HomeMy WebLinkAboutAgenda - December 4, 2017AGENDA
REGULAR MEETING OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY AND
THE PUBLIC FINANCING AUTHORITY
OF THE CITY OF AZUSA
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
AZUSA CITY COUNCIL
JOSEPH ROMERO ROCHA
MAYOR
EDWARD J. ALVAREZ
COUNCILMEMBER
URIEL EDWARD MACIAS
MAYOR PRO -TEM
MONDAY, DECEMBER 4, 2017
6:30 P.M. Ceremonial/Closed Session
7:30 P.M. Regular Meeting
6:30 P.M. (Meeting will commence at 7:30 P.M. due to No Closed Session Items)
1. Call to Order
2. Roll Call
CLOSED SESSION — None
ANGEL CARRILLO
COUNCILMEMBER
ROBERT GONZALES
COUNCILMEMBER
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY AND
THE PUBLIC FINANCING AUTHORITY.
NOTICE TO THE PUBLIC FOR REGULAR MEETING
In compliance with Government code Section 54957.5, copies of staff reports or other written documentation
relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E.
Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police
Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www. ci. azusa. ca. us. Persons who
wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a
card requesting to speak and shall submit it to the City Clerkprior to 7:30 P.M.; cards submitted after will not
be accepted.
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A. PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation — Reverend Kristina Collins, Sanctuary for Spiritual Living.
B. PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items within the subject
matter jurisdiction of the council/agency board that are not listed on this agenda or are listed on this agenda
as air item other than a public hearing item. Members of the audience will have the opportunity to address the
city council/agency board about public hearing items at the time the public hearing is held. Under the
provisions of the Brown Act, the council/agency board is prohibited from taking action on oral requests, but
may refer the matter to staff or to a subsequent meeting. The council/agency board will respond after public
comment has been received. Each person or representative of a group shall be allowed to speak without
interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules.
Questions to the speaker or responses to the speaker's questions or comments shall be handled after the speaker
has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C. REPORTS UPDATES AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. Presentation of an "Employee of the Quarter" Certificate to Ginger Antunez, Librarian.
2. Mayor Rocha: Request for a Certificate of Recognition for Maria Perez in celebrating 100 years of life.
D. SCHEDULED ITEMS
FIRST READING OF ORDINANCE AMENDING CHAPTER 88.22 — NEIGHBORHOODS
AMENDING SECTION 88.30.014 — DWELLING UNIT MINIMUM FLOOR AREA, AMENDING
SECTION 88.36.050 — NUMBER OF PARKING _SPACES REQUIRED — TABLE 3-7 PARKING
REQUIREMENTS, S AMENDING SECTION 88.42.020 — ACCESSORY STRUCTURES DELETING
SECTION 88.42.190 — SECOND UNITS AND CARRIAGE HOUSES ADDING SECTION 88.42.190
— ACCESSORY DWELLING UNITS, AND AMENDING SECTION_ 88.70.020 — DEFINITIONS OF
SPECIALIZED TERMS AND PHRASES OF THE AZUSA MUNICIPAL CODE PERTAINING TO
ACCESSORY DWELLING UNIT REGULATIONS. Statutorily exempt from the requirements of CEQA
pursuant to Section 21080.17 of the Public Resources Code because it is an ordinance regarding second
units in a single-family or multifamily residential zone to implement the provisions of Government Code
Section 65852.1 and 65852.2.
