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LAZUSiii
AGENDA
REGULAR MEETING OF THE CITY COUNCIL,
AND THE REDEVELOPMENT AGENCY
AZUSA AUDITORIUM MONDAY, OCTOBER 19, 2009
213 EAST FOOTHILL BOULEVARD 6:30 P.M.
AZUSA CITY COUNCIL
JOSEPH R. ROCHA
MAYOR
KEITH HANKS ANGEL CARRILLO
COUNCILMEMBER COUNCILMEMBER
URIEL E. MACIAS ROBERT GONZALES
MAYOR PRO-TEM COUNCILMEMBER
NOTICE TO THE PUBLIC
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda
are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to
speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person
may address any item on or off the agenda during the public participation.
6:30 P.M.
CLOSED SESSION
1. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8)
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff
Under Negotiation: Price and Terms of Payment
a. ENTERPRISE PROPERTY
Address: 229 S. Azusa Avenue (APN 8614-014-058)
Negotiating Parties: Rogers Lillie M/Roger Lillie M
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Address: 229 S. Azusa Avenue (APN 8614-014-056)
Negotiating Parties: Rogers Lillie M/Roger Lillie M
Address: (APN 8614-014-057) - No Address
Negotiating Parties: Rogers Clifton & Lillie/Roger C & L/tr
b. DOWNTOWN NORTH
A-2 &A-3 PROJECT
Address: 858 N. Azusa Avenue, Azusa, CA 91702
Negotiating Parties: Lewis Retail Centers
Address: 832 N. Azusa Avenue, Azusa, CA 91702
Negotiating Parties: Lewis Retail Centers
Address: 826 N. Azusa Avenue, Azusa, CA 91702
Negotiating Parties: Lewis Retail Centers
Address: 830 N. Azusa Avenue, Azusa, CA 91702
Negotiating Parties: Lewis Retail Centers
Address: 812 N. Azusa Avenue, Azusa, CA 91702
Negotiating Parties: Lewis Retail Centers
Address: 801 N. Alameda Avenue, Azusa, CA 91702
Negotiating Parties: Lewis Retail Centers
Address: 810 N. Alameda Avenue, Azusa, CA 91702
Negotiating Parties: Lewis Retail Centers
Address: 803 N. Dalton Avenue, Azusa, CA 91702
Negotiating Parties: Lewis Retail Centers
Address: 805 N. Dalton Avenue, Azusa, CA 91702
Negotiating Parties: Lewis Retail Centers
2. CONFERENCE WITH LABOR NEGOTIATOR(Gov. Code Sec. 54957.6)
Agency Negotiators: City Manager Delach and Administrative Services Director-CFO Kreimeier
Organizations IBEW
3. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION(Gov.Code Section 54956.9(a)).
Case Name: Betty Stone Johnson v. City of Azusa, et al. Case Number: Los Angeles County Superior Court
Case No. KC054131
Any person wishing to comment on any of the Closed Session items listed above may do so now.
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL.
1. Call to Order
2. Pledge to the Flag
3. Invocation—Pastor Arid Verayo of the Jesus Is Lord Church
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A. PUBLIC PARTICIPATION
(Person/Group shall be allowed to speak without interruption up to five(5)minutes maximum time, subject
to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's
questions or comments shall be handled after the speaker has completed his/her comments. Public
Participation will be limited to sixty (60) minutes time.)
B. REPORTS,UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. Mayor Rocha—
Request for proclamations/certificates for the following:
a. Mrs. Guadalupe Sotelo Fierro - who will be a 100 years old on 11-6-09.
b. Johnny's Tow—for recognition of a long time successful local business.
c. Austin Tyler McMinn, Eagle Scout Project.
2. 2009 Citylinks Program Report.
C. SCHEDULED ITEMS
1. PUBLIC HEARING—A RESOLUTION TO VACATE A PORTION OF SAN GABRIEL AVENUE
AND A PORTION OF NINTH STREET IN THE CITY OF AZUSA
RECOMMENDED ACTION:
Open the Public Hearing;receive testimony; close the Hearing. Adopt Resolution No. 09-C92,entitled:"A
Resolution Of The City Council Of The City Of Azusa Ordering The Vacation Of A Portion Of San Gabriel
Avenue And A Portion of Ninth Street In The City Of Azusa."
D. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be
considered under SPECIAL CALL ITEMS.
1. APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF OCTOBER 5, 2009.
RECOMMENDED ACTION:
Approve Minutes as written.
2. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve Personnel Action Requests in accordance with Section 3.3 of the City of Azusa Civil Service Rules
and applicable Memorandum of Understanding(s).
10/19/09 - 3 -
3. GRANT AGREEMENT FROM CA OFFICE OF TRAFFIC SAFETY FOR THE "DUI
ENFORCEMENT AND HIGH SCHOOL EDUCATION PROGRAM.
RECOMMENDED ACTION:
Adopt Resolution No. 09-C93, accepting the Grant agreement from the California Office of Traffic Safety
(OTS) awarding the City of Azusa $115,320 to conduct Roving Drunk Driving Patrols and Checkpoints
from October 1, 2009 to September 30, 2010 throughout the City of Azusa.
4. GRADING BOND REDUCTION FOR TRACT 68355 (CITRUS CROSSING, RESIDENTIAL
COMPONENT).
RECOMMENDED ACTION:
Approve the bond reduction request by Watt Communities for Tract 68355.
5. FY 2009/10 CAPITAL IMPROVEMENT PLAN AMENDMENT AND AUTHORIZATION TO
SOLICIT BIDS—POLICE STATION HVAC REPLACEMENT.
RECOMMENDED ACTION:
Amend the 2009/2010 Capital Improvement Plan to include"Police Station HVAC Replacement"as a new
project and Economic Stimulus funds as a funding source; also authorize staff to solicit formal bids for the
referenced project.
6. WARRANTS. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE CITY.
RECOMMENDED ACTION:
Adopt Resolution No. 09-C94.
E. AGENCY SCHEDULED ITEMS
NONE.
F. AGENCY CONSENT CALENDAR
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Boardmembers or Staff wish to address any item on the Consent Calendar individually, it will be
considered under SPECIAL CALL ITEMS.
1. APPROVAL OF MINUTES OF THE REGULAR MEETING OF OCTOBER 5, 2009.
RECOMMENDED ACTION:
Approve Minutes as written.
10/19/09 - 4 -
2. WARRANTS. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE AGENCY.
RECOMMENDED ACTION:
Adopt Resolution No. 09-R55.
G. ADJOURNMENT
1. Adjourn.
UPCOMING MEETINGS:
October 26, 2009, Utility Board Meeting—6:30 p.m. (Light and Water Conference Room)
November 2, 2009, City Council Meeting—6:30 p.m. (Auditorium)
November 16, 2009, City Council Meeting— 6:30 p.m. (Auditorium)
November 23, 2009, Utility Board Meeting—6:30 p.m. (Light and Water Conference Room)
In compliance with Government Code Section 54957.5, agenda materials are available for inspection by
members of the public at the following locations: Azusa City Clerk's Office-213 E. Foothill Boulevard,Azusa
City Library- 729 N.Dalton Avenue,and Azusa Police Department Lobby- 725 N.Alameda,Azusa, California.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting,please contact the City Clerk at 626-812-5229. Notification three(3)working days prior to the meeting
when special services are needed will assist staff in assuring that reasonable arrangements can be made to
provide access to the meeting.
