and recycling auditing training to staff/consultants
from over 200 jurisdictions. In addition, Dr. Tseng was retained by the CIWMB to conduct the
same training to over 300 "State Facilities"representatives/staff for the AB 75 (State Facility
recycling requirement)rollout by the CIWMB. Much of this effort has been done in
conjunction with the City of Vernon, which serves as a test jurisdiction for new waste reduction
and recycling methods for businesses. We have been working with the City of Vernon on
business assistance and developing environmental sustainability assistance for the last 10 years
on an ongoing basis. The new waste recycling methods and auditing protocols are continually
updated into the training program developed by UCLA Engineering and Cal Recycle(CIWMB).
7
041
Example 3: E. Tseng and Associates team conducted one of the most extensive waste
reduction /recycling technical assistance efforts at a corporate campus of multi-national the
industrial giant, Toyota Motor Sales facility in Torrance (5000+ employees), and implemented
an extensive waste reduction /recycling program that resulted in a"zero disposal to landfill".
This achievement was recognized by Cal EPA and the Governor's office, and Toyota was
awarded the "Governor's Environmental Leadership Award" in 2007 for the most outstanding
waste reduction and recycling program. We are now developing the national rollout to assist
Toyota achieve zero disposal at every facility in the U.S.
http://www.mswmanagement.com/mw 0804 thinking.html
Example 4: Dr. Tseng and the staff assisted the City of Carson in organizing and
implementing their business technical assistance program. The City of Carson businesses won
fifty (50) CIWMB (now Cal Recycle) Waste Reduction Awards Program (WRAP) awards in
1998, the most ever given to any one jurisdiction in a single year. The City of Carson also won
the CIWMB "Trashcutters Award" for the most innovative waste reduction and recycling audit
program, which utilized a private public partnership approach.
Example 5: E. Tseng and Associates was the County of Los Angeles' Business Recycling
Technical Assistance contractor for over six years. One of our most significant achievements
while being the L.A. County's Smart Business program contractor was that the County program
was nationally recognized by the Walt Disney Company as "Best Management Practices" for a
business assistance program and winning a CIWMB "Trashcutter's" award.
Example 6: At the request of the United Nations and the U.S EPA, Eugene Tseng developed
and taught the first university level course at UCLA's MBA program at the Anderson Graduate
School of Business Management, in which waste reduction/recycling and environmental issues
are taught as part of the MBA program along with business management principles, in a course
titled"Business and the Environment". The "functional audit" was taught as part of the MBA
curriculum. With over sixty of the Fortune 500 businesses participating in the program, our team
has an unparalleled access to what key motivators and what upper management needs to be able
to implement waste reduction and recycling programs.
Over 90% of business waste reduction and recycling best management practices case studies
utilized in the international UCLA Engineering Extension's Recycling/MSW Management
Certificate Training Program was developed from actual business audits conducted by the staff
of E. Tseng and Associates (other 10% are international examples from the European Union and
Asia). Much of the curriculum related to business waste reduction/recycling, as well as the
"environmental metrics" (quantification protocols)was developed thru the efforts of our business
recycling team, each member also participate in mentoring and teaching.
As a Charter Member of the U.S. EPA National Advisory Council for Environmental Policy and
Technology, Eugene Tseng was asked by the EPA to specifically develop business technical
assistance programs. The following examples demonstrate that our business waste
reduction/recycling assistance work are considered"best management practice" and the
"benchmark"of the industry, as well as to demonstrate our dedication and unmatched in-depth
experience.
We hope to utilize the businesses from the City of Azusa to become "best management
practices"case study examples as part of our effort.
8
042
Professional Employees and Organizational Chart:
We currently have 6 professional-level staff that conducts business waste assistance assessments
and one professional database/statistician. Detailed resumes are provided in the Attachments
Name Role
Eugene Tseng, Principal Project Director, Technical Director developing protocols and
(E.Tseng and Associates) methods, and will provide overall technical direction and
oversight Also responsible for providing the most current
training, and environmental metrics methodologies, metrics
information. Will conduct highly technical site visits requiring
integrated systems input to waste reduction/recycling,
including updating greenhouse gas (AB 32) environmental
metrics measurement protocols related to recycling
Yu Yue Yen Project Management; provide day to day project operational
coordination.
Julie Hast Technical Management; provide day to day technical and audit
protocol coordination (including QA/AC). Senior Trainer
Karl Wong Senior Business Recycling Consultant/Auditor, Workshop
coordinator, speaks Chinese (Mandarin), Trainer
Denis Keyes Database management, senior statistician, environmental
justice specialist, also data QA/QC
Scott Hill Senior Business Recycling Consultant/Auditor,
Workshop Speaker/ coordinator, Trainer
Betsy Stoeven Senior Business Recycling Consultant/Auditor,
Workshop Speaker/ coordinator, speaks Spanish, Trainer
Eugene Tseng
Project Director
I i
Yu Yue Yen Julie Hast
Project Manager Project Manager
Operations/Admin Technical
Betsy Stoeven Scott Hill Karl Wong Denis Keyes
Senior Auditor Senior Auditor Senior Auditor Database Management and
Environmental Metrics
9 .
043
4.3 References:
1. City of Vernon
Contact: Mr. Lew Pozzebon, Director of Environmental Health Dept.
Telephone: 323-583-8811 LPozzebon(?a,ci.vernon.ca.us
Contract Term: Year 1999—Present
Annual Contract Value: Approx: $50,000 - $150,000 per year
Project Descriptions:
E. Tseng and Associates have been conducing approximately 100 business waste reduction
and recycling assessments per year since 1999. Business waste recycling assessments/audits
also include providing technical assistance on environmental sustainability issues. The City
of Vernon assisted in pioneering many of the protocols and environmental metrics utilized in
business assistance programs. The City of Vernon has been a pilot research"test
jurisdiction"for Cal Recycle/UCLA Engineering Extension's Recycling/MSW Management
Program(for testing new methods to increase business recycling), and have been testing the
various programs and documentation protocols/methods for meeting the requirements of the
new mandatory commercial sector recycling law. We also developed a complete new base
year study for the City of Vernon.
2. City of Los Angeles, Department of Public Works,Bureau of Sanitation
Contact: Ms. Karen Coca,AB 939 Program Manager
Karen.Coca(a�lacity.org
or George Payba
george.paybaAlacity.org
Telephone: 213-485-3698
Contract Term: Year 1990—Present
Total Contract Value: Approx: $250,000(current contract)
Annual Contract Value: Not Applicable, ongoing/on-call basis
Project Descriptions:
A. Business Waste Assessments/Assistance&AB 939 Assistance (from 1990 to
Present)
E. Tseng and Associates has worked with the City of Los Angeles for the last 20 years on
business recycling assistance. Our team researched the"best management recycling
practices" for every specific major business/industry type (based on the Standard
Industrial Classification). We developed targeting strategies for the businesses that have
the largest potential for recycling and conduct on-site business waste reduction/recycling
10
044
visits to assist in the implementation of programs. E. Tseng and Associates has been
conducting extensive education and outreach to the businesses in the City of Los Angeles
over the last two years, as well as working to develop the long term tracking and
reporting database for the City's business recycling program.
Dr. Tseng served as the Technical Director for the City's $1.5 million dollar Solid Waste
Generation Study in 1990 and provided the technical oversight for the City. We also
recently conducted recycling(and environmental sustainability)training for City of Los
Angeles recycling staff and for the staff of businesses audited.
B. Waste Characterization and Disposal Capacity Studies
E. Tseng and Associates conducted a Regional Eight-County Disposal Capacity for the
City of Los Angeles that encompasses the counties of Los Angeles, Ventura, Orange, San
Bernardino, Riverside, Imperial, Kern,and San Diego. Methodology utilizes advanced
statistical tools and modeling and is GIS (Geographical Information System) mapping
enabled. Also currently assisting the City of Los Angeles to develop the Los Angeles
Area Regional Agency. Assist in drafting the Joint Powers Agreement, organizing
jurisdictions; develop technical methods to calculate a new regional agency baseyear
diversion rate. E. Tseng rovided technical oversight on the methodology of the Year
1990 Solid Waste Generation Study,Year 1995 and Year 2000 New Base Year Studies
and for the citywide generator based waste composition study for the City of Los
Angeles. Provided training on waste composition analysis and on waste reduction and
recycling audits.
C. Residential Curbside Recycling Residual Waste Characterization Study
Conducted the Bureau of Sanitation's Residential Curbside Recycling(Blue Bin)
Residual Waste Characterization Study. This is one of the nation's most extensive waste
characterization studies designed to assess the collection efficiency, MRF recovery
efficiency, and the level of contamination in the City of Los Angeles residential curbside
recycling program. Study utilized both physical field sorting and visual sorting protocols
and integrated"functional"characterization as a tool to determine potential methods of
improvement in the operation of the program in an effort to reduce contamination. The
study resulted in significant findings that will be utilized in reducing contamination.
3. Cal Recycle (formerly, California Integrated Waste Management Board)
Contact: Gary Petersen (former CIWMB Board Member)
gnetersen3@verizon.net
Telephone: 310-720-2020
Contract Term: (Interagency Grant to UCLA)
Total Contract Value: Approx: $500,000 (Cumulative Total)
A. Business Waste Reduction and Recycling Program Design/Implementation
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045
Boardmember Petersen worked with Eugene Tseng(E. Tseng and Associates) on various
business waste reduction and recycling program implementation and training programs.
Mr. Petersen requested the development of the UCLA Engineering Extension's
"Recycling/MSW Management Certificate Program". Mr. Petersen and Eugene Tseng
worked on assisting Toyota Motor Sales corporate office achieve zero disposal in 2007
(Toyota won the Governor's Environmental Achievement Award in 2007 for best waste
reduction/recycling program in California).
B. Diversion Measurement Method
Developed the AB 2494 CIWMB "Adjustment Method" for the measurement of
recycling rates. Mr. Eugene Tseng also conducted technical outreach and stakeholder
workshops for the CIWMB. Eugene Tseng has developed technical outreach materials
on solid waste regulations and recycling for the CIWMB and has presented in forums to
over 200 jurisdictions in California. He was also the CIWMB contractor to train the
waste management specialists and recyclers for State Facilities (AB 75)at CIWMB
sponsored workshops which were attended by almost 400 state facility personnel.
C. CIWMB Uniform Waste Characterization Method
California Integrated Waste Management(CIWMB),the Waste Characterization
Database(http://www.ciwmb.ca.gov/WasteChar/BizData.htm). The database provided a
waste characterization for each type of business and will also estimate the composition
and volume for each city in California. It is most accessed waste characterization
database in the world. The CIWMB gave specific acknowledgement and thanks to
Eugene Tseng on their website: http://www.ciwmb.ca.gov/WasteChar/Thanks.htm . Ms.
Nancy Carr(CIWMB "Trash Queen")is the project manager/contract manager for the
development of the CIWMB Uniform Waste Characterization Method. Completion in
year 1997
D. Regulatory/Legislative Infrastructure Analysis
Dr. Tseng has worked on developing legislation and regulations on behalf of the CIWMB
(e.g., AB 2494 (1992), AB 2202 (2000)). He served on the Compost Regulations
Subcommittee for the CIWMB. More recently (during years 2000-2002), Dr. Tseng
served on the AB 2202 Subcommittee as the request of the CIWMB. Dr. Tseng also has
been on many national/international panels dealing strategies related to solid waste and
hazardous waste (U.S. EPA/United Nations).
Prior to AB 939, Eugene Tseng worked on AB 2020,the California Bottle Bill. This
work was done in conjunction with the environmental community, and with Mr. Gary
Petersen,the newly appointed CIWMB Board member. E. Tseng worked with Mr.
Petersen on developing the operational infrastructure for the California Bottle Bill, AB
2020. In addition,Mr. Petersen and Eugene Tseng co-taught the "Recycling: Design,
Markets, and Operations"course at UCLA Extension, and they both served on the
Advisory Board for the Extension's MSW Management Certification Program. (1989—
1997)
E. Solid Waste Training and Education/Outreach Stakeholder Experience
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046
Dr. Tseng worked with Board Member Gary Petersen to develop the UCLA Recycling
and Municipal Solid Waste Certification Program. The program was developed through
an extensive stakeholder process/Advisory Board. Dr. Tseng was the program founder
and was responsible for integrating the Advisory Board/Stakeholder selected policy
goals and technical skill requirements into a cohesive training program. This program
was developed at the request of the CIWMB and also the U.S. EPA.
4. County of Los Angeles
Contact: Wilson Fong WFONGAdpw.lacounty.coy
Telephone: 626-458-3500
Contract Term: 2002 - 2008
E. Tseng and Associates was a subcontractor to Edelman Worldwide and conducted the
on-site business outreach for the Los Angeles County Smart Business Program. We
developed the County's business outreach training program, conducted over 2000
business assistance site visits,maintained their tracking database, as well as assisted in
the County's AB 939 Generation/New Base Year Study. This is the single largest
business assistance program and has been recognized by the Cal Recycle and the Walt
Disney Company as "best management practice" for a business waste reduction and
recycling technical assistance program.
13
047.
5. WORK PLAN /TECHNICAL APPROACH
Our approach to the work plan is based on a time-proven business waste reduction/recycling
planning and technical assistance methodologies utilized in the previous business assistance
efforts (with several new innovations/updates). Our team has worked with over 60 jurisdictions
in California in refining and implementing their business recycling technical assistance audit
programs, and also implementing other AB 939 Source Reduction and Recycling Element
(SRRE) plans and programs.
The work plan consists of completing the following deliverables:
• Develop a "Recycling Handbook"
• Conduct a Business Recycling Workshop
• Conduct Site Visits and Waste Audits
• Other Support Activities and Reporting Requirements
IMPORTANT NOTE: It is important to note that there is now a"Mandatory Commercial
Recycling Measure"required by State law for all cities in California that has taken affect, and
there is a significant amount of programmatic tasks/documentation required of all jurisdictions.
E. Tseng and Associates has specifically tailored the tasks of this proposal to meet both the City
of Azusa's recycling RFP requirements and also the new State mandatory commercial recycling
requirements for program implementation, tracking/monitoring, greenhouse gas (GHG)
calculations and GHG tracking/monitoring. We have already been implementing this same
program in other cities to meet this new State requirement. (Please see Section Scope
Exclusions/Addenda for details).
