HomeMy WebLinkAboutAgenda Packet - March 26, 2012 - CC 1111771/4811
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NOTICE AND CALL OF A SPECIAL MEETING
OF THE CITY COUNCIL OF THE CITY OF AZUSA
TO THE MEMBERS OF THE CITY COUNCIL OF THE CITY OF AZUSA:
NOTICE IS HEREBY GIVEN that a Special Meeting of the City Council of the City of Azusa is hereby called to be held
MONDAY, MARCH 26, 2012 immediately following the Utility Board Meeting which begins at 6:30 p.m. at the Azusa
Light and Water Conference Room located at 729 N.Azusa Avenue,Azusa, California.
Said Special Meeting shall be for discussing, hearing and taking action on the items listed below:
AGENDA
A. PRELIMINARY BUSINESS
• Call to Order
• Roll Call
B. PUBLIC COMMENT—Limited to items listed on this Special Meeting Notice.
C. CITY AGENDA ITEM
1. Request for sponsorship to Alissa Rocha to go toward cost of Azusa High School Cheer Program.
2. UNIFORM RENTAL AGREEMENT
RECOMMENDED ACTION:
In accordance with the provisions of Section 2-523(e) of the Azusa Municipal Code (competitive bidding already
completed), approve an agreement between the City of Azusa and Aramark Uniform Services of Riverside, CA, for
the purpose of supplying new uniforms to our uniform wearing field staff. The agreement will be for a period of 36
months with two (2) 12 month extensions based upon satisfactory service. Authorize the issuance of a blanket
Purchase Order to Aramark for the remainder of the 2011/12 fiscal year in the amount of $9,000; authorize the
issuance of blanket Purchase Orders in the amount of$39,300 each, for the next two years, and $30,250 for the final
ten month portion of the agreement.
3. CONSIDERATION OF LETTER OF SUPPORT FOR AB1600 (TORRES) METRO GOLD LINE
FOOTHILL EXTENSION CONSTRUCTION AUTHORITY.
RECOMMENDED ACTION:
Authorize Mayor to sign Letter of Support for AB 1600(Torres).
4. FISCAL YEAR 2011-12 MID-YEAR BUDGET REVIEW
RECOMMENDED ACTION:
There is no recommendation. Staff will be providing a presentation at the meeting in order to provide Council with
an update of the City's fiscal condition in preparation for the upcoming budget process.
D. CLOSED SESSION
1. (Gov. Code Sec. 54957) PUBLIC EMPLOYEE PERFORMANCE EVALUATION
City Attorney
E. ADJOURNMENT
1. Adjourn
In compliance with Government Code Section 54957.5, agenda materials are available for inspection by members of the
public at the following locations: Azusa City Clerk's Office - 213 E. Foothill Boulevard, Azusa City Library - 729 N
Dalton Avenue, and Azusa Police Department Lobby - 725 N. Alameda, Azusa, California. In compliance with the
Americans with Disabilities Act, if you need special assistance to participate in a city meeting,please contact the City
Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will
assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
2
Mid-Year Budget
Presentation
March 26, 2012
Mid -Year Overview
• Changed conditions and economic indicators
• Review of FY 2011 - 12 General Fund balance
• Looking Forward
• Conservative fiscal practices are called for in
light of Redevelopment loss and slow economic
recovery.