10/19/09 - 5 -
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PUBLIC HEARING ITEM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: TITO HAES, ASSISTANT CITY MANAGER/DIRECTOR OF PUBLIC WORKS
VIA: F.M. DELACH, CITY MANAGER f�p�
DATE: OCTOBER 19, 2009
SUBJECT: A RESOLUTION TO VACATE A PORTION OF SAN GABRIEL AVENUE AND
A PORTION OF NINTH STREET IN THE CITY OF AZUSA
RECOMMENDATION
It is recommended that the City Council approve a resolution entitled: "A Resolution Of The City
Council Of The City Of Azusa Ordering The Vacation Of A Portion Of San Gabriel Avenue And A
Portion of Ninth Street In The City Of Azusa."
BACKGROUND
On July 23, 2008, the Planning Commission found that the sale of the Target Site is in conformance
with the General Plan. On September 2, 2008 the City Council held the second reading of the
zoning ordinances and adopted the resolutions approving the Target development project.
As the Target project was undergoing review, it was determined that the Target Site would need to
include an additional 30 inches of public right-of-way on the San Gabriel Avenue side of the
property to accommodate the construction of the building. Because the building would extend 30
inches beyond the current right-of-way, in order to eliminate any possible liability concerns, it was
determined that Target ownership of this area was in the City's best interest.
On September 8, 2009, the City Council took the first step in the vacation process and adopted
Resolution No. 09-C70, and set the public hearing date of October 19, 2009 to receive comments
and consider the proposed street vacation.
Subsequent to the September 8, 2009 City Council Meeting, the Police Department, Fire
Department, and all utility companies were notified of the proposed street vacation and date of the
public hearing as established by Resolution No. 09-C70. In addition, notices of the proposed street
vacation were duly posted at the site and published in the newspaper. At the time of this report, the
Public Works Department has not received any concerns from Police Department, Fire Department,
utility companies, or the general public regarding the proposed street vacation.
FISCAL IMPACT
There is no fiscal impact associated with the proposed action.
Exhibits:
"1" Resolution
Exhibits to Resolution:
"A" Legal Description
"B" Plat Map
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
ORDERING THE VACATION OF A PORTION OF SAN GABRIEL
AVENUE AND A PORTION OF NINTH STREET IN THE CITY OF
AZUSA
WHEREAS, the City Council of the City of Azusa, on the 8th day of September, 2009,
adopted Resolution No. 09-C70, declaring its intention to vacate that portion of San Gabriel
Avenue and that portion of Ninth Street in the City of Azusa as described in Exhibits "A" and
"B", attached hereto and made a part hereof, which is unnecessary for present or prospective
public street purposes; and
WHEREAS, notices of said vacation have been posted in the time, form, and manner
required by law; and
WHEREAS, a public hearing on the matter was held on the 19th day of October, 2009.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA DOES
RESOLVE AS FOLLOWS:
Section 1. That the City Council orders the said vacation as described in the
following legal description:
IN THE CITY OF AZUSA, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,
BEING THAT PORTION OF SAN GABRIEL AVENUE AND NINTH STREET AS SHOWN
ON TRACT NO. 70189, FILED IN BOOK 1355, PAGES 42 AND 43 OF MAPS, LYING
WESTERLY, NORTHWESTERLY, NORTHERLY, NORTHEASTERLY, AND EASTERLY
OF THE FOLLOWING DESCRIBED LINE:
BEGINNING AT THE SOUTHWEST CORNER OF LOT 1 OF SAID TRACT NO. 70189;
THENCE ALONG THE WEST LINE OF SAID LOT 1, THENCE NORTH 00°00'04" WEST,
637.68 FEET TO THE BEGINNING OF A CURVE, CONCAVE SOUTHEASTERLY,
HAVING A RADIUS OF 25.00 FEET; THENCE NORTHEASTERLY ALONG SAID CURVE
THROUGH A CENTRAL ANGLE OF 90°01'44" AN ARC LENGTH OF 39.28 FEET TO A
POINT OF TANGENCY WITH THE NORTH LINE OF SAID LOT; THENCE ALONG THE
WESTERLY PROLONGATION OF SAID LINE NORTH 89°58'20" WEST, 2.50 FEET TO
THE BEGINNING OF A CURVE, CONCAVE SOUTHEASTERLY, HAVING A RADIUS OF
25.00 FEET; THENCE SOUTHWESTERLY ALONG SAID CURVE THROUGH A
CENTRAL ANGLE OF 90°01'44" AN ARC LENGTH OF 39.28 FEET; THENCE SOUTH
00°00'04" EAST, 638.62 FEET TO THE SOUTHWESTERLY PROLONGATION OF THE
SOUTHERLY LINE OF SAID LOT; THENCE ALONG SAID PROLONGATION NORTH
69°33'24" EAST, 2.67 FEET TO THE POINT OF BEGINNING.
Section 2. That utility rights and the ability to access the utilities at anytime
without notice will be retained in the vacated streets as described herein above.
Section 3. That the City Clerk of the City of Azusa shall cause a certified copy of
said order to be recorded in the office of the Recorder of Los Angeles County.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED, APPROVED AND ADOPTED this 19th day of October, 2009.
Joseph R. Rocha, Mayor
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the City of Azusa
at a regular meeting thereof held on the 19th day of October, 2009.
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Vera Mendoza, City Clerk
EXHIBIT "A"
LEGAL DESCRIPTION
IN THE CITY OF AZUSA, COUNTY OF LOS ANGELES. STATE OF CALIFORNIA, BEING THAT
PORTION OF SAN GABRIEL AVENUE AND NINTH STREET AS SHOWN ON TRACT No. 70189,
FILED IN BOOK 1355, PAGES 42 AND 43 OF MAPS, LYING WESTERLY, NORTHWESTERLY.
NORTHERLY. NORTHEASTERLY. AND EASTERLY OF THE FOLLOWING DESCRIBED LINE:
BEGINNING AT THE SOUTHWEST CORNER OF LOT 1 OF SAID TRACT No. 70189; THENCE
ALONG THE WEST LINE OF SAID LOT 1, THENCE NORTH 00"00'04" WEST. 637.68 FEET TO
THE BEGINNING OF A CURVE, CONCAVE SOUTHEASTERLY, HAVING A RADIUS OF 25.00
FEET; THENCE NORTHEASTERLY ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF
90°01'44" AN ARC LENGTH OF 39.28 FEET TO A POINT OF TANGENCY WITH THE NORTH
LINE OF SAID LOT; THENCE ALONG THE WESTERLY PROLONGATION OF SAID LINE
NORTH 89°58'20" WEST, 2.50 FEET TO THE BEGINNING OF A CURVE, CONCAVE
SOUTHEASTERLY, HAVING A RADIUS OF 25.00 FEET; THENCE SOUTHWESTERLY ALONG
SAID CURVE THROUGH A CENTRAL ANGLE OF 90°01'44" AN ARC LENGTH OF 39.28 FEET;
THENCE SOUTH 00°00'04" EAST, 638.62 FEET TO THE SOUTHWESTERLY PROLONGATION
OF THE SOUTHERLY LINE OF SAID LOT; THENCE ALONG SAID PROLONGATION NORTH
69°33'24" EAST, 2.67 FEET TO THE POINT OF BEGINNING.
