Loading...
HomeMy WebLinkAboutE-09 Staff Report - Utilities Financial Services Analyst CONSENT ITEM E-9 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: TANYA BRAGG, DIRECTOR OF HUMAN RESOURCES AND RISK MANAGEMENT DATE: APRIL 16, 2018 SUBJECT: CREATION OF NEW CLASSIFICATION – UTILITIES FINANCIAL SERVICES ANALYST BACKGROUND: On April 10, 2018, the Personnel Board met and approved the creation of a new classification, Utilities Financial Services Analyst. The proposed action approves class specification for the newly created classification. RECOMMENDATION: Staff recommends City Council take the following action: 1)Approve the attached class specification for the newly created classification of Utilities Financial Services Analyst. ANALYSIS: The Utilities Department maintains a 63.8 million dollar budget including Consumer Services, Electric, Public Benefit Program, and Water funding. This position will provide accounting and financial analytical support for the utility which will include performing accounting, financial, budgeting, purchasing, rate design, project economics, contract administration and other related business. This position will report to the Utilities Administrative & Financial Services Manager. In an effort to help manage these different accounting functions, the Utilities Financial Services Analyst position is being created. APPROVED CITY COUNCIL 4/16/2018 Creation of New Classification – Utilities Financial Services Analyst April 16, 2018 Page 2 The recommended salary range for this new classification is coded as 3306 and the recommended monthly salary is as follows: Step 1 Step 2 Step 3 Step 4 Step 5 $5,450.62 $5,729.88 $6,131.93 $6,472.61 $6,813.26 This position has been reviewed by the Azusa Middle Management Association (AMMA) Bargaining Unit and approval was granted. FISCAL IMPACT: Funding for this new position was included in the adopted budget for Fiscal Year 2017/2018. Prepared by: Reviewed and Approved: Kelsey Kenz Tanya Bragg HR/Risk Management Analyst Director of Human Resources and Risk Management Reviewed and Approved: Reviewed and Approved: Louie F. Lacasella Sergio Gonzalez Senior Management Analyst City Manager Attachment: 1) Classification Specification: Utilities Financial Services Analyst Adopted: Salary Range: 3306 CITY OF AZUSA UTILITIES FINANCIAL SERVICES ANALYST DEFINITION Reporting to the Utilities Administrative & Financial Services Manager, this is a professional position in the Light & Water department responsible for providing accounting and financial analytical support for the utility. This support will include, but not be limited to, performing accounting, financial, budgeting, purchasing, rate design, project economics, contract administration and other related business functions. The Utilities Financial Services Analyst performs a wide variety of complex analytical and administrative duties in support of assigned functions within the department. See Essential Functions below for further detail. ESSENTIAL FUNCTIONS As assigned, this position shall perform all, or parts, of the following activities: Assist with Annual Departmental Budget preparation, administration and monitoring, including, but not limited to: transfers and amendments; compile supporting documentation for budget development and year-end carryover; monitor and analyze monthly expenditures/revenues and preparing periodic budget variance analysis and reports. Assist with analytical and other support for the utility’s rate design and cost-of-service studies: perform economic analysis on consumption and demand based on customer profiles; assist in evaluating the economics of various capital improvement projects and forecasts; conduct research and assist in building analytical models for evaluating business changes impacting the utilities; assist in developing computerized spreadsheets and custom design spreadsheets for project analysis and reporting. Review Accounts Payables against Budget and Purchase Orders and record accounting entries for the Light & Water department; maintain vendor payment files; prepare and issue purchase order requisitions and annual blanket purchase orders; track budget balances and purchase order balances against actual payments to ensure compliance with purchasing and budgetary policies; and follow up with City’s Finance department on payment status as necessary. Prepare monthly invoices to ALW building tenants; compile expenses and utilities charge and prepare additional rent statements; consolidate monthly facilities, administrative, and finance activities in periodic Management reports; Review completed work order project files for water and electric divisions; prepare demands for refunding deposits to customers as necessary; and prepare journal entries to record project labor, materials, installation and removal of utility assets. Provide support for the Customer Care & Solutions Division consistent with their needs and the business skill set for this position. Other duties may include, but not be limited to: Perform periodic internal control assessments of cash related control procedures to reduce organizational risk. ATTACHMENT 1 Class Specification Utilities Financial Services Analyst 2 Maintain database of departmental contracts including summary statistics. Assist with division and/or department payroll functions. Generate special reports from database to support cost of service studies, bond disclosure reports and/or other data requests; and Assist with project accounting and reporting in compliance with federal grant fund requirements. CLASS CHARACTERISTICS This single position class receives general supervision from the Utilities Administrative & Financial Services Manager and is responsible for performing assignments in the areas of accounting, financial analysis and reporting, budget preparation and budget monitoring, purchasing/procurement, economic evaluations, auditing, contract administration, data compilation/analysis, debt issues/disclosures and other related tasks, including the preparation of recommendations and reports. QUALIFICATION GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include: The equivalent to a Bachelor’s Degree from an accredited college or university with major course work in in public administration, business administration, economics, finance, or a closely related field. Post graduate work is preferred. Experience in analyzing and reporting the Annual Budget for a utility and/or governmental jurisdiction is highly desirable. Four years of increasingly responsible accounting, financial analysis, business report development, and/or budgetary experience, preferably in a public utilities or local government. Post graduate work may be substituted on a year for year basis for experience not to exceed two years. Knowledge and Skills Knowledge of principles and practices of accounting related to GASB and GAAP; principles and practices of public administration; principles and practices related to budget programs and payment systems; operations and functions of local government and public utilities; computer equipment, data processing programs such as word processing , spreadsheet and database applications, and sophisticated office machines; methods and techniques used in public sector budget administration and analysis; research and report preparation and basic statistics; and report writing and correspondence preparation techniques. Ability to compile and analyze technical and statistical information and data; understand, research, and interpret local governmental and utilities policies and procedures; collect, analyze, interpret and apply data to assigned projects; timely manage projects and assignments; prepare reports, studies, and other required material; ability to work cooperatively with other internal and external individuals; make presentations before boards, commissions, and groups; make accurate statistical and/or mathematical computations; identify problems and issues; analyze situations accurately and take effective action; prepare and maintain clear, concise, and complete records and reports; and communicate effectively both verbally and in writing. Class Specification Utilities Financial Services Analyst 3 MARGINAL FUNCTIONS These are position functions which may be changed, deleted, or reassigned to accommodate an individual with a disability. SPECIAL REQUIREMENTS Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record. Physical, Mental and Environmental Working Conditions Position requires prolonged sitting and regular standing, walking, reaching, twisting, turning, kneeling, bending squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. Additionally, the need to lift, drag and push files, paper and documents weighing up to 20 pounds is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.