5.1 Develop a"Recycling Handbook"
The proposer will complete a Recycling Handbook which includes a directory of recyclers (by
material type) within the first two months. We currently maintain an annually updated listing of
recyclers in Los Angeles County. In addition,the Recycling Handbook will have to explain the
new requirements for cities and businesses under the new mandatory commercial sector
recycling law and how recycling can positively impact greenhouse gas emissions and climate
change/global warming. Our team is currently developing similar guidebooks for the City of
Los Angeles, and have in the past completed multilingual handbooks for other cities and for the
County of Los Angeles (available on the internet).
The mailing list of the Recycling Handbook will be from the business license list from the City
of Azusa. The Dunn and Bradstreet database (CIWMB/Cal Recycle Default Waste
Characterization database) shows approximately 1400 businesses and approximately 17,000
employees in the City of Azusa. Distribution of the handbook can be economically done
electronically by e-mail and/or thru the postal system in conjunction with either the franchise
trash hauler's billing, the utility billing, and/or with the City's business license mailings.
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5.2 Conduct Business Recycling Workshops
The proposal team will mail invitations to businesses to attend a workshop and prepare a power
point presentation. The project team will specifically target the 200 largest businesses in the City
of Azusa, although all businesses will be invited. The team will work cooperatively with AL&W
on the presentation. The proposal team will work with local business organizations and service
organizations, e.g., Chamber of Commerce, Rotary, South Bay Business Environmental
Coalition, etc. to help recruit business participation(this has been very successful done in the
past, for example, over 100 in attendance for a satellite broadcast"recycling workshop" in
conjunction with the City of Carson.
All workshop materials (handouts,worksheets, etc.)will be provided for participants, and will
also be provided in electronic format(PDF format) for interne dissemination to the businesses
via the City of Azusa website.
For the first workshop, we recommend a half-day session,typically from 9:00 a.m. till noon time
period for the maximum convenience of the local businesses. Our team will work with AL&W
on a proposed agenda. Our team has extensive experience in conducting business workshops,
and has conducted business recycling workshops for over 200 jurisdictions on behalf of Cal
Recycle (CIWMB)and for over 400 State Agencies, as well as for many private companies.
Our primary goal is to mentor/teach(teaching the businesses"how to fish") so that they can
independently implement and optimize their programs. The workshop will also be coordinated
with the City's franchise hauler. Our proposal team, in fact,has conducted AB 939 recycling
workshops to over 40 haulers in the Los Angeles County area thru the organized efforts of many
local cities. No other firm is dedicated to environmental education, nor have they the
developed/conducted more recycling training programs than our team.
For the second workshop(to be conducted about 4 months after the first workshop), we
recommend that the agenda be jointly developed by our team,AL&W,and with the input of the
participating businesses. We have found that businesses have very specific coverage requests in
regards to what they need to learn from these workshops. Specifically, our experience indicates
business typically need much more hands on help with documentation and measurement
protocols in measuring environmental program progress,how to train staff, and assistance in
finding specific markets for non-traditional recyclable materials, and explanations on how
recycling reduces greenhouse gas emissions, etc. Although much of this can be done with
individual follow-ups to the business audits,we have found that this information is typically very
well received in a"workshop format".
i of best managementpractices from other jurisdictions
We have a huge number of"case studies" g �
(and hopefully some from Azusa soon), and can have speakers from these companies to help
similar businesses in Azusa implement waste reduction and recycling programs.
In part of preparing the invitations to the businesses to participate in the workshops and also to
sign up to participate for a cost free audit provided by the City, we will be able to concurrently
document providing the needed outreach to businesses (based on franchise hauler customer
listings) as required by the mandatory commercial recycling law.
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5.3 Conduct Site Visits and Waste Audits
This task is the heart of the Business Recycling Program, and is also an integral part of the task
that has to be done under the new mandatory commercial sector recycling program. In this
section, we will detail our proven technical approach that will be used. This effort will be
coordinated with the City and the City's franchise hauler.
A preliminary analysis of the City of Azusa commercial wastestream indicates that"food waste"
is the single number one component. Paper(various kinds) is the second largest component of
the disposed waste stream.
"Restaurants" is the single largest waste generating sector, followed by "Construction" sector,
"Manufacturing-Other", and followed by "Retail Trade-Building Material and Garden". These
tables are from the CIWMB waste characterization database developed by Eugene Tseng.
As part of our plan, we will work with AL&W to develop a targeting strategy on which
businesses to focus on which will result in the greatest amount of additional third party recycling
that can be achieved with this business recycling technical assistance and outreach program.
City of Azusa: Estimated Non-Residential (Commercial Sector) Waste Composition
http://www.calrecycle.ca.gov/WasteChar/wcabscrn.asp
Estimated Business Waste Amounts Sorted by Total Disposal
Total Disposed: 18,211 Tons
Percent of Total Commercial
Business SIC Grouping Annual Tons Disposed Disposal
Retail Trade-Restaurants 2,347 12.9%
Construction 2,130 11.7%
Manufacturing-Other 1,457 8.0%
Retail Trade-Building Material and Garden 1,439 7.9%
Services-Education 1,133 6.2%
Wholesale Trade-Nondurable Goods 1,015 5.6%
Retail Trade-Other 988 5.4%
Services-Other 887 4.9%
Manufacturing-Electronic Equipment 839 4.6%
Wholesale Trade-Durable Goods 815 4.5%
Manufacturing-Furniture/Fixtures 775 4.3%
Retail Trade-Food Store 644 3.5%
Manufacturing-Primary/Fabricated Metal 604 3.3%
Services-Business Services 381 2.1%
Services-Medical/Health 369 2.0%
Services-Other Professional 368 2.0%
Public Administration 287 1.6%
Manufacturing-Lumber and Wood Products 260 1.4%
Manufacturing-Printing/Publishing 252 1.4%
Retail Trade-Auto. DIrs& Serv. Stations 245 1,3%
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Manufacturing-Chemical/Allied 129 0.7%
Transportation-Other 118 0.6%
Manufacturing-Instruments/Related 112 0.6%
Retail Trade-General Merchandise Stores 91 0.5%
Agriculture/Fisheries 88 0.5%
Manufacturing-Industrial Machinery 68 0.4%
Trucking and Warehousing 67 0.4%
Manufacturing-Apparel/Textile 59 0.3%
Utilities 57 0.3%
Services-Hotels/Lodging 53 0.3%
Finance/Insurance/Real Estate/Legal 42 0.2%
Manufacturing-Transportation Equipment 40 0.2%
Services-Motion Pictures 40 0.2%
Manufacturing-Paper/Allied 12 0.1%
Forestry 0 0.0%
Mining 0 0.0%
Manufacturing-Food/Kindred 0 0.0%
There are several methods of targeting businesses for participation in waste audit programs, 1)
businesses can be targeted by size or potential for successful implementation, and/or 2) can be
targeted by the type of business most common in the jurisdiction, or by a combination of factors.
We proposed to select businesses for auditing based upon the size of the businesses, and
targeting fifty (50)of the largest businesses within the City of Azusa. Based upon our
experience, by targeting 200 of the largest businesses, we typically get a very positive response
to conduct onsite technical assistance audits for about 25% of the targeted companies. For
budgetary purposes, to conserve City resources, we are only proposing 50 audits, and if the
responses by the companies are to the satisfaction of the City of Azusa, this can be expanded
(with an appropriate budget and potentially an increased level of assistance) at a later date.
We recommend this phased approach because the State (Cal Recycle/CIWMB) may be adding
additional requirements to the outreach and/or documentation requirements as the State will be
finalizing the draft regulations and how they are interpreting how the regulations are to be
satisfied. We are familiar with the current Cal Recycle staff interpretation of the mandatory
commercial recycling program, but the State reserves to revise these requirements in the early
part of 2011. (Just trying to be careful with the use of the City's funds and be mindful of ever-
changing non-funded State mandates upon local jurisdictions. (As a environmental law
professor, Eugene Tseng keeps track of these regulations /policies and tries to provide the most
cost effective and innovative programs to cities.)
We have utilized this approach in virtually all of our cities that we have worked with. Priorities
are very different between jurisdictions. The most common approach is to work with the
companies that will have the most significant impact for the City based upon the trash service
level and/or by size based on number of employees (proxy for waste generation volumes).
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AZUSA:Overall Commercial Waste Stream Sorted by Percent of Waste Stream
Annual Disposal Percent of Commercial
Material Type Tonnage Stream
Food 2,677 14.4%
Remainder/Composite Paper 1,736 9.3%
Lumber 1,573 8.4%
Uncoated Corrugated Cardboard 1,305 7.0%
Remainder/Composite Organic 1,269 6.8%
Leaves and Grass 963 5.2%
Film Plastic 805 4.3%
Other Miscellaneous Paper 785 4,2%
Other Ferrous 527 2.8%
Durable Plastic Items 520 2.8%
Newspaper 487 2.6%
Remainder/Composite Construction and 445 2.4%
Demolition
White Ledger 437 2.3%
Remainder/Composite Metal 411 2.2%
Rock,Soil and Fines 376 2.0%
Textiles 359 1.9%
Magazines and Catalogs 313 1.7%
Remainder/Composite Plastic 291 1.6%
Gypsum Board 255 1.4%
Other Office Paper 231 1.2%
Remainder/Composite Glass 212 1.1%
Bulky Items 198 1.1%
Remainder/Composite Special Waste 189 1,0%
Clear Glass Bottles and Containers 170 0.9%
Concrete 167 0.9%
Tin/Steel Cans 154 0.8%
Mixed Resdue 144 0.8%
Prunings and Trimmings 142 0.8%
Paper Bags 124 0.7%
HDPE Containers 121 0.6%
Manures 91 0.5%
Miscellaneous Plastic Containers 90 0.5%
Computer Paper 83 0.4%
Tires 72 0.4%
PETE Containers 63 0.3%
Flat Glass 61 0.3%
Other Non-Ferrous 55 0.3%
Brown Glass Bottles and Containers 51 0.3%
Color Ledger 42 0.2%
Phone Books and Directory 41 0.2%
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Green Glass Bottles and Containers 38 0.2%
Aluminum Cans 28 0.1%
Asphalt Paving 21 0.1%
Major Appliances 17 0.1%
Remainder/Composite Household Hazardous 12 0.1%
Batteries 8 0.0%
Paint 7 0.0%
Asphalt Roofing 6 0.0%
Ash 5 0.0%
Branches and Stumps 4 0.0%
Industrial Sludge 3 0.0%
Other Colored Glass Bottles and Containers 3 0.0%
Agricultural Crop Residues 2 0.0%
Vehicle and Equipment Fluids 1 0.0%
Used Oil 1 0.0%
Treated Medical Waste 0 0.0%
Sewage Solids 0 0.0%
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5.3 Site Visit / Consultation
Fundamental in our business assistance approach is our recognition that each business is unique,
that a relationship have to be built by the Business Recycling Consultant who represents the
City's business assistance program. Our team will consist of senior experienced Business
Recycling Consultants, each with many years of experience. We have found that the Business
Recycling Consultants have to be experienced to be credible, and be able to recognize the unique
materials flow, sometimes referred to as "mass balance flow", of how each entity operates and
creates waste materials. The technical approach utilized for the business site visit is called a
"Functional Audit".
The "functional audit" is a systems engineering approach which combines the Cal
Recycle/CIWMB's and the U.S. EPA's policy of"integrated waste management" hierarchal
approach with an engineering materials flow utilization/systems analysis (utilized as part of a
"environmental management systems analysis") originally developed for use in assessing
hazardous waste utilization in businesses. Our project team pioneered the use of the functional
audit for use in the "municipal solid waste / recycling" industry, and is now the reference
standard for business audits / site visits. (Eugene Tseng developed the functional audit approach
for hazardous waste, and the approach was taught as part of the UCLA Engineering Extension's
Hazardous Materials Management Program). No other business assistance team has the depth of
experience and passion for business assistance that our proposal team has.
The functional audit approach asks the following questions in each "department" or "function" at
a business (when targeting recyclable materials):
• What is the "material(s)"? (at the specific function/location)
• What is the function of the material? (how utilized)
• Can the use of the material be eliminated?
• Can the use of the materials be reduced?
• Can it be reused?
• Can it be recycled/composted?
• What is the best disposal option? (avoid landfill)
• Can business consider or specify: 1) recycled content, 2) design for sustainability, and 3)
minimum waste
The approach incorporates the "integrated waste management" hierarchy of 1) source
reduction/waste reduction, 2) recycling, 3) environmentally safe transformation and
environmentally safe landfilling.
The functional audit also has a set of criteria that is "systematically" utilized to determine the
most appropriate waste reduction / recycling approach. To determine the appropriate waste
reduction and/or recycling program, the following factors are analyzed:
• Waste Composition (tonnage / volumes available for recycling)
• Control of the materials / waste (e.g., janitorial participation required?, etc.)
• Ease of implementation / operations (program convenience is key)
• Cost of program (cost effectiveness)
• Potential for success
• Current infrastructure (e.g., existing programs, hauler interface, building owner/manager,
etc.)
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• Amount of resources needed to implement
• How to monitor, evaluate, and provide feedback
Typically the programmatic recommendations fall into the following programmatic
classifications:
• Improved operational and housekeeping procedures
• Waste segregation
▪ Product and materials substitution
• Technology changes
• Reclaiming, recycling,and reusing
• Participating in waste exchanges
This approach examines how materials flow are purchased,inventoried, utilized, recycled, and
disposed of, in the business entity. "Paper"can be functionally"office paper", or can be
"packaging paper", different functions,different paper,different markets, different prices.
Maybe a mixed paper program is ideal,or a more extensive"paper recycling"program that
separates"office paper" from"other mixed paper"may be appropriate, depending upon the
desires and constraints of that businesses, e.g., recognizing that there over 100 different grades of
paper recognized by the recycling industry.
(NOTE: The importance of a structured and systematic approach is that as each business entity
goes through the assessment process, and can learn how to apply it themselves,that is part of our
approach. The businesses are better equipped to develop and improve their own waste reduction
and recycling programs. E. Tseng pioneered the"functional audit"and that methodology is now
the standardized protocol used in business technical assistance that has been utilized in over 50
cities in California, and has being taught by the CIWMB to over 200 jurisdictions (and to be
taught in the on-line"as part of the UCLA Engineering Extension's Recycling/MSW
Management Certificate Training Program).
Our Business Recycling Consultants are the most prepared,trained, and experienced. Prior to
each site visit, our staff has researched the potential businesses that they will be conducting the
site visit at. This is done to maximize the effective use of the time that we have at each business.
Prior to the visit, our staff already has an in-depth understanding of the potential waste stream.