THE ABOVE DESCRIBED PARCEL CONTAINS 1,658 SQUARE FEET, MORE OR LESS.
ALL AS MORE PARTICULARLY SHOWN ON EXHIBIT "B", A l I ACHED HERETO AND MADE A
PART HEREOF.
SUBJECT TO ALL COVENANTS, RIGHTS, RIGHTS-OF-WAY AND EASEMENTS OF RECORD
THIS DESCRIPTION WAS PREPARED BY ME, OR UNDER MY DIRECTION, IN
CONFORMANCE WITH THE PROFESSIONAL LAND SURVEYOR'S ACT
SCAL R. APOTHELOZ, P.L.S. 7734 /a�
REGISTRATION EXPIRES 12/31/09 ui at tiC,j-toZ. \
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EXHIBIT "8"
PLAT TO ACCOMPANY LEGAL DESCRIPTION FOR EXHIBIT "A"
9TH STREET
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UNE BEARING LENGTH S89'58'2O"E: 249.99'
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CITY OF AZUSA
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
MONDAY,OCTOBER 5,2009—6:30 P.M.
The City Council of the City of Azusa met in regular session at the above date and time in the Azusa
Auditorium located at 213 E.Foothill Boulevard,Azusa,CA 91702.
CEREMONIAL Ceremonial
Recognition of Azusa Hometown Hero's Alyssa Zamora and Luis Miranda by Senator Gloria Romero's Recognition
Office,Assemblyman Ed Hernandez'Office and Congresswoman Judy Chu's Office. Hometown Hero
Presentation of Proclamation to Mr. Zack Padilla of Azusa,World Boxing Champion,who was inducted Proc Z.Padilla
into the Boxing Hall of Fame. World Boxing
Cert of Apprec.
Presentation of Certificates of Appreciation for hair stylists and hair cutters who participated in the"Kool Kool Cuts for
Cuts for Kids"event as follows:Instyles Salon,Big W Barber Shop,Haircut Plus,Beauty Lounge,and also Kids
to Options Child Care Service who donated Back to School supplies.
Cert of Rec.
Presentation of Certificates of Recognition to the Azusa American Little League Executive Board for past Azusa Amer
2009 season. Little League Brd
Presentation of Certificates of Appreciation to the sponsors of the 2009 Library Summer Reading Program. Cert of Apprec.
Summer Rdg
CLOSED SESSION Closed Sess
The City Council recessed to Closed Session at 7:05 p.m.to discuss the following: Recess
1. REAL PROPERTY NEGOTIATIONS(Gov.Code Sec.54956.8) Real Prop
Agency Negotiators:City Manager Delach and Assistant City Manager Makshanoff Negotiations
Under Negotiation: Price and Terms of Payment
a.Address:Easement at 236 N.Viceroy APN#8624-005-001
Negotiator: Ms.Carmen Holthe
2. CONFERENCE WITH LABOR NEGOTIATOR(Gov.Code Sec.54957.6) Conf w/labor
Agency Negotiators: City Manager Delach and Admin Sys Dir-CFO Kreimeier Negotiator IBEW
Organizations IBEW
The City Council reconvened at 7:41 p.m. City Attorney Carvalho reported that there was no reportable Reconvened
action taken on item 1,and discussion on item 2 would be held at the end of the City Council Agenda. No Report
Mayor Rocha called the meeting to order. Call to Order
Mr.Richard Rodriguez led in the Flag salute. Flag Salute
INVOCATION was given by Reverend Rick Mac Donald. Invocation
ROLL CALL Roll Call
PRESENT: COUNCILMEMBERS: GONZALES,CARRILLO,MACIAS,HANKS,ROCHA
ABSENT: COUNCILMEMBERS: NONE
Also Present
ALSO PRESENT:
City Attorney Carvalho, City Manager Delach, Assistant City Manager Makshanoff, Azusa Police Chief
Garcia, Director of Public Works/Assistant City Manager Haes, Director of Recreation and Family
Services Jacobs, Economic Development Director Christianson, Director of Information Services Graf,
Acting City Librarian Shahsavari,Public Information Officer Quiroz,Assistant Community Development
Director McNamara,City Clerk Mendoza,Deputy City Clerk Toscano.
PUBLIC PARTICIPATION Pub Part
Mr.David Hooper addressed Council announcing his candidacy for the Citrus college Board of Trustees, D.Hooper
Area 3. He thanked Mayor Rocha, Mayor Pro-Tem Macias and Councilmember Gonzales for their Candidate
endorsement. He stated that he has a grassroots campaign and is encouraged by businesses and churches Citrus Brd
and thanked all for their support.
Mr.Richard Lugo addressed Council announcing his candidacy for the Citrus College Board of Trustees, R.Lugo
Area 1. He thanked all who participated in the Field of Dreams Celebrity Softball Event. He asked for Candidate
Council support. Citrus Brd
Mr.Mike Lee addressed Council with several comments as follows: thanked all who participated in the M.Lee
Celebrity Softball Game, condolences to family of Karen Pihlak, good Utility Board meeting, thanks for Several Items
appointments made to Planning commission, his support for the next election, wished good health to
several friends,encouraged all to vote,and an honor to meet APU students at Citylinks.
Ms. Jennie Avila addressed Council and acknowledged the City and APU on the Citylinks program that J.Avila
helped her with home improvement and also recognized students from the Citrus Cosmetology department Citylinks/Haircut
who participated in the Kool Kids Haircut Drive. Drive
Messrs. Hilario Milland and Rey Solis, employees of Cities Tow addressed Council expressing their H.Milland,R.
opposition to bringing another tow company into the City stating that the work has been slow and there is Solis Two Co.
no need for another company to come into the City.
Mr. Francisco Prado, General Manager of Cities Tow, addressed Council, expressing his opposition to F.Prado
bringing another tow company into the City,stating that when the three tow companies signed the contract Tow Co.
originally, they agreed that if one tow company left they would continue on with the two existing
companies.
Mr.Christian Maldonado addressed Council expressing his opposition to another tow company to work in C.Maldonado
the City. Tow Co.
Ms. Rona Lundy of Jan's Towing addressed Council invited all to the Taste of the Town Golden Days R.Lundy
event for Tuesday,October 6th and detailed its activities. Taste of Town
Mrs. Barbara Dickerson addressed Council announcing that the Soroptimist Club of Glendora is giving B.Dickerson
scholarships to women 14-17 years of age and detailed the information, she also commended the City Soroptimist Club
Council for recognizing groups for achievements within the City. Scholarships
Ms.Peggy Martinez and Miss Azusa,Crystal Munoz, addressed Council detailing the great time they had P.Martinez&
when they traveled to Azusa's Sister City Zacatecas,Mexico. Ms.Martinez noted that next year Zacatecas C.Munoz
will be celebrating its 200th year of independence and looking forward to the great celebration. She Zacatecas Sister
provided additional information regarding invitation to Golden Days events. City Trip
Mr. Todd Priest announced that Azusa Rock has submitted their application to improve the hillsides in T.Priest
Azusa and the next community meeting will be held on Monday,October 12,2009,at 6:30 p.m.at Murray Azusa Rock mtg
Elementary School in Azusa.
