HomeMy WebLinkAboutAgenda Packet - May 14, 2012 - CC * .�:. +
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NOTICE AND CALL OF A SPECIAL-MEETING
OF THE CITY COUNCIL OF THE CITY OF AZUSA
TO THE MEMBERS OF THE CITY COUNCIL OF THE CITY OF AZUSA:
NOTICE IS HEREBY GIVEN that a Special Meeting of the City Council of the City of Azusa is hereby called to
be held MONDAY,MAY 14,2012 at 6:30 p.m. at the Azusa Light and Water Conference Room located at 729 N.
Azusa Avenue,Azusa, California. 1
Said Special Meeting shall be for discussing, hearing and taking action on the items listed below: l
AGENDA
A. PRELIMINARY BUSINESS
• Call to Order
• Roll Call
•
B. PUBLIC COMMENT—Limited to items listed on this Special Meeting Notice.
C. CLOSED SESSION
1. Gov. Code Sec.54957.6—CONFERENCE WITH LABOR NEGOTIATOR
City Negotiators: City Manager Makshanoff
Organizations: ACEA (Azusa City Employees Association), AMMA (Azusa Middle Management
Association), SEN (Service Employees International Union), APMA (Azusa Police
Management Association),CAPP(Civilian Association of Police Personnel),
APOA (Azusa Police Officers Association) and IBEW (International Brotherhood of
Electrical Workers.
D. AGENDA ITEM
1. POTENTIAL LAYOFFS
RECOMMENDED ACTION
That the City Council, consistent with the "CITY OF AZUSA, RULES OF THE CIVIL SERVICE
SYSTEM," Section 13.2, LAYOFF; SUBSECTION 13.2.1, GENERAL POLICY, approve the
recommendation of the City Manager to consider a layoff plan for the listed number and classifications
of employees in the indicated departments; said layoff to become effective July 1, 2012.
E. ADJOURNMENT
1. Adjourn
In compliance with Government Code Section 54957.5, agenda materials are available for inspection by
members of the public at the following locations: Azusa City Clerk's Office- 213 E. Foothill Boulevard,Azusa
City Library- 729 N. Dalton Avenue, and Azusa Police Department Lobby- 725 N. Alameda,Azusa, California.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the
meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made
to provide access to the meeting.
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SCHEDULED ITEM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JAMES W. MAKSHANOF , CITY MANAGER
DATE: MAY 14, 2012
SUBJECT: POTENTIAL LAYOFFS
RECOMMENDATION
That the City Council, consistent with the "CITY OF AZUSA, RULES OF THE CIVIL SERVICE
SYSTEM," Section 13.2, LAYOFF; SUBSECTION 13.2.1, GENERAL POLICY, approve the
recommendation of the City Manager to consider a layoff plan for the following number and
classifications of employees in the indicated departments. Said layoff to become effective July 1, 2012.
Economic and Community Development
1 Development Services Assistant
1 Planning Technician
Human Resources
1 Human Resources Technician
Information Technology
1 Information Technology Analyst '
Library
1 Assistant Library Director , I 1
Public Works 1
2 Facilities Maintenance Worker _
1 Senior Office Specialist I /
2— "
Police 6
1 Emergency Services Coordinator
1 Police Officer Trainee ,/.1,01 ,1`ib,
Finance
1 Accounts Specialist II
1 Accounts Specialist III
Recreation and Family Services
1 Administrative Secretary
1 Recreation Coordinator
BACKGROUND
Given the economic conditions throughout California, and several other factors related to the economic
conditions in the City of Azusa (loss of Redevelopment, increased personnel costs, Vulcan Mining, new
Recycling facility, additional cost for fire services, and a general reduction in local sales and property tax
revenue), the City of Azusa is confronted with a serious budget deficit of approximately two-million
dollars ($2,000,000). As a result the City needs to significantly reduce costs to balance the 2012/2013
budget.
The City Manager has already moved forward with a number of cost-saving measures in the current fiscal
year that will aid in balancing next year's budget. These include a hiring freeze, reduced operating
expenses, sale of Prop A funds, 4% PERS amendment for Department Heads and reallocation of
expenses. In addition, the City Manager has been and continues to be in discussions with each
Department and all City bargaining groups in an attempt to find other means to reduce the budget deficit.
Although much progress has been made, the magnitude of the problem is so significant that it has become
necessary to recommend to the City Council the potential layoff of the above indicated classifications to
assist in achieving a balanced budget for the 2012/2013 fiscal year. Should conditions change that would
alter this recommendation, staff will advise you immediately.
In order to implement the layoffs with sufficient time to meet all of the legal requirements and still realize
a cost savings, it is necessary to consider this step at a special meeting. In addition, there are other steps
that will need to be taken in order assure compliance with our civil service rules and the Meyers, Milias,
Brown Act (MMB). These include:
1. Formal approval by the Council of the City Manager's recommendation for proposed layoffs;
2. Meeting and conferring with the bargaining groups of the affected employees on the impacts
of the layoffs (not the layoff decision itself);
3. Formal notification to the affected employees; and
4. Counseling of the affected employees
5. Making necessary service adjustments to mitigate the impact of the loss of the employees (to
the extent they were providing visible public services).
Employee Assistance
In addition to the normal assistance provided to employees when they separate from service, the City's
Human Resources Department will be available to provide employees with information and resources
regarding opportunities with other public agencies and unemployment benefits.
FISCAL IMPACT
The proposed reductions in personnel would produce estimated savings of $963,420.00 after
unemployment benefits and leave cash-outs are factored in ($314,630 & $110,710) .