HomeMy WebLinkAboutAgenda Packet - September 3, 2013 -CC APPROVED
COUNCIL MEETING
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CONSENT CALENDAR
D-3
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT NEIUBER,HUMAN RESOURCES DIRECTOR
VIA: JAMES MAKSHANOFF, CITY MANAGER
DATE: SEPTEMBER 3,2013
SUBJECT: HUMAN RESOURCES ACTION ITEMS
RECOMMENDATION
It is recommended that the City Council approve the following Personnel Action Requests in accordance with the City of Azusa
Civil Service Rules and applicable Memorandum of Understanding(s).
BACKGROUND
On July 23, 2013 and August 28, 2013, the Personnel Board confirmed the following Department Head recommendation
regarding the following Personnel Action requests.
A. MERIT INCREASE AND/OR REGULAR APPOINTMENT:
DEPARTMENT NAME CLASSIFICATION ACTION/EFF RANGE/STEP
DATE BASE MO SALARY
PD Jennifer Martin Community Service Officer — 07/09/2013 9170/3
Field $4,354.31
UTL Cary Kalscheuer Asst. Director of Customer 07/08/2013 3557/3
Care& Solutions $9,623.24
UTL Thomas Rivera Customer Service 07/03/2013 5174/3
Representative III $4,483.00
UTL Julio Picazo Water Distribution Worker II 07/28/2013 5178/5
$5,122.99
UTL Leopoldo Water Production Operator II 07/26/2013 5185/4
Maldonado $5,279.01
PD Samantha Sutcliffe Police Officer 06/15/2013 6101/2
$5,916.02
B. NEW APPOINTMENT: The following appointments have been requested by department heads pursuant to the Rules
of The Civil Service System.
DEPARTMENT NAME CLASSIFICATION EFFECTIVE RANGE/STEP
DATE BASE MO. SALARY
City Clerk Annette Juarez Administrative Technician TBD after Council 4174/1
Approval $4,060.11
C. FLEXIBLE STAFFING PROMOTION:The following flexible staffing promotional appointments have been requested by
department head(s)pursuant to the Rules of the Civil Service System.
- DEPARTMENT NAME CLASSIFICATION EFFECTIVE RANGE/STEP
FROM/TO DATE BASE MO. SALARY
RFS Eduardo Vazquez From: Park Maint. Worker II 08/01/2013 4174/4
To: Park Maint. Worker III $4,666.89
F. SEPARATION: The following separations are submitted for informational purposes.
DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE
FN Esther Grijalva Accountant 07/21/2013
PD Thomas Corwin Police Officer Trainee 07/30/2013
FISCAL IMPACT
There is no fiscal impact, as positions listed are funded in approved department budgets.
APPROVED
COUNCIL MEETING
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CONSENT CALENDAR
D-9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: SAM GONZALEZ, CHIEF OF POLICE
VIA: JAMES MAKSHANOFF, CITY MANAGER
DATE: SEPTEMBER 3, 2013
SUBJECT: INTEROPERABLE RADIO CONSOLE BASE STATIONS
RECOMMENDATION •
It is recommended that the City Council approve the purchase of radio equipment to
upgrade the Azusa Police Department dispatch center consoles to allow compatibility
with new encrypted radio technology.
BACKGROUND
Homeland Security grants have been utilized during the past several years to purchase
interoperable encrypted portable and mobile radios to allow the police department to
migrate towards this specialized equipment to enhance event and incident management
and strengthen the ability of Law Enforcement Agencies to communicate with each other.
The Police Department now needs to upgrade its dispatch center consoles with this new
radio technology. The following compatible radio equipment is needed to complete the
project:
3 Motorola Dispatch Console Radios and Support Equipment
TOTAL: $ 27,523.08
The Motorola equipment will be purchased from Motorola Solutions, c/o Public Safety
Technologies (dba Communications Center) located at 719 Arrow Grand Circle, Covina,
CA 91722. The purchase of these radios is based on the Master Purchase Agreement
Pricing 2012 - 2015, contract#MA-IS-1240419-1, dated 06/27/12, with pre-negotiated
pricing between Los Angeles County and Motorola, Inc.
