HomeMy WebLinkAboutD-01 Staff Report - Refuse Rate AdjustmentSCHEDULED ITEM
D-1
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: LOUIE F. LACASELLA, SENIOR MANAGEMENT ANALYST
DATE: MAY 7, 2018
SUBJECT: DIRECTION REGARDING ORGANICS WASTE RECYCLING PROGRAM RATES
AND AUTHORIZATION TO SCHEDULE AND NOTIFY PROPERTY OWNERS OF
PUBLIC HEARING FOR REFUSE RATE ADJUSTMENT ON JULY 16, 2018
BACKGROUND:
The City has an Exclusive Franchise Agreement with Athens Services (Franchised Hauler) for refuse
collection and recycling services. Each year refuse rates are adjusted to reflect changes in the cost of
doing business and pass through changes in disposal costs. In addition, the Franchised Hauler may
request a rate adjustment due to extraordinary increases in operating costs arising out of new laws,
mandates, or other conditions affecting costs (e.g., insurance). Pursuant to Proposition 218, all refuse
rate adjustments must be approved at a public hearing with a notice to the public 45 days in advance of
the hearing. At the January 16, 2018 City Council meeting, the City Council approved a compliance
action plan outlining the City’s intent to comply with Assembly Bill (AB) 1826 (Mandatory Commercial
Organics Recycling), through the implementation of an organics waste recycling program, which
includes authorizing organics rates at the annual refuse rate adjustment. At the April 2, 2018 City Council
meeting, the City Council received a presentation from Athens Services regarding their proposed
organics program, rate structure and alternative rate structures for the City Council to consider. The
recommended actions requests that the City Council provide direction to Staff regarding which organics
rate structure to implement and set the annual refuse rate adjustment public hearing for the July 16, 2018
City Council meeting, which requires Staff to mail notices of the public hearing to all property owners.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1) Provide direction to Staff regarding which organics rate structure to implement;
2)Set the annual refuse rate adjustment public hearing for July 16, 2018; and
3)Direct Staff to mail a 45-day advanced notice of the public hearing to all property owners to
consider the annual refuse adjustment, which include rates for organic services.
APPROVED
CITY COUNCIL
5/7/2018
FY 2018/19 Refuse Rate Adjustment
May 7, 2018
Page 2
ANALYSIS:
Refuse from residential and commercial properties in the City is collected by Athens Services and taken
to Athens’ Material Recovery Facility (MRF) where most recyclables are removed. The residual waste is
then transported by Athens to a landfill designated by the City (based on the Franchise Agreement the
City has what is called, flow rights). Following the closure of Puente Hills Landfill on October 31, 2013,
the City directed Athens to utilize the Mid-Valley Landfill in the City of Rialto.
Refuse rates are comprised of four components: (1) processing/disposal fees; (2) service fees; (3)
franchise fees; and (4) AB 939 fees. Residential rates include a fifth component: uncollectable accounts
and customer service charges (since the City bills residential customers directly). Each year refuse rates
are adjusted to reflect changes in the cost of doing business, as measured by fluctuations in the Consumer
Price Index (CPI), published by the U.S. Department of Labor, Bureau of Labor Statistics, for the Los
Angeles, Long Beach, San Bernardino Standard Metropolitan Statistical Area and to account for
increases in disposal costs.
Pursuant to the City’s franchise agreement with Athens, disposal costs are passed through to the
ratepayers automatically. The cost of disposal at the Mid-Valley Landfill where the City’s waste is
disposed of is anticipated to increase from $30.32 to $31.26 per ton.
As approved by the City Council in 2016, an adjustment of 0.91% due to the new minimum wage law
(which was phased in) is applied to this adjustment period. In addition, starting with the FY 2015/16 rate
adjustment period, an incremental transportation cost was added to per ton disposal costs to help Athens
recover the increase in transportation costs to divert waste to Mid-Valley after the closure Puente Hills
Landfill; this portion of the disposal cost is subject to CPI as well. Athens is not requesting any other rate
adjustments due to extraordinary increases in operating cost at this time.
According to the U.S. Department of Labor, Bureau of Labor Statistics, the CPI increased by 3.51% from
January 2017 to January 2018. However, even given the increases in CPI and the minimum wage
adjustment, most rates are scheduled to decrease. This is due to lower tonnage compared to past years.
The proposed FY 2018/19 rates (Attachment 1), are summarized below in Table 1:
FY 2018/19 Refuse Rate Adjustment
May 7, 2018
Page 3
TABLE 1
July-June July-June
2017-2018 2018-2019
SERVICES Current Proposed Change
Total Monthly
Rate
Total Monthly
Rate % $
Residential Barrel Service $25.98 $25.96 -0.06% ($0.02)
Multifamily Bin $23.02 $22.37 -2.82% ($0.65)
Commercial Bins
Size - 3 Cubic Yards
1 Day/Week $131.65 $132.19 0.41% $0.54
2 Days/Week $198.71 $196.93 -0.89% ($1.78)
3 Days/Week $265.82 $261.75 -1.53% ($4.06)
4 Days/Week $332.75 $326.39 -1.91% ($6.36)
5 Days/Week $400.00 $391.33 -2.17% ($8.67)
6 Days/Week $531.67 $523.51 -1.53% ($8.16)
Size - 2 Cubic Yards
1 Day/Week $115.98 $117.58 1.38% $1.60
2 Days/Week $169.63 $170.10 0.28% $0.47
3 Days/Week $223.05 $222.36 -0.31% ($0.69)
4 Days/Week $277.61 $275.84 -0.64% ($1.77)
5 Days/Week $330.77 $327.83 -0.89% ($2.95)
Size - 1.5 Cubic Yards
1 Day/Week $88.41 $89.67 1.43% $1.27
2 Days/Week $149.04 $150.35 0.88% $1.31
3 Days/Week $208.84 $210.15 0.63% $1.31
Size - 30 Cubic Yards* $415.80 $433.00 4.14% $17.20
*Rate includes 1 Ton of Waste Processed at Material Recovery Facility (MRF)
On November 5, 1996, the people of the State of California voted in favor of Proposition 218, the “Right
to Vote on Taxes Act.” Proposition 218 added Articles 13C and 13D to the California Constitution
implementing restrictions on methods by which local governments can create or increase taxes, fees and
charges without taxpayer consent. Specifically, Proposition 218 requires the City to provide certain
notification of new or increased assessments, charges and user fees, and in certain cases, requires a
balloting and election of property owners prior to implementing any new or increased assessments,
charges and user fees.
