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Home My WebLink AboutAgenda - December 18, 2017AGENDA REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY, THE PUBLIC FINANCING AUTHORITY AZUSA AUDITORIUM 213 EAST FOOTHILL BOULEVARD AZUSA, CA 91702 AZUSA CITY COUNCIL JOSEPH ROMERO ROCHA MAYOR EDWARD J. ALVAREZ COUNCILMEMBER URIEL EDWARD MACIAS MAYOR PRO -TEM 6:30 P.M. 1. Call to Order 2. Roll Call CEREMONIAL MONDAY, DECEMBER 18, 2017 6:30 P.M. Ceremonial/Closed Session 7:30 P.M. Regular Meeting ANGEL CARRILLO COUNCILMEMBER ROBERT GONZALES COUNCILMEMBER 1. Presentation of a plaque to Joe Jacobs, Recreation and Family Services Director on his Retirement. 12/18/2017 - 1 - CLOSED SESSION NOTICE TO THE PUBLIC FOR CLOSED SESSION Prior to going into closed session the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M. 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS — Pursuant to California Government Code, Section 54956.8. Property Address: 943 N. Vernon Avenue, Azusa CA 91702, APN: 8605-015-907 Agency Negotiator(s): Don Penman, Interim City Manager; Kurt Christiansen, Director of Community & Economic Development Negotiating Parties: Dave Killackey, Performance Truck Repair Under Negotiation: Amended Price & Terms of Payment for Property Purchase 2. CONFERENCE WITH LEGAL COUNSEL -WORKERS COMPENSATION CLAIM Pursuant to California Government Code Section 54956.95. Case Name: Peter Hoh v. City of Azusa; WC Claim Nos. AZUA-0283, AZUA-0411, AZUA-0422, AZUA- 1706, AZUA-2174, AZUA-2339, AZUA-CJP037914AZ 3. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION - Pursuant to California Government Code Section 54956.9 d 1 . A. Case Name: Jason Poulos and Brandon Bailey v. City of Azusa.; Case No. 2:17-CV-04520—DMG (AGR); and B. Case Name: Evan Atencio and Dennis Tremblay, on behalf of themselves and all similarly situated individuals v. City of Azusa (5:17-CV-01892-DMG-AGR) 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY, THE PUBLIC FINANCING AUTHORITY. NO'T'ICE TO THE PUBLIC FOR REGULAR MEETING In compliance with Government code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.ci.azusaxa.us. Persons who wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a card requesting to speak and shall submit it to the City Clerkprior to 7:30 P.M.; cards submitted after will not be accepted. A. PRELIMINARY BUSINESS 1. Call to Order 2. Roll Call 3. Flag Salute 4. Invocation 5. Closed Session Report by the City Attorney 12/18/2017 - 2 - B. PUBLIC PARTICIPATION This time has been set aside for persons in the audience to make public comments on items within the subject matter jurisdiction of the council/agency board that are not listed on this agenda or are listed on this agen as an ite►n other than a public hearing item. Members of the audience will have the opportunity to address the city council/agency board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the council/agency board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. The council/agency board will respond after public comment has been received. Each person or representative of a group shall be allowed to speak without interruption for up to five (S) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes. C. REPORTS UPDATES AND ANNOUNCEMENTS FROM STAFF/COUNCIL NOTICE IS HEREBY GIVEN that the following City Commissioners terms of office have expired: 2 positions Cultural & Historic Preservation Commission The following City Commissioner term of office has been vacated and will expire on September 30, 2018: 1 position Cultural & Historic Preservation Commission Applications for these positions will be accepted in the Office of the City Clerk through 5:00 p.m. on Thursday, January 11, 2017. Applications are available in the City Clerk's Office - 213 East Foothill Boulevard, City Library - 729 N. Dalton Avenue, Light & Water Department - 729 N. Azusa Avenue, Police Department - 725 N. Alameda, and at: www.ci.azusa.ca.us. 2. Developer presentation on Block 36 (Southeast corner of Azusa Avenue and Foothill Boulevard, Generally located East of Azusa Avenue, South of Foothill Boulevard, West of Dalton Avenue, and North of 6th Street, Assessor Parcel Number (APN) 8611-003-921.) 