HomeMy WebLinkAboutAgenda Packet - March 22, 2010 - CC Spec ,14
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NOTICE AND CALL OF A SPECIAL MEETING
OF THE CITY COUNCIL OF THE CITY OF AZUSA
TO THE MEMBERS OF THE CITY COUNCIL OF THE CITY OF AZUSA:
NOTICE IS HEREBY GIVEN that a Special Meeting of the City Council of the City of Azusa is hereby called to
be held March 22, 2010, immediately following the Utility Board Meeting which begins at 6:30 p.m. at the
Azusa Light and Water Conference Room located at 729 N. Azusa Avenue, Azusa, California.
Said Special Meeting shall be for the purpose of discussing, hearing and taking action on the items listed below:
AGENDA
A. PRELIMINARY BUSINESS
• Call to Order
• Roll Call
B. PUBLIC PARTICIPATION - Please note that public comments are welcomed by recognition of the
Mayor.
C. AGENDA ITEM
1. FISCAL YEAR 2009-10 MID- YEAR BUDGET REVIEW. There is no recommendation. Staff will be
providing a presentation at the meeting in order to provide Council with an update of the City's fiscal
condition in preparation for the upcoming budget process.
2. RESOLUTION REGARDING FOR THE SELECTION OF MAYOR PRO TEM.
RECOMMENDED ACTION: Waive further reading and adopt Resolution No. 10-C20.
D. ADJOURNMENT
1. Adjourn
"In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting,
please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting or time when
special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to
the meeting."
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AGENDA ITEM
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL Ak--FROM: ALAN KREIMEIER, DIRECTOR OF ADMINISTRATIVE SERVICES/ CFO
VIA: F. M. DELACH, CITY MANAGER
DATE: MARCH 22, 2010
SUBJECT: FISCAL YEAR 2009-10 MID-YEAR BUDGET REVIEW
RECOMMENDATION
There is no recommendation. Staff will be providing a presentation at the meeting in order to
provide Council with an update of the City's fiscal condition in preparation for the upcoming
budget process.
BACKGROUND
The FY 2008-09 Budget was adopted in June of 2009 with an operating surplus in the City's
General Fund. Since this time, events have taken place which impact the City's finances. The
purpose of the mid-year review is to identify and explain these impacts to the Council and to
seek direction with respect to both the remainder of the current fiscal year and the preparation of
the budget for the upcoming year.
Based upon the direction received from Council at the workshop, staff will prepare necessary
actions to implement any changes and provide them to Council for approval.
FISCAL IMPACT
There is no fiscal impact as a result of this staff report.
Mid-Year Budget
Presentation
March 22, 2010
Mid -Year Overview
• Progress towards major goals continues Despite Economic
Downturn
• Post Audit review of FY 2008-09 ending General Fund balance
• Projected FY 2009-10 year end General Fund balance
• Impacts from State Budget: Prop 1A and RDA Takings and Deferral
of Payments for HUTA etc.
• Continuing conservative fiscal practices are called for in light of slow
economic recovery. Goal of Additional M&O reductions next year,
hiring freeze excepting critical/ essential positions.
Continuing Progress
Improved Management of Workers Compensation program
FY 2009-10 Budgeted Capital Projects on Track for Completion
Target Groundbreaking and Initiation of Construction
Completion of Vulcan mining permit EIR and Review by
Planning Commission
Atlantis Gardens Property Acquisitions
Renewed Development Activity in Rosedale
Purchase of Vacant Enterprise leasing Site on Azusa Ave
Revised
Adopted Revised
Budget Net Revisions Budget
Beginning Balance (June 30, 2009) 8,129,765 (522,720) 7,607,045
FY 09-10 Estimated Revenues 32,423,925 - 32,423,925
Transfers In 1 ,036,550 - 1 ,036,550
Total FY 09-10 Sources 33,460,475 - 33,460,475
FY 09-10 Estimated Expenses 29,111 ,250 193,650 29,304,900
Transfers Out 4,199,010 - 4,199,010
Total Uses 33,310,260 193,650 33,503,910
FY 09-10 Surplus/(Deficit) 150,215 (193,650) (43,435)
Ending Balance 8,279,980 (716,370) 7,563,610
Economic Factors
• Annual inflation rate Jan 09 to Jan 10 for the LA
Area is 1 .8%
• Interest rates remain at historic lows (LAIF rate
below 1 %)
• Regional Unemployment Remains High (13.2%
for January of 2010 as reported by EDD)
• Housing Prices Appear to be Stabilizing
Revenue Issues
• Property Taxes
• VLF in Lieu Taxes
• Sales Tax
• Utility Related Revenues
• Interest Income
• Business License Taxes
• Building Permits
Expenditure Issues
• State Budget Takings and Deferrals- What's next?
• Liability/ Workers Comp Expenses
• Proposed Fire Safety Contract increase ($130,000)
• Fuel price fluctuations (effect on contracts, etc. )
• Employee contract cost impacts (Potential impact of
negotiated COLA's)
Fiscal Prudence
Due to Fiscal Prudence for several years prior to the
current economic downturn , the City had Revenues in
excess of Expenditures.
That surplus went back into the General Fund allowing
reserves to increase and insure their availability for
contingencies and economic downturns.