We have specific waste characterizations of each type of business that we review periodically.
In-fact, Eugene Tseng and the proposed Business Recycling Consultants pioneered the use of
"generator based waste composition analysis" for the CIWMB, and developed the CIWMB
business waste characterization database,business specific waste composition for each business
type. During the visit, we will conduct confirmatory volume-based"visual"characterization of
the disposed wastestream to make sure that the wastestream does not pose any problematic issues
for the recommended waste reduction and recycling programs.
(please see http://www.ciwmb.ca.gov/WasteChar/JurisSel.asp), the CIWMB specifically gave
recognition to Eugene Tseng for pioneering this internationally utilized tool (please see:
http://www.ciwmb.ca.gov/WasteChar/Thanks.htm). Copy of acknowledgement is included in
the Attachments.
We have completed and refined waste composition and audit studies that have identified"best
waste reduction and recycling practices" for each specific industry that our staff has developed
over the last 13 years. Many of these best waste reduction and recycling practices are actually
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used in teaching programs at UCLA Engineering. These best management practices documents
and case studies are also reviewed as constantly updated (Example included in Attachments).
During our regular staff meetings to discuss the business outreach program, our proposal team/
staff cross train and extensively discuss new best management practices, barriers that they have
encountered in their work, and discuss solutions to overcome the barriers and constraints.
Based upon more than 10 years of on-site business recycling waste reduction and recycling
audits and follow-ups for more than 50 cities, the table below show some labor hour estimates
that are required for the on-site audits/assessments follow-ups, and database/documentation
efforts by size of business. The "follow-ups"hours are very dependent upon the type of
assistance requested. We have had many different types of requests to provide the business with
assistance, ranging from identifying specific recycling markets to providing extensive staff
training and assisting to conduct training for an in-house waste characterization study, and to
efforts as documenting their energy conservation efforts related to their"sustainability"
programs.
Facility Size Waste Audit Hours Follow-Up Hours per Total Hours per
per Business Business Business
Less than 20 Employees 2-3 2-4 4-7
20—49 Employees 4 4 8
50—99 Employees 5 4 9
100—249 Employees 6 4-6 9-11
250—499 Employees 6-8 4-8 10-16
Other(e.g., 500 16-24 16-40 32-64
employees or more, mulit- (depends upon specific (depends upon specific
national companies, etc.) requests) requests)
The project team is very flexible, and will work with AL&W to determine the applicable scope
that should be provided as part of this specific program. The key to remember is that the follow-
ups have to be done in a timely manner according to the needs of the individual business. We
are extremely sensitive to business operations, e.g., mealtimes for restaurants, tax /inventory
times for warehouses, etc.
One of the analytical tools that our team will utilize is the use of environmental justice analysis.
The Cal Recycle/CIWMB requires every jurisdiction to conduct an environmental justice
analysis of their AB 939 programs to make sure the environmental justice analysis issues and
requirements are being addressed, as such, we pay special attention to the needs of minority-
owned and/or small businesses.
Below is a graphical example for the City of Rosemead dealing with the need for a Chinese
speaking Business Recycling Consultant, because of"linguistic isolation"(only functional in
Chinese and not English).
22
056
Percent of Households That Speak an Asian/Pacific Language and Are Linguistically Isolated
by Census Block Group-Active and Not Active Facilities
City of Rosemead-Based on 2000 Decennnial Census Summary File 3
tam iontsinfillo
azigjohrtassimirst
littirdrjant
1r pronvay
MOM=MN
�/_ MedBml 7renef.r No.
Not Active ScU Dlaposal ndf
Not Active SoYd Waeta LandfYYDlaposal Site
- • �'f �� Block Groop3F3
OA%•S.S%
1100,
�_�♦1� �I_4ii.„,11,42.411,11.*m�� • W E
3 0 3 6 Miles
Our proposal team has unmatched qualifications in the field on Environmental Justice. Denis
Keyes and Eugene Tseng developed the environmental justice analytical tools currently utilized
by the City of Los Angeles Environmental Affairs Department and also the Local Enforcement
Agency. Eugene Tseng teaches a class on environmental justice as part of the law school
program at the University Of West Los Angeles School Of Law, and was nominated to become
co-director of the Center for Environmental Justice. In 2006, Eugene Tseng received the U.S.
EPA's Environmental Achievement Award for his work on Environmental Justice and for his
training programs on waste reduction and recycling for businesses.
5.3.1 Follow-up
The Business Recycling Consultants will follow up with businesses, one or more times within
three months after conducting the initial site visit to gauge how waste diversion has improved.
We shall track site visits in a database log and submit brief reports for the city on a monthly
basis. More importantly, additional assistance will be provided. Assistance will range from
providing training programs to employees/staff, finding markets for non-traditional recyclable
materials, drop off recycling bins, developing management presentations to showcase the
benefits of recycling programs, to developing environmental metrics (benefits of recycling) and
developing cost metrics for determining the impact of waste reduction and recycling programs.
In addition, more and more businesses are asking how recycling and global warming are related.
The most basic factors considered by business are"cost" and space requirements. With tipping
fees dramatically increasing over the last few years, many of our existing businesses have asked
us to estimate cost savings and to provide "avoided" disposal cost metrics for their management.
Our project proposal team has the capability to work with the businesses to provide basic
"environmental metrics and program cost metrics".
Below are typical examples of various program cost metrics and a recycling time series waste
generation utilized in by businesses for determining the cost of a zero disposal to landfill
23
057
program. Our project team has a database developed and being tested with various businesses,
and also being reviewed by a Technical Advisory Board (UCLA Engineering Extension) in
which we can help businesses estimate the cost impact of their waste reduction and recycling
programs.
Cost of Waste Disposal and Recycling Program
$200,000 .._._.n .
$150,000 ------_____ _ _____.-__ `ter_ 54,502_
$106,804 — $130.767
$108,591 ,tgnnual TOTAL Cost of Removal from HO Site
$100,000
$102,139
$93,409 ...Nei-Annual DISPOSAL and DIVERSION Cost Avoidance
ilii (not having to remove from HO Site)
$50.000 -
Recycling Revenue
$20,725
$6,500 $6,894 $3,097
1-.0—Total Net Program Coat(Benefit)(Total coat of
$0 ! removal less recycling cost avoidance lass recycling
FY 06 FY 07 FY 08 Annualized ' revenue).
Actual Actual (First Full Year of Zero
Waste To Landfill
. ($31.725) )
($50.000)
($66.635)
($100.000) _ -. -
Fiscal Year
Waste Generation(without Waste Reduction)
100% .. r%
90% -- -- —
■Annual HQ Total Landfill Rate
80% — _...—._._ _._._.
70% r�
I ■Annual HQ Total Waste To
60% anClatin Energy Rate
50%
Ramal OFFSITE Recycling
Rate
40%
30% ® l Ranual ONSITE Recycling
Rate
20%
10%
0%
FY 06 FY 07 FY 08 Annualized
Actual Actual (First Full Year of Zero Waste
To Landfill)
Fiscal Year
Only recently, many companies indicated that they wanted an understanding of how increasing
their recycling programs efforts will impact the greenhouse gas footprint (global warming). Our
team has been developing and testing various greenhouse gas databases/calculators for a
number of jurisdictions (City of Livermore, City of Vernon, City of Los Angeles, etc.) as part of
business assistance. We will be utilizing and incorporating greenhouse gas information and
metrics as part of our outreach materials and also in our on-site discussions with the businesses.
With the passage of the California landmark legislation, AB 32 (the California version of a
global warming initiative), businesses are keenly aware of global warming issues, but have not
connected it to recycling.
24
058
Once of the innovative tools that we are planning to utilize is to incorporate information on
"environmental benefits"related to global warming and greenhouse gas footprint related to waste
disposal and recycling. E. Tseng has been working with the UCLA Engineering in developing
environmental metrics related to the reduction of the greenhouse gas footprint resulting from the
implementation of recycling programs by businesses. The following is an example of the
impact of source reduction and recycling on greenhouse gases (this will be available for each
individual participating business that we audit (this is part of our documentation for the
mandatory commercial sector recycling law:
Tons Source Tons Tons
Commodity Reduced Tons Recycled Tons Landfilled Combusted Composted Total MTCO2E
Aluminum Cans - U - 4 NA (6)
Steel Cans - - - 6 NA (9)
Glass - - - 42 NA 2
HDPE - 0 - 6 NA 5
PET - - - 6 NA 6
Corrugated Cardboard - 188 - 4 NA '589'
Magazines/third-class mail - 80 - 6 NA 248
Newspaper - 100 - 2 NA (281
Office Paper 24 350 - 10 NA (1,199)
Phonebooks - - 7 NA (5)
Dimensional Lumber 11 - - 34 NA (49)
Food Scraps NA NA - 170 55 (41)
Yard Trimmings NA NA - 6 - (1)
Grass NA NA - - 443 (88)
Mixed Paper,Office NA 386 - 12 NA (1,327)
Mixed Metals NA 46 - 2 NA (244)
Mixed Plastics NA 14 - 76 NA 55
Mixed Organics NA NA - 19 29 (10)
Mixed MSW NA NA - - 93 NA (11)
Carpet - - - 15 NA 6
Personal Computers - 46 - - NA (105)
Concrete NA 18 - NA NA (0)
Fly Ash NA 5 - NA NA' (4)
Total Change in GHG Emissions: (4,224) MTCO2E
This is equivalent to...
Passenger Cars from the
Removing 914 Roadway Each Year
We will be offering and providing this database/information to businesses that request this type
of information. This database will also be used for compliance with the new State "mandatory
commercial recycling" documentation requirements.
5.3.2 Outreach and Education Approach:
Our proposal team is fluent in Spanish and Chinese, and if necessary, materials may be
developed in those languages.
Our"Outreach and Education" approach is unique in that is specifically developed and
structured in a way that reflects the learned experience from in-depth studies by the U.S. EPA
and others to determine why people don't and do recycle. Whether our Business Recycling
Consultants are on the site visits, or when we are developing"outreach and educational"
25
059
materials for the promotion of the program,we utilize the following guidelines to get businesses
/people to develop and participate in recycling programs:
• Build Awareness (outreach function,recognizing the issues)
• Provide Education (what to do and why)
• Importance of what you are doing
o Importance of participation(what you do is important)
o Individual makes a difference(individual contributions count)
• Motivate the business/people
o Extrinsic Motivation(external factors,recycling revenue, cost savings, etc.)
o Intrinsic Motivation("right thing to do")
• Motivating the business/staff to incorporate long term waste reduction and recycling
practices to be their standard operating procedure and institutional infrastructure
The above principles of outreach and education were integrated together into an overall approach
that is now the standard of outreach and educational programs for increasing participation in
recycling programs. This approach has been so effective that the United Nations Environment
Program and the U.S. EPA's National Advisory Council of Environmental Technology Transfer
requested Eugene Tseng to develop a course called"Business and the Environment"in the
UCLA Graduate School of Management(MBA Program) and to incorporate these education/
outreach principles to be part of the curriculum for help businesses implement environmental
programs.
In the education and outreach area, environmental justice factors such as linguistic isolation,
educational level, race, ethnicity, income, and other factors must be considered. Our staff has
extensive experience with developing the outreach and educational materials to take these factors
into consideration. Our team has prepared both Chinese and Spanish informational
education/outreach brochures related to waste reduction and recycling. As discussed before,our
project proposal team has unmatched qualifications in the area of Environmental Justice.
We can assist the City of Azusa develop promotional materials, if requested/needed. Julie Hast
was formally with Edelman Worldwide, and assisted in developing videos,posters,
communication strategies, for the City of Los Angeles' residential curbside recycling program.
Our staff also assisted in developing the outreach materials for the County of Los Angeles'
Smart Business Program.
Since the mandatory commercial sector recycling requirement has taken effect, many other cities
are now including an analysis of the impact of their recycling programs for businesses on the
greenhouse gas (GHG) footprint and providing this information to the businesses. Our team has
been asked to do this for all of our current business assistance programs. As we have seen, for
many environmental professionals,the expansion of the tasks related to recycling have lead
naturally to getting involved with a much larger subject of"environmental sustainability". Our
plan will take this into consideration and will be sensitive to how this task can be incorporated
into the larger scope of environmental sustainability, should the City decide to follow this
approach. The recycling program can be a"stand alone"program if the City chooses so, or we
can design the plan to be eventually incorporated within an overall environmental sustainability
plan/program.
A successful"Business Technical Assistance Program"must be responsive in a timely manner
and must serve to be a resource to businesses that does not have the capability for waste
26
060
reduction training, so our approach typically require cities to commit to a long-term effort to
provide the "technical resources" for the businesses. We either train City Staff and/or our team
can serve as an extension of the City to serve as the technical resource for recycling and
environmental sustainability.
Ongoing monitoring and evaluation is needed to determine the progress /success of the
programs, and feedback is needed for program optimization. E. Tseng and Associates has
developed a waste reduction and recycling program tracking database that cities can use to
monitor the progress of each program. This database is currently being used in over a dozen
cities(City of Los Angeles, County of Los Angeles, County of San Diego, City of Livermore,
City of Vernon, etc.). We would customize the database specific for the City of Azusa. The
database was developed at a cost of over$500K and has been tested by many jurisdictions. It
was also utilized by the County of Los Angeles and by the County of San Diego for their new
base year study. This database is available for this project. We can perform the needed data
entry and also maintain the database for the City of Azusa, or can train the City staff to do the
same. The database can keep a"time series"record of the recycling efforts of the businesses
(and city departments). (Can provide the details/examples during the interview if you request
so).
5.3.3 Recycler Awards
As part of our business audits,we will recommend a list of Azusa businesses for recognition by
the City Council for exemplary recycling programs.
Our project team has other extensive experience with National, State and local award programs.
E. Tseng and Associates have assisted more than 300 individual businesses in California with
applications for just the Cal Recycle/CIWMB WRAP program. We manage and implement
ongoing award programs in several of the jurisdictions that we provide business assistance to.
Our staff not only assisted each business individually,but also assisted in the drafting of the
press statements and Environmental Policies. More recently,we have focused on local and
regional award for jurisdictions. Many businesses preferred local recognition by the local
community in preference to a state award. In addition to local level (City/County),we have
assisted Los Angeles Unified School District with the EPA's WasteWise Award, and have
assisted Toyota with the Governor's Environmental Achievement Award nomination. We highly
recommend that the business outreach program include recognition/awards program by the City
Council. Our experience shows that the businesses really appreciate the recognition given by
local government, and helps with the institutionalization of the recycling programs implemented
by businesses.
