HomeMy WebLinkAboutAgenda packet - November 2, 2009AGENDA
REGULAR MEETING OF THE CITY COUNCIL,
THE REDEVELOPMENT AGENCY, AND THE
AZUSA PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA CITY COUNCIL
JOSEPH R. ROCHA
MAYOR
KEITH HANKS
COUNCILMEMBER
URIEL E. MACIAS
MAYOR PRO -TEM
NOTICE TO THE PUBLIC
MONDAY, NOVEMBER 2, 2009
6:30 P.M.
ANGEL CARRILLO
COUNCILMEMBER
ROBERT GONZALES
COUNCILMEMBER
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda
are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to
speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person
may address any item on or off the agenda during the public participation.
6:30 P.M.
CEREMONIAL
Presentation of Certificates of Appreciation to the Azusa Golden Days Committee in recognition of the success
of the 2009 Azusa Golden Days events.
Presentation of Proclamation to Austin Tyler McMinn who has attained the rank of Eagle Scout.
Presentation of Certificate of Appreciation to DeLong Unlimited for donating the jerseys for the Celebrity
Softball Game.
11/02/09 - 1 -
Presentation of Certificate of Appreciation to Max's Restaurant for donating the food for the Celebrity Softball
Game.
Presentation of Certificates of Recognition to volunteers of the Noah's Wish Organization who provided
outstanding service during the recent "Morris Fire" of August, 2009
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec. 54957.6)
Agency Negotiators: City Manager Delach and Administrative Services Director -CFO Kreimeier
Organizations IBEW
Any person wishing to comment on any of the Closed Session items listed above may do so now.
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL.
1. Call to Order
2. Pledge to the Flag
3. Invocation — Pastor Dale Winslow of Foothill Community Church
A. PUBLIC PARTICIPATION
(Person/Group shall be allowed to speak without interruption up to five (S) minutes maximum time, subject
to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's
questions or comments shall be handled after the speaker has completed his/her comments. Public
Participation will be limited to sixty (60) minutes time.)
B. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. Mayor Rocha — a. Request for certificates of recognition to volunteers of the 2009 Relay for Life event, to
be presented at the December 7th City Council meeting.
b. Request for proclamation in honor of a 50`h Wedding Anniversary on November 7, 2009.
2. Mayor Pro -Tem Macias — Request for the next City Hall on the Move to be held at Rancho Park which is
located in the Rosedale tract.
3. Presentation by Utilities Director Morrow on the Electric Rate Adjustment (power point).
C. SCHEDULED ITEMS
1. CULTURAL AND HISTORIC PRESERVATION COMMISSION CONSISTENCY ORDINANCE
11/02/09 - 2 -
RECOMMENDED ACTION:
Waive further reading and introduce the ordinance entitled:
AN ORDINANCE OF THE CITY OF AZUSA, CALIFORNIA, AMENDING CHAPTER 55, ARTICLE 1,
SECTIONS 55-4(e) AND 55-6(c), OF THE AZUSA MUNICIPAL CODE, REVISING MEMBERSHIP
AND QUORUM PROVISIONS RELATED TO THE CULTURAL AND HISTORICAL PRESERVATION
COMMISSION.
D. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be
considered under SPECIAL CALL ITEMS.
1. APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF OCTOBER 19.2009 AND
THE SPECIAL MEETINGS OF SEPTEMBER 28TH AND OCTOBER 26TH. 2009.
RECOMMENDED ACTION:
Approve Minutes as written.
2. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve Personnel Action Requests in accordance with Section 3.3 of the City of Azusa Civil Service Rules
and applicable Memorandum of Understanding(s).
3. PURCHASE OF ONE 2008 GMC UTILITY TRUCK
RECOMMENDED ACTION:
Approve the Police Department's purchase of one new, 2008 GMC Savana Cutaway G3500 truck with 12'
utility body for $24,995.00 (inclusive of tax, license/title and documentation/tire fees) from Rio Rancho
Truck Center, 15 Auto Center Drive, Pomona, CA 91766.
4. AUTHORIZATION TO INCREASE PROFESSIONAL SERVICES AGREEMENTS -
PROFESSIONAL TRAFFIC ENGINEERING SERVICES
RECOMMENDED ACTION:
Authorize staff to increase the amount of the general professional traffic engineering services from KOA
Corporation and Transportation & Energy Solutions, Inc., on an as -needed basis in an amount not to exceed
$30,000.
CIP PROJECT: FOOTHILL BOULEVARD BOARDWALK (CIP #66109B) AND
FOOTHILL/CITRUS INTERSECTION IMPROVEMENTS (CIP #65309A) - NOTICES OF
COMPLETION.
11/02/09 -3 -
RECOMMENDED ACTION:
Approve Notices of Completions for the following projects and authorize staff to file the Notices with the
Los Angeles County Clerk: Foothill Boulevard Boardwalk Project No. 66109B - Martinez Concrete, Inc.
and Foothill/Citrus Intersection Improvements Project No. 65309A - Martinez Concrete, Inc.
6. AWARD OF CONTRACT - MULTIPLE ROOF REPLACEMENTS, RESTORATIONS_ AND
REPAIRS.
RECOMMENDED ACTION:
Award a contract to Midwest Roofing Company of Gardena, California in the amount of $105,448.00 for the
following three (3) Capital Improvement Projects: City Hall Roof Replacement, Library Roof Restoration
and Police Station Roof Rehabilitation.
7. CITY TREASURER'S REPORT AS OF SEPTEMBER 30, 2009.
RECOMMENDED ACTION:
Receive and file the Report.
8. WARRANTS. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE CITY.
RECOMMENDED ACTION:
Adopt Resolution No. 09-C96.
E. AGENCY SCHEDULED ITEMS
None.
F. AGENCY CONSENT CALENDAR
1.
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Boardmembers or Staff wish to address any item on the Consent Calendar individually, it will be
considered under SPECIAL CALL ITEMS.
RECOMMENDED ACTION:
Approve Minutes as written.
2. PROFESSIONAL SERVICE CONTRACTS REPORT THROUGH SEPTEMBER 2009.
RECOMMENDED ACTION:
Review and file the report.
11/02/09 - 4 -
3. AGENCY TREASURER'S REPORT AS OF SEPTEMBER 30, 2009.
RECOMMENDED ACTION:
Receive and file the Report.
4. WARRANTS. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE AGENCY.
RECOMMENDED ACTION:
Adopt Resolution No. 09 -R56 -
G. AZUSA PUBLIC FINANCING AUTHORITY
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Directors or Staff wish to address any item on the Consent Calendar individually, it will be considered
under SPECIAL CALL ITEMS.
1. APPROVAL OF MINUTES OF THE REGULAR MEETING OF OCTOBER 5.2009.
RECOMMENDED ACTION:
Approve Minutes as written.
2. AZUSA PUBLIC FINANCING AUTHORITY TREASURER'S REPORT.
RECOMMENDED ACTION:
Receive and file the Report.
H. ADJOURNMENT
1. Adjourn.
UPCOMING MEETINGS:
November 16, 2009, City Council Meeting — 6:30 p.m. (Auditorium)
November 23, 2009, Utility Board Meeting — 6:30 p.m. (Light and Water Conference Room)
December 7, 2009, City Council Meeting — 6:30 p.m. (Auditorium)
11/02/09 - 5 -
December 21, 2009, City Council Meeting — 6:30 p.m. (Auditorium)
In compliance with Government Code Section 54957.5, agenda materials are available for inspection by
members of the public at the following locations: Azusa City Clerk's Office - 213 E. Foothill Boulevard, Azusa
City Library - 729 N. Dalton Avenue, and Azusa Police Department Lobby - 725 N. Alameda, Azusa, California.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting
when special services are needed will assist staff in assuring that reasonable arrangements can be made to
provide access to the meeting.
11/02/09 - 6 -
11/2/2009
Electric Rate A iti tit
November 2, 2009
City Council
AZUSA
Backe
• In 2003, the Electric Utility Issued $12 Million in
Bonds to develop Kirkwall Substation and other
Utility Infrastructure
• Annual Debt Service Payments: $947,783
• For every $1 of debt service Utility must have
$110 of net positive revenue
AZUSA
•2
1
11/2/2009
Debt Coverage Forecast
Projected
FY 09-10
•
Age� a
A ZUSA
3
H istorika Corp
FY07 vs. FY10 Change
Interest Income
Power Supply +$3am
Transmission Di 1t4h.{ AJ5) . +41,51 t
A7.USA
4
2
11/2/2009
Meeting Debt Coverage
• Forecasted net income of-$580,000 this fiscal year required that
revenues be increased to raise$1.6 million by fiscal year-end to
meet debt coverage requirements.
• Consequently, a 9.3% "across-the-board"electric rate adjustment
was recommended for implementation on December 1,2009.
• The recommendation was approved by the Utility Board at its
meeting of October 26, 2009.
• In addition, a study will be undertaken to review the Electric Utility's
financial needs for next year and beyond, and to determine if an
additional rate change is necessary.
AZUSA
5 ,,
Residentiai Rates
SCE 0.189
SDG&E 0.181
PG&E 0.176
Lodi 0.177
Glendale 0.170
MID 0.163
Merced ID 0.160
Riverside 0.158
Pasadena 0.150
Turlock ID 0.146
IID 0.134
Azusa+9.3% 0.131
Burbank 0.131
Alameda 0.125
Lompoc 0.123
Anaheim 0.122
Azusa 0.120
Roseville 0.120
t O`DWP 0.116
Palo Alto 0.115 May 2009
SMUD 0,103
Redding 0.103
Santa Clara 0.090
AZUSA
6
3
11/2/2009
Commercial Ra. -itw
SDG&E 0.185
SCE 0.173
PG&E 0.158
Glendale 0.176
Riverside 0.164
Lodi 0.162
Merced ID 0.148
Pasadena 0.138
Lompoc 0.137
Azusa+9.3% 0.136
Burbank 0.135
Santa Clara 0.132
MID 0.130
Alameda 0.129
Turlock ID 0.129
IID 0.129
Azusa .0,00,, 0.124 May 2009
Anaheim 0.123
LADWP 0.119
Palo Alto 0.109
Roseville 0.107
SMUD 0.102
AZUSA
7
=fix
Effect of New Rates
• Increases average residential rates by $5.39 per month
beginning December 1, 2009
• Electric service will continue to be provided at rates very
competitive with Southern California Edison:
• About 30.5% below SCE's rates on per kWh basis for residential
service
• About 26.5% below SCE's rates on per kWh basis for commercial
service
• Upholds Azusa's obligations to bondholders as set forth
in debt service agreements
AZUSA
8
4
AGENDA ITEM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: KURT CHRISTIANSEN, ECONOMIC AND COMMUNITY DEVELOPMENT
DIRECTOR
VIA: F.M. DELACH, CITY MANAGER
DATE: NOVEMBER 2, 2009
SUBJECT: CULTURAL AND HISTORIC PRESERVATION COMMISSION
CONSISTENCY ORDINANCE
RECOMMENDATION:
Staff requests that the City Council revise the Municipal Code to update Chapter 55 (Historic
Preservation), Article I, Section 55-4(e) (Membership Terms) and 55-6(c) (Quorum) to be
consistent with previously approved Section 55-3(a) (Membership Composition).
BACKGROUND
On October 16, 2000, the City Council approved Ordinance No. 00-012 to amend the Azusa
Municipal Code to add Chapter 55 entitled "Historic Preservation" to the City Municipal Code.
This Ordinance established, among other things, the total membership of the Cultural and
Historic Preservation Commission at seven members (section 55-3), with the terms of not more
than four members of the commission expiring in any one year (section 55-4) and with four
commission members constituting a quorum (section 55-6).
On May 2, 2005, the City Council approved Ordinance No. 05-03 that changed the total
membership of the commission to five (5) members (section 55-3). However, the other two
sections were not changed, leaving them inconsistent.
DISCUSSION:
To ensure consistency in the Municipal Code, Staff is recommending that Sections 55-4 and 55-6
of the Historic Preservation Chapter should be revised to read:
"Section 55-4(e) the terms of not more than three members of the commission shall expire in any
one year"; and
"Section 55-6(c) Three members of the commission shall constitute a quorum for the transaction
of business."
Historic Preservation Consistency Ordinance City Council Staff Report
November 2, 2009
Page 2 of 2
FISCAL IMPACT:
There is no cost associated with this action.
Attachments: Consistency Ordinance
WAAGENDA\11-02-09\Historic Preservatiopn Quorum Ordinance Council Staff Report.DOC
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF AZUSA, CALIFORNIA,
AMENDING CHAPTER 55, ARTICLE I, SECTIONS 55-4(e)
AND 55-6(c), OF THE AZUSA MUNICIPAL CODE, REVISING
MEMBERSHIP AND QUORUM PROVISIONS RELATED TO
THE CULTURAL AND HISTORICAL PRESERVATION
COMMISSION
WHEREAS, pursuant to Government Code Sections 36506 and 40605 and Section
2-32(4) of the Azusa Municipal Code, the Mayor and Council may appoint and remove city board
and commission members; and
WHEREAS, Azusa City Council Ordinance No. 00-012 originally established the
total membership of the Cultural and Historical Preservation Commission at seven members; and
WHEREAS, Azusa City Council Ordinance No. 05-03 amended section 55-3 (a) of
the Azusa Municipal Code by reducing total membership of the Cultural and Historical Preservation
Commission to five members; and
WHEREAS, sections 55-4(e) and 55-6(c) must be revised to be consistent with the
reduction in total membership of the Cultural and Historical Commission.
NOW, THEREFORE, THE PEOPLE OF THE CITY OF AZUSA DO ORDAIN
AS FOLLOWS:
SECTION 1. Subsection (e) of Section 55-4 of Article I of Chapter 55 of the Azusa
Municipal Code is hereby amended to read as follows:
"(e) The terms of not more than three members of the commission shall expire in
any one year."
