HomeMy WebLinkAboutE-01 8-21-2017, Minutes Regular MeetingCONSENT ITEM
E-1 CITY OF AZUSA
MINUTES OF THE CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
FORMER REDEVELOPMENT AGENCY
REGULAR MEETING
MONDAY, AUGUST 21, 2017 – 6:30 P.M.
The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located
at 213 E. Foothill Boulevard, Azusa, CA 91702.
Mayor Rocha called the meeting to order at 6:30 P.M.
ROLL CALL: Roll call was taken by City Clerk Cornejo. Councilmember Carrillo arrived at 6:35 p.m., after roll call.
PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
ABSENT: COUNCILMEMBERS: NONE
ALSO PRESENT
Elected Officials: City Clerk Cornejo.
Staff Members: Police Chief/Acting City Manager Hunt, City Attorney Martinez, Director of Human Resources & Risk
Management Bragg, Director of Information Technology and Library Services Graf, Adult Literacy Coordinator
Calderon, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia.
CEREMONIAL
1. Certificates of Appreciation were presented to all who contributed to the 2017 Kathy’s Cool Kutz for Kids Event.
2. Chief Deputy City Clerk, Adrian Garcia was recognized for receiving his Master Municipal Clerk (MMC)
designation.
3.A Proclamation proclaiming September 8, 2017 as Adult Literacy Day was presented.
4. New citizens from the Library’s “Inspired Citizenship” program were congratulated.
CLOSED SESSION
The City Council recessed to closed session at 7:05 P.M. to discuss the following:
1.CONFERENCE WITH LEGAL COUNSEL – POSSIBLE INITIATION OF LITIGATION Pursuant to
California Government Code, Section 54956.9 (d)(4).
1 Potential Case Concerning Supplemental Insurance Assessment Imposed by ICRMA and payment dispute with Carl
Warren & Company.
2.CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code, Section 54957.6.
City Negotiator: Tanya Bragg, Director of Human Resources & Risk Management and Stephan E. Hunt,
Chief of Police/Acting City Manager
Organizations: IBEW (International Brotherhood of Electrical Workers)
3.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION - Pursuant to California Government
Code, Section 54956.9(d)(1).
Case Name: Jason Poulos and Brandon Bailey v. City of Azusa.; United States District Court Case No. 2:17 cv-4520
–DMG (AGRx)
REGULAR SESSION
Mayor Rocha called the meeting to order at 7:52 P.M.
ROLL CALL: Roll call was taken by City Clerk Cornejo.
PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
ABSENT: COUNCILMEMBERS: NONE
APPROVED
COUNCIL MEETING
9/18/2017
ALSO PRESENT
Elected Officials: City Clerk Cornejo, City Treasurer Vasquez.
Staff Members: Police Chief/Acting City Manager Hunt, City Attorney Martinez, Director of Economic and Community
Development Christiansen, Director of Public Works/City Engineer Bobadilla, Director of Recreation & Family Services
Jacobs, Director of Utilities Morrow, Director of Information Technology and Library Services Graf , Police Captain
Fleming, Senior Management Analyst Lacasella, Storekeeper Alvarez, Neighborhood Services Coordinator Quiroz, and
Chief Deputy City Clerk Garcia.
The Pledge of Allegiance was led by the family of Mr. Manuel Gonzalez.
The invocation was given by Reverend Jesse Aramburo, Canyon Christian Fellowship.
CLOSED SESSION REPORT
The City Council reconvened at 7:52 P.M.; City Attorney Martinez announced the following regarding Closed Session:
Item 1: City Council provided direction to legal counsel, no further reportable action; Item 2: City Council provided
direction to City Negotiators, no further reportable action; and Item 3: City Council heard an update from legal counsel,
no further reportable action.
PUBLIC COMMENT
Dr. Barbara Dickerson provided an update on Citrus College and announced Community Day on October 25.
Mr. Lovlesh Tandon inquired about the status of Azusa-RMC JPA Staff Report regarding the conditions of the Garcia
Trail; and discussed Garcia Trail property rights.
Chief of Police/Acting City Manager Hunt responded to the comments made by Mr. Tandon stating that the requested
Staff Report will be posted 72 hours prior to t he meeting as required by law and further stated that the condition of the
hillside remains unsafe.
REPORTS, UPDATES AND ANNOUNCEMENTS FROM STAFF/COUNCIL
Chief of Police/Acting City Manager Hunt announced that Item E-19 would be pulled from the Agenda and resubmitted at
a later time. He also congratulated Director of Finance Johnson and her staff for receiving the Excellence in Financial
Reporting Recognition for the 2nd consecutive year.