5.4 Other Support Activities and Reporting Requirements
We will submit monthly reports starting 30 days after the execution of the contract. Quarterly
reports will be submitted quarterly starting 90 days after contract execution. And a Draft Annual
Report will be submitted within 13 months of contract execution and will then submit the final
report after AL&W's review of the draft report. The final report will also include all of the
necessary documentation and description of program implementation required of the new
27
061
mandatory commercial sector recycling law (including the reduction impact of greenhouse gases
achieved).
NOTE: We have a business auditing database example of that was completed for the County of
Los Angeles and also for the City of Vernon that can be shown to you upon request. We are
already working with the Cal Recycle on various protocols and methodologies to document the
new AB 32 greenhouse gas reduction impact resulting from the implementation of source
reduction and recycling programs.
28
062
6. DATA REQUEST
The following is needed to assist in facilitating the business outreach program and meeting the
requirements of the new mandatory commercial sector recycling law:
• Listing of Business (Business License Listing) in Azusa, including SIC code, contact
information and mailing address
• Introductory Letter to Businesses
• Assigned City contact person for businesses to call for details/confirmation of program
• List from Franchise Hauler(s) of customers, contact info, and service levels (for AB 32
Mandatory Commercial Recycling documentation/tracking requirement)
• List of businesses that City may be in potential/actual litigation (to prevent conflict)
• List of businesses that are under any criminal actions/other enforcement actions
• Contact information for key community environmental leaders/opinion makers, and
community organizations that we may want to interface with in holding recycling
workshops (e.g., Rotary, Chamber of Commerce, etc.)
A business listing with contact information is required for this project. If the City is not able to
provide this,a commercial database from Dunn and Bradstreet and/or ABI is available at
approximately$0.30 per record. The participation by the franchise hauler is also required to
get the trash service information level, and if this is not available, a proxy based on number of
employees can be used for waste generation. This has been the accepted method utilized by the
Cal Recycle/CIWMB in their waste characterization database. Our firm developed the Waste
Characterization Database for the Cal Recycle/CIWMB. .
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063
7. SCOPE EXCLUSIONS/ADDENDA
As described before, a"Mandatory Commercial Recycling Measure"required by State law for
all cities in California that has taken affect, and there is a significant amount of programmatic
tasks/documentation required of all jurisdictions.
The California Air Resources Board Scoping Plan for the California Global Warming Solutions
Act of 2006(AB 32,Nunez, Chapter 488, Statutes of 2006)was adopted with a Mandatory
Commercial Recycling Measure designed to achieve a reduction in greenhouse gas emissions of
5 million metric tons of carbon dioxide (CO2) equivalents. According to 2008 Statewide Waste
Characterization data,the commercial sector generates more than half of the solid waste in
California (approximately 68 percent of waste disposed). While significant commercial recycling
already occurs, much of the commercial sector waste disposed in landfills is clean enough to be
recycled. The commercial sector, however, is not directly subject to the requirements of the
Integrated Waste Management Act of 1989, (AB 939, Sher, Chapter 1095, Statutes of 1989),to
divert waste from landfills.
As a result, the Mandatory Commercial Recycling Measure focuses on increased commercial
waste diversion as a method to reduce greenhouse gas emissions. To achieve the measure's
objective, an additional 2 to 3 million tons of materials will need to be recycled from the
commercial sector(Statewide)by the year 2020 and beyond.
E. Tseng and Associates has specifically tailored the tasks of this proposal to meet both the City
of Azusa's recycling RFP requirements and also the new State mandatory commercial recycling
requirements for program implementation,tracking/monitoring, greenhouse gas (GHG)
calculations and GHG tracking/monitoring. We have already been implementing this same
program in other cities to meet this new State requirement. Our recycling tracking/monitoring
databases have already been updated to track this type of data. The only additional task that
needs to be done is to track and monitor the most current environmental metrics used"officially"
by the State of California, as they become published and officially adopted, and we will have to
modify our databases to reflect the current protocols used in documenting the progress of the
implemented programs.
State law requires that each jurisdiction provide an environmental justice analysis of
proposed/implemented diversion programs. This is already included with our proposed tasks, we
provide this work as an integral part of all our business assistance programs that we perform for
our jurisdictional clients.
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064
8. DELIVERABLES
The following deliverables will be provided in a timely manner:
• Develop a"Recycling Handbook"
• Conduct Two Business Recycling Workshop
• Conduct Site Visits and Waste Audits
• Other Support Activities and Reporting Requirements
Below are additional details:
8.1 Develop a"Recycling Handbook"
The proposal team will produce a draft"Recycling Handbook" for review by the City and a final
revised version reflecting comments from the City. The contents and format will meet the
description provided by the City's RFP.
8.2 Conduct Two Business Recycling Workshops
Conduct two(2)workshops approximately three(3)hours per workshop. All workshop
materials (handouts,worksheets, etc.)will be provided for participants, and will also be provided
in electronic format(PDF format) for internet dissemination to the businesses via the City of
Azusa website. All businesses will be invited to participate, with special emphasis to recruit
participation from the 200 largest businesses.
8.3 Conduct Site Visits and Waste Audits
Our project team proposes to conduct fifty (50)business waste reduction and recycling site
visits/audits and the conduct the associated follow-ups per year(with an option for the City to
extent the contract on a yearly basis. This will provide an opportunity for the City to evaluate
the cost effectiveness of the program, and also be able to meet some of the outreach requirements
of the new mandatory commercial sector recycling regulations.
8.4 Other Support Activities and Reporting Requirements
As required by the RFP, we will provide the following supporting activities and reports:
• Monthly reports starting 30 days after the execution of the contract.
• Quarterly reports will be submitted quarterly starting 90 days after contract execution
• Draft Annual Report will be submitted within 13 months of contract execution
• Final Report after AL&W's review of the draft report.
• Database Summary/Log of Business Audits including Summary of Recycling (by
material type and tonnage)
• Monthly meetings with the AL&W staff on the progress of the project
• Two (2) Waste Reduction/Recycling and Sustainability Training Sessions (3-hour
sessions)
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065
• Greenhouse Gas Emissions Summary(for each participating business, the data must be
treated as confidential, aggregate data for all of the participating businesses can be made
public)
The final report will also include documentation and description of program implementation
required of the new mandatory commercial sector recycling law (including the reduction impact
of greenhouse gases achieved).
Estimated Schedule/Timeline for Project
Task ID Task Description Start Date Completion Date
1 Kickoff Meeting Within one week of January 2011
contract award
2 Draft Recycling Handbook(for AL &W review) February 2011 March 2011
3 Final Draft Recycling Handbook Upon receipt of Within two weeks
comments from of receipt of
AL&W comments
4 Invitations to Workshops /Outreach February 2011 March 2011
5 Workshop # 1 May 2011 May 2011
Workshop #2 August 2011 August 2011
6 Conduct Audits to Fifty (50) Business February 2011 November 2011
7 Conduct Follow-up Visits to Businesses March 2011 Ongoing until
December 2011
8 Data Entry, Tracking/Monitoring Database February 2011 November 2011
(monthly summaries to be provided)
9 Training Sessions for City Staff(Two sessions) City Scheduled City Scheduled
10 Monthly Reports February 2011 Every 30 days
11 Quarterly Reports End of March,June, End of March,
September, June, September,
December 2011 December 2011
12 Draft Annual Report December 2011 December 2011
13 Final Annual Report Upon receipt of Within two weeks
comments from of receipt of
AL&W comments
Note: Assumes award of contract in January 2011. Timeline/schedules can to be finalized depending upon agreed
upon task details(after kickoff meeting)
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9. LUMP SUM NOT-TO-EXCEED FEE
The table on the following page provides the cost of each task, including a listing of the
personnel assigned to each task,hourly rate, and the number of hours each staff is budgeted to
each task. The table also includes an estimate for expenses such as postage for mailings, and
potential business listing from commercial databases(if needed).
The total cost of the proposed project is $128,450. If the City of Azusa wishes to modify the
tasks and to revisit the costs, we are flexible and willing to negotiate.
33
067
Cost and Labor Details for Not-to-Exceed-Fee Contract
Staff Assigned to Task
Eugene Yu Yue Julie Scott Karl Betsy Denis
Task Task Description Tseng Yen Hast Hill Wong Stoeven Keyes Expenses Task Cost Notes:
ID
$135 $105 $105 $95 $95 $95 $105
1 Kickoff Meeting 3 3 3 0 0 0 0 $75 $1,110
2 Draft Recycling 16 4 32 0 0 0 8 $0 $6,780
Handbook
Final Draft Recycling
3 Handbook 1 1 4 0 0 0 2 $0 $870
Invitations to
4 Workshops/ 8 12 12 16 16 16 12 $2,800 $12,220 Postage based on 1400
Outreach business(x two workshops)
5 Workshop# 1 10 8 16 8 8 8 8 $150 $7,140
Workshop#2 10 8 16 8 8 8 8 $150 $7,140
6 Conduct Audits 50 10 10 24 60 60 60 0 $1,000 $23,020 Mileage
Businesses
7 Follow-up Visits to 8 8 8 30 30 30 40 $1,000 $16,510
Businesses
8 Tracking/Monitoring 2 2 4 24 24 24 60 $25 $14,065 Includes copy of database
Database
for City
9 Training Sessions for Donated
City Staff Time $0 $0 No Charge for This Task
10 Monthly Reports 11 11 22 22 11 22 0 $0 $10,175 Based on 11 monthly reports
and monthly meetings
11 Quarterly Reports 16 44 44 8 8 8 8 $250 $14,770 4 quarterly reports
12 Draft Annual Report 8 16 12 8 8 8 40 $250 $10,750
13 Final Annual Report 8 4 4 4 4 4 8 $0 $3,900 Includes final meeting
Total Project Cost $128,450 Includes total Expenses of
$5,700
C)
CO
10. Fee Schedule/Hourly Rates
We are very flexible on how to contract. We can enter into a not-to-exceed total fixed-cost
contract. You retain the right to stop work or modify at any time (with appropriate budget
adjustments). Our 2011 — 2012 long-term government client fully loaded labor rates are as
follows:
Year 2011 -2012 Labor Rates* for E. Tseng & Associates
Staff Name Position/Classification Hourly Billing Rate
Tseng, Eugene Principal/Attorney/Engineer $ 135
Yu Yue Yen Sr. Project Manager $ 105
Hast,Julie Sr. Project Manager $ 105
Hill, Scott Business Recycling Specialist $ 95
Keyes, Denis Database Specialist/Statistician $ 105
Wong, Karl Business Recycling Specialist $ 95
Betsy Stoeven Business Recycling Specialist $ 95
*Note: Reasonable expenses(e.g.,travel,hotel,mileage,postage,photocopying,etc.)to be added at cost.
069
11. OTHER CLIENT COMMITTMENTS
We are currently contracted with the following cities to conduct business technical assistance:
• City of Vernon
• City of Los Angeles
• City of Hermosa Beach
• University of California at Los Angeles Engineering Extension
• United States Government, Department of the Navy
E. Tseng and Associates staff conducts business recycling assistance outreach programs for the
City of Vernon, City of Los Angeles, and the City of Hermosa Beach. Many members of our
staff are also instructors (Julie Hast, Yu Yue Yen, Eugene Tseng)with the UCLA Engineering
Extension's Recycling/MSW Management Training/Certification Program, providing training
to industry, government, and consultants on how to conduct business recycling technical
assistance.
In addition, Eugene Tseng is under contract to the United States Government, Department of the
Navy as the task force leader on identifying the international best management practices for the
generation of renewable energy from the conversion of municipal solid wastes. He is tasked
with developing a national blueprint for conversion technology projects and developing
partnerships with potential local jurisdictions.
Eugene Tseng is available 20% of the time, with each of the other proposed staff members
available for 60%-75% of the time (40-hour work week).
As required by the RFP, Eugene Tseng of E. Tseng and Associates, Inc., attest to the
availability of the key staff to fulfill the needs of this study in a professional and timely
manner.
Please note that Eugene Tseng is on 24-hr call for the Local Enforcement Agency of the City of
Los Angeles for environmental emergencies. He also responds to 24-hr on-call requests for the
Federal Government (Department of the Navy) in his role of developing the renewable energy/
environmental sustainability blueprint.
12. OTHER
We would really appreciate the opportunity to be of service to the City of Azusa. Our staff
(together with students from UCLA Engineering) worked with the City of Azusa staff to conduct
the City's waste characterization study in the early 1990's (a study sponsored by Waste
Management and the Cal Recycle/CIWMB to test new characterization protocols developed for
the CIWMB"s Uniform Waste Characterization Method).
36
070
ATTACHMENTS
Example of Best Management Practices Write-up/ Case Study (for Restaurants)
Acknowledgement from Cal Recycle/CIWMB to Eugene Tseng
Resumes for Project Staff
37
071
EXAMPLE OF BEST MANAGEMENT PRACTICES WRITEUP
INDUSTRY GROUP 04: RETAIL TRADE—RESTAURANTS (EATING & DRINKING
SIC Major Group,NAICS Code: 722
INTRODUCTION
The City of Los Angeles is a recognized leader amongst the major cities in the United States in solid
waste prevention and recycling programs. Los Angeles has well exceeded the California state
mandate of achieving and maintaining a 50%waste diversion rate for the year 2000. To idents the
materials still reaching landfill disposal, and to assist local businesses in creating their own waste
diversion programs, we are providing information on waste disposal and diversion for specific
industry groups.
Major Group 58: Restaurants (Eating And Drinking Places) includes retail establishments selling
prepared foods and drinks for consumption on the premises; and also lunch counters and refreshment
stands selling prepared foods and drinks for immediate consumption. Restaurants, lunch counters,
and drinking places operated as a subordinate service facility by other establishments are not
included in this industry,unless they are operated as leased departments by outside operators.
GENERAL WASTE COMPOSI MON
The Retail Trade—Restaurants industry disposed 261,108 tons of waste in 2000 or approximately
7.4%of the total City of Los Angeles disposed waste stream(3,544,611 tons). Figure 1 displays the
total waste composition by material category. The two categories that comprise the majority of the
waste stream, Other Organic(63.9%)and Paper(16.7%), are further discussed in the"Detailed
Waste Composition" section that follows.