RECOMMENDED ACTION:
1) Find the requested project exempt from the California Environmental Quality Act (CEQA); and
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2) Open the Public Hearing, receive public testimony, close the public hearing, and introduce for first
reading, by title only Ordinance No. 2017-14: FIRST READING OF ORDINANCE AMENDING
CHAPTER 88.22 — NEIGHBORHOODS, AMENDING SECTION 88.30.014 — DWELLING UNIT
MINIMUM FLOOR AREA, AMENDING SECTION 88.36.050 — NUMBER OF PARKING SPACES
REQUIRED — TABLE 3-7 PARKING REQUIREMENTS, AMENDING SECTION 88.42.020 —
ACCESSORY STRUCTURES, DELETING SECTION88.42.190 — SECOND UNITS AND
CARRIAGE HOUSES, ADDING 88.42.190 — ACCESSORY DWELLING UNITS, AND AMENDING
SECTION 88.70.020 — DEFINITIONS OF SPECIALIZED TERMS AND PHRASES OF THE AZUSA
MUNICIPAL CODE PERTAINING TO ACCESSORY DWELLING UNIT REGULATIONS; and
3) Adopt Resolution No. 2017-C73: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AZUSA, CALIFORNIA, ESTABLISHING FEES FOR ACCESSORY DWELLING UNITS.
2. AMENDMENT TO SPECIAL EVENT PERMIT AGREEMENT BETWEEN CITY OF AZUSA
AND BR_OOKSEE, LLC, TO CONDUCT A MARATHON AND A HALF MARATHON
FOOTRACE THROUGH THE CITY OF AZUSA IN 2018 AND 2019.
RECOMMENDED ACTION:
1) Approve an amendment to the Special Event Permit Agreement with Brooksee, LLC., for the REVEL
Canyon City 2018 Marathon and Half Marathon and REVEL Canyon City 2019 Marathon and Half
Marathon; and
2) Authorize the City Manager to execute an amendment, in a form acceptable to the City Attorney, on
behalf of the City.
E. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered
under SPECL4L CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING OF NOVEMBER 6 2017 AND SPECIAL MEETING
OF NOVEMBER 27, 2017.
RECOMMENDED ACTION:
Approve minutes as written.
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED
NOVEMBER 2, x017 THROUGHNOVEMBER 29, 2017.
RECOMMENDED ACTION:
Adopt Resolution No. 2017-C74 allowing certain claims and demands and specifying the funds out of which
the same are to be paid.
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules
Section 5.7.5 and applicable Memorandum of Understanding(s).
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4. CITY TREASURER'S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE
MONTH OF SEPTEMBER 2017.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer's Report for the month of September 2017.
5. AWARD A CONSTRUCTION MANAGEMENT, PROJECT MANAGEMENT, AND INSPECTION
SERVICES AGREEMENT FOR THE AZUSA LIBRARY AMERICANS WITH DISABILITIES
ACT (ADA) COMPLIANT RESTROOM RETROFIT AND IMPROVEMENT PROJECT
f [COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT (CDQG) 601863-171.
RECOMMENDED ACTION:
Award a Professional Services Agreement for a total not -to -exceed amount of $70,026, which includes a
10% contingency for potential change orders as needed, to HR Green to provide construction management,
project management and inspection services for the Azusa Library ADA Compliant Restroom Retrofit and
Improvement Project; and Authorize the Interim City Manager to execute a Professional Services
Agreement, in a form acceptable to the City Attorney, on behalf of the City.
6. APPROVE THE PLANS AND SPECIFICATIONS FOR THE ALOSTA AVENUE SUBDRAIN
PROJECT AND AUTHORIZE STAFF TO SOLICIT A NOTICE OF INVITING BIDS — CIP
PROJECT 66515A.
RECOMMENDED ACTION:
Approve the project plans and specifications; and Authorize Staff to solicit a Notice of Inviting Bids for the
Alosta Avenue Subdrain Project.
7. APPROVE ANNUAL MAINTENANCE AGREEMENT WITH SPILLMAN TECHNOLOGIES.
RECOMMENDED ACTION:
Approve a Maintenance Agreement with Spillman Technologies for all current software programs for the
period of December 1, 2017 through November 30, 2018 in the amount of $71,139.24; and Authorize the
City Manager to execute the Maintenance Agreement, in a form acceptable to the City Attorney, on behalf
of the City.
8. APPROVE LEASE AGREEMENTS WITH ENTERPRISE FLEET MANAGEMENT FOR THE
REPLACEMENT OF SIX VEHICLES.