FISCAL IMPACT
The purchase of this radio equipment in the amount of$27,523.08 will be funded from
the Asset Seizure Fund,Account No. 28-20-310-041-7135.
PREPARED BY
John Momot, Captain
APPROVED
COUNCIL MEETING
Date, 9 131 a-0 I.'� y or
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CONSENT CALENDAR
D-14
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: SUSAN PARAGAS, DIRECTOR OF FINANCE
VIA: JAMES W. MAKSHANOFF, CITY MANAGER
DATE: SEPTEMBER 3, 2013
SUBJECT: APPOINTMENT OF RETIREE TO TEMPORARILY FILL A CRITICAL POSITION
FOR THE CITY OF AZUSA
RECOMMENDATION
Appoint Esther Grijalva, no earlier than September 9, 2013, as a temporary part-time Accountant and
certify that the appointment is necessary to fill a critical position for the City of Azusa in compliance
with recent state-wide pension reform laws (AB 340).
BACKGROUND
The Public Employees Pension Reform Act (PEPRA)(AB 340 Furutani, Chapter 296, Statutes of 2012)
makes substantial and wide-ranging changes to the public employee pension laws in California. One of
those changes requires retired persons to sit out for at least 180 days before returning to work for an
employer in the same retirement system from which they receive a retirement allowance [Govt. Code
Sect. 7522.56(f)].
An exception can be made if the governing body certifies that the nature of the employment and that the
appointment is necessary to fill a critically needed position and the 180 days has not yet passed. This
also requires governing body approval in a properly noticed public meeting and cannot be placed on a
consent calendar [Govt. Code Sect.7522.56 (f) (1)].
This measure also provides that a retiree that accepted a retirement incentive (e.g., Golden Handshake or
cash incentive) upon retirement must sit out the 180 days and the exception cannot be used [Govt. Code
Sect. 7522.56 (g)].
Page 1 of 2
The City's annual audit is scheduled for the first week in November. In order for the Finance
depaitment to prepare audit schedules in a timely manner, it is critical that they re-employ Esther
Grijalva, to complete bank reconciliations and other audit schedules that she performed as an accountant
before retiring in July 2013. Her vacated position is not expected to be filled, at the soonest, until
November 2013.
FISCAL IMPACT
The expected cost of this part-time special assignment is approximately $2,605 and is offset by
a projected salary savings of $17,370. The Department proposes to utilize Ms. Grijalva for this
special assignment for 4 weeks at no more than a total of 80 hours.
Page 2 of 2
Information Item
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'AZUSA.
CONSENT CALENDAR
D-15
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ART VASQUEZ, CITY TREASURER
DATE: SEPTEMBER 3, 2013
SUBJECT: CITY TREASURER'S STATEMENT OF CASH AND INVESTMENT
BALANCES FOR THE MONTH OF JUNE 2013
RECOMMENDATION:
It is recommended that the Council Members receive, review, and file the City Treasurer's
Report for the City of Azusa for the month of June 2013.
BACKGROUND:
Transmitted herewith is the City Treasurer's Statement of Cash Balances for the City of Azusa
for the month of June 2013. City investments are made in accordance with the City's
Investment Policy adopted and approved with Resolution No. 05 —C16 dated, February 4, 2013,
and Government Code Section 53600 et seq.
FISCAL IMPACT:
The balances of cash, investments, and projected revenues for the next six months are expected
to be sufficient to meet cash disbursement requirements of the City for at least the next six
months.
The change in total cash in bank and investments from May 31, 2013 to June 30, 2013 is a net
increase of$354,689.79.