Figure 1. Waste Composition: Retail Trade -Restaurants
Year 2000
Other Organic
63.9% Paper
— *1■11111111111111016.7%
Plastic
Construction&" Glass Metal 9.2%
Demolition 2.2% 7.2%
0.7%
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072
DETAILED WASTE COMPOSITION
As Figure 2 indicates, the top three material sub-categories of Other Organic materials disposed (by
weight) are Food, Remainder/Composite Organic (R/C Organic)', and Textiles, followed by
Prunings&Trimmings.
Figure 2. Material Sub-Categories: Top Four Organic, Year 2000
Retail Trade -Restaurants
80% - -- —
62.2%
y I 60% ---- — — — +
o
'ti rj1 40% �_!
o y 20% -
° 0%
3 0.9%
0.5% 0.3%
Food R/C Organic Textiles Prunings&
Trimmings
Material Sub-Category
As Figure 3 indicates, the top three material sub-categories of Paper disposed are
Remainder/Composite Paper (R/C Paper)2, Cardboard, and Newspaper, followed by Other
Miscellaneous3 and Bags.
r
Figure 3. Material Sub-Categories: Top Five Paper, Year 2000
Retail Trade - Restaurants
8%
-es 6% - _
• cA
CV 4% 3.2% — —
3• 2% 1.7% 1.5%
0%
R/C Paper Cardboard Newspaper Other Bags
Miscellaneous
Material Sub-Category
WASTE DISPOSAL TRENDS
According to the California Integrated Waste Management Board, "Remainder/Composite Organic" means organic material
that cannot be put in any other type or subtype. This type includes items made mostly of organic materials,but combined with
other material types and does not include any subtypes.Examples include leather items,carpets,cork,hemp rope,garden hoses,
rubber items, hair, carpet padding, cigarette butts, diapers, feminine hygiene products, small wood products (such as Popsicle
sticks and tooth picks),and animal feces.
2 According to the California Integrated Waste Management Board,"Remainder/Composite Paper"means items made mostly of
paper but combined with large amounts of other materials such as wax,plastic,glues,foil,food,and moisture. Examples include
waxed corrugated cardboard,aseptic packages,plastic-coated paper milk cartons,waxed paper,tissue,paper towels,blueprints,
sepia,onion skin,fast food wrappers,carbon paper,self adhesive notes,and photographs.
3 According to the California Integrated Waste Management Board,"Other Miscellaneous"Paper means items made mostly of
paper that do not fit into any of the above subtypes. Paper may be combined with minor amounts of other materials such as wax
or glues. This subtype includes items made of chipboard, ground wood paper, and deep-toned or fluorescent dyed paper.
Examples include cereal and cracker boxes,unused paper plates and cups, goldenrod colored paper, school construction paper,
butcher paper,and hard cover and soft cover books.
39
073
Overall, Retail Trade—Restaurants waste has increased by 111,271 tons since 1990 (149,837 tons).
Even though the disposed waste decreased to 121,724 tons between 1990 and 1995, it increased to
261,108 tons by the year 2000. As Figure 4 indicates, the Paper and Other Organic material
categories demonstrate the most variation in volume between the years 1990, 1995, and 2000 and
they comprise the majority of the waste stream (at least 81%) during all years. These materials
should be targeted for waste diversion programs by businesses in this industry.
Figure 4. Waste Disposal Trends: Retail Trade - Restaurants
E 70% I — 1 63.9%I 1
s.. 60% - ' 54.6% )•1990
.r 1.1°
CO 50% ❑1995
c
40% 36% 1I ❑2000
30% -
29.5v I 1 .
b
20% 16.7°/T
`C• —I I 7.2% 11.5% 9.2%
0 10% - 1 0 1 9%2.2% 0 0 0 ° ° I
0 13.44_,„ ,`3.2/01.3/0 ir.61
0.9/01.1/00.7/00/0 - I I
Paper Glass Metal Plastic Other Organic Construction&
Demolition
Material Category
Figure 5 provides a closer look at waste disposal trends for Other Organic and Paper materials.
Although some progress was made between 1990 and 1995 in reducing the amount of Other Organic
materials that were landfilled, by 2000 they comprised 63.9% of the waste stream. Overall, the
amount of Other Organic materials has increased since 1990 when Other Organic materials
comprised 51.8% of the waste stream, versus 54.6% in 1995 and 63.9% in 2000. Disposal of Paper
increased between 1990 and 1995 from 29.5% to 36% then significantly decreased to 16.7% of the
waste stream by 2000. Although, taken together, waste in the top two material categories has
decreased, opportunities to reduce Other Organic and Paper waste continue to exist, as discussed in
the "Waste Diversion Tips" section that follows the section on "Waste Diversion Accomplishments".
Figure 5. Waste Disposal Trends: Retail Trade -Restaurants
Other Organic & Paper Materials
1990 51.8/0 ®Other Organic'
29.5%
_ ___ 0 Paper
a 54.6%
44 1995 36%
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
63.9%
2000 16.7%
i
0% 10% 20% 30% 40% 50% 60% 70%
of Industry Waste Stream
40
• 074
WASTE DIVERSION ACCOMPLISHMENTS
Businesses can reduce the volume of materials that are disposed in landfills, and in turn save money
on disposal costs, by following the solid waste management hierarchy as set forth by the California
Integrated Waste Management Board. The hierarchy sets out a preferred approach for dealing with
waste. In order of preference this is:
• Source Reduction—preventing waste at its source by using less of a material in the first
place and/or repeatedly using an item or items
• Recycling and Composting—recycling: the process by which materials otherwise
destined for landfills are collected, remanufactured, and purchased; and composting: the
biological decomposition of organic materials such as leaves, grass clippings,brush, and
food waste into a soil amendment
• Transformation—incineration of municipal solid waste;not including composting or
biomass conversion
• Landfilling—the process by which residual solid waste is placed in a landfill,which is a
physical facility used for the disposal of residual solid wastes(trash and garbage)on the
earth's surface and between layers of earth
Businesses in the City of Los Angeles have made significant accomplishments in the diversion of
solid waste from landfills. The City of Los Angeles conducted waste diversion and recycling audits
during the year 2000 and collected information indicating that the Retail Trade — Restaurants
industry diverts 5,169 tons of waste from landfill disposal each year through waste prevention,reuse,
recycling, and composting programs. Figure 6 depicts the material sub-category types that were
diverted from landfills in 2000. The top five materials diverted are Wood—Pallets; Cardboard Bales;
Metal Scrap,Post-1990;Food; and Paper—Office.
Please note that the"Other" category is comprised of a group of material types that individually were
below 1.0% of the total diverted materials. In order from most to least (by weight), these are Plastic
Buckets (5 gallon), Bread Racks, Mixed CRV4 Containers, Food — Baked Goods, and Paper —
Shredded. Also,Plastic(NEC)means Plastic,Not Elsewhere Classified.
CRV means California Redemption Value.
41
075
Figure 6. Waste Diversion Material Sub-Category Types, Year 2000
Retail Trade - Restaurants
Metal Scrap,
Cardboard Bales Post-1990
13.5% 13.5%
Wood-Pallets
Food
22.4% rb 12.0%
Plastic(NEC)
2.5% Paper-Office
8.8%
Durable Plastic Items• Food-Gease, Plastic
Crates (Milk) Other Bins/Totes/Boxes
2.60 3.l% Bones,°&Fat 8.8%
° 5.3/°
Glass Bottles -CRV Cardboard Boxes
or mix 4.7%
2.6%
NN. STE DIVERSION TIPS
Figures 2 and 3 indicate that Other Organic and Paper materials comprise the majority of the Retail
Trade—Restaurants industry waste stream. Businesses in this industry should target these material
categories for waste diversion programs through source reduction, recycling and composting
activities. Most materials are eligible for recycling programs in their existing forms, except for
Remainder/Composite (R/C) materials, which are not. Programs for R/C materials should focus on
source reduction activities, unless an opportunity to separate recyclable components of the material
exists,as discussed below. Tables 1 and 2 contain tips for achieving waste diversion programs for the
top sub-categories(by weight)of the Other Organic and Paper material categories.
42
076
Table 1. Waste Diversion Tips: Other Organic
FooD TONS PER YEAR(2000): 162,506 % INDUSTRY WASTE STREAM: 62.2%
Source Donate edible food to charity organizations that feed the hungry.
reduce Send surplus food waste to an animal feed processor. Food must be free of wires, plastic
bags, etc. as these items will kill the animals, even if ingested in small quantities. Some
animal feed processors pick up the food free of charge if there is a large enough quantity or
for a small fee if the quantity is small.
Evaluate and adjust the size of your meal portions if they are consistently being returned
unfinished. Offer half-portions to your guests and a children's menu for younger diners.
Check your produce deliveries carefully for rotten or damaged product, and let your supplier
know if you are unsatisfied with the quality you are receiving.
Recycle/ Recycle food scraps and leftovers with a food waste recycler/composter. If this is not cost-effective for your business,
consider teaming up with other restaurants in your area to collectively set aside food waste,both pre-and post-
Compost
consumption,for recycling/composting.
Set up a rendering service for your waste grease,fat or used cooking oil.
Table 2. Waste Diversion Tips: Paper
RJC PAPER Tors PER YEAR(2000):22,749 %OF INDUSTRY WASTE STREAM:8.7%
Source Since this material is not recyclable, see the definition for RIC Paper on page 2 to identify
reduce types of this paper that your business uses,and that you can reduce or eliminate the use of.
Prevent recyclable paper from becoming R/C Paper. Use separate containers for discarding
paper and food waste. Tossing food into the same container as recyclable paper contaminates
the paper,which can no longer be recycled.
Utilize reusable drinking cups/mugs instead of paper cups.
In employee and customer restrooms,replace paper towel dispensers with hot air hand dryers.
Utilize reusable table linens instead of.a.er or •lastic dis.osable ones.
CARDBOARD TONS PER YEAR(2000):8,289 %OF INDUSTRY WASTE STREAM:3.2%
Source Encourage suppliers to deliver food and other goods in reusable containers (plastic, wood, or
reduce metal) that they take back. This practice reduces the need for disposal or recycling on your
.art, and ma save our su..liers mone , .ossibl reducin: our costs.
Recycle Source-separate for recycling collection. If your business has large amounts of cardboard,
obtain a baler. If your business does not generate enough cardboard to justify a baler, request
a bin from your waste hauler or a local recycler. If this is too expensive, consider teaming up
with other local businesses to slit the costs for rec din! service.
NEWSPAPER TONS PER YEAR(2000):4,369 %OF INDUSTRY WASTE STREAM: 1.7%
Recycle Source-separate for recycling collection. Keep separate from food to ensure recyclability.
When food is discarded with News.a.er it becomes R/C Pa.er and cannot be rec cled.
43
077
OTHER WASTE DIVERSION IDEAS
Even though the following materials are not part of the top material sub-categories, some comprise a
large portion of the waste stream and should be targeted for waste diversion programs. Consider the
waste diversion tips in Table 3 below.
Table 3. Other Waste Diversion Ideas
ITEM SUGGESTED ACTIONS
Film Plastic Use, or ask vendors to use large "rubber bands" instead of shrink-wrap to keep items
secured on pallets. Reuse shrink-wrap as padding in shipments.
Recycle the stretch wrap used to secure boxes and supplies on pallets, damaged bags and
other scrap plastic.
Pallets Reuse pallets or ask suppliers to take them back. Store excess pallets on site for
collection by a pallet reuse company.
Plastic Reuse empty plastic containers and buckets for storing food. If you have excess
Containers containers, donate them to schools, nurseries or churches, or offer them to your
customers.
Table Use washable napkins and tablecloths where appropriate.
Linens
Beverage Provide cash discounts to customers who bring their own coffee mug or beverage
Containers containers.
Recycle glass,plastic and aluminum drink containers for a cash refund.
Condiment Use health department-approved refillable condiment dispensers instead of individual
Dispensers packets whenever possible.
Tin Cans Rinse,clean and source-separate for recycling collection.
Food Provide reusable flatware, plates, glasses, and mugs in dining areas instead of disposable
Service paper and plastic utensils.
Items Use biodegradable flatware and plates where appropriate.
Equipment Donate equipment and furniture to local or international charity organizations. List
&Furniture available items for donation on the County of Los Angeles' materials exchange web site,
LaCoMAX, at http://ladpw.org/epd/lacomax/. Also, contact L.A. Shares at 213-485-1097
for donation information.
Recycled- Purchase recycled-content products, such as office paper, toner cartridges, toilet paper,
Content and paper towels. If too expensive, join a buying cooperative program to reduce costs.
Products Contact the City for more information on recycled-content products.
Constructio For construction projects, mandate recycling and waste reduction in contracts. Items that
n Materials can be recycled include lumber,metal,drywall,asphalt,and concrete.
44
078
INCREASING THE AMOUNT OF RECYCLABLE MATERIALS
• Keep food and other contaminants separate from materials that are recyclable. For example, when
food is discarded with paper, it becomes R/C Paper and cannot be recycled.
LARGE QUANTITIES OF RECYCLABLE MATERIALS
• Determine the materials with the largest volumes of waste and target them for recycling. The greater
volume of materials you generate,the more likely you are to be paid for the materials.
SMALL QUANTITIES OF RECYCLABLE MATERIALS
• If you have recyclable materials in small quantities, consider paying for recycling collection as long
as the cost is less than what you pay for waste disposal. Your company will "make money" by
reducing its waste disposal costs.
• Consider teaming up with other businesses in your area to share recycling service costs and revenues.
WHEN RECYCLING COLLECTION SERVICES ARE NOT AVAILABLE
• If recycling collection services are not available from your waste hauler or recyclers, work with
employees or local individuals to collect and transport recyclable materials from the business.
Policies that will help businesses to implement and uphold waste diversion programs include:
• Develop and commit to responsible solid waste management plans with emphasis on source reduction
and recycling activities.
• Continually monitor the effectiveness of solid waste management programs facility-wide and in
individual departments.
• Dedicate the necessary funding and personnel resources to ensure the ongoing success of waste
diversion programs.
MEASURES PROPOSED BY THE CITY OF Los ANGELES
In addition to programs and policies that businesses can implement on their own, the City proposes to
provide the following support services to help the Retail Trade — Restaurants industry to divert waste
from landfills:
• Technical assistance to businesses expressing an interest in developing and implementing effective
waste diversion programs.
• Publicly recognizing and promoting businesses that demonstrate high solid waste diversion rates and
a strong commitment to waste diversion.
• Establishing a working relationship with industry-related associations such as the California
Restaurant Association for the purposes of enhancing training programs and communicating plans
and progress with waste diversion programs.
