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HomeMy WebLinkAboutE-4 Staff Report - Homeless GrantCONSENT ITEM E-4 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: DON PENMAN, INTERIM CITY MANAGER FROM: ANN GRAF, DIRECTOR OF INFORMATION TECHNOLOGY & LIBRARY SERVICES LOUIE F. LACASELLA, SENIOR MANAGEMENT ANALYST DATE: JANUARY 16, 2018 SUBJECT: APPROVE MEMORADUM OF UNDERSTANDING WITH THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG) TO RETAIN A CONSULTANT TO DEVELOP THE CITY’S HOMELESS PLAN SUMMARY: On June 13, 2017, the County of Los Angeles Board of Supervisors approved Measure H funding allocations in support of the County’s Homeless Initiative, strategies to prevent and combat homelessness in the County. On September 18, 2017, the City submitted a grant application for the 2017 City Homeless Planning Grant through the Home for Good Funders Collaborative. On October 23, 2017, the City received notice that its application had been selected for an award of $50,000. At the December 18, 2017 City Council meeting, the City Council accepted the Measure H Homeless Initiative Planning Grant from the County of Los Angeles and authorized the Interim City Manager to enter into a grant agreement with the County. The proposed action authorizes the Interim City Manager to execute a Memorandum of Understanding (MOU) with the San Gabriel Valley Council of Governments (SGVCOG) to retain a consultant to assist in the development of the City’s homeless plan. RECOMMENDATION: Staff recommends the City Council take the following action: 1)Authorize the Interim City Manager to execute a Memorandum of Understanding (MOU) with the San Gabriel Valley Council of Governments (SGVCOG) to retain a consultant to assist in the development of the City’s homeless plan. DISCUSSION: On June 13, 2017, the Los Angeles County Board of Supervisors approved Measure H funding recommendations, as well as $2,000,000 in one-time funding from the Los Angeles County General Fund to support coordination of efforts of the Councils of Governments and planning efforts for cities in the Los Angeles Continuum of Care to undertake a locally specific City Plan to Prevent and Combat Approved Council Meeting 1/16/2018 Approve MOU with SGVCOG January 16, 2018 Page 3 Homelessness (City Plan). Requests for Proposals were issued on July 28, 2017, for Los Angeles County cities to apply for the planning grants, and 47 applicants were awarded a planning grant. The City Plan is due by June 30, 2018, and requires execution of a contract between the County of Los Angeles and the City of Azusa for Homeless Initiative Planning Grant, which the City Council approved at its December 18, 2017 City Council meeting. The grant awards are based on the number of homeless persons residing in each city at the time of the 2017 Homeless Count. Possible awards are as follows: $70,000 Over 400 people $50,000 100 - 400 people $30,000 Less than 100 people Based on the number of homeless counted in Azusa in 2016, (147 individuals), a grant of $50,000 was awarded to the City. A total of 23 cities in the San Gabriel Valley were funded to develop Homelessness Plans. City Plan The City Plan will assess the resources currently available to address the challenge of homelessness, identify opportunities for City and County collaboration and develop a plan to collaborate in the implementation of identified strategies. The plan will review the Los Angeles County Homeless Initiative Strategies and consider how the City could collaborate and align planning efforts to achieve mutual goals. The County Homeless Initiative Strategies are listed on Attachment 1. Los Angeles County has provided a standardized planning template to complete each city’s plan. The United Way Home for Good Funders Collaborative administered the request for proposal process in partnership with the Los Angeles Homeless Initiative, and held a mandatory orientation meeting on November 29, 2017 in which the Director of Information Technology and Library Services and Senior Management Analyst to the City Manager attended. Consultant Services On November 14, 2017, the Director of Information Technology and Library Services and Senior Management Analyst to the City Manager attended a meeting conducted by the SGVCOG. At the meeting, the Regional Homeless Coordinator communicated the SGVCOG's intent to coordinate a joint Request for Proposals (RFP) in order to procure a qualified consultant to develop homeless plans for member agencies interested in such a partnership. On November 27, 2017, the SGVCOG emailed a template City Homeless Plan Memorandum of Understanding (Attachment 2). A formal commitment from Cities interested in partnering with the SGVCOG was required by December 6, 2017. The SGVCOG advised that it released the RFP the week of November 22, 2017. Proposals were due by December 6, 2017, and an award of contract is expected to go the SGVCOG's Governing Board on January 18, 2018. Once selected, the consultant is expected to meet the following target deadlines in developing the City's Homeless Plan: Approve MOU with SGVCOG January 16, 2018 Page 3 Task Date Draft Plan completed and submitted to SGVCOG for review April 30, 2018 Draft plan submitted to City with SGVCOG recommendations May 15, 2018 City submits draft plan to County May 30, 2018 Final Plan submitted to SGVCOG and City June 15, 2018 City submits final plan to County June 30, 2018 The Consultant will work with each city to develop their plan. The Consultant will be contracted through a single contract with the SGVCOG which will administer the contract and the consultant’s work on behalf of the cities. In addition to the base consultant fee of $38,000, the COG will charge an administrative fee of $1,500 for the SGVCOG's procurement and management of the consultant. Staff is recommending partnering with the SGVCOG, since it has moved forward with development and release of an RFP, saving valuable time necessary to complete the project by the County deadline. Through an extensive evaluation process, the COG will be able to select an experienced and qualified consultant to assist the City in the development of the City’s homeless plan. In addition, having the project coordinated regionally helps to avoid redundancy, as well as facilitates collaboration of planning among localities in the region. FISCAL IMPACT: There is no fiscal impact associated with the recommended actions. Grant funds will be used to pay the SGVCOG’s consultant. Prepared b y: Fiscal Impact Reviewed by: Ann Graf Talika M. Johnson Director of Information Technology & Director of Finance Library Services Prepared by: Reviewed and Approved: Louie F. Lacasella Don Penman Senior Management Analyst Interim Cit y Manager Attachments: 1) County Homeless Initiative Strategies 2) Template City Homeless Plan Memorandum of Understanding with SGVCOG