3. Status of development projects. D. SCHEDULED ITEMS 1. PUBLIC HEARING - AMEND FISCAL YEAR 2017-18 CITY BUDGETS FOR RETROACTIVE PAYMENTS TO EMPLOYEES FOR CHANGES IN FLSA REGULATIONS. RECOMMENDED ACTION: 1) Open the Public Hearing, receive public testimony, close the Public Hearing; and 2) Adopt Resolution 2017-C78, A Resolution of the City Council of the City of Azusa amending the budget and approving appropriations for the City for the Fiscal Year commencing July 1, 2017 and ending June 30, 2018 in the amount of $1,000,000 for retroactive payments to employees for changes in FLSA regulations; and 3) Authorize Payroll Staff to move forward with recommended retroactive payments in accordance with the calculations outlined within this report. 12/18/2017 -3 - 2. CONTINUANCE FROM THE COUNCIL MEETING OF DECEMBER 4 2017 REGARDING THE AWARD OF CONTRACT FOR CONTRACTING OF RENTALS AND CATERING SERVICES OR THE AZUSA WOMAN'S CLUB TO THE BASHFUL BUTLER. RECOMMENDED ACTION: Award a contract to The Bashful Butler for the contracting of rentals and catering services for private party events held at the Azusa Woman's Club for a three (3) year term; and Authorize the Interim City Manager to execute the contract, in a form acceptable to the City Attorney, on behalf of the City. 3. CONSIDERATION OF AMENDMENTS TO THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS JOINT- POWERS AGREEMENT TO INTEGRATE THE ALAMEDA CORRIDOR EAST CONSTRUCTION AUTHORITY. RECOMMENDED ACTION: Adopt Resolution No. 2017-79 approving the amendments to the San Gabriel Valley Council of Governments Joint Powers Agreement; or Take no action on the proposed agreement. 4. DISCUSSION REGARDING CITY STREET MEDIANS. RECOMMENDED ACTION: Discuss and provide direction to Staff. E. CONSENT CALENDAR The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. 1. MINUTES OF THE REGULAR MEETING OF DECEMBER 4, 2017. RECOMMENDED ACTION: Approve minutes as written. 2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED NOVEMBER 30, 2017 THROUGH DECEMBER 13, 2017. RECOMMENDED ACTION: Adopt Resolution No. 2017-C80 allowing certain claims and demands and specifying the funds out of which the same are to be paid. 3. HUMAN RESOURCES ACTION ITEMS. RECOMMENDED ACTION: Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules Section 5.7.5 and applicable Memorandum of Understanding(s). 12/18/2017 - 4 - 4. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR MEASURE H HOMELESS INITIATIVE PLANNING GRANT. RECOMMENDED ACTION: Accept the Measure H Homeless Initiative Planning Grant from the County of Los Angeles; and Authorize the Interim City Manager to enter into a Grant Agreement with the County of Los Angeles, in a form acceptable to the City Attorney, on behalf of the City. 5. CITY TREASURER'S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF OCTOBER 2017. RECOMMENDED ACTION: Receive, review, and file the City Treasurer's Report for the month of October 2017. 6. ACCEPTANCE OF PROJECT COMPLETION AND AUTHORIZATION TO FILE A NOTICE OF COMPLETION FOR THE SIERRA MADRE AVENUE STREET REHABILITATION PROJECT — CIP PROJECT 66117H. RECOMMENDED ACTION. Accept the project improvements; and Authorize Staff to file a Notice of Completion for the Sierra Madre Avenue Street Rehabilitation Project No. 66117H. 7. CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER FOR OCTOBER 2017. RECOMMENDED ACTION: Receive and file the list of agreements executed by the City Manager for the month of October 2017. 