Changed Conditions
• State Elimination of Redevelopment
• GASB Revised Fund Balances
• Development Activity in Rosedale
• Gold line Construction Underway
• ELS opening at Arrow and Azusa
General Fund Balance
Adopted Revised
Budget Net Revisions Estimate
Beginning Balance (June 30, 2011 ) 7, 186,900 1 ,914,528 9, 101 ,428
FY 11 -12 Estimated Revenues 33,833,815 (850,000) 32,983,815
Transfers In 1 , 199,845 0 1 , 199,845
Total FY 11-12 Sources 35,033,660 (850,000) 34,183,660
FY 11 -12 Estimated Expenses 30,712,885 (644,285) 30,068,600
Transfers Out 4, 127,330 4,200 4, 131 ,530
Total FY 11-12 Uses 34,840,215 (640,085) 34,200,130
FY 11-12 Surplus/(Deficit) 193,445 (209,915) (16,470)
Ending Estimated Balance 7,380,345 1 ,704,613 9,084,958
Economic Indicators
• Annual inflation rate through February 2012 for the LA Area is 2.1 %
• Interest rates remain at historic lows (LAIF rate at 0.389% for
February 2012)
• Regional Unemployment Remains High (12.1 % for February of 2012
as reported by EDD)
• Housing Prices Stabilizing (Up 0.1 % quarter over quarter per
Zillow.Com)
• 54 Homes have sold in Rosedale Development since July
Revenue Issues
• Property Taxes
• Sales Tax
• Business License Taxes
• Building Permits
• Other- Vulcan , Waste Mgmt
etc.
Expenditure Issues
• Potential for State Budget Takings , Deferrals
and Eliminations
• Liability/ Workers Comp Expenses
• Proposed Fire Safety Contract Increase
($ 230 , 000)
• Fuel prices (effect on contracts, etc. )
• Employee contract cost impacts
Preliminary Budget Directives
Match General Fund costs to revenues
No General Fund Capital Outlay
No new program expenditures
Freeze all vacant General Fund positions
Budget Philosophy
• Prepare an easily understood working
budget document that will be consistent
from year to year and a reference
document during the year.
• Match operating revenues with operating
expenses .
• Use of reserves for capital , one time
discretionary expenses and emergencies
• Maintenance of essential services
FY 2012 - 13 Budget Issues
• Preserving City services
• Employee negotiations
• Focus on cost cutting/ revenue generating measures
• Impacts on the City from State actions
• Difficulty/ uncertainty of financial projection in the current
economic climate
FY 2012 - 13 Budget Schedule
• February 28 Budget materials distributed to Departments
• March 12 Final date for Personnel Request Submittals
• March 29 Departmental Budget requests returned to Finance
• April 16 to Budget meetings with Departments & City Manager
May 3
• May 14 Preliminary Budget balanced by City Manager
• May 29 City Council Budget Study Session (tentative date)
• June 18 Final Budget adopted by City Council
11
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CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ALAN KREIMEIER, DIRECTOR OF ADMINISTRATIVE SERVICES/CFO
VIA: JAMES MAKSHANOF , CITY MANAGER
DATE: MARCH 26, 2012
SUBJECT: UNIFORM RENTAL AGREEMENT
RECOMMENDATION
It is recommended that in accordance with the provisions of Section 2-523(e) of the Azusa
Municipal Code (competitive bidding already completed), City Council approve an agreement
between the City of Azusa and Aramark Uniform Services of Riverside, CA, for the purpose of
supplying new uniforms to our uniform wearing field staff. The agreement will be for a period
of 36 months with two (2) 12 month extensions based upon satisfactory service. It is further
recommended that Council authorize the issuance of a blanket Purchase Order to Aramark for
the remainder of the 2011 /12 fiscal year in the amount of $9,000, and also authorize the issuance
of blanket Purchase Orders in the amount of $39,300 each, for the next two years, and $30,250
for the final ten month portion of the agreement.
BACKGROUND
The City provides daily changes of clean shirts and pants to Light & Water, Public Works, and
Parks Department personnel, in various colors and fabrics, depending on the division
requirements. There are seventy five employees in total, each receiving a minimum of nine
uniforms for their inventory (four in possession and five being laundered). The city also
provides clean coveralls on a selective basis for the water Crew that require extra protection. In
addition, Cal OSHA has mandated that the Electric Division of Light & Water and select
members of the Consumer Services Division wear uniforms that minimize the risk of injury from
electric shock or fire. The cost of these flame resistant uniforms ranges from four to six times
the cost of the cotton uniforms that the other crews wear.