Mr. Richard Rodriguez addressed Council praising the City for its Police Department, Council and R.Rodriguez
programs. He noted his support of closing the Catwalk at Citrus and Haltem and talked about the problems Catwalk
on Citrus and offered suggestions to eliminate problems.
Mr.Raul Barcenas addressed Council regarding the problems at the Catwalk and asked about the timeline R.Barcenas
for closure;he thanked all for their response to the problem. Catwalk
Mr. Glenn Kennedy addressed Council thanking Councilmembers who supported him at the Fair. He G.Kennedy
expressed his appreciation to APU students and the Citylinks programs,which he stated is well organised. Citylinks
He talked about the Celebrity Baseball game and noted the lack of press coverage.
10/05/09 PAGE TWO
REPORTS,UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS-STAFF Updates/Cncl
NOTICE TO THE PUBLIC Notice to the
NOTICE IS HEREBY GIVEN of City Board and Commission term of office expirations,ending Public
September 30,2009,for the following: Brd&Com
1 position Architectural Barriers Commission Term Expirations
2 positions Cultural and Historical Preservation Commission
(1 unexpired term ending 9/30/12)
Applications are available in the City Clerk's Office and City Manager's Office,213 East Foothill
Boulevard, City Library, 729 N. Dalton Avenue, Light & Water Department, 729 N. Azusa
Avenue, Police Department, 725 N. Alameda, Azusa, and at: www.ci.azusa.ca.us, for interested
residents. Applications will be accepted through November 5, 2009. For further information
please call:(626) 812-5271.
City Manager Delach announced the free flu shot clinics, one at the Azusa Senior Center on Thursday, City Mgr
October 8, 2009, from 9 a.m. — 11 a.m. and the other in conjunction with Los Angeles County Health Comments
Department there will be a H1N1 Vaccination Clinic on Thursday,October 29,2009 from 11 a.m.—7 p.m. Flu Shots
and on Thursday,November 19,2009,from 11 a.m.—7 p.m.,two phase vaccination,at the Memorial Park
North Recreation Center.
Mayor Pro-Tem Macias thanked those involved with the Celebrity Softball Game, especially Macias
Councilmember Gonzales, noting the fun had by all, and that he looks forward to the rest of the Golden Comments
Days events. He also noted that all five Councilmembers are there to help the community and hold it first
and foremost.
Councilmember Carrillo also thanked those involved in the Celebrity Softball Game, special thanks to Carrillo
Councilmember Gonzales,and looks forward to the rest of Golden Days events,he thanked the committee. Comments
He announced that he is in the process of going paperless, hence he is now sporting a lap top at the
meeting.
Councilmember Gonzales thanked those who participated in the Celebrity Softball Game, noting that the Gonzales
celebrities will be back next year to play. He thanked the Mayor for his donation and wished all a great Comments
Golden Days week. He requested that certificates of appreciation be approved for Delong and Max's for
their donations to the Celebrity Softball Event.
Mayor Rocha noted that the meeting will be adjourned in memory of Captain Karen Pihlak. He thanked Rocha
Councilmember Gonzales for his hard work at the success of the Celebrity Softball Game;he thanked the Comments
Azusa Pacific University students and staff for the Citylinks projects completed; he asked that they be
allowed to present a power point presentation at the next meeting. He thanked Sylvia Contreras and Gloria
Calderon, Golden Days Co-Chairperson, and asked for Certificates of Appreciation for them to be
presented at the November 2'd meeting.He reminded all about City Hall on the Move on Saturday,October
17, 2009, at Magnolia Elementary School,from 10 a.m.— 12 noon. He announced that this Wednesday,
October 7th is National Walk to School Day and will meet at 7 a.m.at Duell and Pasadena and talked about
the Community Walk Project which will begin on November 14th at Zacatecas Park at 9:30 a.m.and noted
that dieticians will be there to encourage all to choose healthy snacks for kids and parents.
SCHEDULED ITEMS Sched Items
PUBLIC HEARING - ORDINANCE AMENDING CHAPTER 14 AZUSA MUNICIPAL CODE Pub Hrg
AMENDING THE 2007 CALIFORNIA BUILDING CODE AND ADOPTING A RE-CONSTRUCTION Bldg Code
AND REPAIR ORDINANCE.
The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of publication of notice Erg open
of said Hearing published in the San Gabriel Valley Tribune on September 21'`and 28th,2009.
Testimony was solicited but none was received. Moved by Councilmember Gonzales, seconded by Testimony
Councilmember Hanks and unanimously carried to close the Hearing. None/Close
Councilmember Hanks offered an Ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING CHAPTER 14 Ord.09-05
OF THE AZUSA MUNICIPAL CODE BY ADDING SECTIONS 14-66 THROUGH 14-68 RELATING Re-construct
TO REPAIR OF DAMAGED STRUCTURES. And Repair
Moved by Councilmember Hanks, seconded by Councilmember Carrillo to waive further reading and
adopt. Ordinance passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES,CARRILLO,MACIAS,HANKS,ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
10/05/09 PAGE THREE
PUBLIC HEARING — ORDINANCE AMENDING CHAPTER 14 AZUSA MUNICIPAL CODE AND Pub Hrg
ADOPTION OF EMERGENCY PLACARDS. Placards
The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of publication of notice Hrg open
of said Hearing published in the San Gabriel Valley Tribune on September 25th, 2009. Testimony was Testimony
solicited but none was received. Moved by Councilmember Gonzales,seconded by Councilmember Hanks None/Close
and unanimously carried to close the Hearing.
Councilmember Carrillo offered an Ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, AMENDING CHAPTER 14 Ord.09-06
OF THE AZUSA MUNICIPAL CODE, BY ADDING SECTIONS 14-10 RELATING TO SAFETY Safety Assessmt
ASSESSMENT PLACARDS USED TO DENOTE CONDITIONS RELATING TO CONTINUED Placards
OCCUPANCY OF BUILDINGS.
Moved by Councilmember Carrillo, seconded by Mayor Pro-Tern Macias to waive further reading and
adopt. Ordinance passed and adopted by the following vote of the Council: •
AYES: COUNCILMEMBERS: GONZALES,CARRILLO,MACIAS,HANKS,ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
POTENTIAL CLOSURE OF PEDESTRIAN WALKWAY BETWEEN CITRUS AVENUE AND Closure Ped
VICEROY AVENUE. Walkway
Director of Public Works/Assistant City Manager Haes addressed the issue providing background T.Haes
regarding the pedestrian walkway stating residents in the area requested closure due to illicit activities Comments
within the walkway, creating unsafe and bothersome conditions. Activities included fighting, littering,
graffiti, noise, transients sleeping in the walkway and additional pedestrian traffic from non-residents
accessing the walkway. At the July 20, 2009 meeting, Council considered and approved closure of the
walkway once a permanent alternate pedestrian route through the Citrus Crossing shopping center and
condominium project was established,estimated at 2-3 years,since then residents have approached Council
and requested,again that the walkway be closed due to many problems. He presented four options created
by staff and detailed each one,and recommended option#1. Lengthy discussion was held.
