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HomeMy WebLinkAboutE-13 Staff Report - New Class Specification -Public Works ManagerCONSENT ITEM E-13 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: STEPHAN E. HUNT, CHIEF OF POLICE/ACTING CITY MANAGER FROM: TANYA BRAGG, DIRECTOR OF HUMAN RESOURCES AND RISK MANAGEMENT DATE: JULY 17, 2017 SUBJECT: APPROVAL OF NEW CLASSIFICATION – PUBLIC WORKS MANAGER SUMMARY: On June 27, 2017, the Personnel Board met and approved the creation of a new classification specification (class spec) titled Public Works Manager. The proposed action approves the new class spec and recommended salary. RECOMMENDATION: Staff recommends City Council take the following action: 1) Approve the attached new class spec and recommended salary range for Public Works Manager. DISCUSSION: As part of the 2017-2018 Adopted Budget for the Azusa Public Works Department, approval was granted by City Council for the creation of a new position in place of the budgeted Assistant Director of Public Works/City Engineer position. This recommendation was reviewed and approved by the Azusa Middle Management Employees Association (AMMA) bargaining unit. This newly created position will assist the Director of Public Works/City Engineer and supervise engineering activities relating to City public works engineering projects, field operation and maintenance activities; as well as take a leadership role in the implementation of goals, objectives and day to day operations at the City Yard of the Public Works Department. APPROVED CITY COUNCIL 7/17/2017 New Classification Specification – Public Works Manager July 17, 2017 Page 2 It is recommended that the classification of Public Works Manager be est ablished as AMMA (Azusa Middle Management Association). The recommended salary for this new classification, effective July 1, 2017, is range 3515 with a monthly salary as follows: FISCAL IMPACT: Funding for this position has been included in the adopted budget for Fiscal Year 2017/2018. The position is funded through Sewer and Measure M funds and has no general fund impact. Prepared by: Reviewed and Approved: Traci Bailey Tanya Bragg Human Resources Technician Director of Human Resources and Risk Management Reviewed and Approved: Reviewed and Approved: Louie F. Lacasella Stephan Hunt Management Analyst Police Chief/Acting City Manager Attachments: 1) Classification Specification: Public Works Manager Step 1 Step 2 Step 3 Step 4 Step 5 $8,706.57 $9,141.91 $9,598.99 $10,078.92 $10,582.89 Date Adopted: 07-17-17 AMMA Range: 3515 Exhibit 1 CITY OF AZUSA PUBLIC WORKS MANAGER DEFINITION Under general direction of the Director of Public Works/City Engineer, plans, directs, coordinates, manages, and supervises engineering activities relating to City public works engineering projects; plans, directs, coordinates, manages, and supervises field operation activities for the Department of Public Works; takes a leadership role in implementation of the goals and objectives of the Public Works Department; and performs related duties as required. CLASS CHARACTERISTICS This is a single position classification that reports directly to the Director of Public Works/City Engineer and acts in his/her absence; supervises professional and sub- professional staff; and is primarily responsible for planning, managing, and directing assigned functions and services of the work of the Public Works Department including engineering and public works maintenance and operation functions. ESSENTIAL FUNCTIONS Duties may include, but are not limited to the following: Assist the Director of Public Works/City Engineer with the development and implementation of goals, objectives, policies, and procedures related to the engineering and operational functions of the Department of Public Works. Plan check, inspect, and monitor residential and commercial developments related to public works, utilities, traffic engineering and National Pollution Discharge Elimination System (NPDES) matters; evaluates and makes recommendations regarding the impact of the development on City operations, infrastructure, and traffic related issues. Coordinates the organization, staffing, and operational activities of Public Works maintenance and field services including street maintenance, facilities maintenance, street sweeping, storm drain maintenance, sewer maintenance, traffic signal maintenance, graffiti maintenance, street signage, striping, and legends, and special events. Provides project management of the City’s Capital Improvement Progr am and maintenance projects. Oversees and consults in the design, preparation, and review of construction plans, site investigations, cost estimates, specifications, and reports for the construction and/or improvement of public facilities; may review and approve parcel or tract maps. Review and approve public improvement, subdivision, and drainage and grading plans. Prepares and manages the preparation of requests for professional services; interviews prospective consultants; provides technical and procedural information; review plan and specifications; maintains currency with regulations, litigation, and legislation concerning public works activities. Meet with private developers and engineers to review private developments and related public works improvements for conformance to City standards and policies; resolve any problems related to these developments. Participate in the development and administration of the Department of Public Works annual budget; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments. Receive and investigate citizen complaints and requests; determine and ensure appropriate disposition; monitor work completed in response to these concerns; investigate and report matters related to claims made against the City. Administer and manage the City’s efforts to comply with the NPDES program requirements for the City. Prepare and submit grant applications and documents necessary to secure funding sources; maintain appropriate records for compliance with these funding sources. Attend and make presentations to the City Council and community groups. Assist in the management of the City’s on-call consultant engineers. QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include a Bachelor’s degree in civil engineering or closely related field and considerable progressive responsible supervisory and administrative public works engineering experience. Knowledge, Skills, and Abilities Extensive knowledge of engineering and administration principles, methods, and practices as applied to public works, traffic, and utilities, including planning and development, design and construction; thorough working knowledge of techniques for reviewing designs, plans, specifications, estimates, reports, and recommendations related to public works projects; related laws, ordinances, rules, and regulations; principles of research and effective report preparation; administration, budgeting and personnel management; progressive discipline and methods and techniques of management and supervision. Ability to communicate clearly and concisely, both orally and in writing; research and prepare complex engineering reports; review and check complex engineering designs, computations, plans, and studies; plan, direct, and coordinate engineering and capital improvement programs; assist with the management of all divisions within the Public Works Department; select, train, supervise, and evaluate employees; represent the City, Department of Public Works, and/or Director of Public Works/City Engineer in a variety of meetings; make sound and effective decisions regarding operational and personnel functions; operate programs within allocated amounts; respond to emergency and problem situations in an effective manner; understand, explain, and apply policies and procedures; analyze unusual situations and resolve them through application of management and engineering principles and practices; develop comprehensive plans to meet future City needs/services; deal constructively with conflict and develop effective resolutions; plan and enforce a balanced budget; develop new policies improving operations/procedures; attend meetings and/or events on evenings and/or weekends; ability to perform other related duties as required. Special Requirements Possession of or ability to obtain a Class C California drivers’ license and a satisfactory driving record. Registration as a professional Civil Engineer issued by the State of California. Physical Conditions Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.