• Assisting in the design of tracking programs for the purpose of documenting waste diversion
programs.
• Tracking and monitoring industry disposal and diversion rates through periodic sampling and
surveying of businesses and biannually re-evaluating waste diversion opportunities.
• Identifying sources of recycled-content products for the industry and providing guidelines for
purchasing contract modifications that support procurement of recycled products.
45
079
CASE STUDY LSC SKYCIIEF—LAX
Address: 7051 World Way W
Los Angeles,CA 90045
Contact Person(s): Joyce Uhi Zoubul
Contact Number: (310) 215-4555
Type of Business: Food Preparation
SIC Code: 5812
Employees: 250
Trash Hauler: HDM Waste Disposal
Recycler(s): See below
46
090
BUSINESS OVERVIEW
LSG Skychef the world's largest in-flight food service company, prepares meals for
consumption during airplane flights.
The following table presents the three materials that LSG Skychef— LAX diverts from
landfills through recycling and reuse activities on an annual basis.
MITERLIL A\?VIAL RECYCLER DESCRIPTION
TONS
Tin cans 15 N/A Recycle 100 tin cans from fruits and vegetables
per day
Wood pallets 104 N/A Reuse wood pallets for shipping and receiving at
the rate of approximately 40 pallets, three times
er week
Cardboard 125 N/A Recycle 5 cubic yards twice per week by utilizing
an on-site cardboard baler
TOTAL 24
FEAR 2000
COST SAti'JAGS/REI E,NtIE
A cost savings/revenue estimate for the waste reduction programs is not available.
SUMMARY OF RESULTS
LSG Skychef diverts a total of 244 tons of materials from disposal at local landfills each
year. Significant diversion rates are realized through the practice of metal scrap recycling,
wood pallet reuse, and cardboard recycling.
081
Acknowledgement from Cal Recycle/CIWMB to Eugene Tseng
http://www.ciwmb.ca.gov/WasteChar/Thanks.htm
This database exists because of the vision and perseverance of its developer,
Dr. Eugene Tseng of UCLA Extension's Waste Management and Recycling
Certificate Program. Dr. Tseng developed the database under contract to the
California Integrated Waste Management Board. Because of his high standing in
the solid waste industry in California, local governments, members of the private
waste industry, and solid waste consultants were willing to share information,
time, and expertise and donate their resources to this project. If we had to pay
for these in-kind donations, it would have cost over$2 million.
The Board would like to thank the following people for cooperating with this
project. The database would not have been possible without them.
Daryl Yao Non-Paid Student Interns (UCLA
Extension)
Harding Lawson Associates/US Navy
Rhys and Associates
City of San Diego/Americorps
City of San Jose
City of Los Angeles (BOS/ISWMO)
Lake County/Solid Waste
Los Angeles County Department of Public Associates
Works
InfoCD
Riverside County
SMI
Trinity County
Teltron Computers
Sonoma County
K& G Clements Engineers
City of Glendale
Nikki Mizwinski
Browning-Ferris Industries
Media 2
Waste Management of San Diego
US EPA
Other Haulers and Recyclers (did not wish
to be named) MSW Management Magazine
48
082.
EUGENE TSENG
SUMMARY OF QUALIFICATIONS AND EXPERIENCE
SECTION 1: COMPANY DATA
Eugene Tseng
E. Tseng and Associates
30023 West Rainbow Crest Drive
Agoura Hills, California 91301 Telephone (818) 889-8628
FAX (818) 889-5458
etseng(a)aol.com
Bachelor of Science (Engineering, Materials Science/Environmental), UCLA 1973
Juris Doctorate, University of La Verne, 1985
Program of Instruction for Lawyers, Harvard University, 1986
The Los Angeles business tax license number is#208762-79.
SECTION 2: SUMMARY OF QUALIFICATIONS AND EXPERIENCE
E. Tseng and Associates is uniquely qualified to provide the wide range of technical
assistance in municipal solid waste management projects and hazardous waste
management projects. The firm also has extensive experience in corporate environmental
management issues dealing with environmental compliance, corporate greening and
green marketing.
The firm's founder, Eugene Tseng is an environmental engineer and a licensed California
attorney specializing in environmental law. He has over 38 years of engineering
experience in the municipal solid waste and hazardous waste management field. Dr.
Tseng has extensive mechanical process design and site layout experience for materials
recovery facilities and refuse-derived-fuel facilities as well as densification plants and
composting plants. Dr. Tseng was selected by the United Nations Development
Programme to be their international specialist in municipal solid waste and hazardous
waste management to assist developing countries in organizing their environmental
regulatory, industry, and educational programs. Dr. Tseng is also an Adjunct Law
Professor for Environmental Law at the University of La Verne.
Dr. Tseng has extensive experience in developing training seminars and workshops for
critical issues on the environment. He has organized stakeholder and training workshops
on behalf of the California Integrated Waste Management Board, City of Los Angeles,
the EPA, and the California Department of Health Services, and with the University of
49
083
California at Los Angeles. He also assisted in developing workshops to provide training
on solid waste issues to journalists specializing in environmental news.
E. Tseng and Associates provided technical oversight and management for the City of
Los Angeles' AB 939 Solid Waste Generation Study. E. Tseng and Associates prepared
the RFP and designed the technical methodology and format of the AB 939 generator-
based study. The firm also under contract to the Department of Environmental Affairs to
provide technical and legal services in starting up the Local Enforcement Agency (LEA)
effort for the City of Los Angeles.
Eugene Tseng served an Adjunct Professor at the UCLA Anderson Graduate School of
Management. He teaches a pilot course entitled "Business and the Environment". This
class was developed in response to an EPA and United Nations Environmental
Programme request to develop model MBA curriculum to address environmental issues.
as part of the business management training. Dr. Tseng teaches the corporate greening
and green marketing subjects in addition to compliance/Superfund topics.
As a member of the U.S. EPA's National Advisory Council for Environmental Policy and
Technology, Dr. Tseng works with the Environmental Protection Agency Region IX
office to develop integrated solid waste management training programs. Dr. Tseng serves
as the Program Director and as instructor at UCLA's Municipal Solid Waste Management
Program. Dr. Tseng teaches a national model course on MSW Management Technology
at both UCLA and UC Davis. The course covers materials recovery facility and waste-
to-energy facility design. Dr. Tseng serves as faculty advisor to university joint intern
research projects done with regulatory agencies and municipalities.
SECTION 3: SUMMARY OF RELATED WORK EXPERIENCE
I. Technical and Regulatory Experience in MSW Management Projects
Eugene Tseng has over 33 years experience in the recycling, secondary products
manufacturing, and municipal solid waste management field. While Dr. Tseng was with
National Ecology (an American Ecology company) he was a senior member of the
professional staff and later Vice President of American Ecology Corporation.
Eugene Tseng professional duties included mechanical process design and site layout for
material recovery facilities and refuse-derived-fuel (RDF) facilities as well as
densification plants and composting plants. He has extensive experience in performing
technical and economic analysis on recycling and mechanical solid waste processing
systems. Dr. Tseng has also performed economic and needs assessment studies along
with technical feasibility studies for solid waste planning. His experience includes
developing and conducting waste composition analysis procedures for US and
international municipal and private clients for recycling, materials processing, and waste-
to-energy projects.
50
084
Dr. Tseng was the technical director under contract to the City of Los Angeles to provide
technical oversight and management of the City's "generator-based" AB 939 Solid Waste
Generation Study from 1990 to 1993. Dr. Tseng provided oversight for the City of Los
Angeles Year 2000 New Base Year Generation Study, and was the technical director for
the City of Los Angeles' Year 2003 Eight-County Disposal Capacity Study.
In the area of regulatory compliance and enforcement of solid waste facilities, Dr. Tseng
assisted in the preparation and documentation of the City of Los Angeles' Local
Enforcement Agency's Enforcement Program Plan (EPP) and also served as the LEA's
interface with the California Integrated Waste Management Board. Dr. Tseng is
developing the permitting and enforcement procedures manuals for solid waste facilities.
Part of the services is to provide technical support to LEA staff in the review of landfill
closure plans,permit modifications, and permit revisions.
Dr. Tseng was the Principal Investigator for the Interagency Agreement between UCLA
and the CIWMB in the development of the AB 2494 uniform disposal based
quantification compliance method. Dr. Tseng designed the technical approach and
developed the regulatory compliance measurement scheme use by jurisdictions to
measure their progress towards the waste diversion goals.
Dr. Tseng developed secondary product manufacturing and technology in the recycled
glass field and has received two US patents 1) Ash Coated Cellular Glass Pellets,
#4,143,202 and 2) Method for Forming Coated Cellular Glass Pellets, #4,081,259 for
process and equipment systems design for the manufacture of secondary products using
materials recovered from the solid waste stream. He has also assessed European
secondary manufacturing technology for application in the United States on behalf of
many international clients.
Eugene Tseng is also the founder and Program Director of the University of California at
Los Angeles Extension's Municipal Solid Waste Management Program. He serves as an
Advisory Board Member and is also the Industry Program Coordinator. He has
organized and co-taught the following courses:
i) Principles of Municipal Solid Waste Management
ii) Recycling: Design,Marketing, and Operations
iii) Siting of Waste Treatment and Disposal Facilities
iv) Municipal Solid Waste Management Technology
v) Case Studies in Municipal Solid Waste Management
vi) Regulatory Framework for MSW Management
This is the first integrated training program for solid waste managers in the country. The
program is designed to meet the personnel demands of industry, regulatory agencies, and
grassroots environmental organizations in trying to meet the solid waste planning and
implementation requirements for industry and municipalities. Dr. Tseng also served on
the Advisory Board for the University of California at Davis Solid Waste Management
Program.
51
085
2. Regulatory and Legislative Experience
Eugene Tseng is a licensed California attorney specializing in Environmental Law.
While with American Ecology Corporation as Vice President of Environmental Affairs,
part of his job responsibilities was to provide legal and impact analysis on proposed state
and national legislation and regulations in hazardous waste and municipal solid waste
management. He also served on the California Integrated Waste Management Board's
Composting Regulations Committee.
Dr. Tseng assisted the City of Los Angeles develop its Local Enforcement Agency's
Enforcement Program Plan for solid waste facility permitting, inspection, enforcement,
and corrective action.
Eugene Tseng has organized and taught the following UCLA Extension courses:
i.) Regulatory Framework for Hazardous and Toxic Materials Management
ii.) Environmental Law
iii.) Regulatory Framework for MSW Management
These legal courses on Hazardous Materials are utilized to train the new hires from Los
Angeles County Health Hazardous Waste Inspection Program and also for in-house
training for new hires for personnel from the California Department of Health Services,
Toxic Substances Control Division.
In 1988 Dr. Tseng was selected by the United Nations Development Programme to be
their international specialist in municipal solid waste and hazardous waste management
for assisting countries in organizing their environmental regulatory, industrial, and
educational programs. Dr. Tseng was in the People's Republic of China in February 1990
to assist in prioritization of hazardous waste management activities. He has trained MSW
regulatory personnel from Saudi Arabia and many other countries.
3. Information/Clearinghouse Experience
From 1990-1992, Dr. Tseng served as the Executive Director for the EPA's Region 9
Institute of Cooperative Environmental Management (ICEM) Technical Assistance and
Information Center for hazardous waste and municipal solid waste management. The
ICEM is a non-profit organization called EcoSource International. Its primary focus is
developing private-public partnerships to promote the concept of cooperative
environmental management and to provide integrated technical assistance to academia,
industry, and government for the purpose of developing and implementing model
environmental education/training programs.
From 1996 to 1999, Dr. Tseng served as the Executive Director for EcoTelesis
International, an environmental non-profit public interest group that specializes in the
development of environmental education and providing technical assistance and planning
for municipalities and private companies.
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086
Dr. Tseng also served on the Technical Advisory Committee for the California Museum
of Science and Industry for their project on "Our Urban Environment". He provided
technical review for exhibits on recycling, solid waste management and hazardous
material/waste management.
Dr. Tseng currently serves on the Editorial Advisory Board of MSW Management
magazine.
4. Hazardous Materials Management Experience
Eugene Tseng has experience in the interface between municipal solid waste and
hazardous waste and he teaches this topic in the UCLA MSW program. Dr. Tseng has
also been involved with preliminary design and process engineering of an integrated
hazardous waste treatment facility. Dr. Tseng has extensive international technology
assessment experience in evaluating European hazardous waste treatment technology.
He served on the EPA's technology peer review committee for a manual titled "Summary
of Treatment Technology " Effectiveness for Contaminated Soil."
As the Industry Advisor and Assistant Executive Director (1987-1989) of the National
Science Foundation's Engineering Research Center for Hazardous Substances Control at
UCLA, Dr. Tseng assisted in raising over $15 million for research at UCLA and assisted
in developing the Hazardous Waste Information Center to serve the informational
requirements of industry, regulatory agencies, communities, and basic research needs of
the research institutions. Dr. Tseng was also responsible for developing joint public-
private partnerships in developing innovative hazardous waste management technologies.
Dr. Tseng served on the UCLA Hazardous and Toxic Materials Management Certificate
Advisory Board at UCLA and was an instructor for its Hazardous Waste Management
Technology course as well as the Regulatory Framework and Environmental Law
courses.
5. Other Relevant Experience
Eugene Tseng has been utilized by industry, government, and others for expert witness in
the field of municipal solid waste management. In addition, Dr. Tseng has been
conducting contract compliance / financial audits on behalf of many jurisdictions to
determine the level of compliance of trash haulers with their franchise contracts. Dr.
Tseng currently serves on the Los Angeles County Alternative Technology Task Force,
and has conducted conversion technology evaluations for over 30 years.
53
087
ROBERT SCOTT HILL
SPECIALIZING IN SOLID WASTE MANAGEMENT, RECYCLING & WASTE
PREVENTION
3633 Military Ave. • Los Angeles, CA. • 90034-7005 • (310) 836-3659
EXPERIENCE
E.Tseng&Associates &EcoTelesis International Inc.
