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HomeMy WebLinkAboutE-11 Staff Report - Specification Revision Assistant Director of Public WorksCONSENT ITEM E-11 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: TANYA BRAGG, DIRECTOR OF HUMAN RESOURCES AND RISK MANAGEMENT DATE: MAY 7, 2018 SUBJECT: CLASSIFICATION SPECIFICATION REVISION – ASSISTANT DIRECTOR OF PUBLIC WORKS BACKGROUND: On April 24, 2018, the Personnel Board met and approved revisions to the classification for Assistant Director of Public Works. The proposed action approves these revisions. RECOMMENDATION: Staff recommends the City Council take the following action: 1)Approve the attached class specification for the position of Assistant Director of Public Works. ANALYSIS: In December 2017, the title Assistant Director of Public Works was revised with the removal of City Engineer from the title in order to have a competitive recruitment process and attract the best candidates for the position. A recruitment was conducted and unfortunately, the Department did not find a successful candidate. A majority of the candidates that have been attracted to this position have sufficient experience in this field, but may not possess a Civil Engineering license. It is recommended that the Registration as a Civil Engineer issued by the California State Board of Registration for Professional Engineers be advertised as desirable rather than a required license. AMMA has recommended that a Master’s Degree be listed as a desirable qualification and the department agrees with this recommendation. APPROVED CITY COUNCIL 5/7/2018 CLASSIFICATION SPECIFICATION REVISION – ASSISTANT DIRECTOR OF PUBLIC WORKS May 7, 2018 Page 2 AMMA did not agree with the Civil Engineering license being a desirable qualification, however, the establishment of minimum qualifications and education and experience requirements rest with the Personnel Board, City Council and Staff recommendation. The requirement to meet and confer on this change has been met. The Personnel Board approved the PE requirement change to desirable pursuant to Staff recommendation. This action does not restrict the City from considering candidates with the PE, but rather expands the applicant pool. There is no change recommended to the salary range at this time. FISCAL IMPACT: Funding for this new position has been included in the adopted budget for Fiscal Year 2017/2018. Prepared by: Reviewed and Approved: Kelsey Kenz Tanya Bragg HR/Risk Management Analyst Director of Human Resources and Risk Management Reviewed and Approved: Reviewed and Approved: Louie F. Lacasella Sergio Gonzalez Senior Management Analyst City Manager Attachment: 1) Classification Specification: Assistant Director of Public Works CITY OF AZUSA ASSISTANT DIRECTOR OF PUBLIC WORKS DEFINITION Under administrative direction, assists in planning, directing, organizing, coordinating, managing, and supervising the operations of the Public Works Department, including its engineering and public works maintenance and operations functions; ; takes a leadership role in implementation of the goals and objectives of the Public Works Department; and performs related duties as required. ESSENTIAL FUNCTIONS Duties may include, but are not limited to the following: Supervises and participates in a variety of professional and sub-professional engineering work, including the preparation of plans and project specifications; directs and/or coordinates project inspections; drafts ordinances according to general instruction. Supervises and participates in the review of plans; evaluates compliance with laws, ordinances, and acceptable engineering standards, and recommends corrections or improvements; supervises the preparation of legal descriptions and deeds for easements and rights-of-way. Supervises and participates in the preparation and evaluation of requests for proposals relating to projects requiring contract engineering work; directs the preparation of project cost estimates for competitive bidding purposes; reviews plans of consulting/engineering firms performing work for the City and evaluates their performance; performs construction contract modifications and negotiates contract changes and change order costs. Compiles and analyzes statistical data and prepares technical reports relating to public works projects and programs; assists in the preparation of cost projects for the department budget and monitors expenditures. Coordinates public works activities with other department staff, City personnel, and agencies; provides technical assistance to other departments and City personnel; attends and makes presentations to City committees, commissions, and City Council. Evaluates work methods, operations, and opportunities for improved efficiency; assists in evaluating, selecting, installing, and maintaining computerized management information software programs for reports and decision support purposes. Receives and investigates citizen complaints and requests; determines and ensures appropriate disposition; monitors work completed in response to concerns forwarded by the City Council, City Manager, or Director of Public Works; investigates and reports on matters related to claims made against the City. Supervises and participates in office operations, record-keeping, and City Maps and ATTACHMENT 1 Page 2 of 3 Assistant Director of Public Works Class Specification Atlases. Investigates, analyzes, and applies for various grants, fees, and taxes. Supervises division staff; trains and evaluates employees; establishes work methods and standards; reviews and evaluates employee performances; initiates and carries out appropriate disciplinary actions. Meets with developers and contractors to facilitate projects and resolve issues; coordinates projects with other City departments and outside agencies; represents the Department at assigned commission and committee meetings. Assists the Director of Public Works with the administration and coordination of the National Pollutant Discharge Elimination System (NPDES) requirements of the City. Participates in the preparation of departmental budget; monitors expenditures and make recommendations on staffing and equipment. Assists the Director of Public Works on various administrative projects. MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include equivalent to a Bachelor's degree in Civil Engineering or closely related field, AND five (5) years of progressively responsible, diversified professional civil engineering experience, including or supplemented by experience in supervision/management. A Master’s degree is desirable. Knowledge, Skill and Abilities Extensive knowledge of engineering principles, methods, and practices as applied to public works, traffic, and utilities, including planning and development, design and construction; thorough working knowledge of techniques for reviewing designs, plans, specifications, estimates, reports, and recommendations related to public works projects; related laws, ordinances, rules and regulations; principles of research and effective report preparation; administration, budgeting and personnel management; progressive discipline and methods and techniques of management and supervision. Ability to communicate clearly and concisely, both orally and in writing; research and prepare complex engineering reports; review and check complex engineering designs, computations, plans and studies; plan, direct and coordinate engineering and capital improvement programs and manage the Engineering and Facilities Maintenance Divisions within the Public Works Department, as well as other related divisions; select, train, supervise and evaluate employees; represent the City, Department and or Director in a variety of meetings; make sound and effective decisions regarding operational and personnel functions; operate programs within allocated amounts; respond to emergency and problem situations in an effective Page 3 of 3 Assistant Director of Public Works Class Specification manner; understand, explain and apply policies and procedures; analyze unusual situations and resolve them through application of management and engineering principles and practices; develop comprehensive plans to meet future City needs/services; deal constructively with conflict and develop effective resolutions; plan and enforce a balanced budget; develop new policies impacting divisional operations/procedures; attend meetings and/or events on evenings and/or weekends; ability to perform other relate duties as required. SPECIAL REQUIREMENTS Possession of and ability to maintain a valid Class C California driver’s license and a satisfactory driving record. Registration as a civil engineer issued by the California State Board of Registration for professional engineers is desirable. Environmental Conditions Work is performed primarily in a standard office setting; incumbents may be required to work extended hours including evenings and weekends from time-to-time. Physical Conditions Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.