HomeMy WebLinkAboutE-12 Staff Report - Camera System UpgradeCONSENT ITEM
E-12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: STEPHAN HUNT, CHIEF OF POLICE
DATE: MAY 7, 2018
SUBJECT: APPROVE THE PURCHASE OF UPGRADED SERVERS, CAMERA LICENSES,
AND SUPPORTING INSTALLATION REQUIREMENTS FOR ITS SECURITY
CAMERA SYSTEM
BACKGROUND:
The Azusa Police Department security camera system is in need of upgrading due to its age and inability
to reliably record and retain data. In addition to servicing the Police Department, the system services
both the Library and the Light & Water Department. The technology associated with the existing
system has surpassed its lifespan and is no longer capable of managing the workload it carries.
Upgrading the system will allow the system to run smoother, reduce outages and reduce the risk of
losing data.
This action will approve the purchase of a Z-series IP08-128T-R4z server with 8 camera licenses and all
supporting installation requirements as outlined in Attachment #1. Additionally, the action will approve
the purchase of an A-series IP04-48T-R4A server with 4 camera licenses and all supporting installations
requirements as outlined in Attachment #2. Three quotes were obtained with the lowest quote being
provided by Firstline Security Integration located in the City of Anaheim. The total cost of this system
upgrade will not exceed $43,716.84.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1) Approve the upgrade of the Police Departments camera system by approving the purchase of two
servers and supporting installation requirements from Firstline Security Integration in an amount
not to exceed $43,716.84.
APPROVED
CITY COUNCIL
5/7/2018
Camera System Upgrade
May 7, 2018
Page 2
ANALYSIS:
The Azusa Police Department security camera system server is no longer meeting the needs of the police
department and the City departments it supports. It was installed six years ago and has far exceeded its
effective lifespan. The department has spent numerous employee hours and funds on patching issues
over the last several years to extend the lifespan of the system. The system is no longer capable of
storing the load that is being asked of it. Upgrading the system will ensure the City continues to be
compliant with certain security standards associated with public safety records retention.
The upgraded system will be able to manage the workload that exists. The system will have two servers
that will split the workload based on the location of the associated camera. One server system will store
video surveillance captured from the police department jail facility, evidence room, lobby and interview
room. Data captured from these locations will be retained for one year.
The second server system will capture data from exterior cameras which monitor the police facility as
well as data that is captured from the cameras located at the Library and Light & Water facilities. Data
captured from these locations will be retained for 90 days.
FISCAL IMPACT:
The total cost of the camera system upgrade is $43,716.84 and is included in the FY 17/18 adopted
budget. General Fund Account #10 20 310 000 6835 will fund $32,000.00 for this project. Asset
Seizure Account # 28 20 310 041 6415 will fund the remaining $11,716.84.
Prepared by: Reviewed and approved:
Paul Dennis Stephan Hunt
Administrative Captain Chief of Police
Reviewed and Approved: Reviewed and Approved:
Louie F. Lacasella Sergio Gonzalez,
Senior Management Analyst City Manager
Attachments:
1)Firstline Security Integration Quote
2) Siemens Quote
3) TRL Systems Quote
Attachment 1
Attachment 2
Attachment 3