City Clerk Cornejo gave notice that the following City Board and Commissioners terms of office will expire on
September 30, 2017:
2 positions Library Commission
1 position Park & Recreation Commission
Applications for the positions would be accepted through 5:00 p.m. on Monday, September 18, 2017 in the Office of the
City Clerk. Applications to be available in the Office of the City Clerk, 213 East Foothill Boulevard, Azusa City Library,
729 North Dalton Avenue, and the City’s Web Page www.ci.azusa.ca.us.
A date to interview the applicants would be set at a later time.
Mayor Pro-Tem Macias congratulated Director of Finance Johnson for the award received; commented on the solar
eclipse; reminded everyone to be cautious when dropping children off at school; and requested an update on the Smart &
Final project.
Councilmember Alvarez commented on the solar eclipse; and requested that Staff look into a way to reduce speeding on
San Gabriel Avenue.
Councilmember Gonzales thanked the Council for supporting the Kathy’s Cool Kutz event which took place on August
13, 2017; and requested that Staff look at various locations and cost options for opening a dog park in the City.
Councilmember Carrillo wished all of the children a happy and prosperous school year; commented on the construction
around school sites and acknowledged the Public Works Staff for their collaboration with the School District; and
reminded everyone to be careful as children are back in school.
Mayor Rocha announced that the meeting would be adjourned in memory of Mr. Manuel Michael Gonzalez and Mr.
Ramon Sanabria, lifelong Azusa residents; announced the following events: 95th annual Los Angeles County Fair opening
day on September 1; free yard sales on September 9-10; a Day of Remembrance on September 11 program in front of the
Police Department; Azusa Cares “Let’s Talk” on September 16; thanked the Department of Recreation and Family
Services for the summer concert series; announced the Golden Days 2k bike ride; announced his 51st wedding
anniversary; and thanked Director of Finance Johnson and her Staff for their hard work.
PAGE TWO – 08/21/2017
SCHEDULED ITEMS
CONDUCT THE PUBLIC HEARING REGARDING THE SALE OF CERTAIN PROPERTY LOCATED AT 17511 E.
ARROW HIGHWAY, AZUSA (APN 8621 -024-905) BY THE CITY TO CHARVAT FAMILY, LLC.,
CONSIDERATION OF A PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF AZUSA AND
CHARVAT FAMILY, LLC
Director of Economic & Community Development Christiansen presented the item stating that the property is located on
the corner of Arrow Highway and Azusa Avenue; the Development Agreement with the developer included a provision
that provided the Charvat Family with a first right of refusal should the City not sell or develop the property within five
years.
In response to a question posed by the Council, he stated that the Charvat Family, LLC may decide to use the property as
additional parking or landscaping.
Mayor Rocha declared the hearing open.
City Clerk Cornejo read the affidavit of proof of publication published on July 31, 2017, in the San Gabriel Valley
Tribune.
Public Comment
None given.
Moved by Councilmember Gonzales, seconded by Councilmember Carrillo, and carried by unanimous vote of the Council
to close the public hearing.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
Councilmember Alvarez offered Resolution No. 2017-C59 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING A
PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF AZUSA AND CHARVAT FAMILY,
LLC FOR APN 8621-024-905
Moved by Councilmember Alvarez, seconded by Councilmember Gonzales, and carried by unanimous vote of the
Council to adopt Resolution No. 2017-C59 approving the Purchase and Sale Agreement and authorized the Mayor to
execute the Agreement on behalf of the City.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
Smart & Final Project Update
Director of Economic & Community Development Christiansen provided an update on the Smart & Fi nal Project and
stated that the developer anticipated that the store would be open at the end of November, 2017.
PUBLIC HEARING - 2017 JUSTICE ASSISTANCE GRANT (JAG) APPLICATION
Chief of Police/Acting City Manager Hunt presented the Staff Report stating that the grant funds would be used to
purchase communication radios.
Mayor Rocha declared the hearing open.
City Clerk Cornejo read the affidavit of proof of publication published on August 10, 2017, in the San Gabriel Valley
Tribune.
Public Comment
None given.
Moved by Councilmember Gonzales, seconded by Councilmember Alvarez, and carried by unanimous vote of the
Council to close the public hearing.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
PAGE THREE – 08/17/2017
Moved by Councilmember Gonzales, seconded by Councilmember Alvarez, and carried by unanimous vote of the
Council to authorize the City Manager to submit a grant application to the U.S. Department of Justice for the purchase of
specified equipment and execute all documents required for receiving such funds pursuant to the terms and conditions of
the U.S. Department of Justice.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
APPROVE A RESOLUTION AUTHORIZING THE APPOINTMENT OF A RETIRED ANNUITANT AS INTERIM
CITY MANAGER PURSUANT TO GOVERNMENT CODE SECTION 21221(h); AND APPROVE AN
EMPLOYMENT AGREEMENT FOR INTERIM CITY MANAGER SERVICES BETWEEN THE CITY OF AZUSA
AND DON PENMAN
Councilmember Carrillo recused himself from the Item due to the fact that he previously worked for Mr. Penman in
another City.