SECTION 2. Subsection (c) of Section 55-6 of Article I of Chapter 55 of the Azusa
Municipal Code is hereby amended to read as follows:
"(c) Three members of the commission shall constitute a quorum for the
transaction of business."
SECTION 3. Severability.
If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is
for any reason held to be invalid or unconstitutional by the decision of any court of competent
jurisdiction, such decision shall not affect the validity of the remaining portions of this
Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and
ORANGEWRICHARDSOM56608.1
each section, subsection, subdivision, sentence, clause, phrase or portion thereof, irrespective of
the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases or
portions might subsequently be declared invalid or unconstitutional.
SECTION 4. CEQA.
The City Council finds that this Ordinance is not subject to the California
Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment) and
15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in
physical change to the environment, directly or indirectly.
SECTION 5. Effective Date.
This Ordinance shall become effective thirty (30) days after its adoption.
SECTION 6. Publication.
The City Clerk shall certify the adoption of this Ordinance and shall cause the
same to be posted as required by law.
PASSED, APPROVED, AND ADOPTED this day of 2009.
Joseph R. Rocha
Mayor
ATTEST:
Vera Mendoza
City Clerk
APPROVED AS TO FORM:
Sonia R. Carvalho
City Attorney
ORANGENRICHARDSOM56608.1 -2_
CITY OF AZUSA
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
MONDAY, OCTOBER 19, 2009 — 6:30 P.M.
The City Council of the City of Azusa met in regular session at the above date and time in the Azusa
Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702.
CLOSED SESSION Closed Sess
The City Council recessed to Closed Session at 6:32 p.m. to discuss the following: Recess
I. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec 54956.8) Real Prop
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Negotiations
Under Negotiation: Price and Terms of Payment
a. ENTERPRISE PROPERTY Enterprise
Address:
229 S. Azusa Avenue (APN 8614-014-058) Property
Negotiating Parties:
Rogers Lillie M/Roger Lillie M
Address:
229 S. Azusa Avenue (APN 8614-014-056)
Negotiating Parties:
Rogers Lillie M/Roger Lillie M
Address:
(APN 8614-014-057) - No Address
Negotiating Parties:
Rogers Clifton & Lillie/Roger C & L /tr
b. DOWNTOWN NORTH
Downtown North
A-2 & A-3 PROJECT
Address:
858 N. Azusa Avenue, Azusa, CA 91702
858 Azusa Ave
Negotiating Parties:
Lewis Retail Centers
Address:
832 N. Azusa Avenue, Azusa, CA 91702
832 Azusa Ave.
Negotiating Parties:
Lewis Retail Centers
Address:
826 N. Azusa Avenue, Azusa, CA 91702
826 Azusa Ave.
Negotiating Parties:
Lewis Retail Centers
Address:
830 N. Azusa Avenue, Azusa, CA 91702
830 Azusa Ave
Negotiating Parties:
Lewis Retail Centers
Address:
812 N. Azusa Avenue, Azusa, CA 91702
812 Azusa Ave
Negotiating Parties:
Lewis Retail Centers
Address:
801 N. Alameda Avenue, Azusa, CA 91702
801 Alameda
Negotiating Parties:
Lewis Retail Centers
Address:
810 N. Alameda Avenue, Azusa, CA 91702
810 Alameda
Negotiating Parties:
Lewis Retail Centers
Address:
803 N. Dalton Avenue, Azusa, CA 91702
803 Dalton
Negotiating Parties:
Lewis Retail Centers
Address:
805 N. Dalton Avenue, Azusa, CA 91702
805 Dalton
Negotiating Parties:
Lewis Retail Centers
2. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec. 54957.6) Conf w/labor
Agency Negotiators: City Manager Delach and Administrative Services Director -CFO Negotiator IBEW
Kreimeier
Organizations IBEW
3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code Section Conf w/legal
54956.9 (a)). Case Name: Betty Stone Johnson v. City of Azusa, et al. Case Number: Los Cnsl Johnson
Angeles County Superior Court Case No. KC054131
The City Council reconvened at 7:35 p.m. City Attorney Carvalho reported that there was no reportable Reconvened
action taken in Closed Session. No Report
Mayor Rocha called the meeting to order. Call to Order
Captain William Amran led in the Flag salute. Flag Salute
INVOCATION was given by Pastor Ariel Verayo of Jesus Is Lord Church Invocation
ROLL CALL Roll Call
PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
ABSENT: COUNCILMEMBERS: NONE
ALSO PRESENT: Also Present
City Attorney Carvalho, City Manager Delach, Assistant City Manager Makshanoff, Azusa Police Chief
Garcia, Director of Public Works/Assistant City Manager Haes, Director of Utilities Morrow,
Administrative Services Director -Chief Financial Officer Kreimeier, Economic Development Director
Christiansen, Acting City Librarian Shahsavari, Public Information Officer Quiroz, Assistant Community
Development Director McNamara, Deputy City Clerk Toscano.
PUBLIC PARTICIPATION Pub Part
Captain William Amram addressed Council announcing the Fill the Helmet Program which will provide W. Amram
funds to celebrate the deployment of U.S. Soldiers within the next month. He requested the use of two Comments
intersections in Azusa i.e. Foothill and Todd and Citrus and Alosta from 10 a.m. to 4 p.m. Two other Fill the Helmet
fundraisers are a joint venture with Chamber of Commerce asking for donations from the community and Program
Fill the Helmet to be placed at City Hall. Executive Director of the Azusa Chamber of Commerce Irene
Villapania addressed the issue stating that they are not only looking for monetary donations, but for items
to be used the day of the celebration.
Chief of Police Garcia addressed the issue recommending against Todd and Foothill due to the construction COP Garcia
taking place at this time. Director of Public Works Haes advised that the area would be under construction & Dir Pub Wks
until right before Thanksgiving and the conditions are not right, he recommended another location be Haes
sought. They recommended Azusa and Gladstone as an alternate location. Comments
Mr. Mike Lee addressed Council expressing his thanks for the great Golden Days celebration and talked
M. Lee
about City Hall on the Move, new Planning Commissioners, report on the Downtown North projects, and
Comments
upcoming election.
Golden Days Co -Chairs Gloria Calderon and Sylvia Contreras addressed Council presenting plaques to
Plaques to U.
Civic Grand Marshall Ginny Dadaian and Reviewing Officer Uriel Macias.
Macias & G.
Moved by Councilmember Gonzales, seconded by Councilmember Carrillo and unanimously carried to
Dadaian
Mr. David Casarrubias, Student Body President of Gladstone High, addressed Council announcing and
D. Casarrubias
inviting all to attend the upcoming Azusa vs. Gladstone High school football game to be held on Thursday,
Comments
October 22, 2009, at Citrus College at 7 p.m. He also announced that Friday is Homecoming for Gladstone
Azusa V.
High.
Gladstone
REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Updates/Cncl
Moved by Councilmember Gonzales, seconded by Councilmember Carrillo and unanimously carried to
Proc G. Sotelo
approve request for proclamation for Mrs. Guadalupe Sotelo Fierro in honor of her 100 birthday on
Fierro
November 6, 2009.
Moved by Councilmember Gonzales, seconded by Councilmember Carrillo and unanimously carried to
Cert Johnny's
approve a certificate of recognition to Johnny's Tow, long time successful local business.
Tow
Moved by Councilmember Gonzales, seconded by Councilmember Carrillo and unanimously carried to
Proc A. Tyler
approve a proclamation to Mr. Austin Tyler McMinn, who has attained Eagle Scout status.
McMinn
Mr. Matt Visor and Ginny Dadaian of Azusa Pacific University providing a presentation of the 2009
M. Visor & G.
Citylinks Program stating that this year the event was held on September 26d', and October 3rd, there were
Dadaian
121 unique projects and over 1200 APU students participated in the event.
Citylinks
Mr. Tony Contreras addressed Council stating that there were twelve APU students who painted three
T. Contreras
rooms in their home; he noted the purpose of the program is for the students to connect to the community
Comments
and he also provided them with some history of the City of Azusa.
Mr. Miles Rosedale, President of the Canyon City Foundation addressed Council and introduced Board Canyon City
Members Marianne Hlava, Mark and Barbara Dickerson. He stated that total Grants exceed a half million Foundation
dollars and are being received by five recipients, AUSD, Homework House, Saint Francis of Rome, Gets
California Resource Connections and APU. The organizations detailed the use for the grants and accepted Presentation
them as follows: Link Crew of Gladstone High, Neighborhood Homework House, Fit Girls, California
Resource Connections, Sisters Closet and the Azusa Food Bank.
10/19/09 PAGE TWO
Mayor Pro -Tem Macias stated that the Downtown North Committee meets and there is a lot of activity Macias
going on, he provided and highlighted the Downtown North status stating that the latest project is the Comments
Target Project. City Manager Delach added that there has been retail interest in other areas of the City such
as APU property, Azusa and Ninth, and the Whole Enchilada Site. Mayor Pro -Tem Macias then wished a
Happy Birthday to City employees, Cynthia Wilson and Candace Toscano.
Councilmember Hanks announced that on Thursday, October 22, 2009, at 9:30 a.m. the Metropolitan Hanks
Transit Authority will be meeting and may take a vote on the Long Range Transportation Plan; he Comments
encouraged all who are able to attend the meeting to support the Gold Line Staff, or to write a letters to the
Board Members of Metropolitan Transit Authority, or to the editor.
Councilmember Gonzales congratulated the Azusa Golden Days Committee for a successful event, he Gonzales
thanked staff for the Golden Days Banner at the entranced to the City on Foothill Boulevard, talked about Comments
the Azusa vs. Gladstone football game at Citrus, reminded all to be mindful of kids trick or treating on
Halloween next week and asked that the meeting be adjourned in memory of Elvira Alonzo, Virginia
Herrera and Lou Ellen Annis.
Councilmember Carrillo congratulated the Golden Days Committee on a successful event and also the Carrillo
Canyon City Foundation Grant recipients. Comments
Mayor Rocha advised that the meeting be adjourned in memory of Anselmo "Smoke" Salse, and thanked Rocha
Citylinks, Golden Days Committee, Canyon City Foundation for their successes. He announced the Free Comments
Pandemic H1N1 Vaccination Clinic hosted by the City of Azusa on Thursday, October 28 from 11 am-
7pm, and on Thursday, November 19, 2009, at North Memorial Park, 340 N. Orange Place. City Manager
Delach responded to question regarding strategies for potential problems with heat, stating that if the city
sees a problem they will provide chairs, shade and water. Mayor Rocha also announced that college
representatives from across the United States will be at Azusa High School on Tuesday, October 27'h at
8:30 a.m. to answer questions for students and invited all interested to attend.
SCHEDULED ITEMS Sched Items
PUBLIC HEARING — A RESOLUTION TO VACATE A PORTION OF SAN GABRIEL AVENUE Pub Hrg
AND A PORTION OF NINTH STREET IN THE CITY OF AZUSA Vacation
Director of Public Works Haes addressed the Hearing stating that in order to accommodate the construction Du Pub Wks
of the Target Store an additional 30 inches of public right a way was required to be vacated and given over Comments
to the site along San Gabriel Avenue. He stated that all required noticing was done and no comments have
been received, he responded to question posed.
The Mayor declared the Hearing open. The Deputy City Clerk read the affidavit of proof of publication of Hrg open
notice of said Hearing published in the San Gabriel Valley Tribune on September 14, 2009.
Testimony was solicited but none was received. Moved by Councilmember Carrillo, seconded by Testimony
Councilmember Gonzales and unanimously carried to close the Hearing. Norie/Close
Councilmember Hanks offered Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ORDERING THE VACATION Res. 09-C92
OF A PORTION OF SAN GABRIEL AVENUE AND A PORTION OF NINTH STREET IN THE CITY Vacation portion
OF AZUSA. San Gabriel and
Ninth streets
Moved by Councilmember Hanks, seconded by Councilmember Carrillo to waive further reading and
adopt. Resolution passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEM 3ERS: NONE
The CONSENT CALENDAR consisting of Items D-1 through D-6 was approved by motion of Consent Calendar
Councilmember Carrillo, seconded by Councilmember Gonzales and unanimously carried.
1. The minutes of the regular meeting of October 5, 2009, were approved as written.
Min appvd
2. Human Resources Action Items were approved as follows: HR Action
Merit Increase and/or Regular Appointments: M. Bertelsen, M. Beato, V. Benavides and J. Peek. Items
3. , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, Res. 09-C93
APPROVING A GRANT AGREEMENT WITH THE CALIFORNIA OFFICE OF TRAFFIC Agmt OTS
SAFETY (OTS) FOR THE "DUI ENFORCEMENT AND HIGH SCHOOL EDUCATION
PROGRAM" PROJECT #AL1002.
10/19/09 PAGE THREE
4. Approval was given for the bond reduction request by Watt Communities for Tract 68355 (Citrus
Bond Reduce
Crossing Residential Component).
Citrus Crossng
5. Approval was given to amend the 2009/2010 Capital Improvement Plan to include "Police Station
Amend CIP
HVAC Replacement' as a new project and Economic Stimulus funds as a funding source, and staff
PD HVAC
was authorized to solicit formal bids for the referenced project.
Replacement
6. The following resolution was adopted and entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 09-094
CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME Warrants
ARE TO BE PAID.
SPECIAL CALL ITEMS
None
Spec Call Items
None
THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY CONVENED AT CRA Convene
8:41 P.M. THE CITY COUNCIL RECONVENED AT 8:42 P.M. Cncl reconvened
Mayor Rocha asked that we keep all soldiers in prayer and it was consensus of Councilmembers adjourn in
Adjourn in
memory of Elvira Alonzo, Lou Ellen Amus, Virginia Herrera, and Anselmo "Smoke" Salse.