2/95-present
Over 10 years experience working as a solid waste professional for ETA/EcoTelesis
International team. Manage, Perform Functional Audits after setting appointments by
telephone or cold calling,few telephone Audits after initial cold-call visit to business, Perform
Calculations of materials by type plus data input which includes (R - Recycle, PR - Potential
Recycle, SR - Source Reduction & PSR - Potential Source Reduction), Provide Technical
Assistance w/follow-up for Potential Recycle Programs and Source Reduction Opportunities,
Assisted business to obtain CIWMB Wrap Awards, and training Recycle Coordinators,
CIWMB Board Stafjand ETA staff for the following clients_
City of Modesto
City of Lodi
City of Compton
City of Carson
City of Torrance
City of Gardena
City of South Gate
City of Salinas
City of Lomita
City of Corona-75 audits
City of La Verne
City of Oxnard
City of La Puente
City of Long Beach
City of Manhattan Beach/ 149 Audits-Completed Aug.2000
City of La Canada/Flintridge(also Project Manager)- 100 Audits Completed Aug.2000
City of Woodland/Sacramento/Interface between City Rec. Coordinator&Hauler 150 Audits -
Completed Sept. 2000
City of Inglewood-Implementation for Waste management. Train City staff
City&County of Ventura-over 250 audits
City of Carson
City of Irvine-over 130 audits
County of San Diego-Unincorporated-including largest C&D facilities
City of San Diego-over 300 audits
San Diego International Airport-Detailed audit of all airlines,concessions and airport facilities
City of Orange-over 175 audits
City of Rosemead
City of Livermore-6 years-over 150 audits
City of Los Angeles-current over 100 audits
Port of LA- 110 plus audits
County of Los Angeles-5 years and over 450 audits competed
Since 2003 served as Business Recycling Consultant(BRC) for County Los Angeles Smart
Business Program conducting over a 450 waste audits in unincorporated areas including Rancho
54
088 p
8
Dominguez,Marina Del Rey,&Hacienda Heights. Conducted specialized audits of County's
largest facilities: Universal Studios,Pepperdine University,&Six Flags Magic Mountain.
In addition,provided assistance to El Camino College with Large Waste Diversion Project(Sept-
Nov. 2002).Provided assistance to Honda of America Corporation with review of recycling
&waste reduction programs and to help obtain EPA Waste Wise Award.
Other solid waste work experience: Supervise and Manage waste sorts including: (a)City of Los
Angeles @ 2 City locations,total of 80 Recycle waste sorts performed with sample sizes of 300.0
plus lbs. samples sorted by crew of 20 with a total of 20 material types separated; (b)City of Los
Angeles @ Bradley Landfill,total of 40 Greenwaste waste sorts performed with sample sizes of
500.0 plus lbs. samples sorted by crew of 2-4 with a total of 20 material types separated; (c)City
of Los Angeles @ Sunshine Canyon,total of 15 Recycle waste sorts performed with sample sizes
of 300.0 plus lbs. samples sorted by crew of 5 with a total of 54 material types separated.
TreePeople
12/81-6/93
On-Site Park Program Manager and Rainforest Program Development. Duties included:
tours and staff training, research and display development. Developed rainforest education
program and an international rainforest education network. Involved with development of
premier Los Angeles Recycling Education School Program. Aided in research, development,
design, and implementation of recycling & waste management education curriculum and
programs for K-12th grades. Designed and constructed park's popular recycling, organic &
herb gardens, compost, and HI-1W display. Frequently interfaced with media, international,
and special interest groups, involved in teacher workshops, and acquired donations of goods
&services.
EDUCATION
UCLA Extension Certificated Program on Rainforests —i
Cal State University Bachelor of Science Degree in Management of Recreation&Leisure
Northridge Services
Santa Monica City College A.A.Degree in Recreation and Certificate in Therapeutic
Recreation
USGBC-LEED Basic training
I Green Building classes
55
089
JULIE T . HAST
julie.hast@verizon.net
EDUCATION:
UCLA Extension Certified in Recycling & Waste Management
University of California At Los Angeles B.S. Kinesiology --
Graduated with departmental honors
Background in education/learning disabilities and mathematics
EXPERIENCE:
E. Tseng & Associates/
EcoTelesis International
6/95 - 5/96
3/98 - currently Project Manager: Lead for various projects
including: City of Los Angeles Business Technical Assistance and
Waste Reduction; Solid Waste Minimization Studies at DFW
International and San Diego Airports, Raleigh Studios, and El
Camino College; AB939 Base Year Studies for the cities of: San
Diego, Torrance, Redondo Beach, City of Orange and others; AB939
Annual Report and program implementation assistance for: Port of
Los Angeles, Fountain Valley, Huntington Beach, and Westminster.
Other significant projects include: UCLA Extension / EPA
Wa$teWi$e Program joint venture to develop waste prevention
quantification methodologies for large companies; Toyota Motor
Sales HQ recycling implementation, waste assessments, and award
applications; and U.S. Navy base waste audit. Managed and
performed business technical assistance and waste assessments for
EcoTelesis International team of auditors for over a hundred
clients including cities, counties, and large and small companies
from all business sectors.
EARTH SPIRIT
2/95 - 11/96
Program Development Director. Content acquisition and grant
writer for the organization's environmental online computer
network and involvement on the Internet. Also responsible for
program development to meet needs of network providers and users,
community service volunteers and office administration.
Southwest Regional Laboratory
3/91 - 8/93
Environmental Education Specialist. Development of environmental
curriculum, programs, and studies. Implemented and acted as
liaison for Youth Education Component for the Los Angeles
Resource Program. Presented workshops for California Science
Teachers Association, Greater L.A. Science Teachers Association,
UCLA Extension / Department of Education and Torrance Adult
School.
TreePeople
9/85 - 10/90
School Program Assistant Manager. Developed, designed, and
56
b
implemented environmental education curriculum and program for
grades K-12. Produced children's newsletter, supervised staff
training, presented assemblies and tours, assisted at teacher
workshops, and worked with media and special interest groups.
ADDITIONAL INFORMATION:
Other experience: Church Elder.
I .
Performing Arts Professional: Dancer, Actor, Choreographer, Production
Assistant, High School dance technique instructor.
Computer Skills: Macintosh & PC: MS Word, Excel, Filemaker Pro,
PowerPoint, Delta Graph, Access.
Professional Memberships & Unions: USGBC, SAG, Aftra
•
57
090
DENIS J. KEYES
EDUCATION:
Masters Degree, Statistics, University of Denver, Colorado—Graduated with straight A
(4.0) average, and received Maurice Davies Award as most outstanding student in
Statistics.
Bachelors Degree, Business, College of Santa Fe,New Mexico—Graduated Magna Cum
Laude, and on Dean's List every semester of attendance.
WORK EXPERIENCE:
E. Tseng and Associates
Los Angeles, California
1999 to present
• Developed and proposed estimation methodology for complex statistical survey
conducted by the State of California to measure waste types and amounts disposed in
various levels of geography for California. The methodology involved statistical
techniques such as cluster sampling, stratified sampling, ratio estimates,post-
stratification, and development of sampling errors using replication techniques.
• Researched and developed estimation methodology for complex statistical survey to
measure recycling and diversion rates for commercial/industrial businesses in
selected California cities and the County of Los Angeles Unincorporated Areas. The
methodology involved statistical techniques such as stratified sampling, ratio
estimates, and development of sampling errors. The County of Los Angeles project
involved the development of a Microsoft Access database to manage the database of
business sites, stratify and randomly select a sample of businesses, produce various
reports, and extrapolate sample results to represent the entire Unincorporated Area.
Visual Basic code was also written to completely automate the sample selection.
ARCVIEW Geographical Information System(GIS) was used in the sample selection
procedure. Research on sampling errors was done using Microsoft Excel.
• Developed Microsoft Access database to measure disposal and diversion activities in
County of Los Angeles government facilities. Activities measured included types of
material, as well as annual tons.
• Developed other Microsoft Access databases including a computer-based application
form for the California Waste Reduction Award Program(WRAP), and assisted
Orange County in the development of their Disposal Reporting System used to
measure city compliance to state laws regarding disposal reduction.
• Developed statistical methods for estimation of waste disposal and waste generation
for County of San Diego Waste Disposal Capacity Study(used for Siting Plan), and
also for the City of Los Angeles' Eight-County Disposal Capacity Study(2003).
•
58
091
Department of Public Works, City of Los Angeles
Los Angeles, California
OPERATIONS AND STATISTICAL RESEARCH ANALYST II
1991 to 1999 (8 years)
• As only statistician in Department, responsible for developing and implementing
advanced statistical procedures to accurately measure types and amounts of waste
generated in the City of Los Angeles. Results successfully proved that the City met
and greatly exceeded State legal requirements for recycling and avoided the payment
of annual fines of several million dollars.
• Introduced many innovative and effective statistical techniques to the waste
management field including complex sampling procedures,regression models to
forecast waste and detect outliers, and analysis of variance testing.
• One of prime developers of statistical techniques for the generator-based approach to
measure waste at the businesses that generate the waste,rather than at the landfills
that receive the waste. These techniques are now used as the model for the State of
California.
• Responsible for planning and conducting a variety of surveys including generator-
based questionnaires, generator-based composition sampling, gate surveys at
landfills, diversion surveys,hauler surveys, and landfill/transfer station composition
sampling. This included developing software and writing reports in addition to
managing the surveys.
,III • Extensively used both mainframe and PC based software for statistical analysis of
large amounts of data. Wrote programs in mainframe Statistical Analysis System
(SAS),and developed applications in a variety of PC based software such as
spreadsheets(Excel and Quattro-Pro),relational databases (Access and Paradox),
graphic packages (Harvard), and geographic information systems (Atlas).
• Extensively wrote reports on the research methodology and results. Also required
much personal and telephone contact, and some presentations before groups.
• Supervised team of outside contractors, computer and telephone personnel who
assisted the City.
Personnel Department, City of Los Angeles
Los Angeles, California
MANAGEMENT ASSISTANT
1990 to 1991 (1 '/i years)
• Responsible for administering examinations for City Personnel Department.
Composed written exams and interview questions, arranged and oversaw interview
boards,handled any applicant protests, and saw to the successful completion of
examinations for a variety of professional and clerical positions.
Bureau of Labor Statistics, U. S. Department of Labor
Washington, D. C.
STATISTICIAN
1975 to 1989 (13 years)
59
092
• Conducted research as a chief researcher for Local Area Unemployment Statistics
Program. Devised methodology used by States to estimate employment for multi-
billion dollar allocation programs.
• Developed innovative applications using advanced statistical techniques such as
regression, spectral analysis, Kalman filters and other time series techniques, complex
sampling techniques, and minimization.
• Received monetary awards and special award from the U. S. Secretary of Labor for
work. Performance rating was "outstanding". Promoted to GS-13 level.
• Helped coordinate the implementation of this employment methodology with State
agencies, Bureau regional offices, and other groups. Involved much personal and
telephone contact, and the presenting of several seminars in the new methodology.
• Responsible for producing sample size and standard error estimates for the
nationwide Current Population Survey. Also involved explanation of the technical
aspects of the Survey to other Bureau personnel and to the public in seminars and
personal contact.
• Programmed or supervised the programming of software for research and production
of estimates for the new methodology and the Current Population Survey.
Extensively used statistical software packages (SAS and BMDP) and other languages
(PL/1, FORTRAN and BASIC).
60
093
Karl Wong
WORK ETA/EcoTelesis International, Environmental Consultant,May 1998—Present.
EXPERIENCE Project Manager. Over 10 years of experience in Solid Waste Management,providing
technical assistance to more than 2,500 businesses from Industrial/Commercial sector in
multi-languages: waste assessment,waste reduction and recycling,and program
implementation for all types of industries(Manufacturing, Construction,Hospitality,
Health,Agriculture,Wholesale/Retail, IT,Airport, School,etc). Since July 2005 served as
BRC for County Los Angeles Smart Business Program conducting over a hundred waste
audits(including some in Chinese Mandarin language). Assisted California municipalities
and jurisdictions over compliance with State of California AB 939 Mandate: City of San
Buenaventura,Mission Viejo,Irvine,Westminster,La Habra,Baldwin Park,Irwindale,
Rosemead,Compton,Carson,Vernon,Corona,Dublin, Livermore, Stockton, Lodi,
Modesto,Port of Los Angeles, San Diego Unincorporated County,City of San Diego,
Walnut,Orange,Lancaster,Palmdale,Torrance,Newport Beach,West Covina,City of Los
Angeles,and County Unincorporated of Los Angeles; including Dallas/Fort-Worth
International Airport,Texas. Measuring waste diversion percentage for each jurisdiction
based on California Integrated Waste Management Board standard methodology;
Jurisdiction's Annual Report and Biennial Review. Waste Composition Studies at
Landfills,Transfer Stations,and at Material Recovery Facilities(MRFs). Technical training
for student interns and at governmental level on waste reduction/recycling. Developing
standardized method for conducting"Waste Reduction and Recycling Methods"for
business based on CIWMB and the USEPA Guidelines.
International Metals EKCO Ltd.,Los Angeles,CA. September 1995 -March 1998.
Scrap Metals Recycling Company,Assistant Manager. Conducted compliance with
environmental regulations,both State and Federal,such as OSHA,Hazardous Waste,
CEQA,and Storm Water;attending environmental seminars, i.e. California Compliance
School;conducting materials processing,recovery,and materials grading;handling CRV
report of recycled aluminum cans, glass,and plastic bottles to the State of California,
Department of Conservation,Recycling Division.
The U.S. Environmental Protection Agency-Corvallis Environmental Research
Laboratory,Corvallis,Oregon July 1994-June 1995. Measurement of CO2 and Global
Climate Change effects on forest plants, the TERA Research Project, Research Intern.
Conducted photosynthesis and respiration measurement of 02 and CO2,calibration
measurement of O2 and CO2 at zero level, grounding,harvesting at cascade mountain,analysis
of plants structures, soil tests, and chemical analysis in ICP lab on N2 and NO2.
EDUCATION University of California at Los Angeles, Extension Program in Recycling and Waste
Management,January 1997—June 1998.
Oregon State University,Corvallis,Oregon.Bachelor of Science,major in Environmental
Science,emphasis in Environmental Biology,June 1995
University of California at Berkeley, Summer School,June-August 1991
61
094
LANGUAGE English, Chinese-Mandarin, and Indonesian-Malay
SKILLS
COMPUTER Knowledge in Windows and Apple PCs, MS Word, MS Excel,MS Access, MS PowerPoint,
SKILLS MS Project, Internet Search Engines, Statgraphic, ScrapWare,ArcMap.
TRAINING California Department of Toxic Substances Control (Cal EPA), California Compliance
School,Los Angeles,May 14-15, 1996.