The proposed rate adjustments are slated to go into effect July 1, 2018. Athens has reviewed and is in
agreement with the rate calculations as proposed.
Proposed Organic Waste Recycling Program
Building upon the requirements of Assembly Bill (AB) 341 (Mandatory Commercial Recycling), which
mandated commercial waste recycling, the State of California is now mandating organic recycling under
AB 1826. In addition to impacting businesses and large multi-family complexes, the City is required by
state law to implement an organic waste recycling program “that is appropriate for that jurisdiction and
designed specifically to divert organic waste generated by businesses” that are required by AB 1826 to
implement organic waste recycling. The City is also now responsible for reporting on the progress of
implementing the program as part of its annual report due to CalRecycle. The program required to be
implemented by cities targeted to commercial organic waste generators may include, but is not limited to,
implementing a mandatory commercial organic waste recycling ordinance, enforcement provisions, or
FY 2018/19 Refuse Rate Adjustment
May 7, 2018
Page 4
requiring a program through a franchise agreement. The City provided CalRecycle, the AB 1826
compliance action plan approved by the City Council at the January 16, 2018 City Council meeting,
which included a definite time line for implementation. If the City is perceived as not making a “good
faith effort” to comply with the law, the City could be potentially exposing itself to fines of up to $10,000
per day for non-compliance.
As discussed at the April 2, 2018 City Council meeting, Athens’ proposed Organic Waste Recycling
Program will consist of Athens offering organic waste recycling services to businesses that are required
to implement an organic waste recycle program under AB 1826, and may charge businesses that utilize
such services, rates approved by the City Council. Additionally, the program will consist of Athens
reporting of organic waste generators, compiling information regarding organic waste recycling facilities,
conducting public education and outreach.
To ensure the program is in compliance with AB 1826, Athens will divert the food/organic waste and
transport it to a composting facility, (instead of a landfill), and turn it into useful by-products such as soil
amendments and fertilizers. The implementation process will include delivery of all containers, training
of all staff members in English and Spanish, and posters indicating what types of materials will be
collected. The materials will be collected, taken to the Valley MRF and transferred via semi-truck to
American Organics, an Athens Facility in Victorville for composting.
Materials accepted in Food Waste/Composting Bin include: spoiled fruits and vegetables, kitchen prep
trimmings, leftover plate scrapings, meat scraps and bones, waxed cardboard and paper, napkins, paper
towels, paper plates, paper milk cartons, tea bags, and coffee grounds/filters. Other items include flowers,
plants, wood, compostable or biodegradable ware and bathroom paper towels.
Proposed Organic Waste Recycling Program Rates
In order to implement the organic waste recycling program to meet the state mandate, the City Council
will need to authorize the collection of additional fees related to commercial organic waste recycling
services. Authorizing the collection of additional fees would provide the funding mechanism for a
business to comply with AB 1826 by obtaining organic waste recycling services through Athens. Without
the adoption of rates, Athens is unable to charge for and provide this service as it’s not currently included
in the Franchise Agreement between Athens and the City. For businesses required to obtain organic
waste recycling services, they will utilize a 64-gallon barrel through Athens.
Athens has already assisted a number of their client cities (Irwindale, Monterey Park, Sierra Madre,
South Pasadena and West Covina) in adopting this same program over the last year as well as currently
working with a number of their other client cities (Glendora, Montebello, San Marino and Temple City)
to implement this year.
Athens charges the same base rate for a 64-gallon barrel of organics to all its client cities. The only
exception is for those cities that included an organic program in a newly negotiated franchise agreement
or past agreements, which have since had rate adjustments. The total rate for service is different at each
City as its dependent on the City’s franchise agreement. Businesses would be paying the organic rate in
addition to their monthly trash bill. Current trash rates in Azusa range from $131.65 to $415.80 a month
depending on the number of days of service and cubic yards.
FY 2018/19 Refuse Rate Adjustment
May 7, 2018
Page 5
Summarized below in Table 2, is Athens’ proposed monthly organic waste recycling program rates:
TABLE 2
*Per AB 1826, effective January 1, 2019, all commercial customers that generate 4 or more cubic yards of solid waste per week will be required to arrange for
organic waste recycling services. With this change in potential qualifying commercial customers, the total cost of providing organics services, will be
reexamined by Athens. The proposed monthly organic rates by Athens, does not assume full participation by the required businesses. As a result, Athens will
meet and confer with City Staff to determine if rates need to be adjusted effective January 1, 2019. If an adjustment is necessary and justified, proposed
Athens Organics Rates will be presented to City Council for approval in compliance with Proposition 218.
Option 1:
The City Council could simply adopt the above rates in Table 2 and encourage generators (those
businesses currently required to comply with AB 1826) to request the organic recycling services from
Athens. This approach would see only the generators paying the additional rates.
Option 2: Athens Alternative Rate Structures:
Athens has also proposed shared rate structures for City Council consideration. All of the proposed
alternative rate structures are a cost sharing approach, minimizing the impact of AB 1826 and AB 1594.
Combining a program to address both AB 1826 and AB 1594, provides, according to Athens, an
opportunity for a more phased in, cost effective implementation plan for businesses and residents.