Memory of
E. Alonzo, L.
Annis, V.
Herrera, and A.
TIME OF ADJOURNMENT: 8:45 P.M.
Salse.
ASSISTANT CITY CLERK
NEXT RESOLUTION NO. 2009-C95
NEXT ORDINANCE NO. 2009-07.
10/19/09 PAGE FOUR
CITY OF AZUSA
MINUTES OF THE CITY COUNCIL/REDEVELOPMENT AGENCY
SPECIAL MEETING
MONDAY, SEPTEMBER 28, 2009 — 8:10 P.M.
The City Council/Board of Directors of the City/Redevelopment Agency of Azusa met in special session at
the above date and time at the Azusa Light and Water Conference Room, located at 729 N. Azusa Avenue,
Azusa, California-
Mayor/Chairman Rocha called the meeting to order. Call to Order
ROLL CALL Roll Call
PRESENT: COUNCILMEMBERS/DIRECTORS: GONZALES, CARRILLO, HANKS,
MACIAS, ROCHA
ABSENT: COUNCILMEMBERS/DIRECTORS: NONE
ALSO PRESENT: Also Present
City Attorney/General Counsel Ferre, City Manager/Executive Director Delach, Assistant City
Manager/Assistant Executive Director Makshanoff, Director of Public Works/Assistant City Manager
Haes, Director of Utilities Morrow, Economic Development Director Christianson, City Clerk
Mendoza/Secretary, Deputy Secretary/Deputy City Clerk Toscano.
PUBLIC PARTICIPATION Pub Part
None. None
AGENCY AGENDA ITEM Agenda Item
AUTHORIZATION TO AWARD THE ABATEMENT/REMOVAL OF ASBESTOS AND Abate/Remove
DEMOLITION CONTRACT OF TWELVE -FIFTEEN, 4 -UNIT (QUADRUPLEXES) MULTIFAMILY Asbestos & demo
PROPERTIES/STRUCTURES AND OTHER SUBSURFACE PARKING AREAS LOCATED AT THE Quadruplexes
ATLANTIS GARDENS PROJECT SITE. Atlantis Gardens
Executive Director Delach addressed the item stating that there will be maximum security for the project Detach
and it will be well light, in response to Chairman Rocha's concern. Comments
Economic Development Director Christiansen addressed the issue stating that the city currently owns 15 Christiansen
units in the area which have been vandalized, staff intends to demolish the units in the area and has Comments
solicited and received bids of which the three low bidders are listed in the staff report. He talked about the
background check, and the low bid came in at $286,340, but there was a sub item for the on-site crushing
of the asphalt and cement which were not taken into consideration. Prime Demolition, the low bidder has
added $17,000 for the crushing which brings the bid to $303,340. He described the project and responded
to questions from the CouncilmembersBoard Members.
Moved by CouncilmemberBoard Member Hanks, seconded by CouncilmemberBoard Member Carrillo Contract awarded
and unanimously carried to award the contract for the abatement/removal of asbestos and demolition to To Prime
Prime Demolition Inc. in the amount of $303,340.00 and the Executive Director was authorized to execute Demolition, Inc.
the requisite contracts and agreements for the removal of twelve -fifteen, 4 -Unit (Quadruplexes)
multifamily properties, structures and other subsurface parking areas located at the Atlantis Garden project
site.
It was consensus to recess to Closed Session at 8:18 p.m. to discuss the following: Recess
CLOSED SESSION Closed Sess
REAL PROPERTY NEGOTIATIONS (Gov. Code Sec 54956.8)
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff
Under Negotiation: Price and Terms of Payment
DOWNTOWN NORTH
A-2 & A-3 PROJECT
Address:
858 N. Azusa Avenue, Azusa, CA 91702
Negotiating Parties:
Lewis Retail Centers
Address:
832 N. Azusa Avenue, Azusa, CA 91702
Negotiating Parties:
Lewis Retail Centers
Address:
826 N. Azusa Avenue, Azusa, CA 91702
Negotiating Parties:
Lewis Retail Centers
Address:
830 N. Azusa Avenue, Azusa, CA 91702
Negotiating Parties:
Lewis Retail Centers
Address:
812 N. Azusa Avenue, Azusa, CA 91702
Negotiating Parties:
Lewis Retail Centers
Address:
801 N. Alameda Avenue, Azusa, CA 91702
Negotiating Parties:
Lewis Retail Centers
Address:
810 N. Alameda Avenue, Azusa, CA 91702
Negotiating Parties:
Lewis Retail Centers
Address:
803 N. Dalton Avenue, Azusa, CA 91702
Negotiating Parties:
Lewis Retail Centers
Address:
805 N. Dalton Avenue, Azusa, CA 91702
Negotiating Parties:
Lewis Retail Centers
The City Council and the Redevelopment Agency reconvened at 9:14 p.m., there was no reportable action. Reconvened
No Reports
It was consensus of the City Council and Redevelopment Agency to adjourn. Adjourn
TIME ADJOURNMENT: 9:15 P.M.
CITY CLERK/SECRETARY
NEXT CITY RESOLUTION NO. 09-C79
NEXT CRA RESOLUTION NO. 09-R53
09/28/09 PAGE TWO
CITY OF AZUSA
MINUTES OF THE CITY COUNCIL/REDEVELOPMENT AGENCY
SPECIAL MEETING
MONDAY, OCTOBER 26, 2009 — 8:08 P.M.
The City Council/Board of Directors of the City/Redevelopment Agency of Azusa met in special session at
the above date and time at the Azusa Light and Water Conference Room, located at 729 N. Azusa Avenue,
Azusa, California.
Mayor/Chairman Rocha called the meeting to order.
ROLL CALL
PRESENT: COUNCILMEMBERS/DIRECTORS: GONZALES, CARRILLO, HANKS,
MACIAS, ROCHA
ABSENT: COUNCILMEMBERS/DIRECTORS: NONE
ALSO PRESENT:
City Attorney/General Counsel Ferre, City Manager/Executive Director Delach, Assistant City
Manager/Assistant Executive Director Makshanoff, Director of Public Works/Assistant City Manager
Haes, Director of Utilities Morrow, Economic Development Director Christianson, City Clerk
Mendoza/Secretary, Deputy Secretary/Deputy City Clerk Toscano.
PUBLIC PARTICIPATION
None.
Call to Order
Roll Call
Also Present
Pub Part
None
It was consensus of the Council/Board Members to recess to Closed Session at 8:09 p.m. to discuss the Recess
following:
CLOSED SESSION
PUBLIC EMPLOYMENT (Gov. Code Sec. 54957)
Title: Library Director
Closed Sess
Pub Emp
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION (Gov. Code Sec. Conf w/legal
54956.9 (b). One Case. Cnsl
The City Council and the Redevelopment Agency reconvened at 8:49 p.m., there was no reportable action. Reconvened
No Reports
It was consensus of the City Council and Redevelopment Agency to adjourn. Adjourn
TIME ADJOURNMENT: 8:50 P.M.
CITY CLERK/SECRETARY
NEXT CITY RESOLUTION NO. 09-C96
NEXT CRA RESOLUTION NO. 09-R56
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: KERMIT FRANCIS, INTERIM DIRECTOR OF HUMAN RESOURCES/PERSONNEL
OFFICER
VIA: F.M. DELACH,, CITY MANAGER ��4
DATE: NOVEMBER 2, 2009
SUBJECT: HUMAN RESOURCES ACTION ITEMS
RECOMMENDATION
It is recommended that the City Council approve the following Personnel Action Requests in accordance with the
City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
A. NEW APPOINTMENT: The following appointments have been requested by department heads pursuant to
the Rules of The Civil Service System.
DEPARTMENT
NAME
CLASSIFICATION
EFFECTIVE
RANGE/STEP
DATE
BASE MO SALARY
RFS
Adrian Martinez
Recreation Coordinator
Pending Physical
4151/1
and Fingerprints
$3315.67
FISCAL IMPACT
There is no fiscal impact, as positions listed are funded in approved department budgets.
7
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT B. GARCIA, CHIEF OF POLICE
VIA: F.M. DELACH, CITY MANAGER 1�0
DATE: NOVEMBER 2, 2009
SUBJECT: PURCHASE OF ONE 2008 GMC UTILITY TRUCK
RECOMMENDATION
It is recommended that the City Council approve the Police Department's purchase of one new,
2008 GMC Savana Cutaway G3500 truck with 12' utility body for $24,995.00 (inclusive of tax,
license/title and documentation/tire fees) from Rio Rancho Truck Center, 15 Auto Center Drive,
Pomona, CA 91766.
BACKGROUND
The Police Department's S.W.A.T. team, Firearms Unit and Training Division are in need of a
utility vehicle to transport large, heavy equipment (e.g., steel targets, ammunition, simunition
gear, firearms, S.W.A.T. bags, etc.). The Department's Prime Mover had been used to fulfill this
need, but with its conversion to a mobile command post configuration underway, an alternative
vehicle is necessary. Although the Prime Mover had worked for the stated transportation needs,
it was too large and a more appropriate scale vehicle is preferred.
Under City of Azusa Municipal Code (AMC), Section 2-518 (b) — purchases of supplies and
equipment between $10,000 and $24,999, the Police Department sought to procure an
appropriate vehicle utilizing authorized informal purchasing procedures. The Police Department
conducted "on-line" shopping for a new 2008 utility/service truck and found that a GMC Savana
Cutaway with a utility body met the Department's needs (photo attached). Three vendors were
contacted and provided bids (inclusive of tax, license/title and documentation/tire fees) outlined
below:
1) Rio Rancho Truck Center $24,995.00
2) Scranton Commercial Truck Center $33,000
3) General GMC, Inc. $37,500
This GMC line of Light Duty Commercial Trucks comes with the best factory warranty in the
industry, 5 -years or 100,000 -mile power train (Longer than the Ford F350) and 3 -Year or
36,000 -mile bumper to bumper coverage.
FISCAL IMPACT
The purchase of this vehicle from Rio Rancho Truck Center in the amount of $24,995.00 will be
funded by Asset Seizure Fund, Account #28-20-310-041-7135.
Prepared by:
Lieutenant Paul Dennis
Captain Sam Gonzalez
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: TITO HAES, PUBLIC WORKS DIRECTOR/ASSISTANT CITY MANAGER
VIA: F.M. DELACH, CITY MANAGERAIV07
DATE: NOVEMBER 2, 2009
SUBJECT: AUTHORIZATION TO INCREASE PROFESSIONAL SERVICES
AGREEMENTS — PROFESSIONAL TRAFFIC ENGINEERING SERVICES
RECOMMENDATION
It is recommended that the City Council authorize staff to increase the amount of the general
professional traffic engineering services from KOA Corporation and Transportation & Energy
Solutions, Inc on an as -needed basis by an amount of $30,000.
BACKGROUND
The Public Works Department provides support to all City Departments and the community for
traffic related issues. As such, the City has a need for additional specialized support to the
Engineering Division to perform traffic studies,
traffic control plans and signing and striping
checking, and the CIP projects.
investigations, plan checking of traffic signals,
plans for the community, development plan
On April 6th, 2009, the City Council authorized staff to enter into contracts with KOA
Corporation and Transportation & Energy Solutions, Inc. to perform the as -needed professional
traffic engineering services. The contract specifies that the maximum amount shall not exceed
$20,000. Demand for the services has increased because of additional requests from the
community and special projects. The requested increase will be an additional maximum amount
of $30,000. Determination of which consultant will be utilized for the specific tasks will be
based on consultant availability and ability to efficiently complete the work.
FISCAL IMPACT
The cost of these services will be negotiated on a project by project basis. Staff requests an
increase of $30,000 for general professional traffic engineering services for a total amount of
$50,000 for FY 2009-2010 for the two consultants and will continue to be funded out of Gas Tax
Funds.
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: TITO HAES, ASSISTANT CITY MANAGER/PUBLIC WORKS DIRECTOR
VIA: F.M. DELACH, CITY MANAGER AV
DATE: NOVEMBER 02, 2009
SUBJECT: CIP PROJECTS: FOOTHILL BOULEVARD BOARDWALK (CIP #6610913)
AND FOOTHILL/CITRUS INTERSECTION IMPROVEMENTS (CIP
#65309A) —NOTICES OF COMPLETION
RECOMMENDATION
It is recommended that the City Council approve Notices of Completion for the following
projects and authorize staff to file the Notices with the Los Angeles County Clerk:
• Foothill Boulevard Boardwalk Project No. 66109B — Martinez Concrete, Inc.
• Foothill/Citrus Intersection Improvements Project No. 65309A— Martinez Concrete, Inc.
BACKGROUND
On October 20, 2008, the City Council authorized staff to enter into an agreement with the City
of Glendora, Azusa Pacific University, and Citrus College for the Foothill Boulevard Boardwalk
and Foothill/Citrus Intersection Improvements. On April 20, 2009 the City Council authorized
staff to solicit_ bids for the Foothill Boulevard Boardwalk and Foothill/Citrus Intersection
Improvements. On June 01, 2009 the City Council awarded a construction contract in the
amount of $519,319.46 to Martinez Concrete, Inc. for the Foothill Boulevard Boardwalk and
Foothill/Citrus Intersection Improvements Project. The project is fully functional and has been
completed in the amount of $519,041.59.
Improvements included a boardwalk (widened sidewalk) along the north side of Foothill Blvd to
connect the West APU campus with Citrus Ave, traffic signal modification at Foothill Blvd and
Citrus Ave including protected left turns for all directions, street widening on Citrus Ave to
allow for a free right turn into the Citrus College campus at the intersection and remove the
existing free right turn south of the intersection.
FISCAL IMPACT
The project was completed within budget with a total construction cost of $519,041.59.
