HomeMy WebLinkAboutE- 3 150 KVA Padmount Transformer (07
-, The City of Azusa
Community Services Department*320 N. Orange Place*Azusa, CA 91702
Telephone : (818) 812-5280 *Fax(818) 812-0321
AGENDA ITEM
TO: Honorable Mayor and Members of the City Council
FROM: Geoff Craig,Director of Finance''
VIA: Henry Garcia, City Administrato
DATE: November 24, 1997
SUBJECT: 150 KVA Padmount Transformer
Background
The Light Division requires two padmount transformers that are 150 KVA three phase, to be used
on the project at 654 W. 11`h Street Water Department transformer replacement. Purchasing has
requested and received quotations from five known vendors. The quotes are listed below in terms
of the initial delivered price per unit, inclusive of sales tax.
Purchasing calculated the life cycle operating cost, based on electrical loss data provided by the
vendors as listed below, over fifteen years of use.
Annual 15-Year Total Cost
Vendor Price Cost Cost Col 2 + Col 4 Lead Time
Young& $5,039.04 $825.50 $12,382.50 $17,421.54 22-23 weeks
Company
Southwest $6,244.94 $784.88 $11,773.20 $18,018.14 10 weeks
Power
Wesco $6,339.12 $827.03 $12,405.45 $18,744.57 10-12 weeks
Utility Prod. $4,397.12 $1,208.24 $18,123.60 $22,520.72 17 weeks
Graybar $9,493.53 $1,608.79 $24,131.85 $33,625.38 12 weeks
Honorable Mayor and Members of the City Council
November 20, 1997
Page 2
Although the cost of these transformers from Young & Company would be slightly lower, the
delivery time of twenty-two weeks is unacceptable, thus staff is recommending placing the order
with Southwest Power in the amount of$12,489.88
Recommendation
Staff recommends that, in accordance with the provisions of section 2-536 of the Azusa Municipal
Code, City Council adopts the attached Resolution waiving formal "sealed"bidding, since it
would be impractical due to limited source of supply, and due to the accelerated delivery time,
and awarding the purchase of these transformers to Southwest Power of Santa Fe Springs, CA for
a total delivered price, including sales tax and freight to Azusa, of$12,489.88. Delivery can be
expected in ten weeks.
This item is budgeted in fiscal year 1997-98 under account number 233-400-7401-8168, and the
cost will be moved to the Azusa Water Dept. account, along with associated labor charges, at the
time of installation.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
WAIVING FORMAL SEALED BIDDING AND AUTHORIZING THE
ISSUANCE OF A PURCHASE ORDER AT A TOTAL PAYMENT NOT TO
EXCEED 512,489.88 FOR TWO 150 KVA PADMOUNT TRANSFORMERS
WHEREAS, Section 2-537 of the Azusa Municipal Code requires City purchases over
the amount of$5,000 to be awarded to the lowest responsible bidder after notice, and
WHEREAS, Section 2-536 of the Azusa Municipal Code allows the City Council to
waive formal "sealed" bidding upon finding that the public welfare would be promoted by
dispensing with them, and
WHEREAS,by soliciting written quotations from qualified vendors,the City will have
clearly complied with the intent of Section 2-536 of the Azusa Municipal Code, even though
formal "sealed" bids will not have been solicited.
NOW, THEREFORE,THE CITY COUNCIL OF THE CITY OF AZUSA DOES
HEREBY FIND AS FOLLOWS:
Section 1. That the formal "sealed" bidding process is waived, and
Section 2. That a purchase order, not to exceed $12,489.88 be issued to Southwest
Power, Inc. of Santa Fe Springs, California.
PASSED,APPROVED AND ADOPTED this day of December, 1997
MAYOR
I HEREBY CERTIFY that the foregoing Resolution No. was duly adopted
by the City Council of the City of Azusa, at a regular meeting thereof, held on the day of
December, 1997 by the following vote of the Council.
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
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