Alternative #1: Business and Multi-Family Cost Sharing
Under this rate structure, all commercial and multi-family customers would share the cost of the organics
program, rather than significantly increasing those businesses that generate the amount of waste
mandated by the law. This structure would allow any business at any time to sign up for service with no
additional charges incurred beyond the new shared rate. The shared rate for this proposal is
approximately 20.51%. Establishing a shared cost program according to Athens will lessen the burden for
commercial and multifamily customers, and will encourage participation in this state mandated recycling
program. However, at this time, not all businesses are required by the AB 1826 to comply, so some
businesses would in effect be subsidizing the mandated generators. Summarized below in Table 3 is the
implementation schedule as mandated by law and the current number of Azusa businesses affected by
each period:
TABLE 3
Athens’ Proposed Monthly Organic Rates*
Pick-Up/Week 64-Gallon Barrel Franchise Fee AB 939 Fee Total Rate
1 $104.54 $11.64 $0.75 $116.91
2 $182.51 $20.28 $0.75 $203.54
3 $260.49 $28.94 $0.75 $290.18
4 $338.47 $37.61 $0.75 $376.83
5 $416.45 $46.27 $0.75 $463.47
6 $494.43 $54.94 $0.75 $550.12
Date Threshold to Arrange for Organic Waste Recycling Services Current
Businesses
Affected in Azusa
April 1, 2016 Businesses that generate 8 cubic yards of organic waste per week 3
January 1, 2017 Businesses that generate 4 cubic yards of organic waste per week 4
January 1, 2019 Businesses that generate 4 cubic yards of commercial solid waste per week 311
January 1, 2020
Businesses that generate 2 cubic yards of commercial solid waste per week (the 2
cubic yard requirement only takes effect if CalRecycle determines that statewide
disposal of organic waste in 2020 has not been reduced by 50% of 2014 levels).
606
FY 2018/19 Refuse Rate Adjustment
May 7, 2018
Page 6
Alternative #2: Residential Green Waste Rate Proposal
AB 1594 will come into effect in January 2020. Athens Services currently does not compost the City’s
green waste. At the request of the City, residential green waste collected by Athens is transferred to a
third party, Recycled Wood Products (RWP) in Pomona. Athens believes to ensure long term
sustainability and compliance with AB 1594, the City should exercise the option to divert residential
green waste material to American Organics (Athens’ compost facility) for composting. The rate structure
for this option would be a shared approach for residents only. With a rate increase of 4.64%, according to
Athens it would be considered a long term, cost effective solution for residential customers. However, as
mentioned there is no current requirement at this time and the City could always request pricing from
Recycled Wood Products for composting, if offered.
Alternative #3: Combined Rate for Business, Multi-Family and Residents
Lastly, is a combined rate structure for all commercial, multi-family, and residential customers. The
combined program will spread the cost of these state mandates (AB 1594 and AB 1826) among all
customers in the city. For example, it is estimated that under this structure, a 14.85% increase would be
shared. Under this option, the City can elect to phase in the increase over time, if desired.
Athens’ alternative rate structures are designed based on the assumption that the 2 cubic yard requirement
takes effect when CalRecycle determines that the statewide disposal of organic waste in 2020 was not
reduced by 50% of 2014 levels as displayed in Table 2. At this time, Staff is unable to forecast what
CalRecycle will determine or the impact of any future solid waste legislation will on the City.
FISCAL IMPACT:
The cost of printing and mailing the public notices is about $4,500 and such cost will be paid from the
AB 939 Fund.
Prepared by: Reviewed and Approved:
Louie F. Lacasella Sergio Gonzalez
Senior Management Analyst City M anager
Attachments:
1) Draft Refuse Rate Adjustment Fiscal Year 2018-2019
July-June July-June
2017-2018 2018-2019
Current Proposed
Total Monthly Rate Total Monthly Rate %$
Residential Barrel Service $25.98 $25.96 -0.06%($0.02)
Multifamily Bin $23.02 $22.37 -2.82%($0.65)
Commercial Bins
Size - 3 Cubic Yards
1 Day/Week $131.65 $132.19 0.41%$0.54
2 Days/Week $198.71 $196.93 -0.89%($1.78)
