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Home My WebLink AboutE-04 Staff Report - Approve Azusa-RMC JPA FY 2017-2018 BudgetCONSENT ITEM E-4 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: STEPHAN E. HUNT, CHIEF OF POLICE/ACTING CITY MANAGER FROM: LOUIE F. LACASELLA, MANAGEMENT ANALYST DATE: JULY 17, 2017 SUBJECT: ADOPT RESOLUTION APPROVING THE AZUSA-RMC JOINT POWERS AUTHORITY BUDGET FOR FISCAL YEAR 2017/2018 SUMMARY: In 2016, the City Council took several actions to establish the Azusa-RMC Joint Powers Authority which will long-term manage the hillside open space property north of the Rosedale project. The Authority was formed in partnership with the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy (Conservancy). As set forth in the Azusa-RMC Joint Powers Authority’s Joint Exercise of Powers Agreement, an adopted annual budget shall be in a form approved by the Conservancy (RMC) and by the City of Azusa, and shall be submitted to the City Council of the City and the Board of the Conservancy for review and approval. On June 29, 2017, the Azusa-RMC Joint Powers Authority approved the proposed Fiscal Year 2017/2018 budget (Attachment 1). The City Council must now review and approve the annual budget. The proposed action adopts Resolution No. 2017-C55 approving the Azusa-RMC Joint Powers Authority Budget for Fiscal Year 2017/2018. RECOMMENDATION: Staff recommends the City Council take the following action: 1) Adopt Resolution No. 2017-C55 approving the Azusa-RMC Joint Powers Authority Budget for Fiscal Year 2017/2018. DISCUSSION: In 2016, the City Council took several actions to establish the Azusa-RMC Joint Powers Authority which will long-term manage the hillside open space property north of the Rosedale project. The Authority was formed in partnership with the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy (the “Conservancy”). APPROVED CITY COUNCIL 7/17/2017 Approve the Azusa-RMC Joint Powers Authority Budget July 17, 2017 Page 2 Public funds may not be distributed by the Azusa-RMC Joint Powers Authority except pursuant to an annual budget. Furthermore, Section 6.2.2 of the Azusa-RMC Joint Powers Authority’s Joint Exercise of Powers Agreement states: Annual Budget. Annually, prior to July 1 of each year, the Board shall adopt a budget for all expenses to be made by the Authority during the ensuring Fiscal year and an allocation of contributions from Member Agencies. The Board shall adopt an annual budget in a form approved by the City and the Conservancy, which shall be submitted to the City Council of the City and the Board of the Conservancy for approval. Public funds may not be distributed by the Authority except pursuant to a budget which has been adopted by the Board and approved by the City council of the City and the Board of the Conservancy, and all receipts and disbursements shall be in strict conformance with the adopted and approved budget. The Authority’s Board at their June 29th Special Meeting, approved the proposed budget for Fiscal Year 2017-2018 (Attachment 1). The proposed budget covers the Authority operations through June 30, 2018. The proposed FY 2017-18 budget provides a detailed explanation of revenues and anticipated expenditures. Total revenues are $22,282, including $5,000 of in-kind contributions from the Conservancy. Expenditures are separated into administrative and operational compone nts totaling $22,282. The proposed Azusa-RMC Joint Powers Authority Budget is a balanced budget. FISCAL IMPACT: There is no fiscal impact associated with the recommended action. Prepared by: Fiscal Impact Reviewed by: Louie F. Lacasella Talika M. Johnson Management Analyst Director of Finance Reviewed and Approved: Stephan E. Hunt Chief of Police/Acting City Manager Attachments: 1) Proposed Budget Fiscal Year 2017-2018 2) Resolution