6 �
CITY OF AZUSA TREASURER'S REPORT
Prepared by: Art Vasquez, Treasurer
Treasury Checking Accounts and Certificates of Deposit June 30,2013
Held in Wells Fargo Bank
Interest or Balance
Face Maturity Account Number
Coupon Description or
Amount " Date or CUSIP
Rate Market Value
Checking Accounts
General Checking Account XXX-XXX1244 127,844.00
Stagecoach Sweep Account DDA XXX-XXX1244 3,813,547.31
Worker's Compensation Checking XXXX-XX3279 0.00
Flexible Reimbursement-Closed Account XXXX-XX5036 0.00
Payroll Checking(ZBA account) XXXX-XX1393 0.00
Police Petty Cash Fund XXX-XXX0334 117.12
Police Detective Petty Cash Fund XXX-XXX2231 4,448.55
DACA Account-ISO Collateral-Closed/Transferred to General Checking XXXX-XX2015 0.00
Section 108
0.970% Choice IV-Public Fund Account XXX-XXX2239 30,834.20
Covington Endowment
WF13 Advantage Heritage Money Market Fund(rated AAAm/Aaa) WFB XXXX7554 20,512.13
100,000 05/12/14 1.400% Certificate of Deposit Discover Bank DE Matures 5/12/14 CUSIP 254670D66 100,705.40
TOTALS WELLS FARGO BANK ACCOUNTS 4,098,008.71
Page 1
CITY OF AZUSA TREASURER'S REPORT
Prepared by: Art Vasquez,Treasurer
June 30,2013
Market Price Interest Received
Coupon Maturity Settlement Market
Broker Face Amount Description Rate Date Acct/Cusip No. Date Principal** (Changes Value*** Fiscal Year to
Monthly) Date*
City of Azusa Investments - Certificates of Deposit-FDIC Insured
CERTIFICATES OF DEPOSIT SOLD OR MATURED DURING FISCAL YEAR 5,912.25
Wachovia Sec 100,000.00 Ally Bank 1.100% 09/08/14 02005QTS2 09/07/11 100,000.00 100.862 100,862.00 1,100.00
Wachovia Sec 100,000.00 Ally Bank UT 95.000% 02/08/15 02005QYS6 02/08/12 100,000.00 100.855 100,855.00 952.60
Wachovia Sec 250,000.00 American Express Centurion 1.250% 06/09/14 02587DAX6 06/06/11 250,000.00 100.726 251,815.00 3,125.00
Wachovia Sec 200,000.00 Bank Hapoalim NY 1.000% 07/24/15 06251AYD6 07/24/12 200,000.00 100.575 201,150.00 1,008.22
Wachovia Sec 200,000.00 Bank of China New York 0.600% 01/06/14 06425H4T0 07/05/12 200,000.00 100.040 200,080.00 604.93
Wachovia Sec 200,000.00 Barclays Bank of Delaware 1.600% 01/11/16 06740KFS1 01/11/12 200,000.00 101.829 203,658.00 3,208.77
Wachovia Sec 200,000.00 BMW Bank of North America 1.350% 09/23/14 05568PR90 09/23/11 200,000.00 100.867 201,734.00 2,700.00
Wachovia Sec 200,000.00 CIT Bank SLC 1.450% 11/14/14 17284AH43 11/14/11 200,000.00 101.188 202,376.00 2,900.00
Wachovia Sec 200,000.00 Compass Bank Birmingham AL 1.000% 12/29/14 2045IPACO 06/29/12 200,000.00 100.443 200,886.00 1,002.74
Wachovia Sec 245,000.00 Everbank Jacksonville FL 0.500% 11/29/12 29976DQC7 11/29/12 245,000.00 99.990 244,975.50
Wachovia Sec 200,000.00 Goldman Sachs Group,Inc. 1.200% 03/07/16 38143ALTO 03/07/12 200,000.00 100.061 200,122.00 2,400.00