3 Days/Week $265.82 $261.75 -1.53%($4.06)
4 Days/Week $332.75 $326.39 -1.91%($6.36)
5 Days/Week $400.00 $391.33 -2.17%($8.67)
6 Days/Week $531.67 $523.51 -1.53%($8.16)
Size - 2 Cubic Yards
1 Day/Week $115.98 $117.58 1.38%$1.60
2 Days/Week $169.63 $170.10 0.28%$0.47
3 Days/Week $223.05 $222.36 -0.31%($0.69)
4 Days/Week $277.61 $275.84 -0.64%($1.77)
5 Days/Week $330.77 $327.83 -0.89%($2.95)
Size - 1.5 Cubic Yards
1 Day/Week $88.41 $89.67 1.43%$1.27
2 Days/Week $149.04 $150.35 0.88%$1.31
3 Days/Week $208.84 $210.15 0.63%$1.31
Size - 30 Cubic Yards*$415.80 $433.00 4.14%$17.20
ChangeSERVICES
*Rate includes 1 Ton of Waste Processed at Material Recovery Facility (MRF)
Attachment 1
City of Azusa
Refuse Rate Adjustment Fiscal Year 2018-19
Rate Sheet
Jul - Jun Jul - Jun Jul - Jun Jul - Jun Jul - Jun Jul - Jun Jul - Jun Jul - Jun Jul - Jun Jul - Jun Jul - Jun Jul - Jun
Year 2017-2018 2018-2019 2017-2018 2018-2019 2017-2018 2018-2019 2017-2018 2018-2019 2017-2018 2018-2019 2017-2018 2018-2019
New New New New Uncollectible Uncollectible New
Service Processing/Processing/Service Service Franchise Franchise AB 939 AB 939 Accounts Accounts Total Total %$
Disposal Fee Fee Fee Fee Fee Fee Fee +CS Charge +CS Charge Rate Rate Change Change
Single Family
(Trash & Green)10.70 10.14 11.20 11.69 2.43 2.49 0.75 0.75 0.90 0.89 25.98 25.96 -0.06%(0.02)$
Multifamily Bin 9.60 8.60 9.72 10.15 2.15 2.08 0.67 0.67 0.88 0.87 23.02 22.37 -2.82%(0.65)$
Commercial Bins
3 Cubic Yard
1 Day/Week 48.19 45.72 66.99 69.95 12.80 12.85 3.67 3.67 131.65 132.19 0.41%0.54$
2 Days/Week 96.39 91.45 75.83 79.18 19.14 18.95 7.35 7.35 198.71 196.93 -0.89%(1.78)$
3 Days/Week 144.58 137.17 84.74 88.48 25.48 25.08 11.02 11.02 265.82 261.75 -1.53%(4.06)$
4 Days/Week 192.77 182.90 93.50 97.63 31.80 31.18 14.68 14.68 332.75 326.39 -1.91%(6.36)$
5 Days/Week 240.96 228.62 102.51 107.05 38.17 37.30 18.36 18.36 400.00 391.33 -2.17%(8.67)$
6 Days/Week 289.16 274.35 169.51 177.00 50.97 50.13 22.03 22.03 531.67 523.51 -1.53%(8.16)$
2 Cubic Yard
1 Day/Week 32.13 30.48 70.04 73.14 11.36 11.51 2.45 2.45 115.98 117.58 1.38%1.60$
2 Days/Week 64.26 60.97 83.99 87.70 16.47 16.52 4.91 4.91 169.63 170.10 0.28%0.47$
3 Days/Week 96.39 91.45 97.73 102.05 21.57 21.50 7.36 7.36 223.05 222.36 -0.31%(0.69)$
4 Days/Week 128.51 121.93 112.51 117.49 26.78 26.61 9.81 9.81 277.61 275.84 -0.64%(1.77)$
5 Days/Week 160.64 152.42 126.03 131.60 31.86 31.57 12.24 12.24 330.77 327.83 -0.89%(2.95)$
1.5 Cubic Yard
1 Day/Week 24.10 22.86 53.82 56.20 8.66 8.78 1.83 1.83 88.41 89.67 1.43%1.27$
2 Days/Week 48.19 45.72 82.65 86.30 14.54 14.67 3.66 3.66 149.04 150.35 0.88%1.31$
3 Days/Week 72.29 68.59 110.72 115.61 20.34 20.46 5.49 5.49 208.84 210.15 0.63%1.31$
Saturday Service 48.19 45.72 66.99 69.95 12.80 12.85 3.67 3.67 131.65 132.19 0.41%0.54$
Locked Lid Bin Change Out n/a n/a 70.61 73.73 7.85 8.19 n/a n/a 78.46 81.92 4.41%3.46$
Ongoing Service n/a n/a 7.79 8.13 0.87 0.90 n/a n/a 8.66 9.03 4.27%0.37$
Temp Bins 11.13 10.56 105.95 110.63 13.01 13.46 0.84 0.84 130.93 135.49 3.48%4.56$
X-Tra Dumps Same Day 11.13 10.56 43.53 45.45 6.07 6.22 0.84 0.84 61.57 63.07 2.44%1.50$
Different Day 11.13 10.56 66.40 69.34 8.61 8.88 0.84 0.84 86.98 89.62 3.04%2.64$
Commercial Barrels 9.60 8.60 21.56 22.51 3.46 3.46 0.67 0.67 35.29 35.24 -0.14%(0.05)$
Roll Offs w/ 1 ton*76.05 78.63 291.78 304.68 40.86 42.58 7.11 7.11 415.80 433.00 4.14%17.20$
*MRF Processed
Rate Change
City of Azusa
Refuse Rate Adjustment Fiscal Year 2018-2019
Residential/Commercial Barrel Customers - True-up of Processing/Disposal Costs
A B C = A x B D=Sum of A E=Sum of C
Actual Barrel
Tons Collected
Actual Per
Ton Rate Actual Cost Total Tons Total Cost
MRF PROCESSING COSTS:
Apr-17 970.87 $ 74.52 72,349.23$
May-17 1,023.28 $ 74.52 76,254.83$
Jun-17 1,142.72 $ 74.52 85,155.49$
Jul-17 1,131.36 $ 76.05 86,041.85$
Aug-17 1,164.94 $ 76.05 88,595.66$
Sep-17 1,102.30 $ 76.05 83,831.78$
Oct-17 1,078.58 $ 76.05 82,027.84$
Nov-17 1,123.86 $ 76.05 85,471.46$
Dec-17 1,072.11 $ 76.05 81,535.78$
Jan-18 1,209.52 $ 76.05 91,986.05$
Feb-18 935.60 $ 76.05 71,153.97$
Mar-18 1,132.90 $ 76.05 86,158.96$ 13,088.04 990,562.90$
LANDFILL DIRECT HAUL:
April 2017 - June 2017 0.00 $ 29.75 -$
July 2017 - March 2018 0.00 $ 30.32 -$ - -$
GREEN WASTE COSTS:
Apr-17 229.88 $ 25.13 5,777.51$
May-17 262.67 $ 25.13 6,601.61$
Jun-17 205.74 $ 25.13 5,170.81$
