HomeMy WebLinkAboutD-2 Staff Report - JAG 2017PUBLIC HEARING/SCHEDULED ITEM
D-2
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: STEPHAN E. HUNT, CHIEF OF POLICE/ACTING CITY MANAGER
FROM: SAM FLEMING, POLICE CAPTAIN
DATE: AUGUST 21, 2017
SUBJECT: 2017 JUSTICE ASSISTANCE GRANT (JAG) APPLICATION
SUMMARY:
The U.S. Department of Justice, Office of Justice Programs' Bureau of Justice Assistance, offers funding
to local, state, and tribal efforts to prevent or reduce crime and violence under the Edward Byrne
Memorial Justice Assistance Grant (JAG) Program. The Police Department submitted attached grant
application seeking $14,926 from the 2017 JAG program. It is anticipated that the funds from this grant
will be utilized to purchase three (3) new handheld radios. This action holds a public hearing for the
purpose of taking public testimony before accepting the FY 2017/2018 Edward Byrne Memorial Justice
Assistance Grant funding and approving the expenditure recommendations.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1) Open the Public Hearing, receive public testimony regarding, close the Public Hearing; and
2) Authorize the City Manager to submit a grant application to the U.S. Department of Justice for
the purchase of specified equipment; and
3) Authorize the City Manager to execute all contracts, reports, and other documents required for
receiving such funds pursuant to the terms and conditions of the U.S. Department of Justice.
DISCUSSION:
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a)) is the
primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support
all components of the criminal justice system, from multijurisdictional drug and gang task forces to
crime prevention and domestic violence programs, courts, corrections, treatment, and justice information
sharing initiatives. JAG funded projects may address crime through the provision of services directly to
APPROVED
CITY COUNCIL
8/21/2017
2017 Justice Assistance Grant (JAG) Application
August 21, 2017
Page 2
individuals and/or communities and by improving the effectiveness and efficiency of criminal justice
systems, processes, and procedures. The Azusa Police Department is eligible to receive funds from the
JAG program. A copy of the grant application is attached and the total award amount is $14,926. The
grant funds may be spent over a two-year period and the City will serve as the fiscal agent on this grant.
The Police Department will submit proper documentation consistent with established purchasing
requirements. It is anticipated that the funds from this grant will be utilized to purchase three (3) new
handheld radios. The grant application and supporting documents were prepared by Crime Analyst
Cynthia Haebe.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action.
Prepared by: Reviewed and Approved:
Sam Fleming Louie F. Lacasella
Police Captain Senior Management Analyst
Reviewed and Approved:
Stephan E. Hunt
Chief of Police/Acting City Manager
Attachments:
1) JAG Grant Application
ABSTRACT
ORGANIZATION NAME: CITY of AZUSA
PROJECT TITLE: PURCHASE OF HANDHELD RADIOS
GOALS OF THE PROJECT: To replace existing handheld radios which are nearing the end of their
lifecycle.
DESCRIPTION OF THE PROJECT: To maintain communications through the purchase of new handheld
radios.
PROJECT IDENTIFIERS:
• COMMUNICATIONS
• OFFICER SAFETY
• SYSTEM IMPROVEMENTS
BJA FY 17 Edward Byrne Memorial Justice Assistance Grant
(JAG) Program - Local Solicitation 2017-H2256-CA-DJ
Application Correspondence Application:
Application Handbook
Overview
Applicant
Information
Project Information
Budget and
Program
Attachments
Assurances and
Certifications
Review SF 424
Submit Application
Help/Frequently
Asked Questions
GMS Home
Log Off
Applicant Information
Verify that the following information filled is correct and fill out any missing
information. To save changes, click on the "Save and Continue" button.
* - Indicates required field
*Is the
applicant
delinquent on
any federal
debt? (If Yes is
selected, please
upload an
explanation)
Yes No
*Employer
Identification
Number (EIN)
-
*Type of
Applicant
Type of
Applicant
(Other):
*Organizational
Unit
*Legal Name
(Legal
Jurisdiction
Name)
*Vendor
Address 1
Vendor
Address 2
*Vendor City
Vendor
County/Parish
*Vendor State
*Vendor ZIP -Zip+4 Lookup
Please provide Point of Contact Information for matters involving this application
*Contact
Prefix:
Contact Prefix
(Other):
*Contact First
Name:
Contact Middle
Initial:
*Contact Last
Name:
BJA FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG) Pro... https://grants.ojp.usdoj.gov/gmsexternal/applicantInformation.do
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PROGRAM NARRATIVE
CITY OF AZUSA
The City of Azusa is a suburban community in the San Gabriel Valley of Southern
California. The city is home to over 46,000 residents and has experienced
moderate growth over the last decade. The city is approximately thirty miles
outside of the City of Los Angeles, and experiences many of the problems
associated with larger metropolitan areas.