No. 2017-C55 approving the Azusa-RMC JPA Budget for Fiscal Year 2017/2018 Budget FYE 2017 Actual as of 05/31/17 Additional Projected through 6/30/17 Forecasted FYE 2017 Budget FYE 2018 Revenues General Administrative & Operating Revenue RMC JPA Contribution (in-kind)5,000 5,000 - 5,000 5,000 City of Azusa JPA Contribution (in-kind)8,000 7,549 451 8,000 - Other Miscellaneous Revenue - - - -- Subtotal-General Administrative & Operating 13,000 12,549 451 13,000 5,000 Grants and Special Projects Revenue Grant-Rivers & Mountains Conservancy - - - - - Grant-Other Federal, State, County & Local Funds - - - - - Other-Unrestricted 10,086 10,086 - 10,086 17,282 Other-Donations - - - -- Other-Miscellaneous - - - -- Subtotal-Grants and Special Projects 10,086 10,086 - 10,086 17,282 Total Revenue 23,086 22,635 451 23,086 22,282 Expenses General Administrative Expenses Administrative Support (RMC in-kind)5,000 5,000 - 5,000 5,000 Legal Services (City in-kind)8,000 7,549 451 8,000 - Grant Writing 494 - - - 2,517 Financial Audit Services - - - - 4,500 Insurance/Insurance Bond 3,733 3,733 - 3,733 3,807 Other/Not Classified 50 1 - 1 50 Subtotal-General Administrative 17,277 16,283 451 16,734 15,874 General Operational Expenses Insurance 2,304 2,718 - 2,718 2,350 Security - - - -- Grounds Maintenance and Repair Contigency 1,000 - 1,000 1,000 1,000 Property Management 1,481 - 1,220 1,220 2,013 Weed Abatement 1,024 - 1,024 1,024 1,045 Subtotal-General Operational 5,809 2,718 3,244 5,962 6,408 Total Expense 23,086 19,001 3,695 22,696 22,282 Change In Net Position Before Transfers - 3,634 (3,244)390 - Transfers In - - - - - Transfers Out - - - - - Change In Net Position - 3,634 (3,244) 390 - CONSOLIDATED BUDGET FISCAL YEAR 2017-2018 AZUSA-RMC JOINT POWERS AUTHORITY ATTACHMENT 1 ATTACHMENT 2 RESOLUTION 2017-C55 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA APPROVING THE AZUSA-RMC JOINT POWERS AUTHORITY BUDGET FOR FISCAL YEAR 2017/2018 WHEREAS, the Azusa-RMC Joint Powers Authority (Authority) has been established as a joint powers authority between the City of Azusa and San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy; and WHEREAS, the Authority has been established to acquire, operate, and conserve additional park and open space lands including water-oriented recreation and conservation projects in the vicinity of the City of Azusa; and WHEREAS, this action approves the Fiscal Year 2017/2018 Budget; and WHEREAS, the proposed action is not a “project” under Section 15378(b)(5) of the California Environmental Quality Act (CEQA) Guidelines because it pertains to organizational or administrative activities that will not result in direct or indirect physical changes to the environment. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Azusa does hereby find, determine, and declare as follows: SECTION 1. Finds that this action is consistent with the purposes of the Authority. SECTION 2. Finds that the actions contemplated by this resolution are exempt from the requirements of CEQA. SECTION 3. Adopts the staff report dated July 17, 2017. SECTION 4. Approves the Fiscal Year 2017/2018 Budget. PASSED, APPROVED and ADOPTED this 17th day of July, 2017. ___________________________________ Joseph Romero Rocha Mayor ATTEST: ___________________________________ Jeffrey Lawrence Cornejo, Jr. City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF AZUSA ) I HEREBY CERTIFY that the foregoing Resolution No. 2017-C55 was duly adopted by the City Council of the City of Azusa at a regular meeting thereof, held on the 17th day of July, 2017, by the following vote of the Council: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ___________________________________ Jeffrey Lawrence Cornejo, Jr., City Clerk APPROVED AS TO FORM: ___________________________________ Best Best & Krieger, LLP City Attorney