1 '
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' 1911 // g71117'f
Y
Honorable Mayor and Members of the Council
Page 2
The City also rents floor mats, bed sheets, blankets, and bath towels for various departments and
the Police Department. The City of Burbank recently solicited formal bids for uniform rental
services, and awarded a three year contract to Aramark as the lowest responsive and responsible
bidder for these services. The Purchasing Division has identified a "Piggyback" opportunity
with the City of Burbank, whose uniform requirements are almost identical to those of the City
of Azusa.
FINDINGS
The total cost of this agreement for the initial three year period will be $117,850. This represents
a savings of approximately 15% over the previous agreement.
FISCAL IMPACT
Sufficient funding remains in the operating budgets of the Light & Water, Public Works, Parks,
Purchasing and Police Department for the remainder of the fiscal year. Furthermore, the
appropriate amounts will be budgeted for the subsequent fiscal years.
2
60/.. ,,,3
March 26, 2012
The Honorable Norma Tones
California State Assembly
State Capitol, Room 4167
Sacramento, California 95814
RE: Support of Assembly Bill 1600
Dear Assembly Member Tones:
On behalf of the City of Azusa, I am writing to express my support for your AB 1600, which
would authorize the Metro Gold Line Foothill Extension Construction Authority to plan, design,
and construct the light rail extension through to the City off Montclair in San Bernardino County.
I believe a future extension of the line to Montclair is important for the people who will one day
ride the line, adding a connection between Los Angeles and San Bernardino counties by light
rail. Montclair has an extensive transit center that currently connects multiple bus lines and
Metrolink trains from throughout San Bernardino County to one centralized location. Extending
the Gold Line to the center will add a seamless connection for future riders to more opportunities
using a sustainable travel option.
I also strongly support the new language which would allow the Authority to accept grants, fees,
allocations, and transfers of funds from the federal government. Without such language, this
project would have limited options for funding. Connecting the Inland Empire to the growing
network of rail lines in Los Angeles County is a priority for reducing air pollution and
greenhouse gas emissions for our entire region.
Thank you for your leadership in sponsoring this important legislative change.
Sincerely,
Joseph Rocha
Mayor
cc: Assembly Committee on Local Government
Assembly Committee on Transportation
41.,
5/24/1-1.
es.
AZUSA
AGENDA ITEM
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ALAN KREIMEIER, DIRECTOR OF ADMINISTRATIVE SERVICES/CFO
VIA: JAMES MAKSHANOF, ITY MANAGER
DATE: MARCH 26, 2012
SUBJECT: FISCAL YEAR 2011-12 MID-YEAR BUDGET REVIEW
RECOMMENDATION
There is no recommendation. Staff will be providing a presentation at the meeting in order to
provide Council with an update of the City's fiscal condition in preparation for the upcoming
budget process.
BACKGROUND
The FY 2011-12 Budget was adopted in June of 2011 with an operating surplus in the City's
General Fund. Since this time, events have occurred which impact the City's finances. The
purpose of the mid-year review is to identify and explain these impacts to the Council and to
seek direction with respect to both the remainder of the current fiscal year and the preparation of
the budget for the upcoming year.
Based upon the direction received from Council at the workshop, staff will prepare necessary
actions to implement any changes and provide them to Council for approval.
FISCAL IMPACT
There is no fiscal impact as a result of this staff report. ()d
i/
0),4
Mid -Year Budget
Presentation
March 26 , 2012
Mid -Year Overview
• Changed conditions and economic indicators
• Review of FY 2011 -12 General Fund balance
• Looking Forward
• Conservative fiscal practices are called for in
light of Redevelopment loss and slow economic
recovery.
