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HomeMy WebLinkAboutE-4 Staff Report - Specification Revision and Title Change IS ManagerCONSENT ITEM E-4 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: DON PENMAN, INTERIM CITY MANAGER FROM: TANYA BRAGG, DIRECTOR OF HUMAN RESOURCES AND RISK MANAGEMENT DATE: FEBRUARY 20, 2018 SUBJECT: CLASS SPECIFICATION REVISION AND TITLE CHANGE – INFORMATION SYSTEMS MANAGER SUMMARY: On February 13, 2018, the Personnel Board met and approved the attached revised classification specification and title change for Information Systems Manager. The proposed action approves these revisions. RECOMMENDATION: Staff recommends the City Council take the following action: 1)Approve the attached classification specification revisions and title change for the Information Systems Manager position. DISCUSSION: The position of Information Systems Manager is an existing position in the Azusa Middle Management Association (AMMA) Bargaining Unit. There is a need to fill this position in order to continue to maintain quality service levels to Azusa residents. In order to have a successful competitive recruitment to attract the most qualified candidates, it is necessary to make revisions to the existing classification specification language and title. Revisions are also necessary to reflect the current essential job functions, qualifications, and required experience of the position. APPROVED CITY COUNCIL 2/20/2018 Classification Specification Revision and Title Change – Information Systems Manager February 20, 2018 Page 2 Upon retirement of the incumbent filling the Information Systems Manager position in the Police Department, the department decided to review the existing classification specification to ensure the duties of the position were reflected accurately. Upon review, it was determined that in order to attract the best candidates for the position it is necessary to distinguish that this position works in the Police Department in not only the title, but throughout the classification specification. In addition to the updates in regards to specifying this position works for the Police Department, there were also changes made to the qualification guidelines. All personnel that work in the Police Department must undergo a thorough background investigation including, but not limited to a psychological evaluation, polygraph and medical examination. The number of years of experience was revised to reflect the duties of this position. This position will be responsible for the systems that affect the Police Department only. The Information Technology and Network Systems Manager position will be responsible for citywide systems and networking and therefore the years of experience reflected in that position is greater. By making the change to the years of experience the City is also able to widen the candidate pool and is able to be more inclusive. This recommendation was reviewed and approved by the Azusa Middle Management Employees Association (AMMA) bargaining unit. There is no recommended change to the position’s salary at this time. FISCAL IMPACT: Funding for this position has been included in the adopted budget for Fiscal Year 2017/2018. Prepared by: Reviewed and Approved: Kelsey Kenz Tanya Bragg HR/Risk Management Analyst Director of Human Resources and Risk Management Reviewed and Approved: Reviewed and Approved: Louie F. Lacasella Don Penman Senior Management Analyst Interim City Manager Attachment: 1) Classification Specification: Police Department Information Systems Manager Date Adopted: 8/16/99 Class Code: 2311 Date Revised: 02/20/2018 CITY OF AZUSA POLICE DEPARTMENT INFORMATION SYSTEMS MANAGER DEFINITION Under general direction, plans, directs, and coordinates the activities of the Police Department’s information and telecommunications systems, develops, installs, operates, maintains and repairs complex business information and telecommunications systems serving the Police Department; works cooperatively with other City departments, Police Department’s, State and County Officials regarding public safety systems; and performs related duties as required. CLASS CHARACTERISTICS This position reports to the Chief of Police or designees and is responsible for development and administration of the Police Department’s management information and telecommunications systems. The incumbent shall exercise independent judgment, wisdom, common sense and initiative in establishing efficient and effective departmental operations consistent with department policies and administrative guidelines. ESSENTIAL FUNCTIONS Plans, develops and coordinates the efforts of users and Information Services staff to establish, maintain and improve computer and telecommunication systems within the Police Department. Confers with the City Director of Information Services on policies and programs and coordinates activities with other City departments and outside agencies. Establishes division goals and policies in accordance with the Police Department’s mission and service level objectives; prioritizes and supervises the implementation of these goals and objectives. Initiates new systems and modifications and/or enhancements to existing systems. Plans for the configuration, acquisition and integration of additional computer and telecommunications equipment. Analyzes, evaluates, selects and oversees the installation of hardware and software systems to be used on computer systems and networks. Reviews information system specifications and assists with complex design, development and implementation projects. ATTACHMENT 1 Establishes budget priorities based upon revenue and expenditure trends, making adjustments as necessary. Directs division budget preparation and control. Selects, plans and directs the work of professional, technical and clerical staff. Monitors trends and technical development in the computer, telecommunication and public safety fields and implements changes in Police Department systems when advantageous. MARGINAL FUNCTIONS These are position functions which may be changed, deleted, or reassigned to accommodate an individual with a disability. QUALIFICATIONS GUIDELINES Any combination of education and/or experience that has provided the knowledge, skills and abilities necessary for satisfactory job performance. Example combinations include, but are not limited to: Education and/or Experience A bachelor's degree in information systems, telecommunications, computer science, or a related field. Two years of recent experience in the analysis, design and implementation of data processing or management information systems and procedures, including the establishment of internal controls, staff training and supervision. Knowledge and Skills Level Thorough knowledge of techniques of information systems development, design and analysis; design and operation of various computer hardware and software systems on minicomputer, microcomputer, telecommunication and networking equipment; Microsoft Server and client software; fourth generation computer languages and client-server computing strategies; office automation products; project management; budget preparation and administration; computer application packages used in public safety; management principles and techniques; leadership, management and supervision. Geographic Information Systems experience is desirable. Ability to communicate clearly and concisely, both orally and in writing; establish and maintain effective relationships with supervisors, fellow employees and the public; research and prepare complex and technical reports on information systems; analyze informational requirements and needs, examine alternatives, and develop and implement comprehensive plans to meet the Police Department’s current and future automation needs/services; plan, manage and coordinate the operation and maintenance of the Police Department’s Information Services Division; design and implement computer systems; work effectively with users and staff; understand, apply, explain and implement policies and procedures; develop, interpret and apply rules and regulations; implement policy decisions effectively; select, train, evaluate and supervise the Police Department’s Information Services Division staff; respond to emergencies and problems effectively in a 24/7 operation; interpret financial statements and cost accounting reports. SPECIAL REQUIREMENTS Possession of and ability to maintain a valid Class C California Driver’s License and a satisfactory driving record. Ability to successfully pass a thorough background investigation including but not limited to a psychological examination, polygraph and medical examination. Environmental Conditions Work is performed primarily in a standard office setting; incumbents may be required to work extended hours including evenings and weekends from time-to-time. Physical Conditions Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.