Attachments:
1. Notice of Completion — Foothill Boulevard Boardwalk Project No. 66109B
2. Notice of Completion — Foothill/Citrus Intersection Improvements Project No. 65309A
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
NAME Azusa City Clerk
STREET
ADDRESS 213 E. Foothill Blvd.
CITY, STATE & Azusa, CA 91702
ZIP CODE
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete requirements.)
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is The City of Azusa
3. The full address of the owner is 213 E. Foothill Blvd., Azusa CA 91702
4. The nature of the interest or estate of the owner is: In fee.
(IF OTHER THAN FEE, STRIKE IN FEF, AND INSERT, FOR EXAMPLE, PURCHASER UNDER CONTRACT OF PURCHASE, OR LESSEE)
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:
NAMES ADDRESSES
6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of
the work or improvements herein referred to:
NAMES ADDRESSES
7. A work of improvement on the property hereinafter described was completed on October 22, 2009 . The work done was:
Roadway improvements which included dedicated turn lanes, right turn lane into Citrus College, sidewalk widening, traffic signal modification, storm
drain improvements, utility relocations, and concrete improvements.
8. The name of the contractor, if any, for such work of improvement was
Martinez Concrete Inc. June 01 2009
(IF NO CONTRACTOR FOR WORK OF IMPROVEMENT AS A WHOLE, INSERT NONE) (DA'Z'E OF CONTRACT)
9. The property on which said work of improvement was completed is in the City of Azusa, County of Los Angeles, and State of CA; and is described as
follows:
Foothill Boulevard and Citrus Avenue Intersection Improvements Project No. 65309A.
10. The street address of said property is Foothill Boulevard and Citrus Avenue in the City of Azusa, CA.
Dated
Joseph R. Rocha, Mayo
(SIGNATURE OF OWNER OR CORPORATE OFFICER OF OWNER NAMED IN PARAGRAPH 2 OR
VERIFICATION
I, the undersigned, say: I am the person who signed the foregoing notice. 1 have read said notice of completion and know its contents, and the facts stated
therein are true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at Azusa, California, this day of November 2009.
(SIGNATURE)
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
NAME Azusa City Clerk
STREET
ADDRESS 213 E. Foothill Blvd.
CITY, STATE & Azusa, CA 91702
ZIP CODE
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete requirements.)
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is The Citv of Azusa
3. The full address of the owner is 213 E. Foothill Blvd., Azusa. CA 91702
4. The nature of the interest or estate of the owner is: In fee
(IF OTHER THAN FEE, STRIKE IN FEE AND INSERT, FOR EXAMPLE, PURCHASER UNDER CONTRACT OF PURCHASE, OR LESSEE)
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:
NAMES ADDRESSES
6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of
the work or improvements herein referred to:
NAMES ADDRESSES
7. A work of improvement on the property hereinafter described was completed on October 22. 2009 . The work done was:
Roadway improvements which included dedicated tum lanes right turn lane into Citrus College sidewalk widening traffic signal modification storm
drain improvements. utility relocations, and concrete improvements
8. The name of the contractor, if any, for such work of improvement was
Martinez Concrete Inc. June 01 2009
(IF NO CONTRACTOR FOR WORK OF IMPROVEMENT AS A WHOLE, INSERT NONE) (DATE OF CONTRACT)
9. The property on which said work of improvement was completed is in the City of Azusa, County of Los Angeles, and State of CA; and is described as
follows:
Foothill Boulevard Boardwalk Proiect No. 66109B
10. The street address of said property is Foothill Boulevard and Citrus Avenue in the City of Azusa. CA
Dated:
Joseph R. Rocha. Mayor
(SIGNATURE OF OWNER OR CORPORATE OFFICER OF OWNER NAMED IN PARAGRAPH 2 OR HIS AGENT)
VERIFICATION
I, the undersigned, say: I am the person who signed the foregoing notice. I have read said notice of completion and know its contents, and the facts stated
therein are true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at Azusa, California, this day of November 2009.
(SIGNATURE)
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: TITO HAES, PUBLIC WORKS DIRECTOWASSISTANT CITY MANAGER
J
VIA: F.M. DELACH, CITY MANAGER
6
DATE: NOVEMBER 2, 2009
SUBJECT: AWARD OF CONTRACT — MULTIPLE ROOF REPLACEMENTS, RESTORATIONS
AND REPAIRS
RECOMMENDATION
It is recommended that the City Council award a contract to Midwest Roofing Company of Gardena,
California in the amount of $105,448.00 for the following three (3) Capital Improvement Projects: City
Hall Roof Replacement, Library Roof Restoration and Police Station Roof Rehabilitation.
BACKGROUND
On July 201", 2009 the City Council authorized staff to solicit bids for the following Capital
Improvement Projects:
City Hall Roof Replacement (CIP# I1010A) - The existing roof leaks in multiple locations throughout
the City Manager's area. This flat roof section does not have proper drainage. As a result the roof will
pond up to 4" of water during a storm. This ponding, accompanied with the deterioration of the roof,
may lead to a collapse of the roof if unaddressed. The roof section has a number of blisters throughout
as water and moisture have found their way into the membrane of the roofing system. The proposed
work consists of a full tear off of the existing flat roof and replacement with a cool roofing system that
will extend its life approximately 15-20 years.
Library Roof Restoration (CIP# 51110A) - Areas throughout the roof are showing signs of aging,
cracking and overall failure. Roof projection and drain areas are open, exposed, and there are openings
and splits throughout the field of the roof on each section. Over 10 years ago, the roof was repaired with
a temporary system that had a 2 -year lifespan. The roof will be restored with a temporary cool roofing
system that will extend its life approximately 5-7 years. A permanent fix of the roof would cost
approximately $200,000.
Police Station Roof Rehabilitation (CIP# 31010A) — The roof is 12 years old and in fair condition.
However, perimeter and platform areas are showing signs of granule displacement and cracking. A
number of repairs have been performed throughout the roof section as a result of leaks and roof failures.
This project will patch and repair the roof deficiencies and extend the roof life for approximately 15
years.
In order to save money through economies of scale, bidders were requested to provide a master bid for
all three (3) projects. The following bids were received:
1.
Midwest Roofing & Solar (Gardena)
$ 105,448
2.
Best Contracting Services (Gardena)
$ 113,357
3.
AAA Roofing (Riverside)
$ 119,659
4.
Stone Roofing Company (Azusa)
$ 145,350
5.
J Cab & Sons Roofing (Commerce)
$ 146,105
6.
Huffman Roofing Company (Riverside)
$ 149,405
7.
Long Beach Roofing (Long Beach)
$ 167,735
8.
RGSLA, Inc. (Whittier)
$ 207,362
FISCAL IMPACT
A total of $95,000 was budgeted from the Public Works Endowment Fund for CIP #s 11010A, 51110A
and 31010A. Because the City proposes to use cool roof applications, an energy efficient product, for
the City Hall and Library roof projects, the Light and Water Department will provide two (2) $10,000
grants. Including these grants, the total amount available for the multiple roofing projects is $115,000.
Although the contract will be in the amount of $105,448, the purchase order will be in the amount of
$115,000 reflecting a 9% contingency for unforeseen change orders and will be paid out of Public
Works Endowment Funds 49-80-000-000-7125 ($75,000), 49-80-000-110-7125 ($20,000) and Public
Benefits Fund 24-40-739-082-6625 ($20,000).
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: MARCENE HAMILTON, CITY TREASURER�-
DATE: NOVEMBER 2, 2009
SUBJECT: CITY TREASURER'S STATEMENT OF CASH AND INVESTMENT
BALANCES FOR THE MONTH OF SEPTEMBER 2009
RECOMMENDATION:
It is recommended that the Council Members receive, review, and file the City Treasurer's
Report for the City of Azusa for the month of September 2009.
BACKGROUND:
Transmitted herewith is the City Treasurer's Statement of Cash Balances for the City of Azusa
for the month of September 2009. City investments are made in accordance with the City's
Investment Policy adopted and approved with Resolution No. 05 - C 16 dated, October 5, 2009
and Government Code Section 53600 et seq.
FISCAL IMPACT:
The balances of cash, investments, and projected revenues for the next six months are expected
to be sufficient to meet cash disbursement requirements of the City for at least the next six
months.
The change in total cash in bank and investments from August 31, 2009 to September 30, 2009 is
a net decrease of $2,828,828.06.
CITY OF AZUSA TREASURER'S REPORT
Treasury Checking Accounts and Certificates of Deposit September 30, 2009
Held in Wells Fargo Bank
Prepared by: Marcene Hamilton, Treasurer
Interest
Face
Maturity
or
Account Number
Balance
Amount
Date
Coupon
Descrition
p
or CUSIP
or
Rate
Market Value
Checking Accounts
General Checking Account
XXX-XXX1244
1,271,269.00
1.231%
Overland Sweep Account
DDA XXX-XXX1244
389,446.71
Worker's Compensation Checking
XXXX-XX0318
0.00
Flexible Reimbursement
XXXX-XX5036
21,276.13
Payroll Checking (ZBA account)
XXXX-XX1393
0.00
Police Petty Cash Fund
XXX-XXX0334
189.12
Section 108
0.970%
Choice IV -Public Fund Account
XXX-XXX2239
30.844.39
200,000
11/14/06
3.060%
FHLB 3.060 11/14/06 (Matured)
3133X6PD2
0.00
ISO Collateral Account
Every 30
300,000
Days
0.050%
Certificate of Deposit
XXX-XXX1658
313,952.07
1,975,001
04/07/07
3.748%
Certificate of Deposit
XXX-XXX2840
2,329,691.82
Covington Endowment
Money Market Mutal Funds
WFB XXXX7554
17,683.07
100,000
06/29/09
4.200%
Certificate of Deposit - 25467JG21
WFB 25467JG21
100.000.00
TOTALS
4,474,352.31
CITY OF AZUSA TREASURER'S REPORT
TREASURY INVESTMENTS
Prepared by: Marcene Hamilton, Treasurer
September 30, 2009
Broker
Face Amount
Description
Coupon
(tate
Maturity
Date
Acct/Cusip No.
Settlement
Dace
Principal*
Market
Market Price
Monthly)
Market Value**
City of Azusa Investments - AAA Rated Federal Agency Bonds
Gilford Sec
2,000,000.00
FHLB 4.200 12/15/09
4.200%
12/15/09
3133X9N48
12/15/04
2,000,000.00
100.813000
2,016,260.00
Wachovia Sec
1,000,000.00
FFCB 3.950 07/15/11
3.950%
07/15/11
31331Y3E8
07/15/08
1,000,000.00
101.031000
1,010,310.00
Gilford Sec
2,000,000.00
FHLB 3.875 11/10/11
3.875%
11/10/11
31331GEGO
11/10/08
2,000,000.00
100.313000
2,006,260.00
Wachovia Sec
2,000,000.00
FHLB 3.12511/17/11
3.125%
11/17/11
3133XSM70
11/17/08
2,000,000.00
102.469000
2,049,380.00
Wachovia Sec
2,000,000.00
FFCB 3.375 11/18/11
3.375%
11/18/11
31331GEW5
11/18/08
2,000,000.00
100.344000
2,006,880.00
Wachovia Sec
2,000,000.00
FFCB 2.250 02/17/12
2.250%
02/17/12
31331GND7
03/16/09
1,999,000.00
101.625000
2,032,500.00
Gilford Sec
2,000,000.00
FHLB 2.550 02/24/12
2.550%
02/24/12
3133XT2P0
02/24/09
2,000,000.00
100.750000
2,015,000.00
Wacbovia Sec
1,000,000.00
FHLB 2.250 04/13/12
2.250%
04/13/12
3133XTAW6
03/16/09
999,500.00
102.188000
1,021,880.00
Wachovia Sec
4,000,000.00
FHLB 3.450 5/14/12
3.450%
05/14/12
3133X TD4
05/14/08
4,000,000.00
101.688000
4,067,520.00
Higgins Capital
2,000,000.00
FHLMC 2.500 04/08/13
2.500%
04/08/13
3128X8TZ5
04/08/09
2,000,000.00
100.737000
2,014,740.00
Gilford Sec
2,000,000.00
FFCB 2.500 5/20/13
2.500%
05/20/13
31331GVS5
05/20/09
1,998,500.00
100.344000
2,006,880.00
Wachovia Sec
2,000,000.00
FNMA 2.000 Step Up 4.000
2.000%
06/10/14
3136FHXH3
06/10/09
2,000,000.00
100.125000
2,002,500.00
Gilford Sec
2,000,000.00
FFCB 3.750 06/17/14
3.750%
06/17/14
31331GYT0
06/18/09
2,000,000.00
101.594000
2,031,880.00
Higgins Capital
2,000,000.00
FFCB 3.680 08/18/14
3.680%
08/18/14
31331GJ59
08/18/09
2,000,000.00
101.563000
2,031,260.00
TOTALS
28,000,000.00
27,997,000.00
28,313,250.00
WFB - CITY
I THIRD PARTY CUSTODIAL TRUST ACCT
0.130%
N/A
N/A
N/A
3,522,201.39
100.000000
3,522,201.39
Light & Water Fund Investments - AAA Rated Federal Agency Bonds
Higgins
1,215,000.00
FHLB 2.100 09/06/11
2.100%
09/06/11
3133XTA97
03/06/09
1,215,000.00
102.281000
1,242,714.15
Higgins
2,000,000.00
FNMA 2.250 02/24/12
2.250%
02/24/12
3136FHCFO
02/27/09
2,000,000.00
101.563000
2,031,260.00
Wachovia
3,000,000.00
FHLB 4.15001/29/13
4.150%
01/29/13
3133XNZC6
01/29/08
3,000,000.00
101.250000
3,037,500.00
Higgins Capital
3,000,000.00
FFCB 3.680 08/18/14
3.680%
08/18/14
31331GJ59
08/18/09
3,000,000.00
101.563000
3,046,890.00
TOTALS
9,215,000.00
9,215,000.00
9,358,364.15
WFB - L&W
THIRD PARTY CUSTODIAL TRUST ACCT
0.130%
N/A
N/A
N/A
0.00
100.000000
0.00
LAIF - CITY
LOCAL AGENCY INVESTMENT FUND
0.750%
N/A
N/A
N/A
11,833,199.00
100.000000
11,833,199.00
TOTAL INVESTMENTS IN FEDERAL AGENCIES, WFB INSTITUTIONAL TRUSTS, and LAIF
52,567,400.39
53,027,014.54
INTEREST RECEIVED FROM INVESTMENTS FISCAL YEAR-TO-DATE (From July 1, 2009) 382,406.25
`The 'Principal' column reflects the balance on the last day of the month or the "historical cost" spent to purchase a security.