Moved by Mayor Pro-Tern Macias,Councilmember Carrillo and unanimously carried to approve option 1, Option 1 selected
the closure of the pedestrian walkway between Citrus Ave and Viceroy Ave following installation of a new Pedestrian
traffic signal at Mauna Loa and Citrus Ave in approximately six months, with the following addition: Walkway
median island on Baseline be paved and evened out to meet ADA accessibility, encourage kids to cross CitrusNiceroy
where crossing guard is going to be,add a crossing guard if feasible,and post notices regarding the project.
Mayor Rocha suggested a neighborhood watch be established, trim trees in the area, cost to be paid by
residents,and make sure the safety lighting be left on until dawn. Chief of Police Garcia advised that there
is no neighborhood watch program any longer but to call the Service Area Commander to set up a
community meeting.
The CONSENT CALENDAR consisting of Items D-I through D-8 was approved by motion of Consent Calendar
Councilmember Hanks, seconded by Councilmember Gonzales and unanimously carried, with the D-4,6,7,Spec
exception of items D-4,D-6 and D-7,which were considered under the Special Call portion of the Agenda. Call
1. The minutes of the regular meeting of September 21,2009,were approved as written. Min appvd
2. The Treasurer's Report as of August 31,2009 was received and filed. Treas Rpt
3. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ADOPTING THE Res.09-C79
INVESTMENT POLICY. Investment
Policy
4. SPECIAL CALL ITEM. Spec Call
5. The Notice of Completion for the following project was approved and staff was authorized to file the NOC Foothill
Notice of Completion with the Los Angeles County Clerk: Foothill Boulevard Reconstruction Reconstruction
Project No.66109J—Gentry Brothers,Inc.,Irwindale,CA.
6. SPECIAL CALL ITEM. Spec Call
7. SPECIAL CALL ITEM. Spec Call
•
8. The following resolution was adopted and entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res.09-C91
CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME Warrants
ARE TO BE PAID.
10/05/09 PAGE FOUR
SPECIAL CALL ITEMS Spec Call Items
Mayor Pro-Tem Macias addressed item regarding MOU for Noah's Wish,and questioned what the services Macias
and cost would be. Chief of Police Garcia responded detailing the reason for the MOU,noting the recent Noah's Wish
fires in the area and possible disasters,stating that this is a pro-active measure to be prepared for disasters. MOU
The organization is non-profit and sponsored by grant funding.
Moved by Councilmember Hanks, seconded by Mayor Pro-Tern Macias and unanimously carried to Noah's Wish
approve the Memorandum of Understanding Agreement with Noah's Wish, a non-profit volunteer MOU approved
organization that provides rescue and animal sheltering response in disasters.
Councilmember Hanks addressed item regarding Conditional Transfer of Johnny's Towing Non-Exclusive Hanks
Franchise Agreement for Tow Truck Services with the City to Royal Coaches Auto Body and Towing, Transfer
pointing out that letters had been received in opposition to the transfer.City Attorney Carvalho noted that Johnny's Tow
the letters did not state that the City lacks the legal authority to approve the transfer and stated that Council City Attorney
does have the authority to do this. She asked that the approval specify to amend the agreement section Comments
15.B(2)to provide that the storage lot can hold up to 170 vehicles exclusive to the City of Azusa vehicles
and contingent on obtaining a Minor Use Permit.
Captain Sam Gonzalez addressed the issue providing details of the agreement and that Royal Coaches has Capt.Gonzalez
agreed to make the storage lot for 170 vehicles and only vehicles from Azusa, he responded to questions Comments
posed and discussion was held.
Moved by Councilmember Hanks, seconded by Mayor Pro-Tern Macias and unanimously carried to Conditional
approve the conditional transfer of the non-exclusive franchise agreement between the City of Azusa and Transfer of non-
Johnny's Towing for tow truck services to Royal Coaches Auto Body and Towing and amend the Exclusive
agreement section 15.B(2)to provide that the storage lot can hold up to 170 vehicles exclusive to the City Franchise Appvd
of Azusa vehicles and contingent on obtaining a Minor Use Permit.
Councilmember Hanks addressed item regarding resolutions appointments to City Boards and Commission Hanks,City
requesting that the Staff Report be read,of which the City Attorney Carvalho responded stating that this is Attorney,
a routine item prepared by the City Clerk's Staff of which she suggested that the item address the issue of Mayor
Planning Commissioner candidates who had not attended the interviews and for their failure to file or let Discussion
staff know of their interest to serve,upon adoption of the resolutions,a finding would be made pursuant to Process
Section 2-32 of the Azusa Municipal Code,they would be removed. Councilmember Hanks requested the City Board
following sentence be added to the minutes to let the record reflect: "it is necessary for the good of the And Comm
City to have a fully staffed and functioning Planning Commission". Lengthy discussion was held Appointments
regarding the process/interpretation that was used versus the motion that was taken at the meeting of July
20,2009,regarding the Planning Commission members being re-interviewed. Mayor Rocha requested that
in the future motions be carefully clarified.
Councilmember Hanks offered the following Resolutions,entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA RE-APPOINTING PATRICIA Res.09-C80
PROWSE TO THE ARCHITECTURAL BARRIERS COMMISSION. P.Prowse ABC
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA RE-APPOINTING BLANCH Res.09-C81
WEIR TO THE ARCHITECTURAL BARRIERS COMMISSION B.Weir ABC
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA RE-APPOINTING NANCY Res.09-C82
GIBSON TO THE HUMAN RELATIONS COMMISSIONS. N.Gibson HRC
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA RE-APPOINTING DIANA Res.09-C83
WILLIAMS TO THE HUMAN RELATIONS COMMISSION. D.Williams HRC
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPOINTING JENNIE AVILA Res.09-C84
TO THE LIBRARY COMMISSION. J.Avila Lib
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA RE-APPOINTING Res.09-C85
FERNANDO RUBIO TO THE PERSONNEL BOARD. F.Rubio Psnl
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA REAFFIRMING Res.09-C86
APPOINTMENT OF JESSE ALVA TO THE PLANNING COMMISSION. J.Alva PC
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA REAFFIRMING Res. 09-C87
APPOINTMENT OF CHRISTOPHER DODSON TO THE PLANNING COMMISSION. C.Dodson PC
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPOINTING DEBBIE Res.09-C88
KINDRED TO THE PLANNING COMMISSION. D.Kindred PC
10/05/09 PAGE FIVE
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPOINTMENT JACK LEE Res.09-C89
TO THE PLANNING COMMISSION. J.Lee PC
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPOINTMENT SHAWN Res.09-C90
MILLNER TO THE PLANNING COMMISSION. S.Milir_r PC
Moved by Councilmember Hanks, seconded by Mayor Pro-Tern Macias to waive further reading and
adopt. Resolutions passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES,CARRILLO,MACIAS,HANKS,ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
FELL CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY CONVENED AT CRA Convene
9:30 P.M. THE CITY COUNCIL RECONVENED AT 9:41 P.M. THE CITY COUNCIL Cncl reconvened
RECESSED AND THE AZUSA PUBLIC FINANCING AUTHORITY CONVENED AT 9:41 P.M. APFA Convene
THE CITY COUNCIL RECONVENED AT 9:42. Cncl reconvened
It was consensus of Councilmembers to recess back into Closed Session to discussion the following: Closed Session
CONFERENCE WITH LABOR NEGOTIATOR(Gov.Code Sec.54957.6) Conf w/Labor
Agency Negotiators: City Manager Delach and Admin Svs Dir-CFO Kreimeier Negotiator
Organizations IBEW IBEW
The City Council reconvened at 10:34 p.m.there was no reportable action taken No Action
It was consensus of Councilmembers adjourn in memory of retired Captain Karen Pihlak of the Azusa Adjourn in
Police Department. Memory of
Karen Pihlak
TIME OF ADJOURNMENT: 10:35 P.M.
