HomeMy WebLinkAboutD-2 Staff Report - Amendment Agreement REVEL Canyon City Marathon 2018 & 2019SCHEDULED ITEM
D-2
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: DON PENMAN, INTERIM CITY MANAGER
FROM: KURT E. CHRISTIANSEN, FAICP
ECONOMIC AND COMMUNITY DEVELOPMENT DIRECTOR
DATE: DECEMBER 4, 2017
SUBJECT: AMENDMENT TO SPECIAL EVENT PERMIT AGREEMENT BETWEEN CITY OF
AZUSA AND BROOKSEE, LLC, TO CONDUCT A MARATHON AND A HALF
MARATHON FOOTRACE THROUGH THE CITY OF AZUSA IN 2018 AND 2019
SUMMARY:
On October 2, 2017, the City Council approved a two (2) year agreement with Brooksee, LLC., for a
Special Event Permit to hold the REVEL Canyon City Marathon and Half Marathon in 2018 and 2019.
Brooksee has asked for an amendment to the agreement related to the event date. Brooksee is requesting
the event dates be changed to the third Saturday in November in 2018 and 2019 as opposed to the first
Saturday. The proposed dates are November 17, 2018 and November 16, 2019. This action approves an
amendment to the Special Event Agreement for the REVEL Canyon City 2018 Marathon and Half
Marathon and REVEL Canyon City 2019 Marathon and Half Marathon.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1) Approve an amendment to the Special Event Permit Agreement with Brooksee, LLC., for the
REVEL Canyon City 2018 Marathon and Half Marathon and REVEL Canyon City 2019
Marathon and Half Marathon; and
2) Authorize the City Manager to execute an amendment, in a form acceptable to the City Attorney,
on behalf of the City.
DISCUSSION:
On October 2, 2017, the City Council approved a Special Event Permit Agreement for Brooksee LLC.,
to hold the REVEL Canyon City Marathon and Half Marathon on November 3, 2018 and November 2,
2019 respectively. Brooksee held its 4th annual race this year on November 4, 2017. A total of 1,963
athletes participated.
APPROVED
CITY COUNCIL
12/4/2017
Amendment to Special Event Permit REVEL Canyon
December 4, 2017
Page 2
In comparison to previous years, Brooksee experienced a decline in the number of athletes. The
following summarizes the total number of participants that finished the race for 2017, 2016, and 2015:
Year 2017 2016 2015
Number of participants 1,963 2,264 2,521
Brooksee reached out to Staff and explained the decline was due to industry circumstances. Several
marathon events in the region coincide with REVEL Canyon City including marathons in Long Beach,
Santa Clarita and Las Vegas. As a result, Brooksee is requesting a change in dates for the 2018 and 2019
events. Brooksee is requesting the event dates be changed to the third Saturday in November in 2018
and 2019. The proposed dates are November 17, 2018 and November 16, 2019. Brooksee believes the
change in dates will allow REVEL Canyon City to avoid industry competition and grow the number of
participants at the race.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended actions.
Prepared by: Reviewed and Approved:
Carina Campos Kurt Christiansen, FAICP
Economic Development Specialist Economic and Community Development Director
Reviewed and Approved: Reviewed and Approved:
Louie F. Lacasella Don Penman
Senior Management Analyst Interim City Manager
Attachments:
1) REVEL Race Series Request Letter
2) Amendment to Special Event Permit
7 Nov, 2017
To the City Council of the City of Azusa,
The REVEL Race Series is grateful for your partnership with the annual REVEL Canyon
City Marathon & Half. The City Council has previously voted in favor of continuing
the event in the next two calendar years with the dates of November 3, 2018, and
November 2, 2019.
Due to industry circumstances, REVEL is requesting a change in dates for the 2018
and 2019 events. We feel that this change in dates will allow us to avoid industry
competition and grow the number of participants at the race. We would like to move
the event dates to be November 17, 2018, and November 16, 2019.
Respectfully,
Jared Rohatinsky
CEO – REVEL Race Series (Brooksee, LLC)
Attachment 1
ATTACHMENT 2
AMENDMENT TO AGREEMENT
FOR SPECIAL EVENT PERMIT
This Amendment to the Special Event Permit with Brooksee LLC., is made and entered
into this 4th day of December, 2017, by and between the CITY OF AZUSA, a municipal
corporation ("City") and Brooksee LLC., ("Permittee") and amends that certain "Special Event
Permit Agreement with Brooksee, LLC.," (the "Agreement") dated October 2, 2017 between the
same parties.
R E C I T A L S
A. On or about October 2, 2017 City and Permittee entered into a “Special Event Permit
Agreement” pursuant to which City desired, under the conditions set forth in the
Agreement, to permit Permittee to organize, promote, and operate the REVEL Canyon
City 2018 Marathon and Half-Marathon and the REVEL Canyon City 2019 Marathon
and Half-Marathon in the City (“Athletic Events”).
B. City and Permittee desire to amend the Agreement to modify the event dates.
A G R E E M E N T
The Agreement is hereby amended as follows:
1. 1.2 Application Agreement. The Term of this Agreement shall be limited to the
following scheduled Athletic Events:
Events Dates
Set-up for Revel Canyon City 2018 Marathon and Half-Marathon Nov. 16, 2018
Revel Canyon City 2018 Marathon and Half-Marathon Nov. 17, 2018
Set-up for Revel Canyon City 2019 Marathon and Half-Marathon Nov. 15, 2018
Revel Canyon City 2019 Marathon and Half-Marathon Nov. 16, 2018
2. Except as expressly provided herein, all other terms and conditions of the
Agreement shall remain in full force and effect.
ATTACHMENT 2
IN WITNESS WHEREOF, the parties hereto executed this Amendment to be
effective as of the Date first written above.
CITY OF AZUSA,
A municipal corporation
By: ______________________
Donald E. Penman
Interim City Manager
ATTEST:
___________________________
Jeffrey Lawrence Cornejo
City Clerk
APPROVED AS TO FORM: Brooksee LLC.
___________________________ _____________________________
Best Best & Krieger LLP Jared Rohatinsky
City Attorney Race Director