Some Use of Reserves May be necessary to offset
reduced revenues and maintain Service levels until
Economic Recovery is Complete or New Revenues
come On-line (Target, Vulcan , MRF).
Preliminary Budget Directives
• Reduce General Fund related M&O costs
• Defer General Fund Capital Outlay Expenditures
• Any new Program Expenditures must be
matched with new revenues (Grants, etc. )
• Freeze all vacant positions until reviewed by City
Manager to determine if immediate critical need
exists for replacement
• New positions only if supported by increase in
ongoing revenues or mandated by Council
policy
Budget Philosophy
• Align Department Budgets with Council Goals .
• Prepare an easily understood working budget
document that will be consistent from year to
year and a reference document during the year.
• Match operating revenues with operating
expenses .
• Use of reserves for capital , one time
discretionary expenses and emergencies
• Maintenance of essential services
FY 2010- 11 Budget Issues
• Preserving City services
• Focus on cost cutting/ revenue generating
measures
• Impacts on City of continued State/
Federal response to recession conditions
• Difficulty/ uncertainty of financial projection
in the current economic climate
• Possible Use of Reserves to Balance
Budget
FY 2010 - 11
• February 9 Budget materials distributed to Departments
• March 4 Final date for Personnel Request Submittals
• March 18 Departmental Budget requests returned to Finance
• March 22 Mid-Year Budget review at Utility Board meeting
• April 12-29 Budget meetings with Departments & City Manager
• May 13 Preliminary Budget balanced by City Manager
• June 1 City Council Budget Study Session (tentative date)
• June 21 Final Budget adopted by City Council
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ZUS ' •
CONSENT ITEM
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: F. M. DELACH, CITY MANAGER
DATE: MARCH 22, 2010
SUBJECT: RESOLUTION FOR THE SELECTION OF MAYOR PRO TEM
RECOMMENDATION
It is recommended that City Council approve the revised language in the resolution for selection
of Mayor Pro Tern.
BACKGROUND
At the March 15, 2010 City Council meeting the City Council directed staff to bring forth a
revised resolution for the selection of the Mayor Pro Tern. Resolution 97-051 was originally
adopted in 1997. The Council asked that the resolution be changed with the following language
(underlined):
Selection Criteria. Annually, at the City Council meeting on the third Monday in March,
the mayor pro tem shall be that council member with the greatest seniority, which has
not previously served as mayor pro tem. However, if such council member does not
accept the nomination for mayor pro tern, then the next most senior council member,
which has not yet served as mayor pro tern, shall be offered the position of mayor pro
tern. However, if two or more councilmembers qualify for the position of mayor pro tern
by virtue of having equal seniority, then that council member who received the highest
number of votes in the March general City election shall be the mayor pro tern.
FISCAL IMPACT
None
ATTACHMENT
Revised Resolution
RESOLUTION NO. 10-C
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, AMENDING AND RESTATING RESOLUTION NO. 97-051
CONCERNING THE SELECTION CRITERIA AND TERM OF THE MAYOR
PRO TEM.
BE IT RESOLVED by the City Council of the City of Azusa as follows:
SECTION 1. That the City Council of the City of Azusa hereby amends Resolution No. 97-051 in its entirety
and adopts the following mayor pro tem selection criteria and term of office.
(1) Intent. The primary intent of this Resolution is to ensure that the city's mayor pro tern is selected on
objective criteria. Criteria such as seniority and public support as expressed in the number of votes
received in an election are to be used as the basis for selecting the mayor pro tern. It is the
Council's intent to ensure that each council member serving on the Council receives the
opportunity to serve as mayor pro tem at least once during his or her four-year term as a council
member.
(2) Selection Criteria. Annually, at the City Council meeting on the third Monday in March, the mayor
pro tem shall be that council member with the greatest seniority, which has not previously served as
mayor pro tern. However, if such council member does not accept the nomination for mayor pro
tern, then the next most senior council member, which has not yet served as mayor pro tern, shall be
offered the position of mayor pro tern. However, if two or more councilmembers qualify for the
position of mayor pro tem by virtue of having equal seniority, then that council member who
received the highest number of votes in the March general City election shall be the mayor pro tem.
(3) Selection Criteria in the Event All Have Served. If all council members have previously served as
mayor pro tem, then the mayor pro tem shall be that councilmember with the greatest seniority. If
such councilmember does not accept the nomination for mayor pro tern, then the next most senior
councilmember shall be offered the position of mayor pro tem. However, if two or more council
members qualify for the position of mayor pro tem by virtue of having equal seniority, then that
council member who received the highest number of votes in the March general City election shall
be the mayor pro tem.
(4) Term. Mayors pro tern shall serve from March until March of each year succeeding year. A new
successor shall be selected on the third Monday in March in even numbered years and at the
reorganization meeting in March in odd numbered years. Notwithstanding this section, the mayor
pro tem shall continue to serve until his or her successor takes office.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
ORANGE\MMARTINEZ\66404.1
PASSED, APPROVED AND ADOPTED this 22nd day of March, 2010.
JOSEPH R. ROCHA
MAYOR
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the City of
Azusa at a special meeting thereof, held on the 22nd day of March, 2010, by the following vote of the Council:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
VERA MENDOZA
CITY CLERK
O RAN G E\M M A RT IN EZ\6 6404.I