""The "Market Value" is the current price at which a security can be traded or sold.
Treasurer Report September 2009 Times Roman.ads 10/17/2009 6:08 PM
CITY OF AZUSA TREASURER'S REPORT
INVESTMENT INTEREST EARNINGS
Prepared by: Marcene Hamilton, Treasurer
Thru September 30, 2009
Face Amount
Net Amount
Coupon
Rate
Maturity
Date
AccUCusip No.
Payment
Schedule
Scheduled
2008/2009
Interest
Earnings
Scheduled
Semi -Annual
Payment
Amount
Interest
Received
Fiscal Year to
Date`
City of Azusa Investments - AAA Rated Federal Agency Bonds
2,000,000
2,000,000.00
4.300%
MATURED
3133XCDQ3
7/14 & 1/14
43,000
43,000
43,000.00
2,000,000
2,000,000.00
2.375%
CALLED
3133XSRF7
7/9 & 1/9
23,750
23,750
24,541.67
2,000,000
2,000,000.00
2.550%
CALLED
31331GSD2
10/8 & 4/9
14,733
14,733
14,733.33
2,000,000
2,000,000.00
2.350%
CALLED
3133XSXQ6
8/6 & 2/6
47,000
23,500
23,500.00
2,000,000
2,000,000.00
2.875%
CALLED
31331GUE7
11/6 & 5/6
57.500
28,750
22,201.39
2,000,000
2,000,000.00
4.200%
12/15/09
3133X9N48
12/15 & 6/15
84,000
42,000
1,000,000
1,000,000.00
3.950%
07/15/11
31331Y3E8
7/15 & 1/15
39,500
19,750
19,750.00
2,000,000
2,000,000.00
3.875%
11/10/11
31331GEGO
11/10 & 5/10
77,500
38,750
2,000,000
2,000,000.00
3.125%
11/17/11
3133XSM70
11/17 & 5/17
62,500
31,250
2,000,000
2,000,000.00
3.375%
11/18/11
31331GEW5
11/18 & 5/18
67,500
33,750
2,000,000
2,000,000.00
2.550%
02/24/12
3133XT2P0
8/24 & 2/24
51,000
25,500
25,500.00
1,000,000
999,500.00
2.250%
04/13/12
3133XTAW6
9/16 & 3/16
22,500
11,250
4,000,000
4,000,000.00
3.450%
05/14/12
3133XQTD4
11/14 & 5/14
138,000
69,000
2,000,000
1,999,000.00
2.250%
12/17/12
31331GND7
8/16&3/16
45,000
22,500
22,500.00
2,000,000
2,000,000.00
2.500%
04/08/13
3128X8TZ5
10/8 & 4/8
50,000
25,000
2,000,000
2,000,000.00
2.500%
05/20/13
31331GVS5
11/20 & 5/20 1
50,000 1
25,000
2,000,000
2,000,000.00
2.000%
06/10/14
3136FHXH3
12/10 & 6/10
40,000
20,000
2,000,000
2,000,000.00
3.750%
06/17/14
31331GYTO
12/17 & 6/17
75,000
37,500
2,000,000
2,000,000.00
3.680%
08/18/14
31331GJ59
2/18 & 8/18
36,800
36,800
28,000,000
ACTIVE INVESTMENTS
1,025,283
571,783
195,726.39
CITY - Wells Fargo Bank Institutional Third Party Custodial Money Market Account - Liquid Asset
3,522,201.39 1
0.130%
n/a I
N/A
Monthly I
Per Balance and Rate
1,235.41
Light & Water Fund Investments - AAA Rated Federal Agency Bonds
3,000,000.00 1
3,000,000.00 1
2.350%
CALLED
3133XSXQ6
8/6 & 2/6
70,500.00
35,250.00
35,250.00
1,215,000.00
1,215,000.00
2.100%
09/06/11
3133XTA97
9/6 & 3/6
25,515.00
12,757.50
12,757.50
2,000,000.00
2,000,000.00
2.250%
02/24/12
3136FHCFO
8/24 & 2/24
45,000.00
22,500.00
22,500.00
3,000,000.00
3,000,000.00
4.150%
01/29/13
3133XNZC6
7/29 & 1/29
124,500.00
62,250.00
62,250.00
3,000,000.00
3,000,000.00
3.680%
08/18/14
31331 GJ59
2/18 & 8/18
55,200.00
55.200.00
9,215,000.00
ACTIVE INVESTMENTS
320,715.00
187,957.50
132,757.50
Light & Water Stablization - Wells Fargo Bank Institutional Third Party Custodial Money Market Account - Liquid Asset
0.00
0.130% 1
N/A
N/A
Monthly
Per Balance and Rate
152.5
CITY - Local Agency Investment Fund - Liquid Asset
11,833,199.00 1
0.750%
N/A
N/A
Quarterly
Per Balance and Rate
52,534.4
* Fiscal Year: July 1 -June 30
TOTAL INTEREST EARNED YTD
382,406.25
CITY OF AZUSA TREASURER'S REPORT
Quarterly Comparison Summary
Prepared by: Marcene Hamilton, Treasurer
September 30, 2009
Account
Quarterly Balances
Description
June 30, 2009
September 30, 2009
December 30, 2009
March 30, 2010
WFB-Checking and
$859,143.48
$1,682,180.96
Sweep Accounts
WFB - Section 108
Choice IV
$30,820.24
$30,791.64
Public Fund Account
WFB - Certificate of
Deposit - ISO
$2,643,604.65
$2,643,643.89
Collateral Account
WFB - Certificate of
Deposit - Covington
$117,672.10
$117,683.07
Trust Account
Local Agency
Investment Fund
$17,830,664.55
$11,833,199.00
(LAIF)
WFB - 3rd Party
Custodial Trust
$1,500,083.26
$3,522,201.39
Investment Account
City of Azusa -
Agency Securities
$36,293,180.00
$28,313,250.00
Investments
Light & Water
Rate Stabilization -
9,316,541.70
$9,358,364.15
Agency Securities
Investments
Total Cash in Bank
and Investments
$68,691,709.98
$57,501,314.10
$0.00
$0.00
Quarterly
Interest Earned
$542,939.32
$382,406.25
CITY OF AZUSA
MINUTES OF THE REDEVELOPMENT AGENCY
REGULAR MEETING
MONDAY, OCTOBER 19, 2009 — 8:41 P.M.
The Board of Directors of the Redevelopment Agency of the City of Azusa met in regular session at the
above date and time in the Azusa Auditorium, 213 E. Foothill Blvd., Azusa CA.
Chairman Rocha called the meeting to order. Call to Order
ROLL CALL Roll Call
PRESENT: DIRECTORS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
ABSENT: DIRECTORS: NONE
ALSO PRESENT: Also Present
General Counsel Carvalho, Executive Director Delach, Assistant Executive Director Makshanoff,
Department Heads, Deputy Secretary Toscano.
The CONSENT CALENDAR consisting of items F-1 and F-2, was approved by motion of Consent Cal.
Director Carrillo, seconded by Director Hanks and unanimously carried. Approved
1. Minutes of the regular meeting of October 5, 2009, were approved as written. Min appvd
2. Resolution authorizing payment of warrants by the Agency was adopted and entitled:
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA Res. No. 09-R55
ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF REDEVELOPMENT Warrants
AGENCY FUNDS.
Spec Call Items
SPECIAL CALL ITEMS
None
None.
It was consensus of the Redevelopment Agency Board Members to adjourn. Adjourn
TIME OF ADJOURNMENT: 8:42 P.M.
SECRETARY
NEXT RESOLUTION NO. 09-R56.
CITY OF AZUSA
MINUTES OF THE CITY COUNCIL/REDEVELOPMENT AGENCY
SPECIAL MEETING
MONDAY, SEPTEMBER 28, 2009 — 8:10 P.M.
The City Council/Board of Directors of the City/Redevelopment Agency of Azusa met in special session at
the above date and time at the Azusa Light and Water Conference Room, located at 729 N. Azusa Avenue,
Azusa, California.
Mayor/Chairman Rocha called the meeting to order.
ROLL CALL
PRESENT: COUNCILMEMBERS/DIRECTORS: GONZALES, CARRILLO, HANKS,
MACIAS, ROCHA
ABSENT: COUNCILMEMBERS/DIRECTORS: NONE
ALSO PRESENT:
City Attorney/General Counsel Ferre, City Manager/Executive Director Delach, Assistant City
Manager/Assistant Executive Director Makshanofl; Director of Public Works/Assistant City Manager
Haes, Director of Utilities Morrow, Economic Development Director Christianson, City Clerk
Mendoza/Secretary, Deputy Secretary/Deputy City Clerk Toscano.
PUBLIC PARTICIPATION
None.
AGENCY AGENDA ITEM
Call to Order
Roll Call
Also Present
Pub Part
None
Agenda Item
AUTHORIZATION TO AWARD THE ABATEMENT/REMOVAL OF ASBESTOS AND Abate/Remove
DEMOLITION CONTRACT OF TWELVE -FIFTEEN, 4 -UNIT (QUADRUPLEXES) MULTIFAMILY Asbestos & demo
PROPERTIES/STRUCTURES AND OTHER SUBSURFACE PARKING AREAS LOCATED AT THE Quadruplexes
ATLANTIS GARDENS PROJECT SITE. Atlantis Gardens
Executive Director Delach addressed the item stating that there will be maximum security for the project Delach
and it will be well light, in response to Chairman Rocha's concern. Comments
Economic Development Director Christiansen addressed the issue stating that the city currently owns 15 Christiansen
units in the area which have been vandalized, staff intends to demolish the units in the area and has Comments
solicited and received bids of which the three low bidders are listed in the staff report. He talked about the
background check, and the low bid came in at $286,340, but there was a sub item for the on-site crushing
of the asphalt and cement which were not taken into consideration. Prime Demolition, the low bidder has
added $17,000 for the crushing which brings the bid to $303,340. He described the project and responded
to questions from the CouncilmembersBoard Members.
Moved by CouncilmemberBoard Member Hanks, seconded by CouncilmemberBoard Member Carrillo Contract awarded
and unanimously carried to award the contract for the abatement/removal of asbestos and demolition to To Prime
Prime Demolition Inc. in the amount of $303,340.00 and the Executive Director was authorized to execute Demolition, Inc.
the requisite contracts and agreements for the removal of twelve -fifteen, 4 -Unit (Quadruplexes)
multifamily properties, structures and other subsurface parking areas located at the Atlantis Garden project
site.
It was consensus to recess to Closed Session at 8:18 p.m. to discuss the following: Recess
CLOSED SESSION Closed Sess
REAL PROPERTY NEGOTIATIONS (Gov. Code Sec 54956.8)
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff
Under Negotiation: Price and Terms of Payment
DOWNTOWN NORTH
A-2 & A-3 PROJECT
Address:
858 N. Azusa Avenue, Azusa, CA 91702
Negotiating Parties:
Lewis Retail Centers
Address:
832 N. Azusa Avenue, Azusa, CA 91702
Negotiating Parties:
Lewis Retail Centers
Address:
826 N. Azusa Avenue, Azusa, CA 91702
Negotiating Parties:
Lewis Retail Centers
Address:
830 N. Azusa Avenue, Azusa, CA 91702
Negotiating Parties:
Lewis Retail Centers
Address:
812 N. Azusa Avenue, Azusa, CA 91702
Negotiating Parties:
Lewis Retail Centers
Address:
801 N. Alameda Avenue, Azusa, CA 91702
Negotiating Parties:
Lewis Retail Centers
Address:
810 N. Alameda Avenue, Azusa, CA 91702
Negotiating Parties:
Lewis Retail Centers
Address:
803 N. Dalton Avenue, Azusa, CA 91702
Negotiating Parties:
Lewis Retail Centers
Address:
805 N. Dalton Avenue, Azusa, CA 91702
Negotiating Parties: Lewis Retail Centers
The City Council and the Redevelopment Agency reconvened at 9:14 p.m., there was no reportable action. Reconvened
No Reports
It was consensus of the City Council and Redevelopment Agency to adjourn.
TIME ADJOURNMENT: 9:15 P.M.
CITY CLERK/SECRETARY
NEXT CITY RESOLUTION NO. 09-C79
NEXT CRA RESOLUTION NO. 09-1153
09/28/09 PAGE TWO
Adjourn
CITY OF AZUSA
MINUTES OF THE CITY COUNCIL/REDEVELOPMENT AGENCY
SPECIAL MEETING
MONDAY, OCTOBER 26, 2009 — 8:08 P.M.
The City Council/Board of Directors of the City/Redevelopment Agency of Azusa met in special session at
the above date and time at the Azusa Light and Water Conference Room, located at 729 N. Azusa Avenue,
Azusa, California.