City Attorney Martinez presented the Staff Report stating that in order to comply with CalPERS rules, the Interim City
Manager could not work more than 960 hours in a Fiscal Year; his hourly rate would be $95.43 per hour with no
additional health, retirement, or insurance benefits; he may be reimbursed for a reasonable amount of mileage expenses
for City business; and the agreement may be terminated with 30 day notice by the City.
Councilmember Gonzales offered Resolution No. 2017-C60 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPOINTING DONALD
PENMAN AS INTERIM CITY MANAGER AND APPROVING EMPLOYMENT AGREEMENT
Moved by Councilmember Gonzales, seconded by Councilmember Alvarez, and carried by the following vote of the
Council to adopt Resolution NO. 2017-C60 and approve an employment agreement for interim City Manager Services.
AYES: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSTAIN: COUNCILMEMBERS: CARRILLO
REQUEST FOR DIRECTION REGARDING THE USE OF THE AZUSA CIVIC AUDITORIUM BY THE AZUSA
UNIFIED SCHOOL DISTRICT FOR MONTHLY BOARD MEETINGS
Neighborhood Services Coordinator Quiroz presented the Staff Report stating that the Azusa Unified School District has
requested the use of the Civic Auditorium for their monthly board meetings. An overview of the request was provided.
Chief of Police/Acting City Manager Hunt stated that the City would be able to provide broadcasting services to the
School District at no cost. Should the School District wish to use the Granicus live streaming service, they would need to
work directly with Granicus.
Discussion ensued regarding the cost of allowing the School District to use the auditorium; the number of allowed uses by
the School District; City Staff time for the opening and closing of the meetings; and length of agreement.
The Council requested that the following conditions be placed in the Memorandum of Understanding: all costs incurred
with the use of the auditorium shall be the responsibility of the School District; the auditorium shall be used no more than
24 times; the Agreement shall be for two years with the possibility of two, one (1) year extensions with the approval of the
City Council.
City Council directed Staff to proceed with the negotiation of a Memorandum of Understanding with the Azusa Unified
School District regarding the use of the civic auditorium.
JOINT SUCCESSOR AGENCY AND CITY COUNCIL
APPROVAL OF QUITCLAIM DEED CONVEYING ASSESSOR PARCEL NO. 8605-015-907 FROM THE
SUCCESSOR AGENCY TO THE CITY OF AZUSA IN COMPLIANCE WITH THE CITY OF AZUSA’S
SUCCESSOR AGENCY LONG RANGE PROPERTY MANAGEMENT PLAN RECOMMENDATIONS AND
ACCEPTANCE BY THE CITY
Director of Economic & Community Development Christiansen presented the Staff Report stating that the property was
previously a City property and would be conveyed back to the City at the direction of the Department of Finance. Staff
recommended the approval of Quitclaim Deed from the Successor Agency to the City of Azusa.
Moved by Councilmember Alvarez, seconded by Councilmember Carrillo, and carried by unanimous vote of the Council
to approve and accept the Quitclaim Deed conveying Assessor Parcel No. 8605-015-907 from the Successor Agency to
the City of Azusa.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
PAGE FOUR – 08/21/2017
CONSENT CALENDAR: Moved by Councilmember Gonzales, seconded by Mayor Pro-Tem Macias, to approve
Consent Calendar Items E-1 to E-23, with the exception of item E-19 which was pulled from the agenda, and carried by
unanimous vote of the Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
1. The minutes of the regular meeting of July 17, 2017 and special meetings of July 24, 2017 and August 2, 2017 were
approved as written.
2. Resolution No. 2017-C61 was adopted and entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND
DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID.
3. The Human Resources Action Items were approved in accordance with the City of Azusa Civil Service Rules Section
5.7.5 and applicable Memorandum of Understanding(s).
4. A Professional Services Agreement with Jones Lang Lasalle Brokerage, Inc. for commercial real estate brokerage
consulting services was approved in an amount not-to-exceed $30,000, was approved and the City Manager was
authorized to execute the agreement.
5. Amendments to the agreements with Azusa Pacific University for Azusa Reads, Writes, Counts & Azusa Calculates
and Kids on the Move/Computer Lab Training Programs were approved.
6. An amendment to the Professional Services Agreement with CSG Consultants, Inc . was approved and the City
Manager was authorized to execute the Agreement.