CITY CLERK
NEXT RESOLUTION NO.2009-C92
NEXT ORDINANCE NO.2009-07.
10/05/09 PAGE SIX
H .
°F: �,
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: KERMIT FRANCIS, INTERIM DIRECTOR�, OF HUMAN RESOURCES/PERSONNEL OFFICER
VIA: F.M. DELACH, CITY MANAGER I,7/
DATE: OCTOBER 19,2009
SUBJECT: HUMAN RESOURCES ACTION ITEMS
RECOMMENDATION
It is recommended that the City Council approve the following Personnel Action Requests in accordance with the City of Azusa
Civil Service Rules and applicable Memorandum of Understanding(s).
BACKGROUND
On October 13,2009,the Personnel Board confirmed the following Department Head recommendations regarding the following
Personnel Action requests.
A. MERIT INCREASE AND/OR REGULAR APPOINTMENT:
DEPARTMENT NAME CLASSIFICATION ACTION/EFF RANGE/STEP
DATE BASE MO SALARY
PD Michael Police Lieutenant Merit Increase 3423/2
Bertelsen 10/07/2009 $8751.01
PW Mike Beato Street Maintenance Worker Reg Appt/Merit 8153/2
I Inc $3558.02
09/23/2009
UTL Vincent Apprentice Line Mechanic Merit Increase 5204/3
Benavides 09/10/2009 $5910.42
LIB James Peek Senior Librarian- Reg Appt/Merit 4185/02
Technology Services Inc $4720.13
09/15/2009
FISCAL IMPACT
There is no fiscal impact, as positions listed are funded in approved department budgets.
0 4 I „......,,
Or •
c... ,,,,,,,,1:4 ,,,,,&'
le
Z,**'''
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT B. GARCIA, CHIEF OF POLICE
VIA: F.M. DELACH, CITY MANAGER //4trkvi
DATE: OCTOBER 19, 2009
SUBJECT: GRANT AGREEMENT FROM CA OFFICE OF TRAFFIC SAFETY FOR THE
"DUI ENFORCEMENT AND HIGH SCHOOL EDUCATION PROGRAM".
RECOMMENDATION
It is recommended that the City Council approve a resolution to accept the Grant agreement from
the California Office of Traffic Safety (OTS) awarding the City of Azusa $115,320 to conduct
Roving Drunk Driving Patrols and Checkpoints from October 1, 2009 to September 30, 2010
throughout the City of Azusa. Additionally, the Police Department will conduct arrest warrant
details for habitual drunk driving offenders and drivers with suspended licenses, perform stake-
out surveillances for repeat drunk drivers and conduct two simulated live-action melodrama
educational programs for Azusa and Gladstone High Schools.
BACKGROUND
The Azusa Police Department Traffic Division has been awarded a grant from the California
Office of Traffic Safety. The Project title is "DUI Enforcement and High School Education
Program," project number AL1002. The Grant obligates the Police Department to conduct at
least 4 DUI checkpoints and an average of 4 roving DUI saturation patrols per month in a 12
month period starting October 1, 2009. Additionally, 12 warrant service operations and 2
surveillance operations for the worst repeat DUI offender probationers with suspended licenses
will be conducted. The checkpoints, patrols and details will be staffed by Azusa Police Officers
on an overtime basis.
There will be two one-day educational programs conducted at the High Schools. The programs
include lectures, simulated demonstrations and a DUI crash reenactment.
The Grant was awarded in the amount of$115,320 and reimburses the City for overtime salary
and benefits for officers working the Grant detail, as well as supplies and small equipment.
FISCAL IMPACT
This is a reimbursement grant in the amount of$115,320.00 from the California Office of Traffic
Safety. Quarterly returns for reimbursement will be filed on a schedule set by OTS.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, APPROVING A GRANT AGREEMENT WITH THE
CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) FOR THE "DUI
ENFORCEMENT AND HIGH SCHOOL EDUCATION PROGRAM,"
PROJECT #AL1002.
WHEREAS, the Legislature and Governor of the State of California have agreed to
reimbursement up to $115,320 for the program shown above; and
WHEREAS, the California Office of Traffic Safety (OTS) has been delegated the
responsibility for the administration of this grant Program, establishing necessary procedures;
and
WHEREAS, said procedures established by the California Office of Traffic Safety
(OTS) require the Applicant to certify the approval of Application(s) by the Applicant's
governing body; and
WHEREAS, the Applicant will enter into an Agreement with the State of California to
carry out the Project.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Azusa
does hereby:
1. Approve a resolution to accept the Grant agreement from the California Office of
Traffic Safety (OTS) to cover the hourly wages at overtime for police officers and
regular rate for reserve officers as well as the purchase of supplies and small
equipment. Officers will conduct at least 4 DUI checkpoints. an average of 4
roving DUI saturation patrols per month, 12 warrant service operations and 2
surveillance operations in a 12 month period starting October 1, 2009 to
September 30, 2010.
2. Certifies that the Applicant has or will have sufficient funds to operate and
maintain the Project; and
3. Certifies that the Applicant has reviewed and understands the provisions
contained in the California Traffic Grant Program Manuals; and
4. Appoints the City Manager as agent to conduct all negotiations, execute and
submit all documents including, but not limited to Applications, Agreements,
payment requests and so on, which may be necessary for the completion of the
aforementioned Project.
The City Clerk shall certify the passae of this Resolution.
APPROVED AND PASSED this 19T DAY OF OCTOBER, 2009.
J
MAYOR OF THE CITY OF AZUSA
I HEREBY CERTIFY that the foregoing resolution was duly passed by the City Council
of the City Azusa at a regular meeting thereof held on the 19TH day of October, 2009.