Module I: Hazardous Waste Identification and Overview
II: Onsite Management Requirement(tanks &containers)
III: Preparedness, Prevention, and Training
IV: Transportation (with California manifest& LDRs)
AWARDS & Awarded,U.S. EPA Certificate of Appreciation
ACTIVITIES Awarded,California Hazardous Waste Compliance School Certificate of Satisfactory
Completion
Member, California Resource Recovery Association
Member,National Recycling Coalition
62
095
8 ,
: .
TT
I,, 6 AZUWATERSA
SCHEDULED ITEM
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE SA
UTILITY BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES
DATE: JANUARY 31, 2011
SUBJECT: APPROVE SCOPE OF WORK FOR A POWER SUPPLY/RATE
IMPACT ASSESSMENT TOOL AND AUTHORIZE SOLICITATION
OF PROPOSALS
RECOMMENDATION
It is recommended that the Utility Board approve the scope of work for a Power
Supply/Rate Impact Assessment Tool and authorize to Staff to solicit proposals.
BACKGROUND
As reported in a September 27, 2010 Board item titled "UPDATE ON AZUSA LIGHT &
WATER's RENEWABLE ENERGY PROGRAM", a number of legislative and
regulatory actions and measures pertaining to renewable energy and climate change have
been undertaken state-wide and regionally. Two of these measures in particular are of
interest and critical importance to Azusa as they directly impact the Publicly Owned
Utilities (POUs), and in that measure Azusa Light & Water. These measures are:
1) Implementation by the California Air Resources Board (ARB or CARB) of
Renewable Electricity Standard (RES) regulation, as based on Governor's
Executive Orders S-14-08 and S-21-09, and
2) The Greenhouse Gas (GHG) cap-and-trade regulation, also implemented by the
ARB, as based on the California Assembly Bill 32 (Global Warming Solutions Act)
The RES regulation will become effective January 1, 2012 and establishes a mandatory
four step process to reach a 33% renewable energy target by 2020. The steps are as
follows: 20% renewable energy for years 2012 - 2014; 24% renewable energy for years
2015 — 2017; 28% renewable energy for years 2018 & 2019; and 33% renewable energy
for year 2020 and beyond.
The GHG cap-and-trade regulation will also become effective on January 1, 2012 and
targets major California industries that emit or contribute to emissions of greenhouse
gases (global/climate warming effect). In general the goal is to reduce the California
096
Power Supply/Rate Impact Assessment Tool RFP
January 31,2011
Page 2
greenhouse gas emissions in 2020 to the levels of 1990 emissions (i.e. by about 30%) and
further to reduce emissions in 2050 by 80% of the 1990 level. The currently issued
regulation and compliance methodology addresses primarily the 2012 — 2020 period. In
general industries, among them electric utilities, will be given declining amounts of
allowances to cause/contribute to the reduction of greenhouse gases.
It is clear that electric utilities and their rate payers will be impacted by the above
regulations. It is then imperative to be able to reasonably assess/project what impact the
above regulations will have on Azusa's power supply portfolio and potentially on future
electric rates.
Accordingly, Staff respectfully requests Board's approval to issue an RFP for a
computerized Power Supply/Rate Assessment Tool with the initial scope and
functionality listed below:
- Module for input/modeling of Azusa load for up to 20 years forward
- Module for input/modeling of Azusa resources for up to 20 years forward
- Module for input of energy & gas reference prices up to 20 years forward
- Module for RES targets and penalties up to 20 years forward
- Module for GHG targets, allocations, and penalties up to 20 years forward
- Module for inputting Azusa base electric rates
- Module for inputting Azusa financial targets (net income, bond coverage,
etc.)
- Module for inputting Azusa market transactions
- Module for calculating Azusa resource adequacy and its cost (energy; 20 year
horizon, 10 yrs minimum)
- Module for calculating Azusa RES compliance and its cost (20 year horizon,
10 yrs minimum)
- Module for calculating Azusa GHG compliance and its cost (20 years
horizon, 10 yrs minimum)
- Module for assessing Azusa financial targets (20 year horizon, 10 yrs
minimum)
Please note that on September 28, 2009, the Board authorized Staff to issue an RFP for a
comprehensive Power Supply Study. Part of the scope of that RFP was preparation of
models for cost of power supply, Resource Adequacy capacity, RPS energy, and GHG.
On January 5, 2010 the Board approved Black & Veatch to conduct a portion of that RFP
scope -- evaluation of Azusa's planned participation in Lodi Energy Center. The RFP
discussed herein would in essence complete the earlier approved work scope.
FISCAL IMPACT
The cost of the discussed tool/model will be reported to the Board following receipt of
proposals from qualifying vendors.
Prepared by: Yarek Lehr, Assistant Director of Resource Management
1197
Power Supply/Rate Impact Assessment Tool RFP
January 31,2011
Page 3
Attachment:
Power Supply/Rate Impact Assessment Tool (General Characteristics)
098
Power Supply/Rate Impact Assessment Tool
(General Characteristics)
Statement of need:
Recently a number of state, regional, and/or federal regulations have been implemented
or proposed that will have considerable impact on cost of the electric energy. Electric
power production industries as well as the wholesale electricity and fuels markets are
already adjusting in response to the regulations.
In response to these profound regulatory and what follows wholesale electricity market
changes, electric utilities that serve retail customers need to be able to reasonably forecast
and asses the economic impact of the regulations and on their customers.
Accordingly, the City of Azusa Department of Light & Water desires to develop an
automated, computer based, tool that will aid in assessment of the future cost of
wholesale'power supply in the context of its impact on electric rates.
General platform characteristics:
1. MS Excel based model
2. Open code
3. User friendly operation in terms of data inputs, data setup, and data outputs
4. Ability to accept uploads of large data files (such as Azusa demand for 20 years)
5. Ability to allow for downloads of large data files
6. Ability to compute and print reports with user-selected information
7. 20 year data and calculation horizon
Inputs
1. STUDY PERIOD SETS. Any and all inputs shall be in monthly, quarterly,
annual, and the total study period sets (for all types of data/information output
categories defined in#2, #3, and#4 below).
2. LOAD. For each applicable study period as defined in#1 above enter
a. Full requirement Monthly load (ISO metered load) in MWh (On-pk and
Off-pk)
b. % to be used for Azusa retail load calculation (for RES compliance
calculation)
c. Expected monthly peak (ISO metered peak) for System and Local
Resource adequacy capacity allocation.
1 099
3. RESOURCES. For each resource (PPA, share of ownership, contract, etc) for
each applicable study period as defined in#1 above enter:
a. MW profile (on-pk and off pk)
b. Price in $/MWH
c. Other associated costs in $/MWh (Transmission losses, CRR, scheduling,
balancing)
d. MW that can be used for System Resource Adequacy capacity
e. MW that can be used for Local Resource Adequacy capacity
f. MWHs that qualify for RES energy
g. MWHs that qualify for Azusa RPS but not for RES energy ("POU RES")
4. REGULATORY REQUIREMENTS.
a. CEC regulated RES energy as % of retail load
b. Azusa Board RPS (same as POU RES) as % of retail load
c. System RA capacity requirement (15% planning margin or user entered)
d. Azusa Local RA capacity requirement in MW (from the ISO or user
entered)
e. GHG (MT of CO2 equivalent) requirements as per ARB regulation
5. MARKET INFORMATION
a. Energy forward curves for SP15, NP15, PV, Md-230, 4C, Marketplace
b. Forward gas curves (SoCal Border, PG&E City gate, HH/Nymex)
c. Forward GHG credits prices for California/WCI (in $/MTCO2 equivalent)
d. Forward GHG offset prices for California/WCI (in $/MTCO2 equivalent)
6. TRANSMISSION RESERVATION/CRRs
a. Long Term CRRs via Allocation vs Intended Annual /Monthly CRRs via
Auction
b. Transmission loss factors from different external points (imports)
Outputs:
1. STUDY PERIOD SETS. Any and all outputs shall be in monthly, quarterly,
annual, and the total study period sets (for all types of data/information output
categories defined in #2, #3, and #4 below).
For example: For a two year study horizon, outputs for each data/information
category/type defined in#2, #3, and #4 below, there shall be separate output sets
for each month (M1, M2, M3, M4, M5, M6, M7, M8, M9, M10, M11, M12) of
Year-1; Q1,Q2,Q3,Q4 of Year-1; Total for Year-1 and each month (M1, M2,
M3, M4, M5, M6, M7, M8, M9, M10, M11, M12) of Year-2, Q1,Q2,Q3,Q4 of
Year-2; Total for Year-2 and Total for the entire period/horizon of 2 years.
2
100
2. ENERGY (conventional and RES). For each data/information category stated
below in a), b), c), d), e), f) (for each applicable study period as defined in #1
above) the output shall be: Total period MWHs, total period cost (cumulative cost
for the period and average $/MWh for the period), % of total period demand
served by the energy category for of the following:
a. Conventional energy (other than coal) (on-pk and off-pk)
b. Conventional energy - coal (on-pk and off-pk)
c. CEC RES Renewable energy (on-pk and off-pk separately)
d. POU RPS energy (on-pk and off-pk
e. User defined Energy Product (on-pk and off-pk)
f. Total energy - sum of a), b), c), and d) above (on-pk and off-pk)
g. Flag (yes/no) whether the user defined (in MWh or %) energy
requirement threshold/target for Total Energy is met.
i. If not met, show the amount of deficiency in (MWh and %)
h. Flag (yes/no) whether the user defined (in MWh or %) energy
requirement threshold/target for RES Energy is met.
i. If not met, show the amount of deficiency in (MWhs and
%)
i. Flag (yes/no) whether the user defined (in MWh or %) energy
requirement threshold/target for User Defned Product is met
i. If not met, show the amount of deficiency in (MWhs and
%)
ii. If met, what is the excess amount (price associated with
this excess volume)
3. CAPACITY. For each data/information category listed below in a), b), c) below
(for each applicable study period as defined in#1 above) the output categories
shall be: period capacity in MW, list of resources providing such capacity (as
based on the resources capacity flag being set on/off).
a. Total System Capacity (on-pk and off-pk)
b. Total Local Capacity (on-pk and off-pk)
c. Place holder for other user-defined capacity products
d. Flag (yes/no) as whether the user defined (in MWh or %) System Capacity
requirement threshold/target for System Capacity is met
e. Flag (yes/no) whether the user defined (in MWh or %) Local Capacity
requirement threshold/target for RES Energy is met
f. Flag (yes/no) whether the user defined (in MWh or %) User selectable
capacity requirement threshold/target for RES Energy is met
4. MEETING GHG REGULATORY REQUIREMENTS. For each
data/information category stated below (for each applicable period as defined in
#1 above) the output shall be: GHG in Metric Tones (MT) of CO2 equivalent
"burn/usage", total period GHG cost to Azusa value ($) as based on the market
3 101
value of GHG credits offsets with separate accounting for allocated and separate
for purchased GHG credits (in MT of CO2 equivalent)
a. Total Azusa GHG compliance requirement obligation as based on
resources used to serve Azusa load (either automated calculation based on
the type of resources used or user selectable requirement from user input
info)
b. Flag (yes/no) whether the user defined (MT of CO2 equivalent) allocations
meet Azusa's compliance requirement in a) above
c. Calculated total Azusa GHG credit excess/shortage (Azusa GHG
allocation less compliance from item a) above for each applicable period)
d. Cost of GHG allocations/offsets that have to purchased by Azusa to
mitigate "shortage" in c) above and satisfy ARB compliance requirement
(Calculated as a product of the amount of GHG credits shortage and
market cost for either credits/allocations or offsets to be purchased)
5. TRANSMISSION RESERVATION/HEDGING ADEQUACY & COST. For
each data/information category stated below (for each applicable period as
defined in#1 above) the output shall be:
a. Total Azusa transmission requirement associated with imports for each
applicable tie
102
4
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_CHI & 'N4?El
INFORMATIONAL ITEM
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: GEORGE F. MORROW, DIRECTOR OF UTILITIES
DATE: JANUARY 31, 2011
SUBJECT: UPDATE ON THE REVISED SERVICE AGREEMENT FOR WHOLESALE
DISTRIBUTION SERVICE BETWEEN SOUTHERN CALIFORNIA EDISON
(EDISON) AND AZUSA LIGHT & WATER (AZUSA).
BACKGROUND
This item is an update on an earlier approval by the Utility Board dated January 25, 2010
regarding a one time payment to Southern California Edison (Edison) for substation metering
and communication facilities charges. This update reflects the final arrangements as accepted in
the Federal Electric Regulatory Commission Filing of January 13, 2011 under Docket No. ER
11-2321-000.
In January 2010, Staff met with representatives of Edison to discuss the certified metering and
communication facilities at Kirkwall & Azusa Substations. The metering & communication
facilities were installed by Edison on behalf of Azusa Light & Water pursuant to requirements by
CAISO dating back to 2004. After this meeting, staff recommended Utility Board the approval of
a one time payment to Edison. (For reference see January 25, 2010 consent agenda item)
UPDATE
Following the January 2010 Utility Board meeting, Azusa Light & Water received detailed cost
support from Edison for the metering facilities as part of Edison's draft filing of the Revised
Service Agreement at FERC. Upon further review of the cost support and in consultation with
legal counsel, there was an opportunity to improve the payment methodology by negotiating a
lower fixed charge rate. This was possible if Azusa were to elect to finance the substation cost
improvements rather than have Edison do so. As part of this final agreement filing process, the
following modifications were made to the Revised Service Agreement between the parties:
• Change from Edison financed facilities to Azusa Light & Water financing
• Payment of a capital contribution in an amount similar to that initially approved by Utility
103
SCE Metering Agreement
January 31, 2011
Page 2
Board ($172,844.72), but adjusting for additional monthly charges accrued up to the date of
Acceptance of Filing at FERC of the Revised Service Agreement(new total is $224,579.10).
• Allow Azusa Light & Water to pay the capital contribution in two installment payments, if
desired
• Reduce the monthly metering charges at both substations (from $2,882.95 to $1,320.03). The
reduction in monthly costs results from using the CPUC established annual fixed charge rate
for customer-financed facilities (4.58%) versus a higher rate of 16.08% applicable for
Edison-financed facilities, as originally proposed. (The higher rate accounts for Edison's rate
of return, income taxes and depreciation.)
• Inclusion of legal language in the Revised Service Agreement that states the lower, unique
rate does not create a precedent with respect to future rates, services, or matters.
CONCLUSION
Overall, the Revised Service Agreement as reviewed by staff and counsel, and as filed by Edison
and accepted by FERC, is favorable to Azusa Light & Water.
Prepared by: Federico Langit Jr., Assistant Director - Electric Operations
104