Wachovia Sec 200,000.00 Huntington National Bank 0.750% 12/08/14 446438QL0 06/08/12 200,000.00 100.443 200,886.00 1,500.00
WFB 200,000.00 JP Morgan Chase 0.500% 02/16/16 48124JSS8 02/15/13 200,000.00 99.495 198,990.00
First Clearing Corp 245,000.00 Key Bank National Association 0.450% 03/13/15 49306SRHI 03/13/13 245,000.00 99.711 244,291.95
Wachovia Sec 200,000.00 Merrick Bank South Jordan UT 0.900% 01/25/16 59012YU96 07/25/12 200,000.00 100.557 201,114.00 1,652.09
Wachovia Sec 100,000.00 Metlife Bank,NA 1.300% 10/28/13 591557FH1 10/21/10 100,000.00 100.326 100,326.00 1,300.00
Wachovia Sec 245,000.00 Mizuho Corp Bank USA 0.500% 12/12/13 60688TGZ6 12/12/12 245,000.00 100.106 245,259.70
Wachovia Sec 200,000.00 Safra National Bank 0.800% 06/29/15 786580T83 07/28/12 200,000.00 100.612 201,224.00 1,459.73
Wachovia Sec 200,000.00 Sallie Mae Bank Murray UT 1.100% 08/10/15 795450NT8 08/08/12 200,000.00 100.548 201,096.00 1,109.04
Wachovia Sec 200,000.00 Sovereign Bank FSB 0.700% 06/20/14 84603MZ66 06/20/12 200,000.00 100.258 200,516.00 1,400.00
Wachovia Sec 200,000.00 State Bank of India NY 1.250% 06/22/15 856284F74 06/22/12 200,000.00 100.689 201,378.00 2,500.00
Wachovia Sec 245,000.00 Webster Bank NA 1.000% 12/12/17 94768NJD7 12/12/12 245,000.00 99.623 244,076.35 1,221.64
Wachovia Sec 245,000.00 Wells Fargo Bank WFCO 0.950% 02/28/18 94986TMB0 02/27/13 245,000.00 98.471 241,253.95 567.53
TOTALS 4,575,000.00 4,575,000.00 4,588,925.45 37,624.54
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CITY OF AZUSA TREASURER'S REPORT
Prepared by: Art Vasquez,Treasurer
June 30,2013
Market Price Interest Received
Coupon Maturity Settlement Market
Broker Face Amount Description Rate Date Acct/Cusip No. Date Principal** (Changes Value*** Fiscal Year to
Monthly) Date*
City of Azusa Investments - AAA Rated Federal Agency Bonds
BONDS CALLED OR MATURED DURING FISCAL YEAR 125,265.00
Gilford Sec 1,000,000 FFCB 0.710 07/19/16 0.710% 07/19/16 3133EAYQ5 07/23/12 1,000,000.00 99.615 996,150.00 3,471.11
Gilford Sec 1,000,000 FFCB 0.770 6/15/17 0.770% 06/15/17 3133EC5L4 12/05/12 999,300.00 97.683 976,830.00 3,850.00
Gilford Sec 1,000,000 FFCB 0.875 06/14/16 0.875% 06/14/16 3133EAUE6 06/14/12 1,000,000.00 100.004 1,000,040.00 8,750.00
Gilford Sec 1,000,000 FFCB 0.900 12/26/17 0.900% 12/26/17 3133ECB45 12/26/12 999,500.00 97.567 975,670.00 4,500.00
Gilford Sec 1,000,000 FFCB 0.980 09/18/17 0.980% 09/18/17 3133EAX29 09/20/12 1,000,000.00 98.087 980,870.00 4,845.56
Gilford Sec 1,000,000 FFCB 1.030 3/12/18 1.030% 03/12/18 3133ECHS6 03/12/13 1,000,000.00 97.461 974,610.00
RBC Dain Rauscher 1,000,000 FFCB 1.050 3/14/18 1.050% 03/14/18 3I33ECJ39 03/14/13 999,500.00 97.990 979,900.00
Higgins 1,000,000 FFCB 1.100 06/20/17 1.100% 06/20/17 3133EAVA3 06/20/12 1,000,000.00 97.660 976,600.00 11,000.00
