HomeMy WebLinkAboutE-08 Staff Report - Ultimate Maintenance First AmendmentCONSENT ITEM
E-8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: STEPHAN E. HUNT, CHIEF OF POLICE/ACTING CITY MANAGER
FROM: DANIEL BOBADILLA, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: JULY 17, 2017
SUBJECT: APPROVAL OF THE FIRST AMENDMENT TO THE MAINTENANCE SERVICES
AGREEMENT BETWEEN THE CITY OF AZUSA AND ULTIMATE
MAINTENANCE SERVICES, INC.
SUMMARY:
The City has contracted with Ultimate Maintenance Services, Inc. for janitorial services since June 1,
2015. Several additional responsibilities have been added to the original contract and minimum wage
has increased since the contract was approved; therefore, an amendment to the contract is necessary to
increase compensation and formalize the additional responsibilities. The proposed action approves the
First Amendment to the Maintenance Services Agreement between the City and Ultimate Maintenance
Services, Inc. for city-wide janitorial services.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1) Approve the First Amendment to the Maintenance Services Agreement between the City and
Ultimate Maintenance Services, Inc. for city-wide janitorial services.
DISCUSSION:
On April 20, 2015, the City Council awarded the City-wide janitorial services contract to Ultimate
Maintenance Services, Inc. This contract is effective through May 31, 2018, with two potential one year
extensions available.
In January of 2016, minimum wage increased over 11%. This increase was not factored into the original
contract and therefore, Ultimate Maintenance Services, Inc. has been absorbing this cost since that time.
APPROVED
CITY COUNCIL
7/17/2017
First Amendment to Maintenance Services Agreement
July 17, 2017
Page 2
Additionally, several supplementary duties have been added to the scope of services that were not
included in the original contract. Examples of those duties include:
Weekly cleaning of the Council Lounge
Daily servicing of the new waterless urinals throughout the City
Daily mopping of the Senior Center kitchen
Daily cleaning of the shower rooms at Light and Water facilities
Daily Emptying of recycling bins
Daily carpet spot cleaning
Daily wipe down of door knobs, door jams, and appliance handles
Ultimate Maintenance Services, Inc. has been providing quality janitorial services and has hired local
employees to oversee the maintenance of City facilities. The proposed First Amendment allows for a
modest increase of 15.5% over the previous contract amount. As was the case with the original contract,
there is a small amount of additional funding added to the not-to-exceed amount for special projects as
needed.
FISCAL IMPACT:
The original contract amount has a not-to-exceed amount of $125,040. The proposed amendment
increases the contract by $19,328, for a new not-to-exceed amount of $144,368. The costs are shared
between the General Fund and Light & Water Funds and have been included in the FY17-18 budget.
Prepared by: Fiscal Impact Reviewed by:
Daniel Bobadilla, P.E. Talika M. Johnson
Director of Public Works/City Engineer Director of Finance
Reviewed and Approved: Reviewed and Approved:
Louie F. Lacasella Stephan E. Hunt
Management Analyst Chief of Police/Acting City Manager
Attachment:
1) First Amendment to Maintenance Services Agreement