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
CITY CLERK OF THE CITY OF AZUSA
d C 0 F 7
AZUSA
CONSENT CALENDAR
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: TITO HAES, ASSISTANT CITY ENGINEER/PUBLIC WORKS DIRECTOR
VIA: F. M. DELACH, CITY MANAGER` ,
DATE: OCTOBER 19, 2009
SUBJECT: GRADING BOND REDUCTION FOR TRACT 68355 (CITRUS CROSSING,
RESIDENTIAL COMPONENT).
RECOMMENDATION:
It is recommended that the City Council approve the bond reduction request by Watt Communities for Tract
68355.
BACKGROUND:
Watt Communities has submitted a request for the reduction of the Surety Bond, specifically the Faithful
Performance Bonds, for the above referenced tract. After reviewing the status of the work with Public
Works staff, it has been agreed that the majority of the grading has been completed and only the precise
grading is left to be completed. As such,a reduction in the Bond amounts is appropriate. Tract No. 68355
created the Residential phase of the Foothill Center project. This phase of the project is located along
Fenimore Avenue behind the restored movie theater. It is recommended that the$577,000 Grading Permit
Security Bond be reduced to $55,000.
By taking the recommended actions the City Council is not relieving Watt Communities of their
responsibility to complete the work,nor is the City taking on any maintenance responsibility for the grading
improvements. Until all grading improvements are completed, the grading improvements will remain the
responsibility of Watt Communities.
FISCAL IMPACT:
The reduction of this Grading Permit Security Bond will have no fiscal impact on the City of Azusa.
Attachment: Letter from Watt Communities requesting reduction of bond amounts.
October 8, 2009
WIN.
9
Carl Hassel
Public Works •
213 E. Foothill Blvd
Azusa, CA 91702-1395
Re: Citrus Crossing Grading Bond Reduction
Carl:
Watt Communities at Citrus Crossing LLC would like to request a reduction in the
grading bond currently required by the City of Azusa. The original bond was posted two
years ago on August 29, 2007. Since then, most of the grading activities at the site have
been completed. Please see the attached engineering estimate for grading activities
required as part of the Village at Citrus Crossing project.
Also, see the attached update, which shows the total amount left to complete. The cost
to complete has reduced from$230K to approximately$55K.
As such, we request that the bond total filed with the City of Azusa be reduced.
Thank you,
4111'‘"C'-
Alfred LaFave
Alfred LaFave
Watt at Citrus Crossing LLC
2716 Ocean Park Blvd, Suite 2025
Santa Monica, CA 90405
310-314-2535
Attachments:
1. original engineering estimate- 2007
2. updated engineering estimate-October 2009.
2716 Ocean Park Boulevard,Suite 2025,Santa Monica,California 90405 ph:310.314.2460 fx:310.450.3802
www.wattcominunities.com
e•
AZUSA'
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: TITO HAES, PUBLIC WORKS DIRECTOR/ASSISTANT CITY MANAGER
VIA: F.M. DELACH, CITY MANAGERAY)
DATE: OCTOBER 19th, 2009
SUBJECT: FY 2009/10 CAPITAL IMPROVEMENT PLAN AMENDMENT AND
AUTHORIZATION TO SOLICIT BIDS — POLICE STATION HVAC
REPLACEMENT.
RECOMMENDATION
It is recommended that the City Council amend the 2009/2010 Capital Improvement Plan to
include"Police Station HVAC Replacement" as a new project and Economic Stimulus funds as a
funding source; also authorize staff to solicit formal bids for the referenced project.
BACKGROUND
Over $2.7 billion in formula grants was available to U.S. government agencies under the Energy
Efficiency and Conservation Block Grant (EECBG) Program, funded for the first time under the
American Recovery and Reinvestment Act (ARRA) of 2009. The Azusa Light and Water
Department applied for the referenced grant and will receive $191,600 of ARRA funds for
HVAC unit replacements at the Azusa Police Station. The project activities will support our
existing energy efficiency strategy efforts to reduce electricity consumption and greenhouse gas
emissions. The existing units at the Police Station are over 12 years old, operate 24 hours per
day, and most have exceeded their life expectancy.
The funding for the "Police Station HVAC Replacement" project became available after the
commencement of the current fiscal year, as a result it will be necessary to amend the FY
2009/10 Capital Improvement Plan to reflect this as a new project.
FISCAL IMPACT
Total estimated cost of the project ($191,600) will be funded under the Energy Efficiency and
Conservation Block Grant.
filliP / il \
Gr
U r —
* + �C P �
AZUSA.
CITY OF AZUSA
MINUTES OF THE REDEVELOPMENT AGENCY
REGULAR MEETING
MONDAY,OCTOBER 5,2009–9:39 P.M.
The Board of Directors of the Redevelopment Agency of the City of Azusa met in regular session at the
above date and time in the Azusa Auditorium,213 E.Foothill Blvd.,Azusa CA.
Chairman Rocha called the meeting to order. Call to Order
ROLL CALL Roll Call
DIRECTORS: GONZALES,CARRILLO,MACIAS,HANKS,ROCHA
DIRECTORS: NONE
ALSO PRESENT: Also Present
General Counsel Carvalho,Executive Director Delach,Department Heads,Secretary Mendoza,Deputy
Secretary Toscano.
AGENCY SCHEDULED ITEM Sched Items
I
APPROVAL FOR THE ABATEMENT OF LEAD-BASED PAINT/ASBESTOS AND DEMOLITION Abate and
OF THE PROPERTY LOCATED AT 902,906,908 AND 912 N.ALAMEDA AVENUE. Moved by demolish
Director Gonzales,seconded by Director Carrillo and unanimously carried to approve and authorize staff Properties
to commence the abatement of lead-base paint/asbestos and demolition of the property located at 902,906,
908 and 912 N.Alameda Avenue,commonly known as Los Angeles County Assessor's Parcel Number
8608-019-039,040,041 and 042("Subject Property").
The CONSENT CALENDAR consisting of items F-1 through F-4 was approved by motion of Consent Cal.
Director Hanks,seconded by Director Gonzales and unanimously carried. Approved
1. Minutes of the regular meeting of September 21,2009 were approved as written. Min appvd
2. The Agency Treasurer's Report as of August 31,2009,was received and filed. Treas Rpt
3. A RESOLUTION OF THE BOARD OF DIRECTORS FO THE REDEVELOPMENT AGENCY OF Res.09-R53
THE CITY OF AZUSA ADOPTING THE INVESTMENT POLICY. Invest Policy
4. Resolution authorizing payment of warrants by the Agency was adopted and entitled:
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA Res.No.09-R54.
ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF REDEVELOPMENT Warrants
AGENCY FUNDS.
Spec Call Items
SPECIAL CALL ITEMS• None
None
Adjourn
It was consensus of the Redevelopment Agency Board Members to adjourn.
TIME OF ADJOURNMENT:9:41P.M.
SECRETARY
NEXT RESOLUTION NO. 09-R55.
WARRANT REGISTER NO.06
FISCAL YEAR 2009-10
WARRANTS DATED 09/16/09 THROUGH 09/30/09
FOR REDEVELOPMENT AGENCY MEETING OF 10-19-09
RESOLUTION NO.