Mayor/Chairman Rocha called the meeting to order. Call to Order
ROLL CALL Roll Call
PRESENT: COUNCILMEMBERS/DIRECTORS: GONZALES, CARRILLO, HANKS,
MACIAS, ROCHA
ABSENT: COUNCILMEMBERS/DIRECTORS: NONE
ALSO PRESENT: Also Present
City Attorney/General Counsel Ferre, City Manager/Executive Director Delach, Assistant City
Manager/Assistant Executive Director Makshanoff, Director of Public Works/Assistant City Manager
Haes, Director of Utilities Morrow, Economic Development Director Christianson, City Clerk
Mendoza/Secretary, Deputy Secretary/Deputy City Clerk Toscano.
PUBLIC PARTICIPATION Pub Part
None. None
It was consensus of the Council/Board Members to recess to Closed Session at 8:09 p.m. to discuss the Recess
following:
CLOSED SESSION
PUBLIC EMPLOYMENT (Gov. Code Sec. 54957)
Title: Library Director
Closed Sess
Pub Emp
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION (Gov. Code Sec Conf w/legal
54956.9 (b). One Case, Cnsl
The City Council and the Redevelopment Agency reconvened at 8:49 p.m., there was no reportable action. Reconvened
No Reports
It was consensus of the City Council and Redevelopment Agency to adjourn. Adjourn
TIME ADJOURNMENT: 8:50 P.M.
CITY CLERK/SECRETARY
NEXT CITY RESOLUTION NO. 09-C96
NEXT CRA RESOLUTION NO. 09-R56
twill:=4
F
AGENCY INFORMATION ITEM
TO: THE HONORABLE CHAI)t&ERSON AND AGENCY MEMBERS
FROM: KURT CHRISTIANSEN, ECONOMIC AND COMMUNITY DEVELOPMENT
DIRECTOR
VIA: F.M. DELACH, EXECUTIVE DIRECTOR)i�
DATE: NOVEMBER 2, 2009 GGII
SUBJECT: PROFESSIONAL SERVICE CONTRACTS REPORT THROUGH SEPTEMBER 2009
RECOMMENDATION
Review and file the report.
Mly-11111W610,12FIC
On June 7, 2004, the Agency Board approved redevelopment signatory authority for professional service
contracts up to $49,999.99. As a condition of that approval, staff is required to prepare a quarterly
informational item for the Agency Board for those purchases $15,000 and over, which will include
vendor, amount of purchase, and item or service purchased. For this period, the following purchase
orders were initiated:
Vendor Name Amount
Services Provided
HdL Coren & Cone $21,000.00
FY 08/09 Property and Sales Tax Audit Services
Lance Soll & Lunghard $16,000.00
FY 08/09 Independent Audit Services
Barr & Clark Environmental $43,000.00
Asbestos and Lead Inspection Services
FISCAL IMPACT
Funds were budgeted in the applicable FY 2009/10 budget.
KC:RJJ/cs
U: \ WPROC\CORRESPO\AGENDA\ V endorListQtrlyReport09_09.doc
AGENCY CONSENT ITEM
TO: HONORABLE CHAIRPERSON AND AGENCY MEMBERS
FROM: MARCENE HAMILTON, REDEVELOPMENT AGENCY TREASUREW -
DATE: NOVEMBER 2, 2009
SUBJECT: REDEVELOPMENT AGENCY OF THE CITY OF AZUSA TREASURER'S
STATEMENT OF CASH BALANCES FOR THE MONTH OF SEPTEMBER 2009
RECOMMENDATION
It is recommended that the Agency Members receive and file the Agency Treasurer's Statement of
Cash Balances for the Redevelopment Agency of the City of Azusa for the month of September
2009.
BACKGROUND
Transmitted herewith is the Agency Treasurer's Statement of Cash Balances for the Redevelopment
Agency of the City of Azusa ("Agency") for the month of September 2009. Agency investments are
made in accordance with the Redevelopment Agency Investment Policy approved and adopted with
Resolution No. 08-R41 dated October 6, 2008, and Government Code Section 53601. Investment
activity is summarized in the "Treasury Book Balances -Cash and Investments" schedule, attached
herewith and an integral part of this report.
Agency cash and investment balances increased by $116,779.33. Cash received totaled $135,081.60,
and disbursements of $18,302.27 were made.
The Agency is the issuer of several Merged Project Tax Allocation Bonds. Of the total cash and
investments of $15,492,965.05, Wells Fargo Bank, the fiscal agent, held $10,429,850.88 on behalf of
the Agency. These funds are restricted for payment of debt service on the bonds and special bond -
funded projects. The remaining $5,063,114.17 was available for Agency operating, debt service,
restricted expenses, and outstanding liabilities.
FISCAL IMPACT
The balance of cash and investments and projected revenues for the next six months is expected to
be sufficient to meet cash disbursement requirements for at least the next six months.
Prepared by: Roseanna J. Jara, Sr. Acct. -Redevelopment
MH:RI)/cs
CITY OF AZUSA REDEVELOPMENT AGENCY
AGENCY TREASURER'S STATEMENT OF CASH
AND INVESTMENT COST BALANCES
SEPTEMBER 2009
Beginning Cash Balance $15,376,185.72
(All Restricted and Unrestricted Accounts & Investments)
Receipts (All Sources)
Disbursements
135,081.60
(18,302.27)
Ending Cash Balance $15,492,965.05
(All Restricted and Unrestricted Accounts & Investments)
Marcene Hamilton, Agency Treasurer asurer
CITY OF AZUSA
REDEVELOPMENT AGENCY
TREASURY BOOK BALANCES - CASH AND INVESTMENTS
SEPTEMBER 2009
Maximum
Deposits Cost Interest Mkt
Bank Accounts Allowed Amount Pledged Securities Maturity Rate Value*
CASH AND INVESTMENTS HELD BY AGENCY TREASURER
Wells Fargo Bank
Government Checking No limit $299,050.72 FDIC up to $100,000.00
>$100,000 collaterized by 110% in govn't securities
Local Agency Investment Fund (LAIF) $20,000,000.00 4,764,063.45 Backed by faith & credit of the State of California
SUBTOTAL CASH AND INVESTMENTS
HELD BY AGENCY TREASURER: $5,063,114.17
Interest Collections: $0.00
CASH AND INVESTMENTS HELD BY FISCAL AGENT
2003 Merged Proiect Tax Allocation Bonds
2003A Special Fund
AIM Gov't Portfolio No limit
2003A Interest Account
AIM Gov't Portfolio
2003A Principal Account
AIM Gov't Portfolio
2003A Reserve Account
AIM Gov't Portfolio
2003 Merged Project Tax Allocation Bonds Subtotal:
Interest Collections:
2005 Merged Proiect Tax Allocation Bonds
2005 Special Fund
Wells Fargo Advantage Gov't Mmkt
2005 Interest Account
Wells Fargo Advantage Gov't Mmkt
2005 Redevelopment Fund
AIM Institutional Prime -Cash Mgmt/MMk
2005 Reserve Account
Wells Fargo Advantage Gov't Mmkt
2005 Merged Project Tax Allocation Bonds Subtotal:
Interest Collections:
2007A Merged Protect Tax Allocation Bonds
2007A Bond Fund
Wells Fargo Advantage 100% Treasury Mmkt
2007A Interest Account
Wells Fargo Advantage 100% Treasury Mmkt
2007A Principal Account
Wells Fargo Advantage 100% Treasury Mmkt
2007A Merged Project Tax Allocation Bonds Subtotal:
No limit
No limit
0.00 Investments in direct obligations of the U.S. Treasury
0.81 Investments in direct obligations of the U.S. Treasury
1.97 Investments in direct obligations of the U.S. Treasury
No limit 1,086,200.88 Investments in direct obligations of the U.S. Treasury
$1,086,203.66
$48.37
Ongoing 0.000% $299,050.72
Ongoing 0.750% 4,771,498.30
$5,070,549.02
Ongoing
0.000%
0.00
Ongoing
0.000%
0.81
Ongoing
0.000%
1.97
Ongoing 0.050% 1,086,200.88
$1,086,203.66
No limit
$14.76 N/A
Ongoing
0.000%
$14.76
No limit
0.20 N/A
Ongoing
0.000%
0.20
No limit
50,363.62 N/A
Ongoing
0.080%
50,363.62
No limit
869,259.17 N/A
Ongoing
0.010%
869,259.17
$919,637.75
$919,637.75
$9.38
No limit
$1.58 N/A
Ongoing
0.000%
$1.58
No limit
$0.00 N/A
Ongoing
0.000%
$0.00
No limit
$0.00 N/A
Ongoing
0.000%
$0.00
$1.58
$1.58
Interest Collections: $0.45
2007B Merged Proiect Tax Allocation Refunding Bonds
20078 Bond Fund
Wells Fargo Advantage 100% Treasury Mmkt No limit
20078 Interest Account
Wells Fargo Advantage 100% Treasury Mmkt No limit
$5.91 N/A Ongoing 0.000% $5.91
$0.00 N/A Ongoing 0.000% $0.00
CITY OF AZUSA
REDEVELOPMENT AGENCY
TREASURY BOOK BALANCES - CASH AND INVESTMENTS
SEPTEMBER 2009
Maximum
Deposits
Cost
Interest
Mkt
Bank Accounts
Allowed
Amount Pledged Securities
Maturity
Rate
Value*
2007B Principal Account
Wells Fargo Advantage 1 00 % Treasury Mmkt
No limit
$C.00 N/A
Ongoing
0.000%
$0.00
20078 Reserve Fund
Wells Fargo Advantage 100% Treasury Mmkt
No limit
325,042.50 N/A
Ongoing
0.010%
325,042.50
2007B Merged Project Tax Allocation Bonds Subtotal:
$325,048.41
$325,048.41
Interest Collections:
$2.87
2008A Merced Protect Tax Allocation Bonds
2000A Bond Fund
Wells Fargo Advantage 100% Treasury Mmkt
No limit
$0.62 N/A
Ongoing
0.000%
$0.62
2008A Interest Account
Wells Fargo Advantage 100% Treasury Mmkt
No limit
$0.00 N/A
Ongoing
0.000%
$0.00
2008A Reserve Fund
Reliance Trust Co. Savings and Cert. of Deposit
No limit
$655,240.76 >$100,000 collaterized by 110% in govn't securities
12/19/13
2.650%
655,240.76
Reliance Trust Co. Cash Equivalent Mmkt
No limit
$6,967.23 >$100,000 collaterized by 110% in govn't securities
Ongoing
0.000%
6,967.23
2008A Redevelopment Fund
Wells Fargo Advantage 100% Treasury Mmkt
No limit
$3,670,170.96 N/A
Ongoing
0.010%
$3,670,170.96
2008A Merged Project Tax Allocation Bonds Subtotal:
$4,334,379.57
$4,334,379.57
Interest Collections:
$31.35
2008B Merced Protect Tax Allocation Housing Bonds
20088 Bond Fund
Wells Fargo Advantage Government Mmkt
No limit
$1.43 N/A
Ongoing
0.000%
$1.43
2008B Interest Account
Wells Fargo Advantage Government Mmkt
No limit
$0.00 N/A
Ongoing
0.000%
$0.00
20088 Reserve Fund
Reliance Trust Co. Savings and Cert. of Deposit
No limit
$1,123,482.50 >$100,000 collaterized by 110% in govn't securities
11/21/13
4.000%
1,123,482.50
Reliance Trust Co. Cash Equivalent Mmkt
No limit
$23,863.84 >$100,000 collaterized by 110% in govn't securities
Ongoing
0.000%
23,863.84
2008B Low & Moderate Income Housing Fund
Reliance Trust Co. Cash Equivalent Mmkt
No limit
0.02 >$100,000 collaterized by 110% in govn't securities
Ongoing
0.000%
0.02
Wells Fargo Advantage Government Mmkt
No limit
$2,617,232.12 N/A
Ongoing
0.010%
2,617,232.12
20088 Merged Project Tax Allocation Bonds Subtotal:
$3,764,579.91
$3,764,579.91
Interest Collections:
$22.64
SUBTOTAL CASH AND INVESTMENTS
HELD BY FISCAL AGENT:
$10.429.850.88
$10.429.850.88
Total - Azusa Redevelopment Agency
Cash and Investments:
S15,49z965.05
$15,500,399.90
Total Interest Collections:
$115.06
Source of Market Value Information:
Wells Fargo Corporate Trust, Trustee
Local Agency Investment Fund (LAIF)
Wells Fargo institutional Securities
Tax Allocation Bond Data is based on Trustee -generated
Statements; bond
funds listed
herein are restricted for payment of debt service and eligible
projects and governed by
strict regulations described in the Trust Indentures.
*Market Value is the current price at which a security can
be traded or
sold.
WARRANT REGISTER NO. 07
' FISCAL YEAR 2009-10
WARRANTS DATED 10/01/09 THROUGH 10/15/09 S
FOR REDEVELOPMENT AGENCY MEETING OF 11-02-09
RESOLUTION NO.
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE
CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS
TO BE PAID OUT OF REDEVELOPMENT AGENCY FUNDS
THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA DOES RESOLVE AS
FOLLOWS:
SECTION 1. That the following claims and demands have been audited as required by law and that
the same are hereby allowed in the amounts and ordered paid out of the Redevelopment Agency Funds as
hereinafter set forth:
80 -110 -REDEVELOPMENT ADMINISTRATION FUND
80 -125 -CBD CAPITAL PROJECTS FUND
80 -135 -WED CAPITAL PROJECTS FUND
80 -185 -RANCH CAPITAL PROJECTS FUND
81-165-626-2008B HSG TAX ALLOCATION BONDS
81 -155 -TAX INCREMENT SET-ASIDE FUND
82 -125 -CBD DEBT SERVICE FUND
82 -135 -WED DEBT SERVICE FUND
82 -185 -RANCH CENTER DEBT SERVICE FUND
TOTAL ALL FUNDS:
$ 8.097.45
130,203.22
1,770.00
7,239.04
66,851.77
52,545.62
$ 266,707.10
SECTION 2. That the Secretary shall certify to the adoption of this resolution and shall deliver a
certified copy thereof to the Agency Treasurer and shall retain a certified copy thereof in his own records.