8. INTEROPERABLE RADIO CONSOLE BASE STATIONS PURCHASE. RECOMMENDED ACTION: Waive the competitive bidding process as authorized under Azusa Municipal Code Section AMC Section 2- 520 (b)(2), which provides exceptions for sole source providers of commodities which have specific compatibility components with existing city products; Authorize the purchase of 1 Motorola MCC7500 Dispatch Console Radio and 1 Motorola APX 7500 Consolette, and Support Equipment not to exceed $160,198; and Authorize the Interim City Manager to execute the Purchasing Agreement, in a form acceptable to the City Attorney, on behalf of the City. 9. APPROVE A LETTER OF SUPPORT FOR THE METRO GOLD LINE FOOTHILL LIGHT RAIL EXTENSION TRANSIT AND INTERCITY RAIL CAPITAL PROGRAM (TIRCP) GRANT APPLICATION. - RECOMMENDED ACTION: Approve a letter of support for the Metro Gold Line Foothill Light Rail Extension Transit and Intercity Rail Capital Program grant application. 12/18/2017 - 5 - 10. REQUEST TO APPROVE PROFESSIONAL SERVICES AGREEMENT WITH KJSERVICES ENVIRONMENTAL CONSULTING FOR CALIFORNIA DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY PAYMENT PROGRAMS. RECOMMENDED ACTION: Approve a Professional Services Agreement with KJServices Environmental Consulting for CalRecycle Payment Programs in an amount not to exceed $20,000, per a fiscal year; and Authorize the Interim City Manager to execute the agreement, in a form acceptable to the City Attorney, on behalf of the City. 11. AUTHORIZATION TO TRANSFER EXISTING PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN CALIFORNIA, INC. TO HR GREEN PACIFIC, INC. RECOMMENDED ACTION: Approve the transfer of an existing Professional Services Agreement with HR Green California, Inc. to HR Green Pacific, Inc.; and Authorize the Interim City Manager to execute a letter transferring the Professional Services Agreement to HR Green Pacific, Inc., in a form acceptable to the City Attorney, on behalf of the City. F. ORDINANCES/SPECIAL RESOLUTIONS 1. SECOND READING OF ORDINANCE NO. 2017-14 AMENDING CHAPTER 88.22 — NEIGHBORHOODS, AMENDING SECTION 88.30.014 — DWELLING UNIT MINIMUM FLOOR AREA, AMENDING SECTION 88.36.050 — NUMBER OF PARKING SPACES REQUIRED — TABLE 3-7 PARKING RE UIREMENTS AMENDING SECTION 88.42.020 — ACCESSORY STRUCTURES, DELETING SECTION 88.42.190 — SECOND_ UNITS AND CARRIAGE HOUSES, ADDING SECTION 88.42.190 — ACCESSORY DWELLING UNITS, AND AMENDING SECTION 88.70.020 — DEFINITIONS OF SPECIALIZED TERMS AND PHRASES OF THE AZUSA MUNICIPAL CODE PERTAINING TO ACCESSORY DWELLING UNIT REGULATIONS. Statutorily exempt from the requirements of CEQA pursuant to Section 21080.17 of the Public Resources Code because it is an ordinance regarding second units in a single-family or multifamily residential zone to implement the provisions of Government Code Section 65852.1 and 65852.2. RECOMMENDED ACTION: Read by title only, second reading and adoption; Ordinance No. 2017-14: FIRST READING OF ORDINANCE AMENDING CHAPTER 88.22 — NEIGHBORHOODS, AMENDING SECTION 88.30.014 — DWELLING UNIT MINIMUM FLOOR AREA, AMENDING SECTION 88.36.050 — NUMBER OF PARKING SPACES REQUIRED — TABLE 3-7 PARKING REQUIREMENTS, AMENDING SECTION 88.42.020 — ACCESSORY STRUCTURES, DELETING SECTION88.42.190 — SECOND UNITS AND CARRIAGE HOUSES, ADDING 88.42.190 — ACCESSORY DWELLING UNITS, AND AMENDING SECTION 88.70.020 — DEFINITIONS OF SPECIALIZED TERMS AND PHRASES OF THE AZUSA MUNICIPAL CODE PERTAINING TO ACCESSORY DWELLING UNIT REGULATIONS. G. ADJOURNMENT. The meeting will be adjourned in memory of Ms. Irene Benitez Campos, Lifelong Azusa Resident and Ms. Andrea Dominguez, Long-time Azusa Resident. 12/18/2017 - 6 - UPCOMING MEETINGS: January 2, 2018, 6:30 p.m. Ceremonial/Closed Session, 7:30 p.m. Regular Meeting - Canceled January 16, 2018, 6:30 p.m. Ceremonial/Closed Session, 7:30 p.m. Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting. CERTIFICATION I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on December 14, 2017, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk's Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City's Web Page at www.ci.azusa.ca.us. Adrian Garcia, MM Chief Deputy City Clerk Azusa City Clerk's Office 12/18/2017 - 7 -