HomeMy WebLinkAboutE-05 Staff Report - Award of CM Services Library Restrooms ProjectCONSENT ITEM
E-5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: DON PENMAN, INTERIM CITY MANAGER
FROM: DANIEL BOBADILLA, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: DECEMBER 4, 2017
SUBJECT: AWARD A CONSTRUCTION MANAGEMENT, PROJECT MANAGEMENT, AND
INSPECTION SERVICES AGREEMENT FOR THE AZUSA LIBRARY AMERICANS
WITH DISABILITIES ACT (ADA) COMPLIANT RESTROOM RETROFIT AND
IMPROVEMENT PROJECT [(COMMUNITY DEVELOPMENT BLOCK GRANT
PROJECT (CDBG) 601863-17]
SUMMARY:
On September 18, 2017, the City Council authorized Staff to obtain proposals to provide construction
management, project management, and inspection services for the Azusa Library Americans with
Disabilities Act (ADA) Compliant Restroom Retrofit and Improvement Project. The proposed action
awards a Professional Services Agreement to HR Green as the most qualified consultant.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1) Award a Professional Services Agreement for a total not-to-exceed amount of $70,026, which
includes a 10% contingency for potential change orders as needed, to HR Green to provide
construction management, project management and inspection services for the Azusa Library
ADA Compliant Restroom Retrofit and Improvement Project; and
2) Authorize the Interim City Manager to execute a Professional Services Agreement, in a form
acceptable to the City Attorney, on behalf of the City.
DISCUSSION:
On January 3, 2017, the Azusa City Council adopted Resolution No. 2017-C1 approving the City’s
2017-2018 Community Development Block Grant (CDBG) Program. The Azusa Public Library
American with Disabilities Act (ADA) Compliant Restroom Retrofit and Improvement Project was
among the approved list of CDBG projects proposed for the 2017-2018 CDBG Program Year. A total of
$345,000 in federal CDBG funds are allocated for this project. The project’s design is complete.
Construction bids are expected to be solicited in January 2018 with construction expected to commence
in May 2018.
APPROVED
CITY COUNCIL
12/4/2017
Azusa Public Library ADA Compliant Restroom Retrofit and Improvements Project
December 4, 2017
Page 2
In addition to construction costs, federal CDBG funds will support professional construction
management and inspection services necessary to ensure that the project is completed in a timely
fashion, within budget, and in compliance with federal, state and local building code and ADA
requirements. Staff distributed a Request for Proposals (RFP) to its on-call engineering consultants and
also advertised the RFP on the City’s website and on professional engineering service trade publications.
Staff received proposals from the following firms:
No. Company Proposal Amount
1 HR Green $63,660
2 Telacu Construction Management $73,200
3 Willdan $99,890
4 Quantum Consulting $156,362
5 Totum Disqualified
After an extensive review of all proposals, Staff selected HR Green as the most qualified consultant to
provide construction management, project management, and inspection services for the Azusa Library
ADA Compliant Restroom Retrofit and Improvement Project.
FISCAL IMPACT:
The recommended actions award a professional services agreement to HR Green in the amount of
$63,660 and further authorizes Staff to amend the agreement up to 10% or $6,366 for a total not-to-
exceed amount of $70,026. This agreement will be funded with $48,550 in CDBG funds included in the
FY2017-18 adopted budget under project 601863 as the maximum allowed for construction
management is 20% of the construction costs, which are estimated to be $242,740. The additional
$21,476 will be funded by the Public Works Endowment Fund.
Prepared by: Reviewed by: Fiscal Impact Reviewed by:
Nikki Rosales Daniel Bobadilla Talika M. Johnson
Senior Management Analyst Director of PW/City Engineer Director of Finance
Reviewed and Approved: Reviewed and Approved:
Louie F. Lacasella Don Penman
Senior Management Analyst Interim City Manager
Attachments:
1) Professional Services Agreement with HR Green
Attachment 1