7. The Chief of Police/Acting City Manager was authorized to execute the Assurances and Understandings with Los
Angeles County Metropolitan Transportation Authority for receipt and use of Measure M Local Return funds.
8. A Professional Services Agreement with CWE for a not-to-exceed amount of $65,890.00, which included a 10%
contingency for potential change orders, to provide professional services related to the MS4 Permit
Industrial/Commercial Facility Program was approved and the Chief of Police/Acting City Manager was authorized to
execute the agreement.
9. A Professional Services Agreement with Northstar Chemical, as a DBA of Pacific Star Chemical, for the period of
July 24, 2017 through June 30, 2019 in an amount not-to-exceed $350,000, in accordance with Azusa Municipal Code
Section 2-517 (a) (24) was approved and the Mayor was authorized to execute the agreement, in a form acceptable to
the City Attorney, on behalf of the City.
10. An Agreement between the City of Azusa and the County of Los Angeles Department of Public Works to provide
paratransit services to disabled and elderly persons who reside in the County unincorporated areas of Azusa was
approved; and the Chief of Police/Acting City Manager was authorized to execute the Agreement, in a form
acceptable to the City Attorney, on behalf of the City.
11. The Use/Lease Agreement with APU for Slauson Park Community Pool/Azusa Aquatics Center from August 28,
2017 through May 4, 2018 was approved; and the City Manager was authorized to execute the use lease agreement in
a form acceptable to the City Attorney, on behalf of the City.
12. Staff was authorized to solicit a Request for Proposals to provide professional engineering services for the Alosta
Avenue Street Improvement Project.
13. Staff was authorized to circulate a Request for Proposals (RFP) to provide consulting services for various reviews
associated with SMARA (Surface Mining and Reclamation Act) compliance and bi-annual monitoring.
14. The lease agreement between the City and First Capital Leasing Corporation for the purchase and outfitting of four
(4), 2017 Ford Police Interceptor SUV vehicles for an amount not-to-exceed of $162,000; the purchase of four (4),
2017 Ford Police Interceptor SUV vehicles from Wondries Fleet Group under the County of Los Angeles Bid# DPO -
SH-17361672, for an amount not-to-exceed $124,005.64. Authorized under City Municipal Code Section 2-521
allowing Cooperative or Piggyback purchases; and the outfitting of emergency equipment for all four (4) vehicles by
Black and White Emergency Vehicles for an amount not-to-exceed $37,511.28 were approved and the City Manager
was authorized to execute the contracts and purchases in a manner acceptable to the City Attorney.
15. The City Treasurer’s Report for the month of June 2017 was received, reviewed, and filed.
16. The revised classification specification for Planning Technician was approved.
17. The revised classification specification for Street Maintenance Crew Supervisor was approved.
18. The title change and revised classification specification for Transportation Dispatcher was approved.
PAGE FIVE – 08/21/2017
19. Item pulled from the Agenda.
20. An amendment to the contract with Joe A. Gonsalves & Sons, for legislative advocacy services extending the term
through June 30, 2018 was approved; and the City Manager was authorized to execute the amendment in a form
acceptable to the City Attorney, on behalf of the City.
21. An amendment to the contract with Blais & Associates, for grant research and development services extending the
term through June 30, 2018 was approved; and the City Manager was authorized to execute the amendment, in a form
acceptable to the City Attorney, on behalf of the City.
22. Staff was authorized to release the proposed Request for Proposals (RFP) for armed security services.
23. An employee’s request for a leave of absence without pay beginning June 18, 2017 through November 16, 2017, in
accordance with Azusa Civil Service Rules, Section 6.8.1 was approved.
SUCCESSOR AGENCY RELATED BUSINESS
RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED JULY 13,
2017 THROUGH AUGUST 16, 2017.
Agency Member Gonzales offered Resolution No. 2017-R12 entitled:
A RESOLUTION OF THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY
OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF SUCCESSOR AGENCY
FUNDS
Moved by Agency Member Gonzales seconded by Agency Member Alvarez and carried by unanimous vote of the
members to adopt Resolution No. 2017-R12.
AYES: AGENCY MEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: AGENCY MEMBERS: NONE
ADJOURNMENT:
The meeting was adjourned by consensus of the City Council in memory of Mr. Manual Michael Gonzalez and Mr.
Ramon Sanabria, Life Long Azusa Residents.
TIME OF ADJOURNMENT: 9:08 P.M.
_________________________________
CITY CLERK
NEXT RESOLUTION NO. 2017-C62 (City)
NEXT ORDINANCE NO. 2017-11
NEXT RESOLUTION NO. 2017-R13 (Former Redevelopment Agency)
NEXT MEETINGS: September 18, 2017 and October 2, 2017
PAGE SIX – 08/21/2017