Handheld radios provide communications between the officer in the field and their
fellow officers, the dispatch center, and neighboring agencies. Replacement of
radios is an ongoing need for the department in order to maintain safe and timely
communication.
.
1
BUDGET NARRATIVE
CITY OF AZUSA
The City of Azusa Police Department plans to use the newly appropriated Justice Assistance
Grant (JAG) Program toward the purchase of a three desk radios and addtitional charging
accessories. The following lists the components to be purchased with JAG 2017 funds. The City
will pay the additional amount over and above grant funding.
QTY ITEM UNIT TOTAL
3 APX6500 UHF R2 MId Power Radios $ 5,420.54 $17,231.75
Statement of Needs:
BUDGET CATEGORIES
LAW ENFORCEMENT & TASK FORCES
Allocated Amount $14,926
Programs 0
Personnel 0
Equipment Purchases and/or Technology Investments $14,926
Training
0
Task Forces (and Seizures) 0
Drug Enforcement 0
Seizures ONLY (does not include Task Forces)
0
Federal Funds $14,926.00
Non-Federal Funds $2,305.75
Total $17,231.75
Handheld Radio Replacement:
Handheld radios have a relatively short lifespan. They need replacement every 3-4 years. We
are needing to replace several.
Goals and Objectives
1. Gather quotes
2. Purchase and configure radios as soon as possible
2
Project Timeline - Handheld Radios
Within (90) thirty days of funds being awarded,
1) Obtain vendor quotes, submit order for purchase approval.
2) Upon receipt of purchase order approval, place order for radios.
3) Upon receipt of equipment, install equipment within 14 days.
DISCLOSURE OF LOBBYING ACTIVITIES
The City of Azusa has not engaged in lobbying activities related to the Justice Assistance Grant.
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APPLICATION FOR
FEDERAL ASSISTANCE
2. DATE SUBMITTED Applicant Identifier
1. TYPE OF SUBMISSION
Preapplication Construction
3. DATE RECEIVED BY
STATE
State Application Identifier
4. DATE RECEIVED BY
FEDERAL AGENCY
Federal Identifier
5.APPLICANT INFORMATION
Legal Name
CITY OF AZUSA
Organizational Unit
POLICE DEPARTMENT
Address
725 N ALAMEDA AVENUE
AZUSA, California
91702-2514
Name and telephone number of the
person to be contacted on matters
involving this application
HAEBE, CYNTHIA
(714) 225-4926
6. EMPLOYER IDENTIFICATION NUMBER (EIN)
95-6000674
7. TYPE OF APPLICANT
Municipal
8. TYPE OF APPLICATION
New
9. NAME OF FEDERAL AGENCY
Bureau of Justice Assistance
11. DESCRIPTIVE TITLE OF
APPLICANT'S PROJECT
Purchase of Police Radios
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE
NUMBER: 16.738
CFDA
TITLE:
Edward Byrne Memorial Justice Assistance Grant
Program
12. AREAS AFFECTED BY PROJECT
Police Department Neighboring Agencies Community
13. PROPOSED PROJECT
Start Date: August 07, 2017
End Date: August 06, 2018
14. CONGRESSIONAL DISTRICTS
OF
a. Applicant
b. Project CA34
15. ESTIMATED FUNDING 16. IS APPLICATION SUBJECT TO
REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
This preapplication/application was
made available to the state executive
order 12372 process for review on
08/08/2017
Federal $14,926
Applicant $0
State $0
Local $0
Other $0
https://grants.ojp.usdoj.gov/gmsexternal/applicationReview.do?print=yes
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Program Income $0 17. IS THE APPLICANT
DELINQUENT ON ANY FEDERAL
DEBT?
N
TOTAL $14,926
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION
PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL
COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED.
https://grants.ojp.usdoj.gov/gmsexternal/applicationReview.do?print=yes
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