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE
CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS
TO BE PAID OUT OF REDEVELOPMENT AGENCY FUNDS
THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA DOES RESOLVE AS
FOLLOWS:
SECTION 1. That the following claims and demands have been audited as required by law and that
the same are hereby allowed in the amounts and ordered paid out of the Redevelopment Agency Funds as
hereinafter set forth:
80-110-REDEVELOPMENT ADMINISTRATION FUND $ 7,125.74
80-125-CBD CAPITAL PROJECTS FUND 6,880.00
80-135-WED CAPITAL PROJECTS FUND
80-185-RANCH CAPITAL PROJECTS FUND
81-165-626-2008B HSG TAX ALLOCATION BONDS 661,920.00
81-155-TAX INCREMENT SET-ASIDE FUND
82-125-CBD DEBT SERVICE FUND
82-135-WED DEBT SERVICE FUND 224,523.39
82-185-RANCH CENTER DEBT SERVICE FUND
TOTAL ALL FUNDS: $ 900,449.13
SECTION 2. That the Secretary shall certify to the adoption of this resolution and shall deliver a
certified copy thereof to the Agency Treasurer and shall retain a certified copy thereof in his own records.
ADOPTED AND APPROVED THIS DAY OF 2009.
Chairman
I HEREBY CER Eft Y that the foregoing resolution was duly adopted by the Redevelopment Agency of the
City of Azusa at a regular meeting thereof,held on the day of 2009.
AYES: AGENCY MEMBERS:
NOES: AGENCY MEMBERS:
ABSTAIN: AGENCY MEMBERS:
ABSENT: AGENCY MEMBERS:
Secretary
City of Azusa HP 9000 10/15/09 OPEN H O LD DB LISTING By Person/Entity Nacre Pape 1
1HCT, CXT 15, 2009, 8:31 AM ---req: RCSE leg: GL 3L---lcc: BI-TECl---job: 698571 #J7630---pgm: CH400 <1.34> /pt id: OHFLTR02
SELECT FUND Cases: 80-82 ; Check Issue Rtes: 091609-093009
PE I I) PE Nacre ACTT NCMBEIR / JOB NUMBER Invoice Number E scription St Disc. Amt. Dist. Ant.
V11440 ADUANIP C JP, 8000000000-2724 59932 FLEX REIMB PROC PD 0.00 6.82
PEID Nil
0.00
Paid: 6.82
Total: 6.82
V00363 AZUSA CHAMBER OF 8010110000-6630 931 FY 09/10 AZUSA. C PD 0.00 3,000.00
PEI") U id: 0.00
Paid: 3,000.00
Total: 3,000.00
V01305 AZUSA CITY FED C 8000000000-3035 2610/0901019 PK419/09 PD 0.00 261.25
PELD LI:
0.00
Paid: 261.25
Total: 261.25
V07241 BIINAVIDES, SANLR 8010110000-6235 090909 TRAVEL EXP/ICSC PD 0.00 207.40
PEID Utaid: 0.00
Paid: 207.40
Total : 207.40
V11353 CHRISTIANSEN, KJ 8010110000-6235 090909 TRAVEL EXP/ICSC PD 0.00 1,203.71
PEID "WI 0.00
Paid: 1,203.71
Total : 1,203.71
V06783 callSIREET 8000000000-3010 2315/0901019 PR#19/09 PD 0.00 124.71
PEID U id: 0.00 .,,
Paid: 124.71
Total: 124.71
V11556 DELTA DENIAL 8000000000-3052 092209 PPO PREM5851/SEP PD 0.00 415.41
PRUJ L- id: 0.00
d: 415.41
Total: 415.41
City of Azusa HP 9000 10/15/09 OPEN HOLD D B LISTING By Person/Entity- Nane Page 2
'IHIT, OCT 15, 2009, 8:31 AM ---meq: RCSB leg: GL JL---lcc: BI-TECH---job: 698571 #J7630---pgn: CH400 <1.34> rpt id: OHFIJTRO2
SELECT FUND Cotes: 80-82 ; Check Issue Fates: 091609-093009
PE ID PE Nage AC CCx NI' N_MBER / JOB NUMBER Invoice N.urber Description St Disc. Arrt. Dist. Aut.
V11555 DFFI'ACARE USA 8000000000-3052 3184869 HND PRE/1331624 S PD 0.00 45.21
PE1Ud: 0.00
Paid: 45.21
Total: 45.21
V05574 mar N1NTI7JIN RE 8010110000-6493 ATZ8314ATZ8322 A'[Z8314-ATZ8322 PD 0.00 188.09
PETDd: 0.00
aid: 188.09
Total: 188.09
V11603 LAWYERS TITLE BU 8110165626-7105/505320-7105 BUL11189-14I 627 Cedarglen PD 0.00 1,920.00
V11603 LAWYERS TITLE BU 8110165626-7105/505320-7105 BUL11189-MVI 627 Cedarglen PD 0.00 660,000.00
PEE-) Ur id: 0.00
PEl
PPaaiid: 661,920.00
Total: 661,920.00
V03126 LINCOLN NATICNIAL 8000000000-3010 2325/0901019 PR#19/09 PD 0.00 365.00
PELL) Unp4d: 0.00
Paid: 365.00
Total: 365.00
V10322 M & T BANK 8000000000-3010 091609A Cefrd Ctzrp Pbl/P PD 0.00 650.50
V10322 M & T BALK 8000000000-3010 091609AA Defrd Gimp Pbl/P PD 0.00 489.77
PEID Lhid: 0.00
Paid: 1,140.27
Total : 1,140.27
V92617 PRICE FAY 8210135000-7001/503301-7001 092409 PRICE CTR NTE YR PD 0.00 224,523.39
PE1Dd: 0.00
�d: 224,523.39
Total: 224,523.39
V03157 SCS ENGINEERS 8010125000-6399/505825-6399 0140128 ENVIR REMEDIATE PD 0.00 2,050.00
V03157 SCS ENGINEERS 8010125000-6399/505825-6399 0140128 AMENENEN 10 INC EU 0.00 4,830.00
PEll) Unpaid: 0.00
OCAzusa HP , 10/15/09 OPEN HOLD DB LISTING tty PageCiyofT15, 2009908:31 AM ---reqROSE leg: GL JL---loc: BI-TECH---job: 698571 #J7630p CH40 <1.34
rpt id: CHFLTR02
SELECT FUND Codes: 80-82 ; Check Issue Dates: 091609-093009
PE ID PE Narre SNI' NUS / JOB NCNBER Invoice Nurber Description St Disc. Pal. Dist. Ant.
Paid: 6,880.00
Total: 6,880.00
V02371 SPRINT 8010110000-6915 864888819021 864888819021/TRE PD 0.00 10.00
PEID Un id: 0.00
PPaaiid: 10.00
Total: 10.00
V00388 VERIZIN 8010110000-6915 6261975078082809 626-1975078 PD 0.00 21.37
PEED U- id: 0.00
PPaaiid: 21.37
Total: 21.37
V00876 inAT MUICIA 8000000000-3010 2335/0901019 PR#19/09 PD 0.00 136.50
PEWJ Uieid: 0.00
Paid: 136.50
Total: 136.50
GRAND TOTALd: 0.00
d: 900,449.13
Total: 900,449.13