ADOPTED AND APPROVED THIS DAY OF
Chairman
2009.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Redevelopment Agency of the
City of Azusa at a regular meeting thereof, held on the day of 2009.
AYES:
AGENCY MEMBERS:
NOES:
AGENCY MEMBERS:
ABSTAIN:
AGENCY MEMBERS:
ABSENT:
AGENCY MEMBERS:
Secretary
City of Azusa HP 9000 10/28/09 O P E N H 0 L D
W®, OCT 28, 2009, 9:59 AM ---req: ROSE -------leg: GL JL --- loc:
D B LISTING By PEntity Nacre Page 1
BI -TMH ---jab: 701398 W030 ---- pgn: CH400 <1.34> zpt id: OHFLIR02
SELF: T EUD
Cbc3es : 80-82 ; Check Issue Dates: 100109-101509
FE ID
PE Name ACC= NCNBER / JOB N Y2ER
Invoice Nuriber
Description St Disc. Ant.
Dist. A -rt .
V05613
A T & T 8010110000-6915
6263345464092409 626-3345464/0517 PD 0.00
7..43
PEID d:
0.00
Paid:
7.43
Tbtal:
7.43
V95767
V95767
V95767
ARBITRAM CJVMI 8010110000-6610
ARBITRAM CI MP 1 8010110000-6610
ARBITRAM CCMPLI 8010110000-6610
1000148
1000147
G1018
2007B TAB ARB RE PD 0.00
2003TAB ARB REB FD 0.00
2005M ARB REB PD 0.00
1,250.00
775.00
2,325.00
PEIDd:
�
0.00d:
'Ibtal:
4,350.00
4,350.00
V00270
V00270
ATHRZ SERVICES
AURE SERVICES 8010125000-6815/505800-6815
363326000831099
� SVC 5EN S PD 0.00
SVC/8858N A PD 0.00
166.14
548.12
PEID U-joa d:
0.00
Paid:
714.26
Total:
714.26
V01305
MUSA = FED C 8000000000-3035
2610/0901020
PY#20/09 PD 0.00
286.25
PEID ihp d:
0.00
Paid:
Tbtal:
286.25
286.25
V10604
AZUSA MIDDLE MAN 8000000000-3020
2618/0901020
PY#20/09 PD 0.00
30.00
PEID Lid:
0.00
Paid:
Total:
30.00
30.00
V00286
V00286
V00286
V00286
V00286
V00286
V00286
V00286
V00286
AaEA UNIFIED SC 8210135000-7040
AaM UNIFTID SC 8210125000-7040
AZLFA UNIFIED SC 8210125000-7040
AZUSA U4IFIED SC 8210125000-7040
AZUSA UNIFIED SC 8210125000-7040
AaM UnTI= SC 8210125000-7040
AaM UNIFIED SC 8210125000-7040
A= UI\TIFIM SC 8210135000-7040
AZJSA US]IFIFD SC 8210125000-7040
093009
093009
093009
093009
093009
093009
093009
093009
093009
FD818.07PIM 112 PD 0.00
FD818.54AUED 112 PD 0.00
FD818.07AUSD 112 PD 0.00
FD818.06ALEE) 112 PD 0.00
FD818.06AUSD 112 PD 0.00
FD818.06NM 112 PD 0.00
FD818.06ALM 112 PD 0.00
FD818.03ALED 112 PD 0.00
FD 818.03NM 112 PD 0.00
219.56
100.46
72.99
675.67
407.20
1.99
684.12
43,432.14
141442.70
City Of Aa za HP 9000 10/28/09 O P E N H O L D
bM, OCT 28, 2009, 9:59 AM ---req: FOSE-------leg:
D B LISTING /
GL JL---10c:
BI-TONT---jab:
701398 W030-= -pgm: CH400
<t1.344 rpt
id: CHELTR02
SE= FUND
Cbdes: 80-82 ; Check Issue Utes: 100109-101509
PE ID
PE Nacre AST NuE2 / JOB Nu EER
Invoice Nurber Description St
Disc. Ant.
Dist . Arrt .
V00286
AZUSA U IFTM SC 8210125000-7040
093009
FD818.03ALED 112 PD
0.00
15,587.19
V00286
AZUSA LNIFIM SC 8210125000-7040
093009
FD818.03ALM 112 PD
0.00
9,393.58
V00286
AZUSA UNIFIM SC 8210125000-7040
093009
FD818.03AUSD 112 PD
0.00
45.80
V00286
AZUEA UNIFTM SC 8210125000-7040
093009
FD818.07AUSD 112 PD
0.00
78.81
V00286
AZUSA LNIFTID SC 8210125000-7040
093009
FD818.03AUSD 112 PD
0.00
15,781.59
V00286
AZLM LNIFIID SC 8210125000-7040
093009
FD818.07AUSD 112 PD
0.00
47.49
V00286
AZUSA UIgl= SC 8210125000-7040
093009
FD818.07AUED 112 PD
0.00
0.23
V00286
AZUSA UNIFIED SC 8210125000-7040
093009
FD818.07ALED 112 PD
0.00
79.78
V00286
AZUSA LNIFIM SC 8210135000-7040
093009
FD818.54AUSD 112 PD
0.00
408.54
V00286
AZUSA LNIFTED SC 8210125000-7040
093009
FD818.54ALED 112 PD
0.00
34.15
W0286
AZUSA UNIFIED SC 8210125000-7040
093009
FD818.54AUSD 112 PD
0.00
56.33
V00286
AZLFA UNIFIED SC 8210125000-7040
093009
FD818.54ALED 112 PD
0.00
24.17
V00286
AZUSA UNIFTM SC 8210125000-7040
093009
FD818.54AU5D 112 PD
0.00
0.05
V00286
AZUSA iNIFIM SC 8210135000-7040
093009
FD818.06ALM 112 PD
0.00
1,882.75
V00286
AZUEA LNIFTID SC 8210125000-7040
093009
Fi)818.06AUSD 112 PD
0.00
626.06
PEIDd:
0.00
d:
104,083.35
Total:
104,083.35
V05804
BEST BEST & ERIE 8010110000-6301
611945
8/09STAFF�C PD
0.00
1,090.72
V05804
QST BEST & =8010125000-6301/505800-6301
611945
8/09 LGL-S'IA��/C PD
0.00
5,628.00
V05804
EESr BEST & id2IE 8010125000-6301/505900-6301
611945
8/09 LGL-SMFF/C PD
0.00
294.00
V05804
BEST BEST & ERIE 8110155000-6301/505320-6301
611944
8/09 LGL-ATLANI PD
0.00
1,202.60
V05804
BEST BEST & ME 8010125000-6301/505825-6301
611946
8/09 LG-,-TAF= PD
0.00
120.31
V05804
BEST EESr & KRIS 8010125000-6301/505825-6301
611947
8/09 LGLrTWfET PD
0.00
1,607.71
V05804
BEST BEST & ERIE 8010125000-6301/505800-6301
611948
8/09 I-M-810ALAM PD
0.00
274.02
611949
ET PD
8O9 LMIBLL
0.003,413.15
985.
V05804
BEST BEST & ERIE 8010125000-6301%505825-6301
611950
8%09 LGL-C3505800-6301
PD
0.00
V05804
BEST EEBr & KRIS 8010125000-6301/505900-6301
611951
8/09 LGL-FtUER PD
0.00
3,764.68
PEID d:
0.00
d:
18,380.73
Total:
18,380.73
V10762
BIAEE & ASSOC. 1 8110155000-6325505320-6325
1021V10762
6Ui� PD
0.00
1,500.00
BLAKE & ASSOC. I 8110155000-6325/505320-6325
10217041
APPPM-630E 6'Tf3/ PD
0.00
1,500.00
PEIDIV' :
0.00
Paid:
3,000.00
Tbtal:
3,000.00
City of Azusa HP 9000 10/28/09 O P E N H O L D
WID, OCT 28, 2009,• 9:59 AM ROSE loc:
D B LISTING By Entity Narre Page 3
---req: -------leg: GL JL ---
BI -=---job: 701398
W030 ---- pgm: CH400
<1.34> rpt
id: CHFLIR02
SEDT' FU\JD
Codes: 80-82 ; Check Issue Utes: 100109-101509
PE ID
PE Narre ACC3= UNEER ER / JOB NCNE2
Invoice Number
Descripticn
St Disc. krt.
Dist. Ant.
V06783
CITTSIREET 8000000000-3010
- 2310/0901020PY#20/09
PD 0.00
561.83
V06783
CITISIREET 8000000000-3010
1310/0901020
PY# 20/09
PD 0.00
266.57
V06783
CTTISIRF�T 8000000000-3010
2315/0901020
PY.20/09
PD 0.00
124.71
PEIDt�a� d:
0.00
Paid:
953.11
Total:
953.11
V02687
CITRUS CITY 8210125000-7040
093009
FD791.04 CTIWS-
PD 0.00
265.16
V02687
CITRDS 01441]ITY 8210125000-7040
093009
FD791.04 CT=-
PD 0.00
1,979.88
V02687
CITRUS CCMvILTITY 8210125000-7040
093009
FD791.04 CTTRIJS-
PD 0.00
1,193.17
V02687
CTMS C avM_ TY 8210125000-7040
093009
FD791.04 CITRUS-
PD 0.00
5.82
V02687
CTMJS DIY 8210125000-7040
093009
FD791.04 CITRUS-
PD 0.00
2,004.57
V02687
CTME O MM-NITY 8210125000-7040
093009
FD791.20 CITRIC-
PD 0.00
47.82
V02687
CTIRU,S 0144= 8210135000-7040
093009
FD791.20 CITRUS-
PD 0.00
143.91
V02687
CTIMS CSNNL= 8210125000-7040
093009
FD791.20 CTIMS-
PD 0.00
52.28
V02687
CITRUS O3"1`4l= 8210125000-7040
093009
FD791.20 CITMS-
PD 0.00
51.63
V02687
CTHM 01441 TIY 8210125000-7040
093009
FD791.20 CTIRB-
PD 0.00
31.12
V02687
CTIMS C7J1`4= 8210125000-7040
093009
FD791.20 CITMS-
PD 0.00
0.15
V02687
CITRJS OJVM1= 8210125000-7040
093009
FD791.20 CITMS-
PD 0.00
6.92
W2687
CITRUS CJgAl Y 8210135000-7040
093009
FD791.04 CTIWS-
PD 0.00
5,517.07
V02687
C MTS CSNN= 8210125000-7040
093009
FD791.04 CITRUS-
FD 0.00
1,834.48
PEID ik�id:
0.00
PPaa. d:
13,133.98
Total:
13,133.98
V00348
CU\]S= HEALTH I 8000000000-3054
2435/0901020
PY#20/09
PD 0.00
20.21
PEIDM. d:
0.00
d:
20.21
Total:
20.21
V11396
DU= UNIFIED S 8210135000-7040
093009
FD855.03 DUSD-11
PD 0.00
3.37
V11396
E SIE UNIFIED S 8210135000-7040
093009
FD855.06 C73fNl Y
PD 0.00
0.13
V11396
aP= WFIFD S 8210135000-7040
093009
FDB55.07 CaNIY
PD 0.00
0.01
PEID d:
0.00
�d
3.51
Tbtal:
3.51
V00331
FEDERAL EXPRESS 8010125000-6625/505800-6625
935087868
117052788/J.=
PD 0.00
17.46
2
City of Azusa HP 9000 10/28/09 OPEN ' HOLD
D B L I S T I N G= /ty
r ,
Page
WED, OCT 28,
2009, 9:59 AM ---req: ROSE -------leg: M JL --- loc:
BI -TSI ---job: 701398 #J030-pgm: OH4OOt<1.344> rpt id: CHFL'1R02
caECT FLND
Codes: 80-82 ; Check Issue Kites: 100109-101509
PE ID
PE Nage AM= NOS / JOB N ER
Invoice NuTber
Description St Disc. Amt.
Dist: Art.
PEID Lid:
0.00
Paid:
17.46
Total:
17.46
V11803
BMT INC. ,R.B. 8010125000-7110
102319
CREDIT/LCM R ECS PD 0.00
-1,500.01
V11803
HCU DE. ,R.B. 8010125000-2745
102319
Contracts Pbl/Cb PD 0.00
26,446.80
PEID Up -- --q
0.00
Paid:
24,946.79
Total:
24,946.79
V05574
IPMMJ-IZ= RE 8010110000-6493
AXC6858AXC6866
AXC6858-AXC6856 PD 0.00
113.18
PEID U-JpDaid:
0.00
Paid:
113.18
Tbtal:
113.18
V10308
MJJffUv JIAN, HA 8010125000-4435
101309
REMm EXP-800SCA PD 0.00
149.90
V10308
V10308
ICUYCUvDJIAN, HA 8010125000-3199
, HA 8010125000-7110/505825-7110
101309
101309
REMED EXP-800SCG, PD 0.00
REM D EXP-800SCA PD 0.00
57,838.13
-15,426.72
PEID Ural, d:
0.00
PPaa�id:
42,561.31
Total:
42,561.31
V10903
KV BLUEL7R= INC 8010125000-6625/505825-6625
695856
INMICE # 65856 PD 0.00
21.95
PEID Uipaid:
0.00
d:
21.95
Total:
21.95
V00399
L.A. CaMY FIRE 8010125000-7110/505825-7110
T0005371
PBM/800-802SAN PD 0.00
2,203.97
PEID UTID)aid:
0.00
Paid:
2,203.97
Tbtal:
2,203.97
V11603
LAWYERS TTI M BU 8110165626-7105/505320-7105
SUL1189-1VSI
627 CEDAR= PD 0.00
1,770.00
PEID UlmD id:
0.00
Paid:
1,770.00
Tbtal:
1,770.00
City of Azusa HP 9000 10/28/09 O P E N H O L D
D B LISTING By Person/Entity Nacre
Paqe 5
WED, OCT 28,
2009, 9:59 AM ---req: ROSE-------leg: GL JL--- loc:
BI-TD3-I --- job: 701398 #J030---- pgrn: CH400 <1.34> rpt id: CHFLTR02
SELECT FUND
Cbdes: 80-82 ; Check Issue Tates: 100109-101509
PE ID
PE Nacre A C= NUYEER / JOB NU9BER
Invoice Number
Description St Disc. Amt .