Jul-17 180.79 $ 25.13 4,543.74$
Aug-17 214.33 $ 25.13 5,386.70$
Sep-17 161.94 $ 25.13 4,069.99$
Oct-17 164.50 $ 25.13 4,134.33$
Nov-17 167.36 $ 25.89 4,332.40$
Dec-17 185.43 $ 25.89 4,800.17$
Jan-18 180.75 $ 25.89 4,679.02$
Feb-18 156.58 $ 25.89 4,053.34$
Mar-18 196.78 $ 25.89 5,093.99$ 2,306.75 58,643.61$
TOTAL COSTS 15,394.79 1,049,206.51$
A B C D E=(AxB)+(CxD)F = Sum of E
Res Cust Count Rate
Comm Barrel
Count Rate Revenue Total Revenues
MRF/DISPOSAL REVENUES:
Apr-17 8,663.97 10.53$ 35 $ 8.88 91,542.36$
May-17 8,664.03 10.53$ 38 $ 8.88 91,569.65$
Jun-17 8,674.20 10.53$ 35 $ 8.88 91,650.11$
Jul-17 8,661.00 10.70$ 21 $ 9.60 92,878.77$
Aug-17 8,669.17 10.70$ 35 $ 9.60 93,096.08$
Sep-17 8,677.23 10.70$ 35 $ 9.60 93,182.40$
Oct-17 8,674.47 10.70$ 37 $ 9.60 93,171.99$
Nov-17 8,655.63 10.70$ 35 $ 9.60 92,951.28$
Dec-17 8,685.47 10.70$ 38 $ 9.60 93,299.29$
Jan-18 8,686.27 10.70$ 35 $ 9.60 93,279.05$
Feb-18 8,688.93 10.70$ 35 $ 9.60 93,307.59$
Mar-18 8,686.90 10.70$ 35 $ 9.60 93,285.83$ 1,113,214.40$
TOTAL MRF/DISPOSAL REVENUES 1,113,214.40$
True-up Actual Costs vs. Revenues Collected
(Credit)/Deficiency for Current Period (64,007.89)$
(Credit)/Deficiency Prior Period Rate Adjustment 40,373.05$
Total Annual (Credit)/Deficiency This Adjustment (23,634.84)$
Average Monthly Customer Count Apr 2017 - Mar 2018 8,673.94
(Credit)/Deficiency Per Customer/Month over 12 months (0.23)$
City of Azusa
Refuse Rate Adjustment Fiscal Year 2018-19
Residential Bin Customers - True-up of Processing/Disposal Costs
A B C = A x B D=Sum of A E=Sum of C
Actual Bin Tons
Collected
Actual Per
Ton Rate Actual Cost Total Tons Total Cost
MRF PROCESSING COSTS:
Apr-17 693.00 $74.52 51,642.36$
May-17 803.42 $74.52 59,870.86$
Jun-17 736.06 $74.52 54,851.19$
Jul-17 671.88 $76.05 51,097.61$
Aug-17 740.20 $76.05 56,293.46$
Sep-17 715.33 $76.05 54,402.06$
Oct-17 718.36 $76.05 54,632.50$
Nov-17 694.89 $76.05 52,847.56$
Dec-17 676.72 $76.05 51,465.70$
Jan-18 774.52 $76.05 58,903.56$
Feb-18 639.86 $76.05 48,662.44$
Mar-18 570.88 $76.05 43,416.39$ 8,435.12 638,085.69$
LANDFILL DIRECT HAUL:
April 2017 - June 2017 0.00 $29.75 -$
July 2017 - March 2018 0.00 $30.32 -$ - -$
GREEN WASTE COSTS:
April 2017 - October 2017 0.00 $ 25.13 -$
November 2017 - March 2018 0.00 $ 25.89 -$ - -$
TOTAL COSTS 8,435.12 638,085.69$
A B C D = B x C E = Sum of A F = Sum of D
Cubic Yards
Collected Rate Bin Cus Count Revenue
Total CY
Collected Total Revenue
MRF/DISPOSAL REVENUES:
Apr-17 21,542 8.88$ 6,266.5418 55,646.89$
May-17 20,542 8.88$ 6,190.5703 54,972.26$
Jun-17 20,494 8.88$ 5,858.1066 52,019.99$
Jul-17 21,607 9.60$ 5,822.2712 55,893.80$
Aug-17 21,911 9.60$ 5,861.8333 56,273.60$
Sep-17 21,898 9.60$ 6,271.3219 60,204.69$
Oct-17 22,002 9.60$ 6,298.5606 60,466.18$
Nov-17 22,009 9.60$ 6,296.0248 60,441.84$
Dec-17 22,084 9.60$ 6,323.2246 60,702.96$
Jan-18 22,210 9.60$ 6,338.5892 60,850.46$
Feb-18 21,913 9.60$ 6,324.6894 60,717.02$
Mar-18 21,564 9.60$ 6,336.0606 60,826.18$ 259,776 699,015.87$
TOTAL MRF/DISPOSAL REVENUES 699,015.87$
True-up Actual Costs vs. Revenues Collected
(Credit)/Deficiency for Current Period (60,930.17)$
(Credit)/Deficiency Prior Period Rate Adjustment 41,689.47$
Total Annual (Credit)/Deficiency This Adjustment (19,240.70)$
Average Monthly Customer Count Apr 2017 - Mar 2018 6,182.32
(Credit)/Deficiency Per Customer/Month over 12 months (0.26)$
City of Azusa
Refuse Rate Adjustment Fiscal Year 2018-2019
Residential/Commercial Barrel and Bin Customers - MRF Processing/Disposal Fee Calculation
Agreement Section 5.0 Adjustment Procedure
MRF Per Ton Rate Breakdown:Effective Rate Proposed Rate
April 2018 -
June 2018 CPI
July 2018 -
March 2019
A Processing Cost Per Ton:$48.00 3.51%$49.69
B Landfill Cost Per Ton:$30.32 31.26
C MRF Portion of Landfill at 75%$22.74 $23.45
D Incremental Transportation Cost and Export Fee of $1.50/Ton $5.31 3.51%5.50
Per Ton Rate (Total of A + C + D)76.05$ 78.63$
MRF and Green Waste Processing/Disposal Fee Residential/Commercial Barrel Customers:
Projected Costs based on Actual Tons Disposed April 2017 - March 2018:Extension/
Tons Rate Amount
Green Waste Costs (based on Apr 17 - Oct 17 tonnage)1,419.85 25.13$ 35,684.69$
Green Waste Costs (based on Nov 17 - Mar 18 tonnage)886.90 25.89$ 22,958.92
2,306.75
MRF Costs (based on Apr 16 - July 2017 tonnage) 3,136.87 76.05$ 238,564.28
MRF Costs (based on July 2017 - Mar 18 tonnage)9,951.17 78.63$ 782,492.71