RECOMMENDED ACTION:
Waive competitive bidding as authorized under Azusa Municipal Code Section 2.521(a) and approve lease
agreements with Enterprise Fleet Management for the lease of six (6) replacement vehicles through the use
of a bid with TIPS -USA; and Authorize the Interim City Manager to execute lease agreements with
Enterprise Fleet Management, in a form acceptable to the City Attorney, on behalf of the City.
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9. APPROVAL OF AMENDED AND RESTATED MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY AND THE AZUSA INTERNATIONAL BROTHERHOOD ELECTRICAL
WORKERS (IBEW), AND APPROVAL OF AMENDED AND RESTATED MIDAMERICA
ADMINISTRATIVE & RETIRMENT SOLUTIONS INC.,_ HEALTH REIMBURSEMENT
ARRANGEMENT PLAN DOCUMENT BETWEEN THE CITY AND THE AZUSA
INTERNATIONAL BROTHERHOOD ELECTRICAL WORKERS (IBEW).
RECOMMENDED ACTION:
Approve amended and restated Memorandum of Understanding between the City and the Azusa
International Brotherhood Electrical Workers (IBEW); and Authorize the City Manager to execute the
amended and restated Memorandum of Understanding, in a form acceptable to the City Attorney, on behalf
of the City; and Adopt Resolution No. 2017-C75 to amend and restate the MidAmerica Administrative &
Retirement Solutions, Inc. Health Reimbursement Arrangement Plan Document for Azusa International
Brotherhood Electrical Workers (IBEW).
10. ADOPT RESOLUTION NO. 2017-C76 ESTABLISHING THE EMPLOYEE PAID MEMBER
CONTRIBUTION UNDER THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
FOR THE AZUSA INTERNATIONAL BROTHERHOOD ELECTRICAL WORKERS (IBEW).
RECOMMENDED ACTION:
Adopt Resolution No. 2017-C76 establishing the Employee Paid Member Contribution under the California
Public Employees' Retirement System for the Azusa International Brotherhood Electrical Workers (IBEW).
11. AWARD A PROFESSIONAL SERVICES AGREEMENT TO HR GREEN PACIFIC, INC. TO
PROVIDE PROFESSIONAL ENGINEERING SERVICES RELATED TO THE ALOSTA AVENUE
STREET IMPROVEMENTS PROJECT.
RECOMMENDED ACTION:
Award a professional services agreement to HR Green Pacific Inc. for a total not -to -exceed $61,336.24,
which includes a 10% contingency for potential change orders as needed, for the Alosta Avenue Street
Improvements Project; and Authorize the Interim City Manager to execute a professional services
agreement, in a form acceptable to the City Attorney, on behalf of the City.
12. AWARD OF CONTRACT FOR CONTRACTING OF RENTALS AND CATERING SERVICES
FOR THE AZUSA WOMAN'S CLUB TO THE BASHFUL BUTLER.
RECOMMENDED ACTION:
Award a contract to The Bashful Butler for the contracting of rentals and catering services for private party
events held at the Azusa Woman's Club for a (3) year term, commencing on December 5, 2017 and
concluding November 30, 2020; and Authorize the Interim City Manager to execute the contract, in a form
acceptable to the City Attorney, on behalf of the City.
13. APPROVE A TEMPORARY LICENSE AGREEMENT WITH OLSON URBAN HOUSING LP
FOR THE TEMPORARY PARKING OF PASSENGER VEHICLES AND LIGHT TRUCKS ON
CITY OWNED PROPERTY LOCATED AT THE SOUTHEAST CORNER OF AZUSA AVENUE
AND NINTH STREET.
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RECOMMENDED ACTION:
Approve the Temporary License Agreement with Olson Urban Housing, LP for the temporary parking of
passenger vehicles and light trucks on City owned property through May 31, 2018 subject to any non -
substantive changes made by the Interim City Manager and City Attorney; and Authorize the Interim City
Manager to execute the Temporary License Agreement, in a form acceptable to the City Attorney, on behalf
of the City.