Gilford Sec 1,000,000 FHLB.085 07/24/17 0.850% 07/24/17 313380WR4 10/24/12 1,000,000.00 97.651 976,510.00 2,125.00
Gilford Sec 1,500,000 FHLB 0.800 05/23/17 0.800% 05/23/17 313381AN5 11/23/12 1,500,000.00 97.781 1,466,715.00 6,000.00
Gilford Sec 1,000,000 FHLB 0.850 08/15/17 0.850% 08/15/17 313381Z24 02/15/13 1,000,000.00 97.971 979,710.00
Gilford Sec 1,000,000 FHLB 0.980 11/15/17 0.980% 11/15/17 3133817D1 11/15/12 1,000,000.00 98.155 981,550.00 4,900.00
WFB 1,000,000 FHLB 1.00001/30/18 1.000% 01/03/18 313381TW5 01/30/13 1,000,000.00 97.771 977,710.00
Wachovia Sec 1,000,000 FHLB 1.250 07/29/14 1.250% 07/29/14 313370YK8 09/17/10 1,000,000.00 101.083 1,010,830.00 12,500.00
Higgins 1,000,000 FHLB 1.375 6/27/18 1.375% 06/27/18 3I3383JP7 6/27/2013 1,000,000.00 98.034 980,340.00
Higgins 1,000,000 FNMA 1.050 05/25/18 1.050% 05/25/18 3135G0XK4 05/30/13 1,000,000.00 97.169 971,690.00
TOTALS 16,500,000 16,498,300.00 16,205,725.00 187,206.67
WFB-CITY THIRD PARTY CUSTODIAL TRUST ACCT 0.070% N/A N/A N/A 5,272,657.94 100.000 5,272,657.94 1,653.17
LAIF-CITY LOCAL AGENCY INVESTMENT FUND 0.286% N/A N/A N/A 17,287,395.55 100.000 17,287,395.55 54,221.03
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CITY OF AZUSA TREASURER'S REPORT
Prepared by: Art Vasquez, Treasurer
June 30,2013
Market Price
Coupon Maturity Settlement Market Interest Received
*
Broker Face Amount Description Acct/Cusip No. Principal** (Changes ***
Rate Date Date Value Fiscal Year to Date
Monthly)
Light&Water Fund Investments - Certificates of Deposit- FDIC Insured
CERTIFICATES OF DEPOSIT SOLD OR MATURED DURING FISCAL YEAR (5,592.63)
Wachovia Sec 245,000.00 Bank Baroda NY 0.550% 10/16/13 060624PQ0 10/16/12 245,000.00 100.014 245,034.30
Wachovia Sec 40,000.00 Bank Hapoalim NY 1.000% 07/24/15 06251AYD6 07/24/12 40,000.00 100.575 40,230.00 328.76
Wachovia Sec 40,000.00 Bank of China NY 0.850% 02/03/14 06425HYW0 02/01/12 40,000.00 100.301 40,120.40 695.49
Wachovia Sec 40,000.00 BMW Bank of NA 1.350% 04/27/16 05568PW45 04/27/12 40,000.00 100.629 40,251.60 1,232.38
Wachovia Sec 40,000.00 Compass Bank Birmingham AL 0.900% 06/30/14 20451PAB2 06/29/12 40,000.00 100.256 40,102.40 393.53
Wachovia Sec 200,000.00 Discover Bank Greenwood DE 1.050% 05/11/15 254671AR1 05/09/12 200,000.00 100.620 201,240.00 2,100.00
Wachovia Sec 240,000.00 Enerbank USA 5.000% 09/14/14 29266NUY1 06/14/12 240,000.00 100.260 240,624.00 864.66
Wachovia Sec 240,000.00 First National Bank of Omaha 0.500% 01/10/14 332135EZ1 10/10/12 240,000.00 99.974 239,937.60 598.36
Wachovia Sec 200,000.00 GE Capital Financial Inc. 1.250% 05/18/16 36160XD87 05/18/12 200,000.00 99.844 199,688.00 2,500.00
Wachovia Sec 235,000.00 GE Capital Retail Bank 1.050% 04/27/15 36157PCW7 04/27/12 235,000.00 100.241 235,566.35 2,467.50