Annual Required Revenue for MRF & GreenWaste/Disposal Costs 13,088.04 1,079,700.60$
Monthly Required Revenue for MRF & GreenWaste/Disposal Costs 89,975.05$
Adjusted Average Monthly Customer Count (based on Apr 17 - Mar 18)8,673.94
Monthly Rate for MRF Processing/Disposal 10.37$
(Credit)/Deficiency in Rates (April 2017 - Mar 2018 + prior bal)(0.23)$
New Monthly Processing/Disposal Rate for Jul 18 - June 19 10.14$
MRF Processing/Disposal Fee Residential Bin Customers:
Projected Costs based on Actual Tons Disposed April 2017 - March 2018:Extension/
Tons Rate Amount
MRF Costs (based on Apr 17 - July 2017 tonnage) 2,232.48 76.05$ 169,783.89
MRF Costs (based on July 17 - Mar 18 tonnage)6,202.64 78.63$ 487,733.66
Annual Required Revenue for MRF/Disposal Costs:8,435.12 657,517.55$
Monthly Required Revenue for MRF/Disposal Costs: 54,793.13$
Adjusted Average Monthly Customer Count (based on Apr 17 - Mar 18)6,182.32
Monthly Rate for MRF Processing/Disposal 8.86$
(Credit)/Deficiency in Rates (April 2017 - Mar 2018 + prior bal)(0.26)$
New Monthly Processing/Disposal Rate for Jul 18 - June 19 8.60$
City of Azusa
Refuse Rate Adjustment Fiscal Year 2017-18
Commercial Bin Customers - True-up of Processing/Disposal Costs
A B C = A x B D E = C - D
Actual Bin Tons
Collected
Actual Per
Ton Rate Actual Cost
Revenues
Collected
(Credit)
/Deficiency
MRF PROCESSING:
Apr-17 913.13 $74.52 68,046.45$ 79,863.52$ (11,817.07)$
May-17 1,066.35 $74.52 79,464.40 76,152.77 3,311.63
Jun-17 972.60 $74.52 72,478.15 75,976.06 (3,497.91)
Jul-17 899.15 $76.05 68,381.88 79,927.92 (11,546.04)
Aug-17 995.84 $76.05 75,735.32 81,229.13 (5,493.81)
Sep-17 956.44 $76.05 72,738.88 81,180.94 (8,442.06)
Oct-17 975.93 $76.05 74,221.13 81,566.48 (7,345.35)
Nov-17 939.02 $76.05 71,414.06 81,590.58 (10,176.52)
Dec-17 909.34 $76.05 69,156.85 81,871.70 (12,714.86)
Jan-18 1,043.63 $76.05 79,369.83 82,337.57 (2,967.74)
Feb-18 865.93 $76.05 65,855.44 81,237.17 (15,381.72)
Mar-18 1,314.11 $76.05 99,940.29 67,951.99 31,988.30
Subtotal 11,851.47 896,802.69$ 950,885.84$ (54,083.15)$
LANDFILL DIRECT HAUL:
April 2017 - June 2017 0.00 $ 29.75 -$ -$ -$
July 2017- March 2018 0.00 $ 30.32 - - -
Subtotal 0.00 -$ -$ -$
GREEN WASTE:
April 2017 - October 2017 0.00 $ 25.13 -$ -$ -$
November 2017 - March 2018 0.00 $ 25.89 - - -
Subtotal 0.00 -$ -$ -$
TEMPORARY BIN DUMPS:
April 2017- June 2017 53.00 $ 10.89 -$ 577.17$ (577.17)$
July 2017 - March 2018 147.00 $ 11.13 - 1,636.11$ (1,636.11)
Subtotal 200.00 -$ 2,213.28$ (2,213.28)$
TOTALS 12,051.47 896,802.69$ 953,099.12$ (56,296.43)$
True-up Actual Costs vs. Revenues Collected
(Credit)/Deficiency for Current Period (56,296.43)$
(Credit)/Deficiency Prior Period Rate Adjustment 45,567.00$
(Credit)/Deficiency This Adjustment (10,729.43)$
Total Cubic Yards of Service April 2017 - March 2018 259,776
(Credit)/Deficiency Per Cubic Yard ($0.04)
City of Azusa
Refuse Rate Adjustment Fiscal Year 2018-19
Commercial Bin Customers - MRF Processing/Disposal Fee Calculation
Agreement Section 5.0 Adjustment Procedure
MRF Per Ton Rate Breakdown:Effective Rate Proposed Rate
April 2018 - June
2018 CPI
July 2018 - March
2019
A Processing Cost Per Ton:$48.00 3.51%$49.69
B Landfill Cost Per Ton:30.32$ 31.26
C MRF Portion of Landfill at 75%$22.74 $23.45
D Incremental Transportation Cost and Export Fee of $1.50/Ton $5.31 3.51%5.50
Per Ton Rate (Total of A + C + D)76.05$ 78.63$
MRF Processing/Disposal Fee Per Cubic Yard (CY) of Service:
Projected Costs based on Actual Tons Disposed April 2017 - March 2018:Extension/
Tons Rate Amount
MRF Costs (based on Apr 17 - June 18 tonnage) 2,952.08 76.05$ 224,510.69$
MRF Costs (based on July 18 - Mar 19 tonnage)8,899.39 78.63$ 699,787.84
Annual Required Revenue for MRF/Disposal Costs 11,851.47 924,298.53$
Annual CYs of Service (based on April 2017 - Mar 2018)259,776
MRF Rate Per CY of Service 3.56$
(Credit)/Deficiency in Rates (April 2017 - March 2018 + prior bal)(0.04)$
New Rate Per Cubic Yard of Service for Jul 18 - June 19 3.52$
8 of 11
City of Azusa
Refuse Rate Adjustment Fiscal Year 2018-19
Commercial Bin Customers - Processing/Disposal Fee Revenues Collected
Apr-17 May-17 Jun-17 Jul-17 Aug-17
1.5 CY Bin
Bin
Count
Effective
Processing/
Disposal
Fee Revenue
Bin
Count
Effective
Processing/
Disposal
Fee Revenue
Bin
Count
Effective
Processing/
Disposal
Fee Revenue
Bin
Count