F. SUCCESSOR AGENCY RELATED BUSINESS.
1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY
DATED NOVEMBER 2.2017 THROUGH NOVEMBER 29.2017.
RECOMMENDED ACTION:
Adopt Resolution No. 2017-R16 allowing certain claims and demands to be paid out of Successor Agency
Funds.
2. REFUNDING RESULTS OF 2007A AND 2007B TAX ALLOCATION BONDS WITH 2017 TAX
ALLOCATION REFUNDING BONDS.
RECOMMENDED ACTION:
Receive and file 2007A and 2007B Tax Allocation Bonds refunding results.
G. ORDINANCES/SPECIAL RESOLUTIONS
SECOND READING OF ORDINANCE NO. 2017-12 ADDING SECTION 14-12 OF ARTICLE I OF
CHAPTER 14 TO THE AZUSA MUNICIPAL CODE RELATING TO THE EXPEDITED AND
STREAMLINED PERMITTING PROCEDURES FOR ELECTRIC VEHICLE CHARGING
STATIONS. The proposed Code Amendment is not subject to the California Environmental Quality Act ("CEQA')
pursuant to Sections 15060(c)(2), and 15060(c)(3) because the activity is not aproject as defined in Section 15378 of
the CEQA Guidelines, California Code of regulations, Title 14, Chapter 3. In addition, the project is exempt from
environmental review per CEQA under the General Rule (Section 15061(b)(3)). The project involves updates and
revisions to existing regulations. It can be seen with certainty that the proposed Development Code text amendments
will have no significant negative effect on the environment.
RECOMMENDED ACTION:
1) Read by title only, second reading and adoption of Ordinance No. 2017-12., AN ORDINANCE OF THE
CITY OF AZUSA ADDING SECTION 14-12 OF ARTICLE I OF CHAPTER 14 TO THE AZUSA
MUNICIPAL CODE RELATING TO THE EXPEDITED AND STREAMLINED PERMITTING
PROCEDURES FOR ELECTRIC VEHICLE CHARGING STATIONS.
2. SECOND READING OF ORDINANCE NO. 2017-13 AMENDING SECTION 2-1 OF ARTICLE I
OF CHAPTER 2 OF THE AZUSA MUNICIPAL CODE, CHANGING THE GENERAL
MUNICIPAL ELECTION DATE FROM MARCH OF ODD -NUMBERED YEARS TO THE
STATEWIDE PRIMARY ELECTION IN MARCH OF EVEN -NUMBERED YEARS,
COMMENCING WITH THE MARCH 2020 ELECTION IN ORDER TO COMPLY WITH
CALIFORNIA SENATE BILL 415.
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RECOMMENDED ACTION:
1) Read by title only, second reading and adoption of Ordinance No. 2017-13., AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA AMENDING SECTION 2-1 OF
ARTICLE I OF CHAPTER 2 OF THE AZUSA MUNICIPAL CODE, CHANGING THE GENERAL
MUNICIPAL ELECTION DATE FROM MARCH OF ODD -NUMBERED YEARS TO THE
STATEWIDE PRIMARY ELECTION IN MARCH OF
COMMENCING WITH THE MARCH, 2020 ELECTION,
CALIFORNIA SENATE BILL 415
H. ADJOURNMENT.
UPCOMING MEETINGS:
EVEN -NUMBERED YEARS,
IN ORDER TO COMPLY WITH
December 18, 2017, 6:30 p.m. Ceremonial/Closed Session, 7:30 p.m. Regular Meeting
January 2, 2018, 6:30 p.m. Ceremonial/Closed Session, 7:30 p.m. Regular Meeting - Canceled
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the
meeting when special services are needed will assist staff in assuring that reasonable arrangements can be
made to provide access to the meeting.
CERTIFICATION
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under
penalty of perjury that a true, accurate copy of the foregoing agenda was posted on November 30, 2017,
seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk's Office, 213 E.
Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E.
Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City's Web Page at www.ci.azusa.ca.us.
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Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office
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