Wachovia Sec 40,000.00 Goldman Sachs Group,Inc. 0.850% 02/03/14 38143AJB2 02/01/12 40,000.00 100.172 40,068.80 1,097.32
Wachovia Sec 40,000.00 Huntington National Bank 0.750% 12/08/14 446438QL0 06/08/12 40,000.00 100.443 40,177.20 546.58
Wachovia Sec 40,000.00 Safra National Bank 0.800% 06/29/15 786580T83 07/28/12 40,000.00 100.612 40,244.80 372.61
Wachovia Sec 40,000.00 Sovereign Bank FSB 0.700% 06/20/14 84603MZ66 06/20/12 40,000.00 100.258 40,103.20 473.32
Wachovia Sec 40,000.00 State Bank of India NY 1.250% 06/22/15 856284F74 06/22/12 40,000.00 100.689 40,275.60 834.25
TOTALS 1,720,000.00 1,720,000.00 1,723,664.25 8,912.13'
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CITY OF AZUSA TREASURER'S REPORT
Prepared by: Art Vasquez,Treasurer
June 30,2013
Market Price Interest Received
Coupon Maturity Settlement * Market
Broker Face Amount Description Acct/Cusip No. Principal (Changes Fiscal Year to
Rate Date Date Monthly) Value*** Date*
Light&Water Fund Investments - AAA Rated Federal Agency Bonds
BONDS CALLED OR MATURED DURING FISCAL YEAR 51,388.16
Gilford Sec 1,000,000.00 FFCB 0.730 03/13/17 0.730% 03/13/17 3133ECHG2 03/13/13 1,000,000.00 98.358 983,580.00
Gilford Sec 655,172.41 FHLB 0.720 08/08/16 0.720% 08/08/16 3133805K9 08/08/12 654,844.82 99.425 651,405.17
WFB 1,000,000.00 FFCB 0.690 09/26/16 0.690% 09/26/16 3133EAZ76 09/26/12 1,000,000.00 99.444 994,440.00 3,450.00
WFB 1,000,000.00 FFCB 0.620 10/24/16 0.620% 10/24/16 3133EA5V6 10/24/12 1,000,000.00 99.196 991,960.00 3,100.00
Gilford Sec 1,000,000.00 FFCB 0.820 07/11/17 0.820% 07/11/17 3133EA4H8 10/12/12 999,000.00 97.669 976,690.00 2,027.22
Gilford Sec 1,000,000.00 FFCB 0.980 09/18/17 0.980% 09/18/17 3133EAX29 09/18/12 1,000,000.00 98.087 980,870.00 4,900.00
Gilford Sec 1,000,000.00 FHLB 1.000 02/27/18 1.000% 02/27/18 3133823D3 02/27/13 1,000,000.00 97.717 977,170.00
Higgins Capital 1,000,000.00 FHLB 0.900 06/20/18 0.900% 06/20/18 313383EM9 06/20/13 994,500.00 97.742 977,420.00
TOTALS 7,655,172.41 7,648,344.82 7,533,535.17 64,865.38
WFB-L&W THIRD PARTY CUSTODIAL TRUST ACCT 0.790% N/A N/A N/A 423,042.72 100.000 423,042.72 196.47
Market Price Interest Received
Market
CITY OF AZUSA and LIGHT&WATER RATE STABLIZATION Principal** (ChangesFiscal Year to
Value***
Monthly) Date*
TOTAL INVESTMENTS IN FEDERAL AGENCIES,CD's,WFB INSTITUTIONAL TRUSTS,and LAIF 53,424,741.03 53,034,946.08 354,679.39
*The Interest reflects earnings received from July 1,2012.
**The"Principal"column reflects the balance on the last day of the month or the"historical cost"spent to purchase a security.
***The"Market Value" is the current price at which a security can be traded or sold.
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