Changed Conditions
• State Elimination of Redevelopment
• GASB Revised Fund Balances
• Development Activity in Rosedale
• Gold line Construction Underway
• ELS opening at Arrow and Azusa
General
Adopted Revised
Budget Net Revisions Estimate
Beginning Balance (June 30, 2011) 7,186,900 1,914,528 9,101,428
FY 11-12 Estimated Revenues 33,833,815 (850,000) 32,983,815
Transfers In 1,199,845 0 1,199,845
Total FY 11-12 Sources 35,033,660 (850,000) 34,183,660
FY 11-12 Estimated Expenses 30,712,885 (644,285) 30,068,600
Transfers Out 4,127,330 4,200 4,131,530
Total FY 11-12 Uses 34,840,215 (640,085) 34,200,130
FY 11-12 Surplus/(Deficit) 193,445 (209,915) (16,470)
Ending Estimated Balance 7,380,345 1,704,613 9,084,958
Economic Indicators
• Annual inflation rate through February 2012 for the LA Area is 2. 1 %
• Interest rates remain at historic lows (LAIF rate at 0.389% for
February 2012)
• Regional Unemployment Remains High (12.1 % for February of 2012
as reported by EDD)
• Housing Prices Stabilizing (Up 0. 1 % quarter over quarter per
Zillow.Com)
• 54 Homes have sold in Rosedale Development since July
Revenue Issues
• Property Taxes
• Sales Tax ii-)9/\
• Business License Taxes
• Building Permits
J
• 7
• Other- VulcanWaste Mgmt
etc. VI A I
r LI 1:e"
P
. •
Expenditure Issues
• Potential for State Budget Takings, Deferrals
and Eliminations
• Liability/ Workers Comp Expenses / (1")2a1/.
• Proposed Fire Safety Contract Increase
($ 230,000
6-',1;e:„(
• Fuel prices (effect on contracts, eta
• Employee contract cost impacts=
Preliminary Budget Directives
Match General Fund costs to revenues
No General Fund Capital Outlay
No new program expenditures
Freeze all vacant General Fund positions
Budget Philosophy
• Prepare an easily understood working
budget document that will be consistent
from year to year and a reference
document during the year.
• Match operating revenues with operating
expenses.
• Use of reserves for capital , one time
discretionary expenses and emergencies
• Maintenance of essential services
FY 2012 - 13 Budget Issues
• Preserving City services
• Employee negotiations -�
• Focus on cost cutting/ revenue generating measures
• Impacts on the City from State actions --
•
ctions• Difficulty/ uncertainty of financial projection in the current
economic climate
FY 2012- 13 Budget Schedule
• February 28 Budget materials distributed to Departments
• March 12 Final date for Personnel Request Submittals
• March 29 Departmental Budget requests returned to Finance
• April 16 to Budget meetings with Departments & City Manager
May 3
• May 14 Preliminary Budget balanced by City Manager
• May 29 City Council Budget Study Session (tentative date)
• June 18 Final Budget adopted by City Council
—
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'`-AZUSIC
The Canyon City—Gateway to the American Dream
March 26. 2012
The Honorable Norma Torres
California State Assembly
State Capitol, Room 4167
Sacramento, California 95814
RE: Support of Assembly Bill 1600
Dear Assembly Member Tones:
On behalf of the City of Azusa, I am writing to express my support for your AB 1600, which
would authorize the Metro Gold Line Foothill Extension Construction Authority to plan, design,
and construct the light rail extension through to the City of Montclair in San Bernardino County.
I believe a future extension of the line to Montclair is important for the people who will one day
ride the line, adding connect between Los Angeles and San Bernardino counties by light rail.
Montclair has an extensive transit center that currently connects multiple bus lines and Metrolink
trains from throughout San Bernardino County to one centralized location. Extending the Gold
Line to the center will add a seamless connection for future riders to more opportunities using a
sustainable travel option.
I also strongly support the new language which would allow the Authority to accept grants, fees,
allocations, and transfers of funds from the federal government. Without such language, this
project would have limited options for funding. Connecting the Inland Empire to the growing
network of rail lines in Los Angeles County is a priority for reducing air pollution and
greenhouse gas emissions for our entire region.
Thank you for your leadership in sponsoring this important legislative change.
Sincerely,
A2/41(
Joseph Rocha
Mayor
cc: Assembly Committee on Local Government
Assembly Committee on Transportation
Office of the Mayor
213 E. Foothill Boulevard,Azusa,California,91702
(626)812-5239 + Fax (626)334-6358 + jrocha®ci.azusa.ca.us