Effective
Processing/
Disposal
Fee Revenue
Bin
Count
Effective
Processing/
Disposal
Fee Revenue
1 137 24.10$ 3,301.70$ 139 24.10$ 3,349.90$ 141 24.10$ 3,398.10$ 141 24.10$ 3,397.60$ 141 24.10$ 3,397.60$
2 2 48.19$ 96.38 #2 48.19$ 96.38 2 48.19$ 96.38 2 48.19$ 96.39 2 48.19$ 96.39
3 0 72.79$ - 0 72.79$ - 0 72.79$ - 0 72.29$ - 0 72.29$ -
4 0 96.89$ - 0 96.89$ - 0 96.89$ - 0 96.39$ - 0 96.39$ -
5 0 120.99$ - 0 120.99$ - 0 120.99$ - 0 120.48$ - 0 120.48$ -
6 0 145.09$ - 0 145.09$ - 0 145.09$ - 0 144.58$ - 0 144.58$ -
Subtotal 139 3,398.08$ 141 3,446.28$ 143 3,494.48$ 143 3,493.99$ 143 3,493.99$
2.0 CY Bin
1 35 32.13$ 1,124.55$ 33 32.13$ 1,060.29$ 34 32.13$ 1,092.42$ 34 32.13$ 1,092.37$ 34 32.13$ 1,092.37$
2 4 64.26$ 257.04 5 64.26$ 321.30 4 64.26$ 257.04 4 64.26$ 257.03 4 64.26$ 257.03
3 1 96.39$ 96.39 1 96.39$ 96.39 1 96.39$ 96.39 1 96.39$ 96.39 1 96.39$ 96.39
4 0 128.51$ - 0 128.51$ - 0 128.51$ - 0 128.51$ - 0 128.51$ -
5 0 160.64$ - 0 160.64$ - 0 160.64$ - 0 160.64$ - 0 160.64$ -
6 0 192.77$ - 0 192.77$ - 0 192.77$ - 0 192.77$ - 0 192.77$ -
Subtotal 40 1,477.98$ 39 1,477.98$ 39 1,445.85$ 39 1,445.79$ 39 1,445.79$
3.0 CY Bin
1 268 48.19$ 12,914.92$ 278 48.19$ 13,396.82$ 280 48.19$ 13,493.20$ 275 48.19$ 13,253.05$ 277 48.19$ 13,349.43$
2 143 96.39$ 13,783.77 141 96.39$ 13,590.99 139 96.39$ 13,398.21 150 96.39$ 14,457.87 152 96.39$ 14,650.64
3 102 144.58$ 14,747.16 116 144.58$ 16,771.28 118 144.58$ 17,060.44 94 144.58$ 13,590.40 95 144.58$ 13,734.98
4 20 192.77$ 3,855.40 22 192.77$ 4,240.94 20 192.77$ 3,855.40 20 192.77$ 3,855.43 22 192.77$ 4,240.98
5 86 240.96$ 20,722.56 58 240.96$ 13,975.68 58 240.96$ 13,975.68 83 240.96$ 20,000.05 85 240.96$ 20,481.98
6 31 289.15$ 8,963.65 32 289.15$ 9,252.80 32 289.15$ 9,252.80 34 289.16$ 9,831.35 34 289.16$ 9,831.35
Subtotal 650 74,987.46$ 647 71,228.51$ 647 71,035.73$ 656 74,988.15$ 665 76,289.36$
Total 829 79,863.52$ 827 76,152.77$ 829 75,976.06$ 838 79,927.92$ 847 81,229.13$
9 of 11
1.5 CY Bin
1
2
3
4
5
6
Subtotal
2.0 CY Bin
1
2
3
4
5
6
Subtotal
3.0 CY Bin
1
2
3
4
5
6
Subtotal
Total
Sep-17 Oct-17 Nov-17 Dec-17 Jan-18
Bin
Count
Effective
Processing/
Disposal
Fee Revenue
Bin
Count
Effective
Processing/
Disposal
Fee Revenue
Bin
Count
Effective
Processing/
Disposal
Fee Revenue
Bin
Count
Effective
Processing/
Disposal
Fee Revenue
Bin
Count
Effective
Processing/
Disposal
Fee Revenue
139 24.10$ 3,349.41$ 139 24.10$ 3,349.41$ 140 24.10$ 3,373.50$ 139 24.10$ 3,349.41$ 139 24.10$ 3,349.41$
2 48.19$ 96.39 2 48.19$ 96.39 2 48.19$ 96.39 2 48.19$ 96.39 2 48.19$ 96.39
0 72.29$ - 0 72.29$ - 0 72.29$ - 0 72.29$ - 0 72.29$ -
0 96.39$ - 0 96.39$ - 0 96.39$ - 0 96.39$ - 0 96.39$ -
0 120.48$ - 0 120.48$ - 0 120.48$ - 0 120.48$ - 0 120.48$ -
0 144.58$ - 0 144.58$ - 0 144.58$ - 0 144.58$ - 0 144.58$ -
141 3,445.79$ 141 3,445.79$ 142 3,469.89$ 141 3,445.79$ 141 3,445.79$
34 32.13$ 1,092.37$ 34 32.13$ 1,092.37$ 34 32.13$ 1,092.37$ 33 32.13$ 1,060.24$ 34 32.13$ 1,092.37$
4 64.26$ 257.03 4 64.26$ 257.03 4 64.26$ 257.03 4 64.26$ 257.03 4 64.26$ 257.03
1 96.39$ 96.39 1 96.39$ 96.39 1 96.39$ 96.39 1 96.39$ 96.39 1 96.39$ 96.39
0 128.51$ - 0 128.51$ - 0 128.51$ - 0 128.51$ - 0 128.51$ -
0 160.64$ - 0 160.64$ - 0 160.64$ - 0 160.64$ - 0 160.64$ -
0 192.77$ - 0 192.77$ - 0 192.77$ - 0 192.77$ - 0 192.77$ -
39 1,445.79$ 39 1,445.79$ 39 1,445.79$ 38 1,413.66$ 39 1,445.79$
277 48.19$ 13,349.43$ 281 48.19$ 13,542.20$ 277 48.19$ 13,349.43$ 274 48.19$ 13,204.85$ 275 48.19$ 13,253.05$
152 96.39$ 14,650.64 150 96.39$ 14,457.87 147 96.39$ 14,168.71 152 96.39$ 14,650.64 147 96.39$ 14,168.71
95 144.58$ 13,734.98 96 144.58$ 13,879.56 96 144.58$ 13,879.56 96 144.58$ 13,879.56 102 144.58$ 14,747.03
22 192.77$ 4,240.98 22 192.77$ 4,240.98 22 192.77$ 4,240.98 22 192.77$ 4,240.98 22 192.77$ 4,240.98
85 240.96$ 20,481.98 86 240.96$ 20,722.95 88 240.96$ 21,204.88 88 240.96$ 21,204.88 88 240.96$ 21,204.88
34 289.16$ 9,831.35 34 289.16$ 9,831.35 34 289.16$ 9,831.35 34 289.16$ 9,831.35 34 289.16$ 9,831.35
665 76,289.36$ 669 76,674.90$ 664 76,674.90$ 666 77,012.25$ 668 77,445.99$
845 81,180.94$ 849 81,566.48$ 845 81,590.58$ 845 81,871.70$ 848 82,337.57$
10 of 11
1.5 CY Bin
1
2
3
4
5
6
Subtotal
2.0 CY Bin
1
2
3
4
5
6
Subtotal
3.0 CY Bin
1
2
3
4
5
6
Subtotal
Total
Feb-18 Mar-18 TOTAL
Customer Count
Bin
Count
Effective
Processing/
Disposal
Fee Revenue
Bin
Count
Effective
Processing/
Disposal
Fee Revenue
Avg.
