HomeMy WebLinkAboutE-5 Staff Report - PSA for Armed Security ServicesCONSENT ITEM
E-5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: DON PENMAN, INTERIM CITY MANAGER
FROM: LOUIE F. LACASELLA, SENIOR MANAGEMENT ANALYST
DATE: JANUARY 16, 2018
SUBJECT: REQUEST TO APPROVE PROFESSIONAL SERVICES AGREEMENT WITH
CALIFORNIA METRO PATROL FOR ARMED SECURITY SERVICES
SUMMARY:
In March of 2015, the Metro Gold Line station in the Azusa Downtown area opened and the result has
been an increase in the number of guest visiting the Library and City Hall Campus vicinity. Some of
these visits have resulted in trespassing and incivility behavior in the Library towards Staff and patrons.
During weekdays, the Library remains open to the public past City Hall business hours and as a result
there has also been an increase in activity on the City Hall campus into the evening hours.
The City's primary interest is to ensure the safety of City employees, residents and City guests. In order
to establish a safe environment, the City currently contracts armed security services. In order to ensure
that the City is receiving services at a competitive rate and to comply with the City’s Municipal Code,
the City Council authorized Staff to release a Request for Proposals for qualified firms to provide armed
security services for the Library and City Hall Campus vicinity. The proposed action approves a
Professional Services Agreement with California Metro Patrol for armed security services.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1)Approve a Professional Services Agreement with California Metro Patrol for armed security
services for a not-to-exceed annual amount of $38,000; and
2)Authorize the Interim City Manager to execute the agreement, in a form acceptable to the City
Attorney, on behalf of the City.
Approved
Council Meeting
1/16/2018
Approve PSA with California Metro Patrol
January 16, 2018
Page 2
DISCUSSION:
In March of 2015, the Metro Gold Line station in the Azusa Downtown area opened and the result has
been an increase in the number of guest visiting the Library and City Hall Campus vicinity. Some of
these visits have resulted in trespassing and incivility behavior in the Library towards Staff and patrons.
During weekdays, the Library remains open to the public past City Hall business hours and as a result
there has also been an increase in activity on the City Hall campus into the evening hours.
The City's primary interest is to ensure the safety of City employees, residents and City guests. In order
to establish a safe environment, the City currently contracts armed security services with California
Metro Patrol. In order to ensure that the City is receiving services at a competitive rate and to comply
with the City’s Municipal Code, the City Council authorized Staff to release a Request for Proposals
(RFP) for qualified firms to provide armed security services for the Library and City Hall Campus
vicinity.
The City's main objective in selecting a qualified consultant is to ensure the safety of City employees,
residents and City guests. The primary functions of armed security guards, include, but are not limited to
the following:
• Engage with patrons and visitors (e.g. provide directions).
• Provide a sense of security for patrons and families in the Library.
• Proactively contact and advise individuals regarding prohibited behaviour (e.g. smoking,
urination or drinking in public and violations of Library Patron Conduct Policy).
• Report suspicious or rowdy activities to Azusa Police Department.
• Discourage individuals from prohibited behaviour, gathering/meeting in a disruptive way,
smoking, urination or drinking in public. Assist with crowd control, if necessary.
• Summon and assist law enforcement during enforcement action.
• Patrol the vicinity, which includes the Civic Center, Library, Veterans Freedom Park and Senior
Center.
To assist in this process, RFP for armed security services was published on the City’s website.
Proposals were due on September 21, 2017 and seven (7) firms responded.
An evaluation committee comprised of the representatives from the City’s Library and Police
department were convened to evaluate the seven (7) proposals. The evaluation criteria used was based
on seven (7) categories: Demonstrated Success; Understanding of the City’s Goals; Staff; Familiarity
with Locality; Specific Management Approach; Reputation; and Cost.
The committee selected California Metro Patrol, the City’s current contractor. The committee ranked
California Metro Patrol higher in the areas of Understanding of the City’s Goals and Familiarity with
Locality.
California Metro Patrol has been providing armed security services for the Library and City Hall
Campus vicinity since last year. The firm has experience providing security services for other
governmental agencies and is founded and managed by retired law enforcement professionals.
Approve PSA with California Metro Patrol
January 16, 2018
Page 3
FISCAL IMPACT:
There is no fiscal impact associated with the proposed recommendations. The adopted FY2017-18
budget included $38,000 for armed security services under account #10-90-000-000-6493.
Prepared by: Fiscal Impact Reviewed by:
Louie F. Lacasella Talika Johnson
Senior Management Analyst Director of Finance
Reviewed and Approved:
Don Penman
Interim City Manager
Attachment:
1) Professional Services Agreement with California Metro Patrol