Dist. Amt.
V03126
LUMN NATICNAL 8000000000-3010
2325/0901020
PY#20/09 FD 0.00
365.00
V03126
LU\MLN NATICNAL 8000000000-3010
1320/0901020
PY#20/09 PD 0.00
68.62
PEID Uipaid:
0.00
Paid:
433.62
'Ibtal:
433.62
V03219
LOS All ES C7JiIV 8210125000-7040
093009
FD400.15 LAOS-11 PD 0.00
0.33
V03219
LCS ANEEIES CCLN 8210135000-7040
093009
FD400.21 LACS-11 PD 0.00
623.82
V03219
LOS AMMM OJCN 8210125000-7040
093009
FD400.21 LACS-11 PD 0.00
207.41
V03219
LCS AA13= = 8210125000-7040
093009
FD400.15 LRCS-11 PD 0.00
67.98
V03219
LOS AM= CaN 8210125000-7040
093009
FD400.21 LAGS-11 PD 0.00
29.98
V03219
LOS ANGLES CST 8210125000-7040
093009
FD400.15 LAOS-11 PD 0.00
114.20
V03219
LCS AN-MLES OST 8210125000-7040
093009
FD400.21 IACS-11 PD 0.00
223.86
V03219
LCS ANS= Ci7[N 8210125000-7040
093009
FD400.21 LAOS-11 PD 0.00
134.91
V03219
LCS ANMES CaN 8210125000-7040
093009
FD400.21 LACS-11 PD 0.00
0.66
V03219
LCS ANSELES = 8210125000-7040
093009
FD400.21 1AOS-11 PD 0.00
226.66
V03219
LOS ANDES CX;iN 8210135000-7040
093009
FD400.15 LACS-11 PD 0.00
314.32
V03219
LOS ANSELES = 8210125000-7040
093009
FD400.15 LACS-11 PD 0.00
104.51
V03219
LCS ANSECES = 8210125000-7040
093009
FD400.15 LAOS-11 PD 0.00
15.11
V03219
LOS ANSELE;S MUST 8210125000-7040
093009
FD400.15 LACS-11 PD 0.00
112.80
PEID Unpaid:
0.00
Paid:
2,176.55
Tbtal:
21176.55
V10322
M & T BANK 8000000000-3010
09/30/2009
Defrd Chap Pbl/P FD 0.00
369.17
PEID U d:
0.00
ri.
Paid:
369.17
Total:
369.17
V10309
MMITZ, LYLE ALL 8010125000-3199
101309
RFNED EXP-80090, PD 0.00
57,838.13
V10309
MRITZ, LEE ALL 8010125000-7110/505825-7110
101309
REDM EXP-800SCA PD 0.00
-15,426.71
V10309
Ml=, LYLE ALL 8010125000-4435
101309
REM® EXP-800SM PD 0.00
149.90
PEIDm. d:
0.00
d:
42,561.32
Tbtal:
42,561.32
V01582
DIEL CGvMJNTCA 8010110000-6915
635925025087
635925025-087/CE PD 0.00
21.96
City of Azusa HP 9000 10/28/09 O P E N H 0 L D
WID, OCT 28, 2009, 9:59 AM ---req: ROSE -------leg: (M JL --- loc:
D B LISTING By /Entity Nacre
BI ---job: 701398 #J030 ---- p9m: CH400 <1.34> rpt id:
Page 6
OHFLTR02
SELECT FUND
Cbdes: 80-82 ; Check Issue Dates: 100109-101509
PE ID---=-
PE -Nacre--- ACEI' NUVE ER / JUB NCNBER
Invoice Nud)er
Description St Disc. Ant. Dist. Arrt .
PPFID Urid:
d:
0.00
21.96
Total:
21.96
V00540
V00540
V00540
OFFICE DEFCT INC 8110155000-6625/505320-6625
OFFICE DEEt7r INC 8110155000-6625
OFFICE DEMT = 8110155000-6625/505320-6625
487863782001
487863782001
487863782001
796328 A= FUL PD 0.00
487216 Sa]Y CD -R. PD 0.00
381172 MENDREx S PD 0.00
12.02
19.26
5.16
PEID U
.00
%i.d:
PPaaiid:
366.44
Total:
36.44
V01440
V01440
OVERLAND PACIFIC 8010125000-6399/505900-6399
OVERLAID PACIFIC 8110155000-6345/505315-6345
0908141
0907195
RKaN SVC-FUAIE PD 0.00
REPLC T HSG PLAN PD 0.00
1,088.75
3,000.00
PEID Ulpmaid:
0.00
Paid:
Total:
4,088.75
4,088.75
V04138
V04138
RELIASIAR LIFE 1
RE IASIAR LIFE I 8000000000-3053 2215/0901020
# 0.00
PY#2 %09 PD 0.00
1.97
2.62
PEID Lhaid:
0.00
Paid:
Tbtal:
4.59
4.59
V10053
SE*EARD INSURAN 8000000000-3044
1221/0901020
PY#20/09 PD 0.00
132.59
PEID d:
0.00
d:
132.59
Total:
132.59
V06107
U.S. BANK CORP P 8010110000-6230
10/14/2009
Dues & S'd=ipt PD 0.00
50.00
PEID d:
0.00
d:
Total:
50.00
50.00
V00876
V00876
V%SEIIq= YLMA 8000000000-3010
� MMA 8000000000-3010
2330/0901020
1330/0901020
120/09 PD 0.00
20/09 PD 0.00
83.11
115.00
City of Azusa HP 9000 10/28/09 O P E N H O L D D B LISTING By PErnti.ty Nacre Page 7
WM, OCT 28, 2009, 9:59 AM ---req: ROSE -------leg: M JL --- loc: BI -=---job: 701398 W030 ---- p9m: CH400 <1.34> Ypt id: CUFLIR02
SE= FUSU (odes: 80-82 ; Check Issue Dates: 100109-101509
PE ID PE Nacre ACMET NUYEER / JOB NMb ER Invoice Number Description St Disc. Ad.. Dist. Art.
MID U %id: 0.00
Paid: 234.62
Tbtal: 234.62
GRAND TOTAL
d: 0.00
d: 266,707.10
'Ibtal: 266,707.10
VOF �(P
61
i
CITY OF AZUSA
MINUTES OF THE AZUSA
PUBLIC FINANCING AUTHORITY
MONDAY, OCTOBER 5, 2009 — 9:41 P.M.
The Board Members of the Azusa Public Financing Authority of the City of Azusa met in regular session
at the above date and time in the Azusa Auditorium located at 213 East Foothill Boulevard, Azusa.
Chairman Rocha called the meeting to order. Call to Order
ROLL CALL Roll Call
PRESENT: BOARDMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
ABSENT: BOARDMEMBERS: NONE
ALSO PRESENT: Also Present
General Counsel Carvalho, Executive Director Delach, City Department Heads, Secretary Mendoza,
Deputy Secretary Toscano.
The CONSENT CALENDAR consisting of item G-1 and G-2 was approved by motion of Board Member Consent Cal
Carrillo, seconded by Board Member Gonzales and unanimously carried. approved
1. Minutes of the regular meeting of September 8, 2009, were approved as written. Min appvd
2. A RESOLUTION OF THE AZUSA PUBLIC FINANCING AUTHORITY OF THE CITY OF Res. 09-P2
AZUSA ADOPTING THE INVESTMENT POLICY.
It was consensus of the Board Members to adjourn.
TIME ADJOURNMENT: 9:42 P.M.
SECRETARY
NEXT RESOLUTION NO. 09-P3.
Adjourn
AZUSA PUBLIC FINANCING AUTHORITY
CONSENT ITEM
TO: THE HONORABLE CHAIRPERSON AND MEMBERS OF THE BOARD
FROM: MARCENE HAMILTON, AZUSA PUBLIC FINANCING AUTHORITY TREASURER
DATE: NOVEMBER 2, 2009
SUBJECT: AZUSA PUBLIC FINANCING AUTHORITY TREASURER'S STATEMENT OF CASH
BALANCES FOR THE QUARTER ENDED SEPTEMBER 30, 2009
RECOMMENDATION
It is recommended that the Board Members receive and file the Azusa Public Financing Authority
Treasurer's Statement of Cash Balances for the quarter ended September 30, 2009.
BACKGROUND
Transmitted herewith is the Treasurer's Report for the Azusa Public Financing Authority for quarter
ending September 30, 2009. Authority investments are made in accordance with the Authority
Investment Policy adopted and approved with Resolution No. 08-P3 dated October 6, 2008, and
Government Code Section 53600 et. seq.
The Azusa Public Financing Authority is the issuer of three bond issues -the 1994 Sewer System Project
Refinancing Certificates of Participation, the 2003 Capital Improvement Project Refinancing Certificates
of Participation, and the 2006 Water System CIP Parity Revenue Bonds. The funds for these issues are
restricted for payment of eligible capital improvement expenses and debt service on the bonds, and are
held and invested by fiscal agents who are trustees for the bonds.
For quarter ending September 30, 2009, fiscal agents held total investments of $5,993,054.61. Total cash
received for the quarter was $1,195,802.56, and disbursements of $2,717,860.50, were made, resulting in
a total overall net decrease of $1,522,057.94. Disbursements were primarily for Water System Project
and debt service costs, and cash receipts were primarily interest income and debt service payment funds
from the City.
FISCAL IMPACT
The balance of cash and investments and projected revenues for the next six months are expected to be
sufficient to meet cash disbursement requirements for at least the next six months.
Prepared by: Roseanna J. Jara, Sr. Acct. -Redevelopment
MH:RJJ/cs
CITY OF AZUSA
AZUSA PUBLIC FINANCING AUTHORITY
TREASURER'S STATEMENT OF CASH
AND INVESTMENT COST BALANCES
QUARTER ENDING SEPTEMBER 30, 2009
Beginning Cash Balance
$7,515,112.55
Receipts (All Sources)
$1,195,802.56
Disbursements
($2,717,860.50)
Ending Cash Balance
$5,993,054.61
(All Restricted and Unrestricted Accounts & Investments)
Marcene Hamilton, Agency Treasurer
CITY OF AZUSA
AZUSA PUBLIC FINANCING AUTHORITY (APFA)
TREASURY BOOK BALANCES - CASH AND INVESTMENTS
QUARTER ENDING SEPTEMBER 30.2009
Maximum
Deposits Cost Interest Mkt
Bank Accounts Allowed Amount Pledged Securities Maturity Rate Value*
CASH AND INVESTMENTS HELD BY FISCAL AGENT
Wells Fargo Bank, Trustee
1994 Sewer Refunding Certificates of Participation
Installment Payment Fund
Wells Fargo Treasury Plus MMkt No Limit
Reserve Fund
Berkshire Hathaway Inv Agrmt N/A
$8,593.67 N/A
$284,526.66 Guaranteed Investment Agreement
1994 Sewer Refunding COP's Subtotal: $293,120.33
Interest Collections: $8,593.74
2003 CIP Refunding Certificates of Participation
Lease Payment Fund
Ongoing
6/1/2023
0.010%
$8,593.67
6.040% $284,526.66
$293,120.33
AIM Gov't Portfolio
No Limit
$42.88
Investments in direct obligations of the U.S.
Treasury
Ongoing
0.000%
$42.88
Reserve Fund
AIM Gov't Portfolio
No Limit
$482,500.00
Investments indirect obligations of the U.S.
Treasury
Ongoing
0.051%
482,500.00
2003 CIP Refunding COP's Subtotal:
$482,542.88
$482,542.88
Interest Collections: $61.89
2006 Water System CIP Parity
Revenue Bonds
Revenue Fund
Wells Fargo 100% Treasury MMkt
No Limit
$755,969.47
N/A
Ongoing
0.010%
$755,969.47
Interest Account
Wells Fargo 100% Treasury MMkt
Cash
No Limit
No Limit
$5,508.44
$0.00
N/A
Gov't. Securities with a value of 110% of deposits
Ongoing
Ongoing
0.010%
0.000%
$5,508.44
$0.00
Principal Account
Wells Fargo 100% Treasury MMkt
No Limit
$0.00
N/A
Ongoing
0.010%
$0.00
Reserve Fund
Wells Fargo 100% Treasury MMkt
No Limit
$2,615;315.69
N/A
Ongoing
0.010%
$2,615,315.69
Federal Home Loan Mtg. Corp.
No Limit
$1,025,420.00
Investments in direct obligations of the U.S.
Treasury
6/28/2010
2.875%
$1,018,490.00
Water System Acquisition Fund
Wells Fargo 100% Treasury MMkt
No Limit
$815,177.80
N/A
Ongoing
0.010%
$815,177.80
2006 Water System CIP Revenue Bond
Subtotal:
$5,217,391.40
$5,210,461.40
Interest Collections: $5,595.70
Total - APFA Cash and Investments: $5,993,054.61
Total Interest Collections: $14,251.33
Source of Market Value Information:
Wells Fargo Bank, Trustee
*Market Value is the current price at which a security can be traded or sold.
Bond Data is based on Trustee -generated Statements; bond funds listed herein are restricted for
payment of debt service and eligible projects and governed by strict regulations described in the Trust Indentures.
$5,986,124.61