Customer
Count
Revenues
Collected Total
140 24.10$ 3,373.50$ 13 24.10$ 313.25$ 129 37,302.78$ 1,548.00
2 48.19$ 96.39 4 48.19$ 192.77 2 1,253.00 26.00
0 72.29$ - 3 72.29$ 216.87 0 216.87 3.00
0 96.39$ - 0 96.39$ - 0 - 0.00
0 120.48$ - 0 120.48$ - 0 - 0.00
0 144.58$ - 0 144.58$ - 0 - 0.00
142 3,469.89$ 20 722.89$ 131 38,772.65$
35 32.13$ 1,124.50$ 14 32.13$ 449.80$ 32 12,466.04$ 388.00
4 64.26$ 257.03 14 64.26$ 899.60 5 3,791.21 59.00
1 96.39$ 96.39 5 96.39$ 481.93 1 1,542.19 16.00
0 128.51$ - 0 128.51$ - 0 - 0.00
0 160.64$ - 0 160.64$ - 0 - 0.00
0 192.77$ - 0 192.77$ - 0 - 0.00
40 1,477.92$ 33 1,831.33$ 39 17,799.44$
271 48.19$ 13,060.28$ 97 48.19$ 4,674.71$ 261 150,841.38$ 3,130.00
151 96.39$ 14,554.26 240 96.39$ 23,132.59 155 179,664.91 1,864.00
116 144.58$ 16,771.13 113 144.58$ 16,337.39 103 179,133.45 1,239.00
22 192.77$ 4,240.98 69 192.77$ 13,301.24 25 58,795.24 305.00
74 240.96$ 17,831.37 33 240.96$ 7,951.83 76 219,758.72 912.00
34 289.16$ 9,831.35 0 289.16$ - 31 106,120.06 367.00
668 76,289.36$ 552 65,397.77$ 651 894,313.75$
850 81,237.17$ 605 67,951.99$ 821 950,885.84$
City of Azusa
Refuse Rate Adjustment Fiscal Year 2018-19
Commercial Bin Service - Cubic Yards of Service Per Month
# of Services
per Week Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Total
1.5 CY Bin
1 890 903 916 916 916 903 903 910 903 903 910 903 10,876
2 26 26 26 26 26 26 26 26 26 26 26 26 312
3 0 0 0 47 0 0 0 0 0 0 0 0 47
4 0 0 0 0 0 0 0 0 0 0 0 0 0
5 0 0 0 0 0 0 0 0 0 0 0 0 0
6 0 0 0 0 0 0 0 0 0 0 0 0 0
Subtotal 916 929 942 989 942 929 929 936 929 929 936 929 11,235
2.0 CY Bin
1 303 286 295 295 295 295 295 295 286 295 303 286 3,529
2 69 87 69 69 69 69 69 69 69 69 69 69 846
3 26 26 26 26 26 26 26 26 26 26 26 26 312
4 0 0 0 0 0 0 0 0 0 0 0 0 0
5 0 0 0 0 0 0 0 0 0 0 0 0 0
6 0 0 0 0 0 0 0 0 0 0 0 0 0
Subtotal 398 399 390 390 390 390 390 390 381 390 398 381 4,687
3.0 CY Bin
1 3,484 3,614 3,640 3,575 3,601 3,601 3,653 3,601 3,562 3,575 3,523 3,484 42,913
2 3,718 3,666 3,614 3,900 3,952 3,952 3,900 3,822 3,952 3,822 3,926 4,316 46,540
3 3,978 4,524 4,602 3,666 3,705 3,705 3,744 3,744 3,744 3,978 4,524 3,978 47,892
4 1,040 1,144 1,040 1,040 1,144 1,144 1,144 1,144 1,144 1,144 1,144 1,144 13,416
5 5,590 3,770 3,770 5,395 5,525 5,525 5,590 5,720 5,720 5,720 4,810 4,680 61,815
6 2,418 2,496 2,496 2,652 2,652 2,652 2,652 2,652 2,652 2,652 2,652 2,652 31,278
Subtotal 20,228 19,214 19,162 20,228 20,579 20,579 20,683 20,683 20,774 20,891 20,579 20,254 243,854
Grand Total 21,542 20,542 20,494 21,607 21,911 21,898 22,002 22